+

Mobile Food Pantry Outbound Logistics

+Define Phase

+ Statement of Opportunity

■ Develop outbound logistics for Mobile Food Pantry deliveries by optimizing food supply quantities, delivery times, truck routes, and faith partner locations in order to help Harvest Hope achieve more than 50% of Meals Per Person in Poverty (MPIN) within area network.

+Measure

+Mobile Food Pantry Process

Resources:

■ 1 Truck■ 1 Truck Driver■ Directions■ Gas■ Perishable Food

Items■ Non-perishable

Food Items

Process:1. Harvest Hope receives MFP applications

Time: 1 weeks before drop2. Volunteers pack boxes and non-perishable items in truck night before drop off

Time: 2.5 hours3. Truck driver packs boxes and perishable items in the truck morning of drop off

Time: 45-60 minutes4. Drives to destination

Time: varies5. Unload truck on pallets

Time: 30-45 minutes 6. Drive to 2nd destination and unload7. Drive to 3rd destination and unload

Time: varies8. Drive back to Harvest Hope

Time: varies

+Current Reach

September Board Report

■ Families: 3,651

■ Individuals: 8,974

■ Pounds of Food: 102,067 lbs.

Example: 5 people in a household gets 4 boxes

+Analyze

+ Current Operating Costs

■ Total Wage Cost = 40,380 (Annual Average Wage) / 2000 (40 hrs X 50 wks)■ $20.19 hourly wage, 8 hours per day, 5 days a week■ Total Wage Cost = $3,230.40 a month

■ Total Gas Cost = (miles / 12.331 (miles per gallon)) X 2.15 (Average Gas Price)■ Total Gas Cost = $223.68 per 8 day schedule■ Per month = $605.80

Truck Driver Wage Annual Average Wage $40,380.00

Truck (2007 Mitsubishi Fuso) Maintenance per Year $2,500.00

Miles per Gallon 12.331

Gallons per Tank 33

South Carolina Average Gas Price per Gallon

$2.15

+Improve

+ Phase 1 : Intermediary Drop Points

■ Boxes and perishable items are dropped at one faith partner on a

specified day and time. One partner will become an intermediary drop

point.

■ The other specified faith partners within the cluster will come pick up

their applicant’s items and bring back to their location to pass out.

+Phase 1 : Intermediary Drop Points14 Drop Points:

■ Turning Point■ Macedonia Baptist Church■ Dekalb■ Swansea High School■ Living Hope■ Rivelon Elementary■ Rockhill AME■ Chapel Hill■ Faith Deliverance■ Riverside■ New Bethel■ Wisteria Way■ Bethesda Baptist■ Monumental Baptist

+Phase 1 : Summary of Costs

Total Cost per 14 day schedule:

■ Harvest Hope Fuel Cost = $515.95■ Truck Driver Cost = $2,261.28■ Total Faith Partner Fuel Cost = $33.65

Total Cost per Year:

■ Harvest Hope Fuel Cost = $6,191.40■ Truck Driver Cost = $40,580.00■ Total Faith Partner Fuel Cost = $403.80

+Phase 1 : Cost Savings & Meals

Harvest Hope Fuel Cost Savings■ Current Harvest Hope Fuel Costs per year = ($605.80 *12) =$7,269.60

■ $7,269.60 - $6,191.40 Savings: $1,078.20 per year

Additional Meals■ $1,078.20 = 5,391 more meals per year

+ Phase 2 : Expanded Intermediary Drop Points ■ Add new faith partners where there is excess truck

capacity at intermediary drop points

+Phase 2 : Mapped Additional Locations

9 New Faith Partners:■ Hopewell Baptist Church

■ St. Matthews Church

■ Willow Spring Baptist Church

■ Church of the Holy Cross

■ Concord Baptist Church

■ Dean Swamp Baptist Church

■ Cope Baptist Church

■ Church of Nazarene - Turning

Point

■ Church of Nazarene - Macedonia

Baptist

+ Phase 2 : Expanded Intermediary Drop Points■ Identified which intermediary drop points do not meet 700 box limit

+Phase 2 : Summary of Costs

Costs per 14 day schedule:

■ Harvest Hope Fuel Cost = $515.95■ Truck Driver Cost = $2,261.28■ Total Faith Partner Fuel Cost = $60.26

Total Costs per year:

■ Harvest Hope Fuel Cost = $6,191.40■ Truck Driver Cost = $40,580.00■ Total Faith Partner Fuel Cost = $723.12

➔ Harvest Hope Fuel Costs and Drive Cost remain the same➔ Faith Partner cost is the only cost that increases. Phase 1: $403.80

+Phase 2 : Cost Savings & Meals

Additional Meals■ (15,862 * 12 months) = 190,344 additional meals per year

■ Plus 5,391 more meals per year from phase 1

➔ Total = 195,735 additional meals per year

➔ Total Meals per Year = 949,452 (current) + 195,735 = 1,145,187 meals

+Phase 3 : Multiple Intermediary Drops per Day

■ The truck driver completes one drop earlier in the morning, and then returns to Harvest Hope to fill the truck again, and completes a second drop within the same day.

+Phase 3: Daily Schedule

+Phase 3: Summary of Costs

Cost per 7 day schedule:

■ Harvest Hope Fuel Cost = $515.95■ Truck Driver Cost = $1,130.64■ Total Faith Partner Fuel Cost = $60.26

Cost per Year: Average 260 working days per year

■ Harvest Hope Fuel Cost = $18,058.25■ Truck Driver Cost = $40,580.00■ Total Faith Partner Fuel Cost = $2,109.10

+Phase 3 : Additional Meals

If this schedule is run every 7 working days:

■ 79,121 (current meals per month) + 5,931 (phase 1) + 15,862 (phase 2) = 100,914 meals per 7 working days

■ 100,914 * 35 times per year = 3,531,990 meals per year■ Currently/Phase 1 meals = 949,452 meals per year

■ With phase 3: 2,582,538 more meals per year■ From phase 2 to phase 3:

■ 2,386,803 more meals

+Control

+Sustainability

■ Communicate with potential new faith partners regarding joining

current logistics network to maintain streamlined routes

■ If faith partner is unable to join current network due to timing issues

or personnel availability ask them to identify at least 2 other faith

partners that can meet the applicant requirements

■ Create rotational program for churches that cannot afford minimum meals to share monthly cost (groupings of 3+ churches)