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4000 University BlvdOrlando, FL

September 24, 2013

Andy Todd

LibrarianBCC/UCF Joint-Use Library

Cocoa, FL

Dear Andy Todd:

My name is Christopher Bates and I am in Professor Barbara Kyle's Technical Editingclass. Megan Whitney, Elizabeth Averhart, and I have the privilege of helping you fine-

tune the Nursing Research Libguide. We feel honored that you are allowing usthe opportunity to practice our burgeoning skills on the tool you have created.

Before beginning, please understand that we are very new to this and we humbly askfor your patience in advance. Any mistakes or overreaches we make in the process should

be laid squarely at the foot of our collective naivet.

To begin, the organization of the information could provide easier access and

understanding if thepage layout was consistent. We feel the inclusion of a site mapwould allow easy access to any tab if it remained in the left hand margin. As is, the

navigation is unnecessarily difficult for the less technically experienced.

Providing readers with a constant, neatly organized outline aids readers in better

comprehension. We would suggest using bullets or numbered liststo organize the stepsand using a combination of italicsand boldfaceto emphasis important words. While

bullets help organization, we would like to help keep the format of the stepstowardsprocess completion as simple as possible to facilitate learning.

We would suggest providing a miniature question mark iconto indicate all parentheticalnotes, hints, or explanations. A careful analysis of unusual, technical, or library jargon

words is important so that a corresponding definition standardized spelling can beestablished.

Before we jump into the processof a comprehensive edit, we have a few questions thatwill streamline our efforts and keep us on track:

! How flexible is the structure of the website? What can we change in terms offormat and geographic position and what must remain as-is?

! We understand that the Libguide primarily supports a quiz. Can we have a fewsample quizzes for reference? We believe that it is imperative to study the test to

make sure our editing supports that end.

Christopher Bates 11/25/13 12:14 AM

Deleted:pattern


Deleted: The


Deleted: quicker


Deleted: T


Deleted: very


Deleted: and in order for a document to be ful

effective, all students using the Libguide must be

able to understand how to use the basic functions


Deleted: ing


Deleted: list the


Deleted: the


Deleted: would


Deleted: should be simplistic. This wouldfacilitate a better flow of the document.


Deleted: with a pop-up definition of unusual o

jargonized words. Next, terms in the terminologysection should also be included in each tab to

simplify the constant back and forth motion betwthe tab the student is reading and the terminology

tab. Furthermore, the use of abbreviations shoul

only be used after fully defining the word. Altho

the main audiences of the Libguide are the nursin

students, others who may use the Libguide woul

find it hard to follow due to the abbreviations no

being explained or elaborated on. Allowing the

document to be versatile would help groups who

less informed.

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Andy ToddNovember 25, 2013

Page 2 Christopher Bates 11/25/13 12:24 AMDeleted: September 18, 2013

! How many terms are absolutely necessary for the student to understand to use thesearch functions? Some of our editing team has used OneSearch frequently, anddidn't know what a "boolean" search was until they started working on this

project. We would like to make sure that only the information that is absolutelynecessary is stressed.

! What (if any) feedbacks have you received from professors or students? Will youplease share that with us so we can avoid any foreseeable mistakes?

We would be remiss if we didn't ask for your own suggestions.

! What do you envision as an end result of working with student editors?

! What do you believe are the Libguide's most important challenges?! What would you like us to work on? What needs to be addressed first? Are there

any specific areas we should focus on, any immediate goals that you would likeour help with?

We look forward to working with you. We hope that by the end of the semester we will

have done our part to help you, the UCF library, as well as the nursing students.

KindRegards,Group 1: Megan Whitney, Christopher Bates, and Elizabeth Averhart


Formatted:Keep with next, Keep linestogether

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