Information System Analysis

Part One

The system development life cycle

Introduction

ANALYSIS

Analysis as the breaking up of any whole so as to find out their nature, function etc.

Analysis gives the conceptual understanding of a system from the logical point of view by detailing its functionality.

Define Information System analysis.the process of studying business in order to identify its goals and purposes and create systems and procedures that will achieve them in an efficient way.the act, process, or profession of studying an activity (as a business, or a physiological function) typically by mathematical means in order to define its goals or purposes and to discover operations and procedures for accomplishing them most efficiently.

Why is information systems analysis important?Imagine that you have decided to renovate your house. You have met with an architect and agreed on some basic concepts, time and cost estimates. Your family has approved these costs in the form of a business case.

Why is information systems analysis important?Information management projects are similar-Requirements should be identified first, and approved by the business owner, before technical design begins. This way, the business owner is involved in sign-off of the requirements. The technical team is also involved with specifying requirements so they are in a better position to understand what is needed.

How does information system analysis help deliver projects faster?The requirements specification provides a means of specifying all requirements and the criteria that will be used to accept that the requirements have been met. It helps ensure that the technical team does not design and build something that is not specified.

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How does information system analysis help deliver projects faster?Requirements management will ensure that project management scope for design and construction does not deviate from requirements thus minimizing time delays and cost over-run due to re-work.

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Analysis conceptsRequirement analysisRequirement analysis is a formal process of interacting with a client to understand and then put in a formal document the requirement of the client

While initiating the process of requirement elicitation and analysis, some key issues must be understood so that analysis is easier, they are:

They areThe key people driving the request. This will help them to focus their information gathering activity.

The key people who will use the system

The financial benefit.

What is the problem that system will address?

Analysis Principles

The domain of information in which the problem operates has to be appreciated.

The key functions of the system have to be defined

System must be modular. This is required to help create the system in a faster way.

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Analysis Principles

System has to be defined in abstract term. This helps reduce complexity.

The ambiguity in the system must be reduced to enable designer to focus on the outcome clearly.

Part Two

SWOT analysis

(Strengths, weaknesses, opportunities and threats)

Who invented SWOT analysis?SWOT analysis was invented in the 1960s by a management consultant named Albert Humphrey at the Stanford Research Institute. Previously, corporate planning had not met with much success. 500 companies needed a way to produce long-term planning and make it reasonable.

What is The Long Term of (SWOT)?

Strengths: the business or project that give it an advantage over others.Weaknesses: place the business or project at a disadvantage relative to others.Opportunities: the project could exploit to its advantage.Threats: the environment that could cause trouble for the business or project.

What is the definition of SWOT analysis?SWOT analysis: is a structured planning method used to evaluate the strengths, weaknesses, opportunities and threats involved in a project or in a business venture. A SWOT analysis can be carried out for a product, place, industry or person. It involves specifying the objective of the business venture or project and identifying the internal and external factors to achieve that objective.

What is The Benefits of SWOT analysis?The SWOT analysis in Social Work practice framework because it helps organizations decide whether or not an objective is obtainable and therefore enables organizations to set achievable goals, objectives, and steps to further the social change or community development effort.

It enables organizers to take visions and produce practical and efficient outcomes in order to effect long-lasting change, and it helps organizations gather information in order to maximize their potential.

What is the use of SWOT Analysis?The usefulness of SWOT analysis is not limited to profit-seeking organizations. SWOT analysis is also used in any decision-making situation when a desired end-state (objective) is defined. Examples : non-profit organizations, governmental units, and individuals. SWOT analysis may also be used in pre-crisis planning And creating a recommendation during a study/survey.

What is The Limitations of SWOT analysis?SWOT Analysis is not free from its limitations. It may cause organizations to view situations as very simple because of which the organizations might overlook certain key strategic contact which may occur.

SWOT Analysis does stress upon the importance of the four aspects (strengths, weaknesses, opportunities and threats), but it doesnt tell how an organization can identify these aspects for itself.

The Limitations of SWOT analysisThere are certain limitations of SWOT Analysis which are not in control of management Only. These Limitations includes :-Price increase. Inputs/raw materials.Economic environment.Searching a new market for the product.

SWOT Analysis Examples Analytical Area ExampleStrengths(Internal)Good BrandsGood ReputationPositive FinancialsAccess to ResourcesUnique TechnologyCash ReservesWeaknesses(Internal)Outmoded TechnologyFinancial ProblemsLeadership InstabilityOpportunities(External)Resource Price ShiftsTrade Barriers RemovedNew TechnologiesThreats(External)New CompetitorWorkforce ShiftsWeak EconomyGlobal Environment

SWOT ANALYSIS OF MISMIS is a great tool for the organizations and companies to track the various activities happening in the organization. These activities can include the product bought or sold :(services, inventory, business partners, people, processes and a lot more). The MIS helps the managers to create reports about the various resources and stake-holders of the organization. MIS keeps companys information organized which can be utilized when required.

Strengths

MIS improves the problem solving capabilities of the Organization

A complete MIS solution can give a Perfect picture of the companys performance at any point of time.

Weaknesses

MIS is totally based on transactions. If transactions are not captured right, the resulting information would be so faulty.

With the amount of data growing, MIS would require a lot of processing power to produce the expected results in time.

OpportunitiesA system in the manufacturing firm can control the flow of materials. This can reduce the cost of inventory. The concept of (just-in-time) can only be implemented if its backed by a flawless MIS.

Marketing and sales departments can be more accurate in their demand for casting if a good MIS system is available to them.

Threats As with any IT system, security is a big threat to the MIS system. All the data is on the network. Any error or loophole can turn into security flaw. A Very keen care should be taken for the system on this situation.The designing of the information can also turn out to be a threat if the design is not flexible enough to entertain the change requests.

The End Thanks