minutes7 (handover)

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Minutes of meeting held on the 20thJanuary 2014

Date 20th

January 2014Time 2pm4pm

Meeting The meeting was organised by the project manager (Utsav Dhakal)

Present Client: Harith Mbos

Senior Manager: Dean Walker

Peer reviewer x2- Daniel Coutinho, Abraham Smith

End User x2- Tomas Taujanskas, Abimbola Osidele

Subject Handover and Final Review

Agenda Item (number) Details of Notes from meeting

Apology All members of the meeting were able to attend the meeting on

time, so it wasnt applicable to anyone else as everyone else was

on time so the meeting went smoothly without any interruption.

Matters arising The product and the user guides have now been completely

finished and the project is drawing to a close with this and the

final last meeting so there are no matters that arose at this point

in time so the Project Manager asks all members of the meeting if

there are any matters arising but there is a response of a

unanimous no.

Handover Presentation In this section of the meeting the Project Manager(Myself)

showed all members including the Client the final completed

Multimedia Product Hp Laptop flash product and the two user

guides (Technical and Novice). I presents the multimedia on an

interactive white board showing all members the multimedia

product going through every single page and showing every

interactive feature that it has, for all members to see for the first

time together, I then passed the interactive pen round so that all

members could have a brief experience of navigating and using

the product. The project then explains every stage of the

development and ever motion tween, button and multimedia

aspect that I had kept into the product referencing the feedback

they was given to me in the various different emails and meetings

showing how each stakeholder helped me shape and form this

final product. Once every member of the meeting have had a brief

go of using the multimedia product including the end users I thenhanded out a printed copy of the Novice guide to each and every


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member of the meeting reading out load what it said, when I

finished reading the Novice guide I then did the exact same thing

for the Technical guide reading out load step by step how I was

able to use action script to enhance the multimedias interactivity.

After showing all members of the meeting the all of the

deliverables I then asked if they had any questions, and everyone

agreed that they did not have any questions and they could

continue to the next stage of the meeting.

Final Review This section is the main purpose of the meeting focusing on the

subject of the meeting the final review of the Multimedia

Product, the subject of the meeting was based on the review of

both the project throughout the entire time from the initial

brainstorm to the final testing of the final product covering all

areas of development and also all methods of communicationoutside of meetings, the second area that is being reviewed and

the main purpose of this meeting is the final multimedia product.

The review is to see how well the Stakeholders preformed their

roles in the project most importantly focusing on how well the

product was carried out by the Project Manager (Myself),

additional to this the review will highlight the resources used and

whether or not they were the correct resources to used and

whether or not they were used to their maximum potential. I

started the final review by presenting the final version of the

product. This way they all would be able to navigate around the

multimedia product one last time so that they will have clear

evidence of what to review. I then gave a final explanation of the

product for each of the members around the product showing

every detail of every page and also showing them the final

deliverable of the project. I talked on brief on basic technical user

guide of how to install. During the process of talking I showed

everyone how I was able to uses action script to create more

interactive features in the multimedia product.

After this section of the meeting took place the I then proceeded

to the topic of reviewing the entire project the main purpose of

the meeting, to being this the Client (Harith Mbos) firstly handed

out to all the stakeholders a copy of the evaluation of our

performance, explaining to all the members of the meeting that

this was an overall evaluation of the product as well as my

performance throughout the project.

The Senior Manager was the last to give his comments of the

overall review of the project. After all members of the meeting

had given their views of the Project Manager and the project as a


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whole the last section of the meeting was to discuss any possible

improvement that could be made if they were to redo this course,

it was agreed that all members of the meeting thought that too

much time was spent on the design production stage and perhaps

they should have just done all of the product designs should have

been made in two meetings and by them working together it

would cut out the need for email communication and reduce the

time spent on the product design stage by a significant number of

weeks and then that time could be spent on the implementations

on flash or even finishing the project before the deadline time.

Thank you statement I thank all the stake holder on the success of the project. All their

hard work was not missed out each and every feedback was taken

into consideration and I kindly respect on their contribution and

input towards the project to make it a huge success.

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