mitigation plan for four new jersey counties critical facilities prepared for: camden, cumberland,...

Mitigation Plan for Four New Jersey CountiesMitigation Plan for Four New Jersey Counties

Critical FacilitiesCritical Facilities

preparedprepared for: for: Camden, Cumberland, Gloucester, Camden, Cumberland, Gloucester,

and Salem Counties and Salem Counties prepared by:prepared by:

Stuart Wallace, LLCStuart Wallace, LLC

March 11-12, 2015March 11-12, 2015


Stuart Wallace, CFMStuart Wallace, CFM Since 1980:Since 1980:

Landscape ArchitectLandscape Architect Civil Engineer Civil Engineer Comprehensive Land Use Planner (AICP) Comprehensive Land Use Planner (AICP)

Since 1999:Since 1999: Emergency Management Planning & Training Emergency Management Planning & Training

Consultant Consultant Certified Floodplain Manager (CFM)Certified Floodplain Manager (CFM)

Since 2014Since 2014:: Stuart Wallace, LLCStuart Wallace, LLC

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Stuart Wallace, CFMStuart Wallace, CFM Consultant Lead for Consultant Lead for

FEMA HMP guidance FEMA HMP guidance & training& training

Coordinated Coordinated reviews of 100s of reviews of 100s of HMPs for FEMA HMPs for FEMA RegionsRegions

Managed projects Managed projects resulting in dozens resulting in dozens of approved HMPsof approved HMPs

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Clarify contents of NJ4 HMPClarify contents of NJ4 HMP

Provide support for implementing risk reduction Provide support for implementing risk reduction measuresmeasures


Workshop PurposeWorkshop Purpose

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Critical facilities (CFs) are prime candidates for Critical facilities (CFs) are prime candidates for mitigation due to important functions staged mitigation due to important functions staged prior to, during, and after emergencies prior to, during, and after emergencies

Substantial effort was spent to identify and Substantial effort was spent to identify and address hazard-related issues affecting existing address hazard-related issues affecting existing CFs during the NJ4 HMP planning projectCFs during the NJ4 HMP planning project

All NJ4 HMP Appendices include Mitigation All NJ4 HMP Appendices include Mitigation Measure 2 committing jurisdictions to prioritize Measure 2 committing jurisdictions to prioritize and evaluate CFsand evaluate CFs


Workshop ContextWorkshop Context

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DefinitionsDefinitions

CF InventoriesCF Inventories

CF Hazard Exposure AssessmentCF Hazard Exposure Assessment

CF Evaluation Data AcquisitionCF Evaluation Data Acquisition

CF Evaluation Data Compilation and AccessCF Evaluation Data Compilation and Access

CF Evaluation Data UseCF Evaluation Data Use

ResourcesResources

What are your expectations for this session?What are your expectations for this session?


Discussion Topics OutlineDiscussion Topics Outline

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CI/KR vs. Critical FacilitiesCI/KR vs. Critical Facilities In 2003, President Bush signed HSPD – 7 In 2003, President Bush signed HSPD – 7

identifying six identifying six Critical Infrastructure (CI)Critical Infrastructure (CI) sectors: sectors: Information technologyInformation technology TelecommunicationsTelecommunications ChemicalChemical Transportation systemsTransportation systems Emergency servicesEmergency services Postal and shipping Postal and shipping

HSPD-7 also identified HSPD-7 also identified Key Resources (KR)Key Resources (KR) including dams, government facilities, and including dams, government facilities, and commercial facilities commercial facilities 88


CI/KR vs. Critical Facilities (cont’d)CI/KR vs. Critical Facilities (cont’d) The US DHS and the NJ OHS&P Critical The US DHS and the NJ OHS&P Critical

Infrastructure Bureau work to protect and Infrastructure Bureau work to protect and harden CI/KR of national, regional, and state harden CI/KR of national, regional, and state significancesignificance

The NJ HMP, consistent with DMA 2000 IFR The NJ HMP, consistent with DMA 2000 IFR Requirements, addresses CFs at the county Requirements, addresses CFs at the county and municipal level that are not typically and municipal level that are not typically addressed in the federal and state CI/KR addressed in the federal and state CI/KR protection programsprotection programs

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Critical FacilitiesCritical Facilities FEMA’s Public Assistance Policy Digest FEMA’s Public Assistance Policy Digest

considers a facility “critical” if damages to considers a facility “critical” if damages to that structure (such as flooding or impacts that structure (such as flooding or impacts from other hazards) would present an from other hazards) would present an immediate threat to life, public health, and immediate threat to life, public health, and safetysafety

Examples include emergency shelters, Examples include emergency shelters, hospitals, and utility generating plantshospitals, and utility generating plants

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Critical Facilities (continued)Critical Facilities (continued) A broader range of CFs were included in the A broader range of CFs were included in the

NJ4 HMP including:NJ4 HMP including: Municipal administrative officesMunicipal administrative offices Emergency operation centers (EOCs)Emergency operation centers (EOCs) Data storage centersData storage centers Fire protection and emergency medical Fire protection and emergency medical

services facilitiesservices facilities Police facilitiesPolice facilities Schools and day care centers Schools and day care centers Emergency sheltersEmergency shelters

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Critical Facilities (continued)Critical Facilities (continued) CFs included in the NJ4 HMP also included:CFs included in the NJ4 HMP also included:

Emergency medical care facilities that Emergency medical care facilities that provide direct patient care and housing provide direct patient care and housing for elderlyfor elderly

Flood-control or storm-protection Flood-control or storm-protection infrastructureinfrastructure

Publicly owned utility facilities for:Publicly owned utility facilities for:• Communications Communications • Electric power-generation Electric power-generation • WaterWater• Sewer and wastewaterSewer and wastewater

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Critical Facility InventoriesCritical Facility Inventories


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Initial Critical Facility ListsInitial Critical Facility Lists Initial CF lists were developed using data Initial CF lists were developed using data

accessed from the New Jersey Geographic accessed from the New Jersey Geographic Information Network (NJGIN) website. Information Network (NJGIN) website.

This site includes what NJ considers “critical This site includes what NJ considers “critical and essential facilities” data for fire stations, and essential facilities” data for fire stations, health care, and law enforcement as well as health care, and law enforcement as well as some schools and other community facilities some schools and other community facilities

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Working Group InputWorking Group Input The raw CF data was segregated for each The raw CF data was segregated for each

participating municipality and reviewed participating municipality and reviewed during Work Sessions in the summer and fall during Work Sessions in the summer and fall of 2014 of 2014

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Working Group InputWorking Group Input For each CF, key characteristics were For each CF, key characteristics were

confirmed, revised, or identified with confirmed, revised, or identified with Working Group input:Working Group input: NameName AddressAddress Use as shelterUse as shelter Availability of adequate back-up Availability of adequate back-up

emergency power (permanent generator emergency power (permanent generator or generator hook-up) or generator hook-up)

Known hazard issues (e.g., flooding)Known hazard issues (e.g., flooding) Unusual conditionsUnusual conditions

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Working Group InputWorking Group Input As part of revising and updating the CF list, As part of revising and updating the CF list,

each site was assigned:each site was assigned: A unique numberA unique number Type and subtype reflecting ownership Type and subtype reflecting ownership

(e.g., public versus private) and use (e.g., public versus private) and use In addition, County and State CFs included In addition, County and State CFs included

in the original data were culled from the in the original data were culled from the Municipal ListsMunicipal Lists

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Critical Facility InventoryCritical Facility Inventory The resulting inventory was reviewed and The resulting inventory was reviewed and

approved by the Working Groups approved by the Working Groups

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Critical Facility Hazard Exposure Critical Facility Hazard Exposure AssessmentAssessment


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Critical Facility Hazard Exposure AssessmentCritical Facility Hazard Exposure Assessment

Geocoded LocationsGeocoded Locations

Critical facilities for Critical facilities for each municipality each municipality inventoried and inventoried and mapped using GIS mapped using GIS geocoded locations for geocoded locations for addresses confirmed addresses confirmed by Working Groupsby Working Groups

Example shows geocoded CF Example shows geocoded CF locations per addresseslocations per addresses

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Manual AdjustmentsManual Adjustments

CF locations manually CF locations manually adjusted using ArcGIS adjusted using ArcGIS Online to establish Online to establish coordinates for coordinates for identified CF identified CF structuresstructures

Example shows manually Example shows manually adjusted CF locations for adjusted CF locations for municipal buildingsmunicipal buildings

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Manual AdjustmentsManual Adjustments

CF locations manually CF locations manually established for CF utility established for CF utility infrastructure and other infrastructure and other identified assets (e.g., identified assets (e.g., parking lots serving as parking lots serving as emergency staging areas)emergency staging areas)

Example shows manually Example shows manually adjusted CF location for adjusted CF location for municipal waste water treatment municipal waste water treatment plantplant

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Hazard Exposure AssessmentHazard Exposure Assessment

CF locations compared CF locations compared with geospecific with geospecific hazard zones for each hazard zones for each jurisdiction jurisdiction

Example shown is CF Example shown is CF locations relative to FIRM locations relative to FIRM flood zones and areas of flood zones and areas of potential increased potential increased inundation.inundation. 2323


Hazard Exposure AssessmentHazard Exposure Assessment The results were tabulated and incorporated The results were tabulated and incorporated

as part of the NJ4 HMP Appendicesas part of the NJ4 HMP Appendices

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CF Evaluation Process OverviewCF Evaluation Process Overview Hazard exposure assessment results are the Hazard exposure assessment results are the

basis for acquiring more information about basis for acquiring more information about CFs to determine whether specific mitigation CFs to determine whether specific mitigation measures are necessary or appropriate. measures are necessary or appropriate.

Each participating jurisdiction has included Each participating jurisdiction has included Mitigation Measure 2 in their Appendix:Mitigation Measure 2 in their Appendix:

Prioritize critical facilities and complete site Prioritize critical facilities and complete site and facility evaluations to identify and facility evaluations to identify vulnerabilities and potential mitigation vulnerabilities and potential mitigation measures measures

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CF Evaluation Process OverviewCF Evaluation Process Overview The results of the Critical Facility Hazard The results of the Critical Facility Hazard

Exposure Assessment at the municipal level are Exposure Assessment at the municipal level are included in each Appendixincluded in each Appendix

These results indicate which specific critical These results indicate which specific critical facilities are potentially exposed to the relevant facilities are potentially exposed to the relevant spatially defined hazards for each jurisdictionspatially defined hazards for each jurisdiction

For natural hazards without distinct spatial For natural hazards without distinct spatial zones, e.g., Earthquake, High Wind, and Severe zones, e.g., Earthquake, High Wind, and Severe Weather – Winter, it is assumed exposure is Weather – Winter, it is assumed exposure is essentially equal for the entire region, essentially equal for the entire region, potentially affecting all CFspotentially affecting all CFs

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CF Evaluation Process OverviewCF Evaluation Process Overview CF evaluations are planned to quickly identify CF evaluations are planned to quickly identify

weaknesses relative to hazard impactsweaknesses relative to hazard impacts During CF evaluations, differences due to During CF evaluations, differences due to

factors such as type of construction materials, factors such as type of construction materials, age of the structures, or applicable codes when age of the structures, or applicable codes when construction occurred are taken into accountconstruction occurred are taken into account

Any potential weaknesses, issues, or areas of Any potential weaknesses, issues, or areas of concerns are then examined further to see if concerns are then examined further to see if additional mitigation measures are needed as additional mitigation measures are needed as part of on-going plan maintenance and update part of on-going plan maintenance and update procedures procedures

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CF Evaluation TimelineCF Evaluation Timeline Relate completion and periodic reporting of CF Relate completion and periodic reporting of CF

evaluations to annual plan maintenance cycles evaluations to annual plan maintenance cycles (See (See Monitoring, Evaluation, and Updates Monitoring, Evaluation, and Updates WorkshopWorkshop and and WebinarsWebinars))

Allow time / flexibility to follow-up evaluations Allow time / flexibility to follow-up evaluations with potential issue(s) (e.g., identify with potential issue(s) (e.g., identify appropriate mitigation), before starting next appropriate mitigation), before starting next evaluationevaluation

There is no ultimate deadline – if the list is There is no ultimate deadline – if the list is longer than can be reasonably completed in longer than can be reasonably completed in the next five year cycle, there is no regulatory the next five year cycle, there is no regulatory deadline but progress should be demonstrateddeadline but progress should be demonstrated2929


CF Evaluation PrioritiesCF Evaluation Priorities Review CF inventory and hazard exposure Review CF inventory and hazard exposure

assessment results to establish priorities for assessment results to establish priorities for CF evaluationsCF evaluations Priorities per type of usePriorities per type of use Priorities per hazard characteristics (See Priorities per hazard characteristics (See

HIRA WorkshopHIRA Workshop and and WebinarsWebinars))

Note: Larger communities may have multiple Note: Larger communities may have multiple departments with CFs. Each department departments with CFs. Each department

should set priorities and follow-through with should set priorities and follow-through with CF evaluations.CF evaluations. 3030


Background ResearchBackground Research Research conducted prior prior to visiting locationResearch conducted prior prior to visiting location

CF Hazard Exposure Assessment resultsCF Hazard Exposure Assessment results Construction documents / Building permitsConstruction documents / Building permits Flood, storm surge, dam inundation study Flood, storm surge, dam inundation study

results, e.g., BFE, storm surge depthsresults, e.g., BFE, storm surge depths Survey monuments (in vicinity)Survey monuments (in vicinity) Damage histories / Insurance claimsDamage histories / Insurance claims Owner / OperatorOwner / Operator

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Create record for future Create record for future funding optionsfunding options

Create record for next Create record for next in line or multiple usesin line or multiple uses

Use digital camera or Use digital camera or smartphone for uploadsmartphone for upload

Coverage structure or Coverage structure or facility per guidancefacility per guidance


PhotographsPhotographs

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General Asset AttributesGeneral Asset Attributes Structure / Construction typeStructure / Construction type

Age / General conditionAge / General condition

Square footage Square footage

First floor elevations (to compare with BFEs)First floor elevations (to compare with BFEs)

Building replacement valueBuilding replacement value

Building contents description and value Building contents description and value

Facility operations costFacility operations cost

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Non-Geospecific HazardsNon-Geospecific Hazards EarthquakeEarthquake

Unreinforced masonryUnreinforced masonry Visible cracksVisible cracks Unsecured overhead equipmentUnsecured overhead equipment

High Wind / Severe Winter WeatherHigh Wind / Severe Winter Weather Visible roof wear or damage (exterior)Visible roof wear or damage (exterior) Possible roof leaks (interior)Possible roof leaks (interior) Window / Door details (glazing, hinges)Window / Door details (glazing, hinges)

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Geospecific HazardsGeospecific Hazards Dam, Flood, Levee, Storm SurgeDam, Flood, Levee, Storm Surge

Construction materials (damage versus Construction materials (damage versus cleanup issues)cleanup issues)

Records, materials, equipment (e.g., Records, materials, equipment (e.g., HVAC, electrical) stored / located below HVAC, electrical) stored / located below potential water depths (measured versus potential water depths (measured versus estimated)estimated)

Site and facility access issuesSite and facility access issues

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Geospecific HazardsGeospecific Hazards WildfireWildfire

Construction materials (shingles, window Construction materials (shingles, window screens)screens)

Proximity of fuel / Site and facility Proximity of fuel / Site and facility maintenancemaintenance

Fire suppression / Fire fighting supportFire suppression / Fire fighting support

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CF Evaluation Follow-upCF Evaluation Follow-up CFs with no apparent issuesCFs with no apparent issues

Record for periodic plan maintenance Record for periodic plan maintenance reporting and future plan updatesreporting and future plan updates

Revisit on cycle based on CF Evaluation Revisit on cycle based on CF Evaluation TimelineTimeline

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CF Evaluation Follow-upCF Evaluation Follow-up CFs with visible damage or potential issuesCFs with visible damage or potential issues

Identify Next Step(s) and add to Mitigation Identify Next Step(s) and add to Mitigation Measures for implementation as part of Measures for implementation as part of regular plan maintenance activitiesregular plan maintenance activities

Structural issues – requires resources with Structural issues – requires resources with construction and/or engineering expertiseconstruction and/or engineering expertise

Inundation issues – requires confirmation Inundation issues – requires confirmation of potential inundation depths and of potential inundation depths and appropriate follow-up actions (e.g., appropriate follow-up actions (e.g., relocating / elevating HVAC equipment, relocating / elevating HVAC equipment, floodproofing options, floodproofing options, 3838

CF Evaluation Data Compilation CF Evaluation Data Compilation

and Accessand Access


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Shared ResponsibilitiesShared Responsibilities Preceding identifies basic issues related to: Preceding identifies basic issues related to:

What? What? How? How?

Still need to identify:Still need to identify: Who?Who? When?When?

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Shared ResponsibilitiesShared Responsibilities Acquisition - Best accomplished by the end Acquisition - Best accomplished by the end

user and/or owner/operator at local leveluser and/or owner/operator at local level As part of established regular inspections As part of established regular inspections

or evaluationsor evaluations Coordinated with plan maintenance Coordinated with plan maintenance

activities including automated activities including automated compilation /accesscompilation /access

Compilation and Access – Options include:Compilation and Access – Options include: Individual municipalities with GIS / IT Individual municipalities with GIS / IT

capabilitiescapabilities County and regional partnersCounty and regional partners 4141


Shared ResponsibilitiesShared Responsibilities Who do you think can help with each of Who do you think can help with each of

these key steps:these key steps: Facility Owners / OperatorsFacility Owners / Operators MunicipalitiesMunicipalities CountiesCounties Other regional partnersOther regional partners

Who can be and/or should be “in charge”?Who can be and/or should be “in charge”?

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Hazard Mitigation PlanningHazard Mitigation Planning HMPsHMPs

Identify CFs that are apparently Identify CFs that are apparently adequately prepared / protected for adequately prepared / protected for anticipated hazard eventsanticipated hazard events

Identify mitigation measures for CFs with Identify mitigation measures for CFs with potential issues as part of plan potential issues as part of plan maintenance process and pursue Next maintenance process and pursue Next Step(s)Step(s)

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Plan IntegrationPlan Integration Plan integrationPlan integration

Incorporate information about CFs into Incorporate information about CFs into EOPs and related emergency EOPs and related emergency management documents (e.g., evacuation management documents (e.g., evacuation plans)plans)

Incorporate needs into municipal CIPsIncorporate needs into municipal CIPs

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ResourcesResources


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ResourcesResources

CF Mitigation MeasuresCF Mitigation Measures NJ4 HMP RHMP Annex BNJ4 HMP RHMP Annex B

Links to websites re: CI/KR programsLinks to websites re: CI/KR programs Links to websites re: more detailed evaluation Links to websites re: more detailed evaluation

informationinformation Links to websites with information about Links to websites with information about

mitigation measures identification and mitigation measures identification and implementation for critical facilitiesimplementation for critical facilities

NJ4 HMP RHMP Annex FNJ4 HMP RHMP Annex F CF Site and Facility Evaluation FormCF Site and Facility Evaluation Form Annex F re: information about mitigation Annex F re: information about mitigation

measures identification and implementation for measures identification and implementation for critical facilitiescritical facilities 4747

Questions?Questions?

Stuart Wallace, CFMStuart Wallace, CFMStuart Wallace, LLCStuart Wallace, LLC

[email protected]

mitigation plan for four new jersey counties critical facilities prepared for: camden, cumberland,...

Documents

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existing cfs

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