minutes - school of engineeringsoe.cusat.ac.in/pages/teqip/shared_docs/minutes_11.pdf · 1.2 report...

TECHNICAL EDUCATION QUALITY IMPROVEMENT

PROGRAMME Phase II

11th MEETING OF

THE BOARD OF GOVERNORS

MINUTES

Date: 31-10-2015

Time: 10.30 am

SCHOOL OF ENGINEERING,COCHIN UNIVERSITY OF SCIENCE AND TECHNOLOGY

Detailed 11thBOG Agenda Notes 31-10-2015 Page

Minutes of the Eleventh Meeting of the Board of Governors

Date: 31 October 2015

Time: 10.30 AMVenue: Seminar Hall, Laboratory Block

Members Present

1. Sri. A. Asokan, Chairman (Former Chairman and M.D,FACT Ltd.)2. Dr. K. Vasudevan, Emeritus Professor, Dept. of Electronics, CUSAT3. Dr. Benny Mathews Abraham, Professor, Division of Civil Engineering,

School of Engineering, CUSAT4. Dr. K.K.Saju, Associate Professor, Department of Mechanical

Engineering, SOE, CUSAT5. Dr. V. Gopakumar, Director, SPFU6. Dr. Ashalatha Thampuran, Mentor, TEQIPII7. Dr. G. Madhu, Principal, School of Engineering, CUSAT

Also present:

1. Dr. Biju N – TEQIP Coordinator

Agenda Summary

Part -1 Procedural

Sl.No Item PageNo.

1.1 Confirming the Minutes of the 10th Meeting of the Board of Governors held on 28/05/2015 at Cochin University of Science and Technology

4

1.2 Report on the action taken/action pending on the pertinent decisions in the Minutes of the 10th Meeting of the Board of Governors held on 28-05-2015 at Cochin University of Science and Technology

4

Part - 2 Ratifications and Approvals

Sl.No Item PageNo.

2.1 Status of procurement of goods/Civil works 6


2.2 Expenditure incurred for procurement of goods and price revisions of various completed packages

6

2.3 Approval / Ratification of FSD programmes to be conducted/to be attended

7

2.4 Request from Research Scholars for Paper presentation at International Conference

8

2.5 Approval / Ratification of III cell activities 92.6 Ratification of the extension of contract to MIS officer 102.7 TEQIP Teaching assistantship for students availing E-Grants

for SC Students10

Part - 3 Reports

Sl.No Item PageNo.

3.1 Summary of expenditure as on 30-09-2015 123.2 Report on NBA Visit 133.4 Report on Teaching and Research Assistantship 13

Part - 4 Anyother item with the permission of the chair

Sl.No Item PageNo.

4.1 ICETiME’15 – Advance Payment 14

Part - 5 Annexures

Sl.No Item PageNo.

1 Annexure 1 - Minutes of the 10thBOG Meeting held on 28-05-2015

16

2 Annexure 2 – List of Programmes conducted/Attended by the faculty and Staff post 10th BoG Meeting

81

3 Annexure 3 – List of R&D Expenses 834 Annexure 4 – Analysis of First Year Transition rate for past 4

years84

5 Annexure 5 –Statutory Audit Report during 3-5 August 2015 114

The Meeting started at 10.30 AM. The Chairman of the Board of Governors


chaired the meeting.

The Chairman welcomed all the members and special invitees. A brief report

was made by the Principal on the various activities related to TEQIP and

development in the institution as a result of these activities. He also provided

a brief report about the agenda of the meeting.

PART 1

PROCEDURAL ITEMS

Item No. 1.1

Confirming the Minutes of the 10th Meeting of the Board of Governors held on 28-05-2015 at School of Engineering, CUSAT.

Minutes of the 10th BOG meeting held on 28.05.2015 was circulated to the

BOG members for confirmation. Based on the discussions, the BOG confirmed

the approved minutes of the BOG meeting held on 28.05.2015.

Item No 1.2:

Report on the action taken/action pending on the pertinent decisions in the

Minutes of the 10th Meeting of the Board of Governors held on 28-05-2015 at

Cochin University of Science and Technology

The BOG noted the actions taken as reported in the agenda item on the

decisions of ninth meeting held on 28.05.2015.

It was decided that the action taken for all the items in the previous meeting be

included in the action taken report. This decision shall be complied with with

effect from the next BOG meeting.

PART 2


RATIFICATIONS AND APPROVALS

Item No 2.1: Status of procurement of goods/Civil works

Number of packets

Amount (Rs.)

Total completed packets –Goods 84 51941645.00

Total completed packets –Civil works 9 2766657.00

The Principal presented the status of procurement of goods /civil works. The Board noted the status of procurement of goods/civil works.

Sl. No

Package No. Package Name Estimated Amount (Rs. )

Lowest Quoted Firm

Quoted Amount (Rs.)

% of variation

1 TEQIP-II/KL/KL1G05/155(Shopping)

Marshall and Rut Test

8,66,000/-

M/s. Integrated Instruments & Services

8,55,656/- -1.19%

The BoG ratified the completed procurement and noted the price variation.



The packages completed post the 10th BOG meeting are detailed below.

2.3 Approval / Ratification of FSD programmes conducted /attendedby the faculty and staff.

NAME PURPOSE ESTIMATED

AMOUNT (Rs.)

DECISION OF BOG

Dr. SudheepElayidom, Associate professor , Computer Science & Engineering

Financial assistance to conduct STTPon “Big Data Analysis using ApacheSpark and map reduce” from 2-6November 2015

84,000/- Approved

Dr. Dhannia T, Assistant professor, Division of Applied Science and Humanities

Financial assistance to conduct STTPon “Recent trends in Applied Physics”during 11-15 January 2016

1,35,000/- Approved.

Dr. Deepa G Nair, Associate Professor, division of Civil Engineering

Financial assistance to attend andpresent paper to attend the EighthInternational Construction Conference(ISEC-‐8), Implementing InnovativeIdeas in Structural Engineering andProject to be held at Sydney, Australiaduring 23-28November 2015Paper titled: “Sustainable constructionpractices for affordable Housing””

251809/- Approved. Theteacher shall be eligible for a maximum amount of Rs. 2 lakhs.

Dr. Jibu Kumar M G, Associate Professor, Division of Electronics

Financial assistance to attend andpresent paper at the19th InternationalComputer Science and EngineeringConference(ICSEC) at Chiang Mai,Thailand during 23-26 November 2015.

Paper titled: “Impact of Capture Effecton Receiver Initiated CollisionDetection with Sequential Resolution inWLAN”

220014/-

Approved. The teacher shall be eligible for a maximum amount of Rs. 2 lakhs.

Dr. V R Renjith, Associate Professor, Division of Safety & Fire Engineering

Financial assistance towards presentingpaper at the2015 MaryKay O’ConnorProcess Safety Center InternationalSymposium held during 27-29 October2015 at Texas, USA.

Paper titled: “Risk Assessment of LNGstorages using LOPA and FTA: AnIntegrated Approach”

175832/- Approved.

Dr. A B Bhasi, Associate Professor, Division of Mechanical Engineering

Financial assistance towards presentingpaperat theInternational ConferenceonInterdisciplinary Business andEconomics Research SIBR 2015 held atOsaka, Japan during 29 June – 5 July

109916/- Approved.


2015.Paper titled: “Environmental practicesin the Indian pharmaceutical SMEs: AnAssessment”

Dr. SasiGopalan, Associate Professor, Applied Sciences and Humanities

Financial assistance towards presentingpaper at the11thInternational Conferenceon Numerical Analysis and AppliedMathematics held at Greece during 23-29 September 2015.

190750/- Approved.

Dr. RenuPowels,Associate ProfessorCivil Engineering

Financial assistance to conductInternational Conference on RecentAdvances in Structural Engineering-RASE 2016during 14-16 January 2016

600000/- The BOG approved an amount of Rs. 6 lakhs for the Conference.

2.4Request from Research Scholars for Paper presentation at InternationalConferences

The BOG considered the requests made by following PhD Scholars for financialassistance for presenting papers at International conference in India and abroad and took the decisions as given below.

Conferences being held abroad

NAME PURPOSE REQUESTED AMOUNT

DECISION OFTHE BOG

Raphika P MFull time Research Scholar under Dr. Abdulla P, Electronics & Communication Department

Financial assistance towards presentingpaper at Conference IEEE RADIO 2015held at Mauritius on 21-24 September2015.Paper titled: “Planar Low Pass Filter withSharp Roll-off Using Patch resonators onHigh Impedance Microstrip Line”

DST has sanctioned only economy classexcursion fare.

€370 (Registration and Per diem)

The BOG approved reimbursement ofthe Registration fee subject to the condition that thecandidate attendsthe Conference and physically presents the paper.

Jasmine P MFull time Research Scholar under Dr. Abdulla P, Electronics & Communication Department

Financial assistance to attend and presentConference paper at LaoughboroughAntenna Propagation Conference – LAPC-2015 held at Loughborough, UK during 2-3 November 2015Paper titled: “Tapered Waveguide fedCylindrical Dielectric Resonator Antenna”Applied sanction for travel grant from DSTalos, but pending. Requesting atleast forregistration fee.

€360(Registration

Fee)+

Rs. 64,514/-(Travel

Expense)

The BOG approved reimbursement ofthe Registration fee subject to the condition that thecandidate attendsthe Conference and physically presents the


paper.

Conferences being held within India

Rijo SebastianResearch Scholar underDr. Babitha Roseline Jose, Electronics & Communication Department

Financial Assistance for registering forpaper presentation at Fourth internationalConference on Eco-friendly Computingand Communication Systems (ICECCS) tobe held at NIT, Kurukshetra, India during7-8 December 2015 and publication of thesame in Elsevier Procedia ComputerScience-Paper titled- GA basedOptimization of Second Order ∑∆Modulator for Digital Hearing AidApplications

Rs. 9500/- The BOG approved reimbursement of theRegistration fee subject to the condition that thecandidate attends the Conference and physicallypresents the paper.

Jos Prakash A V, PhD Research Scholar underDr. BabithaRoseline Jose, Electronics Engineering Dept.

Financial Assistant to attend and presentpaper at 29th International Conference onVLSI Design to be held during 4-8 January2016 at Kolkata, West Bengal, India

Rs. 36,636/- (TA, DA,Registration)

ApprovedReimbursement of Registration Fee and 3rd AC train fare for attending the Conf. andpresentingthe paper.

2.5Approval / Ratification of III cell activities

Proposal for International travel to University of Troy under Networking

The BOG considered the proposal submitted by Dr. K.K. Saju, Associate

Professor, Division of Mechanical Engineering, School of Engineering and

Director, IRAA of CUSAT to make a visit to the University of Troy, USA during

22nd to 26th October 2015 along with Dr. A.B. Bhasi, Associate Professor,

Division of Mechanical Engineering, School of Engineering and Controller of

Examinations of CUSAT to discuss and finalise various collaborative

programmes to be started in the next academic year. He has requested for

financial assistance to incur travel cost and other related expenditure of the

delegation as per rules as part of networking under TEQIP II.

The BOG noted that the request can be considered under the Networking

provision of Industry-Institute Interaction Cell under TEQIP II and

directed the Principal to place the request before the Scrutiny Committee


and Screening Committee constituted for the purpose of International

Travel support Scheme (ITSS) along with all the required documents (same

as for ITSS) to be furnished by Dr. K.K. Saju and Dr. A.B. Bhasi. A report

on the outcome of the networking tour made by Dr. K.K. Saju to the

University of Nottingham, UK may also be placed before the scrutiny and

screening committees. The BOG further directed that the recommendations

of the Committees be circulated to the members of the BOG for approval

by e-mail.

2.6Ratification on TEQIP II Teaching Assistantship availing studentswith E-Grants

The following M Tech 3rd Semester Students are availing TEQIP Teaching

Assistance of Rs. 6000/- per month for the last 1 year. But the students are

availing E-Grants for an amount of Rs. 6000/- per month through the

institution. As per Project Implementation Plan (PIP) of TEQIP II, the

students who are availing any kind of scholarship/financial assistantship are

not eligible for TEQIP Scholarship.

1. Rejani T K – Network Computing

2. Vaisakan A – Network Computing

3. Hima Das P H – Health, Safety & Environment Management

4. Sruthy S – Health, Safety & Environment Management

The BOG observed that students availing other kinds of

scholarships/financial assistantship are not eligible for teaching

assistantship under TEQIP II. The BOG decided to suspend the

teaching assistantship to the above students till the students produce

documentary evidence from the concerned Government authorities


stating that the E-grants received by them do not come under the

category of scholarship/financial assistantship.

2.7Ratification of the extension of contract to MIS officer

Smt. Karthika M.R was appointed as MIS Officer in TEQIP II office in

September 2013 and she joined duty on 23-09-2013. She was appointed on

contract for a period of 1 year at a consolidated remuneration of Rs. 25,000/-

per month. The contract was extended for further one year and was ratified in

the 9th meeting of the BoG held on 12th January 2015. This period of contract

ended on 23rd September 2015. Action has been taken by the Principal to extend

the period of contract of Smt. Karthika M.R, MIS Officer for a period of one

year with effect from 24-09-2015.

The BOG ratified the action of the Principal extending the period of

contract of the MIS Officer Smt. Karthika M. R for a period of one year

from 24-09-2015.

Part -3Reports

3.1 Summary of Expenditure

The BOG noted the summary of expenditure as on 30th September2015 given below.

Sl.No.

Activities/Category ofExpenditure Expenditure Cumulative

Financial Year to DateExpenditure to

Date

b c

1 Improvement in teaching,trainingand learning facilities

1(a) Equipment 70.88 414.16

1(b) Furniture 0 47.43

1(c) Books & LRs & Software 0 57.96


1(d) Minor Items 0 0

1(e) Refurbishment (Minor Civil Works)

0 27.67

1(f) Consultant Services 0 0

2 Providing Assistantships for increased enrolment in existing and new PG Programmes in Engineering & applied sciences disciplines

22.77 106.36

3 Enhancement of Research and Development and Institutional Consultancy activities

0.4 13.85

4 Faculty and staff devlopment for improved competence based on Training Needs Analysis (TNA)

10.33 41.54

5 Enhanced Interaction with Industry

0.67 10.29

6 Institutional Management Capacity enhancement

0 18.61

7 Implementation of Institutional reforms

0.69 19.91

8 Support to student needs 0 12.39

9 Incremental Operating Cost

9(a) Salaries 2.39 12.5

9(b) Consumables 0 0.84

9(c) Operation and Maintenance 3.73 28.99

Total 111.86 812.5

3.2 Report on NBA Visit

The BOG noted that the Expert team from NBA has visited the institutionduring 18-20 September 2015 for evaluating the following B.Tech programmesfor accreditation under tier -1.

1. Civil Engineering2. Computer Science and Engineering3. Electronics & Communication4. Electrical and Electronics5. Information Technology

The meeting also noted that the visit of the expert team for B.Tech Mechanical Engineering and Safety and Fire Engineering are scheduled during December 4-6, 2015.


3.2 Report on Teaching and Research Assistantship

The BOG noted the status of award of teaching and research assistantship.

Sl. No Teaching assistant ship paid toAmount (Rs.)

1 M. Tech 2013 Admission 492425

2 M Tech 2014 admisssion 1462877

3 PhD 2013 admission 216000

4 PhD 2014 Admission 153678

2324980


Part -4Any other item with the permission of the Chair

4.1ICETiME’15 Advance Payment

An advance amount of Rs. 7,00,000/- was sanctioned to Dr. Biju N, Convenerfor ICETiME’15-International Conference on Emerging Trends in mechanicalEngineering to be held during 16-17 December 2015. The meeting of the BOGdecided to permit Dr. Biju N to settle the advance amount after the completionof the conference.

4.2 The BOG decided that a separate meeting of the BOG be convened todiscuss the Revised Governance Guidance Document.

4.3 The meeting discussed the various objections made by the statutory auditorsfor the period 2013-14 and 2014-15.

The BOG directed the Principal to approach the Statutory Auditors withsupporting documents to clear the objections, wherever feasible.

If the statutory auditors are not satisfied with the explanations, then thedisallowed amount will have to be refunded to TEQIP accounts utilising othersources of funds like PTA / continuing education.

The remuneration paid to own faculty who served as resource persons in variousSTTPs will have to be refunded.


The meeting came to a close at 1.45 PM.

Principal Chairman

Dr. G. Madhu Sri. A. Asokan

PART -5

ANNEXURE


ANNEXURE - 1

TECHNICAL EDUCATION QUALITY IMPROVEMENT

PROGRAMME Phase II


10th MEETING OF

THE BOARD OF GOVERNORS

MINUTES

Date: 28-05-2015

Time: 10.30 am

SCHOOL OF ENGINEERING,COCHIN UNIVERSITY OF SCIENCE AND TECHNOLOGY

Minutes of the Tenth Meeting of the Board of Governors

Venue: Seminar Hall, Laboratory BlockDate: 28 May 2015 Time: 10.30 AM

Members Present

8. Sri. A. Asokan, Chairman (Former Chairman and M.D,FACT Ltd)9. Dr. K. Mohanachandran, Vice President, Hind High Vacuum Pvt. Ltd.,

Bangalore10.Dr. K. Vasudevan, Emeritus Professor, Dept. of Electronics, CUSAT11.Dr. Benny Mathews Abraham, Professor, Division of Civil Engineering,

School of Engineering, CUSAT12.Dr. K.K.Saju, Associate Professor, Department of Mechanical

Engineering, SOE, CUSAT13.Dr. G. Madhu, Principal, School of Engineering, CUSAT

Also present:


2. Dr. Biju N - Academic Nodal Officer

Agenda Summary

Part -1 Procedural

Sl.No Item1.1 Confirming the Minutes of the 9th Meeting of the Board of

Governors held on 12/01/2015 at Cochin University ofScience and Technology

1.2 Report on the action taken/action pending on the pertinentdecisions in the Minutes of the 9th Meeting of the Board ofGovernors held on 12 -01-2015 at Cochin University ofScience and Technology

Part - 2 Ratifications and Approvals

Sl.No Item PageNo.

2.1 Status of procurement of goods/civil works 7


8

2.3 Ratification for National Competitive Bid (NCB ) Package 9

2.4 Approval / Ratification of FSD programmes conducted /attended by the faculty and staff.

10

2.5 Approval / Ratification of III cell activities 122.6 Approval of R& D activities 132.7 Approval of Academic Reforms activities 142.8 Ratification of the revised institutional development plan

(IDP)14

2.9 Request from Dr. Abdulla P, Associate Professor, Division ofElectronics Engineering regarding the number of days to beconsidered per diem allowance for International travel.

14

2.10 Reconstitution of the Research Guidance Committee 152.11 Constitution of the expert committee for the review of papers

submitted for funding under International Travel Supportscheme.

15


Part - 3 Reports

Sl.No Item PageNo.

3.1 Summary of expenditure as on 31-03-2015 173.2 Report on the programmes under EAP 183.3 Report of the Mentor on her visit to the institution 19

Part - 4 Any other item with the permission of the chair

The Meeting started at 10.30 AM. The Chairman of the Board of Governors

chaired the meeting.

The Chairman welcomed all the members and special invitees. A brief report

was made by the Principal on the various activities related to TEQIP and

development in the institution as a result of these activities. He also provided

a brief report about the agenda of the meeting.

PART 1

PROCEDURAL ITEMS

Item No. 1.1

Confirming the Minutes of the 9th Meeting of the Board of Governors held on12-01-2015 at School of Engineering, CUSAT.

Minutes of the 9th BOG meeting held on 12.01.2015 was circulated to the BOG

members for confirmation. Based on the discussions, the BOG confirmed the

approved minutes of the BOG meeting held on 12.01.2015.

Item No 1.2:


Report on the actions taken/action pending on the pertinent decisions in theMinutes of the 9th Meeting of the Board of Governors held on 12.01.2015 atSchool of Engineering, CUSAT.

The BOG noted the actions taken as reported in the agenda item on the

decisions of ninth meeting held on 12.01.2015.

PART 2

RATIFICATIONS AND APPROVALS

Item No 2.1: Status of procurement of goods/Civil works

Number of packets

Amount (Rs.)

Total completed packets –Goods 83 51085989.00

Total completed packets –Civil works

9 2766657.00

Total Payment Pending 1 855656.00

The Principal presented the status of procurement of goods /civil works. The Board noted the status of procurement of goods/civil works.

Item No 2.2:Expenditure incurred for procurement of goods and price revisions of various completed packages

Sl. No

Package No. Package Name

Estimated Amount (Rs. )

Lowest Quoted Firm

Quoted Amount (Rs.)

% of variation

1 TEQIP-II/KL/KL1G05/159(NCB)

MetallurgicalMicroscope

15,00,000/- M/s. Q. S. Metrology, New Delhi

1599900/- 6.66%

2. TEQIP-II/KL/KL1G05/163(NCB)

Rapid Prototyping Machine

15,00,000/- M/s. Cadensworth India Ltd, Chennai

1699939/- 13.32%


3. TEQIP-II/KL/KL1G05/165(NCB)

Desktop Computers

48,00,000/- M/s. Smartsoft , Kochi

Rs.4644675/-

-3.23%

4. TEQIP-II/KL/KL1G05/72(Shopping)

Laboratory Furnace

6,00,000/- M/s. Kadavil Electro mechanical Industries, Perumbavoor

Rs. 89,250/-(Total Rs.446250/-)Rs. 357000/- ispaid on 30.03.2013.

-25.625%

The BoG ratified the completed procurement activities and approved the price variations.

Item No. 2.3 Ratification of National Competitive Bid (NCB) Package

Sl. No

Package No. Package Name

Estimated Amount (Rs. )

Lowest Quoted Firm

Quoted Amount (Rs.)

% of variation

1. TEQIP-II/KL/KL1G05/165

Desktop Computers

48,00,000/- M/s. Smartsoft, Kochi

Rs.4644675/-

-3.23%

The BOG ratified the purchase of Desktop Computers – TEQIP-II/ KL/KL1G05/165 from the lowest eligible firm M/s. Smartsoft , Kochi for Rs.46,44,675/-(Rupees Forty Six lakh Forty Four Thousand Six Hundred andSeventy Five only ) inclusive of all tax.

Item No 2.4: Approval / Ratification of the various FSD Programmesconducted/attended by faculty and staff.

The Principal reported the in-house and out-station training programmes for


faculty, paper presented by faculty in Conferences, post the ninth BOG meeting.

After discussions, the BOG took the decisions as given below:

NAME PURPOSE AMOUNT(Rs.)

DECISION

Dr. A. B Bhasi, Associate professor , Division of Mechanical Engineering& Controller of Examinations

Financial assistance to attend and present paperat the Society of Interdisciplinary BusinessResearch (SIBR 2015)to be held at Osaka,Japan on 2nd and 3rd July 2015(2 days).Paper titled: “Environmental practices in theIndian pharmaceutical SMEs : An Assessment”

Total estimatedexpenditureRs.137880.

Recommendations of the Internal Scrutiny Committee and Screening Committee may be circulated among BOG members for approval.

Dr. Sasigopalan, Associate professor, Division of Applied Science and Humanities

Financial assistance to attend and present paperat the 3rd international Conference on AppliedMathematics & Approximation Theory(AMAT2015) to be held at Ankara, Turkey at TOBBUniversity of Economics and Technology,during 28th to 31st May 2015(4 days)Paper titled: “A neuro Fuzzy approach forfunction Approximation in Image processing.”

Total estimatedexpenditureRs. 2,06,113.

Not discussed as the faculty member has withdrawn the request.

Dr. Deepa G Nair, Associate Professor, division of Civil Engineering

Financial assistance to attend and present paperat the International Conference on SustainableStructural Concrete “ to be held at La Plata,Argentina ,during 15th to 18th September 2015(4days)Paper titled : “ Green building blocks fromCeramic Waste.”

Total estimatedexpenditure rs. 2,00,000.

Recommendations of the Internal Scrutiny Committee and Screening Committee may be circulated among BOG members for approval.

Dr. Narayanan Namboothiri V. N, Associate Professor, Division of Mechanical Engineering

Financial assistance to attend and present paperat the ASME Conference 2015NAMRC/MSEC “ to be held at HiltonUniversity Place, Charlotte, North Caroline,USA , during 8th to 12th June 2015(4 days)Paper titled: “Recurrence Qualification Analysisof System Signals for Deleting Tool wear in alathe.”

Estimated expenditureRs. 2,00,000.

Not discussed as the Faculty member as withdrawn the request.

Mr. Shelbi Joseph, Financial Support for conducting 5 day Estimated Approved


Assistant professor & Dr. Varghese Paul, associate professor , Division of InformationTechnology

workshop on “Office Automation Tools andPractice in open Source Environment” during 1st

to 5th June 2015.

expenditure

Rs. 140580

Dr. Binu Paul & Dr. Rekha K James, Associate Professors, Division of Electronics Engineering.

Financial support for conducting one dayworkshop on “Moodle –Open Source LearningManagement System” on 30.03.2015

Rs. 31,000/- Approved

Dr. Abdulla P, AssociateProfessor, Division of Electronics

Financial support for conducting STTP onComputational Electromagnetics using HFSSduring 15th to 19th June 2015

Rs. 137500/- Approved

Dr. Varghese Paul, associate professor , Division of InformationTechnology

Financial support for conducting two dayworkshop on “Securities issues in Computernetworks and latest solutions” during 8th to 10th

June 2015.

Rs. 77000/- Approved

Sri. Vipin A. M (Contract Lecturer, EE Division),Ms. Mage Reena Varghese (Contract Lecturer, EE Division),Ms. Neethi S Pillai(Contract Lecturer, EE Division)Ms. VidyaViswan (Contract Lecturer, EE Division)

Financial assistance for registration fee for aShort Term Course on “Power Electronics forGrid Connected Renewable Energy System(PEGCRES-2015) held at National Institute ofTechnology Calicut from 14-16 May 2015.

Registrationfee Rs. 1500/-

each+TA

Approved

Dr. K S Beena, Professor of Civil Engineering

Financial support to attend and present paper inthe “6th International Geotechnical Symposiumon Disaster Mitigation in special environmentalcondition” held at IIT Madras during 21st to23rd January 2015.Paper titled : “Study on Grain size Analysis OfSoils Treated with Synthetic Leachate”

TA/DA Approved

Dr. P Mythili, AssociateProfessor, Division of ElectronicsDr. N. H Jaydas, Associate Professor, Division of mechanical EngineeringDr. Renumol V G, Assistant Professor, Division of Information

Travel and other expenses to attend the Fourthworkshop on pedagogy to be held at IIT Madrasduring 23rd to 25th April 2015.

TA/DA Approved


TechnologyDr. P J Joshy , Associate Professor, Division of mechanical Engineering,Dr. M B Santhosh Kumar, Assistant Professor, Division of Information Technology

Travel and other expenses for attending theFifth workshop on pedagogy to be held at IITMadras during 27th to 29th April 2015.

TA/DA Approved

Dr.Biju N, Associate Professor, Division of Mechanical Engineering

Financial assistance for conducting 2 dayInternational Conference on Emerging Trends inMechanical Engineering ICETiME’15 during16-17 December 2015

12,00,000 Approved anamount of

Rs.10,00,000/-

Item No 2.5: Approval / Ratification of III cell activities

The Principal reported the activities conducted by the III Cell for the students.

The BOG ratified the expenditure incurred for the III Cell activities conducted.

The list of approved activities / programmes is given below:

NAME PURPOSE AMOUNT (Rs.) DECISIONDr. Saju K K (Associate Professor, Division of Mechanical Engineering)

1. Evaluation meeting of theIEDC at Delhi

2. The final discussion onfinalized draft MoU forsignature from M/s. Thermaxat Pune

Rs.75000/- Approved

Dr. Saju K K (Associate Professor, Division of Mechanical Engineering)

Meeting with IEDC personnel atDST, Delhi to follow up on the“Make it in India, Make it in Kerala”programme.

Rs.42323/- Approved

Dr. G. Madhu (Professor, Division ofSafety & Fire Engineering )

Visit of high level team fromLouisiana State University, USA ledby Prof. Dr. Kalliat T. Valsaraj, VC,Research and economicdevelopment to SOE on 29.01.2015and 31.01.2015 to explore thepossibility of networking with SOE,CUSAT in the area of research.

Rs.3735/- Approved

Item No 2.6: Approval of R& D activities


The BOG discussed the various proposals and the decisions are given in thetable shown below:

NAME PURPOSE AMOUNT (Rs.) DECISIONDr. Dhanya T, Assistant professor, Division of Applied Science & Humanities

Financial support for research work“Development of Ultra Violetbased on Polymer/ Ceria nanocomposite films”

50,000/- as seedmoney

The recommendations of the Research Guidance Committee may be placed in the BOG.

Mr. Viswajith M V (M.Tech student , Thermal engineering, ME division) and Dr. GireeshKumaranThampi, Associate professor, Division of Mechanical Engineering

International Conference on EnergyEfficient Technologies forAutomobile (EETA ’15) held atBharatidasan Institute ofTechnology, Anna UniversityCampus on 17th and 18th March2015 Paper titled: “Heat transferenhancement with pressure lossreduction in compact heatexchanges using vortex generators”

2514/- Approved

Mr. Antonio Joseph (M.Tech student , Thermal engineering, ME division) and Dr. GireeshkumaranThampi, Associate professor, Division of Mechanical Engineering

International Conference on EnergyEfficient Technologies forAutomobile (EETA ’15) held atBharatidasan Institute ofTechnology, Anna UniversityCampus on 17th and 18th March2015 Paper titled: “Analysis ofperformance enhancement in SIengine using a reciprocatingcompressor and expander ” and“Finite time thermodynamicanalysis of an irreversible ottocycle ”

3508/- Approved

2.7Approval of Academic Reforms activities

The Board decided to accord approval for the following activities related toacademic Reforms.

NAME PURPOSE AMOUNT (Rs.) REMARKSDr. G. Madhu, professor, Division of

Financial Support for conducting one day workshop on B Tech

Rs.10,000/- Approved the actual


Safety & Fire Engineering

Curriculum Revision on 18th may 2015 at Seminar hall, School of Engineering.

expenses.

The BOG noted the list of Programmes conducted after the 9thBoGMeeting as attached in Annexure 2.

2.8Ratification of the Revised Institutional Development Plan (IDP)

The BOG ratified the revised institutional development plan (IDP) submitted to SPFU on 30th April 2015. The plan is give in Annexure 7.

2.9Request from Dr. Abdulla P, Associate Professor, Division of Electronics Engineering regarding the per diem for International travel

The BOG discussed the matter and authorized the Principal to take a decision inconsultation with Director, SPFU on reimbursing the per diem allowance for 8days to Dr. Abdulla P, Associate Professor, Electronic Engineering who attendedand presented his paper at the Asia Pacific Microwave Conference held atTokyo, Japan during 4th to 7th November 2014 under ITSS TEQIP – II. TheBoard noted that Dr. Abdulla took two days in excess of the normally permittednumber of days for travel as he opted to travel by Air India.

2.10 Reconstitution of the Research Guidance Committee

The BOG approved the reconstitution of the Research Guidance Committee with the following members.

1. Dr. K. Vasudevan, Professor (Emeritus), Department of Electronics, CUSAT. ( Chairman )

2. Dr. K. Prabhakaran Nair, Professor, Department of Mechanical Engineering, NIT Calicut

3. Dr. Sreehari, Professor, Department of Civil Engineering, NIT Karnataka, Surathkal.


2.11 Constitution of the expert committee for the review of papers submitted for funding under International Travel Support scheme.

The BOG decided to constitute the following committees to review thepapers submitted for funding under International Travel Support Scheme(ITSS).

Internal Scrutiny Committee:

1. Dr. R. Gopikakumari, Professor, Division of Electronics Engg. –Chairperson

2. Dr. Sobha Cyrus, Professor, Division of Civil Engineering3. Dr. C.A. Babu, Professor, Division of electrical Engineering4. Dr. Sheena Mathew, Professor, Division of Computer Engineering5. Dr. Biju N., Associate Professor, Division of Mechanical Engineering

(Convener)

Screening Committee:

1. Dr. S. Chandrakaran, Professor of Civil Engineering and Dean (Planningand Development), NIT, Calicut

2. Dr. R. Jayadevan, Department of Mechanical Engineering, GovernmentEngineering College, Thrissur

3. Dr. V.P. Devassia, Professor of Electronics Engg. & Principal, ModelEngineering College, Thrikkakara.

4. Dr. Surekha Mariam Varghese, Professor, Department of ComputerScience and Engineering, M.A College of Engineering, Kothamangalam.

5. Dr. Biju N, Associate Professor, Division of Mechanical Engineering,School of Engineering, CUSAT (Convener)

Part -3Reports

3.3 Summary of Expenditure

The BOG noted the Summary of Expenditure as on 31st March 2015 as given below:


Report for the Period 01/10/2014 to 31/03/2015(Amount in Lacs Rupees)

S.No.

Activities/Category of Expenditure

For thePeriod

01/10/2014 to

31/03/2015

FinancialYear toDate

Cumulative toDate

a b c

1Improvement in teaching, training and learning facilities

(a) Equipment 28.16 40.07 345.31(b) Furniture 1.00 45.41( c) Books & LRs & Software 57.96(d) Minor Items (e) Refurbishment (Minor Civil Works) 0.33 2.05 27.67(f) Consultant Services

2Providing Assistantships for increased enrolment in existing and new PG Programmes in Engineering disciplines

24.91 43.49 83.59

3Enhancement of Research and Development and Institutional Consultancy activities

0.14 12.86 13.35

4Faculty and Staff development for improved competence based on Training Needs Analysis (TNA)

4.52 15.14 32.54

5 Enhanced Interaction with Industry 1.69 3.98 9.62

6Institutional Management Capacity Enhancement

3.39 3.96 18.61

7 Implementation of Institutional reforms 0.00 0.40 19.228 Academic support for weak students 1.87 3.24 12.399 Incremental Operating Cost

(a) Salaries 3.32 5.77 10.11(b) Consumables 0.00 0.00 0.84( c) Operation & Maintenance 7.27 13.29 24.76

Total 75.60 145.25 701.38

3.4 Report on programmes under EAP

The BOG noted the Remedial Coaching Programmes conducted under EAP as givenbelow.

REMEDIAL COACHING PROGRAMME UNDER TEQIP PHASE II, SOE, CUSAT


2014-15

SlNo.

Faculty whohandled the

remedial classesDesignation Subject

B.TechSemester

No.ofhourstaken

Remuneration(Rs600/hr)

1 Bindu KrishnanAsst.Professor, TIST,Arakkunnam

Engineering Mathematics IV

V 20 12000

2 Bindu KrishnanAsst.Professor,TIST,Arakkunnam

Operation research

VII 20 12000

3 Dr.Biju NAssociate professor,ME,SOE,CUSAT

Engineering mechanics

1st Year 20 12000

4 Prof.NarayanaIyerRetired Professor in Mathematics

MathematicsIII Semesterlateral entry

students15 9000

5 Prof.NarayanaIyerRetired Professor in Mathematics

Mathematics1st Year(Allbranches)

20 12000

6 Jacob JamesGuest Faculty,ME,SOE

Engineering graphics

1st Year(Allbranches)

20 12000

7 NiteeshShenoy Guest faculty,CS,SOEComputer programming

1st Year 20 12000

8 Dr.P.MythiliAssociate professor,SOE,CUSAT

Digital signalprocessing

V sem 8 4800

3.5 Report on Mentor Visit

The committee noted the report (Annexure 3) on the visit of the Mentor on16th and 18th February 2015.

Part -4Any other item with the permission of the Chair

4.1 The BOG considered the transition rate analysis for B.Tech I and IISemester Examination (2013 admission). The BOG directed the Principal to


place the details of transition rate for the batches admitted in 2010, 2011 and2012.

4.2 The BOG decided that a separate meeting of the BOG be convened todiscuss the Revised Governance Guidance Document as given in Annexure 7.

4.3. The Board considered the request of Dr. K.K. Saju for reimbursing thetravel expenses incurred in connection with the travel made to Bangalore todeliver an invited talk at the International Conference on advancements inPolymeric Materials- APM 2015 at Indian Institute of Science on February 20-22, 2015. The Board decided to approve the travel expenses incurred by Dr.Saju as pernorms.

4.4. The Board discussed a proposal mooted by Dr. K.K. Saju to conducttraining to faculty and students on ASNT NDT Level I/II in association with acorporate partner of ASNT.The Board noted that the agencies for conducting such programmes are to beselected by competitive bidding through PMSS. The Board authorised theConvener of III Cell to discuss the matter with Director, SPFU beforeproceeding further.

The meeting came to a close at 1.45 PM.

Principal Chairman

Dr. G. Madhu Sri. A. Asokan

ANNEXURE-2

List of Programmes conducted/Attended by the faculty and staff post9thBoG Meeting


Sl. No

Activity Title Departments Dates Amount(Rs.)

1 One day workshop

Indo-czech workshop on Big Data Analytics

Information Technology

21st January 2015 30000/-

2 Three Day Workshop

Safety Requirements for Engineering Institutions

Safety and Fire Engineering

21-23 January 2015

78714/-

3 One day workshop

on Moodle-Open source learning management system

Electronics and CommunicationEngineering

27-31 October 2014

25000/-

4 One day workshop

B Tech Curriculum Revision

Safety and Fire Engineering

18th may 2015 10000/-

5 Talk Bionico Project Mechanical Engineering

12th January 2015 5000/-

Faculty/ Staff attended Meeting/training/Conference outside institution

Sl.No

Faculty Name Name of the Program Date Venue Amount

1 Dr. C A Babu (Professor, EE Division),

One day work shop onaccreditation awarenessprogram conducted byNBA and Nationalworkshop on national skillqualification frameworkfunded by AICTE.

27th&28th Nov 2014

College of Engineering, Trivandrum

4540/-

2 Ms. K.S. Beena (Professor, Civil Engineering)

5th ITSS Meeting 20th Sept 2014

Mascot Hotel, Trivandrum

2400/-

3 Ms. Renumol V.G(Assistant Professor, Information Technology)

R&D workshop 31st Jan2015

Govt. Engineering. College, Barten Hill, Trivandrum

4054/-4 Ms. Sheena K M

(Associate Professor, EEE Division)

R&D workshop 31st Jan2015

Govt. Engineering. College, Barten Hill, Trivandrum

5 Dr. Latha R Nair(Assistant Professor, CS Division)

6th ITSS Meeting 24th Jan2015

Mascot Hotel, Trivandrum

2270/-

ANNEXURE 3


Mentor’s Report

SCHOOL OF ENGINEERING, COCHIN UNIVERSITY OFSCIENCE AND TECHNOLOGY

MENTOR’S REPORT FORM (1)Dates of mentoring visit 16th& 18th February 2015

Name of Mentor: Dr. AshalathaThampuran

Name of Institution with Location: SCHOOL OF ENGINEERING, COCHIN UNIVERSITY OF SCIENCE & TECHNOLOGY

No: Seven key Aspects Qualitative Summary and Supporting Evidence of Progress

Progress since previous visit

COMPONENT 1 : IMPROVING THE QUALITY OFEDUCATION

1.1 Strengthening institutions to improve learning outcomes and employability of graduates

ICT based teaching learning is adopted

Continuous assessment of the semester and worker assignments. Two internal tests per each semester. Remedial classes whenever necessary to improve the quality of students.

Answer books of internal tests are shown to the students and action taken if necessary

Except improvement inplacement same as last visit

1.2 Scaling up postgraduateeducation and demand-driven research, development and innovation

Revision ofcurriculum andsyllabi is undertakenperiodicallyconsidering the needof the stake holderswith interaction withalumni, industryexpects

No improvementSpace crunch is felt especially in labs. PG students sharethe lab with UG students. New equipments are purchasedbut not sufficient staff


to engage lab classes

1.2.1

Establishing centers of excellence

School of Engineering has a very good R & D record. Almost all the permanent faculty have doctorate.

It is high time the SOE is established A centre of excellence and QIP centre by AICTE

Same as last visits steps being taken toestablish SOE as QIP centre

1.3 Faculty development foreffective teaching (pedagogical training)

100 % PG qualified faculty regular as well as for contract

Almost all the regular faculty has either Doctorate or pursuing studies towards doctorate degree. Faculty including contact staff has undergonesubject domain training.

Improvement All the contract staff members have been included in thefaculty development programme.

component 2 : Improving System management

2.1 Capacity building to strengthen Management

The procurement is controlled by the nodal officer keeping synchronization with then head of the departments.

The human resource is governed by the nodal officer academics.

The BOG periodically reviews the control & sustainable management of the institute.

Same as last visit


2.1.1 Implementation of good institutional governance

Development of Academic & Evaluation Unit

Academic Autonomy Academic Monitoring System NBA Accreditation -Applied for

accreditation.

Improvement is seen

Principal should given more administrative power.

Three tier monitoring systemStaff advisor, HOD and PrincipalVacancies to be filled up

No Improvement from last visit

2.2 Project Management, Monitoring and Evaluation

The Vice Chancellor of the university takes keen interest in performance and development ofthe institution as a whole.

BoG regularly reviews the progress.

SWOT analysis needs to be done department wiseand used for future planning. Strategic plan ofthe institute needs small changes in terms of long range and short range goals. Improvement is seen

ANNEX 3: Mentor Report Form (2) Dates of mentoring visit: 16th& 18thFebruary 2015

Name of Mentor: Dr. AshalathaThampuranName of Institution with Location: SCHOOL OF ENGINEERING, COCHIN UNIVERSITY OF SCIENCE & TECHNOLOGYNo: RECORD OF KEY

POINTS(Discussed withhead of theinstitution, chair ofthe governingbody)

INSTITUTIONALRESPONSE

NOTE OF ANY FOLLOW-UP NEEDED BYMENTORS, SPFU, NPIU

1 TEQIP Co-ordinator acting asPrincipal in fullcharge. He isOverloaded withwork.

Informed the authoritiesto appoint a permanentprincipal. Who is not aco-ordinator.

Vice chancellor hasto be addressed bySPFU , NPFU


2 The S.O.E is notgiven the status ofQIP centre byAICTE ever as allthe permanentmembers are PhDholders.

Steps are being takenup with AICTE by theauthorities.

No result so far. SPFU ,NPFU should take as thematter with AICTE.

3 50% vacancies arenot filled up withpermanent staff.Affects the qualityof TeachingLearning process.

Mentor has taken up thematter with ViceChancellor. Vicechancellor has promisedto increase thepercentage ofpermanent staff fromthe present 50 % to70%.

SPFU can follow up thematter with ViceChancellor. Mentor hasbeen given assuranceby VC to enhance thepercentage ofpermanent staff

4 Hostel facilitiesare not providedfor first yearstudents 50%coming fromoutside the state.They aresubjected to manyhardships which isaffecting thequality.

As a temporary solutionPTA can take action byassisting the students byarrangingaccommodation for thefirst years withoutincreasing financialburden. A staff can beappointed as a point ofcontact by the parentswhich will retrieve themoff a nature of worries.As permanent solutionhostel facilities (in-house) are to beprovided to all studentscoming from otherstates – should explorethe possibilities ofgathering funds fromcentral government.

PTA has to take actionregarding this. Acommittee comprisingof Principal, SeniorProfessors and one ortwo parents can workout the modalities. VCshould be approach togive sanction for thetemporaryarrangements. SPFU, NPIU can take asthe matter with theState and the CentralGovernment M.H.R.D

5 Admissionprocedure 50%through all Indiatest from outsidethe state 50 %from within thestate. Boughtdown the qualityof students.

100% admission throughCUSAT entrance test willimprove the quality.

Policy decision by thestate government SPFU,NPIU can address thegovernment regardingthe policy change.

6 At present SOE isone of thedepartments of

SOE is the departmentoffering under graduatecourses along with PG

Vice chancellor andsyndicate to takedecision regarding. The


University, wheremore number ofnon technicalcourses are beingoffered. It shouldbe madeautonomous. Atpresent onlyacademicautonomy isprovided.Administrative andfinancial controlvested with theuniversity.

where as the otherdepartment run PGcourses and researchprogrammes. The entireUniversity set up has tobe changed. SOE shouldbe made autonomous,academically,administrated andfinancially. Principalshould be givenadministrative power foreffecting control ofstudents.

problems faced by UGare totally differentfrom PG SOE should bemade independent andautonomous.

7 Buildings arespread over largeare – should bebrought under onecampus withhostelsaccommodatingengineeringstudents.

Addressing the authority– principal is keen onexploring the possibilityof brings all activities inone campus physicallyindependent andestablishing hostelfacilities.

Some new buildings likeLibrary Seminarcomplex and canteen.More effort by theUniversity to improvehostel facilities for UG

8 Number ofworking days islost to haphazardfestival activitiesof variousdepartments likeYouth festival,departmentprogrammes etc.

Vice chancellor wasaddressed to prepare acalendar for the entireUniversity for suchactivities. Loss of dayscan thus be reduced

Vice chancellor hasagreed to prepare anactivity calendar for theentire University

9 Number ofworking days islost due to thestudent strike,political strike,harthals etc.Actual contactdays are reducedwhich is turn bringdown the quality.

If SOE is given fullauthority and thePrincipal is givenadministrative power thepolitical activities can berestricted.

Vice Chancellor shouldbe addressed. Policydecision to be taken athigher level SPFU, NPIUcan take up the matterwith government.

ANNEX 3: Mentor Report Form(2) Dates of mentoring visit : 16th& 18th February 2015

Name of Mentor: Dr. AshalathaThampuranName of Institution with Location: SCHOOL OF ENGINEERING, COCHIN UNIVERSITY OF SCIENCE & TECHNOLOGYNo: List of Interviews Key Discussion Summary Points


1 Undergraduate students

Annexure I

2 Postgraduate students

Annexure II

3 Faculty Annexure III

4 Staff Annexure IV

5 Senior Management

Annexure V

6 Members of the governing body

Not conducted

7 Industry representatives

Not conducted

8 Head of the institution

Annexure VI

Annexure I

1. Meeting with U G students

Most of the students attend the courses belong to other states. The first

year students are not accommodated in the hostels. Those coming from

outside find it very difficult to find accommodation. Also they are

personally exploited by the seniors. As a scattered group they are

vulnerable to the seniors. This is very seriously affects the first year

students mentally and financially.

Though the medium of instruction is in English, there are a number of

instances where the Malayalam is used when the doubt of local students is

cleared. This should be looked into and English as medium of instructions

should be strictly followed.

Students are of high opinion of permanent staff. Comingto the temporary

staff, most of them lack experience. The lack of motivation also affects the

quality.

The opening of a new canteen and new library and auditorium are highly

appreciated by the students.


They are very much concerned about the working days being lost due to the

political hartals/bandhs in addition to students’ strikes and festival of other

departments.

Mentor has assures them that matter will be taken up with higher

authorities.

Not much improvement is seen especially in providing accommodation for

outside students.

Annexure II

2. Meeting with PG students

All non gate students are given financial assistance from TEQIP.

New equipments have been procured and installed. Dearth of space is felt.

The same lab is used by both. This is hampering the project work/ thesis

preparation of PG students.

There are not enough on line journals. For doing innovative research no

financial assistance is given. These students can be attached to staff that

are doing research on their own and getting seed money under TEQIP. If

financial assistance is given for innovative projects through staff advisor

the quality will improve

Independent labs are to be provided where they can do their projects.

Sufficient lab staff also to be provided to help them in their projects.

Principal has been addresses regarding this.

Meeting with Research scholar

Number of persons has registered for Ph.D work. There is dearth of

support staff members. The staff members who are guides can be given

seed money. They can financially fund the projects of research students

under their guidance/equipmentshave been purchased but no

independent space is allotted, where they can work after normal working

hours.

They should be given financial assistance to attend National conferences

to present papers within India. They also can be utilized for helping B.Tech

students in their projects work


Annexure III

3. Meeting with the faculty

50% of the faculty positions are filled with career progress.

A number of working days are lost due to harthal, bundh and students’

unrest, and fresher’s activities of other departments.

The staff members are not happy with the special actions taken by the

University like giving special condonation to students who are absent. This

affects the morale of the staff.

All academic activities, valuation preparation of syllabus, curriculum etc.

in addition to the work associated with TEQIP are to be undertaken by the

permanent faculty. The permanent staff is over burdened with extra

activities.

The lack of sufficient supporting staff also increases the work load staff

members.

Agreed that there are a list of improvement in infrastructure purchase of

books, equipments etc. through TEQIP.

The permanent staff has opportunity to attend National and International

conferences.

Annexure IV

4. Meeting with contract staff

50% of the teaching staff is on contract basis. A number of them are

retired from Industry and teaching. The contract period is for one year.

Though termed as contract it is as good as temporary. No increment or

incentive is offered for those who are there for many years. Terms and

conditions do not attract meritorious candidates and this affects the

quality of education. Of late they are being given opportunity to take part

in Seminar and workshop.

Academic activity like paper presentation etc is limited. The percentage of

staff on contract basis should be reduced from the present 50% to

improve the quality of education. The students also stated that the


performance of regular contract staff are far below that of permanent

staff.

Annexure V

5. Meeting with Vice chancellor

Contrary to my earlier meetings with the Vice chancellor the present Vice

chancellor is very supportive for the SOE. She has agreed to enhance the

percentage of permanent staff from the present 50% to 75%. She has also

agreed for a common university calendar where all activities curricular,

extracurricular, cultural activities will be confirmed to minimum time per

semester.

The various department conducting festivals on their own which is open to

the students of SOE, working days being lost on account of this are very

large.

Requested to make the SOE an autonomous body financially and

administrative. Academic activity is autonomous and the preparation of

syllabus, curricular and scheme are done with –If the Principal is given

more financial and administrative autonomy, it can function as an

independent entity and can assure quality improvements.

The school should be physically independent with its own enclosure. This

is the only school which has UG course and the numbers of students are

very large. Half of them come from outside. It becomes a fertile area for

interference from Political wings of students belonging to various parties.

This result in loss of working days in the institution which affects the

quality Principal should be given the responsibilities of taking actions

against the students who are disturbing the academic activities

Annexure VI

8. Meeting with the Principal and Nodal officers

The quality improvement regarding the teaching learning process wasdiscussed. Marked improvement in the quality is felt among thepermanent staff (50%) . In case of other 50 % who are on contract


basis, the improvement is not seen. Contract staffs also were givenopportunity to attend FD programmes conducted in the currentacademic year. Principal is not able to ensure discipline due to the factthat there is no authority to enforce that. Even in the case of studentsnot attending the classes regularly and have attendance deficiency,special condonation is given by the university outside the normal rulesand regulations. This is very detrimental to the whole process ofenforcing discipline inside the institute.

He also does not have the authority to take decisions regardingstudents attending festivals conducted by other departments. A numberof working days are lost to due to this. Vice chancellor has agreed tohave a common calendar for the university regarding extracurricularactivities which will ensure that the number of days lost minimum. Toimprove the quality the earlier selection process of all India entrancetest by CUSAT is to be reintroduced with entire seats on all India merit.Accommodation for outside candidates should be assured to get qualitystudents on an experimental basis, Principal with the help of PTA canarrange lodging facilities for the students coming from other stateswithout any financial commitments. This accommodation can besupervised by senior faculty

The percentage of permanent staff to be increased Dearth of permanentstaff members affecting the extracurricular activities of students. Vicechancellor agreed to the increase to 75 %.

New equipment has been installed, but lack of space is felt in many labsand some labs being shared by UG & PG students. The dearth of non-teaching technical staff is very severe and affecting the quality oflaboratory classes. This has been discussed on previous visits, but noimprovement is seen.

New block with library, seminar hall has been commissioned. Newcanteen is also being functional. The efficiency of the institution andquality of teaching learning process can be improve if the followingthings are looked into

1. Make SOE and autonomous institution not only on academic but,financial and administrative.

2. Physical enclosure to ensure that it is protected from outsiders. 3. Residential accommodation to all students especially for those coming

from other state.4. Admission on the basis of all India test by CUSAT

Overall performance of TEQIP is satisfactory. Industry institutional interaction, industrial visit and Entrepreneurship needs improved Effortsto be taken by the Nodal officer to improve the performance.


Annexure 4

Analysis of Transition Rate from B.TechIand II Semesters to III Semester (2013 Admission)

Sl.No.

Item

1. The number of students admitted 578

2. The number of students appeared for the I and II Semesters Examination

574

3. The number of students passed in all subjects

225

4. The number of students failed in one subject

97

5. The number of students failed in two subjects

57

6. The number of students failed in three subjects

46

7. The number of students failed in four subjects

31

8. The number of students failed in five subjects

21

9. The number of students failed in six subjects

23

10. The number of students failed in seven subjects

17

11. The number of students failed in eight subjects

20

12. The number of students failed in nine subjects

20

13. The number of students failed in ten subjects

5

14. The number of students failed in eleven subjects

6

15. The number of students failed all twelve subjects

5

16. The number of students withheld result 1


Annexure 5

TECHNICAL EDUCATION QUALITY IMPROVEMENTPROGRAMME PHASE II

STATUTORY AUDIT 2013-2014

OBSERVATIONS

1. COCHIN UNIVERSITY OF SCIENCEAND TECHNOLOGY, COCHIN

SLNO

OBSERVATIONS MANAGEMENT REPLY

I ACADEMIC SUPPORT FOR WEAKER STUDENTS

1

During the year the college incurred an Expenses of Rs2,02,559/- for an Orientation programme for newlyadmitted students.Which includes remuneration Rs.1,06,800/- &programme related expense Rs. 95,759/-.It wasnot included in Equity Action Plan. It will leads todisallowance of Rs 2,02,559/-.

2

During the year the college incurred an expense of Rs 1,49,714/- for “Student empowerment” during the year. Itwas not included in Equity Action Plan. It will leads todisallowance of Rs 1,49,714/-

II ENHANCED INTERACTION WITH INDUSTRY

1

As per TEQIP rules Industrial training of students are notpermissible. During the year the college incurred Rs2,25,708/- as expenses in relation to industrial visitDetails of which are furnished in Annexure I.

III FACULTY AND STAFF DEVELOPMENT

1

During the year the college Paid Honorarium to own stafffor various programmes conducted under FSD amountingto Rs 91,350/- . As per TEQIP rules Honorarium to ownstaff is not permissible as expenditure. Details of whichare furnished in Annexure II.

2

As per the Guidelines for International travel “Anyinternational tour undertaken without CompetentAuthority’s approval will notbe considered a part of theProject and, therefore, expenditure incurred will notbeeligible for reimbursement”. During the year thecollege reimburse Rs. 1,52,412/- as expense in connectionwith International travel without receiving Approval fromappropriate authority. Details of which are furnished inAnnexure III.

IV INCREMENTAL OPERATING COST


1

As per Section 194 C of Income Tax Act 1961 “Anyperson responsible for paying any sum to a residentcontractor for carrying out any work (work includesadvertising)must deduct income tax at the prescribed ratesfrom such sum at the time of credit or payment whicheveris earlier if such sum exceeds Rs 30,000/- in singlepayment or Rs 75,000/- in aggregate”. During the year thecollege paid the following advertisement charges withoutdeducting TDS:

a. Rs.1, 16,000/- paid to M/s Kasturi& Sons Ltd.b. Rs 60,928/- paid to M/s Mathrubhumi.

2

As per TEQIP Rules “Expenditure is permissible onlyConsultancy Servicesare procured in accordance with theprocurement methods and procedures given in theProcurementManual”. Procurement method was notchosen for linsta service of panel box, amount paidRs.66,526/-.TDS has not been deducted for this payment.Which seems to be disallowance of Rs 66,526/-.

3

TDS was not deducted for repair charges paid to M/sSheethal Enterprises amounting to Rs30,000/-. Moreover,the charges were not paid in respect of assets purchasedunder TEQIP.Hence the above amount should bedisallowed.

4

MIS officer is appointed under a contract for the paymentof Rs.25, 000/- per month. It is a professional payment soit is required to deduct tax at 10% under 194J of theIncome Tax Act.TDS was not deducted for paymentRs. 1, 31,667/- to MIS Officer.

V GENERAL

1

During the course of our audit we have observed thatthere is Delay in Settlement of Advance. Details arefurnished in Annexure IV.

2 Establishment of four Funds:

i. Creation and establishment of Four Fundsis a Project requirement that is to becomplied with by all institutions.

ii. These Funds should not be used duringthe Project period as funds for variousactivities are available under the Project.

iii. Each project institution is to build theseFunds with annual contribution into eachFund equal to at least 0.5% (total 2%) ofannual total recurring expenditure of theinstitution.

On the basis of informations and explanations givento us we have noticed that the institution maintainsthese bank accounts but not accounted in the books


of accounts (tally). So we are not in a position toidentify the transactions in these accounts.

ANNEXURES

ANNEXURE I - INDUSTRIAL VISITDate Particulars Amount

12-04-2013Being Toalxpe of industr visit by arunkumart .advreg no 14, 22.01.2013

29 900.00

12-04-2013Being TE of industrial visit under III cell by Sri arunkumar on 16.2.2013, ad reg no.18

32 080.00

04-06-2013Being Tot exp of indust visit under III cell, Advreg no;23, jibukumar

23 846.00

27-08-2013 Being 50% fee for industrial training for 5 students 7 500.0001-02-2014 Being adj entry, advreg no 24, Renumol VG 42 200.00

01-02-2014Being advreg no 25, excess amt paid to Dr. Renumol V G, ind visit to ISRO,

800.00

01-02-2014 Being adju entry, advreg no 30, Renumaol VG, ISRO 21 500.00

01-02-2014Being ADV settlemet, advreg no 30, dr. renumol VG, ISRO visit

3 166.00

01-02-2014 Being Adj entry advreg no 43, Latha R NAir 40 000.00

01-02-2014Being excess amt paid to adv settlement, no 43, ISRO visit, Latha R Nair

50.00

01-02-2014 Being aajentrhyadvreg no 29, Dr Philip samuel 21 500.00

01-02-2014 Being excess amt paid, advreg no 29, philipsamuel, isro visit 3 166.00

TOTAL 2 25 708.00

ANNEXURE II – HONORARIUM TO OWN STAFF

Date Particulars Amount Programme Remarks Honararium


02-07-2013Advance to Dr. Saju K K

1 31 658.00 Honararium paid to CUSATprofessors

28 000.00

02-07-2013Advance to Dr. Philip Samuel

1 04 690.00

STTP on officeautomation tools and practices

Honararium paid to CUSATprofessors

32 350.00

16-07-2013Advance to AnjuPradeep

91 932.00STTP on Imaging techniques


4 500.00

30-08-2013

Advane to Dr. Santhoshkumar

1 00 000.00

STTP on Innovations and open source tools in IT


4 500.00

01-02-2014Advance to Dr. G Madhu

1 30 000.00STTP on saftey and fire protection


22 000.00

TOTAL 91 350.00

ANNEXURE III – INTERNATIONAL TRAVELDate Particulars Amount Remarks

11.03.2014 SBT 30 579.00GO order not received

11.03.2014 Advance to Dr.S.Mridula 40 000.0021.03.2014 Advance to Dr. Latha R Nair 57 333.00

GO order not received21.03.2014 Advance to Dr. Latha R Nair 24 500.00

TOTAL 1 52 412.00

ANNEXURE IV – DELAY IN ADVANCE SETTLEMENT

Name ofParty

ProgrammeAdvance

Sanctioned Date

Sanctioned Amount

ActualExpenditure

SettlementDate

Dr. Sudheep

Workshop on Advances in WEB Technology using java

25.03.2013 100,000.00 85,083.00 02.07.2013

Dr. Philip Samuel

STTP on office automation tools

26.02.2013 130,000.00

104,690.00 02.07.2013


and practices

Unni A M

Workshop on Electronic Design tools and its applications

23.05.2013 100,000.00 100,000.00 30.08.2013

Dr.Sheena K M

STTP on Energy conservation and management

01.11.2012 135,000.00 121,850.00 24.09.2013

Dr. Mythili

Training programme on Hands on training on DSP hardwere

18.04.2013 100,000.00 99,216.00 01.10.2013

Dr. Santhoshkumar

STTP on Innovations and open source tools in iT

26.02.2013 100,000.00 100,000.00 12.11.2013

Ancy Zachariah

workshop on mat lab

12.11.2013 60,000.00 49,500.00 06.03.2014

Dr.Glory Joseph

STTP on Advancements in Concrete Technology and Special Concretes

19.11.2013 100,000.00 98,319.00 07.03.2014


Annexure 6

GOVERNANCE GUIDELINESDOCUMENT

(Draft)April, 2015

for

School of EngineeringCochin University of Science and

TechnologyKochi, Kerala, India


CONTENTS PageNo

INTRODUCTION

1 INSTITUTION

1.1 Vision and Mission of the Institution

1.2 Organizational Structure

2 ROLE OF GOVERNING COUNCIL

A PRIMARY ACCOUNTABILITIES

A.1 Approval of the mission and strategic vision of the institution

A.2Establishment and monitoring of proper, effective and efficient systems of controland accountability

A.3Monitor institutional performance and quality assurance arrangements

positions of the institution

BOPENNESS AND TRANSPARENCY IN THE OPERATION OF GOVERNING BODIES

B.1 Promoting transparency and openness at every level

B.2 Register of interests of members of Governing Council

C KEY ATTRIBUTES OF GOVERNING BODIES

C.1 Structure of Governing Council / Board of Governors

C.1.1 Representation to the Governing Council from different stake holders

C.1.2 Independent members- co-opted members

C.1.3Nomination committee for Appointment to members of Governing Council 15

C.1.4 Rotation and reappointment of members 15

C.1.5 Students’ participation in governance of college 15

C.2 Roles and responsibilities of Governors 16


C.2.1 Chairman 16

C.2.2 Members 17

C.2.3 Head of the Institution 17

C.3 Delegation 18

C.3.1 Delegation to Chairman 18

C.3.2 Delegation to committees 18

C.3.3 Delegation to Head of the institution 18

C.3.4 Delegation to other functionaries 18

C.4Frequency, Processes and Rules for Conduct of Governing Council Meetings 19

DEFFECTIVENESS AND PERFORMANCE REVIEW OF GOVERNING BODIES 20

D.1 Induction and Development 20

D.2Performance review of the Governing Council in meeting the strategic goals and 20objectives of the institutions

E REGULATORY COMPLIANCE 21


Introduction

This document is for the Governance of School of Engineering, a constituentDepartment of Cochin University of Science and Technology, Kochi, Kerala. Thisdocument of Governance has been evolved and the provisions being practiced,based on;

1. Cochin University of Science and Technology Act and Statutes2. TEQIP Good Practice Guide for Governing Bodies3. Best practices of the institution at present

The document reflects the suggestions contained in TEQIP Good Practice Guidefor Governing Bodies.

The main aim of bringing out this document on Governance is to put on recordthe structure and practices for Governance that have resulted in efficientfunctioning to provide benefits and satisfaction to all stake holders and hencelead to overall quality enhancement. Some indicative benefits are presentedbelow.

Integrity at all levels of individuals, systems and organization in relation toexternal and internal related activities of the institution.

Strong leadership and management skills in all the places where they areneeded

Processes in place for monitoring and improving the quality of teachingand learning, and within institutions for improving that quality withappropriate student involvement

Processes in place to deliver improvements in research quality

Processes in place to develop entrepreneurship eco-system.

Lean and competent administration

Robust and transparent financial systems, especially regardingprocurement, and strong internal and external audit

Effective student support arrangements

Student participation in management and governance at all levels

Contribution to better performance in accreditation

Focused awareness of institutional outputs, especially increasedemployability

Processes to help follow compliance of rules and regulations.

The document is structured into five sections. Section 1: discusses institution’svision, mission, organizational structure and roles and responsibilities of keypositions, including the differences between governance and management.


Section 2: covers the role of Governing Council. Sections 3, 4, and 5respectively, discuss roles and responsibilities of members, delegation ofauthority to different functionaries, and frequency and processes for the conductof Governing Council meetings.

The Governing Council recognizes the need for self-review of its functioning, andprovision has been made to undertake rigorous evaluation of its owneffectiveness and that of its committees at least once in 5 years. Effectiveness ismeasured against both the institution’s statement of primary accountabilitiesand its compliance with these guidelines. Structures and processes will berevised accordingly, as part of the Governing Council’s ongoing regular reviewprocesses.

This document has drawn considerably from “TEQIP Good Practice Guide forGoverning Bodies December 2012”.

The institution and the Governing Council place on record its appreciation for theguidance provided and thanks the authors responsible for it.

References

3. Cochin University of Science and Technology Act, 1986and Statutes.

4. Enhancing the Capabilities of Technical Education Institutions in India TEQIP Good Practice Guide for Governing Bodies December 2012. A Government of India, Ministry of Human Resources Development and World Bank Initiative In partnership with State Governments of India


Section 1: Institution

The School of Engineering (previously called School of Technology) wasestablished as a constituent Department of the then University of Cochin in theyear 1979 to offer post graduate programmes in Chemical, Civil, Electrical andMechanical Engineering for the benefit of working professionals. PhD programmein Civil engineering was initiated by the School in 1981. The University wasrenamed as Cochin University of Science and Technology in the year 1986.B.Techprogrammes in Civil, Computer Science and Engineering, Electronics andCommunication Engineering and Information Technology were introduced in theSchool in the year 1995 followed by Safety and Fire Engineering in 1996 andElectrical and Electronics Engineering in 2003.

The School of Engineering presently offers B.Techprogrammes in sevendisciplines, ten M.Techprogrammes, and PhD programmes in all the major areasof engineering. The School has so far produced 55 PhDs. A number of researchprojects funded by agencies like DST, DRDO, ISRO, Central Water Commission,UGC, AICTE, Coir Board, and KSCSTE have been completed by the faculty ofSchool of Engineering. The School also offers consultancy and testing services.

1.2 Vision and Mission of the Institution

Vision

To become an engineering educational institution of international standing bystriving continuously in pursuit of excellence in education, research,entrepreneurship, and technology related services to the society

Mission

To provide high quality education in major engineering disciplines fromundergraduate to doctoral levels through a creative balance of academic,professional and extracurricular programmes.

To foster and maintain mutually beneficial partnerships with alumni,industry, and central governments through public services assistance andcollaborative research

To be a major contributor to global technology base through scholarshipand research.


Organizational Structure

Being a School of Cochin University of Science and Technology, the followingauthorities of the University have jurisdiction and control over School ofEngineering.

(i) The Syndicate(iii) The Academic Council,(iv)The Faculty (v) The Boards of Studies,

The Governing Body / Governing Council of School of Engineering will functioncomplementary to the above authorities of the university.

Vice Chancellor of the University

The Vice-Chancellor shall be the principal academic and executive officer of the University.

(1)The Vice-Chancellor shall be appointed by the Chancellor on theunanimousrecommendation of a Cornmettee appointed by him consisting of three members,one nominated by University Grants Commission, one elected by the Syndicate and the thirdnominated by the Government. The Committee shall make its recommendation within aperiod of three months from the date of its appointment.(2) In case the committee appointed under sub-section (1) is unable to recommend a nameunanimously, the Vice-Chancellor shall be appointed by the Chancellor from the panel ofthree names submitted to him by the committee within the period specified in the preceedingsub-section.(3) If the committee fails to make a unanimous recommendation or submit a panel of namesas aforesaid, another committee consisting of three new members, one nominated by theUniversity Grants Commission, one elected by the Syndicate and the third nominated by theGovernmentshall, make a unanimous recommendation or submit a panel of three names tothe Chancellor, within three months of its constitution, and the Chancellor shall appoint aVice-Chancelloraccordingly.Provided that it shall be open to the Chancellor for reasons to be stated in writing, to appoint,by nomination, an appropriate person as Vice-Chancellor for such time as he may considerexpedient.(4) No person who has completed sixty years of age shall be eligible for appointment asVice-Chancellor.(5) The Vice Chancellor shall hold office for a term of four years from the date on which heenters upon his office and shall not be eligible for reappointment.(6) The remuneration payable to, and the other conditions of service of the Vice-Chancellorshall be determined by the Chancellor.(7) The Vice-Chancellor shall be the principal academic and executive officer of theUniversity.(8) The Vice-Chancellor shall be the Chairman of the Syndicate, the Senate and theAcademic Council, and shall be entitled to be present at and to address any meeting of anyauthority of the University, but shall not be entitiled to vote thereat unless he is a member ofthe authority concerned.


(9) It shall be the duty of the Vice-Chancellor to ensure that the provisions of this Act, andthe Statutes, Ordinances and Regulations are observed and he shall have all the powersnecessary for this purpose.(10) The Vice-Chancellor shall have the right of visiting and inspecting institutionsmaintained or recognised by the University.(11) If at any time, except when the Syndicate or the Academic Council is in session, theVice-Chancellor is satisfied that an emergency has arisen requiring him to take immediateaction involving the exercise of any power vested in the Syndicate or the Academic Council,the Vice-Chancellor may take such action as he deemsfit, and shall, as soon as may be,report the action taken by him to the Syndicate or the Academic Council, as the case maybe, for approval.(12) Subject to the provisions of this Act, the Statutes and the Ordinances, the Vice-Chancellor shall have the power(a) to make appointments to posts below the rank of Assistant Registrar, and prescribe theirduties;(b) to suspend, dismiss or otherwise punish any employee of the University below the rankofAssistant Registrar;(c) to take disciplinary action against students of the University Provided that he may delegate any of his powers under this sub-section to the Pro-Vice-Chancellor or the Registrar.(13) The Vice-Chancellor shall have the power to convene meetings of the Syndicate, theSenate and the Academic Council, or any other authority of the University.(14) It shall be the duty of the Vice-Chancellor to ensure that the proceedings of theUniversity are carried on in accordance with the provisions of this Act, the Statutes, theOrdinances, the Regulations and the Rules made thereunder and to report to the Chancellorevery proceedings which is not in conformity with such provisions.(15) The Vice-Chancellor shall exercise such other powers and perform such other functionsas may be prescribed by the Statutes.(16) In the event of a temporary vacancy occurring in the office of the Vice-Chancellor, thePro-Vice-chancellor shall perform the duties of the Vice-Chancellor.(17) In the event of a permanent vacancy occurring inthe office of the Vice-Chancellor, theChancellor shall make necessary arrangements for exercising the powers and performingthe duties of the Vice-Chancellor until a Vice-Chancellor who is appointed under theprovisions of this Act,assumes office.

The Syndicate

(1) The Syndicate shall be the chief executive body of the University and shall consist of thefollowing members, namely:-(i) The Vice-Chancellor,(ii) The Pro-Vice- Chancellor,(iii) The Director of Technical Education,(iv) The Secretary to Government, Higher Education Department or his nominee(v) The Secretary to Government, Finance Department or his nominee.(vi) The Executive Vice President of the Kerala State Council for Science, Technology and Environment.(vii) Three Deans of Faculties of the University by rotation in the alphabetical order of the Faculties in every two years.(viii) An expert from the field of Industry and Commerce, nominated by the Chancellor.(ix) Five members of the Senate, nominated by the Government, of whom one shall be a member of the Scheduled Caste or Scheduled Tribe and one shall be a teacher.


(x) An official representative of the University Grants Commission, nominated by the Commission.(xi) Two persons nominated by the Government from among the members of the Legislative Assembly of Kerala.(xii) A nominee of the Kerala State Higher Education Council(xiii) A student representative, nominated by the Government who is a member of the university senate.(xiv) A woman nominated by the Government.

The term of office of the members nominated under items (viii), (ix), (x) and (xi) in sub-section (I) shall be four years from the date of their nomination and they shall not be eligible for re-nomination.Provided that no person nominated in his capacity as a member of the Legislative Assembly shall hold office as a member of the syndicate for a longer period than three months after he has ceased to be such member of the Legislative Assembly, unless in the meanwhile, he again becomes a member of the Legistlative Assembly.

Subject to the provisions of this Act and the Statutes, the executive powers ofthe University including the general superintendence and control over itsinstitutions shall be vested in the Syndicate and subject likewise the Syndicateshall have the following powers,namely:-(i) to so manage the University that its objectives are fulfilled;(ii) to admit an institution to the University as a Recognised Institution inaccordance with the terms and conditions prescribed by the Ordinances;(iii) to make Statutes for the consideration of the Chancellor;(iv) to make Ordinances and Rules and to amend or repeal the same; (v) to hold, control and administer the properties and funds of the Universityincluding investment of money in such stocks, funds, shares or securities asdeemed fit;(vi) to provide buildings, premises, furniture, apparatus and other requisites forcarrying on the work of the University, and to that end enter into, vary, carry outand cancel contracts on behalf of the University;(vii) to direct the form, custody,and use of the common seal of the University;(viii) to arrange for and direct the inspection of hostels and other institutions andto constitute a Board of Inspection for that purpose;(ix) to establish, maintain and manage departments and institutes of researchand other advanced centres of learning as it may from time to time deemnecessary;(x) to appoint teachers and other employees of the University of and above therank of an Assistant Registrar and prescribe their duties;(xi) to create teaching, technical, administrative,ministerial and other necessaryposts;(xii) to- suspend, discharge, dismiss or otherwise take disciplinary action againstteachers and other empoyees of the University of and above the rank ofAssistant Registrar;(xiii) to entertain, adjudicate upon, and if thought fil, to redress any grievances ofthe officers of the University, the teaching staff, the students and otheremployees of the University,who may, for any reasons, feel aggrieved;(xiv) to fix and regulate the fee payable by the students;(xv) to create academic fellowships, honorary or otherwise;(xvi) to create research fellowships. Scholarships, studentships, bursaries,medals and prizes with the prior concurrence of the Finance Committee;


(xvii) to exercise supervision and control over the residence and discipline ofstudents;(xviii) to consider and pass the Financial Estimates, the Annual Accounts,together with the Audit Report and the Annual Report of the University inaccordance with the provisions of the Statutes made in this behalf;(xix) to conduct examinations and approve and publish the results thereof;(xx)to appoint members to the Faculties and Boards of Studies;(xxi) to approve panels of examiners and to fix their remuneration;(xxii) to delegate any of its powers to the Vice-Chancellor;(xxiii) to arrange for the inspection of recognised institution to ensurecompliance with the conditions of recognition and to decide on the continuanceof recognition;(xxiv) to withhold or cancel the result of any candidate at any examination;(xxv)to accept grants, endowments, bequests, donations and transfers ofmovable and immovable properties to the University on its behalf;(xxvi) to negotiate with other Universities for the recognition of the examinationsof the University;(xxvii) to establish, in collaboration with industries, research facilities and servicetraining for the students; and(xxviii) to exercise such other powers and perform such other duties as may beprescribed.

The Academic Council

(I) The Academic Councilshall be the principal academic body of the University, andsubject to the provisions of this Act, the Statutes and Ordinances,co-ordinate and exercise general supervision over the academicprogrammes and policies of the University. it shall be responsiblefor the maintenance of standards of instruction, research,education and examinations within the University, and shallexercisesuch powers and perform such other dutiesas may beconferred on itby the Statutes.(2) The Academic Council shall consist of the followingmembers, namely:.Ex-officio members(i) the Vice-chancel lor,(ii) the Pro-Vice-chancellor,(iii)a nominee each of the Vice-Chancellors of otherUniversities in the State, representing the Faculties of Science, Engineering, Technololgy, and SocialScience.(iv) the Director of Technical Education,(v) the Deans of Faculties,(vii) all members of the Syndicate who are not otherwise members of the Academic Council.(viii) all the HeadsofDepartmentslSchools of study andresearch.(ix) all the Chairmen of the Boards of Studies who arenot othewise members of the Academic Council

Nominated members


(i) Three senior Professors who are not otherwisemembers of the Academic Council nominated bythe Vice-Chancellor for a term of two years,representing distinct branches of studies.(ii) Three senior Readers who are not otherwisemembers of the Academic Councilnominated by theVice-Chancellor for a term of two years, representingdistinct branches of studies.(iii) Five outstanding scholars of national/internationalrepute from outside the State nominated by theChairman, University Grants Commission, for a periodof two years,(iv) One representative each of the following national institutions /organisations to be nominated by thechancellor, on the recommendation of the Vicechancellor,for a period of two years; (a) Council ofScientific and Industrial Research, (b) Departmentof Science and Technology (Government of India),(c)lndian Council of Agricultural Research,(d) IndianSpace Research Organisation, (e) National Instituteof Oceanography and (f) Defence Research andDevelopment Organisation.(v) Three experts in Industry and Commerce to benominated by the chancellor for a term of twoyears.Elected members(i) Two members, elected by the Students of the University,for one year, from among themselves in such manner as maybe prescribed, of whom one shall be from the research wingand the other from the graduate and post-graduate students.24. Powers and duties of the Academic Council.- Subjectto the provisions of this Act and of the Statutes, theAcademic Council shall have the following powers,duties and functions, namely;-(i) to advise the syndicate on all academic matters;(ii) to make Regulations and to amend or repeal thesame, with the approval of the Syndicate on thefollowing matters:-(a) prescribing courses of studies and scheme ofexamination;(b) prescribing qualifications for admission of students tovarious courses of studies and to research degrees,and to the examinations and the conditions underwhich exemption may be granted;(c) prescribing the standards of evaluation of theperformance of students and classification of studentson the basis of their performance in theexaminations;(d)prescribing the conditions for admission of candidatesfor research degrees and the requirements for theaward of such degrees;(e) prescribing the qualifications for recognition ofteachers and scientists as supervising guides forresearch;(f)prescribing the equivalence of examinations,degrees, diplomas and certificatesof otherUniversities, institutions, boards;(g) prescribing the qualifications of teachers inconformity with the recommendations of the UniversityGrants Commission;(h) prescribing the norms for the upgradation of teachingposts(iii) to examine and act upon the recommendations ofthe various faculties in making Regulations;(iv) to determine what degree, diplomas and otheracademic distinctions shall be granted by theUniversity, and to award the same;(v) to institute teaching posts, scholarships, fellowships;(vi) to consider the annual reports and to makesuggestions thereon before it is considered by theSyndicate;(vii) to recommend to the Syndicate the conferment ofhonorary degrees and other distinctions;


(viii) to delegate to the Vice-Chancellor any of its powers(ix) to exercise such other powers and perform suchother functions as may be prescribed bythe Statutes.

The Academic Council of the University serves as the Academic Councilof School of Engineering also.The Dean of the Faculty of Engineering, Head ofthe institution, Chairman, Board of Studies in Engineering (UG), Chairman, Boardof Studies in Engineering (PG) , a senior Professor of Engineering and a seniorReader in Engineering are members of the Academic Council.

Faculty

(a ) The University shall have such facultiesas may be prescribed by the Statutesfrom timetime.(b) Each Faculty shall subject to the control of theAcademic Council, be responsible for the coordinationof study and research in the branchesof studies represented in the Boards of Studiescoming under its purview.(2) The term of the Faculty, its constitution andmembership shall be prescribed by the Statutes.

Subject to the provision of this Act, each Facultyshall exercise such powers and perform such dutiesas may be prescribed by the Statutes.There shall be a Dean for each Faculty, who shallbe nominated by the Vice-Chancellor.The Dean of eachFaculty shall be responsible forthe due observance of the Statutes, Regulations andOrdinances and in guiding the deliberations of theFaculty.The Dean of a Facultyshall hold office for a term ofthree years.

The School of Engineering comes under the Faculty of Engineering ofthe University.

Board of Studies

The Board of Studies (BoS) is primarily responsible for the curriculum design, delivery and assessment. Its principal concerns are:

The general arrangements for teaching and examining The curriculum structure and content Supervision of the academic progress of students.

The University has two boards of studies under Faculty of Engineering.

(i) Board of Studies in Engineering (UG)(ii) Board of Studies in Engineering (PG)

The Chairman of the BoS is nominated by the Vice Chancellor and the syndicate constitutes the boards.

Almost 90 percent of the members in the Board of Studies in Engineering (UG) and Board of Studies in Gngineering (PG) are teachers of School of Engineering.


Governing Body/ Governing Council of School of Engineering

Governing Council of School of Engineering has been constituted as per thenorms of University Grant Commission / PIP of TEQIP II. The Governing Body /Governing Council has been constituted to act as a link between the School ofEngineering and the authorities of the University in order to ensure that thestake holders, including students, faculty and institutional management, as wellas those from the wider society, have full confidence and trust in the institution –and that all those who have governance responsibilities and accountabilities,both within and outside institutions, carry these out effectively.

The Chairman of the Governing body shall be the Vice chancellor / an eminenteducationalist or industrialist nominated by the Vice Chancellor.

Principal / Head of the Institution

The Head of Institution is responsible to the governing body as well as theauthorities of the University for advice on strategic direction and for themanagement of the institution.

The Head of the Institution is accountable to the governing body as well as theUniversity authorities, which reviews the functioning and growth of the institutionin relation to the authority delegated to him/her having regard to these that areconferred directly by the instruments of governance.

Head of the institution has the following responsibilities:

Policy planning and providing academic and administrative leadership Academic and administrative management of the institution Monitoring and Evaluation of academic and research activities Promotion of industry-institution interaction and R&D activities Providing consultancy services Participation in policy planning at the regional/National level for

development of technical education Managing the Quality Management System of the Institution Teaching Student and stakeholders’ satisfaction.

To ensure smooth functioning of operational and academic activities the Head ofInstitution shall be supported by different Department Heads, the ResearchCommittee, and ‘Cells’, such as the Examination Cell, and others. At theinstitution level, a School Council consisting of all the regular faculty membersshall exist. The Council play a leadership role at the institution level and help theHead of Institution to plan, implement and monitor the academic and day-to-dayadministrative activities and also new initiatives.

Controller of Examinations

The Controller of Examinations of the University acts as the Controller of Examinations for School of engineering also.


Role: Coordinating the Examination activities

Responsibility Announce the schedule of Semester End Examination (SEE) as per the

dates defined in the academic calendar Organize setting of question papers, schemes of evaluation and solution,

scrutiny of question papers, printing of question papers and stationary Conduct the SEE and arrange for valuation Arrange of compilation of results and announce the results.

AuthorityPlan and conduct the semester end examinations. Ensure required discipline of all such matters.

Head of the Department

Role: Head of the Department

Responsibility: Academic and administrative management of the department Providing leadership in both postgraduate and undergraduate

courses in relevant field of specialization Teaching, Research and research guidance Consultancy services Policy planning, Monitoring and Evaluation and Promotional

activities both at departmental and institutional level Participating in Curriculum development and developing resource

materials Design and development of new programmes Continuing education activities Interaction with industry and society Students’ counseling and interaction Administration both at Departmental and institutional levels House keeping Student and stakeholders’ satisfaction.

Authority:• Approval of teaching plans

2: Role of Governing Council

A.Primary accountabilities

The Governing Council is collectively responsible for overseeing the institution’sactivities, determining its future direction, and fostering an environment in whichthe institutional mission is achieved. This shall be done with the concurrence ofthe university authorities.


A.1 To approve the mission and strategic vision of the institution

Governing council has a duty to enable the college to achieve and develop itsmission and primary objectives for learning, teaching and research.

This responsibility includes considering and approving the institution’s strategicplan, which should set out the academic aims and objectives of the institutionand identify the financial, physical and staffing strategies necessary to achievethese objectives. The Institution should adopt a risk-based approach to strategicplanning.

It is the duty of the Governing Council to oversee the creation and delivery of thestrategic vision and direction of the institution. This will encompass the purposeand mission of the institution. However, it is the responsibility of the Head of theInstitution and the School council to convert the strategy into detailedoperational planning that is delivered consistent with the values, purpose andmission of the institution.

At the institution level a team comprising the Head of Institution, Heads ofDepartments, and senior faculty, shall formulate a draft strategic plan and will beplaced before the school council. . The same shall be placed before theGoverning Council for its consideration and approval. The approved plan beplaced before the university syndicate for its concurrence. The strategic plan isreviewed after three years.

A.2 To ensure the establishment and monitoring of proper,effective and efficient systems of control and accountability

A 2.1 Finance

Financial responsibilities of the Governing Council include:

a. Ensuring that funds provided by funding bodies are used in accordance with the terms and conditions specified in any funding agreements/contracts/memorandum

b. Ensuring that there is a clear and quantified scheme of financialdelegated authority of approval and expenditure to managers atappropriate levels

A 2.2 Procurement

Governing Council shall ensure that there is a sound system of internalcontrol, with responsibilities for ensuring the delivery of value for money(VFM) from public and institutional funds without compromising quality,transparency and fairness to all stakeholders. The Governing Council willreview the functioning of the procurement system periodically and advisethe Vice Chancellor and syndicate of the University.


Governing Council shall ensure that value-for-money (VFM) in procurementis achieved through obtaining assurances that:

Adequate internal procurement policies and procedures are in place Policies and procedures are consistently applied, and there is

compliance with relevant legislation Procurement is carried out in an open and transparent manner

without any entry barriers and all eligible suppliers, manufacturersand consultants are allowed to participate.

A.3 To monitor institutional performance and quality assurance arrangements

Governing Council is responsible for monitoring institutional performanceagainst plans and approved key performance indicators (KPIs), whichshould beappropriately benchmarked, where possible against theinstitutions.

The Governing Council actively measures and monitors institutionalperformance, including through the use of agreed KPIs which are bothrealistic and challenging

The Governing Council regularly reviews comparative institutionalperformance with relevant peer institutions with a process such asbenchmarking

The Head of the Institution shall submit a report to the Governing Councilbased on the KPIs set by the Governing Council

Based on the reviews, the Governing Council shall advise and guide theinstitution to address the gaps.

B.OPENNESS AND TRANSPARENCY IN THEOPERATION OF GOVERNING BODIES

B.1 To promote Transparency and Openness at every level

The Governing Council shall ensure the existence of a mechanism for providingrelevant information to students, faculty, the general public, and potentialemployers of graduates on all aspects of institutional activity relating toacademic performance, finance and management.

The Governing Council shall publish an annual report during September of everyyear. This report shall include academic, research, extracurricular and sportsachievements of staff and students, and the financial statement of the college.

The minutes of the Governing Council shall be made available on website of the college.

B.2 Register of interests of members of Governing Council


The Member Secretary shall maintain a register of interests of all members of theGoverning Council along with their resume. The register should be publiclyavailable and should be kept up to date.


C.KEY ATTRIBUTES OF GOVERNING BODIES

C.1 Structure of Governing Council / Board of Governors

In this section, the structure of the Governing Council is set out.

C 1.1 Representation to the Governing Council from different stakeholders

Table 1: Structure of Governing Council

Sl Position No Category Remarks PeriodNo

1 Chairman 1

Vice Chancellor or an eminent educationalist/industrialist nominated by the VC.

2 Members 2

Nominees of the University Syndicate

3 Member 2 Faculty of theNominated by the Vice Chancellor based on 2 years from

Institution seniority the date ofappointment

4 Member 2 Nominated by the Vice Chancellor 2 years fromIndustrialist the date of

appointment

5 Member 1 UGC nominee Nominated by the UGCAs per UGC norms

6 Member 1 State As per State

governmentGovernment norms

nominee State government official of Department ofHigher Education

7 Member 1 AICTE nominee Nominated by AICTE As per AICTE

8 Member 1 Principal of Ex-officio. -Secretary college

Detailed 11thBOG Agenda Notes 31-10-2015

15


C 1.2 Independent members - co-opted members

Apart from the above members, the Vice chancellor can appoint additionalexternal full-time members, independent to the institution, to carry out itsprimary accountabilities and to ensure the confidence of its stakeholdersand constituents. The term of such members shall be for a period of twoyears. In addition to independent members the Governing Council may appointco-opted members, who are invitees for a temporary period to meet thespecific requirements.

The Governing Council can also have other faculty / student member onthe Governing Council as a co-opted member/invitee, as and when it is inthe interest of stakeholders. The student members are excluded from thevoting process, when the Governing Council is taking decisions. The termof such members shall be for a period of one year.

C 1.3 Nomination Committee for Appointment to Members of Governing Council.

Appointments of external / faculty / student members (other thanmentioned in table 1) to the Governing Council shall be managed by anindependent nomination committee chaired by the Chairman of theGoverning Council. The structure of this committee shall be:

1. Chairman - Chairman of the Governing Council2. Member - One of the representatives from the syndicate

3. Member- Industrialist nominated by the Vice chancelloronGoverning council (as in Table1),

4. Member - One member nominated by the Chairman of GoverningCouncil

5. Member Secretary - Principal of the institution.

The member who is about to complete term within next three months shallnot be the member of this committee.

The external member to be considered for appointment shall be proposedby one of the members of Governing Council.

C 1.4 Rotation and reappointment of members

The Chairman, Governing Council shall also look into renewal of anyappointment on Governing Council.


C 1.5 Students’ participation in governance of the institution

Syndicate / Governing Council shall ensure representation of studentmembers on the Academic Council to collect feedback on teaching-learning and research, administrative and governance issues affectingtheir academic activities and personal growth and these would be carriedover to Governing Council for information and action, if necessary.

C.2 Roles and Responsibilities of Governors

The roles and responsibilities of Chairman, Members and Head of the institution are presented in this section

C 2.1 Chairman

Some of the significant roles and responsibilities of the Chairman are listed below:

The Chairman is responsible for the leadership of the Governing Counciland ultimately to the stakeholders for its effectiveness.

As Chairman of its meetings he/she should promote Governing Council’swell-being and efficient operation, ensuring that its members work togethereffectively and have confidence in the procedures laid down for the conduct ofbusiness.

The Chairman is responsible for ensuring that the Governing Counciloperates effectively, discusses those issues which it needs to discuss, anddispatches its responsibilities in a business-like way.

The Chairman should ensure that the Governing Council exercisescollective responsibility,

The Chairman shall ensure that any conflict of interest is identified, andmanaged appropriately

The Chairman shall ensure that an up-to-date Register of the Interests ofmembers of Governing Council is maintained.

The Chairman shall be responsible for ensuring that the Governing Councilexercises efficient and effective use of the resources of the institution for thefurtherance of its purposes, maintains its long-term financial viability, andsafeguards its assets, and that proper mechanisms exist to ensure financialcontrol.

The Chairman is responsible for ensuring that the Governing Councilexercises control over the strategic direction of the institution, through aneffective planning process, and that the performance of the institution isadequately assessed against the objectives, which the Governing Council hasapproved

The Chairman should have a strong personal commitment to HigherEducation and the values, aims and objectives of the institution.


The Chairman shall maintain a good relation with head of the institution andwill not participate in day to day functioning of the institution.

C 2.2 Members

Individual members of Governing Council should at all times conductthemselves in accordance with best interests of stake holders: selflessness,integrity, objectivity, accountability, openness, honesty and leadership. Theyshould participate actively and contribute so that role of Governing Council(Section II) is met. Some of the significant roles and responsibilities of themembers are enumerated below: Participate and guide in developing strategic plans

Attend brainstorming sessions for new initiatives and guide thediscussions

Monitor the reviews of processes/procedures and changes in these fromtime to time

Review procurement procedures and audit for any issues/concerns

Members can be inducted into sub-committees for new initiationsdepending on their capabilities in that particular subject.

C 2.3 Head of the Institution

The specific responsibilities of the Head of the Institution in relation to Governing Council apart from mentioned earlier regarding the conduct of Governing Council are

Implementing the decisions of the Governing Council or ensuring that theyare implemented through the relevant part of the institution’smanagement structure

Initiating discussion and consultation including, where appropriate,consultation with the staff and the academic council on proposalsconcerning the institution’s future development, and ensuring that suchproposals are presented to the Governing Council.

C.3 Delegation

Where permissible, the Governing Council may delegate authority orallocate some of its work to committees, authority to the Chairman or acommittee to act on its behalf, and delegate responsibility to the head ofinstitution and officers of the institution

C 3.1 Delegation to Chairman

The Governing Council may grant delegated authority to the Chairman toact on its behalf between meetings. Action taken under delegatedauthority will normally be under urgent need or of routine nature afterfollowing a set of procedures. The member convener needs to bring thisaction of the Chairman to the notice of Governing Council when it meetsnext time and get the ratification of the action taken by the Chairman.


C 3.2 Delegation to committees

It is a common practice for a Governing Council to delegate some ofits powers and to allocate some of its work to committees.Committees should distinguish between issues on which they areempowered to take decisions, and issues that they must refer to theGoverning Council for decision

C 3.3 Delegation to Head of the institution

It is common practice for a Governing Council to delegate some of itspowers and to allocate some of its work to head of Institution which are ofroutine nature apart from managerial and development work of theinstitution. The head of institution needs to bring this action to the noticeof the Chairman and Governing Council when it meets next time.

C.4 Frequency, Processes and rules for conduct of Governing Council meetings

The Governing Council meetings shall be conducted at least four times in an academic year. The following processes shall be followed for the conduct of Governing Council meeting.

In consultation with the Chairman of Governing Council the date, time,venue and agenda for the Governing Council meeting shall be fixed by thePrincipal of the institution who is also the Member Secretary of the GoverningCouncil.

The meeting notice to attend the meeting along with agenda for themeeting shall be sent to all members and invitees by the Member Secretary ofthe Governing Council at least two weeks earlier to the date of the meeting.

Pre-agenda notes shall be sent to all members by the Member Secretary ofthe Governing Council so as to reach earlier to the meeting. This shall containthe minutes of the earlier Governing Council meeting, the action taken report onthe resolutions of the earlier Governing Council meeting, and notes on actionagenda and information agenda of the present meeting.

On the day of meeting the above information in the pre-agenda notesalong with notes on table agenda (Table agenda are included with the permissionof the Chairman) shall be made available to all members by the MemberSecretary of the Governing Council. Fresh table agenda may also be included bythe permission of the Chairman at the time of the meeting by any of themembers.

The proceedings shall be prepared by Member Secretary of the GoverningCouncil and shall be circulated to all the members and the minutes of themeeting shall be finalized.

The Member Secretary of the Governing Council shall preserve the minutes ofthe meeting and extract of the same shall be made available to the


concerned person/team.

The minutes of the Governing Council shall be made available on web-site ofthe college except for the content which is related to personal information,not open to discussion by the whole Governing Council, some commerciallysensitive material and as felt confidential by the Governing Council anddeclared as ‘Reserved’.


D.EFFECTIVENESS AND PERFORMANCE REVIEW OFGOVERNING BODIES

D.1 Induction and Development

It is the responsibility of the chairman of the Governing Council / nominationcommittee working with the member secretary as appropriate, to ensure that allmembers of the Governing Council, when taking up office, be fully briefed on theterms of their appointment and be made aware of the responsibilities placed onthem for the proper governance of the institution. They shall receive copies ofbackground documents at the time of their appointment. These could include:

A copy of the institution’s governance document The overall strategic plan, and strategy documents covering areas such

as learning and teaching, research, widening participation and estates Notes describing the institution’s organizational structure The rules and procedures of the Governing Council

One-day induction program for new members as and when they are taken onboard will be conducted so that they can perform governance responsibilitiessatisfactorily. The existing members shall be given opportunities for furtherdevelopment through ‘Management Development Programs’ to discharge theirindividual and collective responsibilities effectively.

D.2 Performance review of the Governing Council in meetingstrategic goals and objective of the institutions

The Governing Council shall review their effectiveness regularly. Effectiveness ofthe Governing Council and that of the committees shall be measured againstmeeting strategic goals and objectives of the institution once in 5 years. Thereview process may result in revision of its structure or processes as the case maybe.

The Governing Council may also wish to engage persons independent to theinstitution to assist in the process of review of its effectiveness as well as otherinternal boards and committees.

E. REGULATORY COMPLIANCE

To ensure the compliance of regulatory bodies

The Governing Council shall ensure the compliance with statutes, ordinances andprovisions regulating the institution, such as University, AICTE, UGC, and StateGovernment and ; and, subject to these, take all final decisions on matters offundamental concern to the institution. This will be ensured through the report bythe Head of the institution, on a regular basis to the Governing Council.

The Governing Council shall also ensure accreditation by national/ internationalprofessional bodies to assure quality to all its stakeholders.


Annexure 7

INSTITUTIONAL DEVELOPMENT PROPOSAL

(UNDER TEQIP II)

(REVISED)

Sub component 1.1: Strengthening institutions to improvelearning outcomes and employability of graduates

Submitted by

SCHOOL OF ENGINEERING

COCHIN UNIVERSITY OF SCIENCE AND TECHNOLOGYKochi – 682 022

April 2015


CONTENTS

Section No. Section Title

Executive Summary

1 Allocation of funds for the remaining Project period

2 Current status of IDP deliverables

3 Original IDP and current status

4 Specific objectives and action plan for revised IDP

5 Budget based on revised IDP


EXECUTIVE SUMMARY

School of Engineering (initially named School of Technology) , a

constituent department of Cochin University of Science and Technology in

the year 1978 to offer post graduate continuing education programmesfor

the benefit of engineering professionals working in and around Cochin.

The School introduced Part-time M.Techprogrammes in Chemical, Civil,

Electrical and Mechanical Engineering in the year 1979. These

programmes are still continuing.

The School started offering under graduate programmes from the year

1995. Presently, the institution offers seven B.Techprogrammes, namely

Civil Engineering, Computer Science and Engineering, Electronics and

Communication Engineering, Electrical and Electronics Engineering,

Information Technology, Mechanical Engineering and Safety and Fire

Engineering. The School also offers M.Techprogrammes in Civil

Engineering , Computer Science and Engineering, Electronics and

Communication Engineering , Information Technology, Mechanical

Engineering, and Safety Engineering. The admission to the UG

programmes is based on the rank obtained in the Common Admission Test

(CAT) conducted by the University on All India basis. The admission to the

PG programmes is based on GATE score. Application has been submitted

to NBA for the accreditation of all the seven UG programmes.

The institution has established itself as a premier centre for research in

various disciplines of engineering. The School has so far produced 57

PhDs. 270 PhD scholars are currently working under the guidance of the

48 approved research guides of the School. The faculty of the School has

already completed funded research projects worth more than Rs. 200

lakhs. Five funded research projects worth Rs.75 lakhs is in progress.


Under TEQIP II, School of Engineering has spent Rs. 767 lakhs as on 30 th

April 2015 against the allotted amount of Rs. 750 lakhs. The institution is

making all out efforts to achieve the following overall objectives spelt out

in the original IDP.

1. To enhance the knowledge and employability of the students2. To strengthen the overall institutional environment.3. Excellence in teaching – learning by continuous improvement.

The existing laboratories in the various divisions have been strengthened

by procuring advanced equipment under TEQIP II. The institution is

providing teaching assistantships toM.Tech students of 2013 and 2014

admissions who are not eligible for GATE scholarship. Four PhD scholars

are provided with research assistantships. The institution has been

conducting orientation programme for new entrants to the

B.Techprogramme. Remedial classes are arranged for academically

weaker students. A large number of faculty and staff development

programmes have been organized during the last three years. Two

international conferences and two national conferences were organized

the under the auspices of TEQIP II. The institution maintains a close

relationship with the major industries in the Cochin industrial belt and a

few collaborative programmes have become operational under the III Cell.

An Innovation and Entrepreneurship Development Centre (IEDC) has

been set up in School of Engineering under NSTEDB of Department of

Science and Technology, Government of India. Most of the faculty

members have attended quality faculty development programmes. Senior

faculty members have been deputed for attending management

development programmes at IIM, Kozhikode. The teachers are sent for

pedagogical training at IIT Madras on a regular basis.


The revised IDP has been prepared based on the current strengths and

weakness of the institution.

Some of the strengths identified are:

Highly motivated and technically qualified teachers. More than 70

percent of the regular teachers possess PhD degree Cosmopolitan and vibrant study environment since admission to the

undergraduate programmes is done on the basis of an all India level

common admission test. Healthy interaction with the Science departments of the University

and access to the Sophisticated Testing and Instrumentation Centre

(STIC) located within the University. Regular upgradation and revision of the syllabus in tune with the

latest developments High percentage of student placement rate.

The major weakness identified is:

Inadequate hostel facility for students

The revised institutional development plan aims at bringing further

improvements in the quality of the teaching-learning process and

knowledge level and employability of students. The proposed action plan

will ensure that the benefits of the project will reach all the stake holders.

In order to achieve the specific objectives, the institution has identified

key activities and an action plan has been chalked out and revised budget

estimate has been prepared. The revised project plan covers the period

from April 2015 to October 2016. It is envisaged that the institution will

be able to achieve the expected outcome so as to meet the objective of

strengthening the institution to improve learning outcomes and

employability of graduates.

1. Allocation of funds for the remaining project period

Total amount sanctioned: Rs. 1000 lakhs


Amount allotted: Rs. 750 lakhs

Balance amount: Rs. 250 lakhs

Allocation for the periodApril 2015 – September 2015: Rs. 80 lakhs

Allocation for the periodOctober 2015 – March 2016: Rs. 90 lakhs

Allocation for the periodApril 2016 – October 2016: Rs. 80 lakhs

2. Current status of IDP deliverables

Sl.No Deliverables Status as on 31/03/2015

1. Number of students registered for

(a)Master in Engineering Programme

(b) Doctoral programme in Engineering

271

257

2. Revenue from externally funded R&D Projects and consultancies in total revenue(Rs. lakhs)

124

3. Number of publications in referred journals

(a) National(b) International

2895

4. IRG as % of total annual recurring expenditure

90

5. Number of Co-authored publications in referred journals

(a) National(b) International

2235

6. Student credentials (a) Campus placement rate of -UG students -PG students (b) Average salary of placement package for (Rs. in lakhs) -UG students -PG students

75%-

Rs. 3.61 lakhs-


7. Number of collaborative programmes with Industry

2

8. Accreditation status(Obtained and applied for)

Applied to NBA for all the 7 UG programmes.

9. Vacancy position for faculty and staff 12.5% of the sanctioned posts

10. Percentage of regular faculty having a Masters Degree or Doctoral Degree in Engineering disciplines

30% and 70% respectively

11. Transit rate from 1st to 2nd year for the following -All students -SC and ST students -OBC students -Women students

50%8.7%47%54%

12. Autonomy status Applied to UGC

3. Original Institutional Development Proposal (IDP) and current

status

Specific Objectives Expected results Current StatusTraining programmes focusing on skill development

Campus placement to the maximum possible level

Rate of campus placement has gone up to 75%.

New PG and research programmes in thrust areas

Institutional development in improved pace

6 new M.Tech programmes with a total intake of 108 infrontier areas of engineering have been started.The total number of research scholars registered for PhD programme in the School has gone up to 257.

Research on topics of social relevance

Excellent research outcomes on topics of national and international relevance

The School has successfullyinitiated a number of research projects in areas like environment protection, renewable energy, water, energy conservation, and low cost housing that have lot of social relevance.


Smart class rooms Excellent ambience to boost the morale of teachers and students

80% of the class rooms in the institution have been provided with LCD projectors.

Organising conferences, workshops, seminars, and short-term trainingprogrammes.

Exposure to modern technologies and prevailing trends in industrial scenario

The school has organized two international conferences, two national conferences, and thirty short-term training programmes.

Remedial classes for socially backward community students

Improved quality of students matching withindustry needs

The transition rate from B.Tech first year to third semester has gone up to 50%.

Modernisation of computer labs with latest software packages

Excellent ambience to boost the morale of teachers and students

More than 120 computers have been added to the various computer labs. 4 major software packages havealso been procured.

4. Specific objectives and action plan for revised IDP(a) Enhancing the knowledge and employability of

graduates

Specific Objectives To improve the transition rate offirst year B.Techstudents from 50% to 60%.

To improve the transition rate of SC/ST students from 10% to 25%.

To Achieve a campus placement rate of 25% for post graduate students

Action Plan Arranging remedial classes for weak students during evening hours and holidays with the cooperation and support of the parent-teacher association.

Arranging high intensity skill development programmes.

Strengthening the counselling cell with the support of PTA

Activities envisaged

Two high intensity training programmes Two orientation programmes of three days

duration to fresh entrants to the B.Tech programmes.

Remedial classes for selected 10 subjects each semester

Five training programmes to enhance the motivational level of students

Allocation in the Rs. 20 lakhs


Revised IDP budget

(b) Development of Faculty and Staff

Specific Objectives To Improve the teaching skills and knowledge level of faculty

To Improve the technical skills of technical staff

To Improve the inter personal skills of administrative staff

To inculcate a culture of team spirit and accountability among faculty and staff

Action Plan Depute faculty members for pedagogy training

Depute faculty members and staff for inhouse and external training programmes

Support more number of faculty for presenting papers at reputed international conferences held abroad

Arrange invited talks by experts from national institutes and universities abroad

Organise international and national conferences


8inhouse training programmes for faculty 3 inhouse training programmes for technical

and administrative staff 40 faculty members to undergo pedagogy

training at IIT Madras One international conference and two

national conferences 12 faculty members to utilize international

Travel Support schemeAllocation in the Revised IDP budget

Rs. 60 lakhs

(c) Scaling up post graduate education and demand – driven

R&D and innovation

Specific Objectives To create more avenues for post graduate education in emerging areas of engineering and technology

To enhance the research and consultancy


activitiesAction Plan Start more number of M.Tech programmes

Provide more number of teaching assistantships and research assistantships

Enhance testing and consultancy activities Obtain more sponsored projects from

national and international funding agencies Establish research centres


2 more M.Tech programmes 5 research assistantship 5 sponsored research projects One research centre Obtaining an international patent

Allocation in the Revised IDP budget

Rs. 70 lakhs

(d) Improving interaction with industry

Specific Objectives Collaborative programmes with industryAction Plan Industry internship to undergraduate

students Collaborative industrial research projects to

post graduate students Industrial training to faculty and staff. Networking with international agencies to

establish industry-research centres In house workshops with the participation

of industry experts Bring out monographs on industry relevant

topics jointly with industry expertsActivities envisaged

4 in - house workshops 5 invited talks by industry experts 3 collaborative industrial research projects

to PG students 1 industry-research centre 1 monograph


Rs. 16 lakhs

(e) Management Capacity Enhancement


Specific Objectives To enhance institutional and system management effectiveness

Action Plan Training programmes at leading management institutes


10 senior faculty members to attend management development programmes at IIMs.


Rs. 5 lakhs

(f) Implementation of Institutional Academic Reforms

Specific Objectives To initiate curriculum reforms To improve the system of performance

evaluation of faculty To obtain NBA accreditation for eligible

programmesAction Plan Workshops for curriculum revision

Outcome based approach in curriculum development


Two workshops on curriculum revision One workshop on outcome based teaching-

learning process. ISO certification


Rs. 5 lakhs


5. Budget based on Revised IDP(inRs. Lakhs)

Sl.

No.

Activity Amount as per initial IDP

Revised allocation

Amount spent as on31st March 2015

Balance amount to be utilized

1. Procurement of goods and civil works for improvement in teaching, training, and learning facilities

550 550.00 475.37 74.63

2. Provide teaching and research assistantships

100 172.00 83.74 88.26

3. Enhancement of R&D and institutional consultancy activities

20 18.50 13.33 5.17

4. Faculty and staff development

100 93.00 33.25 59.75

5. Enhanced interaction with industry

40 27.00 10.65 16.35

6. Institutional management capacity enhancement

30 23.50 19.12 4.38

7. Implementation of institutional academic reforms

20 24.00 19.13 4.87

8. Academic support for weak students

40 34.00 11.42 22.58

9. Incremental operating cost

100 58.00 35.96 22.04

Total 1000 1000 701.93 298.07


ANNEXURE-2

List of Programmes conducted/Attended by the faculty and Staff post 10thBoG Meeting

Sl.No

Activity Title Departments Dates Amount

1 5 day ShortTerm Training Programme

ComputationalElectromagnetics using HFSS

Electronics & Communication

15-19 June 2015 100000(Advance)

2 5 day ShortTerm Training Programme

Office Automation Tools and Practices in Open Source Environment

Information Technology

17-21 August 2015 98000(Advance)

Faculty/ Staff attended Workshop/outside institution

Sl.No Faculty Name Name of the Program Date Venue Amount1 Dr.Biju N,

Associate Professor, Mechanical Engineering

One day Workshop on Infrared Thermography

11 July 2015 IIT Madras 7939/-

2 Dr.M B Santhosh Kumar (AssistantProfessor, Information Technology)Dr. K P Sankaranarayanan Nair (AssociateProfessor, Mechanical Engineering)

3 day Hi-impact Leadership program byShiv Khera-Blue Print for Success

8-10 October 2015

Government Engineering College, Bartonhill, Thiruvananthapuram

2400/-

Faculty/ Staff attended Pedagogical Training at IIT Madras

Sl. No

Faculty Name Department

Date Amount

1 Dr. P Mythili EC 23-25 April 2015 6472

2 Dr. Renumol V G IT 6472

3 Dr.Joshy P J ME 4579

4 Sri. Santosh Kumar MB

IT 7976


5 Sri PramodPavithran CS 18-20 June 2015 6138

6 Dr. Tide P S ME 6392

7 Sri. Nirmal Job SE 5166

8 MrsBinsu C Kovoor IT 21-23 May 2015 5106

9 Dr. Job Thomas CE 5106

10 Sri. Arun Kumar T CE 0

11 Smt. Latha P G EE 22-24 June 2015 6487

12Smt. Sheena S CS 5000

(Advance)

13Smt.Ancy Zachariah CS 5000

(Advance)

14Smt.Preetha S CS 5000

(Advance)

15 Dr.Latha R Nair CS 16-18 July 2015 8552

16 Dr. K KSaju ME 8900

17Mrs.Neena Elsa Joseprakash

EE 3915

18 Miss. Deepa R EC 27-29 July 2015 3915

19Dr.Subha V CE 8780

(Advance)

20Dr.Deepa G Nair CE 8780

(Advance)

Faculty/ Staff nominated for Pedagogical Training at IIT Madras

1 Dheeraj R ME29-31 October 2015

Amount2 Faizal K ME

3 Dennis Thomas SE

4 Rakesh Chandra ME 3-5 November 2015

5 Nithin M. Joy ME

6 Unnikrishnan M M ME

ANNEXURE 3


List of R&D Expenses

Financial assistance of Rs. 10000/- each for the following projects-

Innovative project to build a fully functional humanoid robot to the B. Tech EC2012 Admission students-Anjana R, John K G, Gatha S Manohar, Anjali A V andArathy J under the guidance of Dr. Shahana T K (Associate Professor, EC Division)

Innovative project on “Brain Wave Mapping Smart Earphones” to 8th SemesterEC Student- Sri.NitinVasanthunder the guidance of Sri.Unni A M (AssociateProfessor, EC Division)

ANNEXURE 4


Analysis of First Year Transition rate for past 4 years

Sl. No

Item 2013

2012

2011 2010

1 Number of Students admitted 578 577 551 5622 Number of students appeared for I & II Semester

Examination574 558 548 559

3 Number of students passed in all subjects 225 291 219 2134 Number of students failed in 1 subject 97 97 92 965 Number of students failed in 2 subject 57 53 58 516 Number of students failed in 3 subject 46 27 51 247 Number of students failed in 4 subject 31 24 17 418 Number of students failed in 5 subject 21 15 14 189 Number of students failed in 6 subject 23 18 26 3310 Number of students failed in 7 subject 17 10 24 1911 Number of students failed in 8 subject 20 10 22 2012 Number of students failed in 9 subject 20 11 18 3313 Number of students failed in 10 subject 5 1 2 1114 Number of students failed in 11 subject 6 1 5 015 Number of students failed in all 12 subject 5 0 0 016 Number of students withheld result 1 0 0 0


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