MOD Form 2Stock Accounting Record

MOD Form 2

• Purpose:– Used to account for stock and collect demand data. It

records increases and decreases to stocks on hand, assists in predicting necessary stock levels to satisfy demands, establishes the balance on hand, records stock identification data for purposes of accountability, issue, and ordering.

• Importance:– Allows supporting units to control their inventories,

and provides accountability of the inventory. It records demand data, so that Authorized Stockage Levels can be established or adjusted to meet demand.

Authorized Quantity (Block 1)Enter in pencil the authorized

quantity approved for theAuthorized Stockage List.

ExampleA warehouse is authorized to have

2500 Boxes of Surgical Exam Gloves on hand to sustain stock levels.

Authorization and Date (Block 2)

Enter in pencil the approving authority & the date of the Authorized Stockage List or

appropriate change approval.

Location (Block 3)Enter the physical location of stock on hand in compliance

with accepted warehouse organization standards and

schemes.Example

(Example of Depot 1 location) BDA014

Aisle:B / Row:D / Level:A / Bin:014

Unit Identification (Block 4)Enter the applicable

Corps/Brigade/Battalion/Companyand MOD DAC for the unit that

maintains/accounts for the stocks on hand.Example

W90CL8 National Depot

Unit of Issue (Block 5) Enter the identification of

the issue size; such as each, package, dozen,

box, pair, etc. Example

BX of gloves

Repairable (Block 6)Enter yes or no if this item

should be returned for repair or final categorization by a supporting unit before

disposition.Example

No: Gloves are not repairable

Item Name / Item Description (Block 7)

Enter the name of the item or description of the item that can be used to identify the

materiel requested. Example Gloves, Surgical, Size 8.5

Part Number (Block 8)Enter the part number or Afghan National Army Stock Number – if

applicable

Month of Year (Block 9)

Enter the solar month of the year.Example

Meezan (September)

Requests during the Month (Block 10)

Enter the total number of request/demands received

during the month.Example

800

Date Entry Made (Block 11)Enter the solar Chronological date the entry is being made

to the Form 2.Example

6200

Document Number Solar Chronological Date: (Block

12)Enter the Solar Chronological date of the request received. This will come from block 1 on the MoD Form 14.

Example6199

Document NumberUnit Identification (Block 13)

Enter the Ministry of Defense Depot Address Code (MoDDAC) for the unit requesting materials. This will come from block 3 on the MoD

Form 14.ExampleW94HO4

Document Number Serial Number (Block 14)

Enter the serial number of the units’ request. This will come from block 5 on the MoD Form

14.Example

0001

Form Number (Block 15)Enter the form number of

the units request.Example

14 for MoD Form 14

Supported and Supporting Units (Block 16)

Enter the supported unit and the supporting unit’s MODDAC. This will come from block 4 and 3 on

the MoD Form 14.

Quantity Requested (Block 17)

Enter the quantity requested by the supported unit. This will come

from block 9 on the MoD Form 14.

Example500

Quantity Receive/Entrance (Block 18)

  Enter the quantity received / Entrance into the depot stock. This is an increase in depot stock balance

from a supporting unit Form 9 or Form 14 Turn-In by a supported unit.

Example300

Quantity Issued/Exit (Block 19)

Enter the quantity issued to the supported / requesting unit, this is a decrease to depot stocks balance from

Form 9. Example

200

Quantity Due In to Depot (Block 20)Enter the quantity that has been requested from a supporting depot. (Subtract the quantity issued from the quantity requested to get the

due in quantity needed into Depot, then add that quantity to the pervious due in quantity )

Example(requested) 500 – (issued) 200= 300 (Due in)

300 + (Pervious due in quantity) 0 = 300

Quantity Due Out from Depot (Block 21)Enter the quantity that is owed to supported units. (Subtract the quantity issued from the quantity requested to get the quantity that is owed to the supported unit, then add that

quantity to the pervious due out quantity)Example

(requested) 500 – (issued) 200= 300 (Due out)300 + (Pervious due out quantity) 0 = 300

Quantity by Category (Blocks 24-28)

Enter the number for eachcategory. Receipts and Issues must

accurately adjust the correct category.

1 = New Materiel 2 = Like New Materiel

3 = Serviceable / Needs Repair

4 = Unserviceable / Reparable 5 = Unserviceable / Not

ReparableIf 200 (new materiel) is issued, then

subtract that quantity from the pervious total in block 24 and

annotate the new balance.

Balance of Categories (Block 23)

Enter the total quantity for stocks in categories 1,2, 3, 4,

and 5. Remember only Serviceable materiel can be issued and category must be designated on the Form 9.

ExampleAdd blocks 24-28 and enter

the total in block 23.

Current On Hand Balance (Block 22)

Enter the total amount of stock (by category) in the depot. Only serviceable

stock in the depot are available for issue and are counted.

ExampleZero (0) Boxes of Gloves on hand

Repairable Balance Owed Support Depot (Block 29)

Enter the balances of blocks 30-38 of category 1-5 reparable items that the unit

is required to return to the depot (MoD ANA Form 9) for repair or further

categorization or evacuation to another supporting depot or workshop.

Individual Supported Unit Repairable Balance Owed to Supporting Depot

(Blocks 30-38)Enter the individual amount owed by

supported Kandaks. Add or subtract this transaction to or from any previous

balance.

Balance Brought Forward (Block 39)

Enter the balance from block 40 from the previous Form 2.

ExampleWhen starting a new

page.

Balance Carried Forward (Block 40)

Enter the balance and this amount will forward/posted

on the new Form 2. Example

When the page is full.

• Form 2 is used to account for stock and collect demand data. The stock record is the core of the stock control system.

• It is an accountable record and cannot be destroyed without written instructions by either the General Staff or the MoD Staff responsible for validation and certification of accountable records.

Important Notes

• Use the table to mark the stock card along the margin

Stock on Hand Mark or Flag

“0” Balance of Stock on Hand for Issue or Due-Outs Exist

Red

Stock on Hand below Reorder Point

Yellow/Amber/Orange

Stock on hand above ROP and not above authorized stockage level

Green

Stock on Hand greater than that Authorized

Blue

Important Notes

Questions?