mis general training chancellor’s office (co) resources chancellor’s office website lbcc...
TRANSCRIPT
MIS General Training
• Chancellor’s Office (CO) Resources• Chancellor’s Office Website• LBCC PeopleSoft Processing• Questions
Chancellor’s Office (CO) Resources
What kind of data are collected?
When are the data collected?
How are the data used?
Where to find the data?
Why?
What kind of data are collected?
Student Data Demographic Enrollments Categorical Programs Matriculation, EOPS, DSPS, CalWORKs Special Populations CTE/Perkins Financial Aid Assessment Program Awards (Degrees &
Certificates)Courses
Sections, Sessions, Instructional Assignments
EmployeeCollege Calendar
What?
Enrollments(SX)
StudentDemographics
(SB)Sections
Courses
Matric.Emp.Demo.
Sessions
Calendar Assignments
EOPSDSPS
Emp.Assign.
Cal-WORKs
The Chancellor’s Office Database
Assess.
Perkins
Pgm.Awds.
Fin.Aid
SpecialPopulation
District Database(Local Data Mart
and Reports)
MIS Dept College/District
User R
eviews D
ata
Data Source
1
2
Local Reconciliation Process is Critical to Data Quality
Data Entered Into System
CCCCO MIS Database
43
Why?
When are the data collected?
When? Term . . . . 30 days after end of term
Calendar . . . 30 days after end of spring term
Program Award . . . Due September 1st
Financial Aid . . . . . Due October 1st
Assessment . . . . . . Due October 1st
Employee Data . . . Opens November 1st
Due by January 15th
Data Quality
Why?
How are the data used?
Matriculation Justification/Funding EOPS /DSPS / CalWORKs
Funding/Justification Perkins / CTE
Perkins IV Core Indicator Reports Perkins Allocations
BOGW Administrative Funding
Federal Integrated Postsecondary Education Data System (IPEDS) Reporting
CCC Data Mart
ARCC – Focus on Results:Accountability Reporting for the Community Colleges
How?
Why?
How are the data used?
Research Questions Legislative Analyst Office Department of Finance California Postsecondary Education
Commission California Student Aid Commission Public Policy Institute UC/CSU Legislature – Committees and
individual members Community College Organizations Newspapers Labor Unions Ad hoc ad infinitum
How?
Recommendations for Administrators
• Familiarize yourself with the Data Element Dictionary
• Know the data elements collected for your program• Determine where data resides in your system• Review any new data elements to be reported• Prepare early for required data changes• Collaborate with your IT staff• Coordinate with other departments• Review preliminary reports• Make corrections• Run periodic queries throughout the year• Know the reporting timelines/deadlines• Know your funding formula
AND Communication!
Why?
Where to find the data?
Term Reports
Annual Headcount Reports
Annual Review Data
CCC Data Mart
Data on Demand
SSARCC
Where?
Chancellor’s Office Website
Main CO Management Information Systems Page:http://www.cccco.edu/ChancellorsOffice/Divisions/TechResearchInfo/MIS/
tabid/1275/Default.aspx
Management Information Systems: Data Submission (tab)
Management Information Systems: SRTK (tab)
Management Information Systems: Memos (tab)
Management Information Systems: Presentations (tab)
Management Information Systems: IPEDS (tab)
Management Information Systems:Data Element Dictionary & Data Submission Timeline
(Right-hand Nav button)
Management Information Systems:Data Element Dictionary(Right-hand Nav button)
Management Information Systems:Data Element Dictionary:Student Basic Elements
Management Information Systems:Data Element Dictionary:
Student Basic Elements: SB Domain and Format
Management Information Systems:Data Element Dictionary:
Student Basic Elements: SB Student Basic Data Elements (All)
Management Information Systems:Data Element Dictionary:
Student Basic Elements: SB11 Student Education Status
Management Information Systems:MIS Data Submission Timelines
LBCC PeopleSoft Processing
LBCC PeopleSoft Processing: Menu Structure
LBCC PeopleSoft Processing:MIS Reporting: Process
LBCC PeopleSoft Processing:MIS Reporting: Term End Reports
LBCC PeopleSoft Processing:MIS Reporting: Warehouse
LBCC PeopleSoft Processing:MIS Reporting: Warehouse: SB
Questions
Happy Holidays