mo coarts katie freeman

Disaster Preparedness in Montgomery County

Arts and Humanities Council of Montgomery County Seminar

November 19, 2012

Agenda

9:30a Welcome and Introductions

9:40a Introduction to Disaster Planning

10:00a Recovery Planning in Montgomery County

10:30a Resources for Arts Organizations

10:50a Questions

WELCOME AND INTRODUCTIONS


Welcome and Introductions

• Hagerty Consulting – Katie Freeman, Senior Managing Associate

and Recovery Planner

INTRODUCTION TO DISASTER PLANNING


Introduction to Disaster PlanningUniversity of Iowa Museum of Art was damaged in June 2008 flooding

Employees evacuated most of the 12,4000 items in the art museum’s collection

To date, the Museum has not re-occupied the pre-disaster structure

http://uima.uiowa.edu/about/

http://www.nytimes.com/2011/03/17/arts/design/university-of-iowa-museum-of-art-after-the-flood.html

http://uima.uiowa.edu/about/



Introduction to Disaster Planning

At 525, the gallerist Andrew Kreps stood in the basement, water to his shins, and pointed a flashlight around what looked like an abandoned mine shaft. “It’s beyond comprehension,” he said, dazed. “It’s an epic loss of stuff.” At D’Amelio Gallery next door, hundreds of dyed, odd-shaped pieces of velvet, part of a large installation, were drying out on cardboard flats, salvaged from the basement. “Half our storage is down there,” Chris D’Amelio told a claims adjuster from Dewitt Stern Fine Art Insurance who had stopped by. “It’s a pretty bad situation.” The adjuster told him to “make a list of everything, the stuff that’s gone, the stuff that’s okay.”

http://nymag.com/news/features/hurricane-sandy-art-galleries-2012-11/




Foundations, including the Andy Warhol Foundation for the Visual Arts, the Robert Rauschenberg Foundation and the Lambent Foundation are supporting artists and organizations following Hurricane Sandy with grant funds tied to disaster damage

http://www.rauschenbergfoundation.org/index.php?option=com_content&view=article&id=118&Itemid=107/

http://artsbeat.blogs.nytimes.com/2012/11/16/foundations-pledge-to-help-artists-after-sandy/







Disaster Response

Typically focuses on those actions taken immediately following a disaster to save lives, protect the public and

property

Short term time period (e.g. first 72 hours

following an incident)

Disaster Recovery

Typically focuses on developing structures and identifying priority actions to return a community to a

post-disaster, or better, condition

Long term time period (e.g. months to years following

an incident)

Introduction to Disaster PlanningDisaster

Response Examples

WMATA Train Collision

Structural Fire

Flooding Along the Potomac

River

Disaster Recovery Examples

Derecho

Tornado

Hurricane


Preparedness

Examples include: •Recovery Planning•Hazard Mitigation Planning•Trainings and Workshops

Short-Term Recovery

Examples include: •Clearing Primary Transportation Routes of Debris •Providing Sheltering to Displaced Households

Intermediate Recovery

Examples include: •Providing Accessible Housing Solutions•Develop Immediate Infrastructure Restoration Plan

Long-Term Recovery

Examples include: •Redevelop Housing and Develop Permanent Housing •Facilitate Funding to Business Rebuilding

RECOVERY PLANNING IN MONTGOMERY COUNTY


Recovery Planning in Montgomery County

Why Plan for Recovery?Enhances the ability of the

community to meet post-disaster needs

Builds community resilience

Promotes sustainability and

reduces vulnerability

Unique challenges presented

Early decisions made by jurisdictions have

cascading effects


Form a Planning Team

Situation and Threat Analysis

Determine Goals and Objectives

Plan Development

Write the Plan

Communication and Training


1. Recovery Support Functions are linked

2. Engagement of the recovery support function will depend on the need of the incident

RECOVERY SUPPORT FUNCTIONS

RSF 1: Community

Planning and Capacity Building

RSF 2: Economic

RSF 3: Health, Youth, and

Social ServicesRSF 4: Housing RSF 5:

Infrastructure

RSF 6: Natural and Cultural Resources

RSF 7: County Essential Services


• Addresses long-term environmental and cultural resource recovery needs

• Coordinates departments and agencies to preserve, protect, conserve, rehabilitate, recover and restore natural and cultural resources

Natural and Cultural Resources


• Purpose: To coordinate local efforts with State and Federal recovery programs designed to support the return of the community’s cultural and historic assets and structures to pre-disaster or improved condition. This group will ensure County cultural and historic assets and structures are monitored, and any issues addressed. Cultural and historic assets include historic sites, public art, libraries, and other sites of cultural importance whether publically or privately owned.



• Pre-disaster Objectives: – Develop a consolidated inventory of area cultural resources – Identify relevant State and Federal programs to facilitate recovery – Identify and streamline permitting processes specific to cultural

resources – Identify opportunities to leverage mutual aid for cultural resources

• Short-Term Recovery Objectives: – Conduct a damage assessment of area cultural resources – Ensure permitting processes incorporate considerations for area cultural

resources – Advocate for recovery actions that rehabilitate and restore cultural

assets



• Intermediate and Long-Term Recovery Objectives: – Coordinate with public and private partners for the permanent

restoration and/or reconstruction of cultural/ historical assets– Prioritize restoration of high-impact cultural assets– Ensure mitigation measures are considered and incorporated



Recovery Planning Timeline April May June July Aug Sept Oct Nov Dec Jan

Core Planning Team Kick-Off and Orientation

Draft Outline and Data Requirements Convene Workgroup Sessions

Develop Plan

Provide Plan for Review Conduct Two Training Sessions

Finalize and Deliver Recovery Plan

RESOURCES FOR ARTS ORGANIZATIONS


Resources for Arts Organizations

• Do you have a priority list for objects to be saved? – Where will they be relocated?– Who has access to these areas?

• Do you have a computerized collection management system?– If so do you retain a computerized back-up collection records off site?– If not computerized, do you have a duplicate set of records, photographs,

etc.?– If so, are they available within 24 hours notice?

• Do you have a written emergency manual?– If so, has every member of the staff read it?

• Is your insurance up to date?• Does all staff know how to handle objects in the event of an

emergency?• How will you maintain security during a disaster?Detroit Institute for the Arts

http://www.dia.org/art/disaster-and-conservation-resources.aspx





• Institute of Museum and Library Services

– Grants are available for five broad types of conservation activities including surveys (general, detailed condition, or environmental), training, research, treatment, and environmental improvements. Collections may be nonliving, natural history, living plants, or living animals.

– Awards are limited to $150,000. Exceptional projects can be awarded up to $250,000. An institution may submit one application each fiscal year. Applicants may also receive up to $10,000 to develop an educational component that directly relates to their project.

http://www.nea.gov/pub/DisasterRecovery.pdf




• National Endowment for the Arts– Extraordinary Action grants

may be awarded to replace costumes, sets, props, or supplies; restore damaged art collections; or help support arts programs that will allow the affected organization and community to address the disaster.

– Grant amounts are up to $30,000.





• Small Business Administration– Loan assistance is available to

nonprofit organizations such as art museums, historical societies, churches, and private universities to fund repairs or replacement of disaster-damaged real estate, machinery and equipment, inventory, and other assets. Only uninsured or uncompensated disaster-related losses are eligible for loans.

– The maximum disaster loan available is $1.5 million.




Questions and Answers

• Katie Freeman:– [email protected]

mailto:[email protected]

mo coarts katie freeman

Documents

county cultural

county rsf

disaster toto

disaster planningfoundations

disaster planningat

disaster planning10

postdisaster challengesneeds

thea postdisaster