modified tenders -2 (3)
DESCRIPTION
Tender for a dairy industryTRANSCRIPT
THE ANDHRA PRADESHDAIRY DEVELOPMENT COOPERATIVE FEDERATION LTD
LALAPET, HYDERABADPh.No. 040-27019851 Extn. 247
Direct Line 040-27019671Fax No.040-27019414,
Email – [email protected]
TECHNICAL CUM COMMERCIAL TENDER
As per the Tender Notification No.10/B-2/GM(LMS)/2012. Dated.08/02/2012. Technical cum commercial bids are invited from the reputed agencies in transportation and Milk distribution field with minimum 2 years experience for the transportation and distribution of “VIJAYA” Liquid Milk and Milk Products in the following sectors for the period from 01/04/2012 to 31/03/2014 for details please see APDDCF Website http://www.apddcf .gov.in
Sl.NO.
SECTOR
ZONES
1. V AZAMPURABALANAGARCHANDANAGAR
2. IX THIRUMALGIRI (YR) Including Military supplies
INDEX OF CONTENTS
PART-I TECHNICAL TENDER (in first cover) Page No
1. Tender Notification 1
2. Declaration to be issued by the Tenderer. 2 3. Tender Terms & Conditions along with Earnest Money Deposit & Security Deposit Schedule. 3 to 21 4. Particulars of the Tenderer. 22 to 25 5. Distribution specifications. 26
PART-II COMMERCIAL TENDER (in 2 nd cover)
Commercial quote: To be submitted in separate cover.
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(Page No.27 - 28)
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THE ANDHRA PRADESH DAIRY DEVELOPMENT COOPERATIVE FEDERATION LTD
LALAPET, HYDERABADPh.No. 040-27019851 Extn. 247
Direct Line 040-27019671Fax No.040-27019414,
Email – [email protected]
Tender Notification No.10/B-2/GM(LMS)/2012. Date.08/02/2012.
APDDCF Ltd invites 2-stage sealed tenders from financially strong and reputed agencies in Transportation of Milk distribution field with minimum 2 years experience, for the purpose of transportation and distribution of Liquid Milk packed in Pouches in Sector-V & IX, comprising of Sector-V AZAMPURA, BALANAGAR & CHANDANAGAR Zones Sector-IX THIRUMALAGIRI(YR) Zone without Cash Collection for a period of 2 years. Interested parties may buy tender documents from O/o. General Manager, LMS, Hyd on payment of Rs. 2100/- through D.D. drawn in favour of Managing Director., APDDCF LTD., Hyd. (Separate schedule for each sector) and can be download from A.P.Dairy Website http://www.apddcf .gov.in
Sl.NO.
SECTOR
ZONES NO.OF ROUTES
1. V AZAMPURA 4BALANAGAR 4CHANDANAGAR 2
2. IX THIRUMALGIRI (YR) Including Military supplies
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Download or Purchase Tender documents:
09/02/2012.
Pre-bid Meeting: 23/02/2012 at 11.30 am
Last date for submission of Technical andCommercial bids:
Up to 5.00 PM on 27/02/2012.
Opening of Technical bids:
28/02/2012 at 3.00 pm
Federation Reserves the Right to accept or Reject any or all the Tenders or postpone the Tender Submission / opening or to cancel the entire tendering process without assigning any reason at any time.
Sd/-
EXECUTIVE DIRECTOR
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DECLARATION BY THE TENDERER
Date. / /2012.
ToTHE GENERAL MANAGER (LMS)A.P.DAIRY DEVELOPMENT CO-OP FEDN.LTD, Lalapet HYDERABAD. Sir,
REF: Tender Notification No.10/B2/GM/LMS/2012, Dated.08/02/2012.
-o0o-
1) I/we representative of M/s.__________________________________________ participating for the Tender having read and understood the conditions as specified in the Tender schedule as per e-procurement.
2) I/we agree to keep this offer open for your acceptance till the expiry of 120 days from the date of opening of tenders. The details of the rates for the Sectors are furnished in the enclosed tender schedule of Commercial tender.
3) I/we enclosed herewith a demand draft obtained from Nationalized Bank / Scheduled Bank payable at Hyderabad, towards E.M.D. as follows:
NAME OF THE
SECTOR
D.D. AMOUNT
towards EMD
NAME OF
BANK
D.D. NO. &
DATE :
SECTOR-____ Rs.2,00,000/-
E.M.D .is drawn in favour of the Managing Director, APDDCF Ltd. payable at Hyderabad. I agree for the retention of EARNEST MONEY DEPOSIT by the APDDCF Ltd. till the finalization of the tenders and communication of acceptance.
I/we shall abide by the decision taken by the APDDCF Ltd. in matters relating to terms and conditions specified in the tender schedule.
Date: Signature of the Tenderer:
Place: Name of the Tenderer:
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Full Address: Tel No/ Cell No.E-mail I.D:
TECHNICAL PROPOSAL- CUM- COMMERCIAL TENDER TERMS AND CONDITIONS
I. Each Tender Schedule shall be used for only one sector.
1. INVITATION FOR TENDER:
1.1 The A.P Dairy Development Cooperative Federation is marketing about 3.40 Lakh Ltrs of milk in the twin Cities of Hyderabad and Secunderabad and upcountry routes. The milk is currently packed at Milk Products Factory Lalapet, Hyderabad. In order to meet the growing demand for liquid milk, sealed tenders in TWO SEPARATE COVERS containing Technical Proposal and Commercial Bids respectively are invited to appoint Transporter for transport and distribution of milk for Sector-V & IX (comprising of Sector-V AZAMPURA, BALANAGAR & CHANDANAGAR Zones, Sector-IX THIRUMALGIRI(YR) Zone) including Military Supplies With out Cash Collection. The details of Sectors along with number of delivery points and approximate quantity of Milk presently sold is furnished in ANNEXURE-A & B attached to the Bid. The Tenders are invited from experienced agencies in Transportation field or in Milk Distribution field having minimum two years experience for purpose of Transportation in the above Sectors.
1.2 In case of any clarifications sought by the Tenderers, the same will be clarified during the pre-bid conference to be held as per Notification in the Office of the General Manager (LMS) Lalapet, Hyderabad.
1.3 The Tenderer should invariably furnish the break up for the rate quoted as mentioned in the price schedule of Commercial Tender.
1.4 Tender schedule is not transferable.
1.5 Incomplete Tenders shall be summarily rejected.
1.6 The Tenderer is expected to study the tender documents & understand all instructions, forms, specification, terms and conditions. Failure to furnish all the information required as per the tendering document or submission of a tender not responsive to the tender document in all respects shall be at the Tenderers risk and may result in the rejection of Tender.
2.0 AMENDMENT TO THE TENDER DOCUMENTS:
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2.1. At any time prior to the dead line for submission of Tenders. The Management of APDDCF, Hyderabad may for any reason whether, at its own initiative or in response to clarifications sought by any prospective tenderer be able to modify the part of tender documents by amendment /s.
2.2. The amendment shall be posted on Apddcf website.
2.3. In order to offer prospective tenderer the reasonable time to take the amendment into consideration, the Management of APDDCF, Hyderabad may at its discretion extend the deadline for submission of tenders.
3.0. VALIDITY OF TENDER:
3.1. The offer should be kept opened for acceptance at least for 120 days from the date of opening Tender.
3.2. In exceptional circumstances the Management of APDDCF Ltd, Hyderabad may in writing solicit the tenderer’s consent to extend the period of validity of offer.
4.0. ELGIBILITY CRITERIA
The Tenderer should fulfill the following conditions:
4.1. Should be a Registered Firm. Copy of the Registration certificate issued by Registrar of Firms to be enclosed along with Tender Documents.
4.2. The Firm should be an IT Assessee. He should enclose copy of PAN No. allotted and should enclose last two years I.T returns i.e. 2009-10, 2010-11.
4.3. The Firm should enclose last two years audited Balance sheet and Profit and loss account.
4.4 In case, Tenderer is Partnership Firm, the Partnership deed and Authorization letter to be enclosed. In case Tenderer is a Company, Memorandum of Association and Articles of Association to be enclosed.
4.5 The Tenderer should have minimum 2 years of experience in Transportation field or in Milk Distribution field for the purpose of transportation including Loading, distribution, and bring back empty crates and daily indents of milk from milk vendors and Institutions.
4.6 The Tenderer should furnish number of fleet Vehicle owned / hired
or leased. (Documentary evidence to be enclosed).4.7 The Tenderer should furnish available Manpower and Sales
Manpower. (Documentary evidence should be enclosed).4.8 The Tenderer should quote only a single rate per liter for
Sector-___ comprising of __________________________Zones as
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mentioned in commercial bid for twin cities of Hyderabad and Secunderabad.
a) No other offer letter / percentage offer letter will be accepted other than the rate quoted in the Tender.
4.9 The Tenderer should enclose the ESI & EPF Certificate (If available)
4.10 The Tenderer who qualifies and satisfies in the technical proposal are only eligible for opening of commercial tender.
4.11 If the Tender Document is downloaded, the Tenderer has to enclose required fee of Tender Document i.e., Rs.2100/- through demand draft drawn in favour of M.D., APDDCF Ltd.
5.0. EARNEST MONEY DEPOSIT(EMD):
5.1 The tender should be accompanied by the Bank draft for a sum of Rs.2,00,000/- (Rupees Two lakhs only). The EARNEST MONEY DEPOSIT shall be drawn in favor of the Managing Director, APDDCF Ltd, Hyderabad on any of the Nationalized Bank or any large and reputed Scheduled Commercial Banks. Cheques, Cash, Bank Guarantee or Postal Orders will not be accepted.
Bank Draft should be enclosed along with relevant documents in sealed cover of Technical proposal. This E.M.D. of the successful tenderer shall be returned after submission of 100% Bank Guarantee as Performance Guarantee and enter into Agreement.
5.2 Tenders not accompanied by the Earnest Money Deposit(EMD), or found defective in any other manner and treated as non-responsive shall be liable for rejection.
5.3 Earlier EARNEST MONEY DEPOSIT, if available with APDDCF Ltd., is not transferable against present Tender. Therefore submission of fresh EARNEST MONEY DEPOSIT along with Tenders is MANDATORY.
5.4. The Earlier defaulted Distributor (TDCC)/ Existing Transporter, who are participating in the Tender shall produce no due certificate from Accounts Officer, MPF Hyderabad duly countersigned by the Executive Director along with tender, failing which attracts disqualification .
6.0 EARNEST MONEY DEPOSIT (EMD) / Security Deposit shall not carry any interest.
6.1 The Demand Draft/Pay order given towards EARNEST MONEY DEPOSIT of the unsuccessful Tenderers shall be returned within a
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week after concluding the Agreement with the successful tenderer.
6.2 The E.M.D. shall be liable for forfeiture:
a) If the tenderer withdraws the tender during the validity period of tender, specified in the schedule.
OR
b) In case of successful tenderer after issue of Letter of Acceptance (LOA), fails to:
i) Execute the contract agreement & furnish the Bank Guarantee (Performance Guarantee) within the specified date
OR
ii) If the declarations in Technical proposal by the tenderer is found false/ faulty.
6.3 The EARNEST MONEY DEPOSIT will be liable for forfeiture, if the Tenderer after submission of his tender, backs out from the offer or modifies the accepted terms and conditions thereof.
6.4 During the course of investigation if it is found that the Tender is proxy of existing TDCC / Transporter or any other tenderer, it acquires disqualification and gives liberty to the Management for rejecting tenders besides forfeiting EMD.
7.0 BANK GUARANTEE (Performance Guarantee):
7.1 The successful tenderer shall have to submit 100% Bank Guarantee as Performance Guarantee equivalent to Two days sale value of stocks and two days value of empty crates for each Sector with in 10 days from the date of issuance of Acceptance Letter / Letter of Intent.
A.P. Dairy will review the sales from time to time and as and when there is increase of sales quantity or value of stocks, the Tenderer has to submit additional Bank Guarantee immediately on issue of Notice.
7.2 The Bank Guarantee (s) should be valid for a contract period of two years with a grace period of six months.
7.3 Failure to comply with the above condition shall make the tender liable for Cancellation and forfeiture of Earnest Money Deposit.
7.4 The Tenderer should undertake to extend the validity of Bank Guarantee(s) in case of the Milk Transportation-cum-Distribution
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tender is delayed or in case of extension beyond the validity period of Bank Guarantee(s).
7.5 The Bank Guarantee(s) of the Tenderer shall be invoked on the following conditions:
(i) Non-supply of milk to the Milk Vendors / Institutions as per the Truck Sheet and sudden stoppage of milk supply.
(ii) Indulging in malpractices like adulteration, any violation in statutory payments.
(iii) If, there is any breach of terms and conditions of the agreement entered which may adversely affect the milk distribution and business of the Federation.
8.0 SIGNING OF TENDER DOCUMENTS:
8.1 The Tenderer shall submit the Original Technical proposal & Commercial Tender duly signed and affixing the seal by the tenderer on each and every paper of Tender schedule issued.
8.2 Any correction, overwriting in the tender documents shall be attested by the tenderer or the authorized signatory by affixing the seal.
8.3 If there is any discrepancy between words and figures the words shall be considered and same shall be final.
9.0 SUBMISSION OF TENDERS:
9.1 The Tenderer should invariably visit the connected operational work spots in the Plant/Market connected to Milk Distribution for at least three days to assess the exact scope and quantum of the work, distance covered and to estimate the number of workers required for the said operation, before giving their offer.
9.2 Both Technical proposal along with prescribed EARNEST MONEY DEPOSIT & Commercial Tender duly filled shall be submitted in two different Envelopes duly sealed and properly super scribed the matter over the Envelopes as i) Technical Proposal for Transportation in Sector-_____ ii) Commercial Tender for Transportation in Sector-_______
9.3 The rate shall be offered on “per litre basis” for Sector- ___ in specified commercial bid/Tender.
10.0 DEADLINE FOR SUBMISSION OF TENDERS:
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10.1 The Technical proposal along with EARNEST MONEY DEPOSIT (EMD) in the form of Demand Draft & Commercial tender, complete in all respect should be submitted at the Specified address not later than the time & date specified for receipt of the tenders. The Tender Box is made available at the Office of General Manager (LMS) for receiving the Tenders.
10.2 No telephonic / telegraphic / telex / fax tenders shall be considered.
10.3 The tenders received later than the time & date specified will not be accepted.
11.0 OPENING OF TENDERS
11.1 The Technical proposal shall be opened on the date/time at venue specified, in the presence of the Tenderers or their authorized representative who opt to be present on the day/time at venue specified for opening of tenders.
11.2 The Tenderers/Authorized representatives present at the time of opening of tenders shall sign the register evidencing their attendance.
11.3 Based on merits and credentials furnished by the Tenderer in Technical proposal, the eligibility of Tenderer for opening of Commercial Tender shall be decided by APDDCF Ltd., The other disqualified Tenders will be returned back to the Tenderers opened.
11.4 If the said date of the tender opening is declared as Holiday, the Tender shall be opened immediately on the next working day at the same time and place.
11.5 The date of opening of Commercial Tender shall be intimated to the Technically Qualified / Eligible Tenderers by letter /FAX / E-mail
.
12.0 EVALUATION OF TENDERS
12.1 Taking into consideration the Technical competence & the quoted price per litre of Transportation for the Zones of ____________ in Sector-_______ the tenders shall be evaluated.
12.2 Not withstanding any thing contained in the tender schedule, no obligation in case APDDCF Ltd. to accept the lowest tender.
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12.3 The APDDCF Ltd. reserves the right to accept or reject any or part or all the tenders without assigning any reasons, at the sole discretion of Management.
13.0 CRITERIA FOR AWARD OF CONTRACT:
13.1 The APDDCF Ltd reserves the right to Award Contract for one Sector or more to the Tenderer to safeguard the business interest of APDDCF Ltd.
13.2 The APDDCF Ltd. may award the contract to the tenderer, whose tender has been determined to substantially responsive to the tendering documents and who has offered the competitive price, provided further that, the tenderer has the required credentials, capability and fulfill the prerequisites mentioned in Technical proposal to carry out the contract effectively.
13.3 The Management of APDDCF Ltd reserves the right to award a contract to one or more than one Tenderer to safeguard its own business interest.
13.4 At the time of inspection of the Firm by the APDDCF Ltd. official team prior to award of contract, if it is found that the declarations made by the tenderer in Technical proposal is false/faulty, the tenderer shall be disqualified & the EARNEST MONEY DEPOSIT submitted shall be forfeited.
13.5 APDDCF Ltd. reserves the right to recover the direct losses and consequential losses if any, arising out of non performance of the contractual agreement in addition to the penalties. The recovery of loss could be from eligible Margins of Transporter or by invoking Bank Guarantee (s) or any other payment due to Transporter.
13.6 APDDCF Ltd. reserves the right to terminate the contract during the contractual period without thereby incurring any liability to affected contractor or any obligation to inform the affected contractor on the grounds of APDDCF Ltd. action.
14.0 NOTIFICATION OF ACCEPTANCE OF TENDER:
14.1 Prior to expiry of the validity of the tender, the APDDCF Ltd. shall notify the successful tenderers in writing by Regd. Post / Telex / Fax that its tender has been accepted.
14.2 Notification of acceptance of Tender to successful Bidder shall constitute the formation of the contract.
14.3 After award of contract, if the Transporter is proved not having the infrastructure as declared in the Technical proposal to supply
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the Milk, the same shall be treated as Breach of Contract by the Transporter and the contract shall be liable for cancellation with penalty recovered by invoking the Bank Guarantee(s).
15.0 TRANSFER OF CONTRACT:
15.1 The contract is not transferable on any account whatsoever.
15.2 Any request for transfer of contract /deletion of routes and zones shall be treated as non performance or Breach of Contract and the Bank Guarantee(s) is / are liable for invocation besides termination of contract.
16.0 VALIDITY OF CONTRACT:
16.1 The validity of contract shall be for a period of Two (2) years from the date of approval.
16.2 The commencement of contract shall be from the date of execution of contract agreement and furnishing of prescribed Bank Guarantee.
16.3 APDDCF Ltd. reserves the right to extend the contract for 90-120 days from the date of expiry of contract, for such extension the contract rate, terms and condition shall remain unaltered. The APDDCF Ltd. will issue extension orders in case it is needed.
16.4 APDDCF Ltd. reserves the right for premature termination of all or any part of the Contract and call for fresh tender without thereby incurring any liability to the affected Transporter or any obligation to inform the affected Transporter on the grounds by Federation.
16.5 For all the purposes the terms and conditions of the agreement entered will be final.
17.0 SIGNING OF AGREEMENT:
17.1 After APDDCF Ltd. issues the Letter Of Acceptance (LOA) to the successful tenderer. The APDDCF Ltd. shall send the prescribed format of agreement, which shall have to be executed within 15 days time. The value of non judicial stamp paper shall be not less than for Rs.100/- .
18.0 TAXES AND DUTIES:
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18.1 The price finalized for contract shall be Net, inclusive of all taxes and levies. The Federation will not be held responsible for any further Taxes and Levis in what so ever.
18.2 Statutory recoveries like Income Tax etc., if any shall be affected as per the Rules in vogue during the contract period.
19.0 TERMINATION FOR DEFAULT:
19.1 The Federation may without prejudices, to any other remedy, for breach of contract by the Transporter terminate the contract in whole or in part by written notice of default to the Transporter by 7 days Notice.
19.2 Before or after finalizing the tender and even after entering into agreement, if it comes to the notice of the Management of any fraud or chronic default by the transporter, it will always open to the management of APDDCF to terminate the tender / contract agreement by giving 7 days notice besides black-listing the transporter.
19.3 If the Transporter fails to perform any other obligation under contract.
19.4 The APDDCF Ltd. may at any time terminate the contract by giving 7 days written notice to Transporter, without thereby incurring any liability, compensation to the effected Transporter.
20.0 DISPUTE:
20.1 In Case of any disagreement or dispute arising between APDDCF Ltd. and Transporter in connection with the performance of contract, the APDDCF Ltd. and Transporter shall make every effort to resolve amicably by direct informal discussions. However, the decision of MANAGING DIRECTOR, APDDCF LTD., shall be final and binding on the Transporter.
21.0 RIGHT OF RESERVATION:
21.1 Not withstanding award of contract or any other clauses stated above, the APDDCF Ltd reserves the right to accept or reject any or part of the Tenders and to terminate the Tendering process and reject all the Tenders, at any time prior to the award of contract, without assigning any reason.
22.0 FORCE MAJEURE:
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22.1 The Contract shall be subject to the principles governing ‘Force Majeure’. Neither party shall be considered in default in performance of its obligations, if such performance is prevented or delayed because of war, Hostilities, Revolution, Civil Commotion, Epidemics, Accidents, Fire, Wind, Flood, Earth Quakes or because of law & orders, proclamation regulation or cause, whether similar or dissimilar nature beyond the reasonable control of the party effected should one or either or the parties be prevented from fulfilling its exhausted obligation in a state of Force Majeure lasting continuously for a period of six months, the two parties should consult each other regarding the future implementation of contract.
23.0 INDEMNITIES:
23.1 The Transporter shall have to indemnify and also keep indemnified the APDDCF Ltd. against any or all damages or losses etc., caused to APDDCF Ltd. arising from any omission or commission defaults of Transporter For which APDDCF Ltd. shall not be responsible in any manner whatsoever.
24.0 JURISDICTION:
24.1 The Courts at Hyderabad shall alone have jurisdiction to decide any disputes arising out of this contract. For settlement of any dispute, out of the contract against this tender / contract shall be subject to jurisdiction of the Civil Courts situated in Hyderabad / Secunderabad.
I/C.GENERAL MANAGER(LMS)
The above Terms and Conditions are accepted.
Signature of the Tenderer (with Stamp).
Name (In Block letters).
Designation.
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RULES OF CONDUCT FOR “VIJAYA” MILK TRANSPORTATION
1. Introduction:
1.1 The Andhra Pradesh Dairy Development Cooperative Federation Limited (APDDCF) was started in the year 1971. APDDCFL has built up an infrastructure that could take care of Milk Production, Procurement processing and Marketing.
The Milk and Milk products manufactured are marketed under the brand name “VIJAYA” – household name for millions of people across the country.
“VIJAYA” intends to appoint Transporter for Transportation and Distribution of VIJAYA Milk in Sector-V & IX (comprising of Sector-V AZAMPUAR, BALANAGAR, & CHANDANAGAR Zones, Sector-IX THIRUMALAGIRI, Zone including Military Supplies) on regular 365 days operation basis. At present Vijaya is marketing totally 3.35 Lakh litres in twin cities of Hyderabad and Secunderabad and upcountry routes and desires to increase the sale by 30% every year over the present sale.
2.0 Role of Transporter:
2.1 The Transporter have to arrange for loading the milk and transport the milk sachet in Crates/Cans or any other containers from the MILK PRODUCTS FACTORY, Hyderabad to various Milk Distribution Centers and Institutions located in the Twin cities on the sector awarded to him as per the truck sheet and will have to collect back the empty crates and cans etc from the distribution centers and collection of next day indents from Milk Vendors and handover back to MILK PRODUCTS FACTORY, Hyderabad in the return trip within the prescribed time.
2.2 The Empty crates etc shall be returned on the same day after arrival at the Dock as a routine. The empty crates account will be finalized on day to day basis. Exceptions will be accepted solely at the discretion of the Management.
2.3 It is the complete responsibility of Transporter to bring daily indent and empty crates from the booths on the same day or else the Management shall recover the cost of the crates immediately from the Transporter bills along with fine of Rs.25/- per crate short returned for each day of default.
2.4 General Manager (LMS) reserves the right to modify the course or route, increase or decrease the distance on the route and such enhancement or reduction in the route length per trip as determined by the General Manager (LMS) is binding on the transporter and no extra rate will be paid for any additional coverage within the specified limit or mileage.
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2.5 The Transporter Vehicles should positively report for milk supply before the Asst Dairy Manager (Despatch) by 8.00 PM. It is the responsibility of the Transporter to see that milk supply is carried out without disturbance. Penalty will be imposed in case the placement of vehicle delayed beyond 11.00 PM, as deterrent.
2.6 The Transporter will be responsible for the safe transport of the sachets, cans and other articles. The Transporter with the assistance of workers of his own will have to deliver the milk at the milk distribution centers (Booths) or other Institutions as per Despatch memo (Truck sheet) handed over by the APDDCF Ltd. officials for delivery. Failing which penalty for short supplied will be imposed at the rate of Rs.100/- per Litre.
2.7 The Driver and workers engaged by the Transporter shall be disciplined, shall not misbehave and be in sound health. Necessary identity cards should be issued to them as per the directions of the General Manager (LMS).
2.8 The Transporter should also supply milk to the Institutions or special orders of the consumers as and when required. Any breach in terms of supply for any reasons whatsoever shall attract severe fine.
2.9 It will be the responsibility of the Transporter to get his vehicles loaded as per the Truck Sheet from the dock by drawing stocks from cold stores with his men and acknowledge the receipt of the articles loaded in the truck and deliver same at the distribution centers. While loading he should ensure that there is no loose milk in the crates or extra sachets. He should also ensure that only sound packets are loaded. The broken crates/other dairy crates on return shall not be accepted and the cost will be recovered along with penalty.
2.10 All the return vehicles should start from the last point at 7.00 AM and reach the Dock before 12.00 Noon positively and handover the empty crates. The vehicles should not be parked within the premises of the APDDCF Ltd. after loading and unloading.
2.11 If the APDDCF Ltd. authorities detect the adulteration or any other malpractices in connivance with the staff of the vehicle driver and crew members, the Transporter is liable for severe penalty or even termination of contract duly invoking Bank Guarantee(s) besides recovering the losses if any.
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2.12 The Transporter will have to get his vehicle checked by the Officials of the Federation before placing his vehicle for loading and distribution of milk. The Transporter should see that vehicle delivers the milk at different distribution outlets as per time schedule fixed for the route. In case of delay in supply due to negligence of vehicle crew or failure of vehicle the Transporter is liable for penalty and recovery of direct or indirect costs of loses of milk if any. In case of failure of vehicle he should arrange alternative vehicle and ensure that milk is supplied in time.
3.0 SPECIFICATION FOR THE VEHICLE:
a) The year of manufacture of vehicle should be on or after year 2005 and vehicle should be of latest new generation LCV.
b) Capacity of the vehicle should be of minimum 5.0 Metric Tonnes.
c) The vehicle should be of closed Box type for city supplies. The height of the vehicle from the base of the floor should be minimum 6.0 feet. Any temporary failure to provide Box type vehicle is liable for penalty @ Rs 100/- per day and it will be accepted at the discretion of the Management.
d) The vehicle should have self starting facility. The engine should be stopped while the vehicle is being loaded or unloaded at the dock. Penalty will be imposed at the rate of Rs 50/- per day for default.
e) The Vehicle Should be provided with good tyres and stepney.
f) The engine of the vehicle should be in perfect condition and should not emit any black smoke and confirm to pollution standards. The vehicle should be painted on all three sides with ‘VIJAYA” Art work given by APDDCF Ltd at the cost of Transporter. The A.P.DAIRY DEVELOPMENT COOPERATIVE APDDCF LTD. and on the top of front portion as ‘ON CONTRACT WITH APDDCF Ltd. ’ (Pl.see theModel Vehicle Photo ).
g) The vehicle should have valid appropriate insurance without any liability to the APDDCF Ltd. at the time of accidents or damages.
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Model Vehicle Photo
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h) The floor of the vehicle shall be smooth without any patchwork and obstructions for crate movement. There should be good light arrangement both in cabin and body for counting and verification of the crates/stocks. Penalty at the rate of Rs.50/- per day will be charged for default.
i) All the distribution/Transport vehicles are subjected to periodical checks by Works Manager/ Dairy Manager(Desp.) of MPF Hyderabad, confirming to Model, Pollution, Insurance, Top hood, Closed Body, Doors etc for Road worthiness and suitable to transport Milk.
4.0 SPECIAL CONDITIONS:a) The Transporter should not be an employee of APDDCF Ltd.
b) The Transporter should provide a copy of the R.C. Book of the vehicles deployed for this purpose.
c) The Transporter should preferably provide uniform to vehicle crew along with compulsory ID Cards.
d) Lightening stoppage of vehicles lead to termination of contract and invocation of Bank Guarantee (s) besides forfeiture of all pending Bills /amounts.
e) The General Manager (LMS) reserves the right to reduce or increase the contract period at any time without assigning the reasons.
4.1 The Transporter shall have to carry in his vehicle other auxiliary material of the APDDCF Ltd. (if any) connected to milk sales in addition to milk without any extra cost.
4.2 The Transporter shall not carry passenger /material other than that of APDDCF Ltd during the period of milk supply. In case of default he is liable for penalty as may be levied by the APDDCF Ltd.
4.3 The period of contract will be valid from the date of execution of agreement with the approved tenderer.
4.4 On acceptance of the contract the Transporter will have to enter into contractual agreement with the APDDCF Ltd.
4.5 The Transporter must possess the ‘C’ certificate of the vehicle and a valid permit of the vehicle issued by the concerned Road transport authorities and he must be owner/hirer of the vehicle.
4.6 The Bank Guarantee(s) will be returned to the Transporter only after the satisfactory execution of period of contract and as soon as the accounts are finalized.
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4.7 When the APDDCF Ltd. authorities inform Transporter regarding awarding of the contract to him the Transporter will have to communicate the APDDCF Ltd. authorities immediately of his acceptance of the contract. If the Transporter fails to give consent or his acceptance within a week from the date of receipt of the order, his order is liable for cancellation without any further intimation or consideration and the EARNEST MONEY DEPOSIT of the Transporter shall be forfeited.
4.8 The General Manager (LMS) reserves the right to depute his representative along with the vehicle if he so desires. This is binding on the transporter to accept.
4.9 The General Manager reserves the right to amend, delete, or substitute any of the conditions of the contract without assigning any reasons.
4.10 If the Transport vehicle is not engaged by the APDDCF Ltd authorities due to stoppage of distribution on account of strike, bandh etc the Transporter is not eligible for payment of transport charges for the days so stopped.
4.11 The General Manager can impose a minimum fine up to Rs 2000/- (Rupees Two thousand) per vehicle for irregularities committed by the Transporter or his employee basing on the reports and findings of the supervisory staff.
4.12 (a) Manpower Deployment: The Transporter shall invariably provide following manpower.
FOR ROUTE VEHICLE :
i) Vehicle Driver;
ii) two Helpers
FOR DESPATCH OPERATIONS:
i) Four persons for each door.
ii) Segregation and counting for each Sector 2 Nos.
iii) Supervisors: 2 Nos for each Sector – One for loading operations and One as Sales Promotion Executive.
b) The loaders and vehicle crew engaged by Transporter should be covered under ESI and EPF ACT by having separate respective accounts should comply with all the provisions of Contract Labour Act, 1970 amendments thereon. The Transporter will be personally responsible for any actions initiated by ESI/EPF Act departments if the provisions are not complied with.
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4.14 The APDDCF Ltd. has general lien over all over all money payable to the Transporter for any losses /damages/irregularities/non compliance of statutory provisions caused by Transporter to the APDDCF Ltd.
4.15 The Transporter shall be held responsible for any claims by the third party / parties on account of the accidents, damages. Injuries and death of persons by the vehicle deployed by him, the APDDCF Ltd will not have any liability whatsoever.
4.16 a) EXCESS LOADING: The Transporter’s trucks after loading at the dock is subjected to rechecking of the stocks /quantities loaded into the trucks at random. If any quantities i.e., Crates/loose milk/ sachets is found in excess of truck sheets/ Gate Pass quantities penalty shall be imposed at the following rates.
I) up to 50 litres- Rs 150/-per lit
II) 51-100 litres--- Rs 175/-per lit
II) 101 and above---Rs 200/-per lit
b) If any higher value stocks is loaded against lower value stocks the difference in the value of stocks which are wrongly loaded will be recovered besides imposing a penalty of Rs 100/- per crate.
c) After unloading the vehicle at the unloading dock if any excess loose milk or excess sachets or milk crates due to wrong loading are found the driver, cleaner shall put their signature on the unloading form to confirm their lapses.
4.17 If the Transporter commits breach of any terms and conditions of the contract, it is liable for termination and invoking of Bank Guarantee (s). In addition the APDDCF Ltd. is empowered to recover the losses or damages sustained by it from the Transporter on account of breach of contract in the Court of Law.
4.18 The Tenderer shall sign this tender schedule in token of his having read, understood and agreed to all the terms and conditions herewith contained.
4.19 In case of bundh or strike, the Transporter should provide his vehicle without any excuse for milk distribution. The General Manager (LMS) will however address the police and other concerned to provide protection for milk trucks. But the Transporter does not have any right to give notice of strike against the management during the contractual period, since the APDDCF Ltd. Services come under Essential Services Maintenance Act 1971(Act 20, 1971) Govt. of A.P., wherein Strikes are prohibited. Failing which the Bank Guarantee (s) will
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be invoked and the recovery of losses incurred by the APDDCF Ltd. and appropriate legal action as per law will be initiated at the cost of Transporter.
4.20 After delivery of milk at sales centre and the Institutions the Transporter should obtain acknowledgement from the concerned on the truck sheet without fail to avoid discrepancy.
4.21 As a matter of policy one vehicle to touch the Zonal office during the return trip it is binding on the Transporter so long as the distance factor is within the permissible limits for the route.
4.22 The present prevailing price per litre of diesel will be taken as a base rate. In future when ever there is any cumulative increase/decrease in the diesel price by Rs.2/-per litre on the base price, 1 paisa will be added or deducted on the Transportation rate per litre of Milk to the Transporter Charges from the date of such order, revising the prices.
4.23 The Transporter shall carry minimum of 12 litres of milk in each route at his own cost on prevailing rate towards replacement of leakages at the time of delivery to the vendor’s en route supply.
4.24 The Payment of Transport Charges will be made once in a week after furnishing of the bill. The penalties if any imposed will be deducted from the Charges payable to them once in a week.
4.25 The Transporter while quoting the rate per liter of milk transported/distributed shall take into consideration on the following.
a) Loading of milk crates at the dock into the vehicle duly drawing from the cold stores and loading into the trucks deploying sufficient manpower.
b) Supply and delivery of milk to the vendors at the centers as per truck sheet and collecting indents by engaging sufficient vehicle crew members.
c) Cost of 12 litres of milk towards leakage replacement.d) other expenses if any arising by virtue of day to day
transport operations.e) Cost of owning/hiring the vehicles including forenoon
supply in closed Puff/Insulated /Auto/ Tata Ace vehicle.
f) No.of Trucks to be placed as per this Tender Schedule.
g) All the statutory taxes / E.P.F. /E.S.I. etc., as applicable.
4.26 The stocks as per the indent will be handed over to Transporter in the presence of Security, Prepac supervisor, dispatch
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supervisor which should be counted and acknowledged before loading into the trucks.
4.27 In case of any indents are received from the Market for day supply, the Transporter has to place one closed Auto/ Tata Ace/ or any similar closed type vehicle with Puff insulation to cater through forenoon supplies / day supplies to retail outlets and milk vendors in the sector/zone allotted, to promote the day time Sales in the said Sector. Further he should collect the forenoon sale proceeds from the market and remit the same at MPF Cash Counter on day-to-day basis duly deducting prevailing Milk Vendors Margin + Average Transport Cost of the respective Zone.
4.28 Whenever there is increase in volume of sales or increase in geographical area of distribution, the Transporter shall have to place additional route vehicle as directed in the Zones to capture additional market of Liquid milk and the same is binding on Transporter.
4.29 The Federation will be having every right to delete Routes or add Zones/Routes if need arises the same will be binding on the Transporter.
4.30 In case of default of service by any particular Transporter, the Federation reserves the right to terminate/Suspend the contract and the same will be attached among the existing Transporter either for complete Sector or part of the Sector. It is mandatory on the part of Transporter to operate the attached areas for a minimum period of six months at the rate as is prevailing for the Sector attached.
4.31 The Transporter should deploy persons for loading and distribution operations disciplined, shall not misbehave and be in sound health. Persons coming in drunken condition will not be allowed and the Federation has got every right to debar such persons in entering the Dairy premises. The vehicle crew members and loaders have to maintain proper discipline and should not resort to any assault or unpleasant atmosphere hampering the loading operations. Failure to do so the Federation will book police case for causing nuisance in the dairy, and also attract penalty of Rs.1000/- per person.
4.32. Due to formation of HMDA the Transporter is suppose to cater to the areas by extending the existing routes or by adding new routes.
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2. PARTICULARS OF THE TENDERER(VEHICLES, WORKERS, AND OTHER DATA)
TENDERERS SHOULD FURNISH THE FOLLOWING INFORMATION INVARIABLYALONGWITH THE TENDER SCHEDULE (DOCUMENTRARY) EVIDENCE SHOULD ALSO BE ENCLOSED FOR THE ITEMS MARKED as * )
1. NAME OF THE TENDERER
:
2. (i) Office Address :
(ii) Residential Address :
3. TELEPHONE No. :
i) Land Line No. :
ii) Cell No. :
iii) FAX No. :
iv) Email Address :
4. PAST EXPERIENCE*(Minimum 2 years in transportation field / milk distribution field.(Enclose documentary Proof)
:
5. List of Clients of whose transportation you have undertaken in the last two (2) years.(Enclose documentary
:
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proof of performance)
6. (a) Number of LCV Vehicles owned*(Enclose a statement mentioning Year of purchase and vehicles whether Open or closed type and copies of RC Book)
(b) No.of LCV hired. (enclose proof of Evidence of hiring including details of Vehicles.
:
7. Minimum and Maximum vehicles that can be arranged (owned/ hired) on each day in case offer is accepted
:
8. In case of Partnership firm
:
a) Whether it has been registered
:
b) If registered provide certificate, extract from the Registrar of Firms
:
c) Name of all Partners :
d)* Details of Partnership Deed
:
If proprietary concern, name and address of the Proprietor
:
* If Private / Public Limited :
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company, (Please enclose copy of Memorandum / Articles of Association)
9. * Firm Registration No. :
10.
* CST / VAT No. :
11.
* PAN No. :
12.
* Name of the Bankers / Branch / Type of Account, loan particulars, if any from this Bank or any other Bank
:
13.
* Latest Income Tax Returns for the last two (2) years (2009-10 & 2010-11)
14.
* Audited Financial Statement for the last two (2) years
:
15.
* EPF / ESIC No. (if any) :
16.
* No. of Skilled employees available presently (enclose EPF / ESIC returns, if any)
:
17.
* No. of unskilled employees available presently (enclose EPF / ESIC returns, if any)
:
19.
* Any business other than Transportation, furnish list of clients with documentary evidence of performance.
:
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20.
* Business of family members, if any as proprietor / Managing Partner / Managing Director of private limited company (Provide details of Business entity as above 8 to 14 and list of clients with documentary evidence of performance.
:
21.
Are any of the Managing Partner of legal entity mentioned in 8 associated with any other business form entity. Give details of the Firm as above (8 to 14) with list of clients and documentary evidence of performance.
:
DECLARATION
The above information is true in all respects and we undertake to inform you, if any change in above particulars regarding our business from time to time.
The documentary evidence should be enclosed for the items mentioned as (*).
Signature of Authorised Representative of the firm under proper seal
Name :
Designation :
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P.S.: Management reserves right to call for additional information in support of Technical proposal at the time of assessment of technical proposal.
ANNEXURE-A
DETAILS OF SECTOR-V(13/01/2012)
Zone Route Approx. Distance in Kms
TO & FRO
No.of Deliver
y Points
Approx. Sales Qty in Ltrs.
Azampura AP-1 50 19 2929.0AP-2 40 12 4823.0AP-3 60 23 3521.0AP-4 60 26 2499.0
Balanagar BL-1 80 31 3610.0BL-2 90 34 3879.0BL-3 110 23 5129.0BL-4 70 20 4936.0
Chandanagar
CN-1 130 30 2141.0
CN-2 90 25 2703.0
ANNEXURE-B
DETAILS OF SECTOR-IX
Zone Route Approx. Distanc
e in Kms TO & FRO
No.of Deliver
y Points
Approx. Sales Qty in Ltrs.
Thirumalagiri(YR)
YR-1 140 17 4441.0
YR-2 70 10 4789.0YR-3 130 20 4499.0YR-4 75 20 5047.0YR-5 95 27 5273.0
Military YR-6 40 4 9000.0
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supplies
THE ANDHRA PRADESH DAIRY DEVELOPMENT CO-OP FEDEN LTD
LALAPET HYDERABAD -500017TELEPHONE No 040 27019851 Ext 247
FAX No 040 27019414PART-II
COMMERCIAL TENDER (in 2 nd Cover)
a) Please furnish in separate sealed cover it will be opened only after
clearance of technical bid.
b) Date and Time of Opening of Commercial Tender shall be intimated to
the technically qualified/eligible Tenderers by a letter or FAX or E-Mail.
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PART-II COMMERCIAL TENDER
PRICE QUOTE FOR TRANSPORTATION & DISTRIBUTION OF “VIJAYA” LIQUID MILK AND MILK PRODUCTS
ToThe General Manager Liquid Milk SalesAPDDCF Ltd, Lalapet, Hyderabad.
Sir,
REF: Tender Notification No.10/B2/GM/LMS/2012, Date.08/02/2012.
***
With reference to above, I/We herewith submitting my/our price
per litre for Transportation of Milk and Milk Products under Sector-____
comprising of ______ _______________________ are here under.
Rate per Litre (in Figures) for Sector-_____ for
________________________ Zones in twin cities of Hyderabad &
Secunderabad under Transportation with out Cash Collection
(Rs._________/- and in words (Rupees _______________________________)
I/We hereby confirm that, I/We have read the contents of tender
document comprising of Technical proposal and Commercial bid, and
have understood the tender terms and conditions, rule of conduct for
VIJAYA Transportation Ship My/Our offer is strictly in accordance to the
terms and conditions of the tender. I/We hereby agree that the
decision of the APDDCF Ltd. shall be final, in any dispute regarding
terms and conditions of this tender.
Date: Signature of the tenderer: Name: Designation.
Note: The rate quoted “on per liter basis” for Sector-____ should be single rate for twin cities of Hyderabad and Secunderabad (comprising of ______________Zones)
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