Reforms Project Office

REFORMS LAUNCHED

#NoOneButUs

Public procurement system:corrupt

System of food supply and material support:destroyed

Medical support: has not changed since the Soviet-times

State-owned enter-prises: either not working, or unprofitable

Goal – to implement system reforms in the economic sector of the Armed Forces of Ukraine

A consultative-advisory body set up by a special decree of the Minister of Defence in August 2015Working in four areasTeam of 30+ professionals

#MakingChanges

Reforms Project Office of the Ministry of Defence of Ukraine

We are supported by: Agreement on cooperation:

Introduction of a healthcare in-formation system in the Armed Forces of Ukraine

Introduction of an automated system of medical stock inventory

Optimization of the system of medical evacuation support of the Armed Forces of Ukraine

Electronic procurement system

Reform of the system of food supplies and nutrition in the Armed Forces of Ukraine

Automation of the inventory of needs and supplies in the field of material support of the Armed Forces of Ukraine

Reform of the fuel supply system in the Armed Forces of Ukraine

Reform of the norms and standards of material supply of the Armed Forces of Ukraine and other military groups

Center for Development and Monitoring of Material Support of the Armed Forces of Ukraine

Reform of the management in the state-owned enterprises of the Ministry of Defence of Ukraine

#ReformsInMD

REFORM OF THE PROCUREMENT SYSTEM

IMPLEMENTED:

REFORM OF MATERIAL SUPPORT OF THE ARMED FORCES

OF UKRAINE

HEALTHCARE REFORM IN THE ARMED FORCES OF UKRAINE OTHER PROJECTS

Reorganization of the public procurement system in the Ministry of Defence of Ukraine

ESTABLISHED:

PLANNED:IN PROGRESS:

IN PROGRESS: IN PROGRESS:

Reforms strategy

Concept Pilot project System level

identifying a problem/need

developing a target model of the project

developing and approving technical specifications

carrying out an experiment

proving the benefits of the reform implementation

decision to scale the project on the entire system

implementing the changes in all military units

REFORM OF THE PROCUREMENT SYSTEM

The Ministry of Defence uses electronic bidding for the after-threshold procurement

more than 200 million UAH has been saved so far

the procedure of selecting a supplier has been improved

The Ministry of Defence is so far the only ministry in Ukraine using electronic procurement in ‘the negotiating procedure’

Next stage of the reform:reorganization of the State Procurement Department

Done:

Reform of the procurement system of the Ministry of Defence of UkraineThe goal of the project:to create an electronic procurement system of the Ministry of Defence of Ukraine

BEFORE:

procurement process was micromanaged

electronic bidding system

AFTER:

corruption electronic document flow

issues with specific procedures

website of the State Procurement Department

REFORM OF THE MATERIAL SUPPLY SYSTEM OF THE ARMED FORCES OF UKRAINE

The goal of the project:to introduce new norms and standards of material supply of the Armed Forces of Ukraine set up the Center for Development and Monitoring of Material

Support of the Armed Forces of Ukraine

developed the Integrated Combat Equipment of the Armed Forces of Ukraine, approved it for all branches of troops

designed universal camouflage pattern “Varan of the Armed Forces of Ukraine”

introduced new norms for more than 70 items of the uniform

introduced 26 new technical arrangements

adopted about 30 NATO STANAG standards of material supply as departmental standards of the Armed Forces of Ukraine

Reform of norms and standards of material supply of the Armed Forces of Ukraine and other military groups

Next stage of the reform:getting the Center for Development and Monitoring of Material Support of the Armed Forces of Ukraine up and running

Done:

BEFORE:

material supply at the level of 1960s

matching the up-to-date NATO standards

AFTER:

poor quality of uniform and equipment

new standards and quality control

Automation of the inventory of needs and supplies in the field of material support of the Armed Forces of Ukraine

to improve the system of movement and monitoring of the commodity stocks and supplies of the Armed Forces of Ukraine

OLD NORMS

5-20 days

NEW NORMSsatisfaction of the need

getting information about the residual stock

reducing the acceptable amount of residual stock

2-10 days

10-15 minutes

once a quarter

10 % to set up at an experimental value

adapted SAP software system to the needs of military units with regards to material supply requirements

determined the IT infrastructure of the project, including information security requirements

converted data on personnel and dispensing of military uni-forms and gear in 2014-15 into an electronic form

prepared a communication network necessary for operation of the system

unified the coding of certain nomenclature in line with NATO standards

20 10

Next steps:to equip work stations with the necessary machinery

to train the end users

to implement operational testing

Done:The goal of the project:

Reform of the system of food supplies and nutrition in the Armed Forces of Ukraine

to improve the quality of nutrition

EXISTING NORMS developed back in the 1960s

32 products

NEW NORMS

general military norm

menu

248 products

4 variants of menubuffet table including salads, fruit, hot drinks

650 grams of bread and flour products

600 grams of potatoes a day no fermented milk products

carried out an experiment on the basis of three military units

introduced an “Electronic depot” system and an electronic manning card of a soldier

developed new field rations

to scale the project on another ten military units

to carry out an experiment with field feeding support

to adopt the system of contract production

Next steps:

Done:The goal of the project:

installed POL monitoring equipment in the experimental military unit to test and collect data

called an open bidding for the procurement of metering equipment

Reform of the fuel supply system in the Armed Forces of Ukraine

to make the use and supply of petroleum, oil, and lubricants (POL) in the Armed Forces of Ukraine more effective

Next steps:to purchase monitoring equipment

to analyze the results of the experiment

to initiate an experiment with color labeling

to develop recommendations as to the changes in the logistics system

ineffective transportation

increasing mileage

fraud and corruption in the area of fuel supply

transition to centralized supply

clusterization

route planning

monitoring equipment installation

color labeling

Done:

BEFORE: EXPECTED IMPROVEMENTS:

The goal of the project:

HEALTHCARE REFORM IN THE ARMED FORCES OF UKRAINE

prepared and carried out preliminary testing; implemented pilot projects in three units; prepared an act and a protocol of preliminary testing

Kyiv City Hospital, Mariupol Emergency Hospital, and Zaporizhzhia Medical Hospital have been connected to the system

Introduction of the healthcare information system in the Armed Forces of Ukraine

to develop an integrated healthcare information system (HIS) for the Ministry of Defence of Ukraineto provide access to the medical records of the wounded before hospitalization

BEFORE:

EXPECTED IMPROVEMENTS:Implementation of the integrated healthcare information system

all documents in a paper form

full-fledged cooperationbetween all healthcare

establishments

integration with the existing

systems

automation of medical protocols

information in real time

problems with preparation

and legalization of documentation

incomplete information

for the medical staff

no information provided in the real-time mode

lack of live data to make decisions

Next steps:preliminary testing

extending the functionality

20 healthcare establishments in the ATO to be covered by May 2016

Done:The goals of the project:

Planned:to implement specialized software in the units

experimental use

to scale the software on the entire network of medical supply of the Armed Forces of Ukraine

Introduction of an automated system of medical stock inventoryThe goal of the project:

In progress:diagnostics of units

development of technical specifications

order on preliminary testing

programs of preliminary testing

Prototype demonstration

lack of an integral information space

lack of live data on the movement of medical supplies

ineffective time criteria

non-optimized processes of inventory and planning

duplication of processes

an integral information system with access rights distributed in accordance with the authorities

one-time input of information

access to live data on logistics supplies and processes

timely planning

flexible reporting

to create a comprehensive information system of medical stock inventory and logistics

BEFORE: AFTER:

developed draft schemes on the basis of NATO STANAG 2228

evacuation measures in the system of medical evacuation support of the Armed Forces of Ukraine

relocation of the wounded on the battlefield

designed a field book of the wounded and a standard request for evacuation

Optimizing the system of medical evacuation support of the Armed Forces of Ukraine

to systemically reorganize the processes of medical evacuation support

Next steps:

to test new schemes and evacuation procedures

to test the special communication system

The goal of the project:Done:

BEFORE: AFTER:

outdated medical equipment

lack of qualification of primary medical staff

ineffective documents on medical support

changing norms, documentation, and standards

training of medical staff in line with the new system of medical

evacuation support

up-to-date material and technical supply of the medical service

OTHER PROJECTS

established the Council of the Ministry of Defence of Ukraine in charge of supervision over the group “Militaryas-setmanagement” (“Viyskessetmenedzhment”, VAM) and state-owned enterprises

developed new versions of the statutes of the VAM group and state-owned enterprises

all state-owned enterprises of the Ministry of Defence of Ukraine are subordinate to the VAM group

Reform of the management in the state-owned enterprises of the Ministry of Defence of Ukraine

to improve the state-owned enterprises management and make them more effective and transparent

Next stages:to have the Ministry of Defence of Ukraine sanction the activity of the VAM group and state-owned enterprises and to hold their state registration

to develop an organizational structure of the Group

to develop a strategy of development of the state-owned enterprises of the Ministry of Defence of Ukraine in line with the Military Doctrine

Done:

BEFORE: AFTER:

The goal of the project:

SYSTEM CHANGES ARE UNDERWAY

The Logistics Doctrine shall determine the plan of developing a new compre-hensive system of logistics in line with the standards of the leading countries

Logistics Doctrine

to develop a system of logistics in the Armed Forces of Ukraine in line with the NATO standards

Development of a clear-cut hierarchy of guideline documents to determine the priorities of the logistics system

priorities and principles

operating activities

activity in the functional areas

activity of specific subdivisions

The goal of the project:

TO BE CONTINUED