module ap letter, cv, job interview.pdf

1 Module for English 4 APPLICATION LETTER, CV, JOB INTERVIEW

APPLICATION LETTER

Sample 1:

Sample 1 is not appropriate Job application letter, and please takes a look at Sample 2 below which show the

appropriate one:

Jl. Gambuta H 9

Tidar Permai Malang, 65146 [email protected]

January 20, 2008

Human Resources Manager

PT Karya Abadi

Jl. Ir.H Juanda Kav. 17 18 Jakarta Pusat

Dear Sir:

I am writing to apply for the position of manufacturing engineer that was advertised in

yesterday's Jakarta Post. As you will note from my enclosed resume, I have experienced with

a wide range of programming languages through academic projects and part-time

employment.

I have demonstrated excellent skills in addition to strong writing and analytical skills. I

believe my education, skills and experiences fit your requirements, and I am confident my

skills would be an asset to your company.

I am available to meet with you at a time that's convenient to you. Please contact me to set up

a time. I look forward to hearing from you soon.

Faithfully yours,

your signature (not needed when sending via e-mail or for online job applications)

Rizky Nourma Putra

(0341) 568684 / 08562278490


Sample 2:

Jl.Gambuta III / H 9

Tidar Permai

Malang 65146

September 27th

, 2007

HR Manager Save The Children

Brawijaya VIII No. 7 Kebayoran Baru

Jakarta Selatan

Dear Sir,

I was very interested when I read your advertisement in Jawa Pos dated on September 24

th, 2007 saying that youre offering a job as The District Officer in your office to the

people who have graduated from educational study, have 2-4 years experience in planning,

establishing, running, and supervising a non-formal education, and in providing technical

support for education program, have communication skills, organizational and

management skills, are computer literate, and able to work comfortably and effectively

with or without supervision.

I am twenty eight-year- old, male, married, in good health , graduated from the English

Department of State University of Malang in 2003, the S-2 Program of English Language

Education of Islamic University of Malang in 2005 with GPA 3.73 and have been teaching

English in the State Polytechnic of Malang since 2005.

If you want to know my character and ability, you may contact the following people, who

have known me for at least two years:

1. Drs. Saleh Al-Baithy Director of Central Service Network

Brawijaya University Malang

Jl. Veteran 12 Malang

2. Ir. Budi Cahyono Director of State Polytechnic of Malang

Jl. Veteran P.O.Box 04 Malang

Finally , I hope you will be interested in having an interview with me.

Faithfully yours

your signature

Drs. Fariz Nourma Putra, M.Pd


Your home address can be written on the right or left top of the paper. In this part you may write not only

the street and the number of your home-address, the city and its code but also your telephone number; even

you may write here your e-mail.

The date when you write the job application letter should be placed under your home address. The ways

to write it are as follows:

January 20, 2008

January 20th, 2008

20 January 2008 (without comma)

If the date is after the 12th

of the month, you may write the month in figures, such as

13 07 2008

07 13 2008

But if the date is before the 13th

of the month, it is not allowed to write the month in figures. This is to avoid

misunderstanding, for example when you write

10 02 2008

It may mean October 2, 2008 or February 10, 2008

The inside address or the adressee can be written under the date when you write the job application letter.

It can begin with the name of the company or directly to the manager, such as Human Resources Manager or

Personnel Manager, or to the department, such as Recruitment Department or Personnel Department. Of

course this part must also contain the companys address (the street, the number, and the city where the

company is situated). In addition, if the job application letter is sent abroad, then the country where the

sender lives must be included.

The salutation is written under the inside address or the addressee. If the the inside address is written as

follows Recruitment Department or Personnel Department, then the salutation is written like Dear Sir

(without s). However, if the inside address is written directly using the name of the company, such as

PT. H.M.Sampoerna, then the salutation uses Dear Sirs (with s).


The first paragraph of the job application letter above contains the information which is relevant to the

description of the advertisement of the position that you are applying for. So, show the skills and expertise

that you have that match the description of the job you are applying for. Besides, it also contains the source

where you got the information about the vacancy, i.e. the advertisement you have read.

You may state your qualifications which you think are important to tell to the company you are applying for

in the second paragraph.

The third paragraph may contain your available time which can be used by the company to test and/or

interview you.

Note:

If the advertisement you are applying to asks for your salary expectations, it is suggested you add a

sentence in your job application letter that your salary expectations are "negotiable" & to be more prepared for

salary negotiations.

Keep in mind that the above sample of job application letter is only a sample and it should be personalized

for each job, company & person you are applying to. The following is another sample of job application letters.


Study the following sample:

CURRICULUM VITAE 1. Name :

2. Place & Date of Birth :

3. Home address :

4. Phone Number :

5. Sex : Female / Male

6. Marital Status : Single

7. Religion : Islam / Christianity / Catholicism / Hinduism / Buddhism

8. Nationality : Indonesian

9. Hobby :

10. Background of Study :

a. Graduated from Elementary School ( SD .) in .........

b. Graduated from Junior High School (SMP .. ) in .........

c. Graduated from Senior High School (SMA.. ) in ..........

d. Graduated from (University/.........) in ..........

11. Courses :

a. Studying English Proficiency at . ( .)

b. Learning Computer at . ( .)

12. Working Experiences :

a. ..

b. ..

13. Job Trainings :

a. .. ( )

b. .. ( )

14. Other Activities :

a. Member of Student Body at . ( ..)

b. ..


Curriculum Vitae

1. Name : Annisa Nourma

2. Place & Date of Birth : Malang, March 20th 1989

3. Home Address : Jl. A. Yani 33, Malang 65111

4. Recent Address : Jl. Cinere 56, Jakarta 75643

5. Phone Number : 08125477688

6. Email : [email protected]

7. Sex : Female

8. Marital Status : Single

9. Religion : Islam

10. Nationality : Indonesian

11. Hobbies : Travelling and reading novel

12. Languages : Bahasa Indonesia, English

13. GPA : 3,66

14. TOEFL score : 795 (from ETS on October 2010)

15. Background of Study :

a. Elementary School (SDN 1 Malang) in 1995- 2001

b. Junior High School ( SMPN 1 Malang) in 2001- 2004

c. Senior High School (SMAN 1 Malang) in 2004- 2007

d. English Study Program University of State Malang in 2007- 2011

16. Courses :

a. Studying English at Cipras English Course Malang in 2001-2003

b. Studying computer at LBB Computer on March 2011

17. Job Trainings/ Seminars :

a. Translator in Chevron Indonesian Company on 19 July 19 August 2010

b. ISO9001: 2008 training at Pentamedia on May 2008

c. SM-K3 training at Pentamedia on May 2008

d. Job opportunity seminar at Pentamedia on May 2008

18. Committee Experiences :

a. Committee of The INASYSCON International 2009 on The Language of Space, Light, and Shadow:

Language and Architecture Systemically Entwined on December 2009

b. Liaison Officer in University of State Malang English Debating Championship 2010 on April 2011

c. Committee of the MAGMA International Conference in 2011.

19. Another Activity :

a. Student Body of SMAN 1 Malang as Member in 2004 2006.

20. Extracurricular activity:

a. Member of Palang Merah Remaja (PMR): SMAN 1 Malang in 2004 2006


21. Achievements :

a. Participant of Program Pengenalan Kehidupan Kampus in Language and Literature Program of

University of State Malang on 23 26 August 2007

b. Participant of KIERA 07 Manajemen Generasi Muda in STUDENT DAY on November- December

2007 with A Grade

c. Cum Laude Predicate with GPA 3,66 from University of State Malang in 2011.

22. Abilities :

a. Able to communicate English well oral and written.

b. Able to translate both from English into Indonesian and vice versa.

c. Able to operate computer programs such as Ms. Word, Ms. PowerPoint, Ms. Excel, and Adobe

Photoshop.

d. Able to access internet.


HOW TO HAVE A GOOD JOB INTERVIEW

Be Your Best

Getting ready is a big part of your interview. You will likely spend more time preparing yourself than

you will in the interview. Preparing includes getting to know more about the company and the job, and being

able to explain how and why you're the best person to hire. To help you study, be sure you have a Statement

of Qualifications, or a basic job description. If you do not have one from when you first applied for the job,

be sure to ask the person who is arranging your interview for a copy.

Know the job and the organization

When you wrote your CV / rsum, you did some research about the company and the job. Review it

now. Answer these questions in your research:

What does the employer or company do?

What's involved in the position you're applying for?

What qualifications do you need for the position?

What skills might the employer be looking for?

Who are the customers or clients?

What kind of reputation does the employer have?

You'll be more comfortable in the interview if you know a bit about the company and the position

you're applying for.

Think Ahead (Pre-Planning is Essential)

o What to Wear to an Interview

o What to Take to the Interview

o How to Act at the Interview

o Quick Tips for the Interview

When you are called, confirm the interview time. Ask if there will be any test or written assignment

you will be asked to do. Find out how many people will be there.

Plan and rehearse your answers to the questions you expect to be asked. Memorize the training, skills

and experience you have, and be ready to answer questions on what you did, and how you did it.


Choose your clothes a day or two ahead, and make sure they're neat and clean.

Be on time. Find out ahead where you're going and how long it will take to get there. Drive or travel

the route a day or two ahead, at the same time of day as you will on the day of the interview. Confirm

how often the buses run. Have a back-up plan.

Set aside at least an hour for the interview.

Survive the Interview - and Win!

o What to Wear to an Interview

What you wear can be as important as what you say.

Make sure your clothes are neat, clean, and ironed, if they are meant to be.

Don't turn up rumpled and untidy.

Try to find out how people dress at the place you want to work, and dress the same or slightly

better.

Skip the perfume, cologne, or aftershave. You want to smell clean and nice, but not overpower the

interviewer, or worse, upset someone with allergies.

o What to Take to the Interview

Carry a folder or envelope containing:

A copy of your CV / rsum for each interviewer (This is why you asked ahead how many people

would be present)

Copies of your reference list

Paper and a pen, so you can jot down the interviewer's name, the time of any future interview, or

other information you might need later

Copies of letters of recommendation, if you have any

o You're On Your Way

You're at your job interview. Stay relaxed and make a good impression. Here are some suggestions

to help you make sure this step of your journey gets off on the right foot.

Greet the interviewer or panel members.

Introduce yourself, and shake hands firmly, without crushing anyone's fingers.

Smile. A sincere smile will help to put you, and the interviewer, at ease.

Stand until you're invited to sit down.

Let the employer or panel members take the lead and set the tone.


Make eye contact, and answer the questions in a firm, clear, confident voice.

Relax and sit naturally, but don't slouch in your chair or lean on the interviewer's desk.

Be prepared to tell the interviewer more about your education, training and skills, work

experience, and the personality traits that make you right for the job.

It's okay to ask for more explanation if you don't understand a question. In fact, it's better to ask for

clarification if you are unsure than to answer inappropriately.

Keep a positive attitude.

At some point in the interview, you will be asked if you have any questions. This is where your

research and preparation pays off.

Have a couple of questions prepared that show you are interested and informed about the

company, or ask for more detailed information about the position you're applying for.

INTERVIEW PRACTICE

1. Whats your name, please ?

Well, Im Rizky Nourma Putra, sir/ mam

(Here, you need to mention your complete name. Dont just say Rizky)

2. How do you spell your name ?

(It is not always asked but for some companies it is important in order to know your basic English)

3. Where do you live ?

At Jl. Gambuta 9 Malang.

(Remember to use preposition at because you also mention the number of your home-address. Besides,

you dont necessarily say I live...., just directly say at .....)

4. Where were you born ?

In Malang

(Remember to use preposition in because you just mention the name of the city where you were born.

Besides, you dont necessarily say I was born...., just directly say in .....)

5. When were you born ?


On January 31st, 1985

(Remember to use preposition on because you mention the date whene you were born. Besides, you dont

necessarily say I was born...., just directly say on .....)

6. What is your religion ?

(This question is rarely asked because it is too personal. However, it is sometimes asked by interviewers

who work for religious institutions)

Islam / Christianity / Catholicism / Budhism / Hinduism

7. What is your nationality ?

Indonesian, sir / mam.

(This question is sometimes asked to interviewees who look like foreigners and it is also asked in foreign

companies)

8. Are you married ?

Yes, Iam (if you have been married) or No, Im not (if you havent)

(In some companies, especially in banks, this question is sometimes asked)

9. What is your wife / husband ?

He / she is a banker / teacher, ect.

(Those who have been married are usually asked the profession of his wife / her husband. In Indonesia we

can find that a certain bank doesnt allow husband and wife work in the same office)

10. How many children do you have ?

Two / just one / three, etc.

(For a higher position, this question is sometimes asked)

11. Are they still studying ?

My first son is studying in .... and the second is in ....

(For a higher position, this question is sometimes asked in order to determine the scholarship to be given to

the interviewees children later)


12. What are your parents ?

My father is a teacher but my mother is a house-wife.

(This question is usually asked to the interviewees who havent got married)

13. Is it possible for you to work far from your parents?

Yes, it is possible because I have been used to living far from my parents. When I was studying in my

university, I live in a boarding house which is far from my parents house.

14. From what school did you graduate ?

Well, I graduated from Informatics Engineering Department of Polytechnic of Malang City.

(In answering this question, you must explain not only the University or Polytechnic but also the

department / study program)

15. When did you graduate ?

Well, I graduated on September 23rd, 2008 with GPA 3.2.

(You may add some explanation, such as your grade in order to show your strength)

16. What subject did you like best ?

I like Programming very much.

(Here you can mention a subject which you think is badly needed by the company)

17. Why ?

Because Programming is a key of making a program and it can be needed for company. And, I think I

like it because Im good at this subject.

(Give a reasonable answer which can give you a good point)

18. What subject did you dislike ?

Well, frankly speaking I like them all sir/mam.

(Its good to say that you like all of the subjects you have learned in order to show that you were eager to

learn more)

19. Why ?


Because they are all important

(Its good to say that all of the subjects you have learned are important)

20. Can you work from Monday to Saturday ?

O, yes I can. I am used to working 7 days a week. So it doesnt matter for me to work 6 days a week.

( Here you must be able to convince the interviewer(s) that you are really a hard worker)

21. Can you work from 8 a.m to 4 p.m ?

Yes, I can because when I was studying at Polytechnic, the classes were carried out in 8 hours a day.

( Again you must be able to convince the interviewer(s) that you are really a hard worker)

22. What is your hobby ?

Well, my hobby is .....

(Sport is a good choice I think)

23. Why do you like it ?

(If you chose sport in the question number 23 above, you may answer as follows...)

Because I want to be healthy so I can work perfectly

24. Can you work independently ?

Of course I can sir/mam because all of the students of State Polytechnic of Malang were trained to work

independently.

( Convince the interviewer(s) that you are an appropreate candidate to be chosen)

25. Is it possible for you to work in a group (in a team) ?

Surely yes because once again that in State Polytechnic of Malang, besides we were trained to work

independently, we were also traided to work in a group.

( It is a good opportunity to convince the interviewer(s) that you are the best candidate in this interview)

26. If you are accepted, is it possible for you to have a training first?

If you think I need some trainings and they are very useful for my carrier, I think I have no choice to say

yes.


(Show that you are always cooperative with others)

27. What salary do you want ?

Well sir, based on my capability and study background, I want ......

(In order to have a better answer, it is recommended that you ask the standard salary there to friends who

are working for the company you are applying for)

28. How about if you are paid . ?

Well, I believe you have a reason why to pay me with such salary. If it is the standard salary here for an

employee like me, I should say yes, I agree.

(If you think the salary offered is too low for you, its better for you to consider it at home)

29. Are you still working for another company now ?

No, sir.

Yes, sir

(If you answer yes, usually you will be asked with the questions numbers: 30, 31, 32, 33, 34, and 36.

However, if your answer is no, you will be directly asked with the questions numbers: 34 and 35).

30. What is your job ?

I am working as a ......... in ......

(If it is possible, you may explain your job descriptions)

31. Do you like it ?

Yes of course

32. Why do you want to leave it then?

Because I heard that your company is better

33. How much do you earn in a month ?

I get ...... per month sir/mam

34. What makes you interested in working in our company ?


As I told you before that I heard that your company is better / the salary is bigger/ working here is

convenient.

35. Can you tell your background of study ?

Of course sir. I graduated from ..... in .....

36. Tell me about your working experiences ?

Sorry sir, I dont have working experiences but I once had a job training in a big company as a ....

(If you dont have working experiences but you have job trainings, you will be asked a question as stated in

number 37)

Well, I worked as a .... in ...... for .... years, as .... in a .... for .... years. And now I have been working as a

... in a .... since ....

37. Have you got job training before ?

Yes sir, I have some trainings in some companies. One of them was in ...... for .... years.

(If you have enough time, you may explain what you did in your job trainings)

38. Did you take any courses before ?

Yes sir/mam. I took some courses.

(Usually, you will be asked to mention all courses you took. Thats why you have to memorize all courses

you have already taken)

39. What are they ?

I took an English course, a Quality Control Course, ......., and ......

(Here you can mention all courses you have taken, especially those which are related to the job you are

applying for)

40. Where and when did you take them ?

Well, I took an English course in ...... from ..... till ........,etc.

(Prepare at home and check your certificate(s) you have got)

41. Do you think that all of them can support your career?

Yes, I think so


42. Why do you think so?

Because English is badly needed now.

(Mention one by one and explain that those courses are really important for your professional carrier)

43. Do you have any specific ability?

Yes, I can speak and write English very well, I understand almost all computer programs, and I ........

(Mention all of your specific abilities which you think can support your carrier)

44. What do you know about our company?

Well as far as I know your company deals with ......

(It is suggested you try to get information about the company you are applying for. It can be done by asking

friends, relatives, and neighbours, who are working there or who know the company very well)

45. Why do you want to work in our company ?

Frankly speaking that I want to work here because I heard that your company is big/ the salary here is

good / working here is convenient.

(Just tell the truth without exaggerating)

46. What will you do if you are asked to do what you dont like ?

Well, I dont have any reasons to refuse to do what the company wants.

(Always show that you are cooperative)

47. What will you do if youre later offered another job with a better salary ?

I believe all people like big money but I think money is not everything for me. The most important thing

in my life is whether I can enjoy the job or not.

Exercise

Try to answer the qustions above using your own words.

module ap letter, cv, job interview.pdf

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