mmim1031 maintain material master for hfin-finished goods.pdf

SAP – Material Management (MM) Module

MMIM1031 – IM: Maintain Material Master for HFIN – Finished goods

Submit Date, 26-June-04 <Internal Use>

© Copyright @ 2004 Holcim Services (Asia) Ltd.

SAP-MM Module

MMIM1031 Maintain Material Master for HFIN-Finished goods Internal Use 2/41

W:\HSEA Project\2004\BPP Re_Documentation\4.0 Approved BPPs\MMIM\MMIM1031 Maintain Material Master for HFIN-Finished goods.doc

Document Control Document Name BPP Document: MMIM1031 Maintain Material Master for HFIN-Finished

goods Author BPP Re-Documentation Team File Name & Path Created 31-May-04 Last Edited 29-Jun-04 Printed on 24-Dec-04

Version Revision Date Revision Description Author Sign-off 1.0 First modified documentation NIIT-MM Team 2.0 24-Dec-04 Reviewed document by HSEA

MM functional team HSEA-MM

Document Approval

Role Name Signature Date HSEA’s Training and web TECHNOLOGY Manager

Rawee Chaimongkol

HSEA’s Senior IT Training Specialist

Kathaleeya Srivoranart

Distribution List

Role Name Signature Date

SAP-MM Module



Table of Contents OVERVIEW .......................................................................................................................................... 4

TRIGGER............................................................................................................................................. 4 TIPS AND TRICKS................................................................................................................................. 4

PROCEDURAL STEPS ....................................................................................................................... 5 1. CREATE MATERIAL MASTER HFIN – FINISHED GOODS............................................................... 5 2. CHANGE MATERIAL MASTER HFIN-FINISHED GOODS ............................................................... 32 3. DISPLAY MATERIAL MASTER HFIN-FINISHED GOODS ............................................................... 37

SAP-MM Module



Overview

Trigger The Material Master to be created for every material that a company procures or produces, stores, and sells.

Business Process Procedure Overview Material Master contains the information on all the materials. It is the company's central source for retrieving material-specific data. This information is stored in individual material master records. Material data is always organized in the some hierarchical fashion, for example it could be maintained at Client level or Plant level or Storage location level. The integration of all material data in a single materials database eliminates the problem of data redundancy and permits the data to be used not only by Purchasing, but also by other applications such as accounting, storage, and engineering.

Input Comment Physical characteristics Physical characteristics include unit of measurement, size,

volume etc. Requirement details Requirement details are, How the material is required? How

much it is required and maximum ordering and stock quantity planned delivery time by the supplier etc.

Accounting details Material price, its valuation class, Currency used to purchase the material etc.

Storage conditions Maximum storage period, storage climatic conditions, self life expiration time etc.

Output / Results Comment Material Data Complete details of the material created and maintained in a

single database file i.e. Central repository of the material.

Tips and Tricks

SAP-MM Module



Procedural Steps

1. Create Material Master HFIN – Finished goods

1.1. Access transaction by Via Menu Logistics Materials Management Material Master

Material Create (general) Immediately Via Transaction Code MM01

Fig–01

Key T-Code, MM01

SAP-MM Module



1.2. On “Create Material – General: Initial Screen” screen, enter information in the fields as specified in the table below:

Fig–02

Field Name Description R/O/C/D User Action and Values

Material Key that is used to identify a material to be created.

R Enter material number as per the company’s standard.

Industry sector Industry sector that this material will cater to; this field influences the order and type of screens that appears afterwards.

R Select Industry sector from the drop down menu.

Material type It is the key that assigns this material to a group of materials, which defines certain attributes of the material. For example: Raw / Semi Finished / Finished/etc.

R Select material type from the drop down menu.

Change number It is the number used to identify the change master record, that is it can be used to track log of changes made, reason for changes and documentation of the changes made etc.

O Enter or select change number from the drop down menu.

Copy from… Material

It is the number of the material whose data can be used to copy default/selected values. This field is normally used as an input tool for

O Enter or select reference material number from the drop down menu.

SAP-MM Module



Field Name Description R/O/C/D User Action and Values similar materials.

R Click on button Or press [Enter]

Legend: R = Required, O = Optional, C = Conditional, D = Display

1.3. On pop-up window “Select view(s)”, select the box in which this material must be maintained.

Fig–03


Select View(s) (View selection Box)

Selection of views (screens) for data entry.

R Select the views you want to maintain for this material by

pressing on . If you want select

all screens, click on button. R

Click on button Or press [Enter]. Legend: R = Required, O = Optional, C = Conditional, D = Display

SAP-MM Module



1.4. On pop-up window “Organization Levels”, enter the organization level in which material must be maintained.

Fig–04

Field Name Description R/O/C/D User Action and Values Plant It is the key used to

identify the Plant for which the material is to be created.

R Enter or select Plant Name or Number from the drop down menu

Storage Location It is the key that identifies the Storage Location for which the material is to be created.

O Enter or select Storage Location from the drop down menu

MRP Profile Key that is used to store MRP parameters. MRP parameters have data related to material requirement planning.

O Enter or select MRP Profile form the drop down menu. According to MRP profile some data is copied into the MRP related fields in the material master.

R Click on button Or press [Enter]


SAP-MM Module



1.5. On “Create Material <Material Code>” screen, Maintain information for “Basic data1” view of material as specified in the table below:

Fig–05


Material This field contains the material number entered on Fig-02 and description of material that describes the material in detail.

R Enter description of the material

Base Unit of measure

It is the unit of measure in which stocks of the material are managed. The base unit of measure is the unit satisfying the highest necessary requirement for precision.

R Enter or select base unit of measure from the drop down menu.

Material group It is the label used to identify the material group, which contains materials with same attributes; it must be assigned directly to a material when it is created.

R Enter or select material group from the drop down menu.

Old material number

It is the number under which material may have been managed in the legacy system or is still managed in another

O Enter old material number directly or should be left blank.

SAP-MM Module



Field Name Description R/O/C/D User Action and Values system.

Division This field defines the division, which is a way of grouping materials to determine the sales areas and the business areas for a material. This helps people in a division to specialize in a particular area.

O Enter or select division Id from the drop down menu.

Lab./office It is the key identifying the laboratory, office or any worker responsible for this material.

O Enter or select key for this field from the drop down menu.

X-plant matl status It is the key identifying cross-plant material status, which restricts the usability of the material for all plants/ departments, that is, it defines whether a warning or error message is displayed if you include the material in a particular function.

O Enter or select Cross plant material status from the pull down menu.

GenItemCatGroup It is the label used to identify materials grouping to determine item categories based on sales document processing. It determines whether a document item is relevant to planning, pricing, production, billing, COA and/or commission.

O Enter or select General item category group from the drop down menu.

Gross weight It is the gross weight of the material. Gross weight of the material can be greater than net weight and may include weight other than the material itself

O Enter gross weight of the material

Weight Unit It is the unit referring to the gross weight or net weight of the material.

O Enter or select unit of the weight from the drop down menu.

Net weight It is the net weight of the material. Net weight of material is less than the gross weight.

O Enter net weight of the material directly or left blank

Volume It is the space that the material occupies per unit of volume.

O Enter Volume occupied directly or left blank

Volume Unit It is the unit referring to the volume of the material.

Enter or select unit of the volume from the drop down menu.

Size/dimensions It is the field used to specify size or dimensions of the material. It is a good practice to include

O Enter size/dimension of material directly or left blank

SAP-MM Module



Field Name Description R/O/C/D User Action and Values unit along with the text.

EAN/UPC It is a European international article number often relates to base unit of measure or type of packaging. They are used to identify the materials uniquely. Most of the time they are assigned internally. Equivalent of EAN is UPC (Universal Product Code) in America.

O Enter EAN/UPC number directly

EAN category This field defines how the system determines an International Article Number (EAN) to be assigned internally, and which check criteria (check digit, prefix, and so on) an EAN of this category must fulfill. This field need not be entered if incase EAN/UPC is entered or EAN is assigned externally.

O Enter or select EAN Category from the drop down menu.

Matl grp pack.matls

It is the label used to identify materials that require similar packaging materials.

O Enter or select material group for packaging from the pull down menu.

R Press [Enter] or click on button


SAP-MM Module



1.6. On “Create Material <Material Code>“ screen: no information required to maintain on “Basic data 2” view.

Fig–06


Ind. std desc. This field is used to describe the material with respect to international standards like ANSI, ISO.

O Enter industry standard description for this material

CAD Indicator This indicator shows that the object was created or changed in a CAD system and the data was transferred through CAD interface.

D System OR CAD interface automatically checks/uncheck

the box.

DG indicator profile It is the key that uniquely identifies various dangerous goods.

O Enter or select DG indicator from the drop down menu.

No link This field is used to specify whether any drawings/ documents in document management system are linked to this material.

O This , can be checked if any documents are assigned to this material.



SAP-MM Module



1.7. On “Create Material <Material Code>” screen: maintain information for “ Sales: sales org. 1” view of material as specified in the table below:

Fig–07

Field Name Description R/O/C/D User Action and Values X-distr.chain status

This field indicates whether the material may be used in individual functions in Sales and Distribution for all distribution chains. Distribution chains are combination of sales organization and distribution channel.

O Enter or select indicator from the drop down menu.

R Press ENTER or click onbutton


SAP-MM Module



1.8. On “Create Material <Material Code>“ screen: Maintain information for “Sales: sales org. 2” view of material as specified in the table below:

Fig–08

Field Name Description R/O/C/D User Action and Values R

Press ENTER or click onbutton


SAP-MM Module



1.9. On “Create Material <Material Code>” screen: Maintain information for “Sales: general/plant “ view of material as specified in the table below:

Fig–09

Field Name Description R/O/C/D User Action and Values Replacement Part

This field is an indicator that material can/must be a replacement part or not

O Enter or select Replacement part from the drop down menu.

Discount in kind

This field specifies in what areas the material qualifies for discount.

O Enter or select Discount from the drop down menu.

Availability check

This indicator is used to check the availability and generate requirement for planning

R Enter or select Availability check from the drop down menu.

Trans. grp This field is used for grouping of materials that share the same route and transportation requirements.

R Enter or select Transport group from the drop down menu.

LoadingGrp This field is used for grouping of materials that share the same loading requirements like time and equipment required for loading.

R Enter or select Loading group from the drop down menu.

Profit Center Key that uniquely identifies the profit center in the current controlling area.

R Enter or select Profit center from the drop down menu

R Press ENTER or click onbutton


SAP-MM Module



1.10. On “Create Material <Material Code>” screen: Maintain information for “Foreign trade export” view of material as specified in the table below:

Fig–10


Press ENTER or click onbutton


SAP-MM Module



1.11. On “Create Material <Material Code>“ screen: Maintain information for “MRP 1” view as specified in the table below:

Fig–11


MRP group MRP group contains all the materials from the point of view of MRP for assigning special control parameters for the total planning run. These control parameters include, for example, the strategy group, the consumption mode, and the planning horizon

O Enter or select MRP group from drop down menu. If this field has not been maintained, the system uses the material type instead of the MRP group

MRP type It is the Key that defines whether and how the material is planned. MRP type controls the MRP procedure (MRP or reorder point) to be used for planning a material. It contains additional control parameters, for example, for using the forecast for the materials planning, for firming procurement proposals etc.

R Enter or select MRP type from the drop down menu.

SAP-MM Module



Field Name Description R/O/C/D User Action and Values Reorder point If the stock falls below this

quantity, the system flags the material for requirements planning

C Enter Reorder point directly. It is a conditional field as it depends on the MRP type.

MRP Controller MRP Controller is the person responsible for a group of materials within MRP in a plant or company.

C Enter or select MRP Controller from the drop down menu.

Lot Size It is the key that system uses within materials planning to calculate the quantity to be procured or produced.

C Enter or select Lot Size from the drop down menu.

Minimum lot size Minimum procurement quantity

O Enter minimum Lot Size directly or left blank

Maximum lot size Maximum procurement quantity

O Enter maximum Lot Size directly or left blank

Maximum stock level

Maximum procurement level that can be maintained

O Enter maximum stock level directly or left blank

Fixed Lot size Quantity that will be ordered or produced in the event of a shortage.

O Enter Fixed Lot Size directly or left blank


Legend: R = Required, O = Optional, C = Conditional, D =Display

SAP-MM Module



1.12. On “Create Material <Material Code>” screen: Maintain information for “MRP 2” view of material as specified in the table below:

Fig–12


Procurement Type It is the key that is used to identify the way this material is procured.

D System would have automatically keyed in the value.

Quota arr. usage This field is used to identify how the total order quantity is calculated in the quota arrangement, and thus which source of supply is determined for the material at a particular point in time.

O Enter or select Quota arrangement from the drop down menu.

Plnd delivery time It is number of calendar days required by the vendor to deliver the material.

O Enter Planned delivery time in days directly.

SchedMargin Key It is the key that the system uses to determine the floats required for scheduling an order. Floats are maintained in workdays

O Enter or select Scheduling Margin key from the drop down menu.

GR processing time

It is the Goods Receipt processing time, number of workdays required after

R Enter Goods Receipt (GR) processing time in days

SAP-MM Module



Field Name Description R/O/C/D User Action and Values receiving the material for inspection and placement into storage.

Safety stock This field specifies the quantity whose purpose is to satisfy unexpectedly high demand in the coverage period. Having a safety stock reduces the risk of shortfalls.

O Enter safety stock value directly.

Service level (%) It is used to calculate safety stock; higher its value higher the value of safety stock calculated.

O Enter service level value directly.

Min. safety stock It is the quantity that defines the lower limit for safety stock. This value cannot be exceeded.

O Enter value for minimum safety stock directly.



SAP-MM Module




Fig–13


Period Indicator This is the key that specifies the period type in which the forecasts are to be maintained. For Example Month, weekly etc

O Enter or select Period Indicator from the drop down menu. Default ‘M’.

Availability check Availability checks procedure makes sure that there are enough components available for the planned/production orders in production planning and production control.

R Enter Availability check should be entered directly or select from the drop down menu



SAP-MM Module




Fig–14


Selection method It is the indicator for determining the selection of the alternative BOM when requirements are exploded in material requirements planning.

O Enter or select selection method from the drop down menu.

Indiviual/coll. It is the key used to identify whether individual or collective requirements (grouped together) are required.

O Enter or select dependent requirements indicator from the pull down menu.

Discontin. ind. It is the discontinuation indicator, which specifies the material as a part to be discontinued.

O Enter or select The discontinuation indicator from the pull down menu.

Eff.-out It is the date from which the stocks of the material are to be used up or planning the discontinuation of material for longer term.

O Enter or select effective out date from the pull down menu.

Follow-up matl It is the number of the material that the system uses in materials planning to replace the material to

O Enter follow-up material from the pull down menu.

SAP-MM Module



Field Name Description R/O/C/D User Action and Values be discontinued.

R Press [Enter] or click onbutton


1.15. On “Create Material <Material Code>” screen: Maintain information for “Work scheduling” view of material as specified in the table below:

Fig–15


Production unit Unit relating to the production quantity

O Enter or select Production from the drop down menu. It is used in case the production unit is different from base of unit.

Production scheduler It is the Scheduler responsible for a material in production activity control.

O Enter or select Production scheduler from the drop down menu

Issue stor. loc It is the location where the material is stored.

O Enter or select Storage location from the drop down menu

Insp. Stock If the checked material will be subject to quality inspection

O Select if the quality inspection is required

Critical part If checked then material will be treated

O Select the material i iti l

SAP-MM Module



Field Name Description R/O/C/D User Action and Values as critical part is critical.



1.16 On “Create Material <Material Code>“ screen: Maintain information for “Plant data/stor.1” view of material as specified in the table below:

Fig–16

Field Name Description R/O/C/ D User Action and Values

Unit of issue Unit of Issue is the Unit in which the material is issued from the warehouse

O Enter or select Unit of issue from the drop down menu. It is used in case the unit of issue is differs from base of unit.

Storage bin This key Identifies the storage bin within a storage location where the material is stored.

O Enter Storage Bin or leave blank.

Picking area This area from which the material are collected. It group together storage bins

O Enter or select Picking area from the drop down menu.

Storage condition

Indicates what storage conditions are required for the material.

O Enter or select Storage condition from the drop down menu.

Period ind. for The period indicator specifies O Enter or select Period indicator

SAP-MM Module



Field Name Description R/O/C/ D User Action and Values SLED the unit of measurement for

a period of time. from the drop down menu. Default ‘D’



1.17 On “Create Material <Material Code>” screen: Maintain information for “Plant data/stor.2” view of material as specified in the table below:

Fig–17

Field Name Description R/O/C/ D User Action and Values

No entry is required to be maintained



SAP-MM Module



1.18 On “Create <Material Code>” screen: Maintain information for “Accounting 1” view of material as specified in the table below:

Fig–18


Total stock It is the total quantity of valuated inventory of a material with the same valuation criteria

D System enters the value automatically.

Division This field defines the division, which is a way of grouping materials to determine the sales areas and the business areas for a material. This helps people in a division to specialize in a particular area.

O The division Id can be entered or selected from the drop down menu.

Valuation class Through valuation class Material is assigned to a group of G/L accounts.

R Enter or select Valuation class from the drop down menu the material

Price determ. Specifies how the material price determination should proceed.

R System automatically enters the value based on the price control. But Price determination can be entered or selected from the drop down menu.

Standard price Constant price at which a material is valuated without taking goods

C Standard price should be entered if the price control is S

Foreign currency,obtained afterconverting the localcurrency

SAP-MM Module



Field Name Description R/O/C/D User Action and Values movements and invoices into account.

Per. unit price It is the Moving price of the material per unit

O Enter Per unit price

Price unit Number of unit(s) to which the price refers.

C Enter price unit. Default is 1.

Price control Indicator determining the procedure used for material valuation.

D The Price control is entered by System automatically (V for Mov.avg.price S for Standard price)



1.19 On “Create Material <Material Code>” screen: Maintain information “Accounting 2” view of material as specified in the table below:

Fig–19


Tax price 1 It is the price at which the material is valuated for tax purposes.

O Enter ‘Valuation price based on tax law’

Commercial price 1 It is the price at which the material is valuated for commercial purposes.

O Enter ‘Valuation price based on commercial law’

Devaluation ind. The devaluation indicator O Enter ‘devaluation indicator’

SAP-MM Module



Field Name Description R/O/C/D User Action and Values determines the percentage by which the value of a material is reduced based on the number of years it is used.

R Press [ENTER] or click onbutton


1.20 On “Create Material <Material Code>“ screen: Maintain information for “Costing 1” view of material as specified in the table below:

Fig–20


No costing This Indicator specifies whether a cost estimate or a procurement alternative can be created for a material.

O If no cost estimate for material need to be created

With quantity structure

This key determines whether the material is costed in costing with or without a quantity structure.

R If material need to be costed with quantity structure else don not select the check box

Material origin Material origin (If this R If Material origin.

SAP-MM Module



Field Name Description R/O/C/D User Action and Values indicator is set, the material number will be written to the cost element itemization in the Controlling module.)

Overhead group

Key that group’s together material to which the same overhead is applied.

O Enter or select Overhead cost from the drop down menu

Costing lot size Lot size of the costed object (such as a material or sales order) used in the product cost estimate.

C Enter Costing lot size. Value entered It should be greater then price unit.

Press [Enter] or click on button


1.21 On “Create Material <Material Code>” screen: no information required to maintain on “Costing 2” View.

Fig–21


Planned price Price from a marked standard cost estimate that is created once at the beginning of the fiscal year or new season

O Planned price is entered or left blank

SAP-MM Module




Press [Enter] or click on button Legend: R = Required, O = Optional, C = Conditional, D = Display

1.22 On the last screen a Warning message appeared “You are about to exit. Do you want to save your data for this material first” and waiting for confirmation.

Fig–22


R Press YES Legend: R = Required, O = Optional, C = Conditional, D = Display

SAP-MM Module



1.23 Save the transaction. The Message appeared “Material <Number> created” at bottom left hand side of the screen.

Fig–23


Note down the material number for this material. Material Master has been created.

Press or icon exit the transaction and go back to “SAP Easy Access” screen.

Legend: R = Required, O = Optional, C = Conditional, D = Display.

Material Number

SAP-MM Module



2 Change Material Master HFIN-Finished goods

2.1. Access transaction by Via Menu Logistics Materials Management Material Master Material

Change Immediately Via Transaction Code MM02

Fig–24

Key T-Code, MM02

SAP-MM Module



2.2. On “Change Material – Initial Screen”, Enter information in the fields as specified in the table below:

Fig–25


Material Material Number to which you want change

R Enter or select Material Number from the drop down menu

Change number Number used to uniquely identify a change master record.

O Enter Change number or select from the drop down menu.

Press [Enter] or click onbutton


SAP-MM Module



2.3. On the pop up window Select view(s) – Select the box in which you want to change the data:

Fig–26


Select View(s ) (View selection Box)




all screens, click on button R

Click on button Or press [Enter] Legend: R = Required, O = Optional, C = Conditional, D = Display

SAP-MM Module



2.4. On pop-up window “Organizational Levels”, enter the organizational level to which the material belongs:

Fig–27


Plant It is the key used to identify the Plant for which the material is to be changed


Valuation Type It is a key that uniquely identifies stocks of a material that are subject to split valuation

O Enter or select Valuation form the drop down menu



SAP-MM Module



2.5. The selected screen will be displayed change data whatever you want to change. Here “Accounting 1” view is shown for example (“Change Material <Material Number>”). For field description refer 1.18

Fig–28




2.6. After changing the data [Enter] or should be clicked on. A confirmation box for save

will be displayed press [Yes] to save the document or press to save the document. System will confirm the save by giving the message “Material <material Number> changed.” in the status bar.

2.7. Press Or icon to exit the transaction and go back to “SAP Easy Access” screen.

SAP-MM Module



3 Display Material Master HFIN-Finished goods

3.1. Access transaction by Via Menu Logistics Materials Management Material Master Material

Display Display Current Via Transaction Code MM03

Fig–29

Key T-Code, MM03

SAP-MM Module



3.2. On “Display Material – Initial Screen”, Enter information in the fields as specified in the table below:

Fig–30


Material Material Number for which you want display the data

R Enter Material Number

Press [Enter] or click on button


SAP-MM Module



3.3. On “Display Material – Initial Screen”, Enter information in the fields as specified in the table below:

Fig–31


Select View(s) (View selection Box)




all screens, click on button R

Click on button Or press[Enter] Legend: R = Required, O = Optional, C = Conditional, D = Display.

SAP-MM Module



3.4. On the Pop-up window “Organizational levels”, Enter organizational level the material belongs:

Fig–32


Plant It is the key used to identify the Plant for which the material is to be displayed.




SAP-MM Module



3.5. On “Display Material <material number>..”, all the data for “MRP 1” view is displayed.

Fig–33


Press Or icon to exit the transaction and go back to “SAP Easy Access” screen.


mmim1031 maintain material master for hfin-finished goods.pdf

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