BMIS235 Management Information Systems Name: _______________________ Professor Chen Due Date: ____________________

Collaboration Software Project

Part I. Work on “Using Your Knowledge – a collaboration software project, #2 (a through g) of “Using Your Knowledge” on page 59 (Chapter 2, notice that I added a new question on g), you should explore its feature and answer the following three questions: (10 points)1. Summarize and explain your experience working on the Google Docs & Chat project. You should also

identify who is your Partner – your friend or self. (5 points)2. List and explain the most important feature you experienced with exercise (e.g., how Google processed the

changes to your document) (3 points)3. Describe your experience from using Google “Chat/Video&more” and compare its feature with others you

used/heard before. (2 points) Please note that this is the one not in the text; however, it is a good exercise to be added (see g listed on the next page).

Part II. Instruction on How and What you should turn in:1. Follow the instructions stated on Part III and complete the project.2. Follow the steps listed below for entering your answer into Blackboard (Bb) and “Submit” it to the

instructor. Fail to follow the instruction, your answer may not be reached to the instructor, and, consequently, you might not receive the grade.a) Logon the Bb and click on “Assignments” on the main menu (as [1] shown in Figure 1) the “Assignments” menu is displayed.b) click “Click here for Collaboration Assignment and Instruction” (as [2] shown in Figure 1), the assignment file will be displayed for you to view or print. Do not move to next step (c) unless you complete the collaboration project.c) click “Collaboration Software Project” (as [3] shown in Figure 1 – again, do this only after you complete all steps (a) thru (g) since you are allowed to submit your answer only once before the due date) the “Upload Assignment: Collaboration Software Project” menu is displayed.

Follow the next three steps to “enter” and “submit” your project:i) The following information is illustrated in (see Figure 2):1. Assignment Information

ii) it is now to enter your answer/findings/experience inside the “Submission Box” in 2. Assignment Materials

Please note that you need to enter your answer in three different groups respectively as stated in Part I (i.e, 1, 2 and 3). Fail to follow it, you will lose major points.

Do not “Attach” any file as you need to enter your answer directly into the “Submission Box”. “Comments” is also not required to enter.

iii) When you complete your answer, click “Submit” to finish the project in the next step. 3. Submit “Remember that you are allowed to submit your answer only once.” However, you may Click Save as Draft to save changes and continue working later. Click Cancel to quit without saving changes.

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Name: Collaboration Software ProjectInstructions Click here for Collaboration Assignment and Instruction,Due Date July 8, 2012 11:59:00 PM PST (the actual due date is listed on the Blackboard)Points Possible 10

Part III. Using Your Knowledge – a Collaboration Software Project:

This exercise requires you to experiment with Google Docs & Spreadsheets. You will need two Google accounts to complete this exercise (your GU email account is now “powered” by Gmail now, therefore, you just need to create another one). If you have two different email addresses, then set up two Google accounts using those addresses. Otherwise, use your school email address and set up a Google Gmail account. A Gmail account will automatically give you a Google account.

a. Using Microsoft Word, write a memo to yourself. In the memo, explain the nature of the communication collaboration driver (Hint: Collaboration is a key driver of overall performance of companies around the world and how about communication collaboration software?). Go to http://docs.google.com and sign in with one of your Google accounts. Upload your memo using Google Docs & Spreadsheets. Save your uploaded document and share your document with the email in your second Google account. Sign out of your first Google account.

(If you have access to two computers situated close to each other, use both of them for this exercise. You will see more of the Google Docs & Spreadsheets functionality by using two computers. If you have two computers, do not sign out of your Google account. Perform step b and all actions for the second account on that second computer. If you are using two computers, ignore the instructions to sign out of the Google accounts in the following steps.)

b. Open a new window in your browser. Access http://docs.google.com from that second window and sign in using your second Google account. Open the document that you shared in step a.

c. Change the memo by adding a brief description of the content-management driver. Save the document from your second account. If you are using just one computer, sign out from your second account.

d. Sign in on your first account. Open the most recent version of the memo and add a description of the workflow control communication driver. Save the document. (If you are using two computers, notice how Google warns you that another user is editing the document at the same time. Click Refresh to see what happens.) If you are using just one computer, sign out from your first account.

e. Sign in on your second account. Re-open the shared document. From the File menu, save the document as a Word document.

f. Describe how Google processed the changes to your document.

g. Explore the “Chat/Video & more” feature (on the left-lower side of the main menu) with one of your friends and describe your experience from using it. Please note that you need to install an appropriate “Video” software from within your Google account. Furthermore, the “Video” software is “Browser” dependent, it means that, if you use Firefox as the web browser for exploring Google Docs and install “Video” software this time; however, you need to re-install the “Video” software if you use IE as the web browser next time. Please note that you need to invite a friend to sent you an email (certainly from his/her gmail account and you both must be online at the same time. (please see Figure 3 for additional hints)

Collaboration Software Project Page-2

Figure 1. “Assignments” Menu

Figure 2-a. “Upload Assignment” Menu – (1 &2)

Collaboration Software Project Page-3

[3]

[1] [2]

Figure 2-b. “Upload Assignment” Menu – (2 &3)

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Figure 3: How to use Google/Chat&Video Features

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Step 1. Scroll down to “Chat” then move the mouse here. A pop-up screen is displayed on the right side.

Step 2. Click on “More” another new pop-up menu is shown. You now can explore the “Video” feature if your friend is also online.

Step 3. Click “Start video chat” for a video chatting session. Notice that the functions available here vary and depend on whether your “invited” friend is online. If your friend already started a “video

chat”, a screen is shown. You click on “Answer” to start.