mk council 23 march 2016

8/19/2019 MK Council 23 March 2016

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Legal and Democratic ServicesCivic Offices, 1 Saxon Gate East, Central Milton Keynes, MK9 3EJ

Tel: (01908) 691691 Fax: (01908) 252456 Hays DX 31406 Milton Keynes

Democratic Services

For more information about the meeting please contact Simon Heap on (01908)252567 or by e-mail [email protected]

COUNCIL CHAMBER, CIVIC OFFICES

CENTRAL MILTON KEYNES

Stephen Gerrard

Interim Service Director (Legal and Democratic Services)

WEDNESDAY 23 MARCH 20167.30 PM

SUMMONS TO THE MEETING of the

MILTON KEYNES COUNCIL

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mailto:[email protected]






Health and Safety

Please take a few moments to familiarise yourself with the nearest available fire exit,indicated by the fire evacuation signs. In the event of an alarm sounding during themeeting you must evacuate the building immediately and follow all instructionsprovided by the fire evacuation officer who will identify him/herself should the alarmsound. You will be assisted to the nearest designated assembly point until it is safe

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Please ensure that your mobile phone is switched to silent or is switched offcompletely during the meeting.

Agenda

Agendas and reports for the majority of the Council’s public meetings can beaccessed via the Internet at: http://milton-keynes.cmis.uk.com/milton-keynes/ Wi Fiaccess is available in the Council’s meeting rooms.

Users of Windows 7 and above can simply click the link to any documents you wish

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Recording of Meetings

The proceedings at this meeting may be recorded for the purpose of preparing theminutes of the meeting.

In accordance with the Openness of Local Government Bodies Regulations 2014,you can film, photograph, record or use social media at any Council meetings thatare open to the public. If you are reporting the proceedings, please respect othermembers of the public at the meeting who do not want to be filmed. You should also

not conduct the reporting so that it disrupts the good order and conduct of themeeting. While you do not need permission, you can contact the Council’s staff inadvance of the meeting to discuss facilities for reporting the proceedings and acontact is included on the front of the agenda, or you can liaise with staff at themeeting.

Guidance from the Department for Communities and local government can beviewed at the following link:

https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/343182/140812_Openness_Guide.pdf

Comments, Complaints and ComplimentsMilton Keynes Council welcomes comments, complaints and compliments frommembers of the public in order to make its services as efficient and effective aspossible. We would appreciate any suggestions regarding the usefulness of thepaperwork for this meeting, or the conduct of the meeting you have attended.Please e-mail your comments to [email protected]

If you require a response please leave contact details, ideally including an e-mailaddress. A formal complaints / compliments form is available online athttp://www.milton-keynes.gov.uk/complaints/

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http://www.milton-keynes.gov.uk/complaints/









AGENDA

Item No:

1. Procedure

(a) Apologies

(b) Minutes

To approve, and the Mayor to sign as a correct record, the Minutes of themeetings of the Council held on 17 February 2016 (Item 1) (Pages 12 to40)

(c) Disclosure of Interests

Councillors to declare any disclosable pecuniary interests, or personalinterests (including other pecuniary interests), they may have in thebusiness to be transacted, and officers to disclose any interests they mayhave in any contract to be considered.

(d) Announcements

(i) To receive any announcements.

(ii) To receive a presentation from the Chief Fire Officer.

2. Public Involvement

(a) Deputations and Petitions

No deputations have been submitted for consideration at this meeting.

Any petitions received will be reported at the meeting.

(b) Questions from Members of the Public

To receive questions and provide answers to questions from members ofthe public.

3. Business Remaining from Last Meeting

None

4. Reports from Cabinet and Committees

(a) Cabinet – 11 January 2016

Shared Services Partnership (LGSS and Milton Keynes) (Minute 131refers)

“That, based on the outline business case and the terms of the partnershiparrangement the Council be recommended to agree:

(a) that Milton Keynes Council join the LGSS Shared ServicePartnership from 1 April 2016;

(b) to appoint three Councillors to represent the Council on the JointCommittee, and delegate to the Committee responsibility forsetting the LGSS Budget (within the amounts delegated byindividual councils); agreeing the service plan; monitoring

performance and quality of service delivery and making decisionson expenditure and commercial arrangements; and

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(c) that the appointments to the Joint Committee be reviewed as partof the Council’s annual process for appointments to outsideorganisations.”

The Cabinet also requested that the Scrutiny Management Committeereview the proposal to inform the Council’s decision in March 2016. The

Scrutiny Management Committee considered the proposal on 27 January2016.

A report which addresses the Cabinet’s recommendation, including theissues raised by both the Scrutiny Management Committee and the AuditCommittee, is attached at Item 4(a) (Pages 41 to 112).

(b) Children and Young People Committee – 10 February 2016

Children and Young People Committee – Terms of Reference

“That the Council be recommended to adopt the revised Terms ofReference for the Children and Young People Committee (Item 4(b)(Pages 113 to 114).”

(c) Joint Negotiating Committee (Employer’s Side) – 22 February 2016

Pay Policy Statement 2016/17

“That the Pay Policy Statement 2016/17 be agreed and be recommendedfor adoption by full Council at its meeting on 23 March 2016.”

A copy of the report considered by the Committee is attached at Item 4(c)

(Pages 115 to 122).(d) Cabinet – 14 March 2016

Great Linford Neighbourhood Plan North and Great LinfordNeighbourhood Plan South

“That the Council be recommended to ‘make’ the Great LinfordNeighbourhood Plan North and the Great Linford Neighbourhood PlanSouth pursuant to the provisions of Section 38(A)(4) of the Planning andCompulsory Purchase Act 2004.”

A copy of the report considered by the Cabinet is attached at Item 4(d)(Pages 123 to 128).

(e) Constitution Commission – 2 March 2016

(i) Council Procedure Rule 15

“That the Council be recommended to amend Council ProcedureRule 15 as follows [changes in bold type and strikethrough]:

‘15.4 No resolution will be rescinded, no action will be deferred,and no matter referred back, where it has already been actedupon, if the rescission or deferment would disadvantage a

third party who has become entitled to a right as a result ofthe resolution, which includes decisions of the Licensing

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and Regulatory Committees and their sub-committeeswhere a licence or permission has been awarded and theapplicant notified of the decision.’

‘15.4 When a Member intends to submit a motion to rescind adecision, notice must be given to the Monitoring Officerwithin 24 hours of the decision being published of theMember’s intention to submit a rescinding motion, in order toprevent the decision being implemented. The actual motionmust be signed by at least five Members, and be submittedwithin five working days of the decision being takenpublished.’”

In accordance with Council Procedure Rule 21.2 once moved andseconded, this recommendation must stand adjourned withoutdiscussion to the next ordinary meeting of the Council.

(ii) Substitutions of Cabinet members to Quasi-Judicial Committees- Council Procedure Rule 23.1

“That the Council be recommended to amend Council ProcedureRule 23.1, as follows: [changes in bold type and strikethrough]

‘The Monitoring Officer, or his / her authorised representative at ameeting of a body, is authorised to agree substitutions for Membersof bodies submitted in writing by appropriate Group Leaders, DeputyGroup Leaders, the Chair or Group Spokesperson of the bodyconcerned before the scheduled start time of the meeting at whichthe substitution is to apply. Substitutions may only be made in

accordance with the total number of seats allocated to each politicalgroup and the agreed balance of seats between the political groupson the body, and appointed substitutes to the Audit Committee must not be members of the Cabinet, except, where a Cabinetmember is appointed to a committee they may be substituted byanother Cabinet Member.

No member of the Cabinet may be substituted to an overview andscrutiny committee.’”

In accordance with Council Procedure Rule 21.2 once moved andseconded, this recommendation must stand adjourned without

discussion to the next ordinary meeting of the Council.

(iii) Schedule of Council Meetings - Council Procedure Rule 1

“That the Council be recommended to adopt the revisions to CouncilProcedure Rule 1 as set out as at Item 4(e)[i]) (Pages 129 to 130).

In accordance with Council Procedure Rule 21.2 once moved andseconded, this recommendation must stand adjourned withoutdiscussion to the next ordinary meeting of the Council.

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(iii) Executive Scrutiny Committee

To receive a report, which will be presented by the Chair of theCommittees (Item 4[f][iii]) (Pages 150 to 151).

An annual report in respect of the Audit Committee will be presented to the

June meeting of that Committee.

5. Councillors’ Matters

(a) Councillor s’ Questions

Councillors to ask questions of the Leader, a Cabinet Member, the Chairof any Committee, or the Leader of a Political Group on the Council.

(b) Notices of Motions:

(i) European Union Referendum

Councillor Dransfield – 2 February 2016"That leaving the EU will be good for Milton Keynes"

(ii) European Union Referendum

Councillor Crooks – 18 February 2016

“That this Council, mindful of the economic, social and culturalvalue to the United Kingdom and Milton Keynes of membership ofthe European Union, places on record its support for continuedmembership.”

(iii) Future Working Programme

Councillor Bald – 4 March 2016

“That this Council:

(a) notes the proposals contained within the Future WorkingProgramme to spend £6.5m on the refurbishment of the CivicOffices;

(b) further notes the concerns expressed by both oppositiongroups in the recent budget debate regarding the futuredifficulties in funding the Capital Programme with thepotential to put the school building programme and other

major infrastructure requirements in serious doubt;

(c) believes that with so many other pressing demands on theservices delivered by this Council, it is time to re-examine ourown internal priorities; and

(d) therefore requests the Cabinet revisit the Future WorkingProgramme with the utmost urgency to explore alternativeways of delivering long term savings around our own Councilproperties, but without investing the huge levels of capitalfunding that are so desperately required on other capitalprojects and public services.”

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(iv) Tackling Tax Avoidance

Councillor Brackenbury – 9 March 2016

“That this Council:

1. notes the recent publicity and public interest in multinationalcompanies accused of avoiding corporation tax via divertingprofits from UK trade to countries with more favourable taxregimes;

2. regrets how taxation regulation has failed to keep pace withglobalisation and online business in particular;

3. notes the estimates that such tax avoidance costs the UK upto £30bn per year, and the negative effect on small andmedium-sized companies who pay more tax proportionately;

4. further notes that:

(a) the UK Government has taken steps to tackle the issueof tax avoidance and evasion by issuing ProcurementPolicy Note 03/14 (PPN 03/14), which applies to allCentral Government contracts worth more than £5mand requires companies bidding for contracts todisclose any information submitted to HMRCsubsequently found to be incorrect (failed taxavoidance) and to disclose information aboutconvictions or challenges of their tax affairs by a foreigntax authority – not just by HMRC in the UK;

(b) Councils are able to ask these questions, and to usethe answers as part of the procurement process indetermining the winning bidder;

5. believes that bidders for Council contracts should be asked toaccount for their past tax record, using the standards in PPN03/14, rather than the lower standards in the recentregulations;

6. asks the Cabinet to amend procurement procedures to requireall companies bidding for service contracts worth more than£200k and for works contracts worth more than £3m to self-certify that they are fully tax-compliant in line with CentralGovernment practice using the standards in PPN 03/14; and

7. ask the Cabinet to consider whether the thresholds above arethe most appropriate for Milton Keynes, and to publicise thispolicy and report on its implementation annually.”

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(v) Reinstatement of Housing and Communities Select Committee

Councillor C Williams – 10 March 2016

“That this Council, mindful of the housing crisis and the increase inhomelessness within the Borough of Milton Keynes, agrees to

reinstate the Housing and Communities Select Committee at itsBusiness Annual General Meeting in May 2016.”

(vi) Impact of Conservative Government Housing ‘Reforms’


“1. That this Council notes the recent Local Government Association (LGA) report on the cumulative impact of theConservative Government’s housing ‘reforms’ on councils andcommunities.

2. That this Council notes with distress, although withoutsurprise, that the following data has emerged from thosecouncils who participated in the compiling of the report:

(a) 78% stated that there would be a significant increase inhomelessness;

(b) 90% responded that the number of Council homes woulddecrease;

(c) 74% noted that Council homes sold under ‘Right to Buy’would not be replaced;

(d) 82% replied saying that there would be major reductionin the resources available for repair and maintenance oftheir existing stock; and

(e) 80% commented that there would be in increase indemand for temporary accommodation.

3. That this Council notes that the 2013 Strategic HousingMarket Assessment predicted that Milton Keynes would needmore than 500 additional homes available for social rent andalso notes with dismay, therefore the Conservative

Governments policy shift away from funding social rentedhousing towards less affordable types of housing.

4. That this Council, therefore, mindful of the housing crisis andthe increase in homelessness in the Borough of MiltonKeynes, calls upon the Chief Executive to write to our twoMembers of Parliament to demand that the ConservativeGovernment reverses their disastrous housing ‘reforms’ andamends the third stage of their Housing Bill to change thecurrent legislation to enable Councils to help those familiesand individuals in housing need and, in particular, to increaseGovernment funding for the social rented sector.

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5. That this Council therefore:

(a) notes the efforts of Milton Keynes charities and voluntarygroups to alleviate homelessness;

(b) thanks and commends all such organisations for their

commitment; and(c) agrees to continue to support and to work in co-operation

with all such organisations in finding innovative ways ofdealing with our housing and homelessness crisis.”

(vii) Right to Buy


“1. That this Council notes the recent report from theCommunities and Local Government Select Committee (CLGSelect Committee) which states ‘the Right to Buy policy has

played a major role in the loss of social rented stock’ and therefore supports the view that ‘Right to Buy’ hasexacerbated the continuing reduction of Milton KeynesCouncil’s housing stock.

2. That this Council also notes that, in Milton Keynes, thenumber of applications made under ‘Right to Buy’ more thandoubled between the years 2010 and 2015.

3. That this Council further notes, with alarm and regret that, inMilton Keynes, an estimated 1,100 flats sold under ‘Right toBuy’ are now in the hands of lease holders / private landlordswho reside at a different postal address. Furthermore, thisCouncil deplores the fact that up to 40% of houses sold underRight to Buy are also now in the hands of private landlords

4. That this Council, therefore, declares its opposition to ‘Right toBuy’ and instructs the Chief Executive to write to our twoMembers of Parliament demanding their support for ourcontinuing resistance to this insidious policy.”

6. Scheme of Councillors Allowances’ 2016/17

To consider Item 6 (Pages 152 to 168)

7. Returning Officer’s Fees

To consider Item 7 (Pages 169 to 172)

8. Appointment of RegenerationMK Committee

Further to Minute CL90(3) of the Council’s meeting on 13 January 2016, todetermine the number of Members and Membership to form the RegenerationMKCommittee.

Should the Council wish to determine that the Committee need not comply withthe Local Government and Housing Act 1989 and Local Government

(Committees and Political Groups) Regulations 1990 (political balance) it wouldbe necessary for the Council to agree with no votes against.

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The Council is also recommended to appoint all Members of the Council, with theexception of Cabinet members (unless they are substituting for another Cabinetmember), as substitutes to the Committee.

9. Ward Based Budgets - 1 April 2014 to 31 March 2016

All Councillors have a budget of £1,000 to spend on Ward based issues, givingthem the ability to make contributions to projects carried out in their localcommunities by local organisations.

For the period 1 April 2015 to 31 March 2016 (the deadline for applicationshaving closed at the end of February 2016), applications totalling £53,156 havebeen approved. Details of the applications are attached at Item 9 (Pages 173 to 178).

Contact Officer: June Allen (Councillor and Electoral Services Manager) -MK254844

Background Papers: Applications

10. Appointments of Service Director (Public Realm)

The Council is asked to note that Tom Blackburne-Maze has been appointed tothe post of Service Director (Public Realm) and will take up the post in early May.

11. Quarterly Report on Special Urgency Decisions

In accordance with Access to Information Procedure Rule 17.4, to note that theProvisions for Special Urgency, as set out in Access to Information ProcedureRule 16, was not used during the period 1 January 2016 to 29 February 2016

Access to Information Procedure Rule 16 provides for key decisions to be takenwithin the usual 5 day notice period, subject to the agreement of the Chair/Vice-Chairs of the Scrutiny Management Committee.

Contact Officer: Simon Heap (Committee Services and Scrutiny Manager) – 01908 252567

Background Papers: None

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17 February 2016

ITEM 1

Minutes of the MILTON KEYNES COUNCIL held on WEDNESDAY 17 FEBUARY2016 at 7.30 pm

Present: Councillor McLean (Mayor)Councillors Alexander, Bald, Baume, Betteley, Bint, Brackenbury,Bradburn, Bramall, Brunning, Buckley, M Burke, Cannon, Clancy,Clifton, Coventry, Crooks, Dransfield, Eastman, Exon, Ferrans,Ganatra, Geaney, A Geary, P Geary, E Gifford, R Gifford, Gowans,Green, D Hopkins, V Hopkins, Hosking, Khan, Legg, Lewis, Long,Marland, D McCall, I McCall, McPake, Middleton, Miles, Morla,Morris, Nolan, O’Neill, Patey-Smith, Small, Walker, Wallis, Webb,White, C Williams and Wilson

Alderwoman Saunders

Apologies: Councillors McDonald, McKenzie and P Williams and AldermenBartlett, Beeley, Bristow, E Henderson and Howell and AlderwomenI Henderson, Irons and Lloyd

Also Present: circa 100 members of the public

CL96 MINUTES

RESOLVED -

That the Minutes of the meetings of the Council held on 13 January2016 be approved and signed by the Mayor as a correct record.

CL97 ANNOUNCEMENTS(a) Councillor McKenzie

The Mayor announced the recent death of CouncillorMcKenzie’s wife Maureen and that funeral would be held onFriday 19 February 2016 at Crownhill Crematorium.

The Mayor also indicated that he would be sending a letterexpressing the Council’s condolences to Councillor McKenzieand his family.

(b) Alderman James Dewick

The Mayor, also announced the death of Alderman JimDewick who died in January at the age of 89.

The Mayor informed the Council that Alderman Dewick was aCouncillor for over 20 years and was the last Chairman of theWolverton Urban District Council, before it changed to MiltonKeynes Council. He was also a long term Governor of manylocal schools.

The Mayor indicated that the Deputy Mayor attended thefuneral to represent the Council and he had sent a letter ofcondolence to Alderman Dewick’s family.

The Council stood in silence as a mark of respect.

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17 February 2016

CL98 DEPUTATION AND PETITIONS

(a) The Council received a deputation, the object of which was tohighlight the serious impact on trade in Milton Keynes Marketfollowing a recent increase in car parking charges in a nearbyparking area.

The Council noted that the objects of the deputation would bereferred to the next meeting of the Cabinet for consideration.

(b) The Council received a petition in respect of the appealagainst the planning permission for development at ChurchFarm.

The Council noted that the petition would be referred to thenext meeting of the Cabinet for consideration.

CL99 PUBLIC QUESTIONS

(a) Question from Mr M Allsopp to Councillor Marland (Leader ofthe Council)

Mr Allsopp, referring to the period in excess of 14 monthssince the street lamp outside number 25 Willey Court, GalleyHill was first reported as out of order, asked CouncillorMarland to arrange for the repair to be completed immediatelyand not leave the people that live in Willey Court in the darkany longer.

Councillor Marland referred the question to Councillor Legg

(Cabinet member for Public Realm) who indicated that, thedelay had largely been as a result of an issue between theCouncil and the electricity supplier, however, he understoodthat the work would be completed during the week ending 21February 2016. Councillor Legg undertook to provide a moredetailed response in writing.

Mr Allsopp, as a supplementary question, asked why the newstreet lamp posts being installed had no identifying numbersand the stumps of the old lamps were not being removed.

Councillor Legg indicated that the stumps of the old lamp

posts should be removed once the new posts were installedand connected. Councillor Legg undertook to raise the issuewith officer colleagues with a view to the work beingcompleted.

(b) Question from Mr P Griffiths to Councillor Marland (Leader ofthe Council)

Mr Griffiths, recognising the income brought into MiltonKeynes by the Rugby World Cup, asked Councillor Marlandhow much the World Cup had cost Milton Keynes Council,particularly bearing in mind that the Council’s budgetmonitoring was reporting an overspend of £0.194m againstbudget.

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17 February 2016

Councillor Marland indicated that the three matches hosted atStadiumMK had attracted more than 87,000 spectators andhad brought in a considerable amount of income both to thecountry and Milton Keynes. The cost to the Council had been£721,000, with income of £40,000. The overspend of

£194,000 was as a result of fewer tickets being sold for theFan Zone than anticipated, but the Cabinet had agreed tounderwrite the cost and had established an EventContingency Fund to cover any potential shortfall in income.Therefore, technically there was actually an underspend onthe Rugby World Cup Operations Budget.

Mr Griffiths, suggesting that the over spend on the RugbyWorld Cup event and the reported overspend on theCyclocross event in 2014 called into question the Council'sability to manage larger scale vanity events within the

allocated budget, which was of concern, particularly bearing inmind the plans for events to mark MK50 and a possible bid forEuropean Capital of Culture, asked Councillor Marland as asupplementary question, what reassurances could be given toCouncil Tax payers that such overspends would not occuragain in the future.

Councillor Marland indicated that that there were nocomparisons to be made between the Rugby World Cup andthe Cyclocross event, as circumstances were very different.Councillor Marland also challenged the suggestion that such

large scale events were vanity events and stressed that theyplayed an important part in raising the profile of Milton Keynesboth nationally and internationally.

Councillor Marland suggested that lessons had been learnt asa result of the Council’s involvement with the Rugby WorldCup and in future when the Council was underwriting similarevents, it was important to fully understand the risks and toseek more certainty on the organiser’s income projections.

Councillor Marland also referred to the work of the localorganisers who had done a fantastic job in using the Rugby

World Cup to promote Milton Keynes.(c) Question from Mr K Geaney to Councillor Legg (Cabinet

member for Public Realm)

Mr Geaney, in connection with the proposed trials of analternative system for the collection of recyclable domesticmaterials, asked Councillor Legg if the following implicationshad been considered:

- the replacement cost of lost, damaged or destroyedreusable bags;

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17 February 2016

- the amount of recycling that would be contaminated orbecome non-recyclable due to weather damage andneed to go to landfill, or to the new waste disposal plant,;

- the limited capacity of the new bags, the equivalent of

one and half sacks per household, and the potential thatrecycling will be put in black sacks;

- how elderly and less able people would move theseweighted bags when full.

Councillor Legg indicated that the issues raised were largelyoperational and it was intended that the trials would identifythe potential problems.

Councillor Legg also referred to the Task and Finish Group tobe established by the Scrutiny Management Committee whichwould review the outcomes of the trials.

(d) Question from Ms J Richards to Councillor Clifton (Cabinetmember for Economic Growth and Inward Investment)

Ms Richards, referring to the budget proposal to reduce the24/25 bus service, asked Councillor Clifton to make it clearthat he understood the importance of this service, particularlyfor the local users, many of whom were elderly, and theimplications the service reductions would have, and as aresult would review the proposal.

Councillor Clifton indicated that the Cabinet did take theimplications on service users very seriously and the Councilwould be discussing the issue later in the meeting.

(e) Question from Ms G Bariah to Councillor E Gifford (Cabinetmember for Community Services)

Ms Bariah, referring to the proposal in the budget to charge£25 per session for use of open space, asked CouncillorGifford to reconsider the proposal as some community groupswould not be able to afford the charge.

Councillor Gifford indicated that the Council would bediscussing the issue later in the meeting.

(f) Question from Mr J Orr to Councillor Clifton (Cabinet memberfor Economic Growth and Inward Investment)

Mr Orr, referring to the recent changes to the parking tariffsaround market square which had seen them quadruple from50p to £2 an hour and the impact on Central Milton KeynesMarket, asked Councillor Clifton what analysis was donebefore the decision was made.

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17 February 2016

Councillor Clifton indicated that officer colleagues hadundertaken a detailed analysis in coming forward with the trialchanges to car parking arrangements to try and address thedemand for employee parking. The full impact of the trialwould be assessed later in the year, however, there were lots

of free or low cost parking spaces available in the vicinity ofthe Market.

Mr Orr as a supplementary question, asked Councillor Cliftonif he would reconsider the decision in the light of thedetrimental consequences of the decision.

Councillor Clifton indicated that in assessing the outcome ofthe trial arrangements he would be willing to listen to theconcerns of the Market Traders.

(g) Question from Mr A Francis to Councillor Bald (Leader of the

Conservative Group)

Mr Francis, referring to the criticism by both the PrimeMinister's mother and aunt of the cuts to services being madeby Oxfordshire County Council because of reductions inGovernment Grant, asked Councillor Bald if she would join thePrime Minister's mother in condemning the Government’s cutsand apologise on behalf of her Group to the residents ofMilton Keynes for the hardship that the ConservativeGovernment was inflicting on residents of Milton Keynes byreducing the Council’s Grant by more than £10m.

Councillor Bald indicated that Mr Francis might want to checkhis sources of information and not believe everything he readsin the Daily Mail. Councillor Bald suggested that sensiblepeople should listen to their mothers and aunts, as the PrimeMinister had clearly done, as extra resources had been madeavailable to county councils.

Councillor Bald clarified that the reduction to the Council’s Revenue Support Grant was £7.5m not £10m and it was amatter for the Administration to address the impact onvulnerable people. However, if the overspend in the current

year had been corrected there would potentially have beenmore money available for services for vulnerable people.

Mr Francis, suggesting that Councillor Bald had not answeredhis question, asked Councillor Bald, as a supplementaryquestion, to confirm that her Group supported the cuts beingimposed by the Government and the resulting cuts beingproposed to the Council’s Budget.

Mr Francis also explained that be believed that the figure of£10m he had quoted with regard to a reduction inGovernment Grant had come from the Leader of the Council,

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17 February 2016

Councillor Bald indicated that she would be moving a numberof changes to the Budget that would address the reductionsbeing proposed by the Administration. Councillor Bald addedthat what was needed was sound financial management ofthe Council’s Budget.

CL100 COUNCIL TAX AND BUSINESS RATE BASELINE 2016/17(FUNDING CONTRIBUTION TO PARISH AND TOWN COUNCILS)

The Council noted that the recommendation from the Cabinet’smeeting on 9 November 2015 (Minute C86 refers) had beensuperseded by the recommendation from the Cabinet’s meeting on8 February 2016 in connection with the Budget 2016/17.

CL101 NHS SERVICE PLANNING

Councillor Bramall moved the following recommendation from themeeting of the Health and Adult Social Care Committee held on

5 January 2016, which was seconded by Councillor I McCall:“That the Council as a whole be encouraged to develop betterworking relationships with both the Milton Keynes ClinicalCommissioning Group and the NHS England Area Team so that allparties benefit from mutual co-operation and a meaningful andpositive exchange of data and other information across the range ofservices.”

On being put to the vote the recommendation was declared carriedunanimously.

RESOLVED –

That the Council as a whole be encouraged to develop betterworking relationships with both the Milton Keynes ClinicalCommissioning Group and the NHS England Area Team so that allparties benefit from mutual co-operation and a meaningful andpositive exchange of data and other information across the range ofservices.

CL102 PROCEDURAL MOTION / ANNOUNCEMENT

The Mayor moved the following Procedural Motion in respect of theforthcoming debate on the budget, which was seconded by theDeputy Mayor:

“That, in accordance with Council Procedure Rule 21.1, CouncilProcedure Rule13.6(e) [Ownership of motion to pass with asuccessful amendment] be suspended in respect of Item 4(c)(ii)[Budget Report 2016/17].”

On being put to the vote the procedural motion was declared carriedby acclamation.

RESOLVED -

That, in accordance with Council Procedure Rule 21.1, CouncilProcedure Rule13.6(e) [Ownership of motion to pass with a

successful amendment] be suspended in respect of Item 4(c)(ii)[Budget Report 2016/17].

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17 February 2016

The Mayor announced, that in accordance with Council ProcedureRule 13.4, he would allow the speech from the Leader of the Councilto exceed the limit of 4 minutes, and then allow each of the Leadersof the Opposition Groups to speak for a similar time.

CL103 BUDGET REPORT 2016/17

Councillor Marland moved the following recommendations from themeetings of the Cabinet held on 8 February 2016, which wereseconded by Councillor Middleton:

“1. That the Revenue Budget 2016/17 and Capital Programmefor 2016/17 to 2020/21 to be approved.

2. That the Council Tax at Band D of £1,206.05, for the MiltonKeynes element of the Council Tax, be approved, this beingan increase of 3.95%, consisting of a 1.95% generalincrease plus a further 2% precept specifically related to

Adult Social Care.

3. That it be noted that, at its meeting on 9 November 2015, theCabinet approved a Tax Base of 80,360.69 equivalent BandD properties for the year 2016/17 in accordance with Section31B of the Local Government Finance Act 1992.

4. That the Council Tax requirement for the Council’s ownpurposes for 2016/17 (excluding Parish Precepts) is£96.919m, be noted.

5. That the following amounts be calculated for the year

2016/17 in accordance with Sections 31 to 36 of the LocalGovernment Finance Act 1992 [the “Act”] (note these will beconfirmed once all precepts have been received):

(a) £576.574m Being the aggregate of the amountswhich the Council estimates for theitems set out in Section 31A(2) of the Act taking into account all preceptsissued to it by parish and town councils.

(b) £473.839m Being the aggregate of the amountswhich the Council estimates for the

items set out in Section 31A(3).(c) £102.735m As its Council Tax requirement for the

year, being the amount by which theaggregate at (a) above exceeds theaggregate at (b) above, calculated bythe Council, in accordance with Section31A(4).

(d) £1,278.43 As the basic amount of its Council Taxfor the year (including Parish Precepts),being the amount at (c) above, divided

by the Council Tax Base agreed on 9November 2015.

(18)



17 February 2016

(e) £5,816,467 Being the aggregate amount of allspecial items (Parish Precepts) referredto in Section 34(1) of the Act.

(f) £1,206.05 Being the amount at (d) less the resultgiven by dividing the amount at (e)above by the Council Tax Base agreedon 9 November 2015, as the basicamount of Council Tax for the year forMilton Keynes Council, excluding Parishand Major Precepting Authorities.

6. That the following amounts be calculated for Milton KeynesCouncil Tax:

VALUATION BANDS

A

£

B

£

C

£

D

£

E

£

F

£

G

£

H

£MKC With 1.95%

Increase788.57 919.99 1,051.42 1,182.85 1,445.71 1,708.56 1,971.42 2,365.70

ASC Levy Further2% Increase

15.47 18.04 20.62 23.20 28.36 33.51 38.67 46.40

MKC Total 804.04 938.03 1,072.04 1,206.05 1,474.07 1,742.07 2,010.09 2,412.10

* Small changes due to rounding on the ASC levy.

7. That the amounts given by multiplying the amount at (f) bythe number which, in the proportion set out in Section 5(1) ofthe Act, is applicable to all dwellings listed in each particular

valuation band divided by the number which in thatproportion is applicable to dwellings listed in Valuation BandD, calculated by the Council, in accordance with Section36(1) of the Act.

8. That for the year 2016/17, Police and Crime Commissionerfor Thames Valley, in accordance with Section 40 of theLocal Government Act 1992, has stated the followingprecepts to the Council for each of the categories ofdwellings:

VALUATION BANDS

A£

B£

C£

D£

E£

F£

G£

H£

111.31 129.86 148.41 166.96 204.06 241.16 278.27 333.92

9. That for the year 2016/17, Buckinghamshire and MiltonKeynes Fire Authority, in accordance with Section 40 of theLocal Government Act 1992, has stated the followingprecepts to the Council for each of the categories ofdwellings:

(19)



17 February 2016

VALUATION BANDS

A£

B£

C£

D£

E£

F£

G£

H£

39.80 46.43 53.07 59.70 72.97 86.23 99.50 119.40

10. That as a result of the above, the amounts of Council Tax

shown in Annexes A and B be set in accordance withSections 30 and 36 of the Local Government Act 1992, foreach of the categories of dwelling shown in the Schedule.

11. That the Treasury Management Strategy for 2016/17 to2020/21 and the Treasury Policy Statement, including theMinimum Revenue Provision Policy be approved.

12. That the prudential indicators for Capital Expenditure and theCapital Financing Requirement, the Authorised Limit andOperational Boundary for External Debt, the AffordabilityPrudential Indicators and the Treasury Management

Prudential Indicators for the years 2016/17 to 2019/20, beapproved.

13. That the Authorised Limit for external debt of £743m for2016/17 to be the statutory limit determined under section3(1) of the Local Government Act 2003 be approved.

14. That the resource allocation for the 2016/17 Tariffprogramme be approved.

15. That the equalities impact assessment for the budget beconsidered (at paragraphs 15.6 - 15.10 of the report) andused to inform the Council’s decision in respect of the

Budget 2016/17.16. That in line with the requirements of the Local Government

Act 2003, it be noted that the Corporate Director Resourcesis of the view that this Budget is robust and the forecastreserves are adequate (at paragraphs 4.11 to 4.13 of thereport).

17. That the fees and charges for 2016/17 (including those feesand charges which are exceptions to the Income andCollection Policy) be approved.

18. That officer colleagues be delegated flexibility in the setting

of fees and charges for commercial services, as set out inparagraph 4.19 of the report.

19. That the estimated position for Dedicated Schools Grant for2016/17 be noted.

20. That a funding contribution for 2016/17 to parish and towncouncils of £530,000 be adopted, as consistent with the

Budget.

21. That the charge for residents on housing benefits as part ofthe alternative approach to delivering saving proposal S24(reducing the cost of sheltered housing), as reflected in the

Schedule of Fees and Charges be amended to a per weekand not per month basis, as indicated in the Budget.”

(20)



17 February 2016

Councillor Brackenbury, Chair of the Budget Scrutiny Committeepresented the Committee’s report on the Budget 2016/16.

Councillor Bald moved the following amendment, which wasseconded by Councillor A Geary and on which a recorded vote wasrequested:

“That the following words be added to the end of recommendation 1from the Cabinet meeting on 8 February 2016:

“, subject to:

Pink Sacks and Green Waste

The Council noting and accepting that the following saving proposalsamount to significant changes to the Council’s waste strategy, andas such should go through the proper process to propose and agreechanges to the waste strategy before being included in the Council’s

budget, agrees to:(a) the removal of savings proposal S111 (the introduction of

charges for garden waste), pending a full review of theCouncil’s waste strategy via a Scrutiny Task and FinishGroup set up specifically for this purpose, withrecommendations from this review identifying savings forinclusion in next year’s budget proposal and this amendmentto the Budget being funded by the following alternativeproposals:

Item 2016/17 Proposal

S126

Savingsfrom re-tenderingfood andgardenwastetreatment

£0.115m

The contract for disposal offood and garden waste hasbeen retendered during late2015, tenders have beenreturned and evaluated andrecommendations will be madeto award a new contract at PCCin March 2016. The charges inthe new contract are lower andwill, therefore see a reductionin overall cost of this amount.

S127Increaserecyclingrates

£0.090m

Waste composition datademonstrates that 75% of foodwaste currently ends up inblack bags. There also remainsroom for improvement in otherrecyclates e.g. shampoo bottlesand yoghurt pots etc. Aconcerted and targetedcampaign to improve theseareas of recycling is predictedto increase income by thisamount.

(21)



17 February 2016

S49

Furtherreductionin debtcosts/additional assetincome,reflectingthe assettransferbetweenthe HRAand GF(anincreaseto S49)

£0.095mRecently finalised the last set ofassets being transferred

(b) the removal of the Resource allocation of £1.070m for FoodWaste Bins, to be funded from the Weekly Collection grantfrom the Capital Programme; and

(c) one-off funding of £0.400m being provided to continue withpink sacks provision during 2016/17, pendingrecommendations from the waste strategy review aboutrecycling containers (S92), to be funded from the £0.350mavailable one-off funding in the draft 2016/17 Budget and anadditional £0.05m from a reduction to OP24, following areview of the potential pay costs in 2016/17.

Reduction in Bus Subsidies

(a) the Council noting the considerable hardship to residents inLittle Brickhill, some of whom have no other means oftransport except by bus, that would result from thediscontinuation of the route taken by the X31 via LittleBrickhill and agreeing to bus route X31 (Luton-Dunstable-Bletchley-CMK), remaining unchanged, so reducing thesaving identified at S120 by £25k, with this being funded bynew budget proposals as follows:

S49

Furtherreductionin debt

costs/additionalassetincome,reflectingthe assettransferbetweenthe HRAand GF(anincreaseto S49)

£0.05mRecently finalised the lastset of assets beingtransferred

(22)



17 February 2016

S128

Utilitytrenchreinstatementadditional

income(Coring)anincreaseto S89

£0.02m

Early sampling of utilitiestrench reinstatements hasdemonstrated a higher thananticipated failure ratetherefore the level of fineincome that MKC is able tolevy can be reliablypredicted to increase by thisamount.

(b) the Council’s concern being noted that residents, who relyon the 24/25 bus running from and from Central MiltonKeynes through Shenley Church End, Shenley Lodge andShenley Brook End to the Westcroft District Centre, will seeservices cut as a result of this budget, leaving some

residents stranded and unable to get their shopping or tovisit friends and agreeing that this proposal is withdrawnfrom Saving Proposal S120, with this amendment beingfunded by a reduction in the one-off pressure OP21 MKFutures 2050 Programme in line with the revised expectedcost of the delivery.

Car Parking

(a) the Council noting and accepting that there is a seriousshortage of affordable parking in the right places in Central

Milton Keynes, especially in the business district, and thatthe current Administration has failed to address this shortageadequately in 2015/16 despite promises made during the2015/16 budget debate at Council;

(b) the Council noting the Cabinet’s decision in January torephrase to 2016/17 the £9m allocated to parking from the2015/16 Capital Budget;

(c) the Council noting that the resource allocation for thisscheme is included in the Capital Programme financedthrough prudential borrowing, with the costs of borrowing

being funded from a combination of additional income fromparking and the Base Budget (as proposed in the 2016/17Budget);

(d) officer colleagues being required to develop a proposal bySeptember 2016, for a Multi-storey car park in the centre ofMilton Keynes, or the business district.

Countess Way

(a) the Council noting the difficulties experienced by residentsliving beside and using Countess Way in Broughton;

(23)



17 February 2016

(b) Council being grateful for the measures introduced to reducespeeding on Countess Way, while noting that they havecreated further problems by cars swerving around speedbumps and lorries breaking, then accelerating, to navigatespeed bumps causing noise and disturbance to the residents

alongside the road;

(c) the Council further noting that policy has now changed as aresult of the experiences on Countess Way, and agrees thatit owes it to residents of Countess Way to do whatever isfeasible to improve things for them;

(d) a sum of £60k being included for a feasibility study, togetherwith an allocation of £240k for a scheme of Highwaysimprovement works at Countess Way, funded subject to animprovement in the outturn position compared to the forecastoutturn as at January 2016.”

The voting was as follows:

FOR: Councillors Bald, Bint, Bramall, Brunning,Buckley, Clancy, Dransfield, Ganatra, Geaney, A Geary, P Geary, Green, D Hopkins, V Hopkins,Hosking, McLean, Morla, Morris, Patey-Smith,Small and Walker (21)

AGAINST: Councillors Alexander, Baume, Betteley,Brackenbury, Bradburn, M Burke, Cannon,Clifton, Coventry, Crooks, Eastman, Exon,

Ferrans, E Gifford, R Gifford, Gowans, Khan,Legg, Lewis, Long, Marland, D McCall, I McCall,McPake, Middleton, Miles, Nolan, O’Neill, Wallis,Webb, White, C Williams and Wilson (33)

ABSTENTIONS: (0)

The amendment was declared lost.

Councillor A Geary moved the following amendment, which wasseconded by Councillor Green, on which a recorded vote wasrequested:

“That the following words be added to the end of recommendation 1from the Cabinet meeting on 8 February 2016:

‘, subject to:

the removal of proposed application fees of £25 for Events on PublicOpen Space (on p59/p60 in the budget papers) for parish,community, and not-for profit applications.’”

(24)



17 February 2016

The voting was as follows:

FOR: Councillors Bald, Bint, Bramall, Brunning,Buckley, Clancy, Dransfield, Ganatra, Geaney, A Geary, P Geary, Green, D Hopkins, V Hopkins,Hosking, McLean, Morla, Morris, Patey-Smith,Small and Walker (21)

AGAINST: Councillors Alexander, Baume, Betteley,Brackenbury, M Burke, Cannon, Clifton, Coventry,Crooks, Eastman, Ferrans, E Gifford, R Gifford,Gowans, Khan, Legg, Lewis, Long, Marland, DMcCall, I McCall, McPake, Middleton, Miles,Nolan, O’Neill, Wallis, Webb, White, C Williamsand Wilson (31)

ABSTENTIONS: Councillors Bradburn and Exon (2)

The amendment was declared lost.

Councillor Hosking moved the following amendment, which wasseconded by Councillor P Geary, which was accepted by the moverof the motion:

“1. That the following words be added to the end ofrecommendation 1 from the Cabinet meeting on 8 February2016:

‘, subject to the description of the "external service deliveryimpact" being changed to:

“Bring services for older people with dementia and/orphysically frail onto 2 sites. These should be focussedaround 2 hubs a northern and a southern hub with thenorthern hub being based at the Kitchener Centre Olney.”’

2. That the following additional recommendation be added:

‘That this Council actively engage with Olney Town Counciland other local groups to protect and develop a service forolder people with dementia and/or physically frail for thebenefit of all.’”

Councillor Brackenbury moved the following amendment, which wasseconded by Councillor D McCall, which was accepted by the moverof the motion:

“1. That the following additional clause be added as the firstclause of the recommendation from the Cabinet meeting on 8February 2016:

‘That the Council affirms the following strategic principlesguiding its budget decision-making process:

That the Council should prioritise the vulnerable and

avoid targeting savings proposals at those least ableto bear them.

(25)



17 February 2016

That the hard-earned improvement in recycling ratesin Milton Keynes should not be put at risk.

That significant policy changes should be madeoutside of the budget process so that full reviews andconsultation can be carried out.

That proposals affecting local areas should be open topublic consultation and challenge before fundingreductions are agreed.’

2. That the following additional clause be added as the secondclause of the recommendation from the Cabinet meeting on 8February 2016, with all existing clauses being renumbered:

‘That the Council therefore agrees the following changes tothe Revenue Budget 2016/17 as recommended by Cabinetare needed in order to make it acceptable:

No new charges for residents of council shelteredaccommodation;

Green waste collections to remain free of charge;

Pink sacks to be kept until the Waste Strategy Taskand Finish Group has reported, all evidence frompilots has been gathered and a fully informed decisioncan be made;

The whole of the 24/25 bus service shall be retained;

No administration fees for parishes, charities, not forprofit groups and community groups putting on eventsin public open space;

No removal of play areas or other public assetswithout costed plans, consultation and accountabledecision making;

A new fund to repaint faded white lines at road junctions.’

3. That the following clause be added to the end of clause 3(previously clause 1):

“subject to the following changes:

(a) Pressure OP36 (transition fund for Sheltered HousingOfficers) to be increased by £139k to £232k, to ensurecharges for residents of sheltered accommodation willremain as they are currently. This will allow for theLiving Independently review to develop a new modelfor sheltered accommodation and the support service.This will be funded by a £50k reduction in the one-offpressure OP21 MK Futures 2050 Programme in line

with the revised expected cost of delivery and areduction of £89k to OP32 maximising housing supply

(26)



17 February 2016

and reducing housing demand; this will require theinvestment to address these issues to be delivered bya reduced level of extra staff resource than originallyproposed in OP32 or within existing staff resource. Ifthe outturn position improves from the position

reported to January Cabinet, the reduction to one-offpressure OP32 will be reinstated. This is the secondpriority for any available funding.

(b) The removal of savings proposal S111; theintroduction of charges for garden waste. Thisamendment will be funded the following alternativeproposals:


S126


£0.115m

The contract for disposalof food and garden waste

has been retenderedduring late 2015, tendershave been returned andevaluated andrecommendations will bemade to award a newcontract at PCC in March2016. The charges in thenew contract are lowerand will, therefore see areduction in overall cost ofthis amount.

127Increaserecyclingrates

£0.090m

Waste composition datademonstrates that 75% offood waste currently endsup in black bags. Therealso remains room forimprovement in otherrecyclates e.g. shampoobottles and yoghurt potsetc. A concerted andtargeted campaign toimprove these areas of

recycling is predicted toincrease income by thisamount.

(27)



17 February 2016

S49

Furtherreductionin debtcosts/additional assetincome,reflectingthe assettransferbetweenthe HRAand GF(anincreaseto S49)


(c) The removal of Resource allocation of £1.070m for FoodWaste Bins, which was to be funded from the WeeklyCollection grant from the Capital Programme.

(d) One-off funding of £0.400m being provided to allow for adelay to changes to recycling containers (S92). This willallow for a potential second phase of pilots, full evaluationof the results of ongoing pilots, and scrutiny by the WasteStrategy Task and Finish group before committing todetails of any replacement scheme.

This change will be funded from the £0.350m availableone-off funding in the published 2016/17 Budget and an

additional £0.05m from a reduction to OP24, following areview of the potential pay costs in 2016/17.

(e) The reduction of saving S120 by £24k to ensure bus route24/25 remains unchanged. This is to be funded by newbudget proposals as follows:

S49

Furtherreductionin debtcosts/additional

assetincome,reflectingthe assettransferbetweenthe HRAand GF(anincreaseto S49)

£0.04mRecently finalised the last setof assets being transferred

(28)



17 February 2016

S128

Utilitytrenchreinstatementadditionalincome(Coring)anincreaseto S89

£0.020m

Early sampling of utilitiestrench reinstatements hasdemonstrated a higher thananticipated failure ratetherefore the level of fineincome that MKC is able tolevy can be reliably predictedto increase by this amount.

(f) The removal of proposed application fees of £25 for

Events on Public Open Space (on p59/p60 in the budget

papers) for parish, community, and not-for profit

applications.

(g) An additional £120k of one-off funding being provided to

delay the proposed savings from removal of play areas(S78) and redundant public assets (S103) to allow for aset of criteria for removal to be agreed, and a process ofpublic consultation and accountable decision-making to beimplemented, in advance of any assets being removed.This amendment is to be funded by:

Deleting the one-off pressure OP26 InwardInvestment Fund, which will remove the seedfunding to promote and encourage inwardinvestment and

Reducing one-off pressure OP37 Public Healthfunding by £100k, this will require Public Healthtransformation to be delivered within existing staffresourcing and no reduction is to be made todelivery of front line Public Health services.

If the outturn position improves from the position reportedto January Cabinet, these one-off pressures will bereinstated in the Budget, with the OP26 Inward Investmentbeing the third priority and OP37 Public Health fundingbeing the fourth priority.

(h) An additional one-off fund of £100k to deliver a targetedprogramme of white line repainting at road junctionsacross the Borough. This to be funded by:

Reducing one-off pressure OP14 Resources forMK50 by £75k, this may reduce the capacity toleverage investment from partners for MK50celebration events, and;

A further reduction of £25k to OP32 maximisinghousing supply and reducing housing demand, thiswill require the investment to address these issues

(29)



17 February 2016

to be delivered by a reduced level of extra staffresource than originally proposed in OP32 or withinexisting staff resource.

If the outturn position improves from the position reported

to January Cabinet, these one-off pressures will bereinstated in the Budget, with the OP14 Resources forMK50 being the first priority and OP32 Maximisinghousing supply and reducing housing demand being thesecond priority.”

4. That the following additional clause be added to the end of theCabinet’s r ecommendation: ‘Recognising that future Budgetproposals will be subject to annual Budget decisions of theCouncil, that the medium term financial savings proposals, as setout in Annex D, are amended to:

(a) Confirm the deletion of saving S72 (Wider Use funding) toremove constraints on the promised review of Wider Usefunding in 2016/17.

(b) Delete the £100k saving in both 2017/18 and 2018/19for removing play areas (S78).’”

During consideration of this motion and amendments the Councilheard from 9 members of public.

The voting on the substantive motion was as follows:

FOR: Councillors Baume, Betteley, M Burke, Clifton,

Coventry, E Gifford, R Gifford, Gowans, Khan,Legg, Lewis, Long, Marland, Middleton, Miles,Nolan, O’Neill, Wallis, Webb, White, C Williamsand Wilson (22)

AGAINST: Councillors Bald, Bint, Bramall, Brunning,Buckley, Clancy, Dransfield, Ganatra, Geaney, A Geary, P Geary, Green, D Hopkins, V Hopkins,Hosking, McLean, Morla, Morris, Patey-Smith,Small and Walker (21)

ABSTENTIONS: Councillors Alexander, Brackenbury, Bradburn,Cannon, Crooks, Eastman, Exon, Ferrans,D McCall, I McCall, McPake, (11)

The recommendation and motion were declared carried.

RESOLVED –

1. That the Council affirms the following strategic principles guidingits budget decision-making process:

That the Council should prioritise the vulnerable and avoidtargeting savings proposals at those least able to bear

them.That the hard-earned improvement in recycling rates in

(30)



17 February 2016

Milton Keynes should not be put at risk.

That significant policy changes should be made outside ofthe budget process so that full reviews and consultationcan be carried out.

That proposals affecting local areas should be open topublic consultation and challenge before fundingreductions are agreed.

2. That the Council therefore agrees the following changes tothe Revenue Budget 2016/17 as recommended by Cabinetare needed in order to make it acceptable:

No new charges for residents of Council shelteredaccommodation;

Green waste collections to remain free of charge;

Pink sacks to be kept until the Waste Strategy Taskand Finish Group has reported, all evidence frompilots has been gathered and a fully informed decisioncan be made;

The whole of the 24/25 bus service shall be retained;

No administration fees for parishes, charities, not forprofit groups and community groups putting on eventsin public open space;

No removal of play areas or other public assets

without costed plans, consultation and accountabledecision making;

A new fund to repaint faded white lines at road junctions.

3. That the Revenue Budget 2016/17 and Capital Programmefor 2016/17 to 2020/21 to be approved, subject to thefollowing changes:

(a) Pressure OP36 (transition fund for Sheltered HousingOfficers) being increased by £139k to £232k, to

ensure charges for residents of shelteredaccommodation will remain as they are currently. Thiswill allow for the Living Independently review todevelop a new model for sheltered accommodationand the support service. This will be funded by a £50kreduction in the one-off pressure OP21 MK Futures2050 Programme in line with the revised expectedcost of delivery and a reduction of £89k to OP32maximising housing supply and reducing housingdemand; this will require the investment to addressthese issues to be delivered by a reduced level ofextra staff resource than originally proposed in OP32

(31)



17 February 2016

or within existing staff resource. If the outturn positionimproves from the position reported to JanuaryCabinet, the reduction to one-off pressure OP32 willbe reinstated. This is the second priority for anyavailable funding.

(b) The removal of savings proposal S111; theintroduction of charges for garden waste, funded bythe following alternative proposals:


S126


£0.115m

The contract for disposalof food and garden wastehas been retenderedduring late 2015, tendershave been returned andevaluated and

recommendations will bemade to award a newcontract at PCC in March2016. The charges in thenew contract are lowerand will, therefore see areduction in overall cost ofthis amount.

127Increaserecyclingrates

£0.090m

Waste composition datademonstrates that 75% offood waste currently endsup in black bags. There

also remains room forimprovement in otherrecyclates e.g. shampoobottles and yoghurt potsetc. A concerted andtargeted campaign toimprove these areas ofrecycling is predicted toincrease income by thisamount.

S49

Further

reductionin debtcosts/additional assetincome,reflectingthe assettransferbetweenthe HRAand GF(an

increaseto S49)


(32)



17 February 2016

(i) The removal of Resource allocation of £1.070m for FoodWaste Bins, funded from the Weekly Collection grant fromthe Capital Programme.

(j) One-off funding of £0.400m being provided to allow for a

delay to changes to recycling containers (S92), to allow fora potential second phase of pilots; full evaluation of theresults of ongoing pilots; and scrutiny by the WasteStrategy Task and Finish Group before committing todetails of any replacement scheme.

This change being funded from the £0.350m availableone-off funding in the published 2016/17 Budget and anadditional £0.05m from a reduction to OP24, following areview of the potential pay costs in 2016/17.

(k) The reduction of saving S120 by £24k to ensure bus route

24/25 remains unchanged, this change being funded bynew budget proposals as follows:

S49

Furtherreductionin debtcosts/additionalassetincome,reflectingthe asset

transferbetweenthe HRAand GF(anincreaseto S49)

£0.004mRecently finalised the last setof assets being transferred

S128

Utilitytrenchreinstatementadditional

income(Coring)anincreaseto S89

£0.020m

Early sampling of utilitiestrench reinstatements hasdemonstrated a higher thananticipated failure rate

therefore the level of fineincome that MKC is able tolevy can be reliably predictedto increase by this amount.

(l) The removal of proposed application fees of £25 for

Events on Public Open Space (on p59/p60 in the budget

papers) for parish, community, and not-for profit

applications.

(33)



17 February 2016

(m) An additional £120k of one-off funding being provided todelay the proposed savings from removal of play areas(S78) and redundant public assets (S103) to allow for aset of criteria for removal to be agreed, and a process ofpublic consultation and accountable decision-making to be

implemented, in advance of any assets being removed.This amendment is to be funded by:

Deleting the one-off pressure OP26 InwardInvestment Fund, which will remove the seed fundingto promote and encourage inward investment and

Reducing one-off pressure OP37 Public Healthfunding by £100k, this will require Public Healthtransformation to be delivered within existing staffresourcing and no reduction is to be made to deliveryof front line Public Health services.

If the outturn position improves from the position reportedto January Cabinet, these one-off pressures will bereinstated in the Budget, with the OP26 Inward Investmentbeing the third priority and OP37 Public Health fundingbeing the fourth priority.

(n) An additional one-off fund of £100k to deliver a targetedprogramme of white line repainting at road junctionsacross the Borough, to be funded by:

Reducing one-off pressure OP14 Resources for

MK50 by £75k, this may reduce the capacity toleverage investment from partners for MK50celebration events, and;

A further reduction of £25k to OP32 maximisinghousing supply and reducing housing demand, thiswill require the investment to address these issues tobe delivered by a reduced level of extra staffresource than originally proposed in OP32 or withinexisting staff resource.

If the outturn position improves from the position reported

to January Cabinet, these one-off pressures will bereinstated in the Budget, with the OP14 Resources forMK50 being the first priority and OP32 Maximisinghousing supply and reducing housing demand being thesecond priority.

4. That in respect of Saving S25, the description of the "externalservice delivery impact" being changed to:

“Bring services for older people with dementia and/orphysically frail onto 2 sites. These should be focussedaround 2 hubs a northern and a southern hub with thenorthern hub being based at the Kitchener Centre Olney.”

(34)



17 February 2016

5. That this Council actively engage with Olney Town Counciland other local groups to protect and develop a service forolder people with dementia and/or physically frail for thebenefit of all.

6. That the Council Tax at Band D of £1,206.05, for the MiltonKeynes element of the Council Tax, be approved, this beingan increase of 3.95%, consisting of a 1.95% generalincrease plus a further 2% precept specifically related to Adult Social Care.

7. That it be noted that, at its meeting on 9 November 2015, theCabinet approved a Tax Base of 80,360.69 equivalent BandD properties for the year 2016/17 in accordance with Section31B of the Local Government Finance Act 1992.

8. That the Council Tax requirement for the Council’s ownpurposes for 2016/17 (excluding Parish Precepts) is£96.919m, be noted.

9. That the following amounts be calculated for the year2016/17 in accordance with Sections 31 to 36 of the LocalGovernment Finance Act 1992 [the “Act”] (note these will beconfirmed once all precepts have been received):

(a) £576.574m Being the aggregate of the amountswhich the Council estimates for theitems set out in Section 31A(2) of the Act taking into account all precepts

issued to it by parish and town councils.(b) £473.839m Being the aggregate of the amounts

which the Council estimates for theitems set out in Section 31A(3).

(c) £102.735m As its Council Tax requirement for theyear, being the amount by which theaggregate at (a) above exceeds theaggregate at (b) above, calculated bythe Council, in accordance with Section31A(4).

(d) £1,278.43 As the basic amount of its Council Taxfor the year (including Parish Precepts),being the amount at (c) above, dividedby the Council Tax Base agreed on 9November 2015.

(e) £5,816,467 Being the aggregate amount of allspecial items (Parish Precepts) referredto in Section 34(1) of the Act.

(f) £1,206.05 Being the amount at (d) less the resultgiven by dividing the amount at (e)

above by the Council Tax Base agreedon 9 November 2015, as the basic

(35)



17 February 2016

amount of Council Tax for the year forMilton Keynes Council, excluding Parishand Major Precepting Authorities.

10. That the following amounts be calculated for Milton Keynes

Council Tax:VALUATION BANDS

A£

B£

C£

D£

E£

F£

G£

H£

MKC With 1.95%Increase

788.57 919.99 1,051.42 1,182.85 1,445.71 1,708.56 1,971.42 2,365.70

ASC Levy Further2% Increase

15.47 18.04 20.62 23.20 28.36 33.51 38.67 46.40

MKC Total 804.04 938.03 1,072.04 1,206.05 1,474.07 1,742.07 2,010.09 2,412.10

* Small changes due to rounding on the ASC levy.

11. That the amounts given by multiplying the amount at (f) bythe number which, in the proportion set out in Section 5(1) ofthe Act, is applicable to all dwellings listed in each particularvaluation band divided by the number which in thatproportion is applicable to dwellings listed in Valuation BandD, calculated by the Council, in accordance with Section36(1) of the Act.

12. That for the year 2016/17, Police and Crime Commissionerfor Thames Valley, in accordance with Section 40 of theLocal Government Act 1992, has stated the following

precepts to the Council for each of the categories ofdwellings:

VALUATION BANDS

A£

B£

C£

D£

E£

F£

G£

H£

111.31 129.86 148.41 166.96 204.06 241.16 278.27 333.92

13. That for the year 2016/17, Buckinghamshire and Milton KeynesFire Authority, in accordance with Section 40 of the Local

Government Act 1992, has stated the following precepts to theCouncil for each of the categories of dwellings:

VALUATION BANDS

A£

B£

C£

D£

E£

F£

G£

H£

39.80 46.43 53.07 59.70 72.97 86.23 99.50 119.40

14. That as a result of the above, the amounts of Council Taxshown in Annexes A and B be set in accordance withSections 30 and 36 of the Local Government Act 1992, foreach of the categories of dwelling shown in the Schedule.

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17 February 2016

15. That the Treasury Management Strategy for 2016/17 to2020/21 and the Treasury Policy Statement, including theMinimum Revenue Provision Policy be approved.

16. That the prudential indicators for Capital Expenditure and theCapital Financing Requirement, the Authorised Limit andOperational Boundary for External Debt, the AffordabilityPrudential Indicators and the Treasury ManagementPrudential Indicators for the years 2016/17 to 2019/20, beapproved.

17. That the Authorised Limit for external debt of £743m for2016/17 to be the statutory limit determined under section3(1) of the Local Government Act 2003 be approved.

18. That the resource allocation for the 2016/17 Tariffprogramme be approved.

19. That the equalities impact assessment for the budget beconsidered (at paragraphs 15.6 - 15.10 of the report) andused to inform the Council’s decision in respect of theBudget 2016/17.

20. That in line with the requirements of the Local Government Act 2003, it be noted that the Corporate Director Resourcesis of the view that this Budget is robust and the forecastreserves are adequate (at paragraphs 4.11 to 4.13 of thereport).

21. That the fees and charges for 2016/17 (including those fees

and charges which are exceptions to the Income andCollection Policy) be approved.

22. That officer colleagues be delegated flexibility in the settingof fees and charges for commercial services, as set out inparagraph 4.19 of the report.

23. That the estimated position for Dedicated Schools Grant for2016/17 be noted.

24. That a funding contribution for 2016/17 to parish and towncouncils of £530,000 be adopted, as consistent with the

Budget.

25. That the charge for residents on housing benefits as part ofthe alternative approach to delivering saving proposal S24(reducing the cost of sheltered housing), as reflected in theSchedule of Fees and Charges be amended to a per weekand not per month basis, as indicated in the Budget.

26. That, recognising that future Budget proposals will be subject toannual Budget decisions of the Council, the medium termfinancial savings proposals, as set out in Annex D, are amendedto:

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17 February 2016

(a) Confirm the deletion of saving S72 (Wider Use funding) toremove constraints on the promised review of Wider Usefunding in 2016/17.

(b) Delete the £100k saving in both 2017/18 and 2018/19for removing play areas (S78).

THE MAYOR CLOSED THE MEETING AT 11:35

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ANNEX A

2016/17 BASIC AMOUNT OF COUNCIL TAX

NOTE: Basic Amount of Council Tax includes parish precepts but excludes Police and Fire Authority precepts

AREAS BAND A BAND B BAND C BAND D BAND E BAND F BAND G BAND H

£ £ £ £ £ £ £ £

ABBEY HILL 810.58 945.66 1,080.76 1,215.86 1,486.06 1,756.24 2,026.44 2,431.72

ASTWOOD and HARDMEAD 828.54 966.61 1,104.71 1,242.80 1,518.99 1,795.15 2,071.34 2,485.60

BLETCHLEY & FENNY STRATFORD 888.30 1,036.33 1,184.39 1,332.44 1,628.55 1,924.63 2,220.74 2,664.88

BOW BRICKHILL 843.73 984.33 1,124.96 1,265.58 1,546.83 1,828.06 2,109.31 2,531.16

BRADWELL 838.47 978.19 1,117.94 1,257.69 1,537.19 1,816.66 2,096.16 2,515.38

BROUGHTON and MILTON KEYNES VILLAGE 818.03 954.35 1,090.69 1,227.03 1,499.71 1,772.37 2,045.06 2,454.06

CALVERTON 804.04 938.03 1,072.04 1,206.05 1,474.07 1,742.07 2,010.09 2,412.10

CAMPBELL PARK 892.21 1,040.89 1,189.60 1,338.30 1,635.71 1,933.10 2,230.51 2,676.60

CASTLETHORPE 844.87 985.67 1,126.48 1,267.30 1,548.93 1,830.54 2,112.17 2,534.60

CENTRAL MILTON KEYNES 829.40 967.62 1,105.85 1,244.09 1,520.56 1,797.02 2,073.49 2,488.18

CHICHELEY 812.55 947.96 1,083.39 1,218.82 1,489.68 1,760.52 2,031.37 2,437.64

CLIFTON REYNES and NEWTON BLOSSOMVILLE 828.22 966.24 1,104.28 1,242.32 1,518.40 1,794.46 2,070.54 2,484.64

COLD BRAYFIELD 816.90 953.03 1,089.19 1,225.34 1,497.65 1,769.93 2,042.24 2,450.68

EMBERTON 843.06 983.55 1,124.07 1,264.58 1,545.61 1,826.61 2,107.64 2,529.16

FAIRFIELDS 804.04 938.03 1,072.04 1,206.05 1,474.07 1,742.07 2,010.09 2,412.10

GAYHURST 820.28 956.98 1,093.69 1,230.41 1,503.84 1,777.26 2,050.69 2,460.82GREAT LINFORD 841.97 982.28 1,122.61 1,262.94 1,543.60 1,824.24 2,104.91 2,525.88

HANSLOPE 847.19 988.37 1,129.57 1,270.77 1,553.17 1,835.55 2,117.96 2,541.54

HAVERSHAM/ LITTLE LINFORD 836.21 975.57 1,114.94 1,254.31 1,533.05 1,811.78 2,090.52 2,508.62

KENTS HILL, MONKSTON & BRINKLOW 833.25 972.10 1,110.98 1,249.86 1,527.62 1,805.35 2,083.11 2,499.72

LATHBURY 821.55 958.45 1,095.38 1,232.31 1,506.17 1,780.00 2,053.86 2,464.62

LAVENDON 837.01 976.50 1,116.00 1,255.51 1,534.52 1,813.51 2,092.52 2,511.02

LITTLE BRICKHILL 842.04 982.36 1,122.71 1,263.05 1,543.74 1,824.40 2,105.09 2,526.10

LOUGHTON & GREAT HOLM 825.43 962.98 1,100.56 1,238.13 1,513.28 1,788.41 2,063.56 2,476.26

MOULSOE 817.01 953.17 1,089.34 1,225.51 1,497.85 1,770.18 2,042.52 2,451.02

NEW BRADWELL 846.53 987.61 1,128.70 1,269.79 1,551.97 1,834.14 2,116.32 2,539.58

NEWPORT PAGNELL 851.34 993.21 1,135.11 1,277.00 1,560.79 1,844.55 2,128.34 2,554.00

NORTH CRAWLEY 829.34 967.55 1,105.77 1,244.00 1,520.45 1,796.89 2,073.34 2,488.00

OLNEY 851.23 993.09 1,134.96 1,276.84 1,560.59 1,844.32 2,128.07 2,553.68

OLD WOUGHTON 818.19 954.54 1,090.91 1,227.28 1,500.02 1,772.74 2,045.47 2,454.56

RAVENSTONE 846.89 988.02 1,129.17 1,270.32 1,552.62 1,834.90 2,117.21 2,540.64SHENLEY BROOK END 841.11 981.28 1,121.47 1,261.66 1,542.04 1,822.40 2,102.77 2,523.32

SHENLEY CHURCH END 840.71 980.81 1,120.93 1,261.05 1,541.29 1,821.51 2,101.76 2,522.10

SHERINGTON 856.94 999.75 1,142.57 1,285.40 1,571.05 1,856.69 2,142.34 2,570.80

SIMPSON 837.30 976.83 1,116.39 1,255.94 1,535.05 1,814.13 2,093.24 2,511.88

STANTONBURY 845.71 986.64 1,127.60 1,268.55 1,550.46 1,832.35 2,114.26 2,537.10

STOKE GOLDINGTON 833.64 972.56 1,111.51 1,250.45 1,528.34 1,806.20 2,084.09 2,500.90

STONY STRATFORD 848.86 990.32 1,131.80 1,273.28 1,556.24 1,839.18 2,122.14 2,546.56

TYRINGHAM & FILGRAVE 809.89 944.86 1 ,079.84 1 ,214.83 1 ,484.80 1,754.75 2,024.72 2,429.66

WALTON 849.84 991.46 1,133.11 1,274.75 1,558.04 1,841.30 2,124.59 2,549.50

WARRINGTON 804.04 938.03 1,072.04 1,206.05 1,474.07 1,742.07 2,010.09 2,412.10

WAVENDON 831.15 969.65 1,108.18 1,246.71 1,523.77 1,800.80 2,077.86 2,493.42

WEST BLETCHLEY 885.66 1,033.25 1,180.87 1,328.48 1,623.71 1,918.91 2,214.14 2,656.96

WESTON UNDERWOOD 856.19 998.87 1,141.57 1,284.27 1,569.67 1,855.05 2,140.46 2,568.54

WHITEHOUSE 804.04 938.03 1,072.04 1,206.05 1,474.07 1,742.07 2,010.09 2,412.10

WOBURN SANDS 859.15 1,002.32 1,145.52 1,288.71 1,575.10 1,861.47 2,147.86 2,577.42

WOLVERTON 872.19 1,017.53 1,162.90 1,308.27 1,599.01 1,889.72 2,180.46 2,616.54WOUGHTON 914.35 1,066.73 1,219.12 1,371.52 1,676.31 1,981.08 2,285.87 2,743.04

AVERAGE AMOUNT 852.28 994.34 1,136.38 1,278.43 1,562.52 1,846.63 2,130.71 2,556.86

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ANNEX B

2016/17 TOTAL AMOUNT OF COUNCIL TAX

NOTE: Amount of Council Tax includes Police, Fire Authority and parish precepts

AREAS BAND A BAND B BAND C BAND D BAND E BAND F BAND G BAND H

£ £ £ £ £ £ £ £

ABBEY HILL 961.69 1,121.95 1,282.24 1,442.52 1,763.09 2,083.63 2,404.21 2,885.04 ASTWOOD and HARDMEAD 979.65 1,142.90 1,306.19 1,469.46 1,796.02 2,122.54 2,449.11 2,938.92

BLETCHLEY & FENNY STRATFORD 1,039.41 1,212.62 1,385.87 1,559.10 1,905.58 2,252.02 2,598.51 3,118.20

BOW BRICKHILL 994.84 1,160.62 1,326.44 1,492.24 1,823.86 2,155.45 2,487.08 2,984.48

BRADWELL 989.58 1,154.48 1,319.42 1,484.35 1,814.22 2,144.05 2,473.93 2,968.70

BROUGHTON and MILTON KEYNES VILLAGE 969.14 1,130.64 1,292.17 1,453.69 1,776.74 2,099.76 2,422.83 2,907.38

CALVERTON 955.15 1,114.32 1,273.52 1,432.71 1,751.10 2,069.46 2,387.86 2,865.42

CAMPBELL PARK 1,043.32 1,217.18 1,391.08 1,564.96 1,912.74 2,260.49 2,608.28 3,129.92

CASTLETHORPE 995.98 1,161.96 1,327.96 1,493.96 1,825.96 2,157.93 2,489.94 2,987.92

CENTRAL MILTON KEYNES 980.51 1,143.91 1,307.33 1,470.75 1,797.59 2,124.41 2,451.26 2,941.50

CHICHELEY 963.66 1,124.25 1,284.87 1,445.48 1,766.71 2,087.91 2,409.14 2,890.96

CLIFTON REYNES and NEWTON BLOSSOMVILLE 979.33 1,142.53 1,305.76 1,468.98 1,795.43 2,121.85 2,448.31 2,937.96

COLD BRAYFIELD 968.01 1,129.32 1,290.67 1,452.00 1,774.68 2,097.32 2,420.01 2,904.00

EMBERTON 994.17 1,159.84 1,325.55 1,491.24 1,822.64 2,154.00 2,485.41 2,982.48

FAIRFIELDS 955.15 1,114.32 1,273.52 1,432.71 1,751.10 2,069.46 2,387.86 2,865.42

GAYHURST 971.39 1,133.27 1,295.17 1,457.07 1,780.87 2,104.65 2,428.46 2,914.14GREAT LINFORD 993.08 1,158.57 1,324.09 1,489.60 1,820.63 2,151.63 2,482.68 2,979.20

HANSLOPE 998.30 1,164.66 1,331.05 1,497.43 1,830.20 2,162.94 2,495.73 2,994.86

HAVERSHAM/ LITTLE LINFORD 987.32 1,151.86 1,316.42 1,480.97 1,810.08 2,139.17 2,468.29 2,961.94

KENTS HILL, MONKSTON & BRINKLOW 984.36 1,148.39 1,312.46 1,476.52 1,804.65 2,132.74 2,460.88 2,953.04

LATHBURY 972.66 1,134.74 1,296.86 1,458.97 1,783.20 2,107.39 2,431.63 2,917.94

LAVENDON 988.12 1,152.79 1,317.48 1,482.17 1,811.55 2,140.90 2,470.29 2,964.34

LITTLE BRICKHILL 993.15 1,158.65 1,324.19 1,489.71 1,820.77 2,151.79 2,482.86 2,979.42

LOUGHTON & GREAT HOLM 976.54 1,139.27 1,302.04 1,464.79 1,790.31 2,115.80 2,441.33 2,929.58

MOULSOE 968.12 1,129.46 1,290.82 1,452.17 1,774.88 2,097.57 2,420.29 2,904.34

NEW BRADWELL 997.64 1,163.90 1,330.18 1,496.45 1,829.00 2,161.53 2,494.09 2,992.90

NEWPORT PAGNELL 1,002.45 1,169.50 1,336.59 1,503.66 1,837.82 2,171.94 2,506.11 3,007.32

NORTH CRAWLEY 980.45 1,143.84 1,307.25 1,470.66 1,797.48 2,124.28 2,451.11 2,941.32

OLNEY 1,002.34 1,169.38 1,336.44 1,503.50 1,837.62 2,171.71 2,505.84 3,007.00

OLD WOUGHTON 969.30 1,130.83 1,292.39 1,453.94 1,777.05 2,100.13 2,423.24 2,907.88

RAVENSTONE 998.00 1,164.31 1,330.65 1,496.98 1,829.65 2,162.29 2,494.98 2,993.96SHENLEY BROOK END 992.22 1,157.57 1,322.95 1,488.32 1,819.07 2,149.79 2,480.54 2,976.64

SHENLEY CHURCH END 991.82 1,157.10 1,322.41 1,487.71 1,818.32 2,148.90 2,479.53 2,975.42

SHERINGTON 1,008.05 1,176.04 1,344.05 1,512.06 1,848.08 2,184.08 2,520.11 3,024.12

SIMPSON 988.41 1,153.12 1,317.87 1,482.60 1,812.08 2,141.52 2,471.01 2,965.20

STANTONBURY 996.82 1,162.93 1,329.08 1,495.21 1,827.49 2,159.74 2,492.03 2,990.42

STOKE GOLDINGTON 984.75 1,148.85 1,312.99 1,477.11 1,805.37 2,133.59 2,461.86 2,954.22

STONY STRATFORD 999.97 1,166.61 1,333.28 1,499.94 1,833.27 2,166.57 2,499.91 2,999.88

TYRINGHAM & FILGRAVE 961.00 1,121.15 1,281.32 1,441.49 1,761.83 2,082.14 2,402.49 2,882.98

WALTON 1,000.95 1,167.75 1,334.59 1,501.41 1,835.07 2,168.69 2,502.36 3,002.82

WARRINGTON 955.15 1,114.32 1,273.52 1,432.71 1,751.10 2,069.46 2,387.86 2,865.42

WAVENDON 982.26 1,145.94 1,309.66 1,473.37 1,800.80 2,128.19 2,455.63 2,946.74

WEST BLETCHLEY 1,036.77 1,209.54 1,382.35 1,555.14 1,900.74 2,246.30 2,591.91 3,110.28

WESTON UNDERWOOD 1,007.30 1,175.16 1,343.05 1,510.93 1,846.70 2,182.44 2,518.23 3,021.86

WHITEHOUSE 955.15 1,114.32 1,273.52 1,432.71 1,751.10 2,069.46 2,387.86 2,865.42

WOBURN SANDS 1,010.26 1,178.61 1,347.00 1,515.37 1,852.13 2,188.86 2,525.63 3,030.74WOLVERTON 1,023.30 1,193.82 1,364.38 1,534.93 1,876.04 2,217.11 2,558.23 3,069.86

WOUGHTON 1,065.46 1,243.02 1,420.60 1,598.18 1,953.34 2,308.47 2,663.64 3,196.36

AVERAGE AMOUNT 1,003.39 1,170.63 1,337.86 1,505.09 1,839.55 2,174.02 2,508.48 3,010.18

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ITEM 4(a)


23 MARCH 2016

23 March 2016

SHARED SERVICES PARTNERSHIP (LGSS and MIILTON KEYNES)

Responsible Cabinet Member: Councillor Rob Middleton (Resources andCommercialisation)

Report Sponsor: Tim Hannam, Corporate Director Resources Tel: 01908 252756

Author and Contact: Nicole Jones, Service Director Finance and Resources Tel: 01908252079.

1.

2. RECOMMENDATIONS

1. Recommendations

1.1 That the proposal for the Council to join the LGSS arrangements be supported.

1.2 That the Council’s relevant employees be placed at the disposal of the othercouncils in the LGSS shared services, in accordance with Section 113 of the LocalGovernment Act 1972 and any successor legislation, for the purposes of theefficient and effective provision, to the Councils, of the LGSS shared services.

1.3 That the Chief Executive and the Corporate Director Resources, in consultation withthe three group leaders, be authorised to conclude the final agreement.

1.4 That the proposal for the Council’s Executive to delegate, subject to the constraints set out in paragraph 6.1, from time to time certain functions to the joint committeeknown as LGSS be noted.

Wards affected: All Wards

Executive Summary:

Milton Keynes Council has a significant financial challenge, as demand for servicesincreases while Government funding reduces. This means the Council will need to delivercashable savings of £42.6m over the period 2017/18 to 2019/20. The financial strategy toaddress this budget gap is based on three principles smarter, sustainable and different.

In January 2016, the Cabinet agreed to recommend to Council that Milton Keynes Council joins LGSS (an existing shared service between Cambridgeshire and NorthamptonshireCounty Councils) as a partner, based on the Outline Business Case (OBC) provided. Sincethis decision, the proposal has been subject to formal scrutiny by the Audit Committee andScrutiny Management Committee.

Joining LGSS as a partner will deliver £4.5m of financial savings over the period 2016 to2020, which will be shared with LGSS. In addition any benefits beyond the medium termfinancial plan requirements will be shared. As well as a clear financial benefit, the OBCsets out a number of non-financial benefits, such as resilience and flexibility, specialistroles, shared systems and support and sharing best practice, which further strengthens therationale for proceeding with this shared service.

This paper outlines the governance and decision making for the shared service and theDelegation and Joint Committee Agreement, which will enact the change.

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23 March 2016

1.5 That three councillors be appointed as members to the LGSS joint committee, oneof whom is to be a member of the executive, the other two reflecting the mainopposition parties, while the Council is no overall control.

2. Background

2.1 Milton Keynes Council has a significant financial challenge, as demand for servicesincreases while Government funding reduces. This means the Council will need todeliver cashable savings of £42.6m over the period 2017/18 to 2019/20. Thefinancial strategy to address this budget gap is based on three principles smarter,sustainable and different.

2.2 In October 2015, Cabinet gave approval to create an outline business case (OBC)based on the proposal that Milton Keynes Council would join LGSS (a public sectorshared services venture wholly owned by Cambridgeshire and Northamptonshirecounty councils) as a full Joint Committee partner. The resulting OBC, which wasconsidered by Cabinet on 11th January 2015, addresses all three principles of the

financial strategy, but is primarily a proposal to deliver services differently.

2.3 The Outline Business Case identified that joining LGSS as a partner will deliver£4.5m of financial savings over the period 2016 to 2021, which will be sharedbetween Milton Keynes Council and LGSS. In addition any benefits beyond themedium term financial plan requirements will be also shared. As well as a clearfinancial benefit, the OBC set out a number of non-financial benefits, such asresilience and flexibility, specialist roles, shared systems and support and sharingbest practice, which strengthens the rationale for proceeding with this sharedservice.

3. Introduction

3.1 In January 2016, the Cabinet recommended to Council that Milton Keynes Councilshould join LGSS as a full Joint Committee partner, based on an Outline BusinessCase1. This report explains the formal agreement required to enact this change(Delegation and Joint Committee Agreement); the impact on the Council’sConstitution; responses given to Councillors in the Audit Committee and ScrutinyManagement Committee review of the proposal and the proposed rotation of theJoint Committee Chair.

4. Scope

4.1 The table below sets out the services proposed to be included in the sharedservices arrangement with LGSS:

JanuaryCabinet Report

Scope of Services

HumanResources

HR policy, professional advice, payroll, managementinformation and reporting, support for JNC/E and corporatetraining. However, social care training and development is

1 This report and the Outline Business Case is available with 11

th January 2016 Cabinet papers (42)



23 March 2016

JanuaryCabinet Report

Scope of Services

excluded at this time.

Finance Professional finance services including advice and support(e.g. budget and capital development, financial management,and financial reporting), reporting, training, payment ofinvoices, key financial administration systems and processes,including invoice payments and financial assessments. MKCwill retain the S151 officer, and this role will retainaccountability for the delivery of finance services.

ICT Providing essential ICT infrastructure, hosting of servers, ICTsupport and advice and applications support and development.

Revenues and

Benefits

Council Tax, Business rates and Benefits administration.

Policies would still be determined by MKC.

Procurement Advice and support to enable procurements, contractmanagement advice, support and review, responsibility formaintaining the procurement process, including e-tenderingand contracts register. Procurements will continue to begoverned by MKC’s Contract Procedure Rules.

Insurance Advice on setting policy, ensuring cover is in place, claimshandling and proactively working with services to minimisefuture liabilities.

Internal Audit,RiskManagementand Fraud

Defining and delivering the audit plan, risk managementapproach and support, fraud, advice and support for managers.The responsibility for ensuring an adequate Internal Auditservice will remain with the S151 officer, and the Internal Auditfunction will continue to work with and report to the AuditCommittee.

DemocraticServices

CMIS, delivery of democratic support for the Council, excludingthe Monitoring Officer and elections.

5. The Delegation and Joint Committee Agreement

5.1 In order to join the Joint Committee as a partner the Council will need to sign andseal the Delegation and Joint Committee Agreement (attached at Annex A). Thisagreement is based on the current agreement between Northamptonshire CountyCouncil (NCC) and Cambridgeshire County Council (CCC).

5.2 The agreement sets out the main operating and governance arrangements for theJoint Committee and schedule 2 (Annex Ai) defines the delegations to the JointCommittee. It is important to understand the delegations in schedule 2 are for all

three partners, so reflects some of the differences in the constitutions and operatingarrangements of the councils.

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23 March 2016

5.3 The key difference is that MKC is not delegating its Chief Finance Officer (S151officer) or legal services (including the Monitoring Officer) to the Joint Committee.This means MKC delegations do not need to be as detailed as some of the NCCand CCC sections in the agreement. NCC and MKC also operate an executive andleader model, while CCC operates a committee system.

5.4 These differences mean that for some areas the delegation agreement needs to bedetailed, while for MKC the delegations and reservations can remain at a relativelyhigh level.

6. Changes to the Council Constitution

6.1 The majority of matters dealt with by LGSS are operational in nature. Theyimplement the decisions of the constituent authorities. The vast majority ofdecisions which would have come before the executive or council will continue tocome forward in exactly the same fashion. It is important to be clear what is outsidethe scope of LGSS. It cannot when, undertaking MKC work, deal with matters that

go beyond:

the Council’s Constitution, including:

o Access to Information Procedure Rules Article 14 (Key Decision);

o Overview and Scrutiny Procedure Rules (Call-in provisions);

o Executive Procedure Rules;

o Article 4 (the Policy Framework) and any other plans and strategiesapproved by Cabinet or Full Council;

o Procurement standing orders and Financial Regulations;

o the relevant officers code of conduct; and

o Contract Procedure Rules and all other relevant policies, procedures,protocols and provisions.

The Budget

6.2 The Council’s Constitution allows under sections 11.2 and 11.4, for powers to bedevolved to a Joint Committee. Schedule 2 of the Delegation and Joint Committee Agreement (Annex Ai) sets out the formal delegations being made to LGSS and thereserved matters. There is no further requirement to amend the Constitution toreflect the creation of the LGSS Joint Committee or the delegations required.

7. Scrutiny Process and Findings

7.1 Audit Committee reviewed the LGSS proposal at its meeting on 26 January 2016(Minute AC30 refers). The Committee expressed a number of concerns about thepotential for a detrimental impact on the internal audit service available to thisCouncil. Also if the Council’s Assistant Director (Audit and Risk Management) wasto manage the internal audit service for LGSS less of his time would be available tothe Council. The Committee’s resolution was to highlight these concerns to theScrutiny Management Committee and allow them to be fully considered as part of

its discussions on 27th

January 2016.

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23 March 2016

7.2 The Scrutiny Management Committee conducted a lengthy discussion on thedetails of the proposal to join LGSS. This included feedback on the overall proposaland potential benefits to MKC; discussion on the operation and management ofLGSS and a customer perspective on current delivery.

7.3 The discussion at Scrutiny Management Committee confirmed that LGSS is not aseparate entity, so although it is managed by a single Management Board and Joint

Committee, it operates within the accounts of the owning organisations. Thisoperation will extend to three councils with the inclusion of Milton Keynes. Anannual report and set of accounts is produced for LGSS as a whole, to allow theJoint Committee to consider the performance of LGSS as a whole.

7.4 The concerns of Audit Committee were also considered. Officer colleagueresponses reflected recent progress on recruiting vacant roles; the retention ofsenior management capacity in the short-term to allow processes and approachesto be developed, without risking delivery to MKC and confirming the leadership forthe Audit service will be with the Assistant Director (Audit and Risk) for MKC, withthe MKC Corporate Director, Resources as the Operational Board member. Thefocus will remain on the delivery of the MKC audit plan and there would continue tobe engagement with the Audit Committee and services across MKC in developingfuture Audit plans. In the longer term there would be opportunities to shareresources, but in the short-term the audit team in MKC would continue to focus onthe MKC audit plan.

7.5 The discussions also explained that the Chief Finance Officer (S151) role will not bedelegated to LGSS and will continue to be delivered by the Corporate Director,Resources. The Corporate Director, Resources will also have a role on the LGSSOperational Board to lead and shape services going forward, ensuring that thedirection and needs of MKC are taken into account (as set out in Annex B).

7.6 There was also a discussion about the potential for wider benefits from the LGSSpartnership through managed budgets, which are those areas managed by LGSSbut not formally part of the shared service. For example the cost of mobile phones,which would remain a Council cost, but joint procurement for current LGSS partnershad enabled a cost reduction from £1.2m to £0.12m. It is not possible to definethese benefits at the moment, but this is likely to be a substantial future benefit forthe Council.

7.7 It was also recognised that the LGSS partnership provides an opportunity for widerbenefits through additional trading. MKC joining LGSS will enhance the reputationof the shared service; provide critical mass and a greater regional presence. Theambition is both to increase small scale trading (for example individual schools) but

also to encourage other councils and public sector services to join the sharedservice.

7.8 The responses to the specific recommendations of the Scrutiny ManagementCommittee are as follows:

Recommendation from ScrutinyManagement Committee

Response

That the proposal to join LGSS bewelcomed and supported.

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Response

That the Council, before agreeing to joinLGSS, ensures that the Council hasequal membership of the joint scrutinycommittee alongside Cambridgeshireand Northamptonshire Councils.

Northamptonshire County Council hasinvited Milton Keynes Council to create aJoint Scrutiny Committee for LGSS. ThisCommittee will also have an invite tocouncillors from Cambridgeshire CountyCouncil, although Cambridgeshire doesnot formally have a scrutiny process, asit operates a committee system.

That the Council be recommended toagree to representation one the JointBoard on a 1:1:1 basis, with one

member being the Leader of the Council,or the relevant Cabinet member, whilethe Council remains no overall control.

This is reflected in the recommendationsto Council.

That officer colleagues be requested togive further consideration to the disputeresolution procedure, to ensure it is fit forpurpose for a partnership comprisingthree rather than two local authorities.

The internal dispute resolution andarbitration clauses of the Delegation andJoint Committee agreement have beenreviewed (along with the remainder ofthe document) to ensure the approach isappropriate. The process, as set out inthe agreement allows the flexibility to

ensure disputes can be resolved.However, there is a further arbitrationprocess which provides for independentinput to settle disputes.

That, to aid the Council’s considerationof the Cabinet’s recommendation at theCouncil meeting on 23rd March 2016,officer colleagues consider submitting arevised report which addresses theissues raised by both this Committee

and the Audit Committee and that theCommittee suggests Group Leadersshould have the opportunity to commenton the report before its submission toCouncil.

This report outlines the issues raised byScrutiny Management Committee and Audit Committee. Group leaders havehad an opportunity to comment beforepublication.

That the Council is recommended toundertake an overall review of theCouncil’s relationship with LGSS aftertwo years of operation, with an interimreview of the continued inclusion of the

Internal Audit function being undertakenafter one year.

A review will be undertaken, with anassessment against the benefits, bothfinancial and non-financial outlined in theOBC. A review of the effectiveness ofthe Internal Audit function will be

undertaken at the end of the first year ofoperation.

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Response

That Cabinet be requested to agree toreceive a report within six months whichprovides options for the future provisionof legal services.

Noted, but not relevant for this decision.

8. Governance

8.1 LGSS is managed through a Joint Committee. This is a decision making body, withdelegated powers from each partner council. The Committee currently comprises 3Councillors from both Northamptonshire and Cambridgeshire County Councils, asthe partners. The Chief Executives of both councils are currently advisers to theCommittee, but have no voting rights.

8.2 Milton Keynes would have three new Councillors on the Joint Committee (making atotal of 9), and the Chief Executive would also act as an advisor. Milton Keynes willnominate Councillors to the Committee as part of the annual process to confirmmembership of all Committees. The recommendation in this report reflects therecommendation made by the Scrutiny Management Committee that appointmentsshould be made on a 1:1:1 basis, while the Council remains no overall control. Fullvoting rights will apply equally to all Committee members i.e. one member, one vote(with the Chair having a casting vote if/as required).

8.3 The Joint Committee is responsible for setting the LGSS Budget (within the

amounts delegated by individual councils); agreeing the service plan; monitoringperformance and quality of service delivery and making decisions on expenditureand commercial arrangements.

8.4 Schedule 1 of the Delegation and Joint Committee Agreement is the Constitution ofthe Joint Committee.

The Chair and Vice Chair roles in the LGSS Joint Committee are currently rotatedbetween CCC and NCC. It is proposed that this is instead rotated between thethree partners as set out in the table below.

2015/16 2016/17 2017/18 2018/19

Joint Committee Chair NCC CCC MKC NCC

Joint Committee Vice Chair CCC MKC NCC CCC

8.5 It is proposed that the required quorum for the meeting is one member from eachCouncil (of the three) to reflect the practical challenges in arranging meetings of theJoint Committee.

8.6 It should be noted that policy and procurement decisions relating to the wideroperation of the Council remain with Milton Keynes Council. For example eventhough the service delivery for Revenues and Benefits would be in LGSS, MiltonKeynes Council would still be responsible for setting policies on matters such asLocal Welfare Provision.

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8.7 If there was an opportunity for a joint procurement, Milton Keynes Council wouldeither need to delegate the approval for the leadership and decision making for thatcontract to a partner council, or Milton Keynes Council could still make a decision toapprove the stage to go out to tender, approving the specification and then allow asingle partner authority (which in some cases may be MKC) to award once tendershave been received.

8.8 Given the S151’ role is a nominated director on the LGSS operations board, andthe Cabinet Member for Resources likely strategic decision making role on the JointCommittee, Council and Opposition Parties would be able to receive reports andexercise meaningful challenge, in connection to both strategic and operationalmatters at LGSS at regular junctures.

8.9 The day one Operational Board responsibilities are set out in Annex B. This reflectsthe fact that a number of changes will need to be made over the next few weeksand months to develop integrated services; share and develop best practice anddeliver financial benefits, as set out in the Outline Business Case. TheseOperational Board responsibilities will adapt and change as services are developed.

An early example is the Procurement service, which will be integrated from April,allowing access to a category management approach.

8.10 While the Corporate Director Resources will join LGSS as one of the Directors onthe Operational Board, this role will remain part of the Corporate Leadership Teamfor Milton Keynes Council and will continue to report to the Chief Executive.

9. Annexes

9.1 The follow documents are appended to this report:

Delegation and Joint Committee Agreement Annex A

Schedule 2 of the Delegation and Joint Committee Agreement Annex Ai

Operational Board Responsibilities from 1st April 2016 Annex B

10. Implications

10.1 Policy

This proposal reflects the financial strategy which requires costs to be reducedthrough smarter and more sustainable models of service delivery.

10.2 Resources and Risk

Yes Capital Yes Revenue No Accommodation

Yes IT Yes Medium Term Plan Yes Asset Management

The financial benefits to MKC were outlined in Appendix B of the “Shared ServicesPartnership (LGSS and Milton Keynes)” report from 11th January 2016 Cabinet.The division of benefits between MKC and LGSS is commercially confidential, butwas outlined for Councillors at Annex C of the same report. Annex C is confidentialbut is available on request to Councillors if required.

These source documents can be found at: However, with more detailed designwork and more time it is felt that the remaining benefits required will be identified. Inaddition it is likely that measures such as joint procurements will reduce costs forthe wider council.

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However, in developing the OBC managers have considered the need for additionalinvestment. The table below sets out the investment requirements and potentialfunding sources.

Description Service £000

MKC

£000

LGSS

£000

Funding

Source

IT ERP solution IT 4,300 1,600 2,700 Capital

IT data hosting IT 961 961 Capital

E recruitment HR transactions 13 13 MKC

DBS e bulk HR transactions 1 1 MKC

Revenue & Benefits

system

Revenues &

Benefits TBA TBA TBA TBC

Single View of Debt Debt recovery 30 15 15

Additional

Benefits

Total Investment 5,305 2,590 2,715

MKC has already approved Resource allocation in the Capital Programme of £1.3mfor the ERP replacement and £1.1m for data hosting, a total of £2.4m. The totalcost of these projects under an LGSS agreement would be £2.56m. While MKC willonly pay for actual additional costs incurred, this leaves a shortfall of £0.16m forthese two programmes. However, MKC will make an ongoing saving of £0.14m,from the licence and support savings from SAP (there will be significant additionalbenefits from changes to processes), which will be deferred for a year to pay for theadditional implementation costs, if required.

The remainder, along with costs for DBS e bulk and e-recruitment, a total of£0.035m will be funded from the MKSP reserve. The Council had been looking atpotential solutions in both these areas, but the implementation costs would besignificantly higher than using a solution which is already developed and in place.These process improvements are also expected to deliver additional financialbenefits from Milton Keynes Council services, although the value of this benefit hasyet to be determined.

Risks and Mitigations

The key risks and mitigations for this proposal are as follows:

Risk Mitigation

Loss of direct management, meansservices do not reflect Councilneeds

MKC as a partner will influence the planningand operation of the shared service throughits role on the Joint Committee. This willinclude agreeing Service Plans andreviewing performance. The additionaldirector role on the operational board willalso enable priorities for and feedback fromMKC to be incorporated.

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Risk Mitigation

Financial savings are not delivered LGSS has delivered all financial savingsrequirements in previous years for existingpartner authorities. Monitoring of savingsplans and income will provide assurance ondelivery, along with a project managementapproach where individual proposals requiresignificant change.

Service quality does not meetCouncil requirements

MKC will monitor and manage servicequality through both the operational boardand the Joint Committee.

Non-financial benefits are not

delivered

An integration plan for MKC will be

developed once the Cabinet and Councildecisions have been taken, which will focuson delivering both the practical changes andculture change necessary to maximise thebenefits of a shared service arrangement.

Loss of key staff As part of the transition staff will beengaged in the plans for the shared serviceand will understand the shape andopportunities a shared service could bring.There are some key areas of risk, this will

need to be monitored and managedappropriately.

10.3 Carbon and Energy Management

None

10.4 Legal

The Council has to agree to to place relevant employees at the disposal of the othercouncils in the LGSS shared services, in accordance with Section 113 of the LocalGovernment Act 1972 and any successor legislation, for the purposes of theefficient and effective provision, to the Councils, of the LGSS shared services. Thisis the essence of a shared service arrangement.

This is the pooling of certain delivery arrangements between a number of councilswhich are executive functions already delegated to and exercised by officers of thecouncil.

The joint committee can delegate functions to staff, in effect it operates very muchas does a department of the council. There are safeguards built into theagreement. Officers in the exercise of functions delegated by this scheme may notin the case of MKC:

make Key Decisions unless where specifically provided for by theConstitution

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change or contravene policies or strategies approved by the Council or theCabinet in the absence of specific delegated authority to do so

create or approve new policies or strategies, in the absence of specificdelegated authority to do so

take decisions to withdraw public services, in the absence of specific

delegated authority to do so

take decisions to significantly modify public services without consulting theappropriate Cabinet Member before exercising the delegated power.

10.5 Other Implications

No Equalities / Diversity Yes Sustainability No Human Rights

No E-Government Yes Stakeholders No Crime and Disorder

No Carbon and Energy Policy

Background Papers: 11th January 2016 Cabinet – Shared Service Proposal (LGSSand Milton Keynes)

15th October 2015 Cabinet – A Commercial Proposal for theCouncil (Shared Services)

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Status: Draft 1

ANNEX A

Dated

(1) Cambridgeshire County Council (CCC)

(2) Northamptonshire County Council (NCC)

(3) Milton Keynes Council (MKC)

Delegation and Joint Committee Agreement

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Status: Draft 2

CONTENTS

Clause Page

1 DEFINITIONS AND INTERPRETATION 42 ESTABLISHMENT OF A JOINT COMMITTEE 113 FUNCTIONS OF THE JOINT COMMITTEE 114 PLANNING, REPORTING AND FUNDING 115 OFFICE ACCOMMODATION FOR SHARED SERVICES 136 SUPPORT SERVICES 137 ASSETS 148 COSTS AND LIABILITIES IN RESPECT OF THE JOINT COMMITTEE 14

9 INSURANCE 1610 STAFFING 1711 DURATION OF AGREEMENT 1812 VARIATION OF THIS AGREEMENT 1813 WITHDRAWAL FROM THE JOINT COMMITTEE 1814 INTERNAL DISPUTE RESOLUTION 2015 ARBITRATION 2016 TERMINATION 2017 NOTICES 2218 INFORMATION AND CONFIDENTIALITY 23

19 DATA PROTECTION 2420 SCRUTINY AND AUDIT 2421 VAT 2522 INTELLECTUAL PROPERTY 2523 FREEDOM OF INFORMATION 2524 FORCE MAJEURE 2625 SEVERABILITY 2626 SUCCESSORS 2727 RELATIONSHIP OF PARTIES 2728 THIRD PARTY RIGHTS 2729 ENTIRE AGREEMENT 27

30 LAW OF AGREEMENT OR JURISDICTION 28

Schedules 1 Constitution of the Joint Committee 302 Delegated Functions and Shared Services 373 Notice Provisions 384 Relevant Posts 395 Financial Schedule 406 CCC/NCC Distribution Formula 44

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Status: Draft 3

THIS AGREEMENT is made on

BETWEEN

(1) Cambridgeshire County Council of Shire Hall, Castle Hill, Cambridge CB3 0AP

(“CCC”)

(2) Northamptonshire County Council of County Hall, Northampton NN1 1ED (“NCC”)

(3) Milton Keynes Council of Civic Offices, 1 Saxon Gate East, Central Milton Keynes

MK9 3EJ (“MKC”)

BACKGROUND

(A) CCC, NCC and MKC are local authorities for the purposes of the Local Government

Act 1972 and best value authorities for the purposes of the Local Government Act

1999.

(B) CCC and NCC have established and participate in a joint committee (the “Joint

Committee”) to facilitate the joint delivery of certain of their functions (the “CCC and

NCC Delegated Functions”) with a view to their more economical, efficient and

effective discharge. These functions comprise those associated with the Shared

Services as listed in Schedule 2. CCC and NCC have delegated their Executive and

Non-Executive functions as set out in Schedule 2.

(C) MKC wishes to participate in the Joint Committee to facilitate the joint delivery ofcertain of its functions (the “MKC Delegated Functions”) with a view to their more

economical, efficient and effective discharge. CCC and NCC have agreed that MKC

should be a participant in the Joint Committee. The MKC Delegated Functions shall

comprise those associated with the Shared Services as listed in Schedule 2. MKC

has agreed to delegate its Executive and Non-Executive functions as set out in

Schedule 2.

(D) The Councils have entered into this Agreement in reliance on the exclusive rights

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Status: Draft 4

given to local authorities to undertake administrative arrangements of this nature in

sections 101, 102, sections 112 and 113 of the Local Government Act 1972, and

sections 19 and 20 of the Local Government Act 2000 and the regulations made

under these Acts; together with the general power within section 2 of the Local

Government Act 2000 and the supporting provisions within section 111 Local

Government Act 1972.

OPERATIVE PROVISIONS

1. DEFINITIONS AND INTERPRETATION

1.1 In this Agreement the following expressions have the following meanings unless

inconsistent with the context:

“Additional Benefits” any benefits arising from any Pre-Existing Partnering

Agreement which are in excess of the Planned

Benefits

“Additional Investment Costs” any investment costs above the Planned Investment

Costs arising from any Pre-Existing Partnering

Agreement

“Assets” all and any assets used in delivery of the Shared

Services including all items of furniture, information

technology (including Software), and all other

equipment supplied by the Councils for use in the

delivery of the Shared Services

“Business Day” any day other than a Saturday or Sunday on which

banks are open for domestic business in the City of

London; and additionally excluding 25, 26, 27, 28, 29,

30, 31 December

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Status: Draft 5

“CCC and NCC Delegated Functions” those functions and responsibilities

set out in Schedule 2 which have been delegated by

CCC and NCC respectively to the Joint Committee in

the manner described in Schedule 2

“CCC/NCC Distribution Formula” the formula and principles by which the

contributions of CCC and NCC for obligations relating

to the Joint Committee arising before the

Commencement Date shall be determined as

described in Schedule 6

“Commencement Date” the date of this Agreement

“Commercially Sensitive Information” any information in respect of which the

Councils agree that disclosure would or would be

likely to prejudice the commercial interests of any

person

“Constitution of the Joint Committee” the constitution set out at Schedule 1

“Councils” Cambridgeshire County Council, and

Northamptonshire County Council and Milton Keynes

Council

“Delegated Functions” those functions and responsibilities set out in

Schedule 2 which have been delegated by the

Councils to the Joint Committee in the manner

described in Schedule 2

“DPA” Data Protection Act 1998

“Financial Schedule” the principles by which the contributions of each of

the Councils are determined as described in Schedule

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Status: Draft 6

5

“Exempt Information” any information or class of information relating to this

Agreement which may fall within an exemption to

disclosure under FOI Legislation

“FOI Legislation” the Freedom of Information Act 2000 and subordinate

legislation made under this and the Environmental

Information Regulations 2004

“Finance Officer to the Joint Committee” the officer designated as Finance Officer to

the Joint Committee by the Councils or such other

officer of the Councils as may be agreed by the Joint

Committee from time to time

“Financial Monitoring Report” a financial report on the performance of the Shared

Services

“Force Majeure Event” the occurrence of (a) war, civil war, armed conflict or

terrorism or (b) pressure waves caused by devices

travelling at supersonic speeds which directly causes

any party (“the Affected Party”) to be unable to

comply with all or a material part of its obligations

under this Agreement or (c) nuclear, chemical or

biological contamination unless the source or cause

of the contamination is the result of actions of the

Affected Party

“Head of Paid Service” an officer designated by a Council as the Council’s

Head of Paid Service in accordance with section 4 of

the Local Government and Housing Act 1989

“Information Request” a request for information under FOI Legislation

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Status: Draft 7

“Intellectual Property Rights” rights in patents, trade marks, service marks, design

rights (whether registrable or otherwise), applications

for any of the foregoing, copyright (including rights in

software), database rights, knowhow, trade secrets,

confidential business information, trade or business

names and any similar or analogous rights to any of

the above, whether arising or granted under the Laws

of England or of any other jurisdiction

“Lawyer to the Joint Committee”the officer designated as Lawyer to the Joint

Committee by the Councils or such other officer of the

Councils as may be agreed by the Joint Committee

from time to time

“LGSS Director” an officer appointed by the LGSS Managing Director

and responsible for the management of one or more

of the Shared Services

“LGSS Managing Director” the officer appointed by the Joint Committee on behalf

of the Councils with responsibility for managing the

Shared Services.

“MKC Delegated Functions” those functions and responsibilities set out in

Schedule 2 which have been delegated by MKC to

the Joint Committee in the manner described in

Schedule 2

“Net Budget Sharing Ratio” the formula by which the percentage contributions of

each of the Councils are determined as described in

the Financial Schedule

“Planned Benefits” the benefits which are expected to accrue from any

Pre- Existing Partnering Agreement

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Status: Draft 8

“Planned Investment Costs” all investment costs expected to arise from any Pre-

Existing Partnering Agreement

“Political Group Leader” a person designated as the leader of a political group

in accordance with the Local Government

(Committees and Political Groups) Regulations 1990

“Pre-Existing IPR” shall mean all intellectual property rights which are

proprietary to a Council prior to the Commencement

Date

“Pre-Existing Partnering Agreement” any agreement between CCC and/or NCC

with a third party entered into before the

Commencement Date relating to the Joint Committee

for the delivery of services by CCC and/or NCC to

that third party

“Previous Agreement” the agreement between CCC and NCC dated 24th

August 2010 which first established the Joint

Committee

“Relevant Posts” those posts identified in Schedule 4 to this Agreement

“Relevant Employees” employees employed in Relevant Posts and any

contractors or agency staff engaged in Relevant

Posts

“Reserved Function(s)” the functions and responsibilities described in

Schedule 2 as reserved function(s) and which have

been reserved to any of the Councils and therefore

not Delegated Functions and do not fall within the

remit of the Shared Services described in Schedule 2

“Secretary to the Joint Committee” the officer designated as Secretary to the Joint

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Status: Draft 9

Committee by the Councils or such other officer of the

Councils as may be agreed by the Joint Committee

from time to time (also known as "Committee

Secretary")

“Section 151 Officer” the officer designated by a local authority as the

person responsible for the proper administration of its

financial affairs, as required by section 151 of the

Local Government Act 1972

“Shared Service(s)” those services detailed in Schedule 2 and which are

associated with the performance of Delegated

Functions to include such additional services as are

agreed by the Councils

“Shared Services Policies and Procedures” any policies and procedures which

the Councils agree should apply to the Relevant

Employees or some of them

“Software” any and all computer programs in both source and

object code form, including all modules, routines and

subroutines of such programs and all source and

other preparatory materials relating to them, including

user requirements, functional specifications and

programming specifications, ideas, principles,

programming languages, algorithms, flow changes,

logic, logic diagrams, orthographic representations,

file structures, coding sheets, coding and any

manuals or other documentation relating to them and

computer generated works

“Strategic Plans” plans prepared in a format to be agreed by the Joint

Committee including planned service levels of the

Shared Services for a defined period including

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Status: Draft 10

financial and other related data

“Support Services” the services within each Council which may be

required to assist the Joint Committee in the

discharge of the Delegated Functions including

secretariat services to support the administration of

the Joint Committee itself

1.2 References to any statute or statutory provision (including any EU Instrument) shall,

unless the context otherwise requires, be construed as including references to any

earlier statute or the corresponding provisions of any earlier statute, whether

repealed or not, directly or indirectly amended, consolidated, extended or replaced

by such statute or provision, or re-enacted in any such statute or provision, and to

any subsequent statute or the corresponding provisions of any subsequent statute

directly or indirectly amending, consolidating, extending, replacing or re-enacting the

same, and will include any orders, regulations, instruments or other subordinate

legislation made under the relevant statute or statutory provision.

1.3 The headings are inserted for convenience only and shall not affect the constructionof this Agreement.

1.4 Words importing one gender include all other genders and words importing the

singular include the plural and vice versa.

1.5 A reference in this Agreement to any clause, paragraph or Schedule is, except

where it is expressly stated to the contrary, a reference to a clause or paragraph of

or Schedule to this Agreement.

1.6 Any reference to this Agreement or to any other document unless otherwise

specified shall include any variation, amendment or supplements to such document

expressly permitted by this Agreement or otherwise agreed in writing between the

relevant parties.

1.7 Words preceding “include”, “includes”, “including” and “included” shall be construed

without limitation by the words which follow those words unless inconsistent with thecontext, and the rule of interpretation known as ejusdem generis shall not apply.

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Status: Draft 11

2 ESTABLISHMENT OF A JOINT COMMITTEE

2.1 In exercise of their powers under sections 101(5) and 102 of the Local Government

Act 1972, sections 19 and 20 of the Local Government Act 2000 and all other

enabling powers the Councils hereby agree to continue to constitute the Joint

Committee which was originally constituted under the Previous Agreement as set

out in Schedule 1 which shall govern the operation of the Joint Committee, to be

known as The LGSS Joint Committee (and within this Agreement also referred to as

“the Joint Committee”) with effect from the Commencement Date.

2.2 By entering into this Agreement CCC and NCC agree that the Previous Agreement

is hereby superseded.

3. FUNCTIONS OF THE JOINT COMMITTEE

3.1 The Councils agree that the Joint Committee shall continue to be constituted and

shall continue to operate and conduct its business in accordance with the terms of

this Agreement including the Constitution of the Joint Committee as set out at

Schedule 1.

3.2 The Councils hereby agree to establish a scheme of delegation from the Full

Council, the Leader and the Head of Paid Service in order to empower the Joint

Committee to discharge on their behalf the Delegated Functions as set out in

Schedule 2 and empower the Joint Committee to arrange for the discharge of the

Delegated Functions in the manner set out in this Agreement with effect from the

Commencement Date.

4. PLANNING, REPORTING AND FUNDING

4.1 Each Council shall submit to the Finance Officer of the Joint Committee before the

end of August each year, their estimate of the funding likely to be available to fund

the Shared Services for the following three financial years.

4.2 The LGSS Managing Director shall submit draft proposals to the Joint Committee for

the managing of budget reductions before the end of November each year.

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4.3 The Joint Committee shall approve the budget for LGSS no later than 31st March.

4.4 The LGSS Managing Director shall prepare and submit to the Joint Committee no

later than March each year a written Strategic Plan for the Shared Services for the

next three financial years. This shall take into account any constraints arising from

clause 4.1 above and set out the outcomes and outputs to be achieved and resource

the impacts for the Shared Service.

4.5 On receipt of the Strategic Plan for the Shared Services, the Joint Committee shall

by the end of the financial year, review, make such amendments as it thinks fit and

approve the Strategic Plan.

4.6 The Joint Committee shall be responsible for reviewing the actual performance of

the Shared Services against the Strategic Plan.

4.7 The Finance Officer shall produce and circulate the Financial Monitoring Report to

the Councils’ Section 151 Officers, LGSS Managing Director and LGSS Directors

each month and shall produce the Financial Monitoring Report to the formal Joint

Committee meeting on a quarterly basis not later than 2 months after the period to

which the report relates.

4.8 The Finance Officer to the Joint Committee shall submit an annual account, detailing

the expenditure and income of the Joint Committee to the Joint Committee by 30th

May or as soon thereafter as is reasonably practicable in each year in respect of the

previous financial year.

4.9 The Finance Officer to the Joint Committee shall submit a draft set of accounts to

the Joint Committee for sign off prior to audit by 30th

June each year, (or such other

date as may be necessary to ensure compliance with statutory deadlines)

4.10 The LGSS Managing Director shall submit to the Joint Committee each year, an

annual report on the activities of the Shared Services over the past year including

the annual LGSS accounts and explaining the main plans and activities for the

coming year.

4.11 The Councils’ Section 151 Officers and other authorised officers shall have access

at all times to the relevant financial records of the Councils’ and shall be entitled to

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Status: Draft 13

seek explanations concerning queries relating thereto.

4.12 The Councils’ Heads of Audit and Monitoring Officers shall have right of access to all

records, assets, personnel and premises, including those of partner organisations

and the authority to obtain such information and explanations as they consider

necessary to fulfil their responsibilities.

4.13 The Financial Schedule shall be amended as the Councils may agree in the event

that any Council withdraws from this Agreement.

5. OFFICE ACCOMMODATION FOR SHARED SERVICES

5.1 Each Council shall provide suitable working accommodation for each of the Relevant

Employees as may be determined by the structure from time to time established by

the Joint Committee for the performance of each of the Shared Services.

5.2 It is intended that Relevant Employees will remain in their existing locations where

feasible, although re-location of staff may take place where, in the opinion of the

Joint Committee, this will enhance the efficiency of the Shared Service. Any re-

location of employees shall be undertaken in accordance with the employing

Council's procedures in that regard.

5.3 At the Commencement Date, each Council shall provide suitable working

accommodation for those of its employees who are Relevant Employees to enable

them to perform the Shared Services. If at any time the Joint Committee decides that

any Relevant Employees should relocate from one Council’s accommodation to

another Council’s accommodation, the Council to which they relocate shall make

such suitable flexible working arrangements for the Relevant Employees as it sees

fit.

6. SUPPORT SERVICES

6.1 Support Services shall be provided by the Councils as may be necessary to support

the Joint Committee in the strategic management of the Shared Services.

6.2 If any Council believes that additional Support Services may be required for the

effective management or performance of the Shared Services it shall consult the

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other Councils to reach agreement as to the appropriate way of providing the

additional Support Services. If the Councils are unable to agree the appropriate way

of providing the additional Support Services the matter shall be dealt with in

accordance with the dispute resolution procedure set out at clause 14.

7. ASSETS

7.1 The Councils agree that from the Commencement Date they will make available all

appropriate Assets under their respective control, free of charge, for use by the

Councils in the delivery of the Shared Services.

7.2 The value of the Assets shall be distributed between the Councils on termination in

accordance with clause 16.

8. COSTS AND LIABILITIES IN RESPECT OF THE JOINT COMMITTEE

8.1 Subject to clause 8.4 all losses, claims, expenses, actions, demands, costs and

liabilities incurred by the Joint Committee from the date of this agreement in fulfilling

obligations under this Agreement shall be shared by the Councils in accordance with

the Net Budget Sharing Ratio.

8.2 Subject to clause 8.4 each Council shall (and hereby undertakes with the other

Councils to) indemnify the other Councils against and/or contribute to and pay a

share of all or any liabilities claims costs and/or expenses of or incurred by the other

Councils arising out of or in connection with or in the course of or as a result of it

being a member of the Joint Committee and fulfilling its obligations under this

Agreement, including liabilities arising in relation to staff employed as a result of this

agreement, with the intent that the Councils being indemnified and the other Council

shall be jointly liable for all such liability to claims costs and/or expenses in

accordance with the Net Budget Sharing Ratio or as otherwise agreed

PROVIDED THAT such indemnity on the part of the Councils shall not extend to

liabilities or claims arising or costs and/or expenses incurred by reason or in

consequence of any of the following on the part of the Council seeking to be

indemnified that is to say breach by the Council of its obligations under this

Agreement; gross negligence; gross misconduct; persistent breach of law or duty

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(this is to say persisted in after the same shall have been brought to the attention of

the relevant Council); any act or omission known or that should have been known

to the relevant Council to be contrary to proper local government practice or local

government law or substantial or persistent failure (after reasonable notice) to

redress performance of the duties of the relevant Council which shall not comply

with the requirements or the standards of or set by this Agreement.

8.3 For the avoidance of doubt, such indemnity shall include matters relating to the

employment and transfer of staff, losses, costs, expenses or liabilities arising from

contracts with third parties and in relation to assets, by way of illustration.

8.4 The Councils acknowledge and agree that CCC and NCC shall be liable for all

losses, claims, expenses, actions, demands, costs and liabilities incurred by the

Joint Committee in fulfilling obligations under Pre- Existing Partnering Agreements.

CCC and NCC shall share all costs arising from such Pre- Existing Partnering

Agreements in accordance with the CCC/NCC Distribution Formula (Schedule 6).

8.5 Subject to clause 8.6 the Councils acknowledge and agree that the benefits accruing

to the Joint Committee under all Pre-Existing Partnering Agreements shall be shared

by CCC and NCC in accordance with the CCC/NCC Distribution Formula (Schedule

6).

8.6 Where the Councils agree that the participation of MKC in this Agreement has

resulted in Additional Benefits being generated under such Pre-Existing Partnering

Agreements or in the reduction of Investment Costs for CCC or NCC relating to such

Pre-Existing Partnering Agreements the Additional Benefits shall be shared between

the Councils in accordance with the Net Budget Sharing Ratio and MKC shall pay

any Additional Investment Costs arising above the Planned Investment Costs.

8 7 The Finance Officer to the Joint Committee shall at the end of each financial year

prepare a statement which equalises the financial outturn for each Council in

accordance with the Net Budget Sharing Ratio. In the event that there are any in-

year individual transactions on the part of one Council which would have a loss of

interest impact greater than £50,000 as a result of the cash flow, an ad hoc inter-

Council payment will be agreed by the Councils to equalise the financial outturn foreach Council.

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8.8 This clause 8 shall survive the expiry or determination of this Agreement.

9. INSURANCE

9.1 Each Council shall ensure that:

9.1.1 it maintains throughout the duration of this Agreement (or procures the

taking out and maintenance of) adequate insurance to the levels set out in

clause 9.2 and any other such insurances which may be required by law;

9.1.2 the insurance obtained is effective no later than the date on which the

relevant risk commences;

9.1.3 it is responsible for meeting and promptly pays all costs of all insurance

premia for the insurances referred to in clause 9.2; and

9.1.4 upon written request it provides to the other Council making the written

request:

9.1.4.1 copies of all insurance policies required under this clause;

9.1.4.2 evidence that all of the premia payable under such insurance

policies have been paid in full; and

9.1.4.3 evidence that the insurances remain in full force and effect.

9.2 Each Council shall ensure that at all times an adequate level of insurance is

maintained by it in respect of the provision of the Shared Services and in particular

that public liability insurance of no less than £25,000,000 (twenty five million pounds)

is taken out and maintained from the Commencement Date and throughout the

duration of this Agreement.

9.3 Where any Council allows its premises to be used to allow Relevant Employees to

work on matters relating to this Agreement that Council shall ensure that adequate

insurance cover is effected and maintained to cover employee liability (including

vicarious liability for Relevant Employees employed by the other Councils), public

liability and any other insurance requirements which may accord with good practice.

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9.4 Each Council warrants to the others that as at the date of this Agreement:

9.4.1 it has provided a copy of this Agreement to its insurer (in this clause 9, the

“Insurer”); and,

9.4.2 upon receipt of a notice from an Insurer to a Council that the terms of the

insurances required under this clause 9 have changed or that the Insurer

withdraws its insurance that Council shall promptly notify the others and

use its best endeavours to forthwith obtain replacement insurance as

required under this clause 9.

10. STAFFING

10.1 The Joint Committee shall appoint the LGSS Managing Director.

10.2 The Relevant Employees shall not be transferred to another employer as a result of

the employing Council entering into this Agreement.

10.3 Where a Relevant Employee ceases to be employed in a Relevant Post thereby

creating a vacancy or a new post is created that post shall be filled by the LGSS

Managing Director or the LGSS Director of the Relevant Shared Service acting

under their authority. Any newly appointed Relevant Employee shall be employed

by or engaged by the Council which employed the former Relevant Employee unless

otherwise agreed by the LGSS Managing Director taking account of factors including

service requirements and the personal circumstances of the prospective employee.

10.4 The LGSS Director of each Shared Service shall be responsible for the day to day

management of the Relevant Employees within his respective service functionalareas, including but not limited to performance management, allocation of holiday,

training, personal development reviews and sickness absence issues in accordance

at all times with any applicable terms and conditions of employment and the agreed

Policies and Procedures. For the avoidance of doubt this will include administering

ill-health and disciplinary procedures, in respect of instances of long term sickness

absence by a Relevant Employee and/or where formal disciplinary action may lead

to dismissal of a Relevant Employee.

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10.5 Each Council shall ensure that all Relevant Employees are provided with appropriate

authorisation to perform the Shared Services.

10.6 The Councils each hereby agree to place their Relevant Employees at the disposal

of the others, in accordance with Section 113 of the Local Government Act 1972 and

any successor legislation, for the purposes of the efficient and effective provision, to

the Councils, of the Shared Services.

11. DURATION OF AGREEMENT

11.1 This Agreement shall come into force on the Commencement Date and shall

continue until terminated in accordance with the provisions of this Agreement.

12. VARIATION OF THIS AGREEMENT

12.1 Any of the Councils may request a variation to this Agreement by making such a

request in writing to the Secretary to the Joint Committee.

12.2 The Secretary to the Joint Committee shall circulate the request to each of the

Councils within 10 Business Days of receipt of the request for consideration andapproval by the Councils.

12.3 If all of the Councils approve the variation then the Secretary to the Joint Committee

shall arrange for the preparation of an appropriate Deed of Variation to this

Agreement to be prepared for execution by all of the Councils and such change shall

only take effect upon completion of that Deed and the costs associated with the

preparation of such Deed of Variation shall be shared equally between the Councils.

12.4 If one of the Councils does not approve the change then the change to this

Agreement shall not occur.

13. WITHDRAWAL FROM THE JOINT COMMITTEE

13.1 Any Council may withdraw from the Joint Committee in accordance with the

following procedure:

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13.1.1 Any Council which wishes to withdraw from the Joint Committee shall give

not less than 18 months’ notice (or such other period of notice as the

Councils may agree) to the other Councils and the Secretary to the Joint

Committee of its intention to do so. The Secretary to the Joint Committee

shall consult the Councils upon which such notice has been served giving

due consideration to:

13.1.1.1 any loss of funding which may arise from such withdrawal to

include any non-payment, clawback or repayment of such

funding;

13.1.1.2 any other loss, liability, damage, claim or expense; which

would be incurred by the Councils upon which notice has

been served by reason of such withdrawal from the Joint

Committee.

13.2 Any Council wishing to withdraw from the Joint Committee undertakes as a condition

of such withdrawal to make, prior to withdrawal, such reasonable payment or

payments which fairly reflect the actual costs, claims, losses, liabilities or expenses

caused by or anticipated as a result of the withdrawal as shall be determined by the

other Councils pursuant to clauses 4, 8 and 13.1 above and no notice under this

clause 13 shall take effect unless and until such payment has been made.

13.3 The Joint Committee reserves the right to recover from any party to this Agreement

the costs of any claims, costs, expenses, losses or liabilities of any nature or which

have been caused by any act or omission of that party and which are discovered

after the party’s withdrawal from this Agreement.

13.4 Where more than one Council withdraws from this Agreement the Agreement shall

terminate and the provisions of clause 16 shall apply.

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14. INTERNAL DISPUTE RESOLUTION

14.1 The Councils (and where the context requires, the Heads of Paid Service of the

Councils) undertake and agree to pursue a positive approach towards dispute

resolution which seeks (in the context of this joint working arrangement) to identify a

solution at the lowest operational level that is appropriate to the subject of the

dispute and which avoids legal proceedings and maintains a strong working

relationship between the parties.

14.2 Any dispute or difference shall in the first instance be referred to the LGSS Director

to resolve in liaison with the other Councils. In the event that such matters cannot be

resolved within 10 Business days it shall be referred to the LGSS Managing Director

and in default of agreement within a further 10 Business Days the matter shall be

referred to the Heads of Paid Service. If the Heads of Paid Service are unable to

resolve the matter then it shall be referred to the Joint Committee for determination.

14.3 In the event of any dispute or difference between the Councils relating to this

Agreement which it has not been possible to resolve through the decision making

processes of the Joint Committee (whether this may be a matter of interpretation or

otherwise) the matter shall be referred to arbitration in accordance with clause 15.

15. ARBITRATION

If at any time any dispute or difference shall arise between the Councils or any of

them which they are not able to resolve in accordance with this Agreement the same

shall be referred to and settled by a single arbitrator to be appointed by agreement

by the Councils; or in default of agreement, nominated on the application of any of

the Councils by the Secretary of State where the dispute or difference relates to

costs and expenses arising under this Agreement, or by the President of the Law

Society of England and Wales in respect of any other matter. The Councils further

agree to bear their costs incurred in conducting the arbitration.

16. TERMINATION

16.1 Without prejudice to Clause 13.1 the Councils agree that this Agreement may be

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determined upon terms agreed by all of the Councils subject to the terms of this

Agreement.

16.2 In the event of termination of this Agreement:

16.2.1 Any party shall supply to any other party when requested any information

which the other party requires for the continuing provision by that other

party of any of the Shared Services.

16.2.2 Any Intellectual Property Rights created under this Agreement shall be

owned by the then parties in equal proportions; and

16.2.3 Each of the parties shall undertake to pay such reasonable payment orpayments which fairly reflect the obligations of that Council pursuant to

this Agreement on the basis set out in clauses 4, 8, and 13.

16.3 In the event of termination of this Agreement, all Assets held by each of the Councils

for the purposes of this Agreement shall:

16.3.1 Where reasonably practicable be divided between the Councils

proportionate to the Net Budget Sharing Ratio; or

16.3.2 Be sold for the best consideration possible and the proceeds of sale

divided between the Councils proportionate to the average cost of the

Shared Services over the previous year, or where relevant; or

16.3.3 Be retained by each Council for its own use and purposes subject to an

equitable financial settlement to the other Councils as agreed between the

Councils; or

16.3.4 Be dealt with as otherwise agreed between the Councils; or

16.3.5 In the absence of agreement, in accordance with the dispute resolution

procedure in clause 14.

16.4 It shall be the duty of all of the parties to try to minimise any losses arising from

the determination of this Agreement. Amongst other issues the Councils shall

use their best endeavours to offer priority redeployment to any employees then

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employed in the provision of the Shared Services, by taking a transfer of any of

the employees to provide the Shared Service or to be redeployed more

generally and/or by helping to seek alternative employment for them.

17. NOTICES

17.1 Form of notice

Any demand, notice or other communication given in connection with or required by

this Agreement shall be made in writing and shall be delivered to, or sent by prepaid

first class post to, the recipient at the address stated in Schedule 3 (or such otheraddress as may be notified in writing from time to time) or sent by electronic mail to

the electronic mail address of the recipient stated in Schedule 3 (or such other

address as may be notified in writing from time to time).

17.2 Service.

Any such demand, notice or communication shall be deemed to have been duly

served:

17.2.1 if delivered by hand, when left at the proper address for service;

17.2.2 if given or made by prepaid first class post, two Business Days after being

posted; or

17.2.3 if sent by electronic mail at the time of transmission

provided in each case that if the time of such deemed service is either after 4.00 pmon a Business Day or on a day other than a Business Day, service shall be deemed

to occur instead at 10.00 am on the next following Business Day.

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18. INFORMATION AND CONFIDENTIALITY

18.1 The Councils shall keep confidential any Commercially Sensitive Information relating

to this Agreement or the Intellectual Property Rights of the parties and shall use all

reasonable endeavours to prevent their employees and agents from making any

disclosure to any person of any Commercially Sensitive Information relating to the

Agreement or Intellectual Property Rights of the parties.

18.2 Clause 18.1 shall not apply to:

18.2.1 Any disclosure of information that is reasonably required by persons

engaged in the performance of their obligations under this Agreement;

18.2.2 Any matter which a party can demonstrate is already generally available

and in the public domain otherwise than as a result of a breach of this

clause;

18.2.3 Any disclosure to enable a determination to be made under clause 15

(Arbitration);

18.2.4 Any disclosure which is required by any law (including any order of a court

of competent jurisdiction), any Parliamentary obligation or the rules of any

stock exchange or governmental or regulatory authority having the force

of law;

18.2.5 Any disclosure of information which is already lawfully in the possession

of the receiving party prior to its disclosure by the disclosing party;

1.2.6 Any disclosure by a party to a department, office or agency of the

Government;

18.2.7 Any disclosure for the purpose of the examination and certification of a

party’s accounts.

18.3 Where disclosure is permitted under clause 18.2, the recipient of the information

shall be placed under the same obligation of confidentiality as that contained in this

Agreement by the disclosing Council.

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19. DATA PROTECTION

19.1 The Councils shall at all times comply with the DPA, including maintaining a valid

and up to date registration or notification under the DPA, covering any data

processing to be performed in connection with this Agreement and their

responsibilities as data processors and/or data controllers.

19.2 The Councils shall only undertake processing of Personal Data reasonably required

in connection with the operation of this Agreement and in accordance with this

clause and any relevant legal requirements.

19.3 The Councils shall not transfer any Personal Data to any country or territory outside

the European Economic Area.

19.4 The Councils shall not disclose Personal Data to any third parties other than:

19.4.1 in response to a data subject access request;

19.4.2 to employees and contractors to whom such disclosure is necessary in

order to comply with their obligations under this Agreement; or

19.4.3 to the extent required to comply with a legal obligation.

20. SCRUTINY AND AUDIT

20.1 The Councils agree that scrutiny relating to this Agreement and the Shared Services

shall be the responsibility of each Council.

20.2 The relevant committees of each Council responsible for scrutiny and audit shall

have the right to inspect any documents relating to this Agreement and to require theJoint Committee to answer any questions raised by them.

20.3 From the date of this Agreement until the end of the financial year 2017/18 the

accounts relating to the Shared Services and this Agreement shall be the subject of

audit by any external auditor appointed by any of the Councils and shall be open to

inspection by any external auditor appointed by the Audit Commission. From the

financial year 2018/2019 the accounts relating to the Shared Services and this

Agreement shall be the subject of audit by any external auditor appointed by the

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information to respond to an Information Request.

23.3 Any Council shall be entitled to disclose any information relating to this Agreement

and the Shared Services in response to an Information Request, save that in respect

of any Information Request which is in whole or part a request for Exempt

Information:

23.3.1 the Council which receives the Information Request shall circulate the

Information Request and shall discuss it with the other Councils;

23.3.2 the Council which receives the Information Request shall in good faith

consider any representations raised by the other Councils when deciding

whether to disclose Exempt Information; and

23.3.3 the Council which receives the Information Request shall not disclose any

Exempt Information beyond the disclosure required by FOI Legislation

without the consent of the Council to which it relates.

23.4 The parties to this Agreement acknowledge and agree that any decision made by a

Council which receives an Information Request as to whether to disclose information

relating to this Agreement pursuant to FOI legislation is solely the decision of that

Council. A Council will not be liable to any party to this Agreement for any loss,

damage, harm or detrimental effect arising from or in connection with the disclosure

of information in response to an Information Request.

24. FORCE MAJEURE

All parties shall be released from their respective obligations in the event that a

Force Majeure Event renders the performance of this Agreement not reasonably

practicable whereupon all money due to any party under this Agreement shall be

paid immediately and clause 12 (Variation of this Agreement) shall apply, as if all

Councils in membership of the Joint Committee had agreed to determine this

Agreement.

25. SEVERABILITY

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25.1 If at any time any clause or part of a clause or schedule or appendix or part of a

schedule or appendix to this Agreement is found by any court, tribunal or

administrative body of competent jurisdiction to be wholly or partly illegal, invalid or

unenforceable in any respect:

25.1.1 that shall not affect or impair the legality, validity or enforceability of any

other provision of this Agreement;

25.1.2 the parties shall in good faith amend this Agreement to reflect as nearly

as possible the spirit and intention behind that illegal, invalid or

unenforceable provision to the extent that such spirit and intention is

consistent with the laws of that jurisdiction and so that the amended

Agreement complies with the laws of that jurisdiction.

26. SUCCESSORS

This Agreement shall be binding upon and shall ensure to the benefit of each party’s

successors and permitted assigns.

27. RELATIONSHIP OF PARTIES

Each of the parties is an independent local authority and nothing contained in this

Agreement shall be construed to imply that there is any relationship between the

parties of partnership or principal/agent or of employer/employee. No party shall

have any right or authority to act on behalf of another party nor to bind another party

by contract or otherwise except to the extent expressly permitted by the terms of this

Agreement.

28. THIRD PARTY RIGHTS

The parties agree that they do not intend that any third party which may benefit from

this Agreement shall have any rights of enforcement under the terms of the

Contracts (Rights of Third Parties) Act 1999.

29. ENTIRE AGREEMENT

This Agreement and all documents referred to in this Agreement set forth the entire

agreement between the parties with respect to the subject matter covered by them

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and supersede and replace all prior communications, representations (other than

fraudulent representations), warranties, stipulations, undertakings and agreements

whether oral or written between the parties. Each party acknowledges that it does

not enter into this Agreement in reliance on any warranty, representation or

undertaking other than those contained in this Agreement and that its only remedies

are for breach of this Agreement, provided that this shall not exclude any liability

which a party would otherwise have to the others in respect of any statements made

fraudulently by or on behalf of it prior to the date of this Agreement.

30. LAW OF AGREEMENT OR JURISDICTION

This Agreement shall be governed by the laws of England and Wales and subject to

clauses 15 and 16 (Internal Dispute Resolution and Arbitration) the parties submit to

the exclusive jurisdiction of the courts of England and Wales.

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IN WITNESS whereof the parties have caused their respective Common Seals to be

hereunto affixed to this deed the day and year first before written

The Common Seal of

Cambridgeshire County Council

was hereunto affixed in the

presence of:

The Common Seal of

Northamptonshire County Council


presence of:

The Common Seal of

Milton Keynes Council


presence of:

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SCHEDULE 1

Constitution of the Joint Committee

1 Each of the Councils shall appoint three Members (being elected members of that

Council) as its nominated Members of the Joint Committee. The Members

appointed shall have full voting rights.

2 Each Council may nominate one or more substitute Members to attend any meeting

in place of an appointed Member from that Council, subject to notification being

given to the Secretary to the Joint Committee before the start of the meeting. The

Member appointed as a substitute shall have full voting rights where the member

for whom they are substituting does not attend. If a Council’s nominated Members

attend a meeting of the Joint Committee, any named substitute may also attend as

an observer but shall not be entitled to vote.

3 Each Member of the Joint Committee shall comply with the Code of Conduct of their

Council when acting as a Member of the Joint Committee.

4 Each of the Councils may remove any of its nominated Members or substitute

Members of the Joint Committee and appoint a different Member or substitute to

the Joint Committee by giving written notice to the Secretary to the Joint

Committee.

5 Each Council shall have three votes. These shall be exercised by the nominated

Members who are elected members of the Council. In the absence of a Council’s

nominated Member, a vote may be exercised by the named substitute who is an

elected member of the Council.

6 Each Member of the Joint Committee shall serve upon the Joint Committee for as

long as he or she is appointed to the Joint Committee by the relevant Council but a

Member shall cease to be a member of the Joint Committee if he or she ceases to

be a Member of the Council appointing him or her or if the relevant Council

removes him or her as a Member of the Joint Committee.

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7 Any casual vacancies howsoever arising shall be filled by the Council from which the

vacancy arises by notice in writing sent to the Secretary to the Joint Committee.

8 Meetings of the Joint Committee shall be held at the venue or venues as agreed by

the Councils.

9 The appointment of a Chairman and a Vice Chairman shall be rotated between the

Councils annually from 1st August each year as set out in the table below. The

rotation process shall be repeated for subsequent years. The Members appointed

as Chairman and Vice Chairman shall remain in their respective appointed roles

until the first meeting taking place after the elapse of one year from their

appointment unless either such Member ceases to be a Member of the Joint

Committee.

2015-16 2016-17 2017-18 2018-19

Joint Committee Chair NCC CCC MKC NCC

Joint Committee Vice Chair CCC MKC NCC CCC

10. The Joint Committee shall meet at least once every three months (quarterly) unless

otherwise determined by the Joint Committee.

11. The Secretary to the Joint Committee may call additional meetings by providing at

least five clear days’ notice to Members of the Joint Committee, for the purposes of

resolving urgent matters arising between the meetings of the Joint Committee. The

Secretary to the Joint Committee must call a meeting of the Joint Committee if at

least one Member of the Joint Committee from each Council requests it or the Headof Paid Service of each Council requests it.

12. Meetings shall be notified to Members of the Joint Committee by the Secretary to

the Joint Committee.

13. The Secretary to the Joint Committee shall send electronically to all members and

relevant officers of each Council the agenda for each meeting of the Joint

Committee no later than five clear Business Days before the date of the relevant

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meeting. The Secretary to the Joint Committee shall send to all Members of the

Joint Committee, to the Political Group Leaders of each Council and relevant

officers of each Council, printed (or electronic if individually preferred) copies of the

agenda for each meeting of the Joint Committee no later than five clear working

days before the date of the relevant meeting.

14. The Secretary to the Joint Committee shall arrange for written minutes to be taken

of each meeting of the Joint Committee and shall present them to the Joint

Committee at its next meeting for approval as a correct record. If the Joint

Committee confirms that the minutes contain an accurate record of the previous

meeting, those minutes shall be signed by the Chairman or Vice-Chairman.

15. Meetings of the Joint Committee will commence at a time to be agreed by the Joint

Committee.

16. A meeting of the Joint Committee shall require a quorum of one Member of each

Council who are entitled to attend and vote. If there is a quorum of members

present but neither the Chairman nor the Vice Chairman is present, the Members

present shall designate one Member to preside as Chairman for that meeting.

17. Subject to the provisions of any enactment, all questions coming or arising before

the Joint Committee shall be decided by a majority of the Council Members of the

Joint Committee immediately present and voting thereon. Subject to the provisions

of any enactment, in the case of an equality of votes the Chairman shall have a

second or casting vote but before exercising this, the Chairman shall consider

whether it is appropriate to defer the matter to the next meeting of the Joint

Committee.

18. Any Member of the Joint Committee may request the Joint Committee to record the

votes of individual Members of the Joint Committee on a matter for decision.

19. A Member when speaking shall address the Chairman. If two or more Members

wish to speak, the Chairman shall call on one to speak. While a Member is

speaking other Members shall remain silent.

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20. A Member shall direct his/her speech to the question under discussion or to a

personal explanation or to a point of order.

21. Only one amendment to a proposal may be moved and discussed at a time and no

further amendment shall be moved until the amendment under discussion has been

disposed of, providing that the Chairman may permit two or more amendments to

be discussed (but not voted on) together if circumstances suggest that this course

would facilitate the proper conduct of the Joint Committee’s business.

22. If an amendment be lost, other amendments may be moved on the original motion.

If an amendment be carried, the motion as amended shall take the place of the

original motion and shall become the motion upon which any further amendment

may be moved.

23. The order of business shall be indicated in the agenda for the meeting.

24. When a motion is under debate by the Joint Committee no other motion shall be

moved except the following:

24.1 to amend the motion;

24.2 to adjourn the meeting;

24.3 to adjourn the debate;

24.4 to proceed to the next business;

24.5 that the question be now put;

24.6 that a Member be not further heard;

24.7 by the Chairman that a Member do leave the meeting;

24.8 a motion under Section 100(A)(4) of the Local Government Act 1972 to

exclude the public;

24.9 to postpone consideration of the item.

25. A Member may move without comment at the conclusion of a speech of another

Member, “That the Committee proceed to the next business”, “That the question be

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now put”, “That the debate be now adjourned”, or “That the Committee do now

adjourn”, on the seconding of which the Chairman shall proceed as follows:

25.1 on a motion to proceed to next business; unless in his opinion the matter

before the meeting has been insufficiently discussed put to the vote the

motion to proceed to the next business

25.2 on a motion that the question be now put; unless in his opinion the matter

before the meeting has been insufficiently discussed he shall first put to the

vote the motion that the question be now put

25.3 on a motion to adjourn the debate or the meeting; if in his opinion the matter

before the meeting has not been sufficiently discussed and cannot

reasonably be sufficiently discussed on that occasion put the adjournment

motion to the vote.

25.4 The ruling of the Chairman shall not be open for discussion.

26. Any member of the Councils who is not a Member of the Joint Committee is entitled

to attend the Joint Committee but he/she shall not be entitled to vote, shall not take

part in the consideration or discussion of any business, save by leave of the

Chairman and comments will be recorded only on the direction of the Chairman. A

Councillor who attends a meeting in this capacity will be entitled to remain in the

meeting when a resolution excluding the public is in force.

27. Meetings of the Joint Committee will be open to the public except to the extent that

they are excluded under paragraph 29.

28. Members of the public wishing to address the Joint Committee (or a subcommittee

of the Joint Committee) on Part I reports contained within the agenda for the

meeting shall be given the opportunity to do so subject to:

28.1 the opportunity being extended to one person to speak in support of each

agenda item and one person to speak against each agenda item when called

to do so by the Chairman;

28.2 an indication of the desire to speak on the agenda item being made by the

person just prior to the meeting and the name supplied to the Committee

Secretary in attendance (by means of the register), the first person

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registering to have precedence in the event of more than one person wishing

to speak either for or against the agenda item;

28.3 each person addressing the Joint Committee or subcommittee of the Joint

Committee being limited to three minutes’ speech;

28.4 an opportunity being provided for an expression of a contrary view, even

though no prior notice has been given, when a member of the public has

spoken for or against the item;

28.5 in the event of the person having registered to speak on an agenda item not

wishing to take up their right to speak on the agenda item because it was

deferred, that person will automatically be given the right to speak on the

agenda item at the next meeting of the Joint Committee or sub-committee of

the Joint Committee; the Chairman of the meeting having discretion to rule

that a person wishing to address the meeting shall not be heard if, in his/her

opinion, that issue or the organisation or the person wishing to make

representation on that issue has received an adequate hearing.

29. The public may be excluded from a meeting of the Joint Committee during an item

of business whenever it is likely, in view of the nature of the business to be

transacted or the nature of the proceedings, that, if members of the public were

present during that item, confidential information as defined in section 100A(3) of

the Local Government Act 1972 or exempt information as defined in section 100I of

the Local Government Act 1972 would be disclosed to them.

30. The Joint Committee may delegate a function to a Sub-Committee or an officer.

31. Any contractual arrangements that relate to a Shared Service will be undertaken by

one of the Councils on behalf of the other Councils and that Council will apply its

own financial regulations and contract procedure rules until such time as the Joint

Committee adopts its own financial regulations and contract procedure rules. The

LGSS Director of the relevant Shared Service that is incurring the expenditure will

normally determine which of the Councils’ financial regulations and contract

procedure rules will apply and in the event of any dispute or uncertainty the matter

should be referred to the LGSS Managing Director for decision.

(86)



Status: Draft 36

32. The Secretary to the Joint Committee shall provide governance and secretarial

support services to the Joint Committee on such terms as may be agreed from time

to time between the Councils. The Councils shall make available committee

officers to provide administrative services at the meetings of the Joint Committee.

33. The Lawyer to the Joint Committee shall provide legal advice and support services

to the Joint Committee on such terms as may be agreed from time to time between

the Councils.

34. The Finance Officer to the Joint Committee shall provide financial support services

to the Joint Committee on such terms as may be agreed from time to time between

the Councils.

(87)



Status: Draft 37

SCHEDULE 2

(Delegated Functions and Shared Services - See Separate Document)

(88)



Status: Draft 38

SCHEDULE 3

Notice Provisions

Cambridgeshire County Council, Shire Hall, Castle Hill, Cambridge CB3 0AP

Telephone: 01223 772961

Email: [email protected]

Northamptonshire County Council, County Hall, Northampton, NN1 1ED

Telephone: 01604 367100


Milton Keynes Council, Civic Offices, 1 Saxon Gate East, Central Milton Keynes

MK9 3EJ

Telephone: 01908 252200


(89)



Status: Draft 39

SCHEDULE 4

(Relevant Posts - Available on request)

(90)



Status: Draft 40

SCHEDULE 5

Financial Schedule

This schedule refers to Appendix B of the Outline Business Case for Milton Keynes Councilmembership of LGSS Joint Committee (OBC) ‘MKC / LGSS Partnership Financial Arrangements’ dated 14th December 2015.

These source documents can be found at:

http://www2.cambridgeshire.gov.uk/CommitteeMinutes/Committees/Meeting.aspx?meetingID=1095

(91)








Status: Draft 41

SCHEDULE 6

CCC/NCC Distribution Formula

1. General

1.1 The overriding principle is that the Parties will share costs, expenses and savingsinvolved in the LGSS fairly, transparently and on an equal share basis. There mayneed to be exceptions, recognising that there may be differences in relation to thehistoric and future usage of each of the Shared Services.

1.2 The Parties shall ensure that a separate account is kept in respect of all costs andexpenses involved in supporting the Joint Committee and in the delivery of theShared Services. Such account shall include the staff costs and agreed staff oncosts incurred by each of the parties, as well as overheads which will be calculatedto a jointly agreed formula. Where appropriate an equalisation payment between

the councils may be required to reflect overheads being borne disproportionately byone of the councils.

2. Costs of the Joint Committee

2.1 Each Council shall be responsible for one half of all costs and expenses relating tothe Joint Committee. Such proportion shall increase or reduce proportionately inthe event that any Council withdraws from or any new Councils join into theprovisions of this Agreement. This will include:

2.1.1 Costs of the Secretary; Finance Officer; and Legal support, where not

already part of the LGSS;

2.1.2 Meeting costs of room booking, refreshments and any Joint Committeetraining or events etc;

2.1.3 Any other incidental expenses of Joint Committee members.

3. Shared Services Implementation/Investment Costs

3.1 Each Council shall be responsible for one half of the cost of any investmentrequired for the Delegated Functions, except where only one Council participates inthe Service. Investment shall include system changes, enhancements and servicetransformation costs, such as: the purchase of equipment or expenditure onenhancements to existing equipment; ICT software or hardware; expenditure oninstallation of any new or enhanced equipment, and the cost ofemployees/consultants to introduce and operate new equipment and systems.

3.2 Where part of the investment involves staffing reductions with consequentseverance costs then both Councils will share the costs equally.

4. Costs Of Discharging The Delegated Functions (Operational Costs)

4.1 The annual cost of each Shared Service for CCC and NCC will be set and agreed

with the Joint Committee based on an Annual Service Plan agreed with CCC and

(92)



Status: Draft 42

NCC Councils as part of their annual MTFP planning procedures, and this annual

cost will only be adjusted by agreement in the event of significant in-year changes

requested in levels of service agreed for the year ahead by either Party during the

financial year. Significant changes for this purpose shall be more than 5% total

annual revenue cost change impacts for any relevant Shared Service.

5. Savings From Discharging The Delegated Functions

5.1 Any savings specifically accruing to CCC and NCC only achieved from thedischarge of shared Delegated Functions shall continue be split equally aspracticed to-date between the Councils with the following exceptions:

5.1.1. Any saving achieved in the administrating authority Pensions Servicefunction shall be shared with LGSS in accordance with the formal ServiceLevel Agreements agreed between LGSS and each Pension Fund and

accrue directly to the Pension Fund of CCC and NCC Councils.

5.1.2 Any saving achieved as a result of joint working between the Councils on aservice which is not included in the Delegated Functions is not covered bythis Agreement.

(93)



ANNEX A(i)

The LGSS Joint Committee Scheme of Delegation - Shared Services and Delegated Functions

1. The Shared Services

1.1 Cambridgeshire County Council (CCC), Northamptonshire County Council (NCC) & Milton

Keynes Council (MKC):Finance;

Internal Audit and Risk;

Information Systems and Communication Technology;

Procurement;

Insurance;

Democratic Services;

Human Resources;

Learning and Development;

HR Transactions and Payroll;

Financial Transactions – accounts payable, accounts receivable & financial assessments;Enterprise Resource Planning (ERP) and business systems; and

Business Support Service to schools.

1.2 Cambridgeshire County Council and Northamptonshire County Council:

Pensions - Administering Authority and Employer;

Property and Asset Management Service; and

Legal Services.

1.3 Milton Keynes Council:

Revenues and Benefits.

1.4 Client Authorities:

See section 4.

2. Delegation of Functions and Responsibilities

General Principles

2.1 The Councils each agree that the Shared Services listed above will be provided under the

auspices of the Joint Committee (LGSS) which shall be responsible for the provision of theShared Service under delegated authority from the Councils to the Joint Committee, which

is set out set out below at Section 6.1 in respect of all of the Councils, at Section 6.2 in

respect of CCC and NCC only, at Section 6.3 in respect of CCC only, at Section 6.4 in respect

of NCC only and at Section 6.5 in respect of MKC only. These delegations are subject to the

conditions, limitations and the specific reservations, set out below.

2.2 In order to facilitate the efficient and effective conduct of the Shared Services, the Joint

Committee shall delegate certain functions and responsibilities to the LGSS Managing

Director and to the LGSS Service Directors. The LGSS Managing Director and the LGSS

Service Directors, where they consider it necessary, may sub-delegate to officers withintheir respective service Directorates. Such delegations must be made in writing and must

be available for inspection by the Monitoring Officers and Section151 Officers of the

Councils.

(94)



2.3 Where an Officer listed in this scheme of Delegation is absent for any period, the LGSS

Managing Director may nominate in writing another officer to act in his/her place during

his/her absence and shall make a record of all such nominations. Without prejudice to the

generality of the above and to any specific delegation listed below, the officers listed in this

section are authorised to exercise the following functions of the Council, the Leader and

the Head of Paid Service, which relate to their area of responsibility.

Conditions Relating to the Exercise of Delegated Authority

2.4 The exercise of functions delegated to officers under this scheme must comply with:

i) any legal requirement or restriction

ii) the relevant Council's Constitution

iii) the relevant Council's policy framework and any other plans and strategies

approved by the relevant Cabinet or Full Council/relevant Committee

iv) the relevant in-year budget

v) the relevant officers code of conduct

vi) relevant Procurement standing orders and financial regulations

vii) all other relevant policies, procedures, protocols and provisions.

Limitations to the Exercise of Delegated Powers

2.5 Officers in the exercise of functions delegated by this scheme may not:

i) make Key Decisions as defined in the relevant Council's Constitution, unless where

specifically provided for by that Council’s constitution;

ii) change or contravene policies or strategies approved by the Council/Committee (in

the case of CCC) or the Council/Cabinet (in the case of MKC or NCC) in the absence

of specific delegated authority to do so;

iii) create or approve new policies or strategies, in the absence of specific delegated

authority to do so;

iv) take decisions to withdraw public services, in the absence of specific delegated

authority to do so;

v) take decisions to significantly modify public services without consulting the

appropriate Cabinet Member (in the case of MKC and NCC) or Full

Council/Committee Chairman/woman (in the case of CCC) before exercising the

delegated power.

Consultation

2.6 Where an officer takes a decision under delegated authority on a matter which has

significant policy, service or operational implications or is known to be politically sensitive,the officer shall first consult with the appropriate Cabinet Member (MKC or NCC) or

Committee Chairman/woman (or in his/her absence the Vice-Chairman/woman) (CCC)

before exercising the delegated powers. When exercising delegated powers, officers shall

ensure that local Members are kept informed of matters affecting their divisions or wards.

3. Specific Delegations

The delegations are listed as follows:

Section 6.1 – All authorities (CCC, NCC and MKC);

Section 6.2 – CCC and NCC only;Section 6.3 – CCC only;

Section 6.4 – NCC only; and

Section 6.5 – MKC only.(95)



and in the following order:

Not delegated;

Delegated to Chief Executives;

Delegated to all LGSS Directors;

Delegated to LGSS Managing Director;

Delegated to Specific LGSS Directors; and

Delegated to Monitoring Officer and Chief Finance Officer.

4. Powers and Duties delegated by client authorities

4.1 The LGSS Joint Committee shall be responsible for the provision of shared services under

delegated authority from the councils concerned to the Joint Committee. The nature of

services provided and the conditions, limitations and the specific reservations which apply

are set out below. Where a council has delegated authority to the LGSS Joint Committee,

those powers and duties shall be set out either generally or specifically in that council’s

constitution or scheme of delegation.

4.2

Under the auspices of the Partnership and Delegation Agreements in place between theclient authorities and the Delegation and Joint Committee Agreement between

Cambridgeshire County Council, Northamptonshire County Council and Milton Keynes

Council (LGSS) and by virtue of Sections 101, 112 and 113 of the Local Government Act

1972, officers of the aforementioned authorities are authorised to undertake any and all of

the specified functions on behalf of the client authorities.

5. Financial Limitations

The following table sets out the financial limits of powers delegated to the LGSS Joint

Committee and directors:

Limits of powers delegated to the LGSS Joint Committee £

Key decision threshold 500k (CCC, NCC) 100k (MKC)

Issuing orders for goods and services 500k (all)

Capital virement 250k (CCC), 100k (NCC), N/A (MKC)

Revenue virement 160k (CCC), 100k (NCC), N/A (MKC)*

Loans to people or organisations 5k (CCC), N/A (NCC)**, N/A (MKC)**

Loans and expenditure of client funds 300k (CCC), N/A (NCC), N/A (MKC)

Property transactions, capital value 500k (CCC), 100k (NCC), N/A (MKC)

Property transactions, Revenue value 150k (CCC), 100k (CCC), N/A (MKC)Debt write off 10k (CCC), ? (NCC), 20k (MKC)

* Revenue Virements reserved to Chief Finance Officer at MKC, in accordance with the Financial

Scheme of Delegation

**Power to make loans reserved to Chief Finance Officer at NCC and MKC

Exceptions: decisions relating to the management of services and resources where the matter is

likely to lead to controversy or have an impact beyond that considered usual for a managerial

decision. These decisions must be referred back to the Cabinet (MKC, NCC) or the relevant Service

Committee (CCC).

(96)



6.1 Delegations from all authorities

Delegation to LGSS Joint Committee - General Delegation to

Officer

Condition

To have overall responsibility for the provision, to

the Councils, of the Shared Services.

None In accordance with all

relevant financial,

accounting, constitutional

and legal requirementsTo consider and approve the annual report for

LGSS.

None

To consider and approve the annual service plan

for each Shared Service and make

recommendations to the Councils as to the

provision of financial and other resources.

None

To instigate and undertake the selection,

recruitment and appointment to the post of LGSS

Managing Director.

None In accordance with any

protocol agreed by the

Joint Committee and in

consultation with the LGSSDirector responsible for

Human Resources or their

nominee and the Chief

Executives of the Partner

Authorities.


Officer

Condition

In respect of the LGSS Managing Director to:

a) instigate disciplinary and capabilityinvestigations and proceedings and to

take action up to and including dismissal,

and

b) implement all other relevant HR policies

and exercise any associated decision-

making powers.

Chief Executive Where the authority

concerned is theemploying authority for

LGSS Managing Director

and in consultation with

the LGSS Director

responsible for Human

Resources or their

nominee and in

accordance with the

relevant councils HR

policies and procedures.


Officer

Condition

LGSS Directors have responsibility for the

operational management of the Shared Services,

including authority to determine the number,

grade, title and nature of staff deployed and all

other terms and conditions, in addition to

ensuring their proper management within the

remit of those services for which they are

allocated responsibility by the LGSS Managing

Director.

LGSS Managing

Director for all

Shared Services.

All LGSS Directors

in respect of the

services within

their remit.

Subject to budget and in

accordance with the

relevant Council's policies

and procedures and in

consultation with the LGSS

Director responsible for

Human Resources or their

nominee and in

accordance with the

relevant Council’s HR

policies and procedures.(97)



To arrange for and undertake the recruitment

and appoint of all relevant employees with the

exception of the LGSS Managing Director and

LGSS Service Directors.

LGSS Managing

Director and/or

LGSS Directors.

In consultation with the

LGSS Director responsible

for Human Resources or

their nominee and in

accordance with the



In respect of Relevant Employees other than theLGSS Managing Director and LGSS Directors, to:

a) instigate disciplinary and capability

investigations and proceedings and to

take action up to and including

dismissal, and

b) implement all other relevant HR

policies and exercise any associated

decision-making powers.

LGSS ManagingDirector and LGSS

Directors (in

relation to posts

within their

Directorate).

In consultation with theLGSS Director responsible



accordance with the



To invite tenders and to enter into contracts In

respect of goods or services directly relating tothe provision of the Shared Services.

LGSS Managing

Director and/orLGSS Directors.

In accordance with

relevant procurementstanding orders and any

financial limits in place.


Officer

Condition

To arrange for and undertake the recruitment

and appoint to, the posts of LGSS Directors.

LGSS Managing

Director





accordance with therelevant Council’s HR


In respect of the LGSS Directors, to

a) instigate disciplinary and capability

investigations and proceedings and to

take action up to and including dismissal

and appeal, and

b) implement all other relevant HR policies

and exercise any associated decision-

making powers.

LGSS Managing

Director





accordance with the


policies and procedures

and subject to the

provisions of the Local

Authority (Standing

Orders) Regulations.

Delegation to LGSS Joint Committee – Finance

Services

Delegation to

Officer

Condition

Authority for management of Finance Services. LGSS Director

responsible for

Finance


accordance with the


and procedures.

Specific Reservations

The Delegated functions relating to Finance do not include the following Reserved Functions:(98)



approving financial strategies and plans on behalf of the councils;

approval of corporate plans on behalf of the councils;

approving schemes for the use of (non-LGSS) earmarked reserves or contingency

provision;

approval of the annual statement of accounts on behalf of the councils;

approval of renewal terms for insurances; and

approval of Financial Procedure Rules, Standing Orders and Procedures.

Delegation to LGSS Joint Committee – Internal

Audit and Risk Management

Delegation to

Officer

Condition

Authority for management of Internal Audit and

Risk Management Services.

LGSS Director

responsible for

Internal Audit and

Risk

In accordance with the

Audit and Accounts

Regulations 2003 or any

successor legislation.


accordance with the


and procedures. To maintain an adequate and effective system of

internal audit of the accounting records and

control systems in accordance with proper

internal audit practices and be authorised to visit

all establishments and have access to all

documents, other records, computer systems

and property and to require relevant information

or explanation from any officer in connection

with the above.

LGSS Director

responsible for

Internal Audit and

Risk


The Delegated Functions relating to Internal Audit and Risk Management do not include the

following Reserved Functions:

Approval of each authority’s Annual Governance Statement

Delegation to LGSS Joint Committee – Insurance Delegation to

Officer

Condition

Authority for management of Insurance Services. LGSS Director

responsible for

Insurance


accordance with the


and procedures and any

relevant legislation.


The Delegated Functions relating to Insurance do not include the following Reserved Functions:

Policy and strategy decisions on Insurance and decisions which fall outside of the principles of

decision making set out in Article 12 (CCC) and Article 14 (MKC and NCC) of the relevant

authority’s constitution.

(99)



To co-ordinate the Council’s response to national

consultations on terms and conditions of

employment, in consultation with the relevant

Cabinet Member or Committee

Chairman/woman (or in his/her absence the

Vice-Chairman/woman)

LGSS Director

responsible for

Human Resources

To implement national and local pay awards/

changes to terms and conditions of employmentfor employees.

LGSS Director

responsible forHuman Resources

To negotiate recognition agreements and local

agreements with the trade unions on behalf of

the councils, in consultation with the relevant



Vice-Chairman/woman)

LGSS Director

responsible for

Human Resources

To consult and negotiate agreements and local

agreements with the trade unions on behalf of all

3 shareholding councils through the LGSS JointConsultation Forum for all staff working for

services under the remit of the LGSS Joint

Committee. Full delegation to consult and

negotiate on changes to local agreements,

protocols, changes to LGSS structures and roles

across all LGSS employees irrespective of which

their employing council is. In the event of a

dispute this would be referred to the LGSS Joint

Committee. Any proposed changes to terms and

conditions of employment affecting all LGSS staff

would be routed back to each Council’s local

consultation forums

LGSS Director

responsible for

Human Resources

To co-ordinate the Council’s response to

retention/recruitment problems within the

agreed financial and policy framework, in

consultation with the relevant Cabinet Member

or Committee Chairman/woman (or in his/her

absence the Vice-Chairman/woman)

LGSS Director

responsible for

Human Resources

To advise the Chief Executive on the Council’s

response to any industrial action affecting

Council services, in consultation with the relevant



Vice-Chairman/woman)), so that he/she can

determine the Council’s response.

LGSS Director

responsible for

Human Resources

To mediate on individual cases or collective

disputes to attempt to resolve issues before they

are referred to members either at appeal or via

the collective disputes procedure

LGSS Director

responsible for

Human Resources


The Delegated Functions relating to Human Resources do not include the following Reserved

Functions:

appointment of Officers other than Relevant Employees (101)



decision making on disciplinary, grievance, dismissal and appeals against dismissal, relating

to Officers other than Relevant Employees

decision making on disciplinary, grievance, dismissal and appeals against dismissal for the

Head of Paid Service and Chief Officers of the Councils.

6.2 Delegations from CCC and NCC only

Delegation to LGSS Joint Committee - Pensions Delegation toOfficer

Condition

Authority for management of Pensions Services. LGSS Director

responsible for

Pensions


accordance with the


and procedures.

Delegation to LGSS Joint Committee – Property

Services

Delegation to

Officer

Condition

Authority for management of Property Services. LGSS Director

responsible forProperty Services


accordance with therelevant Council's policies

and procedures.


The Delegated Functions relating to Property do not include the following Reserved Function:

approval of the Property strategies and policies.

Delegation to LGSS Joint Committee – Legal

Services

Delegation to

Officer

Condition

Authority for management of Legal Services. LGSS Director

responsible for

LGSS Law


accordance with the


and procedures.

Obtaining information or serving statutory

notices to ascertain the legal interest of any

person in land.

LGSS Director

responsible for

LGSS Law

To authorise the institution, defence, withdrawal,

compromise or any other action relating to

claims or legal proceedings at common law orunder any enactment, statutory instrument,

order or bylaw conferring functions upon the

authorities or in respect of functions undertaken

by the authorities.

LGSS Director

responsible for

LGSS Law

To authorise officers to prosecute or defend or

appear in any legal proceedings by virtue of the

provisions of Section 223 of the Local

Government Act 1972.

LGSS Director

responsible for

LGSS Law

To affix the common seal to all documents

necessary to bring into effect decisions of theCouncils or any Committee, Sub-Committee or

officer in pursuance of powers delegated by or

on behalf of the Council.

LGSS Director

responsible forLGSS Law

(102)



6.3 Delegations from CCC only

Delegation to JC from CCC – Legal Services Delegation to

Officer

Condition

To make applications for the grant of Letters of

Administration for the use and benefit of children

in the care of CCC.

LGSS Director

responsible for

LGSS Law

To determine whether an application forplanning permission is required for CCC Matters

(Minerals and Waste); and to determine whether

planning permission is required in respect of

development to be carried out by CCC.

LGSS Directorresponsible for

LGSS Law

6.4 Delegations from NCC only

Delegation to JC from NCC – Legal Services Delegation to

Officer

Condition

Confirming orders if no objections are received toproposals for the stopping up or diversion of

public footpaths and bridleways to enable

development to take place following the granting

of planning permission.


LGSS Law

Affixing NCC’s seal to agreements where

developers or landowners propose to provide or

make contributions to the provision of education

or other facilities required as a result of the

proposed development.

LGSS Director

responsible for

LGSS Law

Determining appeals by firefighters. LGSS Directorresponsible for

LGSS Law

Acting as the Appointed Person under the Local

Government Pension Scheme Regulations 1997.

LGSS Director

responsible for

LGSS Law

Discharging the Council’s functions under the

Data Protection Act 1998, Freedom of

Information Act 2000 and regulations made

thereunder and under the Environmental

Information Regulations 2004 and under allassociated legislation

LGSS Director

responsible for

LGSS Law

Power to authorise the instigation of a formal

complaint or similar, with regards to any

individual or organisation to a professional body.

LGSS Director

responsible for

LGSS Law

To make representations in the name of the

Council in the interests of the inhabitants of

Northamptonshire at any public inquiry held by

or on behalf of any minister or public body under

any enactment.

LGSS Director

responsible for

LGSS Law

(103)



Powe, on behalf of the Council:

(i) To prepare all contracts, leases and

agreements affecting NCC land or property and

in any case where the LGSS Director responsible

for LGSS Law considers it necessary a formal

contract for the supply of goods and materials,

the provision of services or the execution of

works;(ii) To enter into any agreement or deed granting

any wayleave or easement or similar right over or

appurtenant to any property of NCC;

(iii) To attest the affixing of NCC’s seal in

circumstances where this is required;

(iv) To approve the form of agreements under

hand relating to matters of ordinary

administration;

(v) To enter into all legal documents other than

those under seal and those to which the above

item (iv) bullet point applies.

LGSS Director

responsible for

LGSS Law

Instituting and conducting on behalf of NCC

proceedings for offences under the provisions of

the Safety of Sports Grounds Act 1975 in

consultation with the Chief Fire Officer.

LGSS Director

responsible for

LGSS Law

Conveying to the appropriate trustees the sites

and buildings of any voluntary school.

LGSS Director

responsible for

LGSS Law

In consultation with the Director for Adult Social

Services, recovering charges due to the Council

under Part III of the National Assistance Act 1948

from a person in residential accommodation or

third parties liable for the charges under the

Health and Social Security Adjudications Act 1983

and to create a charge on the land of the resident

pursuant to the last mentioned Act and to enter

into or discharge any Agreement or Deed with

the resident or an interested third party relating

to the recovery of the charges.

LGSS Director

responsible for

LGSS Law

In consultation with the Director for Adult Social

Services, giving a discharge or postponement of

any Legal Charge in NCC's favour on property the

subject of a grant for adaptation works under the

Chronically Sick and Disabled Persons Act 1970.

LGSS Director

responsible for

LGSS Law

Determining applications for NCC development

of land or buildings under The Town and

Country Planning General Regulations 1992.

Any application to which the Director considers

objections should be raised to be referred to

the Development Control Committee for

determination.

LGSS Director

responsible for

LGSS Law

(104)



Carrying out the Council’s powers and duties

concerning the giving of directions to persons

residing unlawfully in vehicles on land without

consent to remove their vehicles on pain of

prosecution and authority to enter into

arrangements with neighbouring local authorities

under Section 101 of the Local Government Act

1972, in this respect when such action isconsidered to be expedient.

LGSS Director

responsible for

LGSS Law

Agreeing appointments to the

Northamptonshire Valuation Tribunal on

behalf of the Council.

LGSS Director

responsible for

LGSS Law

Power to execute transfers of land and other

property and any documents ancillary to the

transfer of staff where those documents are

required to be made under the following

enactments: The School Standards and

Framework Act 1998, The Education Act 2002and The Academies Act 2010.

LGSS Director

responsible for

LGSS Law

Power to affix the Council’s seal to any

document necessary as a result of a scheme

made under Schedule 2 of the Courts Act 2003

for the transfer of property used by Magistrates

Courts

LGSS Director

responsible for

LGSS Law

Delegation to LGSS Joint Committee – Finance

Services

Delegation to

Officer

Condition

To determine and implement arrangements forTreasury Management in accordance with the

(CIPFA) Treasury Management in the Public

Services Code of Practice, NCC’s approved

Treasury Management Policy Statement and

Treasury Management and Investment

Strategy, Financial Procedure Rules and any

other arrangements approved by NCC,

including appointment of investment advisors.


Finance

To be responsible for authorising and operating

NCC’s banking arrangements including

determining arrangements for the signing and

security of cheques and the operation of the

BACS, CHAPS and Direct Debit processes.

LGSS Director

responsible for

Finance

To commission investigations and reports,

where appropriate, in support of NCC’s Anti-

Fraud Policy and financial governance

arrangements.

LGSS Director

responsible for

Finance

To ensure NCC pays its creditors and recovers its

debts in line with agreed policies and to write off

bad or irrecoverable debts or deficiencies inaccordance with agreed policies.

LGSS Director

responsible for

Finance

To implement national and local pay awards

and increase payments under the Pension

Increase Acts.

LGSS Director

responsible for

Finance

(105)



In consultation with relevant Chief Officer, to

approve the early retirement of staff who are

subject to the Local Government

Superannuation Regulations.

LGSS Director

responsible for

Finance

To make finance lease arrangements. LGSS Director

responsible for

Finance

To manage the deployment of NCC’s revenueand capital resources including any resources

allocated for joint working.


Finance

To represent and act on behalf of NCC in

connection with bankruptcies including

meetings of creditors.

LGSS Director

responsible for

Finance

Approval of supplementary estimates of

expenditure in the case of emergencies or

disasters affecting Northamptonshire.

LGSS Director

responsible for

Finance

Providing financial information to the media

and members of the public.

LGSS Director

responsible forFinance

Power to deal with all insurance cover and the

settlement of claims.

LGSS Director

responsible for

Finance

Power to maintain NCC’s responsibility for

maintaining the Local Government Pension

Scheme Regulations 1997, and any subsequent

amending regulations, including the exercise of

the Administering Authority’s discretion and to

make arrangements for the monitoring of thePension Fund investments.

LGSS Director

responsible for

Finance

Power to approve the acquisition of land and

buildings and interests in land and buildings

where the consideration is less than £500k.

LGSS Director

responsible for

Finance

Power to declare land and buildings surplus to

requirements, to authorise the demolition of

buildings and to authorise the disposal of land

and buildings and interests in land and buildings

where the consideration is no greater than£500,000

LGSS Director

responsible for

Finance

The entering into of leases, easements, licences

and wayleaves in respect to real property where

annual consideration is less than £25,000 and/or

the duration of the agreement does not exceed

10 years.

LGSS Director

responsible for

Finance

The surrender of leases, easements, licenses and

wayleaves in respect to real property.

LGSS Director

responsible for

Finance

The imposition and acceptance of the benefit of

restrictive covenants in respect to the Council’s

real property and any modifications or discharge

of such restrictive covenants.


Finance

(106)



The grant or acceptance of grant of assignment,

under-lease or sub-lease of leases of real

property.

LGSS Director

responsible for

Finance

Power to dispose of land and/or buildings to a

utility company or similar statutory body where

the land and/or buildings are required for the

exercise of the statutory function of the utility

company or similar statutory body, following

consultation with the relevant Cabinet Member.

LGSS Director

responsible for

Finance

Power to grant a lease or licence of land and/or

buildings to a utility company or similar statutory

body where such a licence is required for the

exercise of the statutory functions of the utility

company or similar body, following consultation

with the relevant Cabinet Member.

LGSS Director

responsible for

Finance

To authorise the granting of a lease or licence

over land and/or buildings on concessionaryterms for a period not exceeding 10 years to

charitable and not for profit organisations.

LGSS Director

responsible forFinance

To authorise the appropriation of land and

buildings between directorates for statutory

purposes.

LGSS Director

responsible for

Finance

To negotiate and authorise revised rents or fees

for existing leases, easements, wayleaves and

licences at review dates in accordance with

existing provisions within the lease, easement,licence and wayleaves

LGSS Director

responsible for

Finance

Agreeing compensation payable in respect of

tenant’s improvements in accordance with

compensation provisions of leases and licences

LGSS Director

responsible for

Finance

Agreeing settlement of claims for disturbance

under Part 1 of the Land Compensation Act

1973 or under any other statutory

compensation provisions where no land is being

acquired from the claimant

LGSS Director

responsible for

Finance

Leasing or granting a licence for the occupationof properties acquired in advance of

requirements


Finance

To serve notice on riparian owners/occupiers to

carry out land drainage work

LGSS Director

responsible for

Finance

To authorise the acquisition of land and

buildings where such land and buildings are the

subject of a valid blight notice

LGSS Director

responsible for

Finance

To make applications for planning permission

and listed building consent on behalf of the

Council to the Council or other statutory

planning bodies

LGSS Director

responsible for

Finance

(107)



6.5 Delegations from Milton Keynes Council

Delegation to JC from MKC – Revenues and

Benefits Services

Delegation to

Officer

Condition

Authority for management of Revenues and

Benefits Services.

LGSS MKC

Corporate

Resources

Director

Subject to the Council’s

policies and procedures


The Delegated Functions relating to Revenues and Benefits from Milton Keynes Council do not

include the following Reserved Function:

The approval of the Council Tax base, Business rates baseline, Local Welfare Reform Policy

and Local Council Tax reduction Policy.

6.6 Monitoring Officer and Chief Financial Officer Delegations

Each authority is responsible for assigning the roles of Monitoring Officer and Chief FinancialOfficer to specific posts within their structures. These roles may be designated to LGSS officers but

this need not be the case. For this reason, the powers and duties associated with these roles have

been separated from those allocated to LGSS Officer. The posts to which these roles are

designated are set out in each authority’s articles.

Monitoring Officer - Cambridgeshire County Council

Power or Duty Delegation to

Officer

Condition

To make such amendments to the CCCConstitution and related Documents, as may

from time to time become necessary to reflect

and take account of changes in legislation,

guidance, Council Policy, decisions of the Council

and any drafting changes or improvements. This

shall not include any changes of substance.

MonitoringOfficer (CCC) In consultation withGroup Leaders. Not to be

exercised if any Group

Leader objects to the

proposed change.

To act as the Proper Officer for the purposes of

the Local Government Act 2000 and regulations

made there under, except where legislation or

the Scheme of Delegation names another officer.

Monitoring

Officer (CCC)

In cases of dispute, to decide upon a Member's

"need to know".

Monitoring

Officer (CCC)

To agree procedures for the conduct of all

appeals heard by the CCC Service Appeals Sub-

Committee.

Monitoring

Officer (CCC)

To agree procedures for the conduct of CCC

Education Admission and Exclusion Appeals and

the selection and appointment of members to

CCC appeals panels.

Monitoring

Officer (CCC)

Monitoring Officer - Northamptonshire County Council

Please refer to the relevant section of Northamptonshire County Council’s constitution for details

of the powers and duties of the Monitoring Officer (NCC) (108)

https://cmis.northamptonshire.gov.uk/cmis5live/PublicDocuments.aspx






Monitoring Officer – Milton Keynes Council

Please refer to the relevant section of Milton Keynes Council’s constitution for details of the

powers and duties of the Monitoring Officer (MKC)

Chief Financial Officer - Cambridgeshire County Council

Delegation to JC from CCC – Finance Services Delegation to

Officer

Condition

The management of trust funds on behalf of CCC. Chief Finance

Officer/Section

151 Officer (CCC)

The Treasury Management function including the

management of debt and the borrowing and

investment of money (excluding the

Superannuation Fund).

Chief Finance

Officer/Section

151 Officer (CCC)

Approval of CCC’s banking facilities;arrangements for the signing and security of

cheques, etc.

Chief FinanceOfficer/Section

151 Officer (CCC)

Capital financing determinations under the

Local Government and Housing Act 1989 where

these may be made by an officer.

Chief Finance

Officer/Section

151 Officer (CCC)

Approval of supplementary estimates of

expenditure under Section 138 of the Local

Government Act 1972 (emergencies or disasters

affecting.

Chief Finance

Officer/Section

151 Officer (CCC)

To approve any detailed schemes of localfinancial management. Chief FinanceOfficer/Section

151 Officer (CCC)

To approve the implementation of local

financial systems.

Chief Finance

Officer/Section

151 Officer (CCC)

To write off bad or irrecoverable debts or

deficiencies relating to stores or property up to

a maximum amount set out in the Council’s

constitution or unlimited if the debtor is

bankrupt/insolvent; unable to be traced; in

prison and has no means to pay; or there is no,

or uncertain liability.

Chief Finance

Officer/Section

151 Officer (CCC)

To make loans in furtherance of service

objectives to other persons or organisations up

to a maximum amount set out in the Council’s

constitution.

Chief Finance

Officer/Section

151 Officer (CCC)

To approve loans and expenditure financed

from the Invest to Transform Fund, Partnership

Fund, Capital Financing Fund and

Environmental Fund subject to certain financial

limits set out in the Council’s constitution.

Chief Finance

Officer/Section

151 Officer (CCC)

(109)

http://milton-keynes.cmis.uk.com/milton-keynes/PublicDocuments.aspx






To determine requests for CCC to act as co-

guarantor for leases held by voluntary

organisations and charities, in consultation with

the appropriate Committee Chairman/woman

(or in his/her absence the Vice-

Chairman/woman).

Chief Finance

Officer/Section

151 Officer (CCC)

To authorise, in consultation with the Executive

Director: Children, Families and Adults, schoolsto plan for a deficit budget to finance

exceptional purchases/ projects.

Chief Finance

Officer/Section151 Officer (CCC)

To review and increase financial limits on an

annual basis, taking account of inflation, subject

to consultation with the relevant portfolio

holder.

Chief Finance

Officer/Section

151 Officer (CCC)

To sign off grant claims. Chief Finance

Officer/Section

151 Officer (CCC)

Delegation to JC from CCC - Pensions Delegation to

Officer

Condition

To determine all future applications to join CCC's

superannuation fund as an admitted body after

consultation with the Chairman/woman of the

Pension Fund Board.

Chief Finance

Officer/Section

151 Officer (CCC)

To determine any applications to CCC for

recommencement of the payment of a widow’s

pension.

Chief Finance

Officer/Section

151 Officer (CCC)

To determine future applications to CCC for theearly payment of deferred pension rights.


151 Officer (CCC)

To exercise the discretion as to whom any lump

sum death grant should be paid out from the CCC

Pension Fund.

Chief Finance

Officer/Section

151 Officer (CCC)

Detailed implementation of the investment

strategy as determined by the Pension Fund

Board and the issuing of any instructions to

investment managers consistent with the

strategy or required as a matter of urgency tosafeguard CCC's position.

Chief Finance

Officer/Section

151 Officer (CCC)

To agree any ‘whole fund’ parameters and

assumptions used by the Actuary for the triennial

fund valuation and the phasing of any changes to

employer contribution rates after consultation

with the Chairman/woman of the Pension Fund

Board.

Chief Finance

Officer/Section

151 Officer (CCC)

(110)



Chief Financial Officer - Northamptonshire County Council

Delegation to JC from CCC Delegation to

Officer

Condition

To exercise the proper administration of the

Council’s financial affairs under Section 151 of

the Local Government Act 1972, and all other

relevant legislation and regulations.

Chief Finance

Officer/Section

151 Officer (NCC)

To be responsible for ensuring that properaccounts and records are maintained in line with

relevant legislation, accounting standards and

CIPFA’s Statement of Recommended Practice

(SORP); and that signed and approved accounts

are completed and published


151 Officer (NCC)

To review and approve detailed operational

financial procedures and ensure these implement

the Council’s Financial Procedure Rules

Chief Finance

Officer/Section

151 Officer (NCC)

To ensure that the financial management of the

Council is adequate and effective and that thefollowing arrangements are in place:-

1. a sound system of internal control;

2. arrangements for the management of risk

3. arrangements as are appropriate to mitigate

the potential financial impact on the Council of

assessed risks.

Chief Finance

Officer/Section151 Officer (NCC)

To ensure that the Council has sufficient reserves

and operating capital to effectively discharge its

responsibilities and meet its objectives.

Chief Finance

Officer/Section

151 Officer (NCC)

Contributing to the corporate management ofthe Council in particular through the provision of

professional financial advice and ensuring

lawfulness and prudence of decision-making.


151 Officer (NCC)

Providing advice on the scope of powers and

authority to take decisions, maladministration,

financial impropriety, probity and budget and

policy framework issues to all councillors and to

support and advise councillors and officers in

their respective roles.

Chief Finance

Officer/Section

151 Officer (NCC)

To nominate an officer to undertake all the

decision making powers of the Chief Finance

Officer in his absence – The Deputy Chief Finance

Officer. In the absence of the Chief Finance

Officer all decision making powers of the Chief

Finance Officer shall be the responsibility of the

Deputy Chief Finance Officer.

Chief Finance

Officer/Section

151 Officer (NCC)

Power to make loans to banks, financial

institutions and other organisations in

accordance with the Treasury Management

Strategy and Financial Procedure Rules.

Chief Finance

Officer/Section

151 Officer (NCC)

Chief Financial Officer – Milton Keynes Council

This responsibility is retained by Milton Keynes Council. Please refer to the relevant section of

Milton Keynes Council’s constitution for details of the powers and duties of the Chief Financial

Officer. (111)






M a n a g i n g D i r e c t o r

J o h n K a n e

D i r e c t o r o f F i n a n c e

& S 1 5 1

O f f i c e r N C C

M a t t B o w m e

r

D i r e c t o r o f P e o p l e ,

r a n ! f o r m a t i o n ! a n "

r a n ! a c t i o n !

C h r i ! t i n e # e e "

D i r e c t o

r o f $ S e r % i c e !

$ a n F a r r a r

C o r p o r a t e D i r e c t o r o f

# e ! o r c e ! M K C & S e c t i o n

1 5 1 O f f i c e r M K C

i m ' a n n a m

D i r e c t o r o f ( e g a l &

) o % e r n a n c e

* e n t i n B a + e r

( ) S S ( a w ( t "

e - c l M K C .

( ) S S D e m o c r a t i c

S e r % i c e !

e - c l M K C .

( ) S S S

t r a t e g / &

0 r c h i t e c t r e

i n c l

M K C .

N ' F $ O p e r a t i o n !

( ) S S

S e r % i c e

M a n a g e m e n t

i n c l

M K C .

N o r t h a m p

t o n ! h i r e $

O p e r

a t i o n !

M K C $ O

p e r a t i o n !

C C C $ O

p e r a t i o n !

F i n a n c e

e - c l M K C .

P e n ! i o n !

P r o p e r t /

e - c l M K C .

r a n ! a c t i o n ! ( ) S S .

i n c l M K C . & ( ) S S

D e t

( ) S S

r a n ! f o r m a t i o n

' # a n " ( e a r n i n g &

D e % e l o p m e n t

P e o p l e . ( ) S S .

i n c l M K C .

P r o g r a m m e &

P r o 2 e c t M a n a g e m e n t

N C C .

D e m o c r a t i c S e r % i c e !

M K C

# e % e n e ! & B e n e f i t !

M K C

# e % e n e ! & B e n e f i t !

N B C a n " N o r C C

D e t M K

P r o c r e m e n t &

$ n ! r a n c e ( ) S S

3 i " e

0 " i t & # i ! + ( ) S S

3 i " e

M K C # e t a i n e "

S e r % i c e !

0 ! ! e t !

P r o p e r t / &

F

a c i l i t i e !

M a

n a g e m e n t

( e g a l

$ n

f o r m a t i o n

) o % e r n a n c e

P r o f e ! ! i o n a l F i n a n c e

M K C

h e ! e o - e ! ! h o w p o ! t ! 4 0 l l o t h e r o - e ! ! h o

w f n c t i o n a l r e ! p o n ! i i l i t i e ! a n " a r e n

o t n e c e ! ! a r i l / p o ! i t i o n !

0 ! ! e t !

e - c l M K .

P r o p o ! e " D a / O n e F n c t i o n a l M o " e l

N o r C C $

O p e r a t i o n !

' e a " o f S e r % i c e

0 ! ! r a n c e , C ! t o m e r !

a n " S t r a t e g /

C l a i r e o w n r o w

ANNEX B

(112)



C H I L D R E N A N D Y O U N G P E O P L E C O

M M I T T E E T E R M S O F R E F E R E N C E

T h e

f o l l o w

i n g u p

d a

t i n g c

h a n g e s

( i n b o

l d t y p e

) t o t h e C o m m i t t e e ’ s t e r m s o f r e f e r e n c e a r e p r o p o s e d f o r s u b m i s s i o n t o t h e

C o u n c

i l i n

M a r c

h .

C U R R E N T

P R O P O S E D

1 .

T o s c r u

t i n i s e

t h e p r o v

i s i o n o

f s e r v

i c e s ,

t h e a c

h i e v e m e n

t o

f

t a r g e

t s a n

d t h e p r o v i s

i o n o

f r e s o u r c e s

b y

t h e

C o u n c

i l a n

d

i t s p a r t n e r s

f o r

t h e c

h i l d r e n a n

d y o u n g p e o p

l e o

f M i l t o n

K e y n e s a n

d t h e

i r f a m i

l i e s .

1

.

T o s c r u

t i n i s e

t h e p r o v

i s i o n o

f s e r v i c e s ,

t h e a c

h i e v e m e n

t o

f

t a r g e

t s a n

d t h e p r o v

i s i o n o

f r e s o u r c e s

b y

t h e

C o u n c

i l a n

d

i t s p a r t n e r s

f o r

t h e c

h i l d r e n a n

d

y o u n g p e o p

l e o

f M i l t o n

K e y n e s a n

d t h e

i r f a m

i l i e s .

2 .

T o s u p p o r t a n

d c

h a l l e

n g e

t h e

C o u n c

i l a n

d i t s p a r t n e r s

i n

d e v e

l o p

i n g e v

i d e n c e - b

a s e

d p o

l i c i e s a n

d s

t r a t e g

i e s w

h i c h

a s s

i s t i n c r e a

t i n g p o s

i t i v e o u

t c o m e s

f o r

t h e c

h i l d r e n a n

d

y o u n g

p e o p

l e

o f M i l t o n

K e y n e s

s o

t h a

t t h e y

c a n

b e

h e a

l t h y ,

b e s a

f e ,

e n j o y

t h e

i r c

h i l d h o o

d ,

a c

h i e v e e c o n o m

i c

w e

l l - b e

i n g

a n

d

m a k e

a

p o s

i t i v e

c o n

t r i b u

t i o n

t o

t h e

B o r o u g

h .

2

.

T o s u p p o r t a n

d c

h a

l l e n g e

t h e

C o u n c

i l a n

d i t s p a r t n e r s

i n

d e v e

l o p

i n g e v

i d e n c e - b a s e

d p o

l i c i e s a n

d s

t r a t e g

i e s w

h i c h

a s s

i s t i n c r e a

t i n g p o s

i t i v e o u

t c o m

e s

f o r

t h e c

h i l d r e n a n

d

y o u n g

p e o p

l e

o f M i l t o n

K e y n e s

s o

t h a

t t h e y

c a n

b e

h e a

l t h y ,

s a

f e ,

e n

j o y

t h e

i r c

h i l d h o

o d

, a c

h i e v e

e c o n o m

i c

w e

l l - b e

i n g

a n

d

m a

k e

a

p o s

i t i v

e

c o n

t r i b u

t i o n

t o

t h e

B o r o u g

h

3 .

T o s c r u

t i n i s e ,

o n

b e h a

l f o

f t h e

C o u n c

i l , t h e

C h i l d r e n a n

d

F a m

i l i e s

P a r t n e r s

h i p ,

t h e

S a

f e g u a r d

i n g

C h i l d r e n

B o a r d

a n

d t h e

C o r p o r a

t e P a r

e n

t i n g

P a n e

l .

3

.

T o s c r u

t i n i s e ,

o n

b e

h a

l f o

f t h e

C o u n c

i l , t h e

C h i l d r e n a n

d

F a m

i l i e s

P a r t n e r s

h i p t h e

S a

f e g u

a r d

i n g

C h i l d r e n

B o a r d ,

t h e

C o r p o r a

t e P a r e n

t i n g

P a n e

l a n

d ,

i n p a r t n e r s

h i p w

i t h

t h e

H e a

l t h a n

d A d u

l t S o c

i a l C a r e

C o m m

i t t e e ,

t h e w o r k

o f t h e

H e a

l t h a n

d

W e

l l B e

i n g

B o a r d

i n c

l u d i n g a n y

a p p r o p r i a

t e s u

b - c o m m

i t t e e s o r

w o r k

i n g p a r t i e s

t h a

t i t

m a y e s

t a b l i s h

.

4 .

T o

a p p o

i n t

a

p l a

n n

i n g

g r o u p

t o

o v e r s e e

t h e

i m p l e m e n t a t i o n

o f t h e

C o m m i t t e e ’ s w o r k p r o g r a m m e , a s

a g r e e

d b y

t h e

S c r u

t i n y

M a n a g e m e n

t C o m m

i t t e e .

4

.

T o

a p p o

i n t

a

p l a n n

i n g

g r o u p

t o

o v e r s e e

t h e

i m p l e m e n t a t i o n

o f t h e

C o m m i t t e e

’ s w o r k p r o g r a m m e , a s

a g r e e

d b y

t h e

S c r u

t i n y

M a n a g e m e

n t C o m m

i t t e e .

ITEM 4(b)

(113)



C U R R E N T

P R O P O S E D

5 .

S u

b j e c

t t o

t h e

a g r e e m e n

t o

f t h e

S c r u

t i n y

M a n a g e m e n

t

C o m m

i t t e e ,

t o c o - o p t p e r s o n s

i n a n o n - v o

t i n g c a p a c

i t y ,

t o

a d d

t o

t h e

e x p e r t

i s e ,

b r e a

d t h

o f

k n o w

l e d g e

a n

d

u n

d e r s

t a n

d i n g o

f t h e w

o r k o

f t h e

C o m m

i t t e e .

5

.

S u

b j e c

t t o

t h e

a g r e e m e n

t o

f t h e

S c r u

t i n y

M a n a g e m e n

t

C o m m

i t t e e ,

t o c o - o p

t p e r s o n s

i n a

n o n - v o

t i n g c a p a c

i t y ,

t o

a d d

t o

t h e

e x p e r t i s e ,

b r e a

d t h

o f

k n o w

l e d g e

a n

d

u n

d e r s

t a n

d i n g o

f t h e w o r k o

f t h e

C

o m m

i t t e e .

6 .

T o

i n v

i t e e x p e r t w

i t n e s

s e s

i n r e s p e c

t o

f p a r t i c u

l a r

i t e m s

t o

b e c o n s

i d e r e

d b y

t h e C

o m m

i t t e e .

6

.

T o

i n v

i t e e x p e r t w

i t n e s s e s

i n r e s p e c

t o

f p a r t i c u

l a r

i t e m s

t o

b e c o n s

i d e r e

d b y

t h e

C o m m

i t t e e .

(114)



ITEM 4(c)


23 MARCH 2016

23 March 2016

Report considered by Joint Negotiating Committee Employer’s Side - 22 February2016

PAY POLICY STATEMENT – FINANCIAL YEAR 2016/17

1 Purpose

1.1 This policy statement is provided in accordance with Section 38(1) of theLocalism Act 2011 and will be updated annually from April each year.

1.2 This pay policy statement sets out Milton Keynes Council’s (MKC’s) policiesrelating to the pay of its non-schools workforce for the financial year 2015/16,in particular:

a) The remuneration of its Chief Officers

b) The remuneration of its “lowest paid employees”

c) The relationship between

i. The remuneration of its Chief Officers and

ii. The remuneration of its employees who are not ChiefOfficers

The pay ratios in respect of these are given at Annex A.

2 Definitions: For the purpose of this pay policy the following definitionswill apply:

2.1 “Pay” in addition to salary includes charges, fees, allowances, benefits inkind, increases in/enhancements to pension entitlements, and terminationpayments. It does not include any employer pension or NI contributions.

2.2 “Chief Officer” refers to the following roles with MKC:

a) Chief Executive, as Head of Paid Service*

b) Corporate Director for People*, Corporate Director for Place*,Corporate Director for Resources and Commercial Development*, theDirector of Public Health, and the Service Director for Law andGovernance* as the Council’s statutory Chief Officers.

c) Strategic Director*, Service Directors and Assistant Directors as non-statutory Chief Officers if they report directly or are directly accountableto a statutory or non-statutory Chief Officer in respect of all or most oftheir duties.

With the exception of the Chief Executive and the Director of PublicHealth, these roles are subject to Chief Officer terms and conditions ofservice and national pay bargaining.

* Core members of the Council’s Corporate Leadership Team (CLT).

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23 March 2016

2.3 “Lowest paid employees” refers to those staff employed within grade A ofthe Council’s pay framework. This excludes staff governed by nationalconsultation groups. This definition of the “lowest paid employees” has beenadopted because grade A is the lowest grade on the Council’s pay framework.

2.3.1 MKC has a separate pay structure for apprentice roles.

2.4 “Employees who are not a Chief Officer” refers to all staff who are notcovered under the Chief Officer group above. This includes the lowest paidemployees i.e. staff on grade A. These staff are on NJC (single status) termsand conditions of service. This group excludes staff governed by the followingnational consultation groups:

Joint Negotiating Committee for Coroners

National Employers’ Organisation for School Teachers (NEOST)

The Soulbury Committee

Joint Negotiating Committee for Youth and Community Workers

3 Pay framework and remuneration levels

3.1 General approach: Remuneration at all levels needs to be adequate tosecure and retain high-quality employees dedicated to fulfilling MKC’s business objectives and delivering services to the public. This has to bebalanced by ensuring remuneration is not, nor is seen to be, unnecessarilyexcessive. Each council has responsibility for balancing these factors andeach council faces its own unique challenges and opportunities in doing soand retains flexibility to cope with various circumstances that may arise that

might necessitate the use of market supplements or other such mechanismsfor individual categories or posts where appropriate. MKC’s pay is set abovethe Living Wage.

3.2 Responsibility for decision on remuneration: It is essential for goodgovernance that decisions on pay and reward packages for chief executivesand chief officers are made in an open and accountable way and that there isa verified and accountable process for recommending the levels of topsalaries.

3.2.1 With the exception of any groups where pay is governed by national

consultation groups or who have transferred to the Council under TUPElegislation, pay for Chief Officers, the lowest paid employees and all otheremployees who are not Chief Officers is determined by the Employer’s Side ofthe Joint Negotiating Committee [JNC(E)]. The JNC(E) comprises councillorsfrom the main political parties and has the responsibility for local terms andconditions of employment for staff within MKC’s pay framework.

3.2.2 The current pay framework in respect of Chief Officers was agreed by the JNCon 27 October 2014 and is subject to national pay bargaining.

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23 March 2016

3.2.3 The current pay framework in respect of Employees who are not a ChiefOfficer was implemented from 1 April 2015 and is subject to national paybargaining.

3.2.4 Where staff have transferred to MKC’s employ with pay protected under TUPE

legislation, MKC will seek to harmonise pay, terms and conditions of servicewhere this is appropriate.

3.3 Salary grades and grading framework

3.3.1 Grades are determined in line with national guidance, with the grade for eachrole being determined by a process of job evaluation. This ensures that thereis a fair and consistent practice for different groups of workers with the sameemployer.

3.3.2 As part of this MKC determined a local pay framework and the overall numberof grades is 19.

a) There are four grades in the pay framework for Chief Officer roles. Theallocation of these grades is determined using the Hay Job EvaluationScheme:

i. Chief Executive being the highest,

ii. Corporate Director comprising 1 pay band,

iii. Service Director consisting of 2 pay bands.

Each Chief Officer is on a spot salary within each pay band. There is no salaryprogression. Pay levels are reviewed at least every 3 years to ensure they

remain at an appropriate level (the baseline year was 2014).

b) There are 15 grades in the pay framework for employees who are not aChief Officer. The allocation of these grades is determined using a jobevaluation scheme: grade A being the lowest and grade O being thehighest. Employees can progress to the salary maximum of their gradesubject to key objectives being met to an acceptable level and therebeing no current performance issues.

3.3.3 Pay awards are awarded for all staff in line with the outcome of national paybargaining for each group of staff. MKC is a Living Wage employer and as

such, will ensure that its lowest pay rate is above the Living Wage.

4 Remuneration – level and element

4.1 Salaries: Chief Officers

4.1.1 The salary of the Chief Executive and the salary bands for all Chief Officersare published on the council’s website alongside those of other officersearning more than £50,000 at Pay information (Annex C).

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4.1.2 For Chief Officers at all levels, salary on appointment has regard to therelative size and challenge of the role compared to other Chief Officer roleswithin MKC (via the job evaluation process). Account is also taken of otherrelevant available information, including the salaries of Chief Officers of othersimilar sized organisations. The salary is set by the Appointment Panel for the

specific role (this panel comprises councillors from the main political parties).

4.1.3 Where salary packages are in excess of £100,000 (including any fees,allowances, benefit in kind etc but excluding employer’s pension and NIcontributions) the decision in respect of salary will remain with the Appointment Panel. All appointments, including detail of the salary package,will be reported to full Council. Salaries currently falling within this range arethose at Chief Executive, Corporate Director and Director level.

4.2 Salaries: Employees who are not Chief Officers: Employees new to thecouncil (including “lowest paid employees”) will nor mally be appointed to the

first point of the salary range for their grade. Where the candidate’s currentemployment package would make the first point of the salary rangeunattractive (and this can be demonstrated by the applicant in relation tocurrent earnings) or where the employee already operates at a levelcommensurate with a higher salary, a higher salary may be considered by therecruiting manager. This will be within the salary range for the grade. Thecandidates’ level of skill and experience should be consistent with that of otheremployees in a similar position on the salary range.

4.3 Salaries: Lowest paid employee: Each lowest paid employee is paid withinthe salary range for grade A.

4.4 Bonus: There is no provision for bonus payments for Chief Officers, or foremployees who are not Chief Officers, or for the “lowest paid employees”.

4.5 Market supplements: It is important that MKC is able to attract and retainstaff at all levels of the organisation in an increasingly competitive job market.Where market forces suggest such a supplement is needed the council willapply its market supplement policy. MKC’s policy in respect of this can befound at: Pay information. Any such supplement is made clear in the contractof employment and is subject to review, with appropriate adjustments made.

4.6 Honoraria/Temporary responsibility payments: There is provision at all

levels within MKC for an Honoraria or Temporary Responsibility Payment tobe made to staff that have completed the duties of a higher graded post,provided they meet with the criteria for this scheme set out at Payinformation.

4.7 Other pay elements

4.7.1 The overall remuneration, including claimed expenses and employer’s pensioncontribution, for Chief Officer” who are core members of the CorporateLeadership Team is published in MKC’s Statement of Accounts.

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4.7.2 “Chief Officers are subject to performance management processes in thesame way that employees who are not Chief Officers and lowest paidemployees are.

4.7.3 The Chief Executive’s objectives are set each year by the three political Group

Leaders. The Chief Executive is appraised against those objectives by aPanel comprising the three Group Leaders. There is no financial recognitionlinked to this appraisal process.

4.7.4 The Corporate Directors are appraised by the Chief Executive as their linemanager. The Chief Executive seeks feedback to inform that appraisal fromthe relevant Portfolio Holder(s) and (where relevant – ie: in a NOC situation)the relevant opposition spokesperson(s). There is no financial recognitionlinked to this appraisal process.

4.7.5 Other Chief Officers are treated in accordance with the arrangements appliedfor lowest paid employees and all other employees who are not Chief Officers.Full details of the appraisal system can be found on the internet at Payinformation.

4.8 Charges, fees or allowances: Any allowance or other payment will only bemade to staff in connection with their role or the patterns of hours they workand must be in accordance with MKC’s collective agreement in relation toTerms and Conditions of Service.

4.9 Election fees and duties: These are paid as a separate employment to theCouncil’s Returning Officer.

4.10 Benefits in kind: There are no benefits in kind given by MKC. Any gift orconflict of interest must be registered in accordance with MKC’s Code ofConduct.

Pension: All employees as a result of their employment are eligible to join theLocal Government Pension Scheme. MKC’s discretions within this schemeare set out in the Pension Discretions policy at Pay information.

4.11 Severance payments

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4.11.1 MKC is already required to publish its policy on discretionary payments onearly termination of employment as well as publishing its policy on increasingan employee’s total pension scheme membership and on awarding additionalpension. This policy applies to all employees of the council. These can befound within MKC’s Redeployment and Redundancy Policy at Pay

information

4.11.2 It is important that MKC has flexibility to respond to unforeseen circumstancesas regards re-employing former employees as a Chief Officer. If it re-employsa previous employee who received a redundancy or severance package onleaving, or if that person returns on a ‘contract for services’ or if they are inreceipt of a Local Government / Firefighter Pension scheme (with the same oranother local authority), then the provisions of the Local Government PensionScheme and the Redundancy Modifications Order will be applied.

4.11.3 The Redundancy Modifications Order provides that:

a) If MKC, or another public authority to which the Redundancy PaymentsModification Order (Local Government) 1999 (as amended) applies,makes an offer of another job that will commence within four weeks ofthe termination of a contract, the officer will not be entitled to aredundancy payment.

b) Any offer of voluntary redundancy is made on the understanding that ifanother public authority to which The Redundancy Payments(Continuity of Employment in Local Government, etc) (Modification)Order 1999 applies, makes an offer of a job before the termination ofemployment which will be taken up within four weeks of the termination

of employment with MKC, there shall be no entitlement to a redundancypayment.

Background Papers: Pay Ratio’s and Pay Policy Benchmarking(Annexes A and B)

Link to Pay Information Pay information (Annex C)

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ANNEX A

PAY RATIOS:

1. Relationship between remuneration of Chief Officers and employees whoare not Chief Officers

These calculations are based on salary data as at 31st December 2015.

Mean average earnings ratio = 6.34 : 1

(a) Total salaries £61,065,868 2,514 (headcount) = £24,290

(b) Highest paid employee (Chief Executive): £154,000 per annum

Median average earnings ratio = 6.71 : 1 based on FTE salary

Median salary is based on the full time equivalent (FTE) salary of eachemployee to reflect the value of the role. This is £22,937.

This ratio is below the expected multiples of 8.1-12.1 for the public sector asidentified in the Hutton Review of Fair Pay in the Public Sector (March 2011)Report.

2. Relationship between remuneration of Chief Officers and lowest paidemployees Note: This calculation is based on expected salary levels at 1 April 2016. It includes the final pay offer and increased Living Wage

Foundation rate.

(a) Ratio = 9.5 : 1

(b) Lowest paid employee: £16,191

(c) Highest paid employee (Chief Executive): £154,000 per annum

The above ratios will be monitored and measured against those in similarorganisations.

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ANNEX B

Pay Policy Ratio Benchmark Information(Taken from Published Pay Policies for 2015/16)

HighestPaid

Salary

LowestPaid

Salary

Highestto

LowestSalaryRatio

MedianAverageSalary

Average EarningsRatio

Mean Median

Milton KeynesCouncil 2015

£154,000 £15,207 10 : 1 £22,792 5.7 : 1 6.75 : 1

Milton KeynesCouncil 2016

£154,000 £16,191 9.5 : 1 £22,937 6.34 : 1 6.71 : 1

Bedford BoroughCouncil

£170,000 £13,500 12.6 : 1 6 : 1 5 : 1

Bracknell Forest £156,600 £14,758 10.6 : 1 5.9 : 1 6.7 : 1

BuckinghamshireCounty Council

£219,000 £13,855 15.8 : 1 8 : 1

CentralBedfordshireCouncil

£186,200 £13,614 13.7 : 1 6.8 : 1 7.3 : 1

Luton BoroughCouncil

£170,000 11.5 : 1 8.1 : 1

NorthamptonBorough Council

£138,300 £13,321 10.4 : 1 £25,727 5.1 : 1 5.4 : 1

ReadingBorough Council

£135,000 £15,207 9 : 1 £23,945 5.6 : 1

Swindon £161,003 £13,709 11.7 : 1 £22,920 6.1 : 1 7 : 1

Thurrock £170,000 £15,149 11.2 : 1 7.23 : 1 7.85 : 1

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ITEM 4(d)


23 MARCH 2016

23 March 2016

Report considered by the Cabinet – 14 March 2016

GREAT LINFORD NEIGHBOURHOOD PLAN NORTH AND GREAT LINFORD

NEIGHBOURHOOD PLAN SOUTH

Responsible Cabinet Member: Councillor Legg, Cabinet Member for Public Realm

Report Sponsor: Anna Rose, Service Director: Planning andTransport

Author and contact: Diane Webber, Senior Planning Officer, 01908252668

Executive Summary:

The report seeks Cabinet’s agreement to recommend to Council that it ‘makes’the Great Linford Neighbourhood Plans North and South following thereferendums held on 11 February 2016. Both referendums returned a majority‘Yes’ to the question asked – whether those voting wanted Milton Keynes Councilto use the neighbourhood plan when deciding planning applications in theneighbourhood area. Given the ‘Yes’ vote, the Council are now obliged to ‘make’both Plans.

1. Recommendation(s)

1.1 That the Council be recommended to ‘make’ the Great Linford NeighbourhoodPlan North and the Great Linford Neighbourhood Plan South pursuant to theprovisions of Section 38(A)(4) of the Planning and Compulsory Purchase Act2004.

1.2 That, subject to the Council’s making the Neighbourhood Plans:

(a) the decision documents (at Annex A to the report) and the Great LinfordNeighbourhood Plans North and South (available using the links at theend of this report) be published on the Council’s website and in othermanners, to bring them to the attention of people who live, work orcarry out business in the neighbourhood area; and

(b) the decision documents and details on how to view the plans be sent tothe qualifying body (Great Linford Parish Council) and any person whoasks to be notified of the decision.

1.3 That Great Linford Parish Council be congratulated on the successful outcomeof the referendums.

2. Issues

2.1 The Great Linford Neighbourhood Plans North and South were submitted tothe Council for examination and were both subsequently publicised forcomments from 10th August to 21st September 2015. All comments receivedwere then passed to the Examiner, Mr Chris Collison, who submitted his reporton each Plan in October 2015.

Wards Affected:

Newport Pagnell South, Stantonbury, Central MiltonKeynes, Campbell Park and Old Woughton, Broughton

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2.2 On 23 November, 2015, under the new Scheme of Delegation forNeighbourhood Planning agreed by Cabinet on 13th July 2015, the ServiceDirector for Planning and Transport made the decision to accept theExaminer’s reports and the modifications that the examiner had recommendedbe made to each Neighbourhood Plan in order to ensure their compliance with

the basic conditions. It was also agreed that each Plan, as modified, shouldproceed to a referendum of those residents eligible to vote within the parish ofGreat Linford.

2.3 The two referendums took place on 11th February 2016. For the Great LinfordNeighbourhood Plan North, 1475 residents voted Yes (83% of those voting)and 276 voted No (15% of those voting), with 19 ballot papers rejected. For theGreat Linford Neighbourhood Plan South, 1469 residents voted Yes (83% ofthose voting) and 281 voted No (16% of those voting), with 24 ballot papersrejected. The turnout for both referendums was 12.4%.

2.4 Once a neighbourhood plan has successfully passed all the stages of

preparation, including an Examination and Referendum, it is ‘made’ by thelocal planning authority and forms part of that authority’s Development Plan,meaning that it will be a material consideration when deciding developmentproposals within the area covered by the Plan.

2.5 As with any planning decision there is a risk of legal challenge but that risk hasand is being managed by ensuring that the regulations are followed and thatthe Council’s decision making process is clear and transparent.

3. Options

3.1 Once a neighbourhood plan has been supported by a majority of those voting

in a referendum the Council is obliged to proceed to ‘make’ the Plan undersection 38(A)(4) of the Planning and Compulsory Purchase Act, 2004. TheCouncil is not subject to this duty if the making of the plan would breach, orotherwise be incompatible with, any EU obligation or any of the conventionRights. Neither of the Neighbourhood Plans breach nor would they beincompatible with the conventions or obligations.

3.2 There are, therefore, no other options than to ‘make’ both the Great LinfordNeighbourhood Plans North and South so that they become part of the MiltonKeynes Development Plan and specifically part of the Development Plan forGreat Linford Parish.

4. Implications4.1 Policy

The National Planning Policy Framework sets out that Neighbourhood Plansmust be in general conformity with the strategic policies of the developmentplan. Neighbourhood Plans should reflect these policies, and neighbourhoodsshould plan positively to support them. Neighbourhood Plans andDevelopment Orders should not promote less development than is set out inthe Local Plan, or undermine its strategic policies. In Milton Keynes, thestrategic policies are set out in the adopted Milton Keynes Local Plan andCore Strategy.

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14 March 2016

Once a Neighbourhood Plan has successfully passed all of the stages ofpreparation, including an examination and referendum, it is ‘made’ by the localplanning authority and forms part of the authority’s Development Plan,meaning it will be a material consideration when considering developmentproposals in the Neighbourhood Plan area. In terms of the planning policy

hierarchy, a Neighbourhood Plan, once adopted, carries more weight than aSupplementary Planning Document.


The Localism Act 2011 and the Neighbourhood Planning (General)Regulations 2012 (“the 2012 Regulations”) placed new duties on localplanning authorities in relation to Neighbourhood Planning. These new dutieshave considerable implications for Council resources. In recognition of theadditional burdens that these new duties place on local planning authorities,DCLG has made available grants to local planning authorities up to £30,000 instaged payments for each neighbourhood plan.

Publicity and officer support costs associated with making NeighbourhoodPlans is met within the Development Plans budget and staff resources toimplement the Plan come from the existing staff within the Development Plansand Development Management teams.

An internal audit of the Neighbourhood Plans service carried out in 2015 hasshown that that the additional costs incurred delivering the service were only just covered by the extra burdens funding.

N Capital Y Revenue N Accommodation

N IT N Medium Term Plan N Asset Management

4.3 Carbon and Energy Management

The proposal does not impact on carbon and energy management.

4.4 Legal

Neighbourhood planning is part of the Government’s initiative to empowerlocal communities to take forward planning proposals at a local level, asoutlined in Section 116 of the Localism Act, 2011. The Act and the subsequent2012 Regulations confer specific functions on local planning authorities inrelation to neighbourhood planning and lays down the steps that must be

followed in relation to Neighbourhood Planning.

The Great Linford Neighbourhood Plans North and South have beenconsulted on and each subjected to a referendum in accordance with the 2012Regulations.

As with any planning decision, there is a risk of legal challenge to the plansand/or judicial review of the Council’s decision to proceed with thereferendums.

Risk has been managed by ensuring that the 2012 Regulations are followed and

that the Council’s decision making process is clear and transparent. Once a

Neighbourhood Plan is made it carries real weight and the LPA is obliged toconsider proposals for development against the policies in the Plan.

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14 March 2016

In accordance with Section 61E(4) of the Town and Country Planning Act, asmodified by the Localism Act 2011, the Council must, as soon as possibleafter deciding to make a neighbourhood development plan;

(a) publish on the website and in such other manner as is likely to bring thePlan to the attention of people who live, work or carry on business inthe neighbourhood area:

(i) the decision document,

(ii) details of where and when the decision document may beinspected;

(b) send a copy of the decision document to:

(i) the qualifying body and

(ii) any person who asked to be notified of the decision.


The two Great Linford Neighbourhood Plans have both been tested againstand found to meet a number of basic conditions. Two of the basic conditionsare the requirements for the plans to:

(a) Contribute to the achievement of sustainable development

(b) Not breach and otherwise be compatible with EU obligations (includingHuman Rights, the Strategic Environmental Assessment Directive andthe Habitats Directive)

The Examiner’s reports have confirmed that both Plans meets those BasicConditions and officers are satisfied that there are no conflicts with theseaspects.

The consultations on the draft plans carried out by the Parish Council andthen the publicity on the submitted plans carried out by Milton Keynes Councilhave helped to raise awareness of their preparation and have allowedcommunity engagement and participation in the process. .

N Equalities/Diversity Y Sustainability Y Human Rights

N E-Government n Stakeholders N Crime and Disorder

Annex A Decision documents for making the Great Linford Neighbourhood PlanNorth and South.

Annex B Great Linford Neighbourhood Plan North at: http://www.milton-keynes.gov.uk/planning-and-building/planning-policy/great-linford-neighbourhood-plan-1-north-area

Great Linford Neighbourhood Plan South at: http://www.milton-keynes.gov.uk/planning-and-building/planning-policy/great-linford-neighbourhood-plan-2-south-area

Background Papers: The Localism Act, 2011 and the Neighbourhood Planning(General) Regulations 2012

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ANNEX A


GREAT LINFORD NEIGHBOURHOOD PLAN NORTH

Decision Statement

1 Summary

1.1 Following a referendum of all residents eligible to vote within GreatLinford Parish area, Milton Keynes Council now makes the GreatLinford Neighbourhood Plan North part of the Milton Keynes CouncilDevelopment Plan.

2 Background

2.1 Great Linford Parish Council, as the qualifying body successfullyapplied for its area to be split into two Neighbourhood Areas, under theNeighbourhood Planning (General) Regulations (2012), which cameinto force 6 April 2012.

2.2 Following the submission of a draft of the Great Linford NeighbourhoodPlan North to the Council, the plan was publicised and comments wereinvited from the public and stakeholders. The consultation periodclosed on 21st September 2015.

2.3 Milton Keynes Council appointed an independent examiner, Mr ChrisCollison, to review whether the Draft Plan should proceed to

referendum. The Examiner’s report concludes that the plan is ingeneral conformity with the adopted Core Strategy and with regard tonational policies and guidance, and subject to amendments the plancould proceed to a Neighbourhood Planning referendum.

2.4 A parish wide residential Neighbourhood Planning Referendum washeld on 11th February 2016. The turnout in the referendum was 12.4%and 83% of the votes cast were in favour.

3 Decision

3.1 The Council makes the Great Linford Neighbourhood Plan North part of

the Milton Keynes Council Development Plan.3.2 The Council agrees to the decision notice and the Great Linford

Neighbourhood Plan North being published on our website and in othermanners to bring them to the attention of people who live, work or carryout business in the neighbourhood area; and for the decision noticeand details on how to view the plan to be sent to the qualifying bodyand any person who asked to be notified of the decision.

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MILTON KEYNES COUNCILGREAT LINFORD NEIGHBOURHOOD PLAN SOUTH

Decision Statement

1 Summary

1.1 Following a referendum of all residents eligible to vote within GreatLinford Parish area, Milton Keynes Council now makes the GreatLinford Neighbourhood Plan South part of the Milton Keynes CouncilDevelopment Plan.

2 Background

2.1 Great Linford Parish Council, as the qualifying body successfullyapplied for its area to be split into two Neighbourhood Areas, under the

Neighbourhood Planning (General) Regulations (2012), which cameinto force 6 April 2012.

2.2 Following the submission of a draft of the Great Linford NeighbourhoodPlan South to the Council, the plan was publicised and comments wereinvited from the public and stakeholders. The consultation periodclosed on 21st September 2015.

2.3 Milton Keynes Council appointed an independent examiner, Mr ChrisCollison, to review whether the Draft Plan should proceed toreferendum. The Examiner’s report concludes that the plan is ingeneral conformity with the adopted Core Strategy and with regard tonational policies and guidance, and subject to amendments the plancould proceed to a Neighbourhood Planning referendum.

2.4 A parish wide residential Neighbourhood Planning Referendum washeld on 11th February 2016. The turnout in the referendum was 12.4%and 83% of the votes cast were in favour.

3 Decision

3.1 The Council makes the Great Linford Neighbourhood Plan South partof the Milton Keynes Council Development Plan.

3.2 The Council agrees to the decision notice and the Great LinfordNeighbourhood Plan South being published on our website and in othermanners to bring them to the attention of people who live, work or carryout business in the neighbourhood area; and for the decision noticeand details on how to view the plan to be sent to the qualifying bodyand any person who asked to be notified of the decision.

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23 March 2016

ITEM 4(e)[i]


23 MARCH 2016

COUNCIL PROCEDURE RULE 1

[changes in bold type and strikethrough]

1. Annu al Meet ing of the Counci l

(a) Ceremonial Meeting

The Ceremonial Meeting will take place on the Wednesday 13 calendardays after the day of local elections, or in a year when there are no

local elections on the Wednesday 13 calendar days after the firstThursday in May at 7.30 pm.

The Meeting will:

(i) elect a person to preside if the Mayor or Deputy Mayor is notpresent;

(ii) elect the Mayor;

(iii) consider a Vote of Thanks to the outgoing Mayor;

(iv) appoint the Deputy Mayor;

Note: The election of a person to preside in the absence of the Mayor,the election of the Mayor and the appointment of the DeputyMayor will follow the procedure set out in Procedure Rule 16.6.

(b) Business Meeting

The Business Meeting will take place on the Wednesday 20 calendardays after the day of local elections, or in a year when there are nolocal elections on the Wednesday 20 calendar days after the firstThursday in May at 7.30 pm.

Note: To be amended if necessary depending on the recommendation

of the Commission.

The Meeting will:

(i) approve the Minutes of the previous meeting;

(ii) receive declarations of interest by Members and officers;

(iii) receive any announcements from the Mayor and/or the ChiefExecutive;

(iv) receive a report from the Returning Officer in the year of aCouncil Election;

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23 March 2016

(v) receive a report in accordance with the Local Governmentand Housing Act 1989 and the Local Government(Committees and Political Groups) Regulations 1990 in theyear of a Council election;

(vi) elect the Leader, if necessary;

Note: The election of Leader will follow the procedure set out inProcedure Rule 16.6.

(vii) note the appointments to the role of Deputy Leader and tothe Cabinet agree the number of Members to be appointed tothe Cabinet and appoint those Members;

(viii) appoint the Overview and Scrutiny Committees, a StandardsCommittee, an Audit Committee and such other committees asthe Council considers appropriate to deal with matters which areneither reserved to the Council nor are executive functions, as

set out in Part 3 of this Constitution, subject to no members ofthe Cabinet being appointed to sit on the Audit Committee, ifone is appointed;

(ix) appoint such voting co-opted members as recommended by thevarious committees / panels;

(x) appoint representatives to the Fire Authority;

(xi) appoint a representative to the Thames Valley Police andCrime Panel, if necessary;

(xii) agree receive the Leader’s

Scheme of Executive Delegation,or such part of it as the Constitution determines it is for theCouncil to agree, as set out in Part 3 of this Constitution, exceptwhere the Leader is elected at this Annual Council meetingwhen the Scheme of Executive delegation will be presentedto the Ordinary Council meeting following the AnnualCouncil meeting; and

(xiii) agree the Calendar of Meetings for the year; and

(xiv) consider any business set out in the notice convening themeeting.

Unless otherwise determined by statute, the Mayor may vary the order of theagenda at his/her discretion and allocate an appropriate time for thetransaction of each item.

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ITEM 4(e)[ii]


23 MARCH 2016

1. Council Procedure Rule 15

At its meeting on 7 October 2015 (Minute CC19 refers), the Commissionrecommended the following revisions to the wording of Council ProcedureRule 15.6 to achieve greater clarity for councillors as to timescales and allowcouncillors additional time to consider a request to submit a rescindingmotion:

‘When a Member intends to submit a motion to rescind a decision, noticemust be given to the Monitoring Officer within 24 hours of the decision being published of the Member’s intention to submit a rescinding motion, in order to

prevent the decision being implemented. The actual motion must be signedby at least five Members, and be submitted within five working days of thedecision being taken published.’

At its meeting on 21 October 2015 (Minute CL69 refers), the Council, at therequest of the Chair of the Commission, agreed to refer the matter back forfurther consideration by the Commission due to concerns about theapplication of the Procedure Rule to meetings of the Licensing and RegulatoryCommittees and their sub-committees.

The concern expressed regarding application of the Procedure Rule toLicensing and Regulatory Committees and their sub-committees is already

addressed under Council Procedure Rule 15.4 which provides:“No resolution will be rescinded, no action will be deferred, and no matterreferred back, where it has already been acted upon, if the rescission ordeferment would disadvantage a third party who has become entitled to aright as a result of the resolution.”

However, should the Commission choose, it would be possible to add greaterclarity to Council Procedure Rule 15.4 by the addition of the following words:

“which includes decisions of the Licensing and Regulatory Committees andtheir sub-committees and the Development Control Committee and its Panelwhere a licence or permission has been awarded and the applicant notified of

the decision.”

Should the Commission chose to make a recommendation to Council, therevisions would be as follows:

“15.4 No resolution will be rescinded, no action will be deferred, and nomatter referred back, where it has already been acted upon, if therescission or deferment would disadvantage a third party who hasbecome entitled to a right as a result of the resolution, whichincludes decisions of the Licensing and Regulatory Committeesand their sub-committees and the Development ControlCommittee and its Panel where a licence or permission hasbeen awarded and the applicant notified of the decision.”

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“15.6 ‘When a Member intends to submit a motion to rescind a decision,notice must be given to the Monitoring Officer within 24 hours of thedecision being published of the Member’s intention to submit arescinding motion, in order to prevent the decision beingimplemented. The actual motion must be signed by at least five

Members, and be submitted within five working days of the decisionbeing taken published.”

It is understood that the review of the speaking arrangements has becomepart of a wider review of the operation of the Development Control Committeeand its Panel, which includes consideration of the Committee’s Terms ofReference, Scheme of Delegation and Code of Conduct.

2. Referral from Executive Scrutiny Panel – 5 February 2015: MediationMeetings

At its meeting on 7 October 2015 (Minute CC17 refers), the Commission

requested officer colleagues to draft wording / options in respect of thefollowing for consideration at the Commission’s next meeting:

1. where agreement is reached on a way forward in respect of a call-inprior to the formal meeting of the Executive Scrutiny Panel, whichrenders a meeting of the Committee unnecessary;

2. Procedures for call-ins referred by the Executive Scrutiny Committee toCouncil; and

3. Either two, or three councillors being required to call-in an executivedecision.

With regard to 1. above, where the request for a review is withdrawn inwriting, or there is an undertaking by the decision maker and an acceptanceby the person calling in the decision for review, both given in writing, inadvance of the meeting of the Executive Scrutiny Committee, it is suggestedthe Chair, in consultation with the Vice-Chair is able to cancel the meeting,with a report on the outcome of the call-in being reported to the next meetingof the Executive Scrutiny Committee. This provision could be added as a newclause (d) (the following clauses being re-lettered) to Overview and ScrutinyProcedure Rule 16, which would read:

“(d) Where the request for a review is withdrawn in writing, or there is an

undertaking by the decision maker and an acceptance by the personcalling in the decision for review, both given in writing, in advance ofthe meeting of the Executive Scrutiny Committee, the Chair, inconsultation with the Vice-Chair may cancel the meeting, with a reporton the outcome of the call-in being reported to the next meeting of theExecutive Scrutiny Committee.”

As far as 2. above is concerned, there is a legal duty for the Council’soverview and scrutiny function to be able to review or scrutinise decisionsmade, or other action taken in connection with the discharge of any functionswhich are the responsibility of the executive (Local Government Act 2000 – Section 21[2][a]).

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That duty includes the power for overview and scrutiny to recommend that thedecision be reconsidered by the person who made it, or arrange for thepowers conferred by Section 21[2][a] in respect of the decision to beexercised by the authority (the Council).

The Council has decided to appoint the Executive Scrutiny Committee toundertake the review of executive decisions, except those which arerecommendations to Council, and therefore it is the Executive ScrutinyCommittee that has the power to refer matters for review by the Council. TheCouncil has no additional powers to those of the Executive ScrutinyCommittee, it can only decide to either recommend that the decision bereconsidered by the person who made it, or not.

The Constitution Commission has called for a protocol on matters that can bereferred by the Executive Scrutiny Committee to the Council. As it is a matterfor the discretion of the Executive Scrutiny Committee as to what should bereferred to Council any protocol; can only act as a guide as to what items

should be referred to the Council and is not enforceable.

Therefore, should the Commission wish to proceed with a protocol it issuggested that it relates to the significance and Borough-wide nature of thematter under review.

An indication from the Commission as to the types of decision the ExecutiveScrutiny Committee should be limited to referring to Council is requested fromthe Commission.

With respect to 3 above, Overview and Scrutiny Procedure Rule 16(c) refersto ‘any Member of the Council’ being able to request the call -in of a decision.

Should the Constitution Commission consider that the number of councillorsrequired to subscribe to a call-in should be increase it would be a matter ofamending the wording of the Procedure Rule to read:

“…. any ….. Member s of the Council …...”

3. Substitutions of Cabinet members to Quasi-Judicial Committees

At its meeting on 7 October 2015 (Minute CC23 refers), the Commissionadded a review of Council Procedure Rule 23 to its work programme afterCouncillor Marland expressed concern that Cabinet members were preventedfrom substituting for councillors, other than for other Cabinet members, at

meetings of the Council’s quasi-judicial committees. A copy of the relevantpart of Council Procedure Rule 23 is set out below:

“Substitution on Committees, Sub-Committees and Overview andScrutiny Committees

The Monitoring Officer, or his / her authorised representative at a meeting of abody, is authorised to agree substitutions for Members of bodies submitted inwriting by appropriate Group Leaders, Deputy Group Leaders, the Chair orGroup Spokesperson of the body concerned before the scheduled start timeof the meeting at which the substitution is to apply. Substitutions may only be

made in accordance with the total number of seats allocated to each politicalgroup and the agreed balance of seats between the political groups on thebody, and appointed substitutes must not be Members of the Cabinet, except,

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where a Cabinet member is appointed to a committee they may be substitutedby another Cabinet Member.

No member of the Cabinet may be substituted to an overview and scrutinycommittee.”

This approach was adopted by the Council at its meeting on 19 February2014 (Minute CL105[2] refers). Should the Commission decide torecommend a change to Council to allow Cabinet members to substitute forany member of their political group, then the words ‘and appointed substitutesmust not be Members of the Cabinet, except, where a Cabinet member isappointed to a committee they may be substituted by another CabinetMember’ should be deleted from the Procedure Rule.

For the Commission’s information, membership of the Audit Committee by amember of the Cabinet is covered by Council Procedure Rule 1.

4. Schedule of Council Meetings

At its meeting on 7 October 2015 (Minute CC21 refers), the Commissionagreed:

1. That members of the Commission be requested to consult with theirGroups on the following options for the Annual meetings of the Council,in order that the Commission could make a final decision at its nextmeeting as to whether to recommend a change to the Council:

(a) Have two Annual meetings on following weeks (currentarrangement);

(b) Have two Annual meetings during the same week (avoiding half-term week); or

(c) Have one Annual meeting, with a gap between the ceremonialelement and the business element.

2. That the Commission consider amendments to Council Procedure Rule1 when considering feedback from the political groups with a view toincluding the appointment to the Thames Valley Police and Crime Paneland providing clarity around when the Leader’s Scheme of Delegation is

submitted to the Council when the Leader is elected at the AnnualCouncil meeting.

Members of the Commission are requested to report the outcomes of theirGroup discussions. A revised Council Procedure Rule 1 reflecting thechanges set out at 2 above and updated inline with current legislation andpractice is attached at Item 11 (Pages to ).

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D e m o c r a t i c S e r v i c e s

D r

a f t S c r u t i n y A n n

u a l R e p o r t

2 0 1 5 / 1 6

w w w . m i l t o n - k e y n e s . g o v . u k / s c r u t i n y

ITEM 4(f)(i)

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I n t r o d u c t i o n

S c r u t i n y A n n u a l R e p o r t

2 0 1 5 / 1 6

W h a t i s O v e r v i e w a n d S c r u t i n y ?

A l l l o c a l a u t h o r i t i e s o p e r a t i n g

a C a b i n e t

a n d

S c r u t i n y

m o d e l h a v e

a

C a b i n e t

m a d e u p o f t h e L e a d e r o f t

h e C o u n c i l

a n d

u p

t o

n i n e

o t h e r m e

m b e r s .

A l l

e x e c u t i v e d e c i s i o n s ( i . e .

t h o s e

n e e d e d t o

i m p l e m e n t t h e P o l i c y F r a m e w o r k a n d

B u d g e t a p p r o v e d b y t h e C o u n

t y C o u n c i l )

a r e t a k e n b y t h e C a b i n e t .

O v e r v i e w

a n d S c r u t i n y b o d i e s a r e n o t

“ d e c i s i o n m a k i n g ” b o d i e s b u t

a r e b o d i e s

w h i c h m o n i t o r a n d i n f l u e n c e

t h o s e t h a t

a r e .

T h e O v e r v i e w

a n d S c r u t i n y r o l e ,

c a r r i e d o u t b y n o n - C a b i n e t m

e m b e r s ,

i s

d e s i g n e d t o s u p p o r t t h e w o r k o f t h e

C o u n c i l i n t h e f o l l o w i n g w a y s :

R e v i e w i n g a n d s c r u t i n i s i n g d e c i s i o n s

t a k e n b y t h e C a b i n e t , a l s o

k n o w n a s

a c t i n g a s a “ c r i t i c a l f r i e n d ” ;

C o n s i d e r i n g a s p e c t s o f t h e C o u n c i l ’ s

p e r f o r m a n c e ;

A s s i s t i n g i n r e s e a r c h , p o

l i c y r e v i e w

a n d d e v e l o p m e n t ;

I n v o l v i n g

i t s e l f

w i t h

e x t e r n a l

o r g a n i s a t i o n s

o p e r a t i n g

i n

t h e

B o r o u g h t o e n s u r e t h a t t h

e i n t e r e s t s

o f l o c a l p e o p l e

a r e

e n h a n c e d

b y

c o l l a b o r a t i v e w o r k i n g ;

P r o v i d i n g a m e a n

s o f i n v o l v i n g t h e

c o m m u n i t y i n t h e C

o u n c i l ’ s w o r k .

S c r u t i n y a t M i l t o n K

e y n e s C o u n c i l

M i l t o n

K e y n e s

h a s

4

m a i n

S c r u t i n y

C o m m i t t e e s :

S c r u t i n y M a n a g e m e n

t C o m m i t t e e

T h i s C o m m i t t e e m a n a g e s t h e s c r u t i n y

w o r k

p r o g r a m m e

a n d

a c t s

a s

t h e

C o u n c i l ' s S t a t u t o r y S

c r u t i n y C o m m i t t e e

i n

r e s p e c t o f f l o o d

a n d

w a t e r r i s k

m a n a g e m e n t ,

c r i m e

a n d

c o m m u n i t y

s a f e t y a n d t h e C o u n c

i l l o r C a l l f o r A c t i o n .

B u d g e t S c r u t i n y C o m

m i t t e e

T h e

B u d g e t

S c r u t i n y

C o m m i t t e e

p r o v i d e s

c r o s s - p a r t y

s c r u t i n y

o f t h e

C o u n c i l ' s

b u d g e t

a n d

f i n a n c i a l

p r o c e s s e s .

C h i l d r e n a n d Y o u n g P

e o p l e C o m m i t t e e

T h e

C h i l d r e n

a n d

Y o u n g

P e o p l e

C o m m i t t e e s c r u t i n i s e

s t h e p r o v i s i o n o f

s e r v i c e s , t h e a c h i e v e m e n t o f t a r g e t s a n d

t h e p r o v i s i o n o f r e s o u r c e s t o s u p p o r t t h e

c r e a t i o n o f p o s i t i v e

o u t c o m e s f o r t h e

c h i l d r e n

a n d

y o u n g

p e o p l e

o f M i l t o n

K e y n e s .

H e a l t h a n d A d u l t S o c i a l C a r e C o m m i t t e e

T h e

H e a l t h

a n d A

d u l t S o c i a l C a r e

C o m m i t t e e S c r u t i n i s e s t h e p r o v i s i o n o f

h e a l t h a n d a d u l t s o c

i a l c a r e s e r v i c e s i n

M i l t o n

K e y n e s ,

t h e

a c h i e v e m e n t

o f

t a r g e t s a n d t h e p r o v i s i o n o f r e s o u r c e s t o

h e l p i m p r o v e

t h e h e a l t h a n d w e l l b e i n g o f

p e o p l e l i v i n g

i n M i l t o n K e y n e s .

T a s k a n d F i n

i s h G r o u p s

O t h e r S c r u t i n y w o r k i s u n d e r t a k e n b y a

r a n g e o f T a s

k a n d F i n i s h G r o u p s , m a d e

u p

o f a s m a l l n u m b e r o f m e m b e r s

( u s u a l l y 6 ) w h i c h a r e a p p o i n t e d t o l o o k i n

d e p t h

a t

p a r t i c u l a r

i s s u e s .

T h e i r

r e c o m m e n d a

t i o n s , w h i c h m a y s u g g e s t a

c h a n g e i n p o

l i c y o r s e r v i c e p r o v i s i o n , a r e

u s u a l l y p r e s e n t e d t o t h e O v e r v i e w a n d

S c r u t i n y M a n

a g e m e n t C o m m i t t e e b e f o r e

p r e s e n t a t i o n

t o t h e C a b i n e t .

D u r i n g 2 0 1 5 / 1 6 T a s k a n d F i n i s h G r o u p s

h a v e

u n d e r t a k e n

r e v i e w s

o f

C C T V

P r o v i s i o n i n M i l t o n K e y n e s ,

t h e C o u n c i l ’ s

H o u s i n g

A l l o c a t i o n s

S c h e m e ,

H o m e l e s s n e s s ,

L a n d s c a p e

M a i n t e n a n c e

, T r a n s p o r t I n n o v a t i o n a n d

t h e P r o v i s i o n o f G P S e r v i c e s i n M i l t o n

K e y n e s .

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F o r w a r d

f r o m

t h e

C h a i r

o f t h e

S c r u t i n y

M a n a g e m e n t C o m m i t

t e e

2 0 1 5 / 1 6

s a w

c o n s i d e r a b

l e

c h a n g e

i n

t h e

C o u n c i l ’ s

s c r u t i n y a r r a n g e m e n t s . F o l l o w i n g a f a r r e a c h i n g r e v i e w

c a r r i e d o u t d u r i n g 2 0 1 4 / 1 5

t h e C o u n c i l d e c i d e d t o m o v e

a w a y

f r o m

a

m o d e l d

o m i n a t e d

b y

f o r m a l s e l e c t

c o m m i t t e e s , w h i c h b y - a n d

- l a r g e , w e r e n o t e q u i p p e d t o

c o n d u c t i n - d e p t h r e v i e w s ,

t o a m o d e l b a s e d a r o u n d f o u r

k e y c o m m i t t e e s , w h i c h l a r g e l y m i r r o r e d t h e C o u n c i l ’ s

s t a t u t o r y r e s p o n s i b i l i t i e s ,

a n d a r a n g e o f T a s k a n d

F i n i s h G r o u p s a b l e t o d e

a l w i t h c r o s s c u t t i n g i s s u e s ,

t a k e t i m e t o p r o b e s p e c i f i c i s s u e s a n d c o m e f o r w a r d

w i t h d e t a i l e d r e c o m m e n d a

t i o n s .

A n o t h e r n e w i n n o v a t i o n w

a s f o r t h e C o u n c i l t o b a s e t h e

o v e r a l l s c r u t i n y w o r k p r o g r a m m e a r o u n d a c e n t r a l

t h e m e .

F o r 2 0 1 5 / 1 6

t h e

t h e m e

a g r e e d

b y

t h e

M a n a g e m e n t C o m m i t t e e

w a s ‘ G r o w t h ’ , a s i t w a s s e e n

a s t h e i s s u e w h i c h i m p a c t e d o n a l l a r e a s o f t h e

C o u n c i l ’ s w o r k a n d t h a t o f

p a r t n e r s .

T h e r e p o r t w h i c h f o l l o w s

p i c k s o u t t h e h i g h l i g h t s f r o m

t h e w o r k o f e a c h o f t h e c o m m i t t e e s .

I w o u l d l i k e t o t h a n k n o t o n l y t h e C h a i r s a n d m e m b e r s

o f t h e c o m m i t t e e s a n d t h e

T a s k a n d F i n i s h G r o u p s , b u t

a l s o t h e v a s t a r r a y o f w i t n e s s e s a n d m e m b e r s o f t h e

p u b l i c w h o h a v e f r e e l y g i v e n u p t h e i r v a l u a b l e t i m e t o

h e l p s c r u t i n y t o h a v e t h e p

o s i t i v e i m p a c t i t h a s .

T h e t h e m e o f ‘ G r o w t h ’ w i l l b e

c o n t i n u e d i n t o 2 0 1 6 / 1 7

a n d i n o r d e r t h a t t h e m o v e i n t o

2 0 1 6 / 1 7 i s a s s e a m l e s s

a s p o s s i b l e t h e C h i l d r e n a n d Y o

u n g P e o p l e a n d H e a l t h

a n d

A d u l t S o c i a l C a r e

C o m

m i t t e e s

h a v e

a l r e a d y

i d e n t i f i e d p r o v i s i o n a l w o r k p r o g r a m m e s .

T h e

C h i l d r e n

a n d

Y o u n g P

e o p l e

C o m m i t t e e

h a s

i d e n t i f i e d t h e a c c o u n t a b i l i t y o f s

c h o o l s ,

t h e s c h o o l b u i l d

p r o g r a m m e , e x a m i n a t i o n a t t a i n m e n t a n d s c h o o l w a i t i n g

l i s t s a n d i n - y e a r t r a n s f e r s a s i m p o r t a n t s c h o o l r e l a t e d

t o p i c s f o r s c r u t i n y . T h e C o m m i t t e e a l s o p l a n s , a m o n g s t

o t h e r t h i n g s , t o r e v i e w

t h e C

h i l d r e n ’ s S a f e g u a r d i n g

B o a r d ’ s B u s i n e s s P l a n a n d r e v i e w

t h e w o r k o f t h e

M i l t o n K e y n e s F a m i l y D r u g a n d

A l c o h o l C o u r t .

A p a r t f r o m i t s c o n t i n u e d m o n i t o r i n g o f t h e p r o g r e s s o f

t h e

M i l t o n

K e y n e s

a n d

B e d

f o r d s h i r e

H e a l t h

C a r e

R e v i e w ,

t h e H e a l t h a n d A d u l t S o c i a l C a r e C o m m i t t e e i s

p l a n n i n g t o s c r u t i n i s e w h y m a t e r n i t y s e r v i c e s a t M i l t o n

K e y n e s U n i v e r s i t y H o s p i t a l a p p e a r t o b e f a i l i n g , a

r e v i e w o f t h e i m p l e m e n t a t i o n o f a n d i m p a c t o n s e r v i c e

u s e r s o f t h e 2 0 1 6 / 1 7 b u d g e t p r o p o s a l s i n r e l a t i o n t o

a d u l t s o c i a l c a r e s e r v i c e s , a n d a

n a n a l y s i s o f t h e r e s u l t s

o f t h e 2 0 1 5 C a n c e r P a t i e n t E x p

e r i e n c e S u r v e y i n o r d e r

t o

s e e

i f t h e

i m p r o v e m e n t s

i n

p a t i e n t c a r e

a n d

o u t c o m e s p r o m i s e d a f t e r t h e p o o r s h o w i n g o f M i l t o n

K e y n e s i n t h e 2 0 1 4 s u r v e y h a v e

b e e n i m p l e m e n t e d .

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T h e B u d g e t S c r u t i n y C o m

m i t t e e w i l l a g a i n b e c a r r y i n g

o u t t h e k e y t a s k o f s c r u t i n i s i n g a n d c h a l l e n g i n g f u t u r e

b u d g e t p r o p o s a l s , a s s e t t i n g a v i a b l e b u d g e t b e c o m e s

i n c r e a s i n g l y

d i f f i c u l t a s

t h e

C o u n c i l ’ s

s p e n d i n g

c o n t r a c t s .

T h e C o m m i t t e e

w i l l a l s o c o n t i n u e i t s o n g o i n g

m o n i t o r i n g o f t h e C o u n c

i l ’ s p e r f o r m a n c e a g a i n s t t h e

c u r r e n t b u d g e t .

T h e

M a n a g e m e n t C o m m i t t e e , w h i l e

c o n t i n u i n g

t o

e n s u r e

t h e

c o m m i t t e e s

h a v e

a

f o c u s s e d

w o r k

p r o g r a m m e , w i l l c o n t i n u e

t o d e a l w i t h k e y c r o s s c u t t i n g

i s s u e s a s t h e y a r i s e .

T h e C o m m i t t e e h a s a l r e a d y

a g r e e d

t o

e s t a b l i s h T a

s k

a n d

F i n i s h

G r o u p s

t o

s c r u t i n i s e

t h e

W a s t e S

t r a t e g y

a n d

t h e

C o u n c i l ’ s

c o n s u l t a t i o n a r r a n g e m e n t s .

C o u n c i l l o r D a v i d H o p k i n s

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K e y w o r k u n

d e r

t a k e n

d u r i n g

2 0 1 5 / 1 6 b y

t h e

S c r u

t i n y

C o m m

i t t e e s

S c r u t i n y M a n a g e m e n t C o m m i t t e e

T h e M a n a g e m e n t C o m m i t t e e , a s w e l l a s

a p p o i n t i n g t h e T a s k a n d F i n

i s h G r o u p s

a n d m a n a g i n g t h e o v e r a l l s c

r u t i n y w o r k

p r o g r a m m e

h a s

a l s o

u n d

e r t a k e n

a

n u m b e r o f m a j o r p i e c e s o f s c r u t i n y w o r k

i n i t s o w n r i g h t . A l s o ,

t h r o u g h

i t s P l a n n i n g

G r o u p ,

t h e C o u n c i l ’ s o v e r a l l p

e r f o r m a n c e

h a s b e e n m o n i t o r e d g i v i n g t h e P l a n n i n g

G r o u p t h e o p p o r t u n i t y t o b r i n g f o r w a r d

a n y m a t t e r s o f m a j o r c o n c e r

n f o r e i t h e r

d e t a i l e d s c r u t i n y , o r r e p o r t t o t h e C a b i n e t .

M i l t o n

K e y n e s

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P a r t n e r s h i p

R e v i e w

T h e C o m m i t t e e r e v i e w e d t h e

p r o p o s a l t o

i n t e r n a l i s e t h e n o n - t r a d i n g s e r v i c e s t h a t

w e r e p r o v i d e d f o r t h e

C o u n c i l b y t h e

M i l t o n K e y n e s S e r v i c e P a r t n e r s h i p , w h i c h

w a s l a r g e l y s u p p o r t e d b y t h e

C o m m i t t e e ,

p a r t i c u l a r l y a s i t b e l i e v e d t h a t

t h e r e v i s e d

a r r a n g e m e n t s

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a

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e m p h a s i s t o b e g i v e n t o t h e d

e v e l o p m e n t

o f c o m m e r c i a l / t r a d i n g a c t i v i t i e s .

S t a f f i n g S t r u c t u r e s

T h e C o m m i t t e e h a d t h e o p p o r t u n i t y t o

c o m m e n t o n t h e C h i e f E x e c u t i v e ’ s r e v i e w

o f s e n i o r m a n a g e m e n t a n d

m a d e

a

n u m b e r o f s u g g e s t i o n s a s t o p r i n c i p l e s

t h a t m i g h t b e

a p p l i e d

t o

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r e s t r u c t u r i n g .

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T h e M a n a g e m e n t C o

m m i t t e e ,

b e i n g t h e

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s t a t u t o r y c

o m m i t t e e

f o r f l o o d

a n d w a t e r r i s k m a n a g e m e n t , r e v i e w e d t h e

d r a f t F l o o d a n d W a t e r R i s k M a n a g e m e n t

S t r a t e g y , s u p p o r t i n g

t h e b o t h a p p r o a c h

b e i n g a d o p t e d t o m a n a g e t h e r i s k s o f

f l o o d i n g a n d t o p a r t n e

r s h i p w o r k i n g .

T h e

C o m m i t t e e a l s o t o o k

t h e o p p o r t u n i t y t o

r e v i e w

p r o g r e s s o n

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s c h e m e s

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c o n s t r u c t i o n .

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T h e p r o g r e s s o f t h e

c o n s t r u c t i o n o f t h e

p l a n n e d

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w a s

s c r u t i n i s e d ,

w i t h

t h e

C o m m i t t e e

r e c o g n i s i n g t h e i m p o r t a n c e o f t h e l i n k t o

t h e f u t u r e g r o w t h a n d

e c o n o m i c s u c c e s s

o f M i l t o n K e y n e s . T h

e C o m m i t t e e , a s a

r e s u l t

o f

i t s

s c r u t i n y ,

m a d e

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a n d

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o n

t h e

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c e r t a i n t y a r o u n d t h e

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p r o j e c t

a n d

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c o

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i t s

c o m p l e t i o n .

R e g e n e r a t i o n

M K

T h e C o m m i t t e

e s c r u t i n i s e d , w h a t w a s o n e

o f t h e

m o s t

s i g n i f i c a n t d e c i s i o n s

t h e

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h i s t o r y , w h i c h

w a s

t o

p u t i n

p l a c e


f o r t h e r e g e n e r a t i o n a n d

i n v e s t m e n t i n

m a n y o f i t s m o s t d e p r i v e d

h o u s i n g e s t a t e s .

T h e p r i n c i p l e s b e h i n d

t h e p r o j e c t w e

r e s u p p o r t e d w i t h a n u m b e r

o f r i s k a r e a s

b e i n g h i g h l i g h t e d t o t h e

C o u n c i l ’ s C a b i n e t .

C e n t r a l M i l t o

n K e y n e s T r a n s p o r t a n d

P a r k i n g S t r a t

e g y

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w i t h b y t h e C

o m m i t t e e w a s t h e C e n t r a l

M i l t o n

K e y n e

s

T r a n s p o r t a n d

P a r k i n g

S t r a t e g y . W h

i l e r e c o g n i s i n g t h e a m o u n t

o f w o r k t h a t h

a d g o n e i n t o p r e p a r i n g t h e

d o c u m e n t t h e

C o m m i t t e e c a m e t o t h e

c o n c l u s i o n t h a t t h e d o c u m e n t w a s n o t f i t

f o r p u r p o s e a s

a s t r a t e g y a n d i n s t e a d t h a t

i t s h o u l d b e

t r e a t e d a s a ‘ s t a t e m e n t o f

i n t e n t ’ w h i c h w o u l d i n f o r m

t h e n e x t L o c a l

T r a n s p o r t P l a n .

L o c a l G o v e r n

m e n t S h a r e d S e r v i c e s

T h e l a s t m a j o

r p i e c e o f w o r k u n d e r t a k e n

b y t h e C o m m

i t t e e i n 2 0 1 5 / 1 6 w a s t h e

r e v i e w o f t h e

p r o p o s a l f o r t h e C o u n c i l t o

j o i n t h e s h a r e

d s e r v i c e s p a r t n e r s h i p w i t h

(139)



C a m b r i d g e s h i r e

a n d

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C o u n t y C o u n c i l s b e f o r e t h e p r o p o s a l w a s

c o n s i d e r e d b y t h e C o u n c i l .

T h e b e n e f i t s o f s h a r i n g a n u m b e r o f

‘ b a c k o f f i c e ’ f u n c t i o n s w e r e r e c o g n i s e d

a n d w e l c o m e d ,

b u t i t w a s s u g g e s t e d ,

a m o n g s t o t h e r t h i n g s , t h a t t h e C o u n c i l

s h o u l d p r o g r a m m e a n u m b e r

o f r e v i e w s

o f t h e


t o e

n s u r e

t h e

s h a r e d s e r v i c e a r r a n g e m e n t s

c o n t i n u e d

t o m e e t t h e C o u n c i l ’ s n e e d s .

B u d g e t S c r u t i n y C o m m i t t e e

T h e B u d g e t S c r u t i n y C o m m i t t e

e p r o v i d e s

a d e d i c a t e d , c r o s s - p a r t y c o n s i d e r a t i o n o f

t h e

C o u n c i l ’ s

a n n u a l

b u

d g e t

a n d

f i n a n c e s .

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d n e e d t o

m a k e

s i g n i f i c a n t s a v i n g s e

a c h

y e a r ,

e f f e c t i v e

s c r u t i n y

o f

t h e

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f i n a n c e s , f u t u r e b u d g e t p r o p

o s a l s a n d

t h e p r o c e s s e s i n v o l v e d ,

i s o

n e o f t h e

m o s t

i m p o r t a n t

p i e c e s

o f

w o r k

u n d e r t a k e n

b y

t h e

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f u n c t i o n .

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p a r t

o f

i t s

g e n e r a l r e m i t ,

t h e

C o m m i t t e e

h a s

u n d e r t a k e n

r e g u l a r

m o n i t o r i n g

o f

t h e

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2 0 1 5 / 1 6

b u d g e t a n d

M e d i u m

T e r m

F i n a n c i a l

P l a n .

S y n c h r o n i s i n g t h e m e e t i n g s o f t h e

B u d g e t S c r u t i n y C o m m i t t e e t o f o l l o w o n

f r o m

C a b i n e t

m e e t i n g s

h a s

b e e n

b e n e f i c i a l i n t h a t i t e n a b l e d m e

m b e r s o f

2 0 1 6 / 1 7 D r a f t B u d g

e t P r o p o s a l s

F o l l o w i n g o n f r o m t h e s i g

n i f i c a n t s a v i n g s m a d e i n r e c e n t y e a r s ,

t h e C

o u n c i l n e e d s t o s a v e a f u r t h e r

£ 2 4 . 3 m d u r i n g 2 0 1 6 / 1 7 .

T h e C o m m i t t e e t h e r e f o r e c a r r i e d o u t t w o

m a j o r p i e c e s o f v e r y i n t e n s i v e

w o r k ,

i n O c t o b e r 2 0 1 5 a n

d J a n u a r y 2 0 1 6 , o n t h e C o u n c i l ’ s 2 0 1 6 / 1 7 b u d g e t p r o p o s a l s .

D u r i n g O c t o b e r 2 0 1 5 t h e

C o m m i t t e e h e l d a s e r i e s o f f o c u s s e d m e e t i n g s w i t h C a b i n e t M e m b e r s

a n d

t h e

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s e n i o r b u d g e t h o l d e r s

t o

r e v i e w , s c r u t i n i s e

, a n d

c o n s i d e r t h e

f i n a n c i a l

e n v i r o n m e n t a s p a r t o f

t h e d e v e l o p m e n t o f t h e d r a f t 2 0 1 6 / 1 7 b u d g e t a n d t h e M e d i u m

T e r m

F i n a n c i a l P l a n .

A l t h o u g h a l l c o u n c i l s a r e

f a c i n g s u b s t a n t i a l f u n d i n g r e d u c t i o n s , t h e C o m m i t t e e n o t e d t h a t i n M i l t o n

K e y n e s t h e g r e a t e s t c h a l l e n g e s w e r e i n d e m a n d p r e s s u r e s o n s e r v

i c e s , d u e t o t h e g r o w t h o f t h e

b o r o u g h a n d t h e e x t r a d e

m a n d f o r k e y s t a t u t o r y s e r v i c e s t h i s w a s c a

u s i n g .

T h e C o m m i t t e e t o o k a

s t r a t e g i c a p p r o a c h t o t h e i s s u e s i t r e v

i e w e d , c o n s i d e r i n g t h e m o s t

s i g n i f i c a n t p r e s s u r e s a f f e c t i n g e a c h s e r v i c e a r e a ,

b o t h b y v a l u e a n d a l s o b y p u b l i c i m p a c t . I t

b e c a m e c l e a r t h a t t h e t h r

e e a r e a s w h e r e t h e d e m a n d p r e s s u r e s d w a r f e d a l l o t h e r s w e r e C h i l d r e n ’ s

S o c i a l C a r e ,

A d u l t S o c i a l

C a r e a n d H o m e l e s s n e s s .

T h i s c o n c e r n w a s r e f l e c t e d i n t h e C o m m i t t e e ’ s

r e p o r t t o C a b i n e t o n 9 N o

v e m b e r 2 0 1 5 .

T h e C o m m i t t e e w a s p l e a

s e d t o n o t e t h e C a b i n e t ’ s v e r y p o s i t i v e r e c

e p t i o n o f t h e r e p o r t , p r o d u c i n g

a d e t a i l e d r e s p o n s e t o e

a c h o f t h e r e c o m m e n d a t i o n s , w h i c h t h e C o m m i t t e e d i s c u s s e d w i t h t h e

C a b i n e t M e m b e r f o r R e s o u r c e s a n d C o m m e r c i a l i s m a t i t s D e c e m b e r m e e t i n g .

I n J a n u a r y t h e C o m m i t t e e c o n s i d e r e d t h e d e t a i l e d s a v i n g s p r o p o s a l s f o r 2 0 1 6 / 1 7 , r e c e i v i n g

p r e s e n t a t i o n s f r o m

C a b i n e t M e m b e r s a n d t h e C o u n c i l ’ s s e n i o r

b u d g e t h o l d e r s t o i n f o r m

i t s

d i s c u s s i o n s , a s w e l l a s t a

k i n g e v i d e n c e f r o m m e m b e r s o f t h e p u b l i c .

T h e C o m m i t t e e c o n s i d e r e d h o w a c h i e v a b l e t h e b u d g e t p r o p o s a l s

w e r e ,

t h e e x p e c t e d i m p a c t o f

e a c h p r o p o s a l , w h e t h e r t h e s a v i n g s c o u l d c r e a t e c o s t s e l s e w h e r e ( i n c l u d i n g o u t s i d e o r g a n i s a t i o n s

s u c h a s t h e N H S ) w h e t h e r t h e r i s k s i n v o l v e d i n e a c h s a v i n g w e r e b e i n g a d d r e s s e d a n d h o w

c l o s e l y t h e p r o p o s a l s a l i g

n e d w i t h t h e A d m i n i s t r a t i o n ’ s o v e r a l l s t r a t e g y ( a n d s e r v i c e a r e a s t r a t e g i e s

w h e r e a p p l i c a b l e ) .

T h e C o m m i t t e e ’ s r e p o r t

o n i t s w o r k a n d f i n d i n g s p r e s e n t e d 2 0 r e c

o m m e n d a t i o n s o n t h e b u d g e t

p r o p o s a l s t o C a b i n e t o n 8

F e b r u a r y 2 0 1 6 .

(140)



t h e

C o m m i t t e e

t o

s c r u t i n i s

e

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r e p o r t s i n t h e s a m e t i m e f r a m e a s t h e

C a b i n e t a n d r e d u c e d t h e w

o r k l o a d f o r

o f f i c e r s i n

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i n t e r i m r e p o

r t s

O t h e r w o r k u n d e r t a k e n b y t h e

C o m m i t t e e

h a s i n c l u d e d s i g n i f i c a n t s c r u

t i n y o f t h e

c o s t s a s s o c i a t e d w i t h t h e p r o v i s i o n o f t h e

H o m e

t o

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r t

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p r e s s u r e s o n s o c i a l c a r e b u d g e t s ,

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S e r v i c e

I m

p r o v e m e n t

P r o g r a m m e ,

t h e

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A c c o u n t a n d w h e t h e r t h e i n c o m e f r o m c a r

p a r k i n g c h a r g e s i n C e n t r a l M i l t o n K e y n e s

w h i c h

h a d

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i n

t h e

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o n

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a c h i e v e d .

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a n d

Y o u n g

P e o p l e

C o m m i t t e e

T h i s h a s h a d a b u s y y e a r a n

d h a s d e a l t

w i t h a n e x t e n s i v e a n d

i m p o r t a n t w o r k

p r o g r a m m e .

T h e C o m m i t t e e h a s b e e n w e l l s e r v e d b y

b o t h t h e k n o w l e d g e o f i t s w i t n e s s e s a n d

t h e i r

w i l l i n g n e s s t o

g i v e

e v i d e n c e .

M e m b e r s o f t h e Y o u t h C a b i n e t h a v e a l s o

p l a y e d a n i m p o r t a n t a n d a c t i v e p a r t i n t h e

w o r k o f t h e C o m m i t t e e

.

P o s t

1 6

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f o r

C o n t i n u e d

L e a r n i n g i n M i l t o n K e y n e s

T h e C o m m i t t e e b e l i e v

e d t h a t t h e C o u n c i l

h a d a k e y r o l e t o p l a y a s a f a c i l i t a t o r .

T h e C o u n c i l w a s e n c o u r a g e d t o d e v e l o p

a n u n d e r s t a n d i n g b e t w

e e n e m p l o y e r s a n d

t h e

e d u c a t i o n

s e c t o

r t o

e n s u r e

t h a t

p e r s o n n e l w i t h t h e n e

c e s s a r y s k i l l s w e r e

a v a i l a b l e t o s u p p o r t t h e c i t y a s i t g r e w .

T h e C o u n c i l , b o t h i t s

e l f a n d b y w o r k i n g

w i t h

p a r t n e r s , n e e d e d

t o

e n s u r e

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M i l t o n K e y n e s w a s a n a p p e a l i n g p l a c e

w h i c h a t t r a c t e d p e o p l e

w i t h t h e r i g h t s k i l l s

a n d

r e t a i n e d

t h e t a

l e n t a l r e a d y

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w h e t h e r t h i s b e t o w o r k o r s t u d y .

A

h i g h

q u a l i t y

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e y n e s a n d w a n t e d

t o b e c o m e a n i n t e g r a

l p a r t o f t h e C i t y ’ s

v i s i o n a n d f u t u r e w a s s e e n a s k e y .

S a f e g u a r d i n g

T h e C o m m i t t e e r e v i e w

e d t h e w o r k o f t h e

S a f e g u a r d i n g

C h i l d r e n

B o a r d

d u r i n g

2 0 1 4 / 1 5 t o a s s u r e i t s e l f t h a t t h e B o a r d

w a s a d e q u a t e l y f u l f i l l i n g i t s r o l e .

A s a

r e s u l t , a n u m b e r o f a r e a s w e r e i d e n t i f i e d

f o r

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i s s u e s a r o u n d C h i l d S e x u a l E x p l o i t a t i o n .

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f r o m

t h e n e w

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C h i l d r e n B o a r d o n t h e c o n t i n u i n g w o r k o f

t h e B o a r d a n

d w e r e a b l e t o r e v i e w h e r

p l a n s

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d i a g n o s i s o f

t h e B o a r d ’ s s t r e n g t h s a n d

w e a k n e s s e s .

C h i l d S e x u a l

E x p l o i t a t i o n

T h e C o m m i t t e e t o o k t h e o p p o r t u n i t y t o

r e v i e w

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c h i l d s e x u a l e x p l o i t a t i o n , p a r t i c u l a r l y t h e

w o r k t h a t w a s

b e i n g c a r r i e d o u t i n r e s p e c t

o f v u l n e r a b l e

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a n d

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w a s

a

p a r t i c u l a r

f o c u s f o r t h e

C o m m i t t e e a s i t s o u g h t t o

r e a s s u r e i t s e l f b o t h t h a t t h e r e w a s n o

e v i d e n c e o f l a

r g e s c a l e / o r g a n i s e d c h i l d

s e x u a l e x p l o i t a t i o n i n M i l t o n K e y n e s a n d

t h a t a d e q u a t e


w e r e

i n

p l a c e t o i d e n t i f y , a s f a r a s p o s s i b l e , c a s e s

o f c h i l d s e x u a

l e x p l o i t a t i o n .

T h e n e e d f o r

e a r l y i d e n t i f i c a t i o n a n d i n t e r v e n t i o n w a s

r e c o g n i s e d .

T h e C o m m i t t e e w a s c l e a r l y o f t h e v i e w

t h a t a l l a g e

n c i e s

n e e d e d

t o

r e m a i n

v i g i l a n t

a n d

c o n t i n u e

t o

p r o m o t e

a w a r e n e s s s o

p e r s o n s i n a l l s e t t i n g s w e r e

a b l e

t o

h e l p

i d e n t i f y

c h i l d

s e x u a l

e x p l o i t a t i o n .

(141)



M e n t a l

H e a l t h

a n d

W e l l b e i n g

f o r

C h i l d r e n a n d Y o u n g P e o p l e

T h e C o m m i t t e e a d d r e s s e d t h e v a r i o u s

i s s u e s

r e l a t i n g

t o

m a i n t a i n i n g

p o s i t i v e

m e n t a l h e a l t h a n d w e l l b e i n g

f o r c h i l d r e n

a n d y o u n g p e o p l e r e c o g n i s i n

g t h e n e e d

f o r a c c e s s i b l e , w e l l f u n d e d a n d r e s o u r c e d

s e r v i c e s

w h i c h

r e c e i v e d

t h e

s a m e

r e c o g n i t i o n a n d p r i o r i t y a s p h y

s i c a l h e a l t h

s e r v i c e s .

T h e i m p o r t a n c e o f e a r l y a s s e s s m e n t a n d

i n t e r v e n t i o n w a s r e c o g n i s e d ,

a s w a s t h e

i m p o r t a n c e o f a c t i v e i n v o l v e m e n t o f a l l

s t a k e h o l d e r s a c r o s s a l l d i s c i p l i n e s . O n c e

t h e

n e e d

f o r t r e a t m e n t w a s i d e n t i f i e d

t h e r e

n e e d e d

t o

b e

c l e a r t r e a t m e n t

p a t h w a y s w i t h b e t t e r i n t e g r a t i o n b e t w e e n

s e r v i c e s f o r y o u n g p e o p l e a n d

a d u l t s .

T h e

C o m m i t t e e

i d e n t i f i e

d

s t r o n g

l e a d e r s h i p

b y

t h e

C o u n c i l

a s

a

k e y

e l e m e n t

i f

t h e

p r o b l e m s

b e i n g

e x p e r i e n c e d , w h i c h

i n c l u d e d

r e s o u r c e

a v a i l a b i l i t y a n d r e c r u i t m e n t a n

d r e t e n t i o n ,

w e r e t o b e s u c c e s s f u l l y t a c k l e d .

A n n u a l E v e n t s

T h e

C o m m i t t e e

r e c e i v e d

t h e

a n n u a l

r e p o r t

f r o m

t h e

r e s p o n s i b

l e

C a b i n e t

m e m b e r

a n d

a

p r e s e n t a t i o n

f r o m

r e p r e s e n t a t i v e s

o f t h e

Y o u

t h

C a b i n e t

w h i c h a d d r e s s e d i t s w o r k a n d

c a m p a i g n s

a n d t h e i r v i s i o n s f o r M i l t o n K e y n e s a s i t

m o v e d t o w a r d s 2 0 5 0 .

R e c o m m e n d a t i o n s t o C a b i n e t

T h e

C o m m i t t e e

m a

d e

a

n u m b e r o f

r e c o m m e n d a t i o n s t o t h e C a b i n e t a r o u n d

t h e i m p o r t a n c e o f p r o

v i d i n g a n a d e q u a t e

b u d g e t f o r c h i l d r e n ’ s s

o c i a l c a r e a n d a s a

r e s u l t o f i t s c o n s i d e

r a t i o n

o f p o s t 1 6

o p t i o n s f o r c o n t i n u e d l e a r n i n g i t a s k e d t h e

C a b i n e t t o t a k e m e a s u r e s t o a d d r e s s t h e

s k i l l s s h o r t a g e s t h a t

w e r e f a c i n g M i l t o n

K e y n e s . T h e C a b i n e t

i n d i c a t e d t h a t m a n y

o f

t h e

i s s u e s

h i g h l i g h t e d

b y

t h e

C o m m i t t e e , s u c h a s a

S k i l l s S t r a t e g y , a n d

L o c a l A r e a E c o n o m i c

A s s e s s m e n t , w e r e

a l r e a d y

b e i n g

p r o g

r e s s e d ,

b u t

t h a t

r e s o u r c e s w e r e n o t a

v a i l a b l e t o a d d r e s s

a l l o f t h e

c o n c e r n s

i d e n t i f i e d

b y

t h e

C o m m i t t e e .

H e a l t h a n d A d u l t S o c i a l C a r e

C o m m i t t e e

A s a u n i t a r y a u t h o r i t y

t h e C o u n c i l h a s t h e

p o w e r t o r e v i e w

a n d

s c r u t i n i s e m a t t e r s

r e l a t i n g t o t h e p l a n n

i n g , p r o v i s i o n a n d

o p e r a t i o n o f t h e h e a l t h s e r v i c e i n t h e

a r e a ,

i n c l u d i n g t h e f i n a n c e s o f h e a l t h c a r e

p r o v i d e r s ;

r e q u i r e

i n f o r m a t i o n

t o

b e

p r o v i d e d b y c e r t a i n N H

S b o d i e s a b o u t t h e

p l a n n i n g , p r o v i s i o n

a n d

o p e r a t i o n

o f

h e a l t h s e r v i c e s t h a t i s

r e a s o n a b l y n e e d e d

t o c a r r y o u t h e a l t h s

c r u t i n y a n d r e q u i r e

e m p l o y e e s

i n c l u d i n g

n o n - e x e c u t i v e

d i r e c t o r s o f c e

r t a i n N H S b o d i e s t o a t t e n d

b e f o r e t h e m t o

a n s w e r q u e s t i o n s .

T h i s f u n c t i o n i s c a r r i e d o u t o n b e h a l f o f

t h e C o u n c i l b y

t h e H e a l t h a n d A d u l t

S o c i a l C a r e C o m m i t t e e .

M i l t o n

K e y n e s

a n d

B e d f o r d s h i r e

H e a l t h c a r e R e v i e w

T h e

m o s t s

u b s t a n t i a l p i e c e

o f w o r k

u n d e r t a k e n b y t h e C o m m i t t e e i n 2 0 1 5 / 1 6

h a s b e e n t h e c o n t i n u o u s m o n i t o r i n g o f t h e

o n - g o i n g M i l t o

n K e y n e s a n d B e d f o r d s h i r e

H e a l t h c a r e R e v i e w .

A l t h o u g h b e i n g l e d

b y

t h e

M

i l t o n

K e y n e s

C l i n i c a l

C o m m i s s i o n i n

g G r o u p ( C C G ) t h e R e v i e w

a l s o i n v o l v e s

t h e

B e d f o r d s h i r e

C l i n i c a l

C o m m i s s i o n i n

g G r o u p ,

t h e N H S E n g l a n d

A r e a T e a m , M

o n i t o r a n d t h e N H S T r u s t

D e v e l o p m e n t

A u t h o r i t y .

R e p r e s e n t a t i v e s

f r o m

t h e M i l t o n K e y n e s C C G

a n d t h e

N H S

E n g l a n d

A r e a

T e a m

h a v e

b e e n

i n v i t e d

t o u p d a t e

t h e

C o m m i t t e e

o n

p r o g r e s s

a t

i t s

m e e t i n g s

h e l d

o n

6 O c t o b e r 2 0 1

5 ,

5 J a n u a r y 2 0 1 6 a n d 1 5

M a r c h

2 0 1 6 .

I t i s

a

m a r k

o f t h e

C o m m i t t e e ’ s c

o n c e r n a b o u t t h e p r o g r e s s ,

a n d p o s s i b l e o u t c o m e s f r o m t h e R e v i e w ,

t h a t f o l l o w i n g

t h e m e e t i n g i n J a n u a r y ,

m o n i t o r i n g o f t h e R e v i e w h a s b e e n a d d e d

a s a s t a n d i n g i t e m

t o t h e C o m m i t t e e ’ s

a g e n d a u n t i l s u c h t i m e a s t h e R e v i e w i s

c o m p l e t e .

(142)



L i n k e d t o t h e R e v i e w i s t h e i s

s u e o f N H S

s e r v i c e

p l a n n i n g

a n d

h o w

t h e

N H S

E n g l a n d A r e a T e a m

i s c a l c u l a t i n g f u t u r e

h e a l t h c a r e p r o v i s i o n i n t h e b o r o u g h , g i v e n

t h e

c u r r e n t r a p i d

e x p a n s i o n

o f M i l t o n

K e y n e s . C o u n c i l l o r s a r e o f t h

e v i e w t h a t

t h e r e i s a d e f i n i t e m i s m a t c h b

e t w e e n t h e

g r o w t h p r o j e c t i o n d a t a b e i n g u s e d b y t h e

N H S a n d t h a t u s e d b y t h e C o u n c i l t h e

C o u n c i l a n d w o r k n e e d s t o

b e d o n e t o

b r i n g t h i s i n l i n e s o t h a t t h e

n e c e s s a r y

h e a l t h c a r e p r o v i s i o n f o r a n e x p a n d i n g c i t y

c a n b e p u t i n p l a c e .

T h e

C o m m i t t e e

w e l c o m e s

t h e

a p p o i n t m e n

t

o f

t h e

C o u n c i l ’ s I n f r a s t r u c t u r e C o o r d

i n a t i o n a n d

D e l i v e r y M a n a g e r a s t h e l i a i s o n b e t w e e n

t h e

C o u n c i l , M i l t o n

K e y n e s

C C G

a n d

N H S

E n g l a n d f o r p l a n n i n g a n d g r o w t h

m a t t e r s .

I t

h o p e s

t h a t

t h e

r e c o m m e n d a t i o n s m a d e a t t h e J a n u a r y

m e e t i n g o n b o t h t h e R e v i e w

a n d N H S

S e r v i c e P l a n n i n g w i l l b e t a k e

n o n b o a r d

b y

a l l

p a r t i e s

i n

o r d e r

t o

d e l i v e r

i m p r o v e m e n t s .

R u n n i n g a l o n g s i d e t h e m o n i t o r i n g o f t h e

p r o g r e s s o f t h e H e a l t h c a r e R e v i e w a n d

t h e i s s u e s a r o u n d N H S s e r v i c e p l a n n i n g

i s t h e w o r k b e i n g d o n e b y t h

e T a s k a n d

F i n i s h G r o u p o n A c c e s s t o G

P S e r v i c e s .

T h e

T a s k

a n d

F i n i s h G

r o u p

w a s

e s t a b l i s h e d f o l l o w i n g t h e p u

b l i c a t i o n o f

t h e

2 0 1 4

P a t i e n t S a t i s f a c t i o n

S u r v e y ,

w h e n M i l t o n K e y n e s c a m e 2 0 8 o u t o f a

l i s t o f 2 1 1 C C G a r e a s

. T h e m a i n p o i n t o f

d i s s a t i s f a c t i o n

w a s

t h e

i n a b i l i t y

o f

r e s i d e n t s t o

g e t e i t h e r a n

e m e r g e n c y

a p p o i n t m e n t w i t h t h e i r

G P o n t h e d a y t h e y

n e e d e d i t , o r t h e a b i l i t y t o b o o k a r o u t i n e

a p p o i n t m e n t a t t i m e

/ d a t e

t h a t w a s

c o n v e n i e n t t o t h e m . T

h e T a s k a n d F i n i s h

G r o u p h a s b e e n c o l l e c t i n g e v i d e n c e f r o m

a w i d e r a n g e o f s o

u r c e s a n d w i l l b e

p r e s e n t i n g

i t s

r e p o r t

a n d

r e c o m m e n d a t i o n s d u r i n g t h e s u m m e r .

L e a r n i n g D i s a b i l i t y S

e r v i c e

D u r i n g t h e a u t u m n o f

2 0 1 5 t h e C o u n c i l ’ s

J o i n t C o m m i s s i o n i n g

T e a m c a r r i e d o u t a

p u b l i c c o n s u l t a t i o n o

n c h a n g e s t o t h e

L e a r n i n g D i s a b i l i t y S e r v i c e w i t h s e r v i c e

u s e r s ,

f a m i l y c a r e r s ,

s t a f f , s t a k e h o l d e r s

a n d p o s s i b l e f u t u r e u s

e r s .

T h i s c o i n c i d e d

w i t h

t h e

C o m m i t t e e ’ s

O c t o b e r m e e t i n g ,

a l l o w i n g i t t o s c r u t i n i s e t h e p r o p o s a l s a n d

f e e d i n t o t h e c o n s u l t a

t i o n , m a k i n g s e v e n

r e c o m m e n d a t i o n s t o

C a b i n e t o n

t h e

i s s u e .

T h i s

i t e m

a t t r a c t e d

a

l o t o f

a t t e n t i o n , w i t h a t l e a s

t 3 5 p e o p l e , m a i n l y

s e r v i c e u s e r s a n d t h e i r c a r e r s ,

i n t h e

p u b l i c

g a l l e r y .

T h e

C o m m i t t e e

a p p r e c i a t e d t h i s l e v e l

o f i n t e r e s t a n d t h e

v i e w s e x p r e s s e d b y t h e p u b l i c e n a b l e d

t h e m

t o m a k

e r e c o m m e n d a t i o n s w h i c h

r e f l e c t e d

t h e

c o n c e r n s

o f t h o s e

w h o

w o u l d b e m o s t i m p a c t e d b y t h e c h a n g e s .

A d u l t S o c i a l C a r e i n 2 0 1 6 / 1 7

A t t h e J a n u a

r y m e e t i n g t h e C o m m i t t e e

a l s o

h a d a n

i n - d e p t h

d i s c u s s i o n

w i t h

C o u n c i l l o r N

i g e l

L o n g ,

t h e

C a b i n e t

M e m b e r f o r H

e a l t h a n d W e l l b e i n g a b o u t

h i s d r a f t p r o p o

s a l s i n t h e 2 0 1 6 / 1 7 b u d g e t .

I n o r d e r f o r t h

e C o m m i t t e e t o u n d e r s t a n d

t h e s t r a t e g i c

d i r e c t i o n o f t r a v e l i n t h e

p r o v i s i o n

o f

s o c i a l

c a r e

s e r v i c e s

C o u n c i l l o r L o n g g a v e a n o v e r v i e w o f t h e

p r e s s u r e s f a c i n g

t h e

s e r v i c e ,

t h e

p r o p o s e d s a v i n g s a n d h o w t h e s e w i l l b e

q u a n t i f i e d a n d

m a n a g e d .

T h e C o m m i t t e e

a g r e e d t o p i c

k t h i s u p a g a i n d u r i n g t h e

a u t u m n o f 2 0 1 6 a n d r e v i e w t h e i m p a c t o f

t h e s e m e a s u r e s o n s e r v i c e u s e r s .

U p d a t e f r o m C N W L - M K

O t h e r w o r k c a

r r i e d o u t b y t h e C o m m i t t e e

i n c l u d e s a p r e s e n t a t i o n f r o m

t h e C e n t r a l

N o r t h

W e s t

L o n d o n

N H S

F o u n d a t i o n

T r u s t ( C N W L ) , w h i c h i s r e s p o n s i b l e f o r

t h e

p r o v i s i o n

o f

c o m m u n i t y

h e a l t h

s e r v i c e s i n M

i l t o n K e y n e s , o n h o w t h e y

p r o v i d e m e n t a l h e a l t h s e r v i c e s i n M i l t o n

K e y n e s .

T h i s f o l l o w e d a r e v i e w o f t h e

h e a l t h c a r e s e r v i c e s p r o v i d e d b y C N W L b y

t h e

C a r e Q u a l i t y

C o m m i s s i o n

( C Q C ) .

(143)



T h e

h e a l t h c a r e

s e r v i c e s p

r o v i d e d

b y

C N W L a r e n o l o n g e r c o n f i n e d

t o i t s n o r t h

w e s t L o n d o n

b a s e ; i t n o w

p r o v i d e s

s e r v i c e s

i n

s e v e r a l

g e o g r a p h i c a l l y

d i s p a r a t e a r e a s .

H o w e v e r ,

a t p r e s e n t

C Q C i n s p e c t i o n r e p o r t s d o n

o t t a k e t h i s

i n t o a c c o u n t , j u s t p r o d u c i n g

a n o v e r a l l

r a t i n g

f o r t h e

h e a l t h c a r e

p r o v i d e r i n

q u e s t i o n .

T h i s m e a n s t h a t a

g o o d r a t i n g

f o r o n e p a r t o f a s e r v i c e w a s b

a l a n c e d o u t

b y p o o r r a t i n g s f o r o t h e r

s e r v i c e s i n

d i f f e r e n t

a r e a s .

T h e

C o m m i t t e e

c o n s i d e r e d t h a t t h i s n o t h e l p

f u l f o r l o c a l

r e s i d e n t s a n d w r o t e t h e C Q C

e x p r e s s i n g

i t s c o n c e r n s .

T h e C o m m i t t e

e w a s a l s o

s u p p o r t e d i n t h i s b y t h e l o c a l M P s . T h e

C Q C

h a v e

a c k n o w l e d

g e d

t h e

C o m m i t t e e ’ s

c o n c e r n s

a n d

w i l l

b e

r e v i e w i n g t h e i r r e p o r t i n g m e c h

a n i s m .

P u b l i c

H e a l t h

a n d

P

r e v e n t a t i v e

H e a l t h c a r e

T h e

C o m m i t t e e

a l s o

h e a r d

f r o m

t h e

C o u n c i l ’ s

P u b l i c

H e a l t h

T e

a m

o n

i t s

a p p r o a c h t o p r e v e n t a t i v e h e

a l t h c a r e i n

M i l t o n K e y n e s , h o w

e f f e c t i v e t h e l o c a l

p r e v e n t i o n

p r o g r a m m e s

a r e

a n d

h o w

q u a n t i f i a b l e

a n d

m e a s u r a b l e

a r e

t h e

o u t c o m e s o f t h o s e p r o g r a m m e

s .

T h i s i t e m

h i g h l i g h t e d t o t h e

C o m m i t t e e

t h e p o o r l e v e l P u b l i c H e a l t h f u n d i n g f r o m

c e n t r a l g o v e r n m e n t i n

M i l t o n

K e y n e s

c o m p a r e d t o o t h e r l o c a l a u

t h o r i t i e s o f

c o m p a r a b l e s i z e .

T h

e C o m m i t t e e w r o t e

t o b o t h M P s f o r M i l t o n

K e y n e s e x p r e s s i n g

i t s c o n c e r n a b o u t t h e

l o w l e v e l o f f u n d i n g

f o r w h a t i s o n e o f t h e f a s t e s t g r o w t h a r e a s

i n t h e c o u n t r y . B o t h M P s a r e s u p p o r t i v e

o f t h e C o m m i t t e e ’ s c o n c e r n s a n d h a v e

w r i t t e n t o t h e S e c r e t a r y o f S t a t e f o r H e a l t h

r e q u e s t i n g t h a t t h e P u b l i c H e a l t h f u n d i n g

a l l o c a t i o n f o r M i l t o n K e y n e s b e r e v i e w e d .

U r g e n t C a r e W a l k - i n

S e r v i c e

A t i t s M a r c h m e e t i n g

t h e C o m m i t t e e w i l l

b e c o n s i d e r i n g t h e M i l t o n K e y n e s C l i n i c a l

C o m m i s s i o n i n g

G r o u p ’ s

p r o p o s a l s

t o

c l o s e t h e U r g e n t C a

r e W a l k - i n S e r v i c e

c u r r e n t l y p r o v i d e d a t t h e B r o u g h t o n G a t e

H e a l t h C e n t r e .

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r o p o s a l i s c u r r e n t l y

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e e k ( 8 F e b r u a r y t o

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t h e

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w i l l b e

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g a n d h a v e b e e n

a s k e d t o a d d r e s s t h

e f o l l o w i n g p o i n t s :

w h y i s t h i s m o v e b e i n g c o n s i d e r e d ; t h e

i m p a c t o n n u m b e r s

a t t e n d i n g b o t h t h e

U r g e n t c a r e C e n t r e a t t h e H o s p i t a l a n d

A & E ; c o s t s a v i n g s ; e f f e c t o n t h e e x t e n d e d

h o u r s G P H u b s ; i m p a c t o n r u r a l a r e a s ;

t h e f u t u r e o f w a l k - i n u r g e n t c a r e .

D e l a y e d T r a n s f e r o f C a r e

A l s o a t i t s M a r c h m e e

t i n g t h e C o m m i t t e e

w i l l r e c e i v e a n d d i s c

u s s a p r e s e n t a t i o n

f r o m

t h e

C o u n c i l ’ s

A s s i s t a n t D i r e c t o r

( A d u l t S o c i a l C a r e ) e x p l a i n i n g t h e c u r r e n t

o p e r a t i n g m o d e l f o r A d u l t S o c i a l C a r e i n

r e l a t i o n

t o

d i s c h a r g e

f r o m

h o s p i t a l ,

l o o k i n g

a t

w h a t

t h e

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d o e s

c u r r e n t l y , w h a

t c a n l e a d t o d e l a y s w i t h t h e

p r o c e s s a n d w h a t i s b e i n g d o n e t o l i m i t

a n y s u c h d e l a y s .

Q u a l i t y A c c o u n t s P a n e l

F i n a l l y ,

d u r i n g

M a y 2 0 1 5 ,

t h e

Q u a l i t y

A c c o u n t s

P a

n e l ,

o n

b e h a l f

o f

t h e

C o m m i t t e e , u n d e r t o o k i t s a n n u a l r e v i e w

o f t h e

Q u a l i t y A c c o u n t s

( a

r e p o r t b y

h e a l t h c a r e p r o v i d e r s a b o u t t h e q u a l i t y o f

s e r v i c e s t h e y

d e l i v e r ) s u b m i t t e d t o t h e

C o u n c i l f o r r e v i e w .

T h e

P a n e l w a s

g r a t i f i e d t o n

o t e t h a t c o m m e n t s i t h a d

m a d e p r e v i o u s l y t o o n e o f t h e h e a l t h c a r e

p r o v i d e r s a b o u t h o w t h e i r r e p o r t c o u l d b e

i m p r o v e d h a d

b e e n t a k e n o n b o a r d a n d

a c t e d u p o n , p

r o d u c i n g a m u c h e n h a n c e d

d o c u m e n t i n 2

0 1 5 .

(144)

https://www.google.co.uk/imgres?imgurl=https://www.cityoflondon.gov.uk/services/adult-social-care/PublishingImages/arranging-care.jpg&imgrefurl=https://www.cityoflondon.gov.uk/services/adult-social-care/Pages/default.aspx&docid=-uAVDEWVyo1h9M&tbnid=zwBAetD8JrZ4MM:&w=211&h=114&ved=0ahUKEwi5jNP-zaTLAhXDVhoKHe9DAXsQxiAIAg&iact=c&ictx=1



T a s k a n d F i n i s h G r o u p s

T h e S c r u t i n y M a n a g e m e n t C o m m i t t e e e s t a b l i s h e d a n u m b e r o f T a s k a n d F i n i s h G r o u p s d u r i n g t h e y e a r w h i c h a d d r e s s e d i s s u e s s u c h a s

h o u s i n g a l l o c a t i o n s , C C T V , h o

m e l e s s n e s s ,

G P p r o v i s i o n ,

l a n d s c a p i n g

a n d t r a n s p o r t i n n o v a t i o n s .

T h e r e c o m m e n d a t i o n s f r o m t h

e C C T V G r o u p w e r e r e f e r r e d t o t h e S a f e r M K P a r t n e r s h i p t o b e a d d r e s s e d a s p a r t o f i t s c o n s i d e r a t i o n o f

C C T V p r o v i s i o n .

T h e H o u s i n g

A l l o c a t i o n s G r o u p r e p o r t e d t o t h e C a b i n e t i n S e p t e m b e r a n d t h e r e p o r t s f r o m t h e r e m a i n i n g g r o u p s w i l l b e

c o n s i d e r e d b y t h e C o m m i t t e e i n M a r c h o r e a r l y i n t h e n e w C o u n c i l y e a

r .

(145)



w w w . m i l t o n - k e y n e s . g o v . u k / s c r u t i n y

O v e r v i e w a n d S c r u t i n y

M i l t o n K e y n e s C o u n c i l

C i v i c O f f i c e s

1 S a x o n G a t e E a s t

C e n t r a l M i l t o n K e y n e s

M K 9 3 E J

E m a i l - s c r u t i n y @ m i l t o n - k e y n e s . g o v . u k

D e m o c r a t i c S e r v i c e s

(146)



23 March 2016

ITEM 4(f)[ii]


23 MARCH 2016

Annual Report from the Chair of the Licensing and RegulatoryCommittees

This is my second Chairman's report to Council, from Regulatory and Licensing

Committees and, following last year ’s report, I thought it important for the Council to

receive a report again this year.

The two committees work extremely hard, and I would like to thank my Councillorcolleagues, for all the support they have given to me, since I became Chairman inSeptember 2014, and for the amount of time and energy they give to ensuring the

important work these committees have responsibility for is carried out professionally.Regulatory Committee

Taxi Licensing

Taxi Licensing came into public view for all the wrong reasons in 2014 and since that timethe Regulatory Committee has continued to work with officer colleagues in reviewing,refining and amending the policy to ensure that it is one which is transparent and robust.We will continue with this process, but have acknowledged that a period of stability isrequired whereby both the taxi trade and officers benefit from minimal changes.

Internal Audit Report

Internal audit have revisited the taxi licensing function and I’m pleased to be able to report

that the outcome was good – the top rating. This reflects the incredible amount of work

undertaken by the officer colleagues and continues to be monitored and reviewed by theCommittee.

Taxi Licensing Policy

The Council adopted the Taxi Licensing Policy in September 2014 and the Committee wasclear that it should not be allowed to stagnate and must continue to be improved. This hashappened and has been reviewed four times during 2015/16.

Regulatory Sub-Committee

The Regulatory Sub-Committee has been very busy throughout the year and hasconducted 56 hearings in relation to taxi licensing and taxi enforcement. My thanks toCouncillor and officer colleagues who attended these important evening and daytimemeetings.

Appeals

8 taxi drivers have appealed the decisions of either the sub-committee or officers. On 7occasions the court upheld the council decision fully. 2 appeals are currently within theCourt process.

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23 March 2016

Taxi Forum

The Taxi Forum was introduced as a way to interact with the drivers and operators andwas positive to begin with. The trade is invited to contribute to the agenda but it hasproved difficult to keep the meetings to the agenda items. Often the topic of conversationwill be to respond to the questions posed about investigations and/or prosecutions orabout individual driver ’s issues, neither of which are appropriate in this forum. We are

considering ways of maintaining the interaction and developing the positive contributions,however, this may have to be in a different format for the future.

As I said before the Committee does not just deal with Taxis!

Village Greens

There have been a number of village green applications which have been heard by theCommittee and a robust process for dealing with such applications has been agreed.

The Committee has also continued to monitor the processes for determining village greenapplications and keep these updated and relevant, including the process for determiningapplications on Council land.

A. N. Date Area Stage Applicant area (ha)

6 VG6 unknown Bletchley R unknown 0.14

103 VG103 unknown Moulsoe R unknown 0.06

105 VG105 unknown N' Crawley, N of parish church R unknown 0.1106 VG106 unknown N' Crawley, Lodge to Crawley Grange R unknown 0.1

107 VG107 unknown N' Crawley, land E Rookery Farm R unknown 0.41

75 VG75 unknown Ravenstone Playing Field R unknown 0.21

67 VG67 unknown Shenley Brook End, R unknown 0.51

68 VG68 unknown Shenley Brook End, R unknown 0.11

52 VG52 unknown Sherington R unknown 0.13

7 VG7 unknown Simpson, NW of Church St Thomas R unknown 0.03

8 VG8 unknown Simpson, W of St Thomas church R unknown 0.15

15 VG15 unknown Stony Stratford, Horsefair Green R unknown 0.22

5 VG5 unknown W-on-the-Green, The Green (part) R unknown 3.3

11 VG11 unknown W-on-the-Green, The Green (part) R unknown 2.67

Milton Keynes Council Applications

AN: - Application number Registered

AN Date Area Stage Applicant ha

1 TV1 16.10.12 Great Holm R Mr Ballantyne 0.13 Yes

2 TV2 29.01.13 Fenny Stratford R Mr T M James 0.02 No

3 TV3 18.03.14 Woughton Play Fields I - D Dr A S Humphries 14.59

4 TV4 27.10.14 Passmore C Mr M Blomley 1

5 TV9 18.11.14 The Paddocks C Mr P T McDonald 8.74

6 TV10 27.02.15 Woughton Park C Mr S Bennet 1.17

Key:

Stage: - DM Duly made

V Validation

C Committee

CD Committee Decision

I Inquiry

R Resolved

RS Resolved application sucessful

RF Resolved application Failed

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23 March 2016

Licensing Committee

Gambling Policy

The Council is responsible as ‘the Licensing Authority’ under the Gambling Act 2005 to

deal with applications for betting shops; casinos; bingo halls; amusement arcades; gamingmachines; and lotteries at premises within its area.

There is a requirement for the Council to have a statement of gambling principles whichhas to be reviewed every three years. The latest review was adopted by Council inJanuary 2016.

Casino

The Casino brings considerable amounts of income to the Council and the Committee hasconsidered in detail how this money is being used within the Council to achieve the"greatest benefit".

Street Trading Policy

A lot of effort has been put into creating a new policy which will be reviewed in Junefollowing a comprehensive consultation with stakeholders.

Sex Establishments Policy

Proposed changes to the existing policy are under consultation with the process finishingthis month before it is brought before the Committee.

Licensing Sub-Committee

The Licensing Sub-Committee has heard 8 license and street trading applications.

Finally I would like to express my personal thanks to all councillor and officer colleagueswho have supported me in my role as Chairman. There have been some extremelydifficult situations to contend with and I'm grateful for the support I have received.

My particular thanks to Councillors David Lewis and Chris Williams whose wise counselhas been invaluable. Officer colleagues at all levels in the departments we rely on, havecome and others gone, as well as some re-organisations, but through out, the service hasbeen consistent and professional. My thanks to all those in the Legal Department who

have supported us and of course to Dino Imbimbo and Jane Crighton, without whom, theCommittee would fall apart!

We are all working to ensure the residents of Milton Keynes can go about they lives safelyand I urge my successors to never shy away from that aim, whatever the challenges thatmight be put in their way.

Councillor Catriona MorrisChairman Licensing and Regulatory Committees

(149)



1

ITEM 4(f)[iii]


23 MARCH 2016

Annual Report from the Chair of the Executive

Scrutiny Committee

I am very pleased to be able to present this Annual Report on the work of theExecutive Scrutiny Committee during 2015/16.

The Call-In process at Milton Keynes allows for Ward Councillors, ParishCouncils and groups of at least twenty residents to challenge decisions madeby the Executive. The ability to Call In decisions made by the Executivesupports an open and transparent decision making progress and allowsCouncillors, Parish Councillors and residents to be able to engage and holdthe Council to account.

The procedure includes a mediation process which allows for clarification ofpoints about the decision and the reasons for the Call-In and for theagreement of any points before the Executive Scrutiny Committee meeting.

The Committee has the power to:

(a) refer the matter back to the Cabinet, as the decision taker forconsideration, with reasons and recommendations;

(b) not refer the matter back (but make recommendations as to process);or

(c) refer its views directly to the Council for consideration and commentback to the Cabinet.

During the year, the Committee received two call-ins; one from CouncillorsBint and Walker with reference to a decision taken for the creation ofadditional car parking spaces in Central Milton Keynes, the other being a call-in of the Cabinet’s decision to approve the Draft Strategic DevelopmentOptions Consultation Document by Councillor McLean, 14 Town and ParishCouncils and a number of groups of residents.

In both cases the Decisions were ratified by the Executive ScrutinyCommittee, although with the second item, the Draft Strategic Development

Options Consultation Document, Committee referred some points of processback to the Cabinet as “lessons learned”. Further details of the call-ins aregiven overleaf.

I would like to take this opportunity to thank everyone who attended orcontributed to the Executive Scrutiny process over the year. Input fromcouncillors, the public, officers and representatives of organisations have allbeen invaluable in assisting our approach to challenging proposals andreaching our conclusions.

Councillor Paul Alexander

Chair, Executive Scrutiny CommitteeMarch 2016

(150)



2

EXECUTIVE SCRUTINY PANEL - ITEMS CALLED IN COUNCIL YEAR2015/16

Decision Meeting Title ofReport

Called inBy

CabinetMember

ReportSponsor

ReportAuthor

Outcome

Delegated Decisionof 13 October 2015

Creation of Additional

ParkingSpaces – Peak Permit

Cllrs Bintand Walker

Cllr Clifton A Rose - Service

Director -PlanningandTransport

S Bailey - Parking

StrategyandImplementationManager

Ratified byExecutive

ScrutinyCommittee on4/11/15

Cabinet 9November 2015

DraftStrategicDevelopmentOptionsConsultationDocument

CouncillorMcLean,Olney &CMK TownCouncilsand 12

ParishCouncilsandseveralgroups ofresidents

Cllr Legg A Rose - ServiceDirector -PlanningandTransport

FRobinson- SeniorPlanningOfficer

Ratified byExecutiveScrutinyCommittee on2/12/15 butactions to note

forwarded toCabinet

(151)



23 March 2016

L:\Committee Services & Scrutiny\Committees\2015-16\COUNCIL\11.23 MARCH 2016\Scheme of Councillors' Allowances 2016-17.docx

SCHEME OF COUNCILLORS’ ALLOWANCES 2016/17

Report Sponsor: Stephen Gerrard (Interim Service Director [Legal and DemocraticServices])

Contact Officer: June Allen (Councillor and Electoral Services Manager) – 01908254844

1. Purpose

1.1 To seek agreement of a Scheme of Councillor s’ Allowances for 2016/17.

2. Recommendations

2.1 That the Scheme of Councillors’ Allowances, based on the recommendations ofthe 2014 Independent Remuneration Panel and the Scheme adopted for2015/16, be adopted to take effect from 1 April 2016, subject to:

(a) The addition of a Special Responsibility Allowance of £3,000 for theChair of the RegenerationMK Committee; and

(b) An increase in the Dependent Carer’s Allowance in line with themaximum rate for National Minimum Wage.

2.2 That the 2014 report on allowances for members of Parish and Town Councilsbe noted

3. Issues and Choices

3.1 Under the terms of the Local Authorities (Members’ Allowances) (England)Regulations 2003, the Council is obliged to appoint an IndependentRemuneration Panel to review, comment and advise on the level of allowancespaid to councillors at least every three years.

3.2 In March 2015 the Council agreed that there should be no increase in theoverall sum of money for councillors’ allowances (Minute CL106 refers). Thescheme for 2015/16 was agreed and included Special Responsibility Allowances for Overview and Scrutiny to reflect the decision of the Council on

14 January 2015 (Minute CL118 refers). At its meeting on 13 January 2016, the Council agreed that a politicallybalanced Regeneration Committee of the Council be established (Minute CL90refers). Following consultation with the Chair of the Independent RemunerationPanel, it is suggested that a Special Responsibility Allowance of £3,000 beagreed.

3.3 The Joint Negotiating Committee (Employer’s Side), on 27 October 2014 agreedthe implementation of the Living Wage, £7.20 per hour for those aged 25 orover, with effect from 1 April 2015.

3.4 When the Council agreed the 2015/16 scheme in March 2015, it agreed that noindexation be applied to Councillors’ allowances whatsoever . On 1 October2015, the minimum wage increased to:

ITEM 6


23 MARCH 2016

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23 March 2016

£6.70 per hour (21 years and over)

£5.30 per hour (18 – 20 year olds)

£3.87 per hour (for workers under 18 who are above compulsory schoolleaving age).

The Chair of Independent Remuneration Panel has confirmed that although thePanel did not specify that the minimum wage should rise in accordance withnational guidelines, it was the intention that this should apply. It is, therefore,recommended that the Dependent Carer’s Allowance be increased in line withthe minimum wage as at 1 October 2015 and any subsequent annual increase.

3.5 The proposed Scheme of Allowances for 2015/16 is attached as Annex A tothis report. The proposed Scheme of Allowances for 2016/17 for members ofParish and Town Councils is attached as Annex B to this report.

4. Implications

4.1 Policy

None


The Allowances Scheme as drafted is within the Council’s approved budget for2016/17.

X Capital Revenue X Accommodation

X IT Medium Term Plan X Asset Management

4.3 Legal

The Local Authorities (Members’ Allowances) (England) Regulations 2003 makeit a requirement to establish and maintain an Independent Remuneration Paneland for the Council to adopt a Scheme of Allowances for the forthcoming yearby 1 April each year.

Under the terms of the Local Government Act 2000, the Council is required totake account of the recommendations of an independent panel before fixing itslevel of Councillors’ Allowances.

The 2014 Panel recommended that a panel is reconvened in three years’ time

unless there is a major change in the democratic process.4.4 Other Implications

None

Equalities / Diversity X Sustainability Human Rights

X E-Government X Stakeholders X Crime and Disorder

Background Papers: Report of the Independent Remuneration Panel 2014

Overview and Scrutiny Working Group Report.

Councillors’ Allowances Scheme 2015/16

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110/03/2016

ANNEX A

SCHEME OF COUNCILLORS'ALLOWANCES

2016-2017

1. General

1.1 This Scheme is made under the terms of the Local Authorities(Members' Allowances) (England) Regulations 2003.

1.2 At the meeting of the Council on 23 March 2016 it was agreed that theCouncil would adopt this Scheme after taking into account therecommendations made by the Independent Remuneration Panel in2014, together with the additional recommendation agreed by the Panelin respect of the Council’s new scrutiny structure to be implemented inMay 2015.

1.3 Milton Keynes Council currently has 57 councillors, who serve a 4 yearterm of office and all of whom are entitled to receive the allowancesunder this scheme.

2. Basic Allowance

2.1 All councillors to receive a Basic Allowance of £10,000 per annum. Thisis paid in 12 equal, monthly instalments and is subject to both tax andNational Insurance contributions where applicable.

2.2 If a councillor ceases to be a councillor before the end of his or her termof office, payment of the allowance ceases and a pro rata calculation is

made to ensure that the councillor receives the right amount ofallowance. If necessary, an adjustment for under or overpayment mayhave to be made to ensure that the correct final payment is made, andthe Council reserves the right to recover any overpayments of Basic Allowance.

2.3 The Basic Allowance is intended to recognise the time commitment ofall councillors, including such inevitable calls on their time as meetingswith officers and constituents and attendance at political groupmeetings. It is also intended to cover incidental costs, such as the useof their homes for council business, telephone rental and broadband

charges.

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210/03/2016

3. Special Responsibility Allowance

3.1 The Council also pays Special Responsibility Allowances to thosecouncillors it considers to have significant, additional responsibilitiesover and above the generally accepted duties of a councillor. Thesespecial responsibilities are related to the discharge of the Council'sfunctions.

3.2 Milton Keynes Council currently pays Special Responsibility Allowancesfor the following roles at the rates stated:

Leader of the Council £30,000Main Opposition Group Leader - per Group Member £620Smaller Opposition Group Leader(s) - per GroupMember

£620

Cabinet Member*1 £11,000

Chair of Scrutiny Management Committee £7,500Chair of Scrutiny Committee* £4,500Chairs of Task and Finish Groups (pro ratadepending on the length of time the Group is in place)

£4,500

Chair of Development Control Committee £8,000Chair of Licensing & Regulatory Committees (1person)

£8,000

Chair of Audit Committee £5,500Chair of Standards Committee £3,000

Chair of RegenerationMK Committee £3,000

*1 Pool capped at £77,000

*2 Budget Scrutiny Committee, Children and Young People Committee,Executive Scrutiny Committee and Health and Adult Social CareCommittee

3.3 Special Responsibility Allowance is paid in 12 equal, monthlyinstalments. Special Responsibility Allowances are liable for tax andNational Insurance.

3.4 In the event of a councillor ceasing to hold an office which entitledhim or her to receive a Special Responsibility Allowance before theterm of office is completed, payment of the Allowance ceases, and acalculation based on the number of days in the Council yearconcerned will be made to determine the entitlement. If necessary,an adjustment for under or overpayment may have to be made toensure that the correct final payment is made, and the Councilreserves the right to recover any overpayments of SpecialResponsibility Allowance.

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310/03/2016

3.5 In the case of a councillor who is in receipt of a SpecialResponsibility Allowance being unable to carry out the duty for whichthe Allowance is payable for a period of three months or more,requiring the duty to be carried out by a specific councillor as deputy,the Council will consider the circumstances, with the option ofceasing the Special Responsibility Allowance payment to thecouncillor concerned, and making a retrospective payment to thedeputising councillor for the whole of the three month period, andcontinuing until the original councillor is able to resume the dutyconcerned.

3.6 Under the terms of Milton Keynes Council's Scheme of Allowancesno councillor is allowed to receive more than one SpecialResponsibility Allowance, even if they fulfil more than one role.

3.7 In the event of a councillor already in receipt of a Special

Responsibility Allowance being appointed to an office with a differentlevel of Special Responsibility Allowance, a calculation based on thenumber of days in the Council year concerned will be made todetermine the entitlement. If necessary, an adjustment for under oroverpayment may have to be made to ensure that the correct finalpayment is made, and the Council reserves the right to recover anyoverpayments of the Special Responsibility Allowance.

4. Co-opted Members of Committees

4.1 Persons co-opted to serve on Committees, Sub-Committees or Panels,and who have voting rights, shall receive an allowance of £640 calculatedpro-rata to the term of co-option. This is to be paid in 12 equal, monthlyinstalments and will be liable for tax and National Insurance.

4.2 All co-optees are eligible for travel and subsistence allowances at theCouncillor s’ rate when carrying out the duties for which they are co-opted.

4.3 If the co-opted person ceases to serve as a co-opted member before theend of his or her term of co-option, payment of the Allowance ceases, anda calculation based on the number of days in the Council year concerned

will be made to determine the entitlement. If necessary, an adjustmentfor under or overpayment may have to be made to ensure that the correctfinal payment is made, and the Council reserves the right to recover anyoverpayments of this allowance.

5. Civic Allowances

5.1 The Mayor of Milton Keynes receives a civic allowance of £11,000 perannum, in line with that paid to Cabinet Members, paid in two equalinstalments of £5,500 in May and November.

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410/03/2016

5.2 The Deputy Mayor of Milton Keynes receives a civic allowance of 50% ofthe Mayor’s allowance, i.e. £5,500 per annum, payable in two equalinstalments of £2,750 in May and November.

5.3 As part of a local agreement with HM Inspector of Taxes for Milton Keynes,the above civic allowances are not liable for tax or National Insurance

contributions.5.4 event of a Mayor or Deputy Mayor ceasing to hold office before the term

of office is completed, payment of the Allowance ceases, and acalculation based on the number of days in the Council year concernedwill be made to determine the entitlement. If necessary, an adjustmentfor under or overpayment may have to be made to ensure that thecorrect final payment is made, and the Council reserves the right torecover any overpayments of the Civic Allowance.

6. Child Care and Dependent Carers' Allowance

6.1 All councillors and co-opted members of Council committees can claim,on production of appropriate receipts, the Child Care and DependentCarers' Allowance at the following rates:

Child care:

The Living Wage of £7.20 per hour applies for those aged 25 or over.That the current minimum wage rate apply dependent on the age of thecarer, which as 1 October 2015 were:

£6.70 per hour (21 years and over)

£5.30 per hour (18 – 20 year olds)£3.87 per hour (for workers under 18 who are above compulsoryschool leaving age)

Other Dependants:

£10 per hour, or the applicable rate for the hourly cost of Milton KeynesCouncil Home Help carer, whichever is the least.

This is paid for up to a maximum of 5 hours in any 24 hour period andcovers care provided for a councillor's/co-opted member's dependent(s)whilst the councillor/co-opted member is carrying out any 'Approved

Duties' specified in the Appendix.

This includes travel time associated with the Approved Duties.

6.2 Full details of the Dependent Carers' Allowance Scheme are listed in the Appendix of this Scheme

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510/03/2016

7. Travel and Subsistence

7.1 Re-imbursement to councillors for travel and subsistence will be paid atthe current rates agreed by the National Joint Council (NJC) for the re-imbursement of Council officers.

7.2 From 1 April, 2016 mileage claims are no longer liable for tax andNational Insurance contributions.

7.3 Councillors will be reimbursed the full cost of travelling by the mostappropriate means of transport at standard class rates whilst carrying out Approved Duties, provided a valid receipt (bus ticket etc), is produced tosubstantiate the claim.

7.4 All reasonable claims for subsistence expenses whilst carrying out Approved Duties will be paid provided they are supported by validreceipts. As there is no profit element in the payment of subsistenceclaims, this allowance is not subject to tax or National Insurance

contributions.

8. Claimable Allowances

8.1 There is a 3 month time limit for submitting claims for the claimableallowances above i.e. Child Care and Dependent Carers' Allowance andTravel and Subsistence Allowances. Any claims made outside of thistime limit will only be paid in exceptional circumstances with the approvalof the Service Director, (Legal and Democratic Services) and the Assistant Director, (Audit & Risk Management).

9. Pensions

9.1 Councillors are no longer eligible to join the Local Government PensionScheme.

10. Dual Authority Roles

10.1 Councillors cannot receive an allowance from more than one authority(e.g. Fire Authority) for the same duties.

11. Forgoing Allowances

11.1 A councillor may forgo all or part of any allowances to which he or sheis entitled, provided he or she has given notice in writing to the Service

Director (Legal and Democratic Services).

12. Suspensions and Withholding Allowances

12.1 In the event of a councillor being suspended from duty following aninvestigation by the Council's Standards Committee, allowances will notbe paid to the councillor concerned during the period of suspension.

12.2 If necessary, a pro-rata calculation will be made based on the numberof days in the Council year concerned to determine if an adjustment forunder or overpayment needs to be made to ensure that the correctamount is withheld during the suspension period. The Council reserves

the right to recover any overpayments.

(158)



610/03/2016

13. Approved Duties

13.1 The list of "Approved Duties" under the regulations for which theTravel and Subsistence Allowance is payable is as follows:

a meeting of the Council;

a meeting of the Cabinet;a meeting of a committee of the Cabinet;

a meeting of a committee or sub-committee of a committee ofthe Council;

a meeting of some other body to which the Council makesappointments or nominations (i.e. Outside Bodies);

a meeting of a committee or sub-committee of a body towhich the Council makes appointments or nominations;

a meeting of a local authority association of which the Council

is a member (e.g. Local Government Association);

a meeting in the Councillor ’s Ward called by a Council Officeror Parish Council;

duties undertaken on behalf of the Council in connection withthe discharge of any function of the Council conferred by orunder any enactment and empowering or requiring theauthority to inspect or authorise the inspection of premises;

duties undertaken on behalf of the Council in pursuance ofany Procedure Rule requiring a councillor or councillors to be

present while tender documents are opened;duties undertaken on behalf of the Council in connection witharrangements made by the Council for the attendance ofpupils at a school approved for the purposes of Section 342 ofthe Education Act 1996;

a meeting which has been:

both authorised by the Council, a committee, or a sub-committee of the Council and one or more otherauthorities, or a sub-committee of a joint committee, and

to which representatives of more than one political grouphave been invited or to which two or more Councillorshave been invited;

a meeting of the Cabinet, committee of the Cabinet,committee of the Council, or sub-committee, at which acouncillor, who is not appointed to that body:

attends to present an item which he/she has requestedbe included on the Agenda in his/her name;

is required to attend to answer questions/give evidence;or

attends to present a report on behalf of another body ofthe Council;

(159)



710/03/2016

attendance at conferences, seminars and other CouncillorDevelopment and training events as approved by the Councilor the Service Director (Legal and Democratic Services);

attendance at casework surgeries organised at advertisedtimes and venues within the Councillor ’s own ward;

any other duty approved by the Council in connection withdischarging the duties of the authority or its committees orsub-committees.

14. Indexing

14.1 The Dependent Carer’s Allowance: indexed to the maximum hourlyrates for minimum wage for age of carer/average hourly cost of MiltonKeynes Council home help

14.2 Travel and Subsistence allowances: at the same rates and conditions

applicable to Officer and HMRC rates where applicable

15. Duration

15.1 The above Scheme of Allowances is operative from 1 April 2016until 31 March 2017 or such other time as agreed by the Council.

(160)



810/03/2016

APPENDIX

Dependant Carer Allowance Scheme

1. The Scheme is open to all elected councillors of Milton Keynes Council and

co-opted members of Council committees.

2. The Scheme covers the care of dependants whether children, elderlypeople or people with disabilities for whom those listed in 1 above haveresponsibility.

3. The rate payable is the current hourly rate for the National Minimum Wage,up to a maximum of 5 hours in any 24 hour period.

4. The Scheme covers care provided for a councillor ’s/co-opted member’sdependant(s) whilst they are carrying out any ‘approved duties’, including

travel time, as listed below.

5. Carers must be over the age of 16 and not be a member of the claimant’sown household.

6. Where the provision is for childcare, it is recommended that a registeredchild-minder / nursery or an approved child carer is used. However, it isultimately the parents' responsibility to make adequate provision for theirchildcare needs.

7. Claims should be made on the Councillor ' Business Expense claim forms,

supported by valid receipts. Co-opted members of committees shouldsubmit their receipts with a covering letter to the Councillor and ElectoralServices Officer, Milton Keynes Council, Civic Offices, 1 Saxon Gate East,Milton Keynes, MK9 3EJ.

8. Receipts should contain the date the care was provided, length of time thecare was provided, the ‘approved duty’ covered, the cost per hour andshould be countersigned by both the carer and claimant. Claimants maywish to use the attached sample receipt as a standard format.

9. In accordance with paragraph 9 of the Council’s Scheme of Councillor s’ Allowances claims for Dependent Carer Allowance payments should besubmitted within 3 months of the event.

(161)



910/03/2016

LIST OF APPROVED DUTIES FOR DEPENDENT CARER’S ALLOWANCE

A scheme may provide for the payment to councillor of an authority of anallowance ("dependants' carers' allowance") in respect of such expenses ofarranging for the care of their children or dependants as are necessarily incurredin -

(a) the attendance at a meeting of the authority or of any committee or sub-committee of the authority, or of any other body to which the authority makesappointments or nominations, or of any committee or sub-committee of sucha body;

(b) the attendance at any other meeting, the holding of which is authorised bythe authority, or a committee or sub-committee of the authority, or a jointcommittee of the authority and at least one other local authority within themeaning of section 270(1) of the Local Government Act 1972, or a sub-committee of such a joint committee, provided that -

(i) where the authority is divided into two or more political groups it is ameeting to which members of at least two such groups have beeninvited; or

(ii) if the authority is not so divided, it is a meeting to which at least twocouncillors of the authority have been invited;

(c) the attendance at a meeting of any association of authorities of which theauthority is a member;

(d) the attendance at a meeting of the executive or a meeting of any of itscommittees, where the authority is operating executive arrangements;

(e) the performance of any duty in pursuance of any standing order made undersection 135 of the Local Government Act 1972 requiring a councillor orcouncillors to be present while tender documents are opened;

(f) the performance of any duty in connection with the discharge of any functionof the authority conferred by or under any enactment and empowering orrequiring the authority to inspect or authorise the inspection of premises;

(g) the performance of any duty in connection with arrangements made by theauthority for the attendance of pupils at any school approved for thepurposes of section 342 of the Education Act 1996 (approval of non-maintained special schools) and

(h) the carrying out of any other duty approved by the authority, or any duty of aclass so approved, for the purpose of, or in connection with, the discharge ofthe functions of the authority or any of its committees or sub-committees.

(162)



1010/03/2016

Dependant Carers' Allowance

Data care provided

Duty covered

Time from

Time to

Total hours

Cost per hour

Total

Name of Carer

Signature of Carer

Name of Claimant

Signature of Claimant

(163)



1

ANNEX B

REPORT OF THE PARISH REMUNERATION PANEL

ALLOWANCES FOR MEMBERS OF PARISH AND TOWN COUNCILS


March 2014

INTRODUCTION

1. The Independent Remuneration Panel (IRP) for Parish and Town Councils was convened by

Milton Keynes Council as the 'responsible authority' under the provisions of the Local Authorities

(Members Allowances) (England) Regulations 2003 and subsequent amendments.

2. All Parish and Town Councils were contacted requesting details of current allowances payable, ifany. Only sixteen responded and of that response only five were paying allowances. (Appendix 1)

The only request that came for consideration of change was from Stony Stratford Town Council

(Appendix 2) suggesting that the factors used in the current scheme are outdated and

recommending that alternative methods to differentiate size in an allowances matrix should be

introduced.

3. Nevertheless due to the general lack of demand for change to the current allowances

framework from Parish and Town Councils within Milton Keynes area the IRP does not propose any

change to the allowances scheme, other than for indexing, at this time.

4. The Panel members were:

Don Latham, Private Local Government Consultant (Chair)

John Moffoot, former Assistant Director Democratic Services

Julie Mills, Principal at MK College

Ruth Stone, Director of Community Action MK

Paul Griffiths, Chief Executive MK Chamber of Commerce

Helen Davies, Resident of MK

TERMS OF REFERENCE

5. The Panel was asked to make recommendations on the payment of the 'Parish Basic Allowance',

the level of the allowance and to whom it should be paid.

INFORMATION RECEIVED AND EVIDENCE CONSIDERED

6. All Parish and Town Councils in the Milton Keynes area were sent a short questionnaire to

complete and send to the IRP that provided details of the scope and levels of allowances payable

and the number of their employees. (Appendix 1)

7. From the information received, the Panel was unable to discern if the Parish and Town Councilspay a Civic Allowance to their Chairs (which can be paid in addition to the Parish Basic Allowance)

under Section 15(5) of the Local Government Act 1972.

(164)



2

8. There is no national database for allowances payable in Parish and Town Councils. But from the

Chair's experience many of the Parish and Town Councils do not pay either the Parish Basic

Allowance to all Members or a differentiated Chair's Parish Basic Allowance (which is separate

from and additional to the Chair's Civic Allowance that may be payable). This is reflected in the

returns to this Panel – only five out of the 16 respondents pay a PBA and Chair's PBA – and they

are generally the larger Parish/Town Councils as indicated by the number of employees. The sumspayable range from £182 to £709.

9. In the last review undertaken in 2010 it was noted that a few of the larger Parish and Town

Councils within Milton Keynes area do not pay the PBA or Chair's PBA, and that some Parish and

Town Councils may only pay the Chair's PBA (generally the smaller ones). On the returns received

for this review they range from £364 to £1,416.

10. The Panel noted that all Parish and Town Councils in Milton Keynes had been asked whether

they wished to refer any matters to this (2014) Parish Independent Remuneration Panel. The only

request that came for consideration of change was from Stony Stratford Town Council (Appendix 2)suggesting that the factors used in the current scheme are outdated and recommending that

alternative methods to differentiate size in an allowances matrix should be introduced. Walton

Community Council raised the issue of allowances for co-opted members which we address later in

our report.

11. The Panel noted that the previous review (2010) made the following recommendations

regarding the payment of a Parish Basic Allowance. The Panel sets out its recommendations for

2014 as follows:

2006 2010 2014 (recommended)

£ £ £Town and parish councils achieving quality status with budgets of £50,000 and above:

Chairs 1,300 1,484.47 1,500

Member 650 742.23 750

Town and parish councils achieving quality status with budgets of less than £50,000:

Chairs 650 742.23 750

Member 325 371.11 375

Other town and parish councils with budgets of £50,000 and above:

Chairs 650 742.23 750

Member 325 371.11 375

Other town and parish councils with budgets of less than £50,000: No allowances are recommended

12. The Panel noted that a number of Parish and Town Councils who pay a PBA and Chair's PBA

may not meet the criteria set out by previous Panels – namely not meeting quality status and/or

precept level. We also took note of the views of Stony Stratford Town Council that 'these factors

are now outdated and especially that the quality Council system is currently the subject of a major

review and that is unlikely that it will be relaunched until mid - 2014 at the earliest'.

13. The Panel did not have the information available at this time to recommend a significant

change to the existing scheme but recognised the future need to develop a new approach that willcontinue to provide a realistic but prudent allowances framework that enables Towns and Parishes

to function dynamically as they take on more responsibilities and opportunities.

(165)



3

RECOMMENDATIONS

14. The Panel recommends that the 2010 framework is still broadly appropriate and that the

recommended allowances shown in Paragraph 11 be implemented from 1st

April 2014 and

remain unchanged for the next three years (i.e. no indexing).

The Civic Allowance

15. The Panel notes that this recommendation does not affect the right of a Chairs or Vice Chairs of

a Parish or Town Council to receive a Civic Allowance under section 15(4) 0f the Local Government

Act 1972 which the Council think is reasonable for the purposes of meeting the expenses of those

offices.

Travel and Subsistence Allowances

16. The 2003 Regulations and subsequent amendments permit Parish and Town Councils to pay

travel and subsistence allowances for approved duties only to both elected and co-optedMembers. The Panel feels that travel and subsistence allowances should be payable for the

attendance at approved duties out with (or outside) the boundary of the parish/town council

only. Nevertheless the Panel recognises that most councils do not have such a scheme because

costs are so minimal. However, there are occasions when undertaking approved duties outside the

council's area may result in significant travel and subsistence costs, which should be reimbursable

for Members.

Mileage Rates – Payable outside respective Council area only

17. The relevant rates should be those applicable to Members and Co-optees of Milton Keynes Council, which in turn are based upon the rates applicable for Officers of Milton Keynes Council.

18. Panel further recommends that further mileage rates (not covered by the National Joint

Council approved rates) are included in travel allowances schemes for Parish and Town Councils

to ensure completeness of the travel allowance scheme are included. These should be based on

HMRC rates, which are currently:

Bicycle allowance: 20p per mile

Motor cycle allowance: 24p per mile

Passenger supplement: 5p per mile

Where public transport is used, then it is recommended that the same terms and conditions thatare applicable to the Members of Milton Keynes Council are applicable to Parish and Town

Councillors in the area. The guiding principle should be that value for money should be maximised

in the use of public transport.

Subsistence Allowances – Payable outside respective Council area only

19. The relevant subsistence rates should be those applicable to Members and Co-optees of

Milton Keynes Council, which are based on those paid to officers of the Council. The Panel

confirms that subsistence allowances should only be payable when a Parish or Town Councillor

undertakes an approved duty outside their respective council area.

(166)



4

20. The Panel further confirms good practice and recommends that subsistence allowances be

reimbursed only on the production of receipts for expenditure incurred up to the maximums

permitted.

Approved Duties

21. For clarity the Panel has set out below the statutory definition of approved duties for whichmembers of Parish and Town Councils may claim travel and subsistence allowances for undertaking

approved duties out with their Parish/Town Council area:

Travel and subsistence allowances may be payable only in respect of the following duties

undertaken outside a Members' Parish/Town Council area:

A meeting of the authority

A meeting of a committee or sub-committee of the authority

A meeting of some other body to which the authority makes appointments or

nominations Duties undertaken on behalf of the authority in pursuance of any standing order

requiring a member or members to be present while tender documents are opened

A meeting of a local authority association of which the authority is a member

Duties undertaken on behalf of the authority in connection with the discharge of any

function of the authority conferred by or under any enactment and empowering or

requiring the authority to inspect or authorise the inspection of premises

Any other duty approved by the authority in connection with discharging the duties of

the authority or its committees or sub-committees

Indexation

22. The Panel feels that the same indices that are applicable for the same allowances payable to

Members of Milton Keynes Council remain the most suitable for Members Allowances that may

be payable in Parish and Town Councils.

23. The Panel recommends that the following indices are included in the scheme for the next

four years:

The Parish Basic Allowance and Chairs Parish Basic Allowance: indexed to the annual

salary percentage increase, as agreed each April by National Joint Councils for Local

Government Staff. Travel and subsistence allowances: indexed to same rates and conditions applicable to

Milton Keynes Council Officers, and where applicable, HMRC rates.

ISSUES ARISING

Payment of allowances to co-opted members

24. Walton Community Council (WCC) raised the issue of allowances for co-opted members. 'WCC

are of the opinion that co-opted councillors do as much work and are as much a part of the team

as the elected members and payment of an allowance is in recognition of the level and scope of

the work they do and that it would be prejudicial to co-opted members to exclude them from

being able to draw an allowance.'

(167)



5

25. The Panel points out that by virtue of regulation 25(10) of the Local Authorities (Members'

Allowances) (England) Regulations 2003, as amended by regulation 4 of the Local Authorities

(Members' Allowances) (England) (Amendment) regulations 2004, the Parish Basic Allowance may

be paid only to elected members of parish or town councils. Full members of Parish and Town

Councils (i.e. councillors) who have been co-opted or appointed (by virtue of Section 76 Local

Government and Public Involvement in Health Act 2007) on to council in lieu of candidatescoming forth at election time are not entitled to the Parish Basic Allowance. They are however

entitled to claim travel and subsistence allowances where appropriate.

WITHDRAWAL OF ALLOWANCES

26. The Panel notes that the 2003 Regulations permit the withdrawal of allowances from a

Councillor when the Councillor is suspended from Council. This provision can only be implemented

if it is included in the allowances schemes. The Panel recommends that Parish and Town Councils

make provision in their schemes for the withdrawal of allowances from any member who is

suspended or partially suspended from their duties in the same terms as those in the BoroughCouncil's Scheme.

PUBLICITY

27. The Panel wishes to draw the attention of Parish and Town Councils that the Local

Authorities (Members' Allowances) (England) regulations 2003 set out clear requirements for

giving publicity to allowances and the reports of parish remuneration panels.

(168)



23 March 2016

RETURNING OFFICER’S FEES

Contact Officer: Pamela Loose (Elections Officer) – 01908 252529

1. Purpose

1.1 To agree the fees for acting as Returning Officer for Borough and ParishElections and Neighbourhood Plan Referendums for 2016/17.

2. Recommendations

2.1 That the Buckinghamshire scheme for Election fees be adopted for 2016/17.

3. Issues and Choices

3.1 The Chief Executive is the officer appointed by the Council to be the ReturningOfficer for district and parish elections (Minute CL14 - 11 June 2014 refers).

3.2 Section 35(4) of the Representation of the People Act 1983 requires theCouncil to pay all expenditure properly incurred by a Returning Officer inrelation to holding an election to be met.

3.3 It has been the practice for the Council to adopt a schedule of fees anddisbursements agreed with the district councils in Buckinghamshire.

3.4 Details of the agreed schedule of fees and disbursements, is attached as anAnnex.

4. Implications

4.1 Policy

None.

4.2 Resources

The budget for Returning Officer Fees and Disbursements for 2016/17 is setat £19,6443.

4.3 Legal

Section 35(1) of the Representative of the Peoples Act 1983 provides “that inEngland every ….. district council shall appoint an officer of the Council to bethe Returning Officer for the elections of councillors of the district, and anofficer of the Council to be the Returning Officer for elections of Councillors ofparishes within the district”.


None.

Background Papers: Representation of the People Act 1983

ITEM 7


23 MARCH 2016

(169)



Milton Keynes Council (part of the Buckinghamshire County Group)ELECTION OF COUNTY, DISTRICT/WARD AND PARISH COUNCILLORS

(Changes to last year are highlighted in blue)Scale of expenditure fixed under Section 36(4) and (5) of the Representation of the People Act 1983

Effective from 1 April 2016

PART 1Returning Officer’s Fees

The fees to be paid to the Returning Officer for conducting an election; giving the prescribed notices; preparing,supplying and distributing nomination papers and forms of consent; preparing for signature, verifying and

adjudicating upon nomination papers; appointing deputy returning officers, including the deputy returning officersfee; issuing poll cards; issuing and receiving postal ballot papers; arranging for and conducting the poll; counting the

votes; declaring the result and making a return of the same; generally performing all the duties which a returningofficer is required to perform and for covering all disbursements and expenses other than those for which provision

is make in Part 2, but excluding both the employees’ and employer’s share of superannuation and nationalinsurance contributions where payable, shall be as follows:-

1 In a contested election

Where the election is for Ward councillors

(a)

i For each ward £121.00

ii For every 500 electors (or part thereof) in each ward £10.00

iii For every vacancy after the first in each ward £36.00

Where the election is for parish councillors

(b)

i For each parish or parish ward £60.50

i.e. 50% offigure for eachdistrict ward

ii For every 500 electors (or part thereof) in each parish or parish ward £5.00

Where there is a Referendum for the adoption of a Neighbourhood Plan

(b)

i For each designated area £60.50

i.

ii For every 500 electors (or part thereof) in each designated area £5.00

2 In an uncontested local election(a) Where the election is for district councillors -

for each district ward £36.00

(b) Where the election is for parish councillors -for each parish or parish ward

£36.00

(170)

NNEX



PART 2Disbursements (fixed or actual and necessary)

Disbursements to be allowed in relation to the holding of an election, but excluding both the employees’ andemployer’s share of national insurance contr ibutions where payable, shall be as follows:-

Gross £ p

General

1 For postages, telephone calls, faxes, general stationery and miscellaneousexpenses

Actual and necessary cost

2 For printing, providing and publishing notices and other documents Actual and necessary cost

3 For printing and providing poll cards and ballot papers Actual and necessary cost

4 For the provision of pre-prepared postal vote kits/stationery Actual and necessary cost

5 For copies of the Register of Electors Regulated fee

6 For providing accommodation, including rent (where payable), heating, lightingand caretaking and compensation for damage to such accommodation


7 For adapting and fitting out accommodation and restoring it to a fit condition forits normal use, including the provision of polling booths and necessary furnitureand equipment.


8 For providing ballot boxes and stamping instruments including repairs Actual and necessary cost

9 For the conveyance of polling booths, furniture and equipment Actual and necessary cost

10 For the conveyance of ballot boxes, stamping instruments, election stationeryetc. Where the cost of transport is not included in the travelling expenses ofpresiding officers and poll clerks.


11 Encouragement of electoral participation in accordance with the Electoral Administration Act 2006 (Recoverable)


Polling Station Staff (up to 20% additional fee available if Outer Londonweighting applicable)

Based on 15hours poll £

12 For each PRESIDING OFFICER employed at a polling station, to include allexpenses other than travelling expenses:

For a single pollFor a combined poll

Supplementary fee for a senior presiding officer in overall control of a pollingPlace (optional)

200.00240.00

28.00

13 For one POLL CLERK employed at a polling station, to include all expensesother than travelling expenses:


120.00144.00

14

(a)

(b)

For one additional poll clerk at a polling station to which are assigned morethan 900 electors, to include all expenses other than travelling expenses:Between the hours of 7.00am and 10.00pm -


EVENING POLL CLERK Between the hours of 5.00pm and 10.00pm –


120.00144.00

50.0060.00

15 Training for Polling station staff (including mileage expenses) 30.00

(171)



Part 3 – Clerical Fund (general)

n.b. The Returning Officer has the discretion to incorporate any elements of items 1, 2 and 3 ashe/she feels appropriate, in order to optimise use of the total clerical fund.

1 Postal Ballot

For the employment of assistants in connection with the issue and receipt ofpostal ballot papers

£ p

a For each county, district, parish or parish ward election:

For each 100 postal voters (or part thereof) 79.00

b For any additional expenses related to staff or equipment arising from theimplementation of the Electoral Administration Act 2006

Actual & necessary

2The CountFor the employment of assistants in connection with the counting of the votes

a Single Election

For each 1,000 electors (or part thereof)

Plus, for every vacancy after the first

79.00

16.00

b Combined Election For each 1,000 electors (or part thereof)

Plus, for every vacancy after the first

131.00

26.00

3 Clerical Assistance/Travelling Expenses

(a)

(b)

ContestedFor every 1000 electors (or part thereof)

Uncontested For each county division, district ward, parish or parish ward

79.00

35.00

4For each polling station visiting officer, to include all expenses other thantravelling expenses. Includes collection of postal ballot papers delivered to thepolling station. Amount paid is at local discretion.

200.00(maximum)

5

For the travelling expenses of the returning officer, deputy returning officer(s) andstaff, in making arrangements for the poll or in connection with the conduct of theelection and the expenses of presiding officers/ poll clerks including conveyingballot boxes to and from the polling station and places designated for thecounting of votes.

45p per mile

(172)



WARD BASED BUDGETS

Date Councillor Ward Party Details of Scheme Amount

29/07/2015 Alexander, Paul NP South Liberal Democrat

Derby - Financial assistance

for admin costs of NP Soapbox 200

03/08/2015 Alexander, Paul NP South Liberal Democrat TCV Green Gym -

Reinstatement of railway

signage on refurbished Great

Linford Station on Railway

Walk. 240

18/09/2015 Alexander, Paul NP South Liberal Democrat Ousedale School - Contribution

to arts and craft project100

08/10/2015 Alexander, Paul Newport Pagnell South Liberal Democrat

The Brooklands Centre - Contribution

towards a replacement Christmas

tree 100

02/11/2015 Alexander, Paul NP South Liberal Democrat

The Mead Centre - Contribution to

newly established 'Mead Centre'

which is part of the United Reform

Church, Newport Pagnell. 100

29/02/2016 Alexander, Paul Newport Pagnell South Liberal Democrat

Newport Pagnell Partnership - leaflets

promoting historical trail 100

29/02/2016 Alexander, Paul Newport Pagnell South Liberal DemocratWinter Night Shelter - helping localhomeless people 160

09/12/2015 Bald, Edith Tattenhoe Conservative

SBE and Tattenhoe Parish Council -

Grit Bins 650

03/02/2016 Bald, Edith Tattenhoe Conservative Giles Brook School - Trim Trail 350

05/10/2015 Baume, Carol Bletchley East Labour and Co-operative

The Crosslinks Centre -

Contribution towards the Lakes

Estate Annual Fireworks and

Entertainment Event 250

18/01/2016 Baume, Carol Bletchley East Labour

Citizens Advice Bureau - Pop up

clinic in Bletchley East Ward 500

15/02/2016 Baume, Carole Bletchley East Labour

Fenny Stratford Residents

Association - safe play area/football

pitch 250

08/09/2015 Betteley, Sarah Central Milton Keynes Labour Big Local Conniburrow - CCC -Walking Bus 200

24/11/2015 Bint, John Broughton Conservative

Middleton and MK Village Community

Group - festive lantern parade, lights

and carols 250


Citizens Advice Bureau - pop up clinic

in Broughton 250


Broughton and Milton Keynes Parish

Council - Local Events 350


Campbell Park Parish Council - Local

Events 75


Great Linford Parish Council - Local

Events 75

29/02/2016 Brackenbury, Ric Campell Park Liberal Democrat

MK Dons Sport and Education Trust -

Parenting classes 250

29/02/2016 Brackenbury, Ric Campbell Park Liberal Democrat

Great Linford Parish Council -

Replacement benches for Willen Park

play area 500

02/11/2015 Bradburn, Robin Bradwell Liberal Democrat

Great Linford St Andrews Scout

Group - 2 replacement tents for scout

group 260


Citizens Advice Bureau - 1 x Pop up

Clinic 250


St Lawrence Bradwell - contribution to

church redecoration fund 190


Bellfounder House - contribution to

events for residents 100


Radcote Lodge - contribution to



Fl;intergill Court - contribution to


12/01/2016 Bramall, Alice Danesborough and Walton Conservative

Public Realm - MKC - Installing

Football posts in Lamb Lane,Wavendon Gate 500

ITEM9

(173)



WARD BASED BUDGETS


Woburn Sands Band - new

equipment 250


Bow Brickhill pre-School - literacy,

communication and language

resources 250

09/12/2015 Brunning, Denise Stony Stratford Conservative

Stony Stratford Town Council - Plants

for Memorial Garden 210

26/01/2016 Brunning, Denise Stony Stratford ConservativeFullers Slade Residents Association -Big Lunch Community Event 380

27/01/2016 Brunning, Denise Stony Stratford Conservative

Stony Stratford Town Council -

defibrillator 400

17/12/2015 Buckley, Andrew Monkston Conservative

Citizens Advice Bureau - 4 x pop up

clinics in Monkston 1000

03/03/2016 Burke, Margaret Stantonbury Labour

The Little Bookshop - display racks,

books, etc for bookshop 1000

22/02/2016 Cannon, Peter Shenley Brook End Liberal Democrat

Howe Park School - Contribution to

transport costs for school trips 350

26/02/2016 Cannon, Peter Shenley Brook End Liberal Democrat

Shenley Brook End Parish Council -

Grit bin for area 650

22/01/2016 Clancy, Ann Bletchley Park Conservative

St Mary's Church - contribution to the

'Food Cupboard'. 300

08/02/2016 Clifton, Matthew Loughton and Shenley Labour

Shenley Church End Parish Council -

Staging for Medbourne Pavilion 100015/12/2015 Coventry, Stephen Woughton Labour The Redway School -

contribution towards musical

instruments 1000

15/02/2016 Crooks, Sam Broughton Liberal Democrat

Broughton and Milton Keynes Parish

Council - 50th Anniversary Oak Tree 150


Friends of Brooklands School -

contribution to project fund 150


Oaktree Court - purchase of

gardening equipment for residents 150


The Parks Trust - new sign for

Dinosaur play park 50


Lovat Fields Project Fund -

replacement indoor bowls mat 150


1st Broughton Brownies - contribution

to craft materials 150


Poppy Avenue Residents - public

liability for street parties and events 200

03/02/2016 David and Victoria Hop Danesborough and Walton Conservative

Public Realm - MKC - replacement

sign in Woburn Sands 359.65

29/02/2016 Dransfield, Andy Loughton Conservative

Shenley Church End PC - Staging for

Medbourne School 1000

16/07/2015 Eastman, Derek NP South Liberal Democrat The Food Bank - Provision of

food to Newport Pagnell's

vulnerable families 200

17/07/2015 Eastman, Derek NP South Liberal Democrat The Brooklands Centre -

Contribution towards a

replacement Christmas tree 100

03/08/2015 Eastman, Derek NP South Liberal Democrat TCV Green Gym -




Walk. 240

30/11/2015 Eastman, Derek NP South Liberal Democrat

The Winter Night Shelter - support for

local homeless people 100

08/12/2015 Eastman, Derek NP South Liberal Democrat

Friends of Giffard Park Pond -

contribution towards maintenance of

the pond. 100

29/02/2016 Eastman, Derek Newport Pagnell South Liberal Democrat

1st NP Company The Boys Brigade -

Contribution to cost of tents 160

29/02/2016 Eastman, Derek Newport Pagnell South Liberal Democrat

materials to work with and support

local children living with cancer. 100

02/11/2015 Exon, Robert Bradwell Liberal Democrat

Group - Contribution towards a

Bouncy Castle for use by the scout 250

13/11/2015 Exon, Robert Bradwell Liberal DemocratHeeland Rangers FC - Equipment forclub 200

(174)



WARD BASED BUDGETS


Sieve MK Gateway - New books for

reading group 200


1st Two Mile Ash Guides - Trip to Big

Rock 200


Milton Keynes Food Bank -

contribution to help local families 30


Two Mile Ash and Great Holm Scouts

- equipment for Scouts 120

26/02/2016 Ferrans, Jennie Monkston Liberal DemocratWorktree - sessions for employeesand students for careers education 480

03/03/2016 Ferrans, Jennie Monkston Liberal Democrat

Public Realm - MKC: Seesaw for

play area 300

03/03/2016 Ferrans, Jennie Monkston Liberal Democrat

Open Door - housing and

homelessness advice service 220

09/12/2015 Ganatra, Hiten Shenley Brook End Conservative

The Food Bank - Contribution

towards urgently required items 350


Coaching forward project - coaching

for Shenley Brook End students 250


Emerson Valley Brownies -

Contribution to activities for the

Brownies 400

02/02/2016 Geaney, Maggie Bletchley West Conservative

Shenley Brook End and Tattenhoe

Parish Council - contribution towards

grit bins 81.25

12/02/2016 Geaney, Maggie Bletchley West ConservativeColdharbour School - 'golden mile'walk for school 565

12/02/2016 Geaney, Maggie Bletchley West Conservative

Emerson Valley Playgroup - play

equipment 350

02/03/2016 Geary, Andrew Newport Pagnell and Hanslop Conservative

Stoke Goldington Parish Council -

contribution towards local community

and recreational activities 250


Haversham Parish Council -

contribution towards local community

and recreational activities 250


Castlethorpe Parish Council -

contribution towards older persons

annual event 250


Garyhurst Parish Meeting -

contribution towards equipment hire

for community weekend 250

29/02/2016 Geary, Peter Olney Conservative Weston Underwood PC - Defibrillator 200

29/02/2016 Geary, Peter Olney Conservative

Lavendon Parish Council - Planters

and CCTV for Pavilion 800

02/11/2015 Gifford, Elizabeth Stony Stratford Labour

Shenley Church End Parish Council -

Bench for children's play area in

Crownhill 295



in Stony Stratford/Crownhill 250


Thames Valley CRC - Gardening

project between probation service

and allotments partnership 100

20/01/2016 Gifford, Liz Stony Stratford Labour

Works for Us - craft sessions to help

get people involved in the community 355

10/07/2015 Gifford, Robert Stony Stratford Labour

Stony Stratford Town Council -

Contribution towards 2

commemorative benches (Dick

Skillington and Brian Lake) 1000

03/02/2016 Gowans, Martin Bletchley Park Labour




St Mary's Church - contribution to the

'Food Cupboard'. 250


St Andrews Baptist Church - storage

for food bank and youth group 250

03/02/2016 Green, Jeannette Newport Pagnell North Conservative

St James Church - Hanslope Cancer

Group 500

29/02/2016 Green, Jeannette Newport Pagnell and Hanslop Conservative

Haversham Social and Community

Centre - events for children andsenior citizens 250

(175)



WARD BASED BUDGETS

29/02/2016 Green, Jeannette Newport Pagnell and Hanslop Conservative


in local area 250

05/06/2015 Hopkins, David Danesborough and Walton Conservative

Wavendon Parish Council -

Raising funds to

gift/donate/place 2015 Rugby

Balls in the wider MK area prior

to RWC2015 in September 25008/07/2015 Hopkins, David Danesborough and Walton Conservative

Friends of Parklands RA -

Group working to build

community cohesion and

integration of this new

development in Woburn Sands 200

17/11/2015 Hopkins, David Danesborough and Walton Conservative

Bow Brickhill Parish Council -

monthlySunday lunches for people

living alone, particularly the elderly. 150

09/12/2015 Hopkins, David Danesborough Conservative

Little Brickhill Residents Assn - Jenny

Wheaton Children's Party 200

02/03/2016 Hopkins, David and VicDanesborough and Walton Conservative

George Wells Educational

Foundation - contribution to provide

assistance for local students 190.37

09/12/2015 Hopkins, Victoria Danesborough ConservativeLittle Brickhill Residents Assn -Senior Citizens Lunch 100

17/12/2015 Hopkins, Victoria Danesborough Conservative

Churches Together in Woburn and

Area - contribution to Community

Action Group 'Love Woburn Sands' 200

15/02/2016 Hopkins, Victoria Danesborough and Walton Conservative

ASTRA Community Projects - Bow

Brickhill Church Hall Restoration

Appeal 350

26/02/2016 Hosking, David Olney Conservative

Astwood and Hardmead PC - Bench

for Hardmead play area 350


Filgrave and Tyringham Parish

Meeting - improvements to play area 300


Chicheley Village Hall - contribution to

repairs and disabled facilities 350

03/12/2015 Khan, Mohammed Bletchley East Labour

Hazrath Shajalal Jamie Masjid - Fire

door for mosque 1000

12/10/2015 Lewis, David Bradwell Labour

Abbey Hill Parish Council - 30 bird

boxes in Two Mile Ash 125



clinic 500


Wolverton and Greenleys TC -

Christmas lights in Hodge Lea 295

18/12/2015 Long, Nigel Bletchley West Labour

West Bletchley Council - contribution

towards furniture for The Marc (new

drop-in centre) 1000

10/03/2016 Lynne Patey-Smith Newport Pagnell North Conservative

MHA Westbury Grange - Garden

planting/herbs for residents and

visitors 250

10/03/2016 Lynne Patey-Smith Newport Pagnell North Conservative

Youth Club Pre-School - outside play

structure 250

09/03/2016 Marland, Peter Wolverton Labour

BF Café MK - help, guidance and

support for new parents 1000

06/08/2015 McCall, Douglas NP South Liberal Democrat TCV Green Gym -




Walk. 240

03/02/2016 McCall, Douglas Newport Pagnell South Liberal Democrat

Newport Pagnell Christmas Lights -

contribution for High Street and St

John Street 100





The Brooklands Centre - Crockery for

use at Centre 500

05/11/2015 McDonald, Peter Campbell Park Conservative


clinic 500

05/11/2015 McDonald, Peter Campbell Park Conservative

Old Woughton Parish Council -

contribution towards WoughtonHeritage 500

(176)



WARD BASED BUDGETS

09/09/2015 Webb, Alan Bletchley East Labour

The Crosslinks Centre -

Contribution towards the Lakes

Estate Annual Fireworks and

Entertainment Event 250

18/09/2015 White, Brian Stantonbury Labour

MK Women and Work/Works

for You - Helping women back

into work by providing smart

clothing for job interviews 1000

07/01/2015 Williams, Chris Shenley Church End Liberal Democrat

MKC - Public Realm - 2 more

benches in Shenley Lodge 300

11/11/2015 Williams, Chris Shenley Brook End Liberal Democrat

Public Realm - MKC - Bench at Bus

stop in Shenley Lodge 200

10/03/2016 Williams, Chris Shenley Brook End Liberal Democrat

Milton Keynes Rugby Union Football

Club - Contribution to training costs 500

09/02/2016 Williams, Paul Central Milton Keynes Labour

Summerfield School - purchase of

bicycle sheds 500

19/02/2016 Williams, Paul Central Milton Keynes Labour


clinics in local area 500

08/02/2016 Wilson, Kevin Woughton and Fishermead Labour

Coffee Hall Residents' Association -

events for local residents 15029/02/2016 Wilson, Kevin Woughton and Fishermead Labour Woughton Community Council 850