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MINUTES SOUTHSIDE ELECTRIC COOPERATIVE

MEETING OF THE BOARD OF DIRECTORS SEPTEMBER 19, 2019 @ 1:30 P.M.

HEADQUARTERS BOARD ROOM PRESENT: Frank W. Bacon (Chair) Earl C. Currin, Jr. (Vice Chair) Paul S. Bennett (Secretary) Charles J. Friedl (Treasurer) Brenda H. Johnson

Kristie Martin-Wallace Clive C. Pettis, Sr. William T. White Frank F. Rennie (General Counsel) Christine Marston (Minute Taker)

STAFF: Jeffrey S. Edwards, President/CEO Bradley V. Furr, VP of Operations George A. Felts, VP of Engineering

Jason Loehr, VP of Finance & Corporate Services Jean H. Morris, VP of Human Resources GUEST: Jacob McCann, Director of HR

Lauren Irby, Communications Specialist

Dr. Frank Bacon presided, and Jacob McCann gave the invocation.

PREVIOUS MINUTES On motion made and seconded:

The Minutes of the August 15, 2019 Board Meeting are approved. MOTION CARRIED

ODEC REPORT The ODEC report was given by Earl Currin.

PRESIDENT/CEO’S REPORT 1. The SEC Financial and Statistical report for August 2019 was reviewed and is

attached to and made a part of the Minutes. 2. The Board was provided information regarding cybersecurity events during the

month of August 2019. 3. The Institute of Electrical & Electronics Engineers (IEEE) outage data and safety

report for August 2019 were reviewed in detail:

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IEEE Outage Data a. System Average Interruption Duration Index (SAIDI) and System Average

Interruption Frequency Index (SAIFI) were above historical values for the month.

b. Customer Average Interruption Duration Index (CAIDI) was below historical value for the month.

c. There were no power supply outages during the month. d. Dominion Power (DE) had two momentary supply outages during the

month at Gladys and Sycamore substations due to lightning. e. SEC had one momentary outage at Cherry Hill substation due to a bird. f. There were no Major Event days in August. g. Reliability performance in August was driven by thunderstorm events on

the 19th & 22nd. The remainder of the month was calm with minimal outage activity.

Safety Report a. There were no lost-time injuries in August. b. As of August 31st, employees have worked 488 days without a lost time

injury. c. The Director of Safety completed the VDOT Intermediate Traffic Safety

course which will allow him to provide training for our employees to be certified in Basic Work Zone safety.

4. Operations Update: a. New service activity was up 19% for the month. b. Outage activity (minutes) with major event days removed were in line with

historical data: Central – 163 Eastern – 53 Northern – 71 Western – 122

c. August outage causes were affected primarily by isolated thunderstorms producing damaging winds and lightning:

Weather 34% or 139 outages; YTD 585 outages Trees 33% or 134 outages; YTD 1,446 outages Fault/Failure 9% or 37 outages; YTD 277 outages Animals 8% or 34 outages; YTD 182 outages Unknown 6% or 24 outages; YTD 211 outages Decay/Age 4% or 18 outages; YTD 82 outages Maintenance/Planned 3% or 14 outages; YTD 82 outages

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Public 3% or 13 outages; YTD 150 outages Other 0% or 0 outages; YTD 4 outages

d. Tree related outages from 2014 through August year-to-date with Major Event Days:

2014 = 870 outages 2015 = 1,066 outages 2016 = 1,025 outages 2017 = 1,029 outages 2018 = 2,314 outages 2019 = 1,446 outages

e. Outages by District: Central 30% (167 outages affecting 4,923 members) Eastern 20% (53 outages affecting 2,573 members) Northern 14% (71 outages affecting 1,401 members) Western 40% (122 outages affecting 7,173 members)

f. August SAIDI switching savings: Realized 20.0 minutes (62%) Saved by automation (SCADA) switching 10.8 minutes (33%) Saved by manual switching 1.7 minutes (5%)

g. SAIDI per District: Central 8.98 minutes in August; YTD 71.2 minutes Eastern 2.98 minutes in August; YTD 45.4 minutes Northern 2.47 minutes in August; YTD 20.4 minutes Western 5.59 minutes in August; YTD 88.0 minutes

h. SAIFI per District: Central 0.084 events in August; YTD 0.60 events Eastern 0.015 events in August; YTD 0.37 events Northern 0.026 events in August; YTD 0.27 events Western 0.056 events in August; YTD 0.63 events

i. CAIDI per District: Central 107 minutes in August Eastern 204 minutes in August Northern 97 minutes in August Western 99 minutes in August

5. Annual Meeting Preparation and Update: a. Received 1,719 proxies (3.68%) b. Crewe Volunteer Fire Department will be cooking the chicken

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c. Catering by Brocks BBQ d. Mama Crockett’s Cider Donuts e. Flu shots for those 18 and older will be offered at the Health Fair f. Electric vehicle demonstration g. 2019 Youth Tour participants will be present and speak briefly at during

the Business meeting h. Sign language interpreter for business meeting and raffle drawings i. Engineering, Safety and Member & Public Relations will now be

combined into one larger tent j. Serving of the meals will begin once the business meeting is complete

6. Events on the horizon: a. Day in the Life of a Lineman Program b. Southside Opportunity Fund (SOF) Skeet & Trap Classic c. SEC Employee Christmas Banquet with SOF Silent Auction

7. Powhatan County has requested the Cooperative reconsider providing Broadband for SEC members. Management will draft a response to their request.

8. The Town of Blackstone has had an individual contact the Cooperative requesting installation of a three-phase line to his property in Blackstone. The Cooperative has provided a variety of solutions in accordance with our filed Terms & Conditions previously and continues to offer these same options.

NEW BUSINESS 1. 2019 NRECA Group Benefits Renewal:

a. Renewal of dental, basic life, long-term disability, Directors’ AD&D & business travel accident insurance. Dental – no increase Basic Life – increase 4.8% due to aging workforce. No change in long-term disability and directors’ accidental death &

dismemberment insurance Business Travel Accident Insurance – increase 24.1% Estimated total annual cost $437,000

b. NRECA Retirement Security Plan renewal: Plan A (legacy plan) – increase of 2.0% Plan B (new hires) – increase of 1.9% Overall annual increase 2019 projected at $47,000

c. Overall NRECA RS Plan costs increased 2%

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d. SEC RS Plan A & B increased additional amount due to increase in Average Age of plan participant.

e. Total projected RS Plan annual cost for 2020 is $3.2 million f. Recommendation to continue other group benefits, including dental,

basic life, long-term disability, directors’ AD&D, business travel accident insurances and the retirement security plan.

On motion made and seconded: “NRECA group benefits will be renewed as presented.”

MOTION CARRIED 2. Power Requirements Study (PRS) update:

a. PRS is an annual projection of members, peak loads and energy sales; forecasts 15 years into the future and is required by Rural Utilities Service (RUS).

b. Old Dominion Electric Cooperative (ODEC) and Cooperative Staff prepare the study based on the Form 7 and other load data on industrial and commercial consumers. ODEC uses economic and weather models to forecast future loads based on historical data.

c. Used for load projections in the Long-Range Plan and Two-Year Work Plan. Also used for financial forecasts, loan applications and annual budgets. At the State level, it is used for input for future transmission and generation project justification.

d. Projected moderate residential growth. e. Total kWh projections have been increased indicating usage growth. f. System demand is forecasted to increase steadily at a lower rate;

projection is skewed by large “Polar Vortex” type events in 2014, 2015 & 2018.

g. Engineering will use the PRS to build the Long-Range Plan being developed now and for next year’s Construction Work Plan.

On motion made and seconded: “The 2019 – 2033 Power Requirements Study is approved as

presented, along with the Resolution for the same, which will be attached to and made a part of the minutes.”

MOTION CARRIED 3. Southside Virginia Community College (SVCC) & Nottoway County Resolutions

of Appreciation: a. The Cooperative would like to recognize SVCC and Nottoway County

for their contributions to and success of the Powerline Worker Training School.

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b. To thank SVCC for their development and support of the first Powerline Worker Program (PWP) offered in Virginia

c. To thank Nottoway for their support of the PWP by providing affordable housing to all participants and matching funds which greatly contribute to the success of the program

On motion made and seconded: “The Resolutions of Appreciation to SVCC and Nottoway County are

approved as presented. The resolutions will be attached to and made a part of the minutes.”

MOTION CARRIED 4. Virginia, Maryland, Delaware Association of Electric Cooperatives (VMDAEC)

has requested nominations for the Unsung Virginian Award, Distinguished Friend of Electric Cooperatives Award and The Good Samaritan Award. ACTION: Contact Chris Marston for any nomination suggestions.

UNFINISHED BUSINESS A portion of the 2018 Key Ratio Trend Analysis (KRTA) Data was presented

to the Board. This report is published annually by the National Rural Utilities Cooperative Finance Corporation (CFC) and it tracks 145 financial and operational ratios for 813 participating electric distribution cooperatives nationwide and 15 cooperatives in the SEC state grouping over the previous 10 years. The Cooperative continues to show strength and improvement in all areas of the KRTA.

ACTION: The remainder of the presentation will be tabled until next month. LEGAL REPORT 1. The O’Connell appeal has been filed with the Supreme Court and oral arguments

will be heard once scheduled. If an appeal is not granted, the case will be dismissed.

2. Working with all clerk’s offices in the Cooperative’s service territories to standardize filing fees.

3. Meeting with expert the witness next week to prepare for the S&C Electric lawsuit.

4. C&E Committee members for the Annual Meeting have been confirmed. Francis Montague will be unable to attend due to a conflict in her schedule.

DIRECTOR COMMENTS/CONCERNS & ADJOURNMENT Kristie Martin-Wallace asked that the Cooperative consider applying for

matching grant funds through CoBank for The Benneche Family Center at Holiday

Lake.

General FundCash in Banks 9,536,372.19

General Funds Invested CFC - CTC's 2,115,131.78 CFC - Patronage Capital 2,855,855.43 Federated Insurance Corporation 461,679.00 TEC Trading Incorporated 622,500.00 Town of Hurt 1,000.00

Notes and Accounts Receivable Electric Consumer 8,812,839.21 Other Accounts Receivable 7,503,918.96

31,909,296.57 Material and Supplies in Stock 1,986,629.98

Construction Work in Progress to be Paid from Construction Funds 0.00

TOTAL 33,895,926.55

Construction Funds Available First Citizens Bank 0.00

CFC RUS & FFB COBANK

Balance Available for Advance 28,000,000.00

Gross Obligations 55,186,146.34 147,354,925.37 14,101,357.35 0.00

Interest Paid This Year 1,330,601.68 2,096,757.42 370,716.93 0.00

NOTES STATISTICS

STATEMENT OF GENERAL FUNDS AND OTHER ASSETSAugust 31, 2019

CFC, COBANK & FIRST CITIZENS BANK

Page 1 of 6

Comparative Operating Statistics

442 513 681,666 1,529 1921,419 1,354 1743,603 3,876 3,876

173 33 456,528 59,902 56,902

8,280 8,326 8,326

Meters Installed - New Services

2014 2015 2016 2017 2018 2019January 28 45 49 38 52 83February 25 37 33 50 52 48March 27 44 53 59 41 66April 42 47 44 62 52 55May 41 54 37 59 52 72June 58 46 67 69 54 42July 50 60 53 57 67 79August 76 72 69 57 72 68September 45 53 43 46 50October 54 53 62 61 47November 48 41 70 52 45December 56 45 39 44 32Total 550 597 619 654 616 513

Services Idle, Excluding SeasonalNumber of Services RetiredTotal Consumers Receiving ServiceTotal Miles Energized

Y-T-D 2018

August 2019

Southside Electric CooperativeFor the Month Ending August 2019

New Services ConnectedMeters RemovedMeters Reinstalled

Y-T-D 2019

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Revision: 87794

General LedgerFinancial And Operating Report Electric Distribution

Page: 13:10:54 pm09/13/2019

SOUTHSIDE ELECTRIC COOPERATIVE

Item Last Year This Year

----------------------------------Year - To - Date -------------------------------

Budget Current------------- Period - To - Date -----------------

Budget

INCOME STATEMENT FOR AUG 2019

81,671,316.70 84,874,685.29 84,496,709.92 11,047,888.14 10,787,483.64 1. Operating Revenue and Patronage Capital0.00 0.00 0.00 0.00 0.00 2. Power Production Expense

45,945,272.54 51,620,016.21 51,992,377.70 6,828,441.50 6,668,905.15 3. Cost of Purchased Power53,421.84 29,476.14 32,536.00 98.89 4,067.00 4. Transmission Expense

0.00 0.00 0.00 0.00 0.00 5. Regional Market Expense2,463,984.27 2,881,958.37 3,067,980.00 330,294.70 380,770.25 6. Distribution Expense - Operation6,953,441.28 7,477,535.45 7,221,782.58 1,059,413.01 957,680.85 7. Distribution Expense - Maintenance1,475,702.79 1,626,420.45 1,620,409.84 205,002.33 244,139.33 8. Customer Accounts Expense1,783,922.33 1,925,826.71 1,870,423.90 243,095.27 231,212.20 9. Customer Service and Informational Expense

352,239.52 274,854.13 350,705.36 41,585.59 43,838.1710. Sales Expense3,762,027.47 3,732,778.03 3,793,499.43 493,636.00 505,360.2711. Administrative and General Expense

62,790,012.04 69,568,865.49 69,949,714.81 9,201,567.29 9,035,973.2212. Total Operation & Maintenance Expense (2 thru 11)

7,856,168.76 7,782,519.01 7,881,221.36 977,139.25 985,152.6713. Depreciation & Amortization Expense1,172,024.00 1,134,168.00 1,134,168.00 141,771.00 141,771.0014. Tax Expense - Property & Gross Receipts

0.00 0.00 0.00 0.00 0.0015. Tax Expense - Other4,409,082.22 4,930,984.03 4,875,633.36 612,841.28 609,454.1716. Interest on Long-Term Debt

0.00 0.00 0.00 0.00 0.0017. Interest Charged to Construction - Credit15,864.91 28,995.94 18,000.00 3,680.35 2,250.0018. Interest Expense - Other57,845.95 160,903.46 50,000.00 1,275.97 6,250.0019. Other Deductions

76,300,997.88 83,606,435.93 83,908,737.53 10,938,275.14 10,780,851.0620. Total Cost of Electric Service (12 thru 19)

5,370,318.82 1,268,249.36 587,972.39 109,613.00 6,632.5821. Patronage Capital & Operating Margins (1 minus 20)86,591.83 91,403.62 83,800.00 10,240.30 10,475.0022. Non Operating Margins - Interest

0.00 0.00 0.00 0.00 0.0023. Allowance for Funds Used During Construction0.00 0.00 0.00 0.00 0.0024. Income (Loss) from Equity Investments

-7,853.04 -6,817.16 -7,333.28 -299.78 -916.6625. Non Operating Margins - Other480,000.00 474,240.64 466,666.64 58,333.33 58,333.3326. Generation and Transmission Capital Credits665,562.82 320,706.07 345,000.00 0.00 0.0027. Other Capital Credits and Patronage Dividends

0.00 0.00 0.00 0.00 0.0028. Extraordinary Items6,594,620.43 2,147,782.53 1,476,105.75 177,886.85 74,524.2529. Patronage Capital or Margins (21 thru 28)

6,594,620.43 2,147,782.53 1,476,105.75 177,886.85 74,524.25Operating - Margin0.00 0.00 0.00 0.00 0.00Non Operating - Margin2.22 1.26Times Interest Earned Ratio - Operating2.50 1.44Times Interest Earned Ratio - Net2.24 1.27Times Interest Earned Ratio - Modified

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General LedgerFinancial And Operating Report Electric Distribution

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Revision: 89113SOUTHSIDE ELECTRIC COOPERATIVE

This YearLast Year Variance

BALANCE SHEET FOR AUG 2019

ASSETS AND OTHER DEBITS 1. Total Utility Plant in Service 367,852,109.32 4,396,657.01363,455,452.31 2. Construction Work in Progress 7,035,173.17 562,452.336,472,720.84 3. Total Utility Plant (1 + 2) 374,887,282.49 4,959,109.34369,928,173.15 4. Accum. Provision for Depreciation and Amort. 124,343,537.40 8,809,705.02115,533,832.38 5. Net Utility Plant (3 - 4) 250,543,745.09 -3,850,595.68254,394,340.77 6. Non-Utility Property (Net) 24,042.60 0.0024,042.60 7. Invest. in Subsidiary Companies 0.00 0.000.00 8. Invest. in Assoc. Org. - Patronage Capital 49,384,891.46 1,224,437.7448,160,453.72 9. Invest. in Assoc. Org. - Other - General Funds 2,577,810.78 -980.072,578,790.85 10. Invest. in Assoc. Org. - Other - Nongeneral Funds 0.00 0.000.00 11. Invest. in Economic Development Projects 0.00 0.000.00 12. Other Investments 705,107.85 7,920.26697,187.59 13. Special Funds 0.00 0.000.00 14. Total Other Property & Investments (6 thru 13) 52,691,852.69 1,231,377.9351,460,474.76 15. Cash - General Funds 9,536,372.19 381,189.909,155,182.29 16. Cash - Construction Funds - Trustee 0.00 0.000.00 17. Special Deposits 0.00 0.000.00 18. Temporary Investments 0.00 0.000.00 19. Notes Receivable (Net) 28,489.41 -7,370.5735,859.98 20. Accounts Receivable - Sales of Energy (Net) 8,812,839.21 150,400.508,662,438.71 21. Accounts Receivable - Other (Net) 7,503,918.96 4,435,817.653,068,101.31 22. Renewable Energy Credits 0.00 0.000.00 23. Material and Supplies - Electric & Other 1,986,629.98 -52,149.592,038,779.57 24. Prepayments 1,234,165.98 -2,044.381,236,210.36 25. Other Current and Accrued Assets 6,810,729.13 -182,685.286,993,414.41 26. Total Current and Accrued Assets (15 thru 25) 35,913,144.86 4,723,158.2331,189,986.63 27. Regulatory Assets 0.00 0.000.00 28. Other Deferred Debits 2,919,527.10 -891,165.573,810,692.67 29. Total Assets and Other Debits (5 + 14 + 26 thru 28) 342,068,269.74 1,212,774.91340,855,494.83

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General LedgerFinancial And Operating Report Electric Distribution

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Revision: 89113SOUTHSIDE ELECTRIC COOPERATIVE

This YearLast Year Variance

BALANCE SHEET FOR AUG 2019

LIABILITIES AND OTHER CREDITS 30. Memberships 234,410.00 1,170.00233,240.00 31. Patronage Capital 105,541,411.28 2,543,964.70102,997,446.58 32. Operating Margins - Prior Years 0.00 0.000.00 33. Operating Margins - Current Year 2,147,782.53 -4,446,837.906,594,620.43 34. Non-Operating Margins 0.00 0.000.00 35. Other Margins and Equities 1,408,594.96 191,492.661,217,102.30 36. Total Margins & Equities (30 thru 35) 109,332,198.77 -1,710,210.54111,042,409.31 37. Long-Term Debt - RUS (Net) 0.00 0.000.00 38. Long-Term Debt - FFB - RUS Guaranteed 143,629,888.37 16,371,431.66127,258,456.71 39. Long-Term Debt - Other - RUS Guaranteed 0.00 0.000.00 40. Long-Term Debt - Other (Net) 63,930,316.69 -6,219,664.9270,149,981.61 41. Long-Term Debt - RUS Econ. Devel. (Net) 0.00 0.000.00 42. Payments - Unapplied 0.00 0.000.00 43. Total Long-Term Debt (37 thru 41 - 42) 207,560,205.06 10,151,766.74197,408,438.32 44. Obligations Under Capital Leases - Noncurrent 0.00 0.000.00 45. Accumulated Operating Provisions 28,356.79 -10,324.6538,681.44 46. Total Other Noncurrent Liabilities (44 + 45) 28,356.79 -10,324.6538,681.44 47. Notes Payable 0.00 -9,500,000.009,500,000.00 48. Accounts Payable 7,889,835.73 705,871.717,183,964.02 49. Consumers Deposits 2,256,839.82 47,031.722,209,808.10 50. Current Maturities Long-Term Debt 9,082,224.00 831,044.008,251,180.00 51. Current Maturities Long-Term Debt - Econ. Devel. 0.00 0.000.00 52. Current Maturities Capital Leases 0.00 0.000.00 53. Other Current and Accrued Liabilities 4,337,205.80 681,686.543,655,519.26 54. Total Current & Accrued Liabilities (47 thru 53) 23,566,105.35 -7,234,366.0330,800,471.38 55. Regulatory Liabilities 0.00 0.000.00 56. Other Deferred Credits 1,581,403.77 15,909.391,565,494.38 57. Total Liab. & Other Credits (36+43+46+54 thru 56) 342,068,269.74 1,212,774.91340,855,494.83

1.521.01Current Assets To Current Liabilities to 1 to 132.58 31.96 % %Margins and Equities To Total Assets

55.3753.36 %Long-Term Debt To Total Utility Plant %

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Statements of Cash Flows 

Southside Electric Cooperative

Period ended Period ended

August 31, 2019 August 31, 2018

Cash flows from operating activities

     Electric revenue received 87,262,266$               83,291,924$              

     Power supply paid (50,902,788)                (47,640,797)               

     Operating expenses paid (23,653,550)                (18,022,505)                 

     Interest received 91,404                          86,592                         

     Interest paid (3,827,072)                   (3,528,947)                  

Cash flows provided by operating activities 8,970,260                    14,186,267                 

Cash flows from investing activities

     Investment in electric plant,net (4,359,648)                   (6,383,222)                  

     Installment loans issued (1,112,652)                   (798,152)                     

     Proceeds from retirement of CTC's 19,642                          18,383                         

Cash flows used in investing activities (5,452,658)                   (7,162,991)

Cash flows from financing activities

     Payments on lines of credit ‐                                (12,000,000)               

     Proceeds from long term debt ‐                                12,900,000                 

     Principal payments on long term debt (4,678,011)                   (4,696,484)                  

     Capital credits paid to members, net (417,622)                      (406,397)                     

     Proceeds from capital credits  148,876                       1,956,439                   

     Deposits collected from customers 54,271                          17,117                         

     Net change in memberships 1,175                            750                              

Cash flows (used) provided by financing activities (4,891,311)                   (2,228,575)

Net change in cash (1,373,709)                   4,794,701

Cash at December 31, 2018 and 2017 10,910,081                  4,360,481                   

Cash at August 31, 2019 and 2018 9,536,372$                  9,155,182$                 

No. Receiving Service

a.

No. Minimum Bills d.

Avg. No. Receiving Service

e.

kWh Sold Cumulative

f.

Amount Cumulative

g.1. Residential Sales (excl seas.) 54,510 18 54,348 525,523,070 71,588,8202. Residential Sales Seasonal3. Irrigation Sales4. Comm. & Ind 1000 KVA or Less 1,967 10 1,963 38,173,769 4,677,2005. Comm. & Ind Over 1000 KVA 16 0 17 52,258,812 4,085,9086. Public St. & Highway Lighting7. Other Sales to Public Authority 409 0 401 35,700,410 3,752,2248. Sales for Resale - REA Borr.9. Sales for Resale - Other

10.

(1 thru 9) 56,902 28 56,729 651,656,061 84,104,15211. Other Electric Revenue xxxxxxxxxxxx xxxxxxxxxxxx xxxxxxxxxxxx xxxxxxxxxxxx 770,53412. Total (10 + 11) xxxxxxxxxxxx xxxxxxxxxxxx xxxxxxxxxxxx xxxxxxxxxxxx 84,874,685

THIS MONTH a.

THIS MONTH a.

YEAR-TO-DATE b.

1. Net kWh Generated . . . . . . . . 197,870 1,781,3512. kWh Purchased . . . . . . . . . . . 89,244,6993. Interchange kWh - Net . . . . . . 4. Total kWh (1 thru 3) . . . . . . . . 89,244,699 (0.81) 3.75

191,190 270,718January 2019

YEAR-TO-DATETHIS MONTH

601,939

5,421,069

528,299

678,890,291

651,656,061 10. Month When Maximum Demand Occurred . . .

6. Office Use . . . . . . . . . . . . . . .7. Total unaccounted For

(4 less 5 & 6), . . . . . . . . . . (720,492)

ITEM ITEM

8. Percent System Loss (7/4)x100 . .

YEAR-TO-DATE b.

5. Total kWh - Sold . . . . . . . . . . . . 89,767,3219. Maximum Demand (kW) . . . .

678,890,291

89,767,321

517,871

PART D. CONSUMER SALES AND REVENUE DATA

6,320,284

9,267,497

xxxxxxxxxxxx

10,915,606132,282

11,047,888xxxxxxxxxxxx

PART D. CONSUMER SALES AND REVENUE DATA August 2019

CLASS OF SERVICEkWh Sold

b.Amount

c.

25,452,879

72,408,758

5,617,210

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