mis reporting
DESCRIPTION
MIS Reporting. California Community Colleges System Office Management Information Systems April 29, 2008. DATA. 29% of Credit Students attend more than one college during their academic career. 10.25% of credit students attend more than one college during an academic year. DATA. - PowerPoint PPT PresentationTRANSCRIPT
![Page 1: MIS Reporting](https://reader035.vdocuments.us/reader035/viewer/2022062808/5681531f550346895dc1442b/html5/thumbnails/1.jpg)
MIS ReportingCalifornia Community Colleges
System OfficeManagement Information Systems
April 29, 2008
![Page 2: MIS Reporting](https://reader035.vdocuments.us/reader035/viewer/2022062808/5681531f550346895dc1442b/html5/thumbnails/2.jpg)
![Page 3: MIS Reporting](https://reader035.vdocuments.us/reader035/viewer/2022062808/5681531f550346895dc1442b/html5/thumbnails/3.jpg)
29% of Credit Students
attend more than one college during their
academic career
![Page 4: MIS Reporting](https://reader035.vdocuments.us/reader035/viewer/2022062808/5681531f550346895dc1442b/html5/thumbnails/4.jpg)
10.25% of credit students attend more than one college
during an academic year
![Page 5: MIS Reporting](https://reader035.vdocuments.us/reader035/viewer/2022062808/5681531f550346895dc1442b/html5/thumbnails/5.jpg)
![Page 6: MIS Reporting](https://reader035.vdocuments.us/reader035/viewer/2022062808/5681531f550346895dc1442b/html5/thumbnails/6.jpg)
91.7% of New Credit Students
are reported with a SSN
r
![Page 7: MIS Reporting](https://reader035.vdocuments.us/reader035/viewer/2022062808/5681531f550346895dc1442b/html5/thumbnails/7.jpg)
47.3% of New Non-Credit Students are reported with a SSN
r
![Page 8: MIS Reporting](https://reader035.vdocuments.us/reader035/viewer/2022062808/5681531f550346895dc1442b/html5/thumbnails/8.jpg)
![Page 9: MIS Reporting](https://reader035.vdocuments.us/reader035/viewer/2022062808/5681531f550346895dc1442b/html5/thumbnails/9.jpg)
82,519 AA/AS Degrees
were awarded in 2006-07
r
![Page 10: MIS Reporting](https://reader035.vdocuments.us/reader035/viewer/2022062808/5681531f550346895dc1442b/html5/thumbnails/10.jpg)
1,047,196.45 Credit FTES
90,216.56 Noncredit FTES
All Activity for 2006-07
![Page 11: MIS Reporting](https://reader035.vdocuments.us/reader035/viewer/2022062808/5681531f550346895dc1442b/html5/thumbnails/11.jpg)
What kind of data are collected?
When are the data collected?
How are the data used?
Where to find the data?
2008 Annual CACCRAO Conference
![Page 12: MIS Reporting](https://reader035.vdocuments.us/reader035/viewer/2022062808/5681531f550346895dc1442b/html5/thumbnails/12.jpg)
Why?
What kind of data are collected?
Student Data Demographic Enrollments Categorical Programs Matriculation, EOPS, DSPS Perkins (VTEA) Financial Aid Assessment Program Awards (Degrees &
Certificates)Courses
Sections, Sessions, Instructional Assignments
EmployeeCollege Calendar
What?
2008 Annual CACCRAO Conference
![Page 13: MIS Reporting](https://reader035.vdocuments.us/reader035/viewer/2022062808/5681531f550346895dc1442b/html5/thumbnails/13.jpg)
Enrollments(SX)
StudentDemographics
(SB)Sections
Courses(CB)
Fin.Aid
Assess.
PBS
VTEA
Matric.
Pgm.Awds.
Emp.Demo.
Sessions
Calendar Assignments
EOPSDSPS
Emp.Assign.
Cal-WORKs
CCC MIS Database
2008 Annual CACCRAO Conference
![Page 14: MIS Reporting](https://reader035.vdocuments.us/reader035/viewer/2022062808/5681531f550346895dc1442b/html5/thumbnails/14.jpg)
System OfficeData Base
(Data Mart and Reports)
MIS DeptAt Districts
Resu
bm
it Data
External EntitiesDOF, Newspapers,Legislature, etc.
Data
Revie
w
Data
Data Source
1 2
3
User Reviews Data
Good Data at the Source=
Accurate View of Your College
4
4
5
Data Entered Into System
2008 Annual CACCRAO Conference
![Page 15: MIS Reporting](https://reader035.vdocuments.us/reader035/viewer/2022062808/5681531f550346895dc1442b/html5/thumbnails/15.jpg)
Why?
When are the data collected?
When? Term . . . . 30 days after end of term
Calendar . . . 30 days after end of spring term
Program Award . . . Due September 1st
Financial Aid . . . . . Due October 1st
Assessment . . . . . . Due October 1st
Employee Data . . . Opens November 1st
Due by January 15th
2008 Annual CACCRAO Conference
![Page 16: MIS Reporting](https://reader035.vdocuments.us/reader035/viewer/2022062808/5681531f550346895dc1442b/html5/thumbnails/16.jpg)
Why?
How are the data used?
Matriculation Justification/Funding EOPS /DSPS / CalWorks
Funding/Justification Perkins / CTE
Perkins IV Core Indicator Reports Perkins IV Allocations
BOGW Administrative Funding
Federal Integrated Postsecondary Education Data System (IPEDS) Reporting
CCC Data Mart
ARCC – Focus on Results:Accountability Reporting for the Community Colleges
How?
2008 Annual CACCRAO Conference
![Page 17: MIS Reporting](https://reader035.vdocuments.us/reader035/viewer/2022062808/5681531f550346895dc1442b/html5/thumbnails/17.jpg)
Why?
How are the data used?
Data Matches Transfer to UC/CSU/NSC match Dept. of Social Services / Military
Match EDD/UI Match/Wage Study
FTES – 320 vs. Special Request
Identifying “moonlighters”Identifying “freeway flyers”Annual Staffing Report
How?
2008 Annual CACCRAO Conference
![Page 18: MIS Reporting](https://reader035.vdocuments.us/reader035/viewer/2022062808/5681531f550346895dc1442b/html5/thumbnails/18.jpg)
Why?
How are the data used?
Research Questions Legislative Analyst Office Department of Finance California Postsecondary Education
Commission California Student Aid Commission Public Policy Institute UC/CSU Legislature – Committees and
individual members Community College Organizations Newspapers Labor Unions
How?
2008 Annual CACCRAO Conference
![Page 19: MIS Reporting](https://reader035.vdocuments.us/reader035/viewer/2022062808/5681531f550346895dc1442b/html5/thumbnails/19.jpg)
Why?
Where to find the data?
Preview of Funding Numbers for Categorical Programs
EOPS/DSPS reports available after submission of Spring Term data
Perkins reports available after submission of Financial Aid data
Time to validate and resolve issues prior to use in allocations
Password Protected
Where?
Annual Headcounts Reports
2008 Annual CACCRAO Conference
![Page 20: MIS Reporting](https://reader035.vdocuments.us/reader035/viewer/2022062808/5681531f550346895dc1442b/html5/thumbnails/20.jpg)
Why?
Where to find the data?
Public site / No username or password required
Headcount Status: A,B,C,FMinimum ½ credit unit OR 8hrs Positive
Attendance
Examples of Available Queries:
Student InformationAssessment, Program AwardEOPS/DSPS/CalWORKsFinancial Aid, Staffing, FTESDistance EducationSuccess and Retention
Where?
CCC Data Mart
2008 Annual CACCRAO Conference
![Page 21: MIS Reporting](https://reader035.vdocuments.us/reader035/viewer/2022062808/5681531f550346895dc1442b/html5/thumbnails/21.jpg)
Clean Up
Control Number
320 vs MIS FTES
2008 Annual CACCRAO Conference
![Page 22: MIS Reporting](https://reader035.vdocuments.us/reader035/viewer/2022062808/5681531f550346895dc1442b/html5/thumbnails/22.jpg)
The Life Cycle of a Student Identifier
District Fantasy
One Student
CCCSO Reality
ThreeStudent
s
2008 Annual CACCRAO Conference
![Page 23: MIS Reporting](https://reader035.vdocuments.us/reader035/viewer/2022062808/5681531f550346895dc1442b/html5/thumbnails/23.jpg)
Why?
Course Control Number
Improve the quality of course datareported to the System Office.
Collect a new MIS data elementthat identifies “Stand Alone Courses” (AB 1943).
Modify the MIS database to meetthe legislative accountabilityreporting requirements of SB 361
CB00
2008 Annual CACCRAO Conference
![Page 24: MIS Reporting](https://reader035.vdocuments.us/reader035/viewer/2022062808/5681531f550346895dc1442b/html5/thumbnails/24.jpg)
Why?
Fiscal
vs.
CCCSO MIS
Why is SOMIS FTES Used vs. 320 FTES?
320 FTES is reported at a high level
SOMIS FTES is reported at the lowest level with value-added attributes
SOMIS FTES can be sliced and diced for many purposes
Wide spread use of FTES by internal and external requestors
FTES
2008 Annual CACCRAO Conference
![Page 25: MIS Reporting](https://reader035.vdocuments.us/reader035/viewer/2022062808/5681531f550346895dc1442b/html5/thumbnails/25.jpg)
Why?
Fiscal
vs.
CCCSO MIS
Requestors of System Office FTES
Financial Aid Augmentation
$34.2 millionDepartment of FinanceLegislative Analyst’s OfficePublic Policy InstituteCategorical Program JustificationNewspapers, Unions, Legislators
FTES
2008 Annual CACCRAO Conference
![Page 26: MIS Reporting](https://reader035.vdocuments.us/reader035/viewer/2022062808/5681531f550346895dc1442b/html5/thumbnails/26.jpg)
Why?
Fiscal
vs.
CCCSO MIS
Why the differences?
Academic Year vs. Fiscal YearSummer, Fall, Spring vs. 7/1/xx – 6/30/yy
Summer Session OptionYou may decide which fiscal year a Summer Daily Census section may be counted
Student / Course RepeatabilitySome student repeats may not be counted for FTES twice
FTES
2008 Annual CACCRAO Conference
![Page 27: MIS Reporting](https://reader035.vdocuments.us/reader035/viewer/2022062808/5681531f550346895dc1442b/html5/thumbnails/27.jpg)
Why?
Fiscal
vs.
CCCSO MIS
Why the differences?
SB09 – Residency Code“50000” not reported for a student at time of MIS data submission
SO not using F-FactorDaily and Positive Attendance sections have a factor applied for 320 reporting when the college has a flex calendar
FTES
2008 Annual CACCRAO Conference
![Page 28: MIS Reporting](https://reader035.vdocuments.us/reader035/viewer/2022062808/5681531f550346895dc1442b/html5/thumbnails/28.jpg)
April 29th 2008
2008 Annual CACCRAO Conference