ModularizationModularization

Also Known As: reuse, single sourcing, structured authoring •What is it?

• Breaking down content into smaller chunks that can be reused in multiple documents

• What can it do for us?• Make the process more efficient• Make each author more productive• Make reviewers more productive• Allow you to pay Pharmacists for their knowledge not their ability to format documents• Ensure that the most current and approved information is presented

Where are we now?Where are we now?

– Right now, authors are reusing content, some better than others.Right now, authors are reusing content, some better than others.– Much of the information that is shared across a TA is shared Much of the information that is shared across a TA is shared

before it is approved...before it is approved...

• Some authors make changes to what is shared with them.Some authors make changes to what is shared with them.

• Reviewers may edit the same pieces of information multiple Reviewers may edit the same pieces of information multiple times.times.

• The editor WILL edit the same pieces of information multiple The editor WILL edit the same pieces of information multiple times.times.

• Some authors will make a reviewer’s changes, others not. Some authors will make a reviewer’s changes, others not.

• Some authors will make the editor’s changes, some will not.Some authors will make the editor’s changes, some will not.– Result: Inconsistent content and wasted time and effortResult: Inconsistent content and wasted time and effort..

Where would we like Where would we like to be?to be?

• Create, review, and approve the content ONCE.Create, review, and approve the content ONCE.

• Save it in a Save it in a componentcomponent content management system content management system where people can easily find the elements they need to where people can easily find the elements they need to create new SRs.create new SRs.

• Reuse approved content that is current and accurate.Reuse approved content that is current and accurate.

• Create new SRs using existing current and approved Create new SRs using existing current and approved content automatically.content automatically.

Case in PointCase in Point

– VimovoVimovo

• SRs were being put together in anticipation of SRs were being put together in anticipation of launch. There is placeholder text, but someone launch. There is placeholder text, but someone needed to go back manually and put in the finalized needed to go back manually and put in the finalized PI information. PI information.

• With a component content management system in With a component content management system in place, once the PI is finalized, all the docs could be place, once the PI is finalized, all the docs could be completed automatically and released for use completed automatically and released for use automatically.automatically.

BenefitsBenefits

TangibleTangible IntangibleIntangible

StrengthsStrengths

• Our team is poised to make a change because they are Our team is poised to make a change because they are

motivated to complete content accurately and motivated to complete content accurately and

consistently.consistently.

• They seem to crave structure and style mandates.They seem to crave structure and style mandates.

• They are already used to an automated workflow.They are already used to an automated workflow.

ChallengesChallenges

• It will take some time to analyze our needs and create an It will take some time to analyze our needs and create an

information architecture.information architecture.

• It will cost money to purchase a CMS and authoring tool, It will cost money to purchase a CMS and authoring tool,

or a monthly outlay for Software as a Solution.or a monthly outlay for Software as a Solution.

• There will need to be training in how to write and how to There will need to be training in how to write and how to

use the new system.use the new system.

• There will be productivity slowdowns while people get There will be productivity slowdowns while people get

adapt to the new way.adapt to the new way.

Next StepsNext Steps

    • Evaluate what we have ( ie, do a content audit)

• Put into an ROI calculator

• Create and design the new information architecture

• Evaluate available tools

• Have short-list tool providers give a demo with our samples

• Pick a vendor

ImplementationImplementation

• Put structured authoring preferences into system (workflows, Put structured authoring preferences into system (workflows,

vocabularies, etc).vocabularies, etc).

• Put legacy materials into system, break down into topics, and tag.Put legacy materials into system, break down into topics, and tag.

• Create maps/schemas/DTDs (ie, templates), so that authors will Create maps/schemas/DTDs (ie, templates), so that authors will

have containers for their content.have containers for their content.

• Train everyone on writing in topics and tagging what they enter into Train everyone on writing in topics and tagging what they enter into

system.system.

• Train everyone in using the “templates” to create SRs.Train everyone in using the “templates” to create SRs.

Potentials VendorsPotentials Vendors

• ConsultantsConsultants

• CMSCMS

• Authoring ToolsAuthoring Tools