minutes (yy-mm-dd) 00-12-6&13 - tdsb.on.ca learning for excused pupils (salep) committees. the...

Minutes of the Toronto District School Board December 6, 2000

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Organizational Meeting

December 6, 2000

An organizational meeting of the Toronto District School Board for the term December 1, 2000,to November 30, 2001, was conveyed at 6:30 p.m. on Wednesday, December 6, 2000, in theBoard Room at 155 College Street, Toronto, Ontario, with Marguerite Jackson, Director ofEducation and Secretary-Treasurer, presiding.

The following members were present: Trustees Irene Atkinson, Sam Basra, Donna Cansfield,Shelley Carroll, Sheila Cary-Meagher, Judi Codd, Bruce Davis, Christine Ferreira, PaulaFletcher, Gerri Gershon, Scott Harrison, Elizabeth Hill, Shelley Laskin, Pauline Ling, SheineMankovsky, Ron McNaughton, Elizebeth Moyer, Stephnie Payne, Nellie Pedro, PatrickRutledge, Sheila Ward, Kathleen Wynne and Student Trustees Ryan Hicks and Dane Liu.

316. Oath of Allegiance

At the invitation of Marguerite Jackson, Director of Education and Secretary-Treasurer, allmembers of the Toronto District School Board completed the declaration of office and oath ofallegiance for the term beginning December 1, 2000. The Board was then declared dulyconstituted.

317. Declarations of Possible Conflict of Interest

Trustees Atkinson and Payne declared possible conflicts of interest with regards to the matter ofsecondary teaching negotiations as contained in Report No. 21 of the Committee of the Whole(Private Session) as:

(a) Trustee Atkinson's daughter is a member of OSSTF;

(b) Trustee Payne's daughter is a TDSB support staff employee.

The members were not present during private discussion and did not take part in the discussionor vote on the matter in public.

318. Memorials

(a) Gerry Connelly, Executive Officer, commemorated the memory of the 14 women whowere victims of the massacre at Montreal Polytechnic on December 6, 1989.

(b) Trustee Cary-Meagher expressed condolences on behalf of the Board to the family ofCarol Bolt, Canadian author, who died recently.

The Board stood for a moment of silence in their memory.

319. Official Election Results

The Board considered a report of the Director of Education, advising that Novina Wong, CityClerk and Returning Officer for the City of Toronto, has provided the following list of personsdeclared elected as members of the Toronto District School Board for the term of officeDecember 1, 2000, to November 30, 2003.


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Ward Trustee's Name1 Etobicoke North Sam Basra2 Etobicoke Centre Donna Cansfield3 Etobicoke-Lakeshore Bruce Davis4 York West Stephnie Payne5 York Centre Sheine Mankovsky6 York South-Weston Elizabeth Hill7 Parkdale-High Park Irene Atkinson8 Eglinton-Lawrence Kathleen Wynne9 Davenport Nellie Pedro

10 Trinity-Spadina Christine Ferreira11 St Paul's Shelley Laskin12 Willowdale Judi Codd13 Don Valley West Gerri Gershon14 Toronto Centre-Rosedale Sheila Ward15 Broadview-Greenwood Paula Fletcher16 Beaches-East York Sheila Cary-Meagher17 Don Valley East Shelley Carroll18 Scarborough Southwest Elizebeth Moyer19 Scarborough Centre Scott Harrison20 Scarborough-Agincourt Ron McNaughton21 Scarborough-Rouge River Pauline Ling22 Scarborough East Patrick Rutledge

Trustee Ward, seconded by Trustee Wynne, moved: That the report be received.

The motion was carried.

320. Procedures for the Election of Chair and Vice-Chair of the Board

The Board considered a report from the Director recommending a procedure for electing theChair and Vice-Chair of the Board.

In December every year, school boards are required to hold an organizational meeting at whichtime the Chair of the Board is elected. As required by the Education Act, the Director ofEducation presides until a Chair of the Board is elected. Once elected, the Chair of the Boardpresides for the remainder of the meeting.

The following TDSB bylaws are applicable:

Section 1.7Members may be elected to the various offices by nomination andrecorded standing vote, in accordance with the election proceduresestablished by the Board. Members may nominate themselves.

Section 1.8 The member receiving a majority of the votes cast in each case is electedto the office.

Section 1.9

Should no member receive a majority of the votes cast, the name of themember receiving the smallest number of votes is dropped and themembers vote again and so continue until a member is elected to fill theoffice concerned.



Section 1.10 Each member voting is required to vote for as many candidates as thereare positions to be filled at the time each vote is taken.

Trustee McNaughton, seconded by Trustee Ferreira, moved:

(a) That the elections to the offices of Chair and Vice-Chair of the Board be conductedas follows:

(i) That the elections be held in public;

(ii) That candidates be permitted to nominate themselves;

(iii) That voting be conducted by standing (recorded) vote;

(iv) That the results be published in the minutes;

(v) That speeches be permitted and that they be limited to a duration of fiveminutes;

(vi) That questions of the candidates be permitted;

(b) That the following procedure re tie votes be approved:

(i) If there is a tie vote on the final ballot, the vote will be conducted once morebefore drawing lots (the Education Act requires the drawing of lots);

(ii) If no one receives a majority of votes cast and there is a tie for last place (thecandidate in last place would normally be dropped from the ballot), a draw willbe conducted among the candidates who are tied and the candidate losing thedraw will be dropped from the ballot.


321. Election of the Chair of the Board

Marguerite Jackson, Director of Education and Secretary-Treasurer, called for nominations forthe position of Chair of the Board.

Trustee Wynne nominated Trustee Atkinson.Trustee Davis nominated Trustee Cansfield.

Trustee Ward moved: That nominations be closed.


The candidates indicated their willingness to serve and were given an opportunity to addressthe members of the Board. Following this, a standing vote was taken, the results of which areas follows:



For Trustee Atkinson: Trustees Atkinson, Carroll, Cary-Meagher, Ferreira, Fletcher, Gershon, Hill, Laskin, Ling, Mankovsky, Payne, Pedro, Ward and Wynne (14)

For Trustee Cansfield: Trustees Basra, Cansfield, Codd, Davis, Harrison, McNaughton, Moyer and Rutledge (8)

Trustee Atkinson was declared elected to the position of Chair of the Board and assumed thechair.

322. Election of the Vice-Chair of the Board

The Chair called for nominations for the position of Vice-Chair of the Board.

Trustee Basra nominated Trustee Cansfield.Trustee Ferreira nominated Trustee Laskin.Trustee Mankovsky nominated herself.

Trustee Cary-Meagher moved: That nominations be closed.


The three candidates indicated their willingness to serve. They were given the opportunity toaddress the members of the Board and answer their questions. Following this a standing votewas taken, the results of which are as follows:

First Ballot

For Trustee Cansfield: Trustees Basra, Cansfield, Carroll, Cary-Meagher, Davis, Fletcher, Ling, McNaughton, Payne, Ward and Wynne (11)

For Trustee Laskin: Trustees Atkinson, Codd, Ferreira, Gershon, Harrison, Hill, Laskin, Moyer and Pedro (9)

For Trustee Mankovsky: Trustees Mankovsky and Rutledge (2)

No candidate received a clear majority of the votes cast, therefore a second vote was called.Having received the least number of votes, Trustee Mankovsky's name was removed from theballot.

Second ballot

For Trustee Cansfield: Trustees Basra, Cansfield, Carroll, Cary-Meagher, Davis, Fletcher, Ling, McNaughton, Payne, Rutledge, Ward and Wynne (12)

For Trustee Laskin: Trustees Atkinson, Codd, Ferreira, Gershon, Harrison, Hill, Laskin, Mankovsky, Moyer and Pedro (10)

Therefore, the Chair declared Trustee Cansfield elected to the position of Vice-Chair of Board.Trustee Cansfield presided from time to time during the meeting.



323. Suspension and Expulsion Hearings and Supervised Alternative Learning forExcused Pupils (SALEP)

The Board considered a report from the Director presenting models for the Board to fulfill itsobligation to participate in suspension and expulsion hearings and Supervised AlternativeLearning for Excused Pupils (SALEP) committees.

The Education Act and accompanying regulations require trustee participation in expulsionhearings, suspension appeals and the process for excusing students from compulsory schoolattendance (SALEP).

These matters were handled on an ad hoc basis by the outgoing Board, with committeesconvened by the Chair of the Board for individual hearings or sessions, as needed. Schedulingwas always challenging and individual trustees found it difficult to plan participation. The samescheduling difficulties were encountered with SALEP committees. One suggestion that wouldease the burden on trustees of meeting these statutory requirements is to establish smallcommittees to hear suspension appeals and expulsions hearings, perhaps four specialcommittees of three trustees that would meet on regular meeting nights so the schedule wouldbe known in advance and every trustee would know the schedule months ahead of time. Theten trustees not assigned to a special committee would serve as alternates, as needed.

Recommendation (b) is presented as a method of dealing with procedural motions forsuspension and expulsion hearings so that convening the entire committee would not benecessary.

Similarly, four pairs of trustees could accomplish duties related to SALEP. Each EducationOffice would have a committee of two trustees who would alternate at the meetings which wouldbe scheduled twice a month from September to April inclusive.

On November 22, 2000, the Past Chair of the Board, Shelley Laskin, sent a letter to theHonourable Janet Ecker, regarding the Board’s concern about trustee participation insuspension and expulsion hearings.

Trustee Cansfield, seconded by Trustee Harrison, moved:

(a) That the powers and duties of the Board with respect to the suspension ofexpulsion of pupils as described in subsections (2) and (5) of Section 23 of theEducation Act be exercised and performed by four committees with three (3)members each, with the remaining trustees serving as alternate members;

(b) That the powers and duties of the members so designated in Recommendation (a)be exercised with respect to procedural matters at hearings and appeals under thesaid subsection by one member of the committee;

(c) That four committees of three (3) members each be appointed to fulfill the duty ofthe Board as described in Recommendation (a), and that the remaining membersserve as alternate members.


The following trustees were appointed:

For daytime hearings: Trustees Cansfield, Carroll, Codd, Fletcher, Gershon, Harrison, Hill, Laskin, Ling, McNaughton, Rutledge and Wynne



For evening hearings: Trustees Carroll, Harrison and Payne

SALEP Committees

Trustee Moyer, seconded by Trustee Hill, moved: That two trustees be appointed to each offour Education Offices plus two alternates-at-large to serve on SALEP committees.


The following trustees were appointed:

North Education Office: Trustees Carroll and PayneEast Education Office: Trustees Harrison and RutledgeSouth Education Office: Trustees Fletcher and Cary-MeagherWest Education Office: Trustees Basra and HillAlternates at large: Trustees Cansfield and Wynne

324. Proposed Membership of the Special Education Advisory Committee (SEAC)2000-2003

The Board considered a report of the officials providing information on Ontario Regulation464/97 and to set out a process to appoint members to the Special Education AdvisoryCommittee (SEAC), Toronto District School Board.

Ontario Regulation 464/97 defines the composition of the Special Education AdvisoryCommittee and the relationship of the committee of the Board.

The regulation requires that every district school board appoint a Special Education AdvisoryCommittee that shall consist of:

(a) not more than 12 representatives of local associations that operate within the district asnominated by the local association and one alternate for each representative nominatedand appointed by the Board; and

(b) three trustees of the Toronto District School Board.

In addition, the Board may appoint one or more members who are neither representatives of alocal association nor members of the Board or another committee of the Board.

Role of the Special Education Advisory Committee

The regulations on Special Education Advisory Committees allow the committee to advise asfollows:

11.(1) A special education advisory committee of a board may make recommendationsto the board in respect of any matter affecting the establishment, development anddelivery of special education programs and services for exceptional pupils of the board;

(2) Before making a decision on a recommendation of the committee, the board shallprovide an opportunity for the committee to be heard before the board and before anyother committee of the board to which the recommendation is referred.

A new section to the revised regulation requires a board to involve the Special EducationAdvisory Committee as follows:



12.(1) The board shall ensure that its special education advisory committee is providedwith the opportunity to participate in the board's annual review, under Regulation 306 ofthe Revised Regulations of Ontario, 1990, of its special education plan.

(2) The board shall ensure that its special education advisory committee is provided withthe opportunity to participate in the board's annual budget process under section 231 ofthe Act, as that process relates to special education.

(3) The Board shall ensure that its special education advisory committee is provided withthe opportunity to review the financial statements of the board, prepared under section252 of the Act, as those statements relate to special education.

The Special Education Advisory Committee has an important role in working with trustees toensure that the exceptional pupils of the Toronto District School Board have access to theprograms and services mandated by legislation.

Association and Community Representation

Advertisements seeking nominations from incorporated, local parent group association workingwith special needs children were placed in selected daily and local newspapers with theassistance of the Communications Department. The call for nominations also appeared on theToronto District School Board’s web site.

At the deadline, 13 nominations were received. Nominees’ profiles were review to ensure thatthey met the requirements of Regulation 464/97. Two of the association nominations receiveddid not meet the requirements. One nominee did not meet the requirement for CanadianCitizenship, and the other did not submit the necessary profile information proving incorporationor citizenship.

The following list of nominees and their associations are, therefore, submitted for theconsideration:

Association Representative Alternate

Association for Bright Children Susan KelsallAutism Society of Ontario Anne McCauleyBrain Injury Association of Toronto Merle Fedirchuk Hyla SchererDown Syndrome Association of Toronto Robert Perkins Debbie PhilipsEpilepsy Toronto Kim RacLearning Disabilities Association Gail ThomsonSpina Bifida and Hydrocephalus Association Derryn Gill Mara MeikleThe Easter Seal Society of Ontario Sandra DellToronto Association for Community Living Catherine StewartTourette Syndrome Foundation Andrée Duquette Candice PotterVOICE for Hearing Impaired Children Anna Leppik Allison Ferrier

Community MembersElizabeth FisherDr. Gordon McClure



Trustee Ferreira, seconded by Trustee Hill, moved:

(a) That the SEAC membership for the term 2001 to 2003 be approved;

(b) That the Board appoint three trustees to serve as members of the SpecialEducation Advisory Committee.


Trustees Carroll, Hill and Ling were appointed to serve as members of the Special EducationAdvisory Committee.

325. Committee Structure

Trustee Ward, seconded by Trustee Hill, moved: That the Board meet in Committee of theWhole in public to discuss her proposal (see page 851) and Trustee Mankovsky's noticeof motion (see page 853) regarding the establishment and structure of committees.


The Committee of the Whole rose and recommended:

(a) That the proposal regarding Committee Structure be approved in principle;

(b) That an ad hoc committee be struck to look at the details and terms of reference forcommittee structure;

(c) That the ad hoc committee be composed of the Chair, the Vice-Chair and TrusteeWard;

(d) That the report of the ad hoc committee be presented to the Board by December 13,2000.

Trustee Davis, seconded by Trustee Ward, moved: That the recommendations of theCommittee of the Whole be approved.


326. Re-establishment of Other Committees and Appointment of Members

The Board considered a report form the Director providing information about the Board’s othercommittees.

(a) Audit Committee

Trustee Gershon, seconded by Trustee Mankovsky, moved: That the Audit Committee be re-established for a term ending November 30, 2001, and that the five (5) following membersbe appointed: Trustees Cary-Meagher, Gershon, Harrison, Mankovsky and Pedro.


(b) Negotiations Steering Committee

Trustee Harrison, seconded by Trustee Hill, moved: That the Negotiations SteeringCommittee be re-established for a term ending November 30, 2001, and that the Vice-



Chair of the Board and six (6) members be appointed. Trustees Cansfield, Carroll, Cary-Meagher, Gershon, Harrison, Laskin and Wynne were appointed.


(c) Trustees' Communications Committee

Trustee Harrison, seconded by Trustee Ferreira, moved: That the Trustees' CommunicationsCommittee be re-established for a term ending November 30,2001, and that the followingfive (5) members be appointed: Trustees Codd, Fletcher, Hill, Ling and Pedro.


(d) Performance Review Committee

Trustee Ward, seconded by Trustee Cary-Meagher, moved: That the Performance ReviewCommittee be re-established for a term ending November 30, 2001, with the followingmembership: Trustees Cary-Meagher, Codd, Ferreira, Hill, Laskin, Ward, the Chair of theBoard (Trustee Atkinson) and the Vice-Chair of the Board (Trustee Cansfield).


(e) Playground Learning Environment Steering Committee

Trustee Ward, seconded by Trustee Laskin, moved: That the Playground LearningEnvironment Steering Committee be re-established for a term ending November 30, 2001and that the following five (5) members be appointed: Trustees Atkinson, Cary-Meagher,Codd, Fletcher and Laskin.


(f) Toronto District School Board-Toronto City Council Liaison Committee

Trustee Wynne, seconded by Trustee Ferreira, moved:

WHEREAS the responsibilities of the Toronto District School Board and the Toronto CityCouncil overlap; and

WHEREAS it is in the best interests of the citizens of the City of Toronto that thegoverning bodies responsible for school buildings and programs work together; and

WHEREAS there have been creative partnerships between City and School Board in thepast;

THEREFORE BE IT RESOLVED:

(i) That the Toronto District School Board establish a Toronto District SchoolBoard-Toronto City Council Liaison Committee whose mandate will be:

• to keep open communication between the two governance bodies;• to explore creative solutions to mutual concerns;• to focus particularly on articulating and solving the problems related to the

community use of schools in our city.



(ii) That the Chair of the Board approach Mayor Mel Lastman and members ofCouncil in order to form this committee.


Trustees Davis, Ferreira, Harrison, Laskin, Ling, Mankovsky, Pedro, Wynne, the Chair(Atkinson) and the Vice-Chair (Cansfield) were appointed to the Toronto District School Board-Toronto City Council Liaison Committee.

Trustee Laskin, seconded by Trustee Wynne, moved That the committees in sections (a) to(e) above, elect a chair at the first meeting.


327. Toronto Foundation for Student Success

The Board considered a report form the Director recommending the appointment of threemembers to serve as directors of the Toronto Foundation for Student Success.

Operating at “arm’s length” from the Board, the Toronto Foundation for Student Success is aregistered charity whose mandate is to help public school students identified as being at risk.Students under stress have difficulty learning—students under extreme stress cannot learn.Some of the Board’s students do not have enough to eat, are living in minimal shelter situations,and/or experience violence in their homes.

Together with community partners, the TFSS builds upon existing programs and developsunique ways to support students. The TFSS also raises funds and explores new ideas forcreative, non-traditional programs aimed at supporting the students’ ability to learn. The goal ofthe foundation is to support the TDSB in accomplishing its mission: “To enable all students toreach high levels of achievement and to acquire the knowledge, skills and values they need tobecome responsible members of a democratic society.”

Feeding Our Future is the foundation’s flagship project. Every day more than 49,000 studentsenjoy a healthy breakfast, lunch or snack at school. Through the efforts of the foundation, thecommunity and the Board, these programs have grown by more than 65 percent during the pasttwo years.

The trustees who served as directors of the TFSS during the last term were Trustees Cansfield(Vice-Chair), Mankovsky and Moll.

Trustee Cansfield, seconded by Trustee Rutledge, moved: That three (3) members beappointed as directors of the Toronto Foundation for Student Success.


The Chair called for nominations for members for the Toronto Foundation for Student Success.

Trustees Cansfield, Fletcher, Mankovsky and Rutledge were nominated.

The four trustees indicated their willingness to stand



The results of the vote are as follows:

For Trustee Cansfield: Trustees Atkinson, Basra, Cansfield, Carroll, Cary-Meagher, Codd, Ferreira, Fletcher, Gershon, Harrison, Hill, Laskin, Ling, Mankovsky,McNaughton, Payne, Pedro, Rutledge, Ward and Wynne (20).

For Trustee Fletcher: Trustees Atkinson, Basra, Cansfield, Cary-Meagher, Davis, Ferreira,Fletcher, Hill, Ling, Payne, Pedro, Ward and Wynne (13).

For Trustee Mankovsky: Trustees Atkinson, Basra, Carroll, Cary-Meagher, Codd, Davis, Ferreira, Fletcher, Gershon, Harrison, Hill, Laskin, Mankovsky, McNaughton, Payne, Pedro, Rutledge and Wynne (18).

For Trustee Rutledge: Trustees Cansfield, Carroll, Codd, Davis, Gershon, Harrison, Laskin, Ling, Mankovsky, McNaughton, Rutledge and Ward (12).

Trustee Moyer was absent from the vote.

The Chair declared trustees Cansfield, Fletcher and Mankovsky duly elected to serve asdirectors of the Toronto Foundation for Student Success, representing the Toronto DistrictSchool Board.

328. Ontario Public School Boards' Association

The Board considered a report from the Director presenting information about the Board’srepresentation on the Ontario Public School Boards’ Association and recommending theappointment of some representatives for the remainder of the current membership period.

Directors and Vice-president

The Toronto District School Board is entitled to appoint three (3) trustees to the Board ofdirectors of OPSBA and in recognition of the value of having large boards represented onOPSBA’s executive committee, the Toronto District School Board may appoint one of thesethree directors to serve as a vice-president and another to serve as the alternate vice-president.

At this time, it is necessary to appoint two (2) trustees to serve as directors of OPSBA for theremainder of the membership period ending June 30, 2000, and one of these two as thealternate vice-president. These director positions were previously held by Trustees Hall andKendall with Trustee Hall being the alternative vice-president. Trustee Gershon will continue asthe TDSB’s third director and OPSBA vice-president for the remainder of the membershipperiod.

Voting Delegate

The Toronto District School Board is entitled to appoint one (1) voting delegate and an alternateto attend OPSBA’s general meetings. A general meeting will be held on January 25-27, 2001,and the annual general meeting will be held in June. It is recommended that the voting delegatefor the January meeting be appointed at this time and the voting delegate for the June AGM beappointed in the spring of 2001.

The TDSB’s voting delegate at an OPSBA meeting carries a weighted vote that reflects the sizeof the Board’s student enrolment.



Information Session

The Education Improvement Commission is sponsoring and organizing information for newtrustees in partnership with OPSBA. The session for the GTA is scheduled for Tuesday,December 12, 2000, and will be held at the Toronto Marriott Airport Hotel on Dixon Road. Thepresentations will be given by Ministry of Education staff.

Trustee Hill, seconded by Trustee Gershon, moved:

(a) That the Board appoint two (2) directors to the Ontario Public School Boards’Association for the remainder of the membership period ending June 30, 2001;

(b) That the Board appoint one of these two new directors to serve as the alternatevice-president representative;

(c) That the Board appoint a voting delegate and an alternate to represent the Board atOPSBA’s general meeting scheduled for January 25-27, 2001.


Election of the Two Directors of the OPSBA

The Chair called for nominations for the two directors to the Ontario Public School Boards'Association.

Trustee Ward nominated Trustee HillTrustee Ferreira nominated Trustee LaskinTrustee Gershon nominated Trustee Codd

The three trustees indicated their willingness to stand.

For Trustee Codd: Trustees Cansfield, Codd, Ferreira, Gershon, Harrison, Laskin,Mankovsky, McNaughton, Pedro and Rutledge (10).

For Trustee Hill: Trustees Atkinson, Basra, Carroll, Cary-Meagher, Davis, Fletcher, Hill,Ling, Payne, Ward and Wynne (11).

For Trustee Laskin: Trustees Atkinson, Basra, Cansfield, Carroll, Cary-Meagher, Codd, Davis,Ferreira, Fletcher, Gershon, Harrison, Hill, Laskin, Ling, Mankovsky,McNaughton, Payne, Pedro, Rutledge, Ward and Wynne (21).

Trustee Moyer was absent from the vote.

The Chair declared Trustees Hill and Laskin duly elected as directors of the Ontario PublicSchool Boards' Association for the remainder of the membership period ending June 30, 2001.

Appointment of Alternate Vice-president Representative

Trustee Hill was appointed as alternate vice-president representative.

Appointment of Voting Delegate and Alternate at General Meeting

Trustee Ferreira was appointed as voting delegate and Trustee Wynne as alternate to representthe Board at OPSBA's general meeting scheduled for January 25-27, 2001.



329. Parent Community Network

The Board considered a report from the Director recommending the appointment of trusteeliaisons to the Board’s Parent-Community Network.

The Board’s Policy C.01: Parent, Community and Student Involvement established the Parent-Community Network made up of parents designated by each ward forum and other system-wideparent-community groups to provide an ongoing forum for parents and community membersacross the system to share information and to network on issues of concern.

During the previous term, two trustees fulfilled this role and two served as alternates.

Trustee Cary-Meagher, seconded by Trustee Wynne, moved:

(a) That the Board appoint two (2) trustees and two alternates to serve as liaisons tothe Parent-Community Network;

(b) That Trustees Cary-Meagher and Carroll be appointed as representatives andTrustees Wynne and Hill as alternates to serve as liaisons to the Parent-Community Network.


330. Equity Reference Group

Trustee Laskin, seconded by Trustee Ferreira, moved:

(a) That the Board appoint two (2) trustees and two alternates to the Equity ReferenceGroup;

(b) That Trustees Laskin and Basra be appointed as representatives and TrusteesFerreira and Hill as alternates to the Equity Reference Group.


331. Representative on the Toronto Public Library Board

The Board considered a report from the Director informing the members that a communicationfrom the Toronto Public Library Board, dated October 30, 2000, has been received asking thatthe Board appoint two community representatives to the Toronto Public Library Board.

At its meeting held on November 24, 1999, the Toronto District School Board approved theprocess described below for the appointment of representatives on the library board. Thisprocess was used for a subsequent appointment in January 2000.

Trustee Ferreira, seconded by Trustee Laskin, moved:

(a) That an announcement be prepared with a brief description of the mandate of theToronto Public Library Board, the role of the TDSB community representative, thecriteria required for selection, the estimated time commitment, and an invitation tointerested members of the TDSB community to apply by a specified deadline;



(b) That a self-nomination form be printed on the reverse side of the announcementrequesting a description of the applicant’s credentials and interest in serving on theTPLB;

(c) That the announcement and nomination form be sent to the chair of each schoolcouncil and community liaison group, and that it be published on the Board’s website;

(d) That completed nomination forms be returned to the office of the Secretariat of theBoard;

(e) That a selection committee comprised of four trustees, with the assistance of theStudent and Community Services office, review the nominations and recommendthe final selections to the Board no later than the February 2001 regular meeting;

(f) That Trustees Basra, Codd, Fletcher and Ward be appointed as members of theselection committee described in (e) above.


332. Resolution into Committee of the Whole (Private Session)

On a motion by Trustee Laskin, seconded by Trustee Codd, the Board resolved into Committeeof the Whole (Private Session) at 11:35 p.m., December 7, 2000 with Trustee Cansfield, Vice-Chair of the Board, presiding.

Before meeting in private, trustees raised questions concerning the staff who would be involvedin the management team presentation in private, and were advised that two secondary schoolprincipals were to be part of the presentation. Trustee Fletcher, seconded by Trustee Cary-Meagher moved: That the two secondary principals not be part of the management teampresentation for private session.

The motion was carried on a recorded vote as follows:

Yeas: Trustees Basra, Carroll, Cary-Meagher, Fletcher, Hill, Ling, Payne, Pedro, Ward andWynne (10)

Nays: Trustees Cansfield, Codd, Gershon, Harrison, Laskin, Mankovsky, McNaughton andRutledge (8)

Absent from the vote: Trustees Davis, Ferreira and Moyer (3)

As Chair, Trustee Atkinson did not vote (1)

Following consideration of the above, Trustee Cansfield, seconded by Trustee Wynne, moved:That the Board hear, as required, from school principals and OSSTF, District 12,concerning the withdrawal of selective services.

The motion was carried on a unanimous recorded vote. Trustees Davis, Ferreira and Moyerwere absent.



333. Reconvene

The Board reconvened at 2:05 a.m., Thursday, December 7, 2000, to consider Report No. 21 ofthe Committee of the Whole (Private Session).

334. Report No. 21, Committee of the Whole (Private Session), December 6, 2000 (seepage 850)

Trustee Laskin, seconded by Trustee Gershon, moved: That Report No. 21 of the Committeeof the Whole (Private Session), December 6, 2000, be adopted.


335. Adjournment

At 2:06 a.m., Thursday, December 7, 2000, Trustee Laskin, seconded by Trustee Gershon,moved: That the Board Meeting stand adjourned.


Marguerite Jackson Irene AtkinsonDirector of Education and Secretary Treasurer Chair of the Board

Confirmed by the Board of Education at the meetingheld on December 6, 2000.

__________________________________ Shelley Laskin, Chair of the Board

Minutes of the Toronto District School Board December 6, 2000Committee of the Whole (Private Session), Report No. 21


Report No. 21, Committee of the Whole(Private Session)

December 6, 2000

To the Chair and Members ofthe Toronto District School Board:

A meeting of the Committee of the Whole (Private Session) convened at 11:35 p.m. in theBoard Room at 155 College Street, Toronto, Ontario, with Donna Cansfield, Vice-Chair of theBoard, presiding.

The following members were present: Trustees Irene Atkinson, Sam Basra, Donna Cansfield,Shelley Carroll, Sheila Cary-Meagher, Judi Codd, Bruce Davis, Christine Ferreira, PaulaFletcher, Gerri Gershon, Scott Harrison, Elizabeth Hill, Shelley Laskin, Pauline Ling, SheineMankovsky, Ron McNaughton, Stephnie Payne, Nellie Pedro, Patrick Rutledge, Sheila Wardand Kathleen Wynne.

Regrets were received from: Trustee Elizebeth Moyer.


Trustees Atkinson and Payne declared possible conflicts of interest with regard to the matter ofnegotiations as contained in the private minutes of the Committee of the Whole as:

(a) Trustee Atkinson's daughter is a member of OSSTF;

(b) Trustee Payne's daughter is a TDSB support staff employee.

The trustees were not present during the discussion or voting on this matter.

337. Secondary Teaching Negotiations

The Committee of the Whole RECOMMENDS that recommendations concerning negotiationsas outlined in the private minutes of the Committee of the Whole be approved.

Respectfully submitted,

Donna CansfieldChair of the Committee

Adopted December 7, 2000

Minutes of the Toronto District School Board December 6, 2000Proposals re Committee Structure


Motion by Trustee Ward re Committee Structure

Motion presented to the Board on December 6, 2000 by Trustee Sheila Ward, seconded byTrustee Donna Cansfield (see Committee Structure, page 842).

Whereas it is a fundamental of good governance that the committee structure chosen by anyBoard should result in the most efficient use of staff in carrying out the Board's work; and

Whereas the TDSB strongly supports the involvement of school councils and members of thepublic in deciding education matters; and

Whereas good governance requires that policy setting and the determination of the strategicdirection of the Board be set publicly by elected TrusteesTherefore be it resolved:

Part A

1. That the following special committees be established at tonight’s meeting:a. Budgetb. Program and School Servicesc. Human Resources and Staff Developmentd. Business and Facilities

2. That there be 5 trustees on each committee, with the Chair and Vice Chair ex officio oneach;

3. That the chairs of these four committees be elected by the entire Board;

4. That all business of the Board come to the Board through the appropriate Standingcommittee;

5. That each committee meet once per month prior to the regular board meeting in accordancewith an approved meeting schedule;

6. That each committee report on all matters referred to itby the Boardby other standing committees or subcommitteesby trusteesby the chairby the directoror by members of the public through the chair or the chair of the committees;

7. That each committee will hear delegations, in accordance with the procedures for hearingdelegations established by the committee;

8. That these be standing committees of the Board replacing the Standing committee referredto in Section 11 of the Board’s bylaws;

9. That these special committees become standing committees on December 13 with theamendment of the bylaws.



Part B

1. That the Bylaws of the Toronto District School Board be amended to eliminate section1.3(iii) and that there be a new section 1.4 and that subsequent sections be appropriatelyrenumbered as required:

Section 1.4 is as follows1.4 There be the establishment of the following Standing Committees:

a. Budgetb. Program and School Servicesc. Human Resources and Staff Developmentd. Business and Facilities

2. That the Bylaws of the Toronto District School Board be amended by substitution of“Standing Committees” for “Standing Committee” in section 4.1 and all other relevantsections;

3. That 4.1 be further amended to read “At the Organizational Board meeting each year” besubstituted for “On or before November 30 in each year,”;

4. That the Bylaws of the Toronto District School Board be amended by replacing section 11with the following:

11. Standing Committee11.1 That each Standing Committee will be composed of 5 members appointed by

the Board, with the Chair and Vice Chair as ex officio members and will

(a) meet once a month prior to each regular Board in accordance with theschedule of meetings approved by the Board at it’s Organizational Meetingsee Bylaw 4. 1, page 2

(b) consider and submit to the Board recommendations on the matters asoutlined below:(i) Budget - any matter relating to the development and

implementation of the Board’s Budget(ii) Program and School Services - any matters relating to the

development and implementation of educational programs andservices for students

(iii) Human Resources and Staff Development - any matters relatingto the staff

(iv) Business and facilities - any matters relating to facilities, realproperty, and items of business

(c) Reports recommended on all matters referred to it by the Board or otherstanding committees or subcommittees, by trustees, by the Chair, theDirector, or members of the public through the Chair or the Chair of theCommittee

(d) Hear delegations, in accordance with the procedures for hearingdelegations established by the Committee.

11.2 That the Chairs of the Standing Committee and Steering Committee be electedby the Board at its Organizational Meeting;

That section 12. 1 of the Bylaws of the Toronto District School Board beamended by replacing “Chair’s Committee” with “Chairs’ Committee” and that



this Committee consist of the Chair, Vice Chair, and the Chairs of the StandingCommittees

a) Meet monthly or at the call of the Chair or at the request of a majority ofthe named members of the Committee;

b) To advise the Chair on planning and strategy.

Motion by Trustee Mankovsky re Establishment of Committees

(see page 842)

WHEREAS this is a new term for this Board of Trustees; and

WHEREAS this Board will want to ensure that its governing structure supportsthe achievement of its strategic agenda; and

WHEREAS there have been discussions with respect to governance issues,namely, committee structure, agenda management and staff reports;

THEREFORE, BE IT RESOLVED that a committee of the Board be struck toreview the issues related to governance and report to the Board no later than theFebruary Board meeting with a range of options for governance models andappropriate structures.



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Regular Meeting

December 13, 2000

A Regular Meeting of the Toronto District School Board convened at 6:45 p.m. on Wednesday,December 13, 2000, in the Board Room at 155 College Street, Toronto, Ontario, with IreneAtkinson, Chair of the Board, presiding.

The following members were present: Trustees Irene Atkinson, Sam Basra, Donna Cansfield,Shelley Carroll, Sheila Cary-Meagher, Judi Codd, Bruce Davis, Christine Ferreira, PaulaFletcher, Gerri Gershon, Scott Harrison, Elizabeth Hill, Shelley Laskin, Pauline Ling, SheineMankovsky, Ron McNaughton, Elizebeth Moyer, Nellie Pedro, Patrick Rutledge, Sheila Ward,Kathleen Wynne and Student Trustees Ryan Hicks and Dane Liu.

Regrets were received from Trustee Stephnie Payne.

336. Approval of Agenda and Identification of New Business

The addition of items of new business were requested as follows:

(a) Trustee Harrison requested an opportunity to present a motion re time schedule andorganization of board and committee agendas.

(b) Trustee Gershon requested an opportunity to discuss a request for proposal for strictdiscipline in schools and the Robbins report on sexual abuse.

(c) Trustee Hill requested an opportunity to request a report on the Director’s contract.

(d) Trustee Rutledge requested an opportunity to discuss a members code of conduct atmeetings and usage of the trustees’ lounge and the main committee room/

Reordering of the Agenda

With the agreement of the members, agenda items were reordered several times during themeeting as reflected in these minutes.

Trustee Codd, seconded by Trustee Fletcher, moved: That the agenda, as amended, beapproved.


337. TDSB School Principals

Trustee Fletcher rose on a point of personal privilege to address school principals and explain athe misunderstanding when the Board considered going into private session on December 6,2000.

Trustee Fletcher, seconded by Trustee Ling, moved: That Trustee Cansfield, Vice-Chair ofthe Board arrange a meeting of the Negotiations Steering Committee and the electedmembers of the Toronto School Administrators’ Association who have been meetingwith the superintendent of Human Resources as soon as possible.




Trustee Carroll, seconded by Trustee Laskin, moved: That the Chair of the Board arrange aninformal meeting with the executive of the Toronto School Administrators’ Association.


338. Confirmation of Minutes

Trustee Cary-Meagher, seconded by Trustee Ferreira, moved: That the minutes of theRegular Board Meeting held on November 22, 2000, be confirmed.


339. Declarations of Possible Conflicts of Interest

Trustees Atkinson declared a possible conflict of interest with regard to the matter ofnegotiations as contained in Report No. 22 of the Committee of the Whole (Private) as herdaughter is a member of OSSTF.

Trustee Davis declared a possible conflict of interest regarding the Hughes Lease Agreement ascontained in Report No. 22 of the Committee of the Whole (Private) as his employer does workfor the Toronto Catholic District School Board.

During both private and public consideration of the above matters, the members did not takepart in the discussion or vote on the matters for which they had declared a possible conflict ofinterest.

340. Delegations

The following oral delegations were heard in accordance with the Board’s procedure for hearingdelegations:

(a) Hughes Lease Agreement (see page 898)

• Paul Fuoco, Chair, St. Nicholas of Bari School Council• Suzanne Stanley• Program Director, Beatrice House

(b) Staff Response to the Riverdale C.I. Area Review Committee (see page 871)

• Wendy Wong, D.A. Morrison Junior High School School Council

(c) Motion by Former Trustee Gail Nyberg re Recommendations From the Riverdale AreaReview Committee(see page 881)

• Debbie Sneyd Callan, Chair, East York C.I. School Council

(d) Changes to School Attendance Areas Resulting From School Closures, Phase Two:Bruce Public School and Bathurst Heights Secondary School (see page 352)

• Patrick Hazlitt, Chair, Bruce School Council

(e) New Caretaking Staffing Model: Impact re Matrons (see page 889)

• Heather MacLeod, CUPE 4400



341. Recess

The Board meeting recessed for 25 minutes to hear presentations by the Earl Haig andRiverdale area review committees.

342. Good News: TDSB Staff and Students

Trustee Moyer, seconded by Trustee Codd, moved: That the congratulations of the Boardbe extended to:

(a) Mitch Chuvalo, teacher at Western Technical-Commercial School for winning thenational High School Coach of the Year award from the NFL/CFL Alliance.

(b) Nikita Ramdahani, student at Huron Street Public School who received the Anneand Ed Mirvish Achievement Award for Young Persons in recognition of her effortsto raise money and awareness for the homeless in Toronto.


343. Staff Response to the Report of the Earl Haig Secondary School Area ReviewCommittee

The Board considered a report of the officials providing comments on the report of the Earl HaigSecondary School Area Review Committee (ARC) and making recommendations regardingaccommodation issues at Earl Haig Secondary School.

On August 25, 1999, the Board referred the matter of the accommodation of students at EarlHaig Secondary School to the Director for a report back to Board including:

(a) an analysis concerning where students in the affected area may be accommodated;

(b) information provided to residential developers regarding access to specific schools;

(c) consideration of other approaches to managing overcrowding at Earl Haig.

In response to this direction, staff prepared a report for the consideration of the Board.

At its meeting of February 23, 2000, the Board considered the report “Accommodation Issues:Earl Haig Secondary School and Riverdale Collegiate Institute” and approved the following:

(a) That area review committees for both Earl Haig and Riverdale Collegiate Institute areasbe established as per Board policy;

(b) That program relocation be examined by Board staff in consultation with the schoolsinvolved and the affected parents and students;

(c) That a report on the outcome of the above reviews be forwarded to the Board in theNovember cycle of Board meetings.

As a result of the above decision, the Earl Haig ARC, was established in September 2000.



On November 16, 2000, the Earl Haig Secondary School ARC submitted its final report to theExecutive Officer of Facility Services.1 The mandate of the committee was to addressaccommodation issues at Earl Haig including the examination of program relocation and /orboundary change.

Context

The Earl Haig Secondary School Review Area comprises ten schools (three elementary schoolsand seven secondary schools) and is bounded roughly by Steeles Avenue East to the north,Victoria Park Avenue to the east, the West Don River to the west, and Lawrence Avenue to thesouth. The secondary schools in the Review Area are Earl Haig Secondary School, AY JacksonSecondary School, George S. Henry Academy, Georges Vanier Secondary School,Newtonbrook Secondary School, Northview Heights Secondary School, and York MillsCollegiate Institute. Three elementary schools also participated on the Area Review Committee.They are Bayview Middle School, Claude Watson School for the Arts (elementary) and CummerValley Middle School.

Enrolment and Capacity

The ARC was provided with September 21, 2000, data as this was the most current dataavailable at the time deliberations began. As of that date, the Earl Haig review area had a totalsecondary school enrolment of 10,823 FTE students (Full-time Equivalent), a capacity of 9,375pupil places, and a utilization rate of 115 percent.

As of September 21, 2000, there was a deficit of 727 pupil places in Earl Haig, and a deficit of1,448 secondary pupil places in the review area.

The updated September 30, 2000, secondary school enrolment for the Earl Haig review area is10,717 FTE students, a capacity of 9,375 pupil places, and a utilization rate of 114 percent.

As of September 30, 2000, there was a deficit of 729 pupil places in Earl Haig, and a deficit of1,342 secondary pupil places in the review area.

A summary of key data, as of September 21, 2000, is provided below.

EarlHaigSS

AYJacksonSS

GSHenryAcad

GeorgesVanierSS

Newton-brookSS

North-view HtsSS

YorkMillsCI

AREATOTAL

Program

Grades Served 9 - OAC 10 - OAC 9 -OAC 10 -OAC 9 -OAC 9 -OAC 10 -OAC

Enrolment

Sep 2000FTE

2,554 1,338 1,247 951 1,860 1,394 1,479 10,823

Sep 2005Proj FTE high

2,529 1,146 1,133 824 1,692 1,631 1,158 10,113 high

Sep 2005Proj FTE low

2,421 1,065 1,075 734 1,587 1,518 1,093 9,493 low

Facility Data

Capacity(Jun 2000)

1,827 1,092 840 1,584 1,302 1,686 1,044 9,375

GFA(sq.ft.)

267,475 163,817 151,223 255,333 196,228 256,872 174,452 1,465,400

1 This document will be maintained in the Office of the Secretariat for a limited time.



Site Size(acres)

8.80 15.30 14.30 15.00 13.70 22.20 16.80 106.10

Orig Date ofConstruction

1997 1967 1964 1965 1963 1955 1956

Portableson Site

0 7 5 0 10 0 15 37

Utilization

Sep 2000FTE / CAP

140% 123% 148% 60% 143% 83% 142% 115%

A summary of enrolment data, including 1999 optional attendance statistics (most recentavailable) is provided below.

Last Year'sEnrolment Current Enrolment

Optional AttendanceRegular Program

October 31, 1999 September 21, 2000 October 31, 1999

Full Time Full Time In-District Out-of-DistrictSchool Name

Headcount Equivalent Headcount Equivalent Students (%) Students (%)

Earl Haig SS 2,565 2,481 2,554 2,554 91% 9%

AY Jackson SS 1,282 1,277 1,338 1,338 83% 17%

George S. Henry Academy 1,277 1,256 1,247 1,247 84% 16%

Georges Vanier SS 982 982 951 951 58% 42%

Newtonbrook SS 1,834 1,822 1,860 1,860 72% 28%

Northview Heights SS 1,294 1,277 1,394 1,394 51% 49%

York Mills CI 1,505 1,490 1,484 1,479 68% 32%

Total 10,739 10,585 10,828 10,823

Program

Earl Haig, George S. Henry , Newtonbrook and Northview Heights offer Grades 9 to 12/OACprograms. A. Y. Jackson, Georges Vanier and York Mills offer Grades 10 to 12/OAC programs.Earl Haig has a Gifted program for one more year (it is being phased out at this school afterJune 2001). Earl Haig also has the Claude Watson Program (Arts). Both Newtonbrook andYork Mills offer French Immersion. In addition, Newtonbrook has an Extended French program.Georges Vanier and Northview Heights have Special Education programs. Northview Heightsalso offers CyberARTS and the academic program for gifted athletes.

Tenants

The only secondary school with tenants in this review area is Northview Heights. The NorthviewHeights Early Learning Center occupies three classrooms. TDSB maintenance staff (glaziersand sheet metal workers) occupies two shops. Computers in Education occupy six classrooms.The administration for Metro Vision occupies two large classrooms. Under the existingadministrative consolidation, it is anticipated that most of these classrooms will be returned toinstructional uses by September 2001.



Community Consultation

The Earl Haig Secondary School ARC was established in September 2000 (based on theBoard’s Pupil Accommodation Review Policy). The initial ARC membership consisted ofrepresentatives from seven secondary schools and one elementary school: Earl Haig, A. Y.Jackson, George S. Henry , Georges Vanier, Newtonbrook, Northview Heights, York Mills, andClaude Watson School for the Arts, plus two community members at large. The membershipwas expanded in early October 2000 to include representatives from the Earl Haig regularprogram feeder schools: Bayview Middle School and Cummer Valley Middle School. InNovember, the principal of Woodbine Junior High School was also invited to attend the ARC.

The ARC held seven meetings which were well attended by the public. A public meeting washeld on October 12, 2000, at Earl Haig to give the community an opportunity to provide input tothe ARC members. Approximately two hundred community residents attended the meeting.

The ARC was provided with relevant data by Facility Services staff during the consultationprocess to assist in understanding the issue of overcrowding at Earl Haig, and to facilitate thedevelopment of recommendations. The ARC decided that motions related to accommodationoptions would be established on a recorded vote and reflected in the committee report.Decisions that did not relate to accommodation options would require a two-thirds majority (66percent) to pass. Quorum requirements specified that all schools must be represented and thatgreater than 50 percent of the voting members must be present.

Early in the consultation process, Facility Services staff presented to the ARC for itsconsideration, a list of seven potential options to address the overcrowding at Earl Haig. Theoptions and a brief description of their possible impact are provided:

(a) Direct students from new residential development to schools outside of the area

Direct students from any new residential development that is not yet occupied to a designatedschool that has space available. Put warning clauses in purchase agreements notifyingpurchasers that students will be directed to schools outside of the area. Post signs on newdevelopment sites and/or in local schools notifying potential purchasers that students will bedirected to schools outside of the area.

(b) Establish a registration deadline

In-district students must apply for Grade 9 admittance by February 28 of each year. Noadmittance from in-district students will be accepted after this date. Waiting lists will beestablished for Grade 9 students (Wait List A) and Grade 10 to OAC students (Wait List B)(these students will be accommodated at a designated school).

(c) Enforce optional attendance Policy C.08: Optional Attendance

Rigorously request and review proof of residency within the attendance area. If students moveoutside the attendance area after being admitted to school, then students have to re-apply onoptional attendance (if the school is closed to optional attendance, they will have to leave theschool).

(d) Cap enrolment

Limit enrolment in each grade to a specified level. If in-district applicants exceed the number ofspaces available, then admittance is determined through a lottery. Waiting lists will be



established for students who are not successful in the lottery (these students will beaccommodated at a designated holding school).

(e) Relocate Arts program

Relocate the Claude Watson Program (Arts) to an appropriate site. The Arts program mayincrease in size depending on space availability at new site.

(f) Establish a satellite location in a currently operating school

Relocate a grade or program to a satellite location in a currently operating school that has spaceavailable.

(g) Change the regular program attendance area

Adjust the attendance area boundary to reduce the number of students who are in-district.Expand the attendance area of an adjacent school with space available.

These potential options to address the overcrowding at Earl Haig were presented to thecommunity at the October 12 public meeting. A comment sheet was distributed at the meetingto provide a vehicle for a community response to the potential options. Facility Services staffreceived approximately 170 completed comment sheets and letters from the process. Copies ofthe responses were distributed to all members of the ARC along with a summary that identifiedthe most and least desirable options. The respondents overwhelmingly selected “direct newdevelopment to schools outside of the local area” as the most desirable option, and “enforceoptional attendance policy” as the second most desirable option. The least desirable optionselected by respondents was “change the regular attendance area” and the second leastdesirable option was “cap enrolment.”

During this process, the members of the Earl Haig Secondary School ARC considered theseoptions and other ideas and strategies to address the overcrowding at Earl Haig.

During the consultation process, ARC members raised the following concerns as highlighted intheir final report:

• There is recognition that the accommodation situation at Earl Haig needs to be managedeffectively. However, the students, parents, staff and members of the school communitywant solutions that will not put the success and reputation of the school at risk. They are ofthe opinion that the synergy of the combined Regular and Arts programs, coupled with thestrong sense of community, are integral to the identity of the school and that a boundarychange and/or relocation of the Arts program would destroy the school community.

• There are a number of factors whose true impact on the school is unknown such as thetiming and magnitude of the student yield emanating from proposed residentialdevelopment, and the scale of the decrease in enrolment that will result from secondaryschool reform with respect to the movement from a five-year to a four-year secondaryprogram.

• The program rationalization process should be completed prior to changes to the Artsprogram being contemplated.

• The Arts program is an integral part of the school’s identity and success and providesopportunities for all students in the school, modern specialized facilities, and excellent publictransit access.



• Continuity for Claude Watson School for the Arts (elementary). Students in that programshould be considered in the same way as the student flow through for Bayview and CummerValley middle schools.

• The effectiveness of the proposed recommendations to manage the enrolment must be fullyassessed before consideration is given to program relocation.

• There is need for a long-term solution. Explosive residential growth is anticipated due to theexpansion of the subway line along Sheppard Avenue. As a result there will be an influx offamilies into the area that will require school accommodation. Long-range planning for thearea involving the provincial and municipal governments, educational authorities andrepresentation from business and the development industry is essential for the futuresuccess of the students in this community.

Area Review Committee Recommendations

At the November 15, 2000, meeting, the following motions were passed as the finalrecommendations of the Earl Haig Secondary School ARC:

1. Students who reside in areas of new multi-unit residential development of more thanfour units which are not occupied prior to November 22, 2000, will be assigned to ahome school other than Earl Haig SS and transportation for these students will beprovided in accordance with TDSB policy.

Note No boundary changes will be recommended in the November 22, 2000, report ofthe ARC as a solution to the overcrowding at Earl Haig SS other than those indicatedin 1 above.

2. By the end of this school year, students enrolled in the Earl Haig SS regular programwho do not reside in the school attendance area will be required to move to theirdesignated home school, based on their home address (parents or legal guardians).

Note 1 Although the school has been closed to optional attendance for some time, thisrecommendation is not intended to deny access to a student from the school who mayhave at an earlier date, applied and been admitted under a legacy policy.

Note 2 The ARC recognizes that school and facilities staff will require additionalclerical assistance in order to complete this process within the timeframerecommended.

3. In-district students will be required to apply for Grade 9 admission to Earl Haig SSby February 28.

Note This recommendation raises questions about normal registration proceduresfollowed by the middle schools in the area and about new residents who might moveinto the area after February 28th. Should this recommendation or some variation of itbe adopted, the committee feels that consultation among the feeder school principals,principals of schools impacted by the change, the school superintendent(s), the schooltrustee(s), and the Facilities staff and should be a part of the implementation process.

4. The option of placing a cap on the enrollment of the school and using a lotterysystem to determine admission will not be used.

5. The effectiveness of the proposed recommendations to manage enrolment at EarlHaig SS will be fully assessed before any consideration is given to programrelocation.



Staff Analysis

The mandate of the ARC was to represent their communities, review the data and recommendviable options to reduce the enrolment at Earl Haig including program relocation and/orboundary changes. In their efforts to meet the objectives of the Board and the community, theEarl Haig Secondary School ARC explored several options in detail.

Issues

Staff is aware that the enrolment of Earl Haig could be significantly reduced through theimplementation of a boundary change and/or the relocation of the Arts program. However, theimpact on the school community would be permanent and potentially devastating. There are anumber of unknowns at the present time which make the timing of decisions with suchsignificant long-term implications for a community problematic.

For example, the impact of the double cohort on secondary school enrolments could be verysignificant. However, at this time, there does not appear to be a sound province-widemethodology for projecting the scale of decrease in enrolment that will be the result ofsecondary school reform and the movement from a five-year secondary program to a four-yearprogram. For the purposes of analysis by the ARC, staff prepared two projections for eachsecondary school in the review area: a high projection and a low projection. The highprojections made the assumption that approximately 80 percent of seventeen-year-old studentswould return to secondary school for a fifth year (at eighteen years of age). In this scenario, aschool’s enrolment would not decrease significantly. The low projection made the assumptionthat less than 50 percent of seventeen-year-old students would return for a fifth year ofsecondary school. In this scenario, the enrolment of a school would decrease significantly(several hundred students in a large school with a high percentage of academic programs).

The timing and magnitude of the student yield emanating from proposed residentialdevelopment have not been firmly established, further complicating the development of accuratelong-range enrolment projections for Earl Haig.

Also of profound importance to the decision-making process in this situation is the programrationalization process which is currently underway. Decisions made with respect to three of thefour program areas under review: Junior High Schools, Specialized Programs, and OptionalFrench Programs could have an impact on the accommodation situation in this review area.

The proposed phasing out of junior high schools, through the relocation of Grade 9s from juniorhigh schools to secondary schools, will have an impact on enrolments at surrounding middleand secondary schools. The implementation process for junior high schools proposes thatthese relocations occur by September 2005. The junior high schools community consultationprocess is scheduled to occur between September 2001 and March 2002. Within the Earl Haigreview area, there are secondary schools that will be directly impacted by decisions maderegarding junior high schools. It may not be timely to adjust boundaries in this review area,given that availability of space may be affected by decisions regarding the organization anddelivery of the junior high school program.

With respect to specialized programs, four areas are to be addressed during 2001 withimplementation scheduled to occur in 2003. The first area of study with respect to specializedprograms is the definition, identification and co-ordination of all specialized schools andprograms. The second area of study is the location of schools to determine whether the existingspecialized programs are distributed equitably across the Board, and whether all students whowould benefit from these programs have access to them. A third area of review is funding for



specialized schools and programs to determine how sufficient funding can be made available toprovide accessible and viable specialized programs across the TDSB. The fourth area of studyis concerned with updating the admission procedures schools use for admitting students tospecialized programs. It may be premature, before 2003 when system-wide decisions havebeen made regarding the location and delivery of specialized programs, to propose therelocation of the Claude Watson Program (Arts) as a solution to the overcrowding at Earl Haig.

Optional French programs are currently offered at two secondary schools in this review area:Newtonbrook, which has a utilization rate of 143 percent, and York Mills which has a utilizationrate of 142 percent. In the Directional Statement for the Rationalization of Optional FrenchPrograms the need to “develop a process for establishing new Optional Program sites withappropriate flow through to senior and secondary schools” was noted. If the schools currentlyoffering the program in this review area change, or if the existing programs are expanded orreduced, it would have an impact on availability of space. This could impact decisions withrespect to resolving the overcrowding at Earl Haig and needs to be considered.

All of these issues were discussed during the ARC consultation process, and staff and the ARCmembers were mindful of them as they developed recommendations.

During the consultation process, staff carefully reviewed the presentations made by members ofthe ARC, and the correspondence received from the wider community. As a result, staff learneda lot about Earl Haig and its community.

It is very apparent that the synergy between the two programs at Earl Haig is greatly valued bythe students, staff and parents. The co-existence and interaction of both programs enhanceopportunities for all students. There is great appreciation for the excellent arts facilities that wereprovided at significant expense.

Early in the process it became obvious that a boundary change would be the least preferredmethod for dealing with overcrowding. Staff broke the Earl Haig attendance area into smallersections for analysis purposes. More than half of the regular program students in the Earl Haigattendance area live within the immediate vicinity of the school (between Yonge, Bayview, Finchand Sheppard). All of the distinct neighbourhoods within the Earl Haig attendance area viewthemselves as an integral part of the Earl Haig community. They have devoted countless hoursto building the school into the success that it is today, and see a boundary change as unfair anddestructive to the school community. There is obvious parental and neighbourhoodcommitment to the school.

Capping the regular program and implementing a lottery process to fill the predeterminednumber of available spaces was also regarded as disruptive and unfair to existing in-districtstudents.

After giving consideration to the unknowns, and to the comments and concerns of the ARC andthe wider community, staff developed a plan that proposes the implementation of a combinationof measures to reduce the enrolment of Earl Haig. The goal, as seen by staff, is to reduce theenrolment to the level for which the building was constructed, which is approximately 2,000 full-time equivalent students. The school was originally designed for 2,000 students under theprevious Metro Ceiling Cost Formula. This original capacity is complemented with theappropriate ancillary circulation, storage, parking and administrative facilities. Notwithstandingthe new Ministry Rated Capacity of 1,827, staff is of the opinion that 2,000 is an appropriatenumber of students, for this building. The measures that staff proposes to reduce the enrolmentat Earl Haig are as follows:



• Direct students from new residential development of more than four units to accommodationoutside of the area

• Establish a registration deadline• Enforce the optional attendance policy• Maintain the enrolment cap of 400 for the Arts program• Establish enrolment targets and a monitoring process• If enrolment targets are not achieved, relocate the Arts program

The above-mentioned proposed measures are explained below:

(a) Direct students from new residential development of more than four units outside of thearea

This proposes that new students from new residential development of more than four units beaccommodated in a designated school(s) other than Earl Haig.

There are approximately 3,250 new residential units currently under construction within the EarlHaig attendance area. These new units are projected to generate 400 secondary schoolstudents over the next two years. Within two to five years, there could be 340 additionalsecondary school students generated from the approximately 2,900 residential units that havereceived planning approval but are not yet under construction. In the implementation of thismeasure, boundaries will be drawn around new developments as they come on stream, andschool(s) will be designated for the students they generate. At the present time, secondaryschools in the review area with available surplus capacity are Georges Vanier (Grades 10-12OAC), which has a utilization rate of 60 percent, and Northview Heights (Grades 9-12 OAC),which has a utilization rate of 83 percent. The designated secondary school(s) for theseprojected new secondary school students could be Georges Vanier or Northview Heights.Georges Vanier does not offer a Grade 9 program. Woodbine Junior High School, which feedsinto Georges Vanier and has a utilization rate of 63 percent, could be the designated school forthose Grade 9 students that would attend to Georges Vanier for Grades 10 to 12 OAC. If spacebecomes available at a secondary school that is in closer proximity to a development than theseschools, students could be directed there. If secondary schools in the review area, such asGeorges Vanier or Northview Heights reach capacity before all the projected new students haveentered the system, another school(s), possibly outside of the review area, would be designatedto accommodate them.

New residential development is proposed in both the eastern and western sections of the EarlHaig attendance area. Depending on the designated schools, students may be able to walk toschool. If the distance from the new development to the designated school(s) exceeds thedistances in the Boards transportation policy, transportation would be provided. The distancesare as follows:

• Junior Kindergarten to Grade 5: 1.6 km or more*• Grades 6 to 8: 3.2 km or more*• Grade 9 to OAC: 4.8 km or more*+

*Distance to be measured from closest public thoroughfare of the residence of thestudent to nearest public access to the school building.+TTC tickets may be available depending on financial need.

Transportation would be provided according to the Board’s Policy E.01: Transportation ofStudents, effective September 2001, which states: “TTC tickets will be provided to eligiblestudents from Grade 6 through to Grade 8 on parental/guardian request. Grade 6 students may



be provided with bus transportation if the most direct TTC route requires more than one transfer.Students in Grades 9 to OAC may receive TTC tickets provided the distance and financialcriteria are met.”

The Board would inform prospective purchasers of its intent to accommodate secondary schoolstudents at a school other than Earl Haig, by including warning clauses in all offers of purchaseand sale of residential units, and erecting signs at major entrances to new residentialdevelopment sites. It is imperative that the Board proceeds with this action as quickly aspossible.

This would be consistent with the strategies proposed in the staff report, “Protocol reDevelopment Applications” that was received by the Board on September 21, 2000, as follows:

(i) The Board will continue to aggressively pursue its property development strategy tomaximize revenue generation for capital funding and entertain unique propertyproposals that will assist the Board in generating revenue for capital improvementsor developing cooperative accommodation projects.

(ii) In areas with little or no available pupil places, signs will be erected on proposedlarge scale development sites, with accompanying newspaper notices taken out,advising potential residents that student accommodation in certain areas will beprovided by utilizing all available pupil accommodation in certain areas and that themajority of new students will be bused to schools with available accommodationoutside the area (this could mean that students living within the same developmentmay be attending different schools).

(iii) The notices and signs will inform potential residents of the lack of provincial fundingfor new schools and additions.

(iv) Warning clauses will be inserted in agreements of purchase and sale to informprospective purchasers of the lack accommodation and alternative arrangements foraccommodation (to be determined at a later time with a view towards optimizingenrolment levels at certain schools).

(v) Prior to Board consideration of strategies (i) to (iv) above, the Mayor, Council andMinister of Education will be informed (possible Board-City Mutual Concernscommittee issues).

(vi) Subject to status quo financing and municipal support, new students fromredevelopment areas will be bused outside the area if area schools are at capacity.

(vii) The Board will continue to aggressively pursue the acquisition of school sites inareas of large scale redevelopment.

The students that will be impacted by this measure will largely be those who are not yetattending Earl Haig (those who will move into a new residential unit that is not yet constructedand/or occupied). Also impacted may be a few currently in-district Earl Haig students who couldpotentially move from their current address into a new residential unit that is not yet constructedand/or occupied.

The implementation of this measure will not immediately reduce the enrolment of Earl Haig, asthe students are not yet in attendance at the school. However, it will ensure that additionalstudents from the substantial proposed development are directed to school(s) other than Earl



Haig, and will thereby provide a measure of intake control. In addition, implementation of thismeasure will optimize enrolment at currently underutilized schools.

(b) Establish a registration deadline

This measure would require in-district students to apply for Grade 9 admittance by a specifieddate. It is proposed that this date be February 28, which follows the timeline for the traditionalflow-through process in place for Grade 8 students from the feeder schools, and also coincideswith the application deadline for the submission of optional attendance applications. Noregistration applications from in-district students for Grade 9 admittance would be accepted afterthat date. After February 28, Grade 9 students would be put on Wait List A and assigned to adesignated school. No registration applications from in-district students for Grades 10 to12/OAC would be accepted at any time. These students would be put on Wait List B andassigned to a designated school. Student vacancies that occur after the staffing level isestablished would be filled in order of application from Wait List A first and Wait List B second.

This measure permits only one entry point to Earl Haig and that is Grade 9 prior to the February28 deadline. Students impacted by the implementation of this measure will be those that areeither not yet attending the school or not yet living within the attendance area (they willpurchase an existing unit within the attendance area after the registration deadline). Toaccommodate people who purchase homes in the attendance area prior to February 28 but donot move in until after the registration deadline, it is proposed that new regular program Grade 9students be permitted to register at Earl Haig after February 28, provided they produce anotarized agreement of purchase and sale executed prior to February 28 in addition to the threerequisite pieces of identification;

It is anticipated that the implementation of this measure could substantially reduce theenrolment of the school. This year, approximately three hundred students applied for admissionto Earl Haig between March and September. Most of them came to the school to register inAugust.

This measure would require the development of detailed procedures for the registration processfor families who move into the area after February 28, including the assignment of a designatedschool and the placement and monitoring process for the wait lists. These procedures should bedeveloped as soon as possible through consultation with feeder and receiving school principals,school superintendent(s), school trustee(s), Facilities Services and Student and CommunityServices staff.

(c) Enforce the Optional Attendance Policy

Under this policy, Earl Haig has been declared closed to Optional Attendance and does notaccept students living outside their attendance area. No students should have been admittedunder optional attendance this year.

It is proposed that a thorough one-time forensic check of the entire school be conducted toconfirm student addresses, and identify those students who do not live in the attendance area.A crosscheck of postal codes and telephone numbers with street addresses may identifystudents with addresses outside of the attendance area. Facility Services staff will work withschool staff to conduct this address audit. It may be necessary on a short-term basis to fund thesalary of dedicated staff for this task. Once the students with addresses outside the attendancearea are identified, a decision can be made regarding their status at Earl Haig. An annualfollow-up process can then be developed and enforced for subsequent years to ensure that out-of-area students are not accepted into the school. For example, an annual check of Grade 8



feeder school students to identify those students who do not live in the area can be conductedbefore new Grade 9 students are admitted into the school. Enforcement of the optionalattendance policy requires rigorous review of proof of residency (three pieces of identificationrequired at registration, and an address must be entered into the Board’s student informationsystem).

Students attending the regular program at Earl Haig who move outside of the attendance areawould be required to leave the school. Arts program students who live outside the Earl Haigattendance area would not be permitted to transfer to the regular program if they leave the artsprogram. Arts program students who move outside of Toronto would be required to leave theprogram.

The enforcement of this measure and the implementation of a thorough one-time crosscheckmight reduce the enrolment of Earl Haig by one to two hundred students.

(d) Maintain the enrolment cap of 400 for the Arts program

The implementation of this measure would not reduce the enrolment at Earl Haig, but wouldprovide another mechanism to control the enrolment. As this cap is already in place, it wouldnot impact existing students currently enrolled in the program.

(e) Establish enrolment targets and a monitoring process

Staff believes that the implementation of the foregoing measures needs to be monitored andpropose some key dates at which time the enrolment can be reviewed:

• March 2002: enrolment should be at 2500 or less• March 2003: enrolment should be at 2400 or less• March 2004: enrolment should be at 2200 or less• March 2005: enrolment should be at 2100 or less

These dates have been selected for the following reasons:

(i) By March 2002, the enrolment should not have increased beyond its September2000 level of 2554. The last Gifted program students will have graduated from theschool (June 2001), which should reduce the enrolment by 40. Students notlegitimately entitled to be at the school will have been redirected to other schools bythat time. The February 28 registration deadline will have been in place for thesecond year. At that point, it should be possible to determine whether theimplementation of the proposed measures is providing any control to the enrolment.

(ii) By March 2003, there should be a better understanding of the number of studentswho will graduate as a result of reforms to secondary school education (doublecohort). This, combined with the other implemented measures, should havesignificantly reduced the enrolment further.

(iii) By March 2004, staff will be in a position to determine the impact of the doublecohort on the enrolment.

(iv) By March 2005, the registration deadline, the optional attendance will have been ineffect for three or more years, and the full impact of the double cohort will be seen.The enrolment should be considerably reduced by that time.



(f) If enrolment targets are not achieved, relocate Arts program

If by March 2003, the enrolment at Earl Haig does not show a decrease after these measuresare implemented, staff propose that a community consultation process be initiated in order torelocate the Arts program.

Conclusion

If these measures are successfully implemented, a reduced enrolment ought to be achieved atEarl Haig. Existing students and communities would not be significantly impacted, in thatexisting students living in existing residences within the attendance area would not have theirsecondary education experience disrupted. With the implementation of these measures thestudents that will be impacted will be largely those that are either not yet attending the school orare not yet living in the attendance area.

The reduction in enrolment should make sufficient space available possible for both the regularand arts programs to coexist at Earl Haig.

Directing new students from new residential development to underenrolled and underutilizedschools (such as Woodbine Junior High School, Georges Vanier and Northview Heights) wouldsignificantly increase their enrolments and utilization rates.

Members of the ARC, and the wider community expressed support for some of the measuresproposed, particularly directing new residential development outside of the area and enforcingthe optional attendance policy.

A monitoring process is essential given the nature of the proposed measures. If the proposedmeasures are not utilized and enforced, the enrolment at Earl Haig will not be sufficientlyreduced. If the projected reductions do not occur, it will be necessary to take more significantsteps to reduce the enrolment. At that time staff would propose the relocation of the Artsprogram.

Impacts

The implementation of the proposed measures will be somewhat disruptive to students, parents,school administrators and the local community. Board staff will work with the stakeholdersthrough the implementation process to develop detailed procedures to assist in theimplementation of the proposed measures. Some impacts and how they may be addressed bystaff are discussed below.

Possible Effects on the Community and Attendance

The first schools in the review area that are likely to be impacted by the implementation of theproposed measures are Earl Haig, Georges Vanier, and Northview Heights. The anticipatedimpact would be an increased enrolment at Georges Vanier and Northview Heights and adecreased enrolment at Earl Haig. The other secondary schools in the review area would beimpacted to a lesser degree by the enforcement of the optional attendance policy. In addition,Woodbine Junior High School would be impacted. The Grade 9 enrolment and utilization rate atWoodbine Junior High School would increase as a result of the direction of new students fromdevelopment and students who miss the February 28 registration deadline for Earl Haig.



Financial Implications

The distance from some of the new residential buildings to schools with available space mayexceed the Board-approved walking distance for secondary school students. As a result, theBoard would incur additional transportation costs for students who live outside the walkingdistances prescribed in the Board’s transportation policy.

There may be some program (start up) and capital (renovation and retrofit) costs toaccommodate additional students and programs at receiving schools.

If the enrolment targets are not achieved and it becomes necessary to relocate the ClaudeWatson Program (Arts), there would be costs associated with retrofitting space in the newlocation for the Arts program. These costs would depend on the condition of the buildingselected for the relocation, and the size of program. A very preliminary guesstimate would be inthe range of $1 to $2 million.

The mandate of the Earl Haig Secondary School ARC was to find solutions to the overcrowdingat Earl Haig. However, it is apparent from this review, that overcrowding exists at four othersecondary schools in this review area: A Y Jackson, George S. Henry , Newtonbrook, and YorkMills. Facility Services, in consultation with the Superintendent, Program Coordination, willprepare for the consideration of the Board, a report that will provide options to address theovercrowding at these four secondary schools.

Trustee Codd, seconded by Trustee Cary-Meagher, moved:

(a) That secondary school students (Grades 9-OAC) from new residential developmentof more than four units be designated to a home school(s) other than Earl HaigSecondary School;

(b) That the designated home school(s) be an operating secondary school(s) withavailable space;

(c) That transportation be provided according to the Board’s Policy E.01:Transportation of Students, effective September 2001;

(d) That prospective purchasers of new residential units be notified of the Board’sintention to accommodate secondary school students at a school other than EarlHaig Secondary School, by the inclusion of warning clauses in all offers ofpurchase and sale of new residential units, and the posting of signs wherepossible, at the major entrances to new residential development sites;

(e) That a February 28 registration deadline for admission to regular program Grade 9be implemented and enforced at Earl Haig Secondary School;

(f) That in-district, regular program Grade 9 students registering after February 28 beplaced on Wait List A and assigned to a designated home school other than EarlHaig Secondary School;

(g) That in-district, regular program Grades 10-OAC students be placed on Wait List Band be assigned to a designated home school other than Earl Haig SecondarySchool;

(h) That priority access for available regular program spaces be given to in-districtstudents on Wait List A first and Wait List B second;



(i) That in-district, regular program Grade 9 students be permitted to register at EarlHaig Secondary School after the registration deadline, provided they produce anotarized agreement of purchase and sale executed prior to February 28 in additionto the three requisite pieces of identification;

(j) That Earl Haig Secondary School remain closed to optional attendance for allgrades, as described by Board Policy C.08: Optional Attendance;

(k) That Facilities Services staff work with Earl Haig Secondary School to conduct anaddress audit and develop a process for follow-up address checks;

(l) That short-term funding be approved, if necessary, for staff to conduct the addressaudit;

(m) That the cap of 400 students be retained for the Claude Watson Program (arts) atEarl Haig Secondary School;

(n) That enrolment targets and monitoring dates be established as follows:

(iii) March 2002, enrolment at 2500 or less;

(iv) March 2003, enrolment at 2400 or less;

(o) That if the enrolment of Earl Haig Secondary School does not show a decrease to2,400 students by March 2003, a school program relocation committee beestablished in May 2003 for the purpose of relocating the Claude Watson program(arts) currently accommodated at Earl Haig Secondary School;

(p) That Facility Services staff give consideration to the pending overcrowding in theEarl Haig-Newtonbrook-Avondale Family of Schools and along the Yonge-Sheppardcorridor as it pertains to elementary and middle-school pupils.

Note: Trustee Codd added Recommendation (p) in addition to the recommendations containedin the report of the officials.

Trustee Cary-Meagher, seconded by Trustee Wynne, moved, in amendment: That thefollowing recommendation be added: “That the costs resulting from implementation ofRecommendations (a) to (p) be reported to the proposed Budget Committee1.”

The amendment was carried.

The main motion, as amended, was carried.

344. Staff Response to the Report of the Riverdale Collegiate Institute Area ReviewCommittee

The Board considered a report of the officials providing comments on the report of the RiverdaleArea Review Committee and making recommendations to the Board regarding a final resolutionto the Riverdale area review process.

At its meeting of December 15, 1999, the Board considered a Notice of Motion re: AttendanceBoundaries for Riverdale Collegiate Institute and approved the following:

1 A committee structure is approved later in this meeting, see page 882.



Whereas, there is serious overenrolment at Riverdale CI, therefore, be it resolved:

That the attendance boundaries of the school be reduced so as to reduce future enrolmentsto a level that can be accommodated at Riverdale CI;

That the Director of Education consult with representatives of the school community,school superintendent, school principal and local trustees(s) in arriving at the revisedschool attendance boundaries for phase-in beginning at the September 2000 intake, ifpossible.

In response to this direction, staff prepared a report entitled “Accommodation Issues: Earl HaigSecondary School and Riverdale Collegiate Institute” for the consideration of the Board at itsmeeting of February 23, 2000, when the Board approved the following:

That area review committees for both Earl Haig Secondary School and RiverdaleCollegiate Institute areas be established as per Board policy;

That program relocation be examined by Board staff in consultation with the schoolsinvolved and the affected parents and students;

That a report on the outcome of the above reviews be forwarded to the Board in theNovember cycle of Board meetings.

As a result of the above motions, the Riverdale CI ARC was established in September 2000.On November 16, 2000, the Riverdale CI ARC submitted its final report to the Executive Officerof Facility Services.1 The mandate of the committee was to address accommodation issues inthe review area by means of boundary change and/or program relocation.

Context

The Riverdale CI review area, comprised of the eight secondary schools listed below, isbounded by the Don River to the west and north, Victoria Park Avenue to the east, and LakeOntario to the south.

Riverdale Collegiate Institute Malvern Collegiate Institute

Danforth Collegiate & Technical Institute Monarch Park Collegiate Institute

East York Collegiate Institute Rosedale Heights Secondary School

Eastdale Collegiate Institute Eastern High School of Commerce (includingSubway Academy I)

Enrolment and Capacity

Schools in this area have a total enrolment of 8,685 students (September 30, 2000, Full-timeEquivalent). All eight school facilities have a capacity of 9,453 pupil places with an overallutilization rate of 92%. While three schools, Riverdale, East York, and Malvern, each have autilization rate above 115%, three other schools, Danforth, Eastdale, and Rosedale Heights,have utilization rates below 75%. Overall, there is a surplus of 768 pupil places in the Riverdalereview area.




A summary of key data is provided below.

River-daleCI

Dan-forthC & TI

EastYorkCI

East-dale CI

East-ernHS ofComm /Sub-wayAcd I

MalvernCI

Mon-archPark CI

Rose-dale HtsSS

AREATOTAL

Program

Grades Served 9-OAC 9-OAC 9-OAC 9-OAC 9-OAC 9-OAC 9-OAC 9-OAC

Enrolment

Sept 30/00 HC 1,302 1,171 2,009 259 1,062 1,182 1,220 553 8,785

Sept 30/00 FTE 1,283 1,154 2,009 255 1,052 1,162 1,217 553 8,685

Sept 2005 Proj HCLow / High

1,200 /1,232

1,172 /1,238

2,017 /2.111

173 /192 530 / 634 1,246 /

1,289 869 / 983 589 / 615 7,796 / 8.294

Sept 2005 Proj FTELow / High

1,183 /1,214

1,155 /1,220

2,017 /2,111

170 /189 525 / 628 1,225 /

1,267 867 / 981 573 / 598 7,715 / 8,208

Facility Data

Capacity 2000 1,101 2,193 1,500 375 1,146 840 1,344 954 9,453

GFA (sq.ft.) 252,073 391,059 196,611 59,208 197,298 154,259 231,202 175,137 1,656,847

Site Size (acres) 5.20 8.90 12.90 1.20 5.00 4.00 9.20 12.20 52.20

Orig Date of Constr 1995 1922 1927 1962 1924 1900 1963 1963

Portables on Site 0 0 8 0 0 1 0 0 9

Utilization Rate

Sept 30/00 / CAP 117% 53% 134% 68% 92% 138% 91% 58% 92%

Community Consultation

The Riverdale CI ARC was established (and organized based on the Board’s PupilAccommodation Review Policy) in September 2000. The ARC membership consisted of parentand student representatives from the eight participating schools (see page 872) plus onecommunity member-at-large. Malvern and Riverdale each had an additional student and parentrepresentative for their French programs. The ARC held six meetings.

A public meeting was held on November 14, 2000, at Danforth to allow the community anopportunity to provide input to the ARC membership. Approximately 35 residents attended themeeting. There was an opportunity for considerable dialogue during the meeting betweenmembers of the community and the committee during a question-and-answer period. Therewas also an opportunity for residents of the community to provide written comments withrespect to their views. Seven comment sheets were submitted after the meeting.

Planning staff provided relevant data during the consultation process to assist in understandingthe issue of overenrolment and surplus capacity in the schools in the review area with respect tothe Ministry funding formula, and to facilitate the development of its recommendations. TheARC decided that all recommendations to the Board would require an enriched majority (two-thirds or a minimum of 15 votes) to pass. Quorum requirements specified that 20 votingmembers be present.



During this process, the members of the Riverdale ARC considered several options to addressthe overenrolment at Riverdale, East York, and Malvern, plus the underutilization at Danforth,Rosedale Heights, and Eastdale. Options discussed included changes to existing collegiateattendance area boundaries and creation of attendance area boundaries for schools currentlywithout same, relocation of Extended French and Immersion programs, enhancement ofprograms at underutilized schools, and altering current student and parent perceptions ofspecific schools.

During their review of these options, the ARC raised the following issues as highlighted in theirfinal report:

(a) Boundary changes should be done city wide and not on an ad hoc basis.

(b) The impact of secondary school program reforms on enrolment projections is not clear,and changes to either programs or boundaries are premature.

(c) There exists an inequitable treatment to secondary school administrations in theopportunities to “advertise” to Grade 8 students and parents for admission to Grade 9.

(d) Changes to the locations of existing French Extended and Immersion programs arepremature with respect to the work being done by the Program Rationalization Committee.

(e) There are insufficient resources made available to underutilized schools to enhanceexisting programs or to attract new innovative programs and corporate partnerships.

Area Review Committee Recommendations

At the November 15, 2000, meeting, the following motions were determined to be therecommendations of the Riverdale Area Review Committee:

Whereas there is a serious overenrolment at Riverdale C.I., the committee makes thefollowing recommendations:

(a) At the present time, boundary changes are not recommended. It is evident to thecommittee that boundary changes for one school would have a significant impacton many surrounding schools. It was felt that this was a much larger issue whichmust be undertaken by Facilities Services for the entire TDSB.

(b) It is recommended that annual enrolment targets be established for theoverenrolled schools represented on the ARC, namely:

Riverdale Collegiate InstituteMalvern Collegiate InstituteEast York Collegiate Institute

The administrative staffs at each school are best able to determine the number ofstudents that each school can accommodate, so they are in the best position toestablish the enrolment targets. The school capacity rating formula used by theMinistry does not always reflect a realistic capacity for individual schools. Theprincipals of the three crowded schools in this community believe that theirschools may comfortably accommodate more students than the Ministry-ratedcapacity.

These enrolment targets would be intended to reduce the present overcrowding atthese schools through a controlled downsizing of the numbers of students. It is



important to have strictly enforced restrictions on the registration of new studentsat each school to reach the enrolment targets.

Note: All schools would make provision to serve local students who require ESLinstruction and Special Education assistance.

(c) Program relocation is not recommended at this time. In light of the fact that theProgram Rationalization Committee made a report to Board on October 25, 2000,regarding Optional French Programs, and that an implementation committee willbe formed to determine future sites to host Immersion/Extended programs, it is feltthat this issue will be dealt with by the TDSB.

(d) The TDSB must provide significant support (i.e. money, time, staff) to Danforth,Eastern, Monarch Park, Eastdale, and Rosedale Heights in order to promote toelementary students and their parents, the excellent academic programs as well asthe specialized, innovative programs that already exist in all of these schools. Thismust begin in the Grade 6 year, rather than the fall of the Grade 8 year, in order tomake these schools and their programs more desirable to their community.

(e) The TDSB must provide resources to allow the establishment and/or continuationof innovative, specialized, new programs in underenrolled schools, which are closein proximity to overenrolled schools.

It is the belief of the members of the area review committee that these strategies could be usedby the TDSB in all overenrolled schools. In light of the fact that the impact of the potential“double cohort” of graduating students in 2003 on future total enrolment is unknown at this time,it was felt that a managed, yearly decrease of enrolment was a better strategy than the verydivisive and politically-challenging strategies of boundary changes and program relocations.

Program

All schools offer traditional Grades 9-OAC programs and all schools have programs for studentswith special learning needs.

In addition, the following optional programs are offered:

• Riverdale, Extended French, Native Language• Malvern, Extended and Immersion French• Rosedale Heights, Arts Program• Subway Academy I, Alternative Program

Staff Analysis

The Riverdale ARC members formed an effective team. They successfully worked together todevelop alternative student admission procedures that could reduce overenrolment at Riverdaleand the other overenrolled schools in the ARC. These procedures would also help to increaseenrolment at the underutilized schools in the review area.

Relocation of Programs

The ARC does not support the relocation of the Extended French program at Riverdale, or theExtended French and Immersion programs at Malvern.



Staff concurs with the ARC that the relocation of programs is premature since the Board hasrecently appointed a Superintendent of Program Co-ordination, and the Committee for ProgramRationalization will be considering program moves in the months to come. A relatively smallExtended French program of approximately 85 students exists at Riverdale. Staff agrees thatrelocation of this program will not remove a sufficient amount of students to entirely alleviate theoverenrolment problem. At Malvern, there is a much larger Extended French and Immersionprogram of 318 students. Removal of an individual program, or both, could threaten the viabilityof the remaining program at Malvern C.I. and the delivery of French programs in the feederschools.

Danforth Commercial and Technical Institute has over 500 Special Education (integrated andcongregated) students, accounting for 40% of its school population. Such a large concentrationof Special Education students is perceived by the community as a deterrent to attractingacademic students on optional attendance. Staff believes that a review of the placement of somany Special Education programs at Danforth could result in the rebalancing of the distributionof such programs throughout the eastern portion of the South Education Office area which couldlead to an improved delivery.

Effect of Secondary School Reforms on Enrolment

Secondary School Reform will result in the reduction of the current five-year secondary schoolprogram to a four-year program effective 2003. The result is a double cohort graduating in2003, and will likely result in a reduced TDSB-wide secondary enrolment in 2003 and beyond.The anticipated reduction is still unclear due to several unknown factors. As a result, staff isreviewing several scenarios.

Staff has prepared a range of projections for the review area schools in consideration of thepotential effects of the new curriculum and the reduction in program from five years to four. Inthe case of the overenrolled schools in the review area, the September 2005 low and highprojected enrolments still exceed each school’s Ministry-rated capacity indicating thatoverenrolment will still exist in 2005. It does not appear that this change will completelyalleviate the overcrowding in Riverdale, Malvern and East York collegiates.

The table below provides a comparison of existing utilization rates with a projected utilizationrate for September 2005, post-Secondary School Reform.

MinistryCapacity Current Enrolment Projected Enrolment

June 2000 September 30, 2000 September 30, 2005School Name

FTE FTE U.R.* FTE (low) U.R. FTE (high) U.R.

Riverdale CI 1,101 1,283 117% 1,183 107% 1,214 110%

Danforth C & TI 2,193 1,154 53% 1,155 52% 1,220 56%

East York CI 1,500 2,009 134% 2,017 134% 2,111 141%

Eastdale CI 375 255 68% 170 --- 189 ---

Eastern HS of Commerce 1,146 948 --- 475 --- 563 ---Subway Academy I 0 104 --- 50 --- 65 ---

Total: Eastern/Subway 1,146 1,052 92% 525 46% 628 55%

Malvern CI 840 1,162 138% 1,225 145% 1,267 151%

Monarch Park CI 1,344 1,217 91% 867 66% 981 73%

Rosedale Heights CI 954 553 58% 573 60% 598 63%

Total 9,453 8,685 92% 7,715 82% 8,208 87%

* Utilization Rate



Funding

By August 31, 2003, the TDSB must adjust to the new funding level set by the Province.Mitigation funds, provided by the Province, have been assisting the Board to manage thedownsizing while seeking savings from the amalgamation of the seven former public boards intothe Toronto District School Board. The TDSB has worked diligently to effect all possible savingsto date. Currently the Board’s cost per square foot has been reduced incrementally, but is notyet at the $5.20 per square foot mandated by the Province. However, further reductions aredependent on decreases in the number of facilities and major changes in service delivery to theschools.

Boundary optimization (the changing of boundaries to reduce enrolments at overcrowdedschools and increase enrolments at underutilized schools) will increase the Board’s top-up grantfrom the Province (up to 20% additional funds provided for schools that are under capacity).However, it will not be possible to take full advantage of top-up funding without disruptions tothe lives of thousands of students and families across the system. Boundary optimization alonewill not address the funding shortfall, but it is one of the many strategies that the Board mustuse to address the funding shortfall.

Establishing Enrolment Targets and Revising Student Admission Procedures at Riverdale CI,East York CI, and Malvern CI

The ARC believes that the administrative staff at each school is in the best position to controlhow to reduce each school’s enrolment. Staff believes that optimal capacity targets for thethree overenrolled schools need to be established by Facility Services in consultation with theschool superintendents and each school’s administration. Staff recognizes the ability ofcomposite secondary schools to operate at, or slightly above, their Ministry-rated schoolcapacity in order to maintain program viability. However, Facility Services staff has aresponsibility to ensure that the TDSB, as a whole, minimizes all surplus student places so thatall student accommodation funding opportunities are maximized. The overenrolled schoolsagree with staff that the optimal enrolment for Riverdale be 1,100, students and East York be1,650 students. However, staff’s optimal capacity for Malvern is 925, not 1,000 asrecommended by the ARC. This is based on a review whereby staff has established an optimalutilization rate for composite secondary schools of up to 110 percent of capacity that will notrequire the use of portables.

Each of the overenrolled schools acknowledges the importance of reducing enrolments.Riverdale, East York, and Malvern consider a student registration deadline as the preferred wayto downsize.

The ARC’s proposed procedure to achieve the targets of reduced enrolments includes closingthe schools to optional attendance in accordance with Board policy. Also, all new Grade 9registrants (and new Grade 10 registrants originating at D. A. Morrison Junior High School, andWestwood Junior High School) must apply to the crowded schools by a fixed date in order to begranted admission. New students applying after the fixed date will be directed to otherdesignated schools.

Each of the three overenrolled schools proposes to deal differently with in-district students whorequest a transfer into these schools in higher grades. Riverdale will redirect Grades 10 to OACin-district student transfers to another school within its attendance area. Malvern will acceptGrades 10 to OAC in-district student transfers contingent upon available student space andpriority. East York will accept in- and out-of-district students contingent upon available space.



For equitable treatment of all TDSB students, and to allow for administrative efficiencies, staffrecommends that the registration deadline dates as proposed by the ARC schools be February28 for all schools in the review area. This conforms to the date used by the Board’s Policy C.08:Optional Attendance and follows the timeline for the traditional flow-through process in place forGrade 8 or Grade 9 from feeder schools. If the Board approves the registration deadlineproposals, then the late-registering students at Riverdale will be to Danforth, Eastern HS orEastdale. Students that fail to satisfy the registration deadline requirements at East York will bedirected to Danforth. Students that fail to meet the registration deadline requirements atMalvern will be directed to Monarch Park.

Although an effective tool in reducing enrolment at Riverdale in its inaugural year, staff havereservations about the use of only the registration deadline to achieve the enrolment targets.Staff recommends that a contingency plan be established in the event that enrolment targetsare not achieved.

As previously described above, and currently in practice at Riverdale, the registration deadlinedoes not guarantee a limit to the number of in-district Grade 9 registrants to the school. It istherefore possible that none of the schools would achieve their enrolment targets because alleligible students apply by the deadline.

No registration applications from in-district students for Grade 9 admittance would be acceptedafter that date. After February 28, Grade 9 students would be put on Wait List A (includesGrade 10 for East York) and assigned to a designated school. No registration applications fromin-district students for Grades 10-OAC would be accepted at any time. These students wouldbe put on Wait List B and assigned to a designated school. Student vacancies that occur afterthe staffing level is established would be filled in order of application from Wait List A first, andWait List B second. To accommodate residents who purchase homes in the attendance areaprior to February 28 but do not move in until after the registration deadline, it is proposed thatnew regular program Grade 9 students be permitted to register at the schools after February 28,provided they produce a notarized agreement of purchase and sale executed prior to February28 in addition to the three requisite pieces of identification.

Further, to complement the controlled enrolment reductions at these schools, and to ensureequitable admission of all students enrolled in all programs across the TDSB, staff recommendsthat admission to these schools for Optional French programs, where applicable, be subject tothe procedures as described in the optional attendance policy.

Discrete Secondary School Attendance Areas

Riverdale is currently overenrolled by 182 students. The eight portables at East York and oneportable at Malvern illustrate the extent of overenrolment at these schools. In contrast, thereare 1,039 surplus student places at Danforth.

Staff respects the hard work of the committee and its recommendations not to relocate anyprograms or change the existing collegiate attendance area boundaries at this time. However,staff will have to determine accommodation options in the review area by 2003, in order toeliminate the eight portables located at East York and the one portable located at Malvern. Itshould be noted that the approximately 800 portables in the TDSB inventory of temporaryaccommodation are also deemed surplus in addition to the two million square feet of permanentspace. As a result, these units are not funded for heat, light, maintenance and custodialservices. Thus, the Board must reduce its overall portable inventory significantly by 2003.

Although staff is not proposing an immediate change in boundaries for any of the schools in thisARC, it will be necessary to develop discrete secondary attendance areas in the future in order



to optimize enrolment and accommodation in these schools. A boundary committee should beestablished in the spring of 2002 to develop an attendance boundary for Danforth and otherschools east of the Don River. This would improve the utilization rate of Danforth and directstudents away from East York and Riverdale and further reduce the crowding in the reviewarea.

Five of the six predecessor operating boards in the City had discrete attendance areas wherebyeach student residing within a designated catchment area had the right to attend the designatedschool. This policy provided a board more latitude in controlling accommodation issues.

Historically, in the former Toronto Board of Education, secondary school catchment areas werebased on program. This policy was complimented by the fact that secondary schools wereprogram-specific, e.g., collegiate, technical, commercial, etc. As a result, a student could havethe right to attend three or four secondary schools. Over the last few years, however, and priorto amalgamation, all secondary schools in the former Toronto Board have been offeringcomposite programs. Thus, the development of discrete attendance areas has becomenecessary in order to provide consistency across the district, as well as to better managestudent accommodation to maximize efficiencies in the funding formula.

Based on the foregoing, staff is proposing that contiguous attendance boundaries beestablished in the secondary panel for the former Toronto Board of Education commencing in2002 with the eastern portion (east of the Don River).

Conclusion

Following an examination of the recommendations made by the ARC, staff believes thatoverenrolment at Riverdale and other ARC schools can be reduced to a certain extent withoutprogram relocation. Staff concludes that overenrolment at Riverdale and other ARC schools,plus the underutilization of other ARC schools, can be addressed initially through a combinationof eliminating optional attendance transfers and initiating registration deadline admissionprocedures. These measures, however, will not likely provide a long-term solution for the area.

It is proposed that the following measures be implemented for the 2001-02 school year:

(a) East York, Malvern and Riverdale should be closed to optional attendance.

(b) The current registration deadline admission practice at Riverdale should be expanded toinclude East York and Malvern.

(c) Facility Services, in consultation with the schools, should establish September 2001, 2002and 2003 enrolment targets for East York, Malvern and Riverdale.

(d) With respect to accessibility, staff should review the placement of so many SpecialEducation programs at Danforth that could result in the rebalancing of the distribution ofsuch programs throughout the eastern portion of the South Education Office, possiblyleading to an improved delivery.

(e) All portables in the review area be removed by September 2003.



Impacts

The implementation of this pupil accommodation model may be disruptive to some students andparents. Staff will continue to work with the stakeholders through the implementation process toaccommodate the program needs of students. Some impacts and how they could be addressedby staff are discussed below.

Possible Effects on the Community and Attendance Areas

The anticipated impact of the proposed changes would be reduced enrolments at Riverdale,East York, and Malvern. These changes should also help to increase the enrolments ofDanforth, Eastdale, Eastern HS and Rosedale.

Based on the examination of Special Education programs at Danforth by Student andCommunity Services and the Superintendent of Program Co-ordination, there is possibility of anincrease of Special Education programs at all ARC schools as local students receive service intheir home communities.

The Board will not incur any additional student transportation costs as a result of implementingany of the recommendations described in this report. All attendance areas of the overenrolledschools are within the walking distances of their respective assigned schools as prescribed bythe Board’s transportation policy.

Trustee Fletcher, seconded by Trustee Ward, moved:

(a) That Riverdale Collegiate Institute, Malvern Collegiate Institute, and East YorkCollegiate Institute be closed to optional attendance for all grades, as described byBoard Policy C.08: Optional Attendance, effective immediately;

(b) That the current registration deadline of February 28 for admission to regularprogram Grade 9 at Riverdale Collegiate Institute be extended to a time such thatschool enrolment (full-time equivalent) is at or below its optimal rated capacity of1,100 students;

(c) That those in-district students who apply for regular program Grade 9 or regularprogram Grades 10 to OAC admission at Riverdale Collegiate Institute afterFebruary 28 be placed on Waiting List A and Waiting List B respectively and bedirected for admission at Danforth Collegiate & Technical Institute, EastdaleCollegiate Institute, or Eastern High School of Commerce;

(d) That in-district, regular program Grade 9 students be permitted to register atRiverdale, Malvern and East York Collegiate Institutes after the registrationdeadline, provided they produce a notarized agreement of purchase and saleexecuted prior to February 28 in addition to the three requisite pieces ofidentification;

(e) That, effective January 2001, a registration deadline of February 28 for admission toregular program Grade 9 to Grade 10 and regular program Grade 11 to OAC at EastYork Collegiate Institute be implemented and remain in effect until such time thatschool enrolment (full-time equivalent) is at or below the proposed optimal ratedcapacity of 1,650 students;

(f) That those in-district students applying for regular program Grade 9 to 10 or regularprogram Grades 11 to OAC admission at East York Collegiate Institute after



February 28 be placed on Waiting List A and Waiting List B respectively and bedirected for admission at Danforth Collegiate & Technical Institute;

(g) That, effective January 2001, a registration deadline of February 28 for admission toregular program Grade 9 and regular program Grades 10 to OAC at MalvernCollegiate Institute be implemented and remain in effect until such time that schoolenrolment (full-time equivalent) is at or below the proposed optimal rated capacityof 925 students;

(h) That those in-district students who apply for regular program Grade 9 or regularprogram Grades 10 to OAC admission at Malvern Collegiate Institute after February28 be placed on Waiting List A and Waiting List B respectively and be directed foradmission at Monarch Park Collegiate Institute;

(i) That the creation of a boundary committee or committees be referred through staffto the appropriate Board committee(s) to set terms of reference;

(j) That all portables be eliminated from the review area by September 2003;

(k) That a yearly review of the impact of the ARC recommendations be held starting inNovember 2001 with the current ARC membership, but including the feeder schoolsfor EYCI; and that the trustees be consulted as to the format and facilitation;

(l) That issues of concern in the Riverdale ARC be referred to the Programs andSchool Services Committee and staff in order to promote the excellent programsthese schools offer;

(m) That the Director assign school-community advisors to all area review committees,and other school closure committees, with the specific responsibility of assistingfacilitators and to help develop the most effective community consultation process.


Note: Trustee Fletcher moved the recommendations of the officials, however, she changed thewording of Recommendation (i) and added Recommendations (k), (l) and (m).

Trustee Cary-Meagher, seconded by Trustee Fletcher, moved: That the notice of motion byformer Trustee Nyberg re an East York C.I. area review committee be received.


345. Commendation

On behalf of the Board, Trustee Fletcher thanked Pres Harrison, General Manager, Planning,Real Estate and Administration, Facility Services, for his involvement in bringing the Earl Haigand Riverdale area reviews to satisfactory conclusions.

346. Resolution to Committee of the Whole (Private Session)

At 10:04 p.m., on a motion by Trustee Fletcher, seconded by Trustee Ward, the Board resolvedinto Committee of the Whole (Private Session) to consider the matter of the Hughes leaseagreement.



347. Report No. 22 of the Committee of the Whole (Private Session), December 13, 2000,Items 1 and 3 (see page 897)

At 11 p.m., the Regular Board Meeting reconvened. Trustee Ferreira, seconded by TrusteeWard, moved: That Report No. 22 of the Committee of the Whole (Private Session),December 13, 2000, Items 1 and 3, be approved.


Hughes Lease Agreement

The Committee of the Whole’s recommendation re the Hughes lease agreement (see page 898)was approved on a recorded vote as follows:

YEAS: Trustees Atkinson, Basra, Carroll, Cary-Meagher, Codd, Ferreira, Fletcher, Gershon,Harrison, Hill, Laskin, Ling, Mankovsky, McNaughton, Moyer, Rutledge, Ward andWynne (18)

NAYS: Trustee Pedro (1)

ABSENT: Trustees Cansfield, Davis and Payne (3)

348. Extensions of the Meeting

At appropriate times during the meeting, the members voted to extend the meeting.

349. Report of the Ad Hoc Group re Committees

The Ad Hoc Group re Committees presented recommendations for a committee structure andrelated governance issues. The following motion reflects some editorial adjustments agreedupon during discussion of the matter.

Trustee Ward, seconded by Trustee Ferreira, moved:

Section A: Special Committees

Part 1: Special Committee

That the following special committees be established:

(a) Budget(b) Program and School Services(c) Human Resources and Staff Development(d) Business and Facilities

Part 2: Membership

(a) That there be five (5) trustees on each committee, and that the Chair and Vice-Chairbe ex officio members;

(b) That the student trustees be committee members;

(c) That all trustees be permitted to attend and vote at all committee meetings;



(d) That for purposes of quorum, only the five (5) appointed committee members becounted, however, if either the Chair of Vice-Chair are present, they constitute partof the quorum.

Part 3: Chairs and Vice-Chairs of the Committees

(a) That the chairs of the committees be elected by the Board;

(b) That the vice-chairs be elected by the appointed committee members at the firstmeeting.

Part 4: Meeting schedule

(a) That the committees meet once per month prior to the Regular Board Meeting inaccordance with an approved meeting schedule and additionally, as needed, at thecall of the chair of the committee;

(b) That the following meeting schedule for the special committees be approved;

Tuesday BudgetFirst week of the month

Wednesday Program and SchoolServices

Tuesday Human Resources andStaff DevelopmentSecond week of the

monthThursday Business and Facilities

Fourth week of the month Wednesday Regular Board Meeting

(c) That committees arrange to meet at a time that meets the needs of the committeewhenever possible and which does not prevent participation by parents and schoolcouncils.

Part 5: Agendas

That the agendas for committee meetings be set by the chair and the vice-chair of thecommittees in consultation with staff.

Part 6: Reporting

That the committees report on all matters referred:

• by the Board;• by other committees• by trustees• by the Chair• by the Director• by ward forums• by the Parent-Community Network



• by members of the public who may bring an item to the committee through atrustee.

Part 7: Delegations

That each committee hear delegations in accordance with the procedure for hearingdelegations established by the Board.

Part 8: Bylaw Change

That the committees replace the Standing Committee as established in the Board’sBylaws, Section 11.

Part 9: Decisions

That all decisions of a committee be referred to the Board for approval and that nocommittee decision has any force or effect until such time as it is approved by the Board.

Section B: Executive Committee

1. That the Chair and Vice-Chair of the Board and the four committee chairs be theexecutive committee of the Board.

2. That the executive committee meet at the call of the Chair of the Board, or by theVice-Chair of the Board as directed by the Chair.

3. That the executive committee act in an advisory capacity to the Chair, whenrequested by the Chair.

4. That in the event of an emergency, when trustees are not available to be consultedeither by meeting in person or electronically, the executive committee act to dealwith the contingencies of the emergency; such actions limited to those demandedby the emergency and ratified by the Board at the first available opportunity tomeet.

5. That in the event of an emergency requiring executive action, a Board meeting bescheduled immediately for the first available date in which a quorum of the Boardcan be achieved.

Section C: House Committee

1. That a house committee of up to six (6) trustees be established and include theVice-Chair of the Board who will act as chair of the committee.

2. That all trustees be permitted to attend and vote at the meetings.

3. That meetings be held at the call of the chair of the committee and that quorum beattained with any three of the six appointed members present.

4. That the committee review all matters related to the trustees’ offices includingoperation of the trustees’ offices and support services and make recommendationsto the Board, as necessary.



Section D: Board Agenda Items

That agenda items for Board meetings come forward in one of three ways:

(a) By referral from the appropriate special committee

(b) By notice of motion given by any trustee seven (7) days in advance of the Boardmeeting

(c) By agreement at the time of a Board meeting by a majority of the trustees that anitem be added to the agenda

Sections of the motion were voted on separately as follows:


Section A, Part 1 (a) to (d) was carried on a recorded vote as follows:

YEAS: Trustees Atkinson, Basra, Cansfield, Carroll, Cary-Meagher, Davis, Ferreira,Fletcher, Hill, Laskin, Ling, Mankovsky, , Rutledge and Ward and Wynne (15)

NAYS: Trustee Codd, Gershon, Harrison, McNaughton and Pedro (5)

ABSENT: Trustee Moyer and Payne (2)

Section A, Parts 2 and 3 were carried.

Section A, Part 4 Trustee Gershon, seconded by Trustee Codd, moved, in amendment: Thateach committee make a best effort to schedule its meetings for a specific day of theweek.

Trustee Pedro, seconded by Trustee Gershon, moved, in amendment to the amendment: ThatSection A, Part 4 be referred to an ad hoc committee re governance.

The motion to refer was defeated.

The amendment was defeated.

Trustee McNaughton, seconded by Trustee Laskin, moved, in amendment: That the schedule(4.1) accommodate two Board meetings per month.

The amendment was carried

Trustee Hill, seconded by Trustee Laskin, moved in amendment: That 4 (c) be revised bychanging the words “. . . which does not prevent. . .” to “. . .encourages. . .”


Section A, Part 5 was carried.

Section A, Part 6 Trustee Gershon, seconded by Trustee Codd, moved, in amendment: ThatPart 6 be changed to read: “Each committee will report on all matters referred to it by the



Board, other committees, the Parent-Community Network, the Director and trustees whorepresent their ward forums and constituents.”


Section A, Parts 7, 8 and 9 were carried.

Section B, Executive Committee

Trustee Mankovsky, seconded by Trustee Laskin, moved, in amendment: That Section B ofthe main motion and issues related to governance be referred to an ad hoc committee ofup to seven (7) members for recommendation and report to the Board no later than theJanuary 2001 Regular Board Meeting.


Members of the Ad Hoc Committee re Governance were appointed as follows: TrusteesCansfield, Cary-Meagher, Gershon, Laskin, Mankovsky, Pedro and Ward.

Section C, House Committee

Section C was carried.

Members of the House Committee were appointed as follows: Trustees Basra, Cansfield, Cary-Meagher, Harrison, Hill and Rutledge.

Section D, Board Agenda Items

Trustee Laskin, seconded by Trustee McNaughton, moved, in amendment: That the motionbe changed from “. . .in one of three ways” to “. . .in one of four ways” and that “(d) bythe Director” be added.


Section E: General

Trustee Gershon, seconded by Trustee Codd, moved, in amendment:

(a) That the Director prepare a report on the terms of reference for each committee tobe presented at its first meeting;

(b) That a review of the committee structure be undertaken by June 2001.





Therefore, the decision of the Board is:


Part 1: Special Committees

(a) Budget(b) Program and School Services(c) Human Resources and Staff Development(d) Business and Facilities

Part 2: Membership

(a) That there be five (5) trustees on each committee, and that the Chair and Vice-Chair beex officio members;

(b) That the student trustees be committee members;

(c) That all trustees be permitted to attend and vote at all committee meetings;

(d) That for purposes of quorum, only the five (5) appointed committee members be counted,however, if either the Chair of Vice-Chair are present, they constitute part of the quorum.

Part 3: Chairs and Vice-Chairs of the Committees

(a) That the chairs of the committees be elected by the Board;

(b) That the vice-chairs be elected by the appointed committee members at the first meeting.

Part 4: Meeting Schedule

(a) That the committees meet once per month prior to the Regular Board Meeting inaccordance with an approved meeting schedule and additionally, as needed, at the call ofthe chair of the committee;

(b) That the following meeting schedule for the special committees be approved;

Tuesday BudgetFirst week of the month

Wednesday Program and SchoolServices

Tuesday Human Resources andStaff DevelopmentSecond week of the month

Thursday Business and Facilities

Fourth Wednesday of the month and another dayto be determined

Two Regular BoardMeetings

Note: This schedule will need to be adjusted to integrate a second regular Board meetingper month.



(c) That committees arrange to meet at a time that meets the needs of the committeewhenever possible and encourages participation by parents and school councils.

(d) That two Regular Board Meetings per month be held.

Part 5: Agendas

That the agendas for committee meetings be set by the chair and the vice-chair of thecommittees in consultation with staff.

Part 6: Reporting

Each committee will report on all matters referred to it by the Board, other committees, theParent-Community Network, the Director and trustees who represent their ward forums andconstituents.

Part 7: Delegations

That each committee hear delegations in accordance with the procedure for hearing delegationsestablished by the Board.

Part 8: Bylaw Change

That the committees replace the Standing Committee as established in the Board’s Bylaws,Section 11.

Part 9: Decisions

That all decisions of a committee be referred to the Board for approval and that no committeedecision has any force or effect until such time as it is approved by the Board.

Section B: Executive Committee

Note: The following recommendations and issues related to governance are referred to an adhoc committee of up to seven (7) members for recommendation and report to the Board no laterthan the January 2001 Regular Board Meeting.

1. That the Chair and Vice-Chair of the Board and the four committee chairs be theexecutive committee of the Board.

2. That the executive committee meet at the call of the Chair of the Board, or by the Vice-Chair of the Board as directed by the Chair.

3. That the executive committee act in an advisory capacity to the Chair, when requested bythe Chair.

4. That in the event of an emergency, when trustees are not available to be consulted eitherby meeting in person or electronically, the executive committee act to deal with thecontingencies of the emergency; such actions limited to those demanded by theemergency and ratified by the Board at the first available opportunity to meet.

5. That in the event of an emergency requiring executive action, a Board meeting bescheduled immediately for the first available date in which a quorum of the Board can beachieved.



Members of the Ad Hoc Committee re Governance were appointed as follows: TrusteesCansfield, Cary-Meagher, Gershon, Laskin, Mankovsky, Pedro and Ward.

Section C: House Committee

1. That a house committee of up to six (6) trustees be established and include the Vice-Chairof the Board who will act as chair of the committee.

2. That all trustees be permitted to attend and vote at the meetings.

3. That meetings be held at the call of the chair of the committee and that quorum beattained with any three of the six appointed members present.

4. That the committee review all matters related to the trustees’ offices including operation ofthe trustees’ offices and support services and make recommendations to the Board, asnecessary.

Members of the House Committee were appointed as follows: Trustees Basra, Cansfield, Cary-Meagher, Harrison, Hill, Mankovsky and Rutledge.

Section D: Board Agenda Items

That agenda items for Board meetings come forward in one of four ways:

(a) By referral from the appropriate special committee

(b) By notice of motion given by any trustee seven (7) days in advance of the Board meeting

(c) By agreement at the time of a Board meeting by a majority of the trustees that an item beadded to the agenda

(d) By the Director

Section E: General

(a) That the Director prepare a report on the terms of reference for each committee to bepresented at its first meeting;

(b) That a review of the committee structure be undertaken by June 2001.

350. Motion to Refer Agenda Items

Trustee Davis, seconded by Trustee Ward, moved:

(a) That Item 7.4, Request for Proposal: Storage Area Network, be referred to theBusiness and Facilities Committee;

(b) That Item 7.5, Education Centre Caretaking and Security, be referred to theBusiness and Facilities Committee;

(c) That Item 7.9, New Caretaking Staffing Model: Impact re Matrons, be referred to theHuman Resources and Staff Development Committee and that timelines concerningemployment options for matrons be extended by one month;



(d) That Item 11.1, Motion by Trustee Davis re Revision to Policy E.03: Purchasing, bereferred to the Business and Facilities Committee;

(e) That Item 11.2, Motion by Trustee Ward re Permit Fees for Sir William Osler HighSchool and Timothy Eaton Business and Technical Institute, be referred to theBusiness and Facilities Committee.


351. Reports From the Board’s Representatives on Other Organizations

Student Trustee Ryan Hicks reported on the formation of the Ontario Student Trustees’Association and its inaugural conference held on November 10, 2000.

352. Changes to School Attendance Areas Resulting From School Closures, Phase Two:Bruce Public School and Bathurst Heights Secondary School

The Board considered a report of the officials presenting staff recommendations for changes toschool attendance areas as required to implement the closures of Bruce Public School andBathurst Heights Secondary School.

At its regular meeting held on September 13, 2000, the Board adopted severalrecommendations from a report “Closure, Relocation, and Consolidation ImplementationTeams, Phase Two.” This report included details regarding the mandate and membership ofthe various types of Implementation Teams and outlined the process and critical path requiredto complete Phase Two of school closures. In Phase Two, there were two school closures, twoschool consolidations, two program relocations and one area boundary optimization. Thisreport deals with the closures of Bruce Public School and Bathurst Heights Secondary School.

As part of the closure process, an apportioning of the attendance areas of closed schoolsamong receiving schools is necessary to ensure that each municipal address in the City ofToronto continues to have a designated elementary and secondary school. Recommendation(c) of the report “Closure, Relocation, and Consolidation Implementation Teams, Phase Two”requires “that the revised school boundaries be brought to the Board for approval in December2000.” Moreover, the Education Act requires that designated school attendance areas (new orrevised) be approved by the Board.

Process

Once organized, the Closure Implementation Teams (CITs) appointed work groups to developappropriate strategies/solutions to deal with the various issues facing those communitiesaffected by a school closure. In respect of the school attendance area issue, the work groupswere guided by the following principles:

(a) Walking Distances Walking distances for students displaced by a closure should beminimized in selecting a receiving school(s) and should not exceed the distancesestablished by the Board’s approved Transportation of Students Policy.

(b) Safety The conditions that students experience in travelling to a new school should notinvolve undue hardship or unacceptable levels of risk. The location of crossing guards andsignalized intersections should be identified when safety scenarios are considered. Policerecords of motor vehicle accidents involving pedestrians during school hours should bereviewed. This principle applies more to elementary attendance area changes than tosecondary attendance area changes.



(c) Program Space: Receiving schools should have sufficient space to accommodate thestudents from a closed school.

Results

In dealing with the school attendance area issue, the Bruce CIT held three meetings and theBathurst Heights CIT held four meetings. Further consultation occurred through forums such asparent meetings and school meetings with the student bodies. After receiving input from theseforums, the full membership of each CIT recommended its preferred options.

Both CITs were successful in recommending designated receiving schools for the studentsaffected by a school closure, as well as new attendance areas for the designated receivingschools. Both CITs recommended that favourable consideration be given to existing students ata school to be closed when they apply to schools on optional attendance. Staff concurs with thisrecommendation. Existing students who were previously designated to attend a school that willbe closed should be given first priority to space available in schools outside of their assignedreceiving school under the terms of optional attendance.

This special permission would only occur for the 2001-02 school year. Siblings of studentsaffected by a closure would be subject to the terms of the optional attendance policy. It shouldbe noted, however, that students choosing to attend schools other than the designated receivingschools could be involved in future school closures in Phase Three.

Summarized below are the recommendations of the Bruce and Bathurst Heights CITs andcorresponding staff comments.

Bruce Public School

The entire Bruce CIT reviewed seven scenarios1, all of which would, in some manner, divide theschool’s attendance area among Duke of Connaught Junior and Senior Public School,Leslieville Junior Public School and Morse Street Junior Public School.

The chosen scenario, which was the unanimous choice of the CIT at its December 4, 2000,meeting, includes the three schools noted above as receiving schools.

The chosen scenario was selected because it balances the projected enrolments and utilizationrates of the proposed three receiving schools, provides some buffer space for potentialexpansion of the existing child care centre at Morse, and minimizes walking distances todesignated receiving schools with sufficient space.

Issues regarding the safety of students walking to the designated receiving schools, crossingstreets, availability of childcare, optional attendance and orientation programs at the receivingschools will be addressed through the ongoing CIT process.

Staff Comment re Bruce Public School

Staff concurs with the recommendations of the Bruce CIT that, effective June 30, 2001, theattendance area of Bruce Public School be assigned to Duke of Connaught Junior and SeniorPublic School, Leslieville Junior Public School and Morse Street Junior Public School. ExistingBruce students would also have first priority to space available in schools outside of theassigned receiving schools under the terms of the optional attendance policy. This special

1 The Bruce CIT report will be maintained in the Office of the Secretariat for a limited time.



permission would only occur for the 2001-02 school year. Siblings of students affected by aclosure would be subject to the terms of the optional attendance policy.

The following table provides enrolment and capacity data and shows the effect of therecommended attendance area changes on Duke of Connaught Junior and Senior PublicSchool, Leslieville Junior Public School, and Morse Street Junior Public School regardingrespective enrolments and utilization rates.

Attendance Boundary Data: Bruce CIT

Actual SeptemberEnrolment

Revised Enrolment(based on proposed boundary

change)

SchoolName

100%Min of EdCapacity

2000FullTimeEquivalent

2000UtilizationRate%



Bruce Jr PS 434 246 57% 0 0

Duke of Connaught Jr and Sr PS 1,009 740 73% 810 80%

Leslieville Jr PS 516 438 85% 475 92%

Morse Street Jr PS 598 343 57% 459 77%

Note: Assumes that Duke of Connaught Jr and Sr PS, Leslieville Jr PS and Morse Jr PS enrol only Bruce-areastudents plus those Duke of Connaught, Leslieville and Morse-area students that have been attending Bruceon Optional Attendance.

Bathurst Heights Secondary School

The Bathurst Heights CIT reviewed four scenarios for the accommodation of existing Bathurststudents and the future secondary students emanating from the current Bathurst Heightsattendance area.

At the CIT’s November 30, 2000, meeting, the committee unanimously approved a set ofrecommendations. The committee approved the following three schools to be the designatedreceiving schools for the existing Bathurst Heights students: Downsview Secondary School, SirSandford Fleming Academy, and Vaughan Road Academy. The committee also approved thatthe existing Bathurst Heights attendance area be merged with the attendance area of SirSandford Fleming Academy, thus designating all future secondary students emanating from thecurrent Bathurst Heights area to Sir Sandford Fleming Academy.1

The CIT recommended that Downsview Secondary School, Sir Sandford Fleming Academy,and Vaughan Road Academy be receiving schools because: all three schools have spaceavailable; they are in close proximity and contiguous to the existing Bathurst Heights attendancearea; and, between all three schools, a diverse range of programs is offered that should meetthe academic and technological program needs of the existing Bathurst students.

The CIT recommended that the existing Bathurst Heights attendance area be merged with theSir Sandford Fleming Academy area because: Sir Sanford Fleming Academy has sufficientspace available to accommodate students emanating from the Bathurst area; the school iswithin the Board’s approved secondary walking distance of all residential addresses in the




Bathurst area; and, the integrity of the intermediate school attendance areas are maintained(the intermediate school attendance areas are not sub-divided by the proposed new secondaryattendance area which would designate intermediate school peer groups to two or moresecondary schools).

Staff Comment re Bathurst Heights Secondary School

Staff concurs with the designated receiving schools and the boundary recommendation of theCIT report that, effective June 30, 2001, the attendance area of Bathurst Heights SecondarySchool be assigned to Sir Sandford Fleming Academy, and that for the 2001-02 school yearonly existing students previously designated to attend Bathurst Heights Secondary School begiven the choice of attending Downsview Secondary School, Sir Sandford Fleming Academy orVaughan Road Academy. No transportation would be provided. If the number of studentsapplying to the three schools exceeds the space available, priority of access would be in-districtBathurst Heights students first, followed by out-of district Bathurst Heights students, then otherstudents from outside of the schools’ attendance areas in accordance with the optionalattendance policy. Those students would also have first priority to space available in schoolsoutside of these assigned receiving schools under the terms of the optional attendance policy.This special permission would only occur for the 2001-02 school year. Siblings of studentsaffected by a closure would be subject to the terms of the optional attendance policy.

The following table provides enrolment and capacity data and shows the effect of therecommended attendance area changes on the designated receiving schools regardingrespective enrolments and utilization rates.

Attendance Boundary Data: Bathurst Heights CIT

Actual September Enrolment Revised Enrolment(based on proposed boundary

change)

SchoolName

100%Min of EdCapacity





Bathurst Heights SS 1,218 403 33% 0 0%

Downsview SS 1,320 852 65% 1,002 76%

Forest Hill CI 732 897 123% 897 123%

Lawrence Park CI 882 1,118 127% 1,118 127%

Nelson A Boylen CI 531 612 115% 612 115%

Sir Sandford Fleming Academy 723 500 69% 723 100%

Vaughan Road Academy 1,272 708 56% 738 58%



Bruce Public School

Trustee Fletcher, seconded by Trustee Cary-Meagher, moved:

(a) That effective June 30, 2001, the attendance area of Bruce Public School beassigned to Duke of Connaught Junior and Senior Public School, Leslieville JuniorPublic School, and Morse Street Junior Public School as shown on Map 11 of thisreport;

(b) That existing students who were previously designated to attend Bruce PublicSchool or Bathurst Heights Secondary School be given first priority to spaceavailable in schools outside of their assigned receiving schools under the terms ofoptional attendance:

(i) That this special permission would occur for the 2001-02 school year;

(ii) That this special permission does not include siblings of students affected bya school closure; those siblings would be subject to the terms and conditionsof the optional attendance policy;

(iii) That students choosing to attend schools other than the designated receivingschools could be involved in future school closures in Phase Three;

(c) That prior to decisions being made on requirements at the receiving schools:

(i) That a review be conducted of existing programs and community services atBruce, Morse Street, Duke of Connaught and Leslieville Public Schools,

(ii) That the Director of Education, in consultation with the local trustee and thefacilitator of the closure implementation team, develop the appropriateprocess to accomplish this quickly;

(d) That renovations and design review not begin until an initial set ofrecommendations come forward from the above program and community services;

(e) That it be the practice within the Bruce Closure Implementation Team that all on-site visits regarding design issues in the receiving schools shall include theprincipals and designated parent members of the school council from the closingand receiving schools.


Bathurst Heights Secondary School

Trustee Wynne, seconded by Trustee Carroll, moved:

(f) That effective June 30, 2001, the attendance area of Bathurst Heights SecondarySchool be assigned to Sir Sandford Fleming;

1 This map will be maintained in the Office of the Secretariat for a limited time.



(g) That existing students who were previously designated to attend Bathurst HeightsSecondary School for the 2001-02 school year be given the choice of attendingDownsview Secondary School, Sir Sandford Fleming Academy or Vaughan RoadAcademy;

(i) That this choice would be permitted for the 2001-02 school year;

(ii) That this choice does not include siblings of those students. Those siblingswould be subject to the terms and conditions of the optional attendancepolicy;

(iii) That if the number of students applying to any of these schools exceeds thespace available, priority of access would be in-district Bathurst Heightsstudents first, followed by out-of district Bathurst Heights students, thenother students from outside of the schools’ attendance areas in accordancewith the optional attendance policy.

Trustee Cansfield, seconded by Trustee Wynne, moved in amendment: That the following beadded as Recommendation (h):

That if a program is not offered at Sir Sandford Fleming Academy the student beentitled to attend the next closest school that offers that program and that thismatter be reviewed by the Closure Implementation Team.



353. Schedule of Board Meetings, 2001

Trustee Codd, seconded by Trustee Cansfield, moved: That the Board meetings dates forJanuary and February 2001 be approved.


Staff will prepare a comprehensive meeting schedule, including committee meeting dates, forpresentation to the Board on January 31, 2000.

354. Performance Management Process

Trustee Hill, seconded by Trustee Ward, moved: That copies of the Director’s first andsecond contracts of employment and any previous performance reviews be provided tothe Performance Review Committee.


355. Audiotaping Board Meetings

Trustee Cary-Meagher, seconded by Trustee Fletcher, moved: That the Director ofEducation investigate the feasibility of audiotaping Board meetings.


356. Resolution to Committee of the Whole (Private Session)

At 1:45 a.m., December 14, the meeting resolved into Committee of the Whole (PrivateSession) to complete consideration of the private agenda items.



357. Temporary Chairs

From time to time during the meeting, Trustee Cansfield, Vice-Chair of the Board, and TrusteeLaskin chaired the meeting.

358. Report No. 22 of the Committee of the Whole (Private Session), December 13, 2000,Item 2 (see page 897)

Trustee Laskin, seconded by Trustee Codd, moved: That Report No. 22 of the Committee ofthe Whole (Private Session), December 13, 2000, Item 2, be approved.


359. Adjournment

At 3:35 a.m., December 14, 2000, on a motion by Trustee Davis, seconded by Trustee Ward,the Regular Board Meeting adjourned.

Marguerite Jackson Irene AtkinsonDirector of Education and Secretary-Treasurer Chair of the Board

Confirmed by the Board of Education at the meetingheld on December 13, 2000.

__________________________________ Irene Atkinson, Chair of the Board

Minutes of the Toronto District School Board December 13, 2000Committee of the Whole, Report No. 22


Report No. 22 of the Committee of the WholePrivate Session

December 13, 2000

To the Chair and Members ofthe Toronto District School Board:

A Meeting of the Committee of the Whole (Private Session) convened at 4:10 p.m. onWednesday, December 13, 2000, in the Board Room at 155 College Street, Toronto,Ontario, with Donna Cansfield, Vice-Chair of the Board presiding.

Trustees Irene Atkinson, Sam Basra, Donna Cansfield (Chair), Shelley Carroll, SheilaCary-Meagher, Judi Codd, Bruce Davis, Christine Ferreira, Paula Fletcher, GerriGershon, Scott Harrison, Elizabeth Hill, Shelley Laskin, Pauline Ling, SheineMankovsky, Ron McNaughton, Elizebeth Moyer, Nellie Pedro, Patrick Rutledge, SheilaWard and Kathleen Wynne.

Regrets were received from Trustee Stephnie Payne.


Trustee Atkinson declared a possible conflict of interest with regard to the matter ofnegotiations as contained in the private minutes of the Committee of the Whole as herdaughter is a member of OSSTF.

Trustee Davis declared a possible conflict of interest regarding the Hughes LeaseAgreement as contained in Report No. 22 of the Committee of the Whole (Private) as hisemployer does work for the Toronto Catholic District School Board.

The trustees did not participate in the discussion or voting on the matters for which theyhad declared a possible conflict of interest.

2. Staff Changes for Approval

The Committee considered reports from the officials dated December 13, 2000 (on file inthe Director's Office), presenting staff changes for approval.

The Committee of the Whole RECOMMENDS that staff changes, as presented, beapproved.

Minutes of the Toronto District School Board December 13, 2000Committee of the Whole, Report No. 22


3. Negotiations Update

The Committee of the Whole RECOMMENDS that a Special Board Meeting beconvened on Monday, December 18, 2000, if necessary.

4. Hughes Lease Agreement

The committee considered a report of the officials presenting the proposed businessterms of a lease agreement for Hughes Public School.

The Committee of the Whole RECOMMENDS:

(a) That the Board approve a lease agreement with Beatrice House for a term of fiveyears, with an option to renew for an additional five years, for $6.00 per squarefoot;

(b) That the negotiated business terms as contained in the private minutes of theCommittee of the Whole, December 13, 2000, form the basis of the leaseagreement.

Note: The recommendations of the Committee of the Whole were carried on a recordedvote by the Board in public (see page 882).

Respectfully submitted,

Donna CansfieldChair of the Committee

Adopted December 14, 2000

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