minutes of the kick off meeting · 2017-05-12 · minutes of the kick off meeting “investigating,...

Investigating, Developing and Providing Awareness About Innovative Lesson Syllabus Implemented in Cyber Security Technologies in Information Technologies

Cooperation for Innovation and the Exchange of Good Practices Strategic Partnerships for Vocational Education and Training 2016-1-TR01-KA202-034434

Minutes of the Kick off Meeting

“Investigating, Developing and Providing Awareness About Innovative Lesson Syllabus

Implemented in Cyber Security Technologies in Information Technologies” 2016-1-TR01-KA202-034434

Zonguldak, TURKEY

Call to order

A meeting of Cyber Security, Turkey was held at Zonguldak on 15-17 March 2017.

Attendees

Attendees included;

Dr. Ileana Hamburg - Institute for Work and Technology-IAT (Germany)

Dr. Ingrida Tinfaviciene, Adomas Svirskas - Kazimieras Simonavicius University (Lithuanian)

Dr. Indrachapa Bandara - Buckinghamshire New University (United Kingdom)

Christian Sciarretta,Valentina Del Cimmuto - Ud'Anet Srl (Italy)

Rui Vieito, Daniel Sousa- EPRALIMA Escola Profissional do Alto Lima (Portugal)

Juan Antonio Lloret Egea, Mariano Abellaneda Manzanares- (INGEFORMA) (Spain)

Burhan Koyu, Ali Gökdemir, Bahattin Doğan, Murat Demirtaş- Zonguldak Mesleki ve Teknik Anadolu

Lisesi

Yard. Doç. Erkan Çetiner, Dr. Dinçer Biçer, Muhammet Temli- Bülent Ecevit Üniversitesi

Members not in attendance

Florin Ioras - Buckinghamshire New University (United Kingdom)

Sasha Bucksch - Institute for Work and Technology-IAT (Germany)

Welcome

Zonguldak Provincial Director of National Education said thanks to for coming and involve in this project.

Good wishes to all participants at 10:00. Then Burhan Koyu from project owner institution, made a



statement about with the project. Project coordinator Ali Gokdemir made a short introduction expressing

wishes for successful project implementation and collaboration between all partners and pointed out the

importance of the Cyber Security project for national development of cyber security environment in

Turkey and EU Countries.

Presentations

Project Coordinator School made presentation about the project depend on Meeting Agenda. Then as

second one made Choosing Project Logo presentation. Ileana Hamburg made a presentation Short studies

O5 all of partners and she gave information about research.

Approval of minutes

Ali GOKDEMIR: What is Cyber Security; Cyber security, also referred to as information technology

security, focuses on protecting computers, networks, programs, and data from unintended or unauthorized

access, change, or destruction.

Government agencies, the military, corporations, financial institutions, hospitals, and other groups collect,

process, and store a great deal of confidential information on computers and transmit that data across

networks to other computers. With the growing volume and sophistication of cyber attacks, ongoing

attention is required to protect sensitive business and personal information, as well as safeguard national

security. Why Cyber Security is Important; Cyber risk is now firmly at the top of the international

agenda as high-profile breaches raise fears that hack attacks and other security failures could endanger the

global economy. Cyber crime costs the global economy over US$400 billion per year, according to

estimates by the Center for Strategic and International Studies.

Project Overview, Background and Project Importance;

ALI GOKDEMIR:

• Our project aims to create a curriculum in the field of cyber security and to provide distance

education.

• Duration is 24 months.

• 7 Meetings

• 3 Conferences

• Share the research findings and introduce and disseminate project outcomes.



The employment quality in IT sector is higher than general employment and the role of IT specialists in

general employment is increasing in a long period. However, qualified work-power supply doesn’t

increase in parallel with the sector demand. By the European Commission, it is expected that shortage in

quality may increase up to 669.000 in 2015.

So, With our project; Qualified human power will be provided and will contribute to employment. Our

project provides opportunities for this group to improve themselves, create employment and raise

awareness. The increase in cyber attacks and the insufficient number of qualified staff make the focus

group learn innovative techniques and technologies in this field. By the help of this project, it is aimed to

meet the needs of the focus group by preparing a new curriculum, providing distance education

opportunities and certification, improving educational activities and doing activities which raise

awareness.

All participants agree with the coordinator Ali Gokdemir.

Present of Project Schedule & Plan:

Review the project plan and It was decided to be in the attach file.

Review and Confirm Project Goals and Objectives

Ali GOKDEMİR: The Main Aim of the Project: Developing innovative and technological cyber security

curriculum in vocational schools, giving educations and increasing awareness-raising among people in

cyber security.

With our project it is expected that modern cyber security (CS) curriculum will be developed by using

innovative technologies in order to find a solution to the shortage of qualified CS staff in EU and especially

in our country; a large user mass will be reached by developing e-learning platform in order to use in mass

education;providing an over-all improvement by developing products which can bring an awareness to

the community about CS.

All partner agree with Ali Gokdemir (project coordinator)

Review Tasks Assignments and Team Roles

• CHEKING BUDGET: General cheking of the Project Budget will be held by Portugal partner.

• INTERNAL EVALUATOR: England and Lithunian partners.

• QUALITY MANAGEMENT: Leader is Buckinghamshire New University and assistant leader is

Kazimieras Simonavicius University.



• MONITORING AND EVALUATION: Leader is IAT from Germany and assistant leader is

Karaelmas Cyber Security Research Center • Prepare Leaflet of the Project by Uda Net

• Project Magazine and CD by EPRILIMA

• Project web site by BUEN

ERKAN CETINER: Project web site has already bought as www.cybersecurityplus.org. The web page

will be in service within 1 or 2 months.

CHRISTIAN SCIARRETTA: Is it a Leaflet print or a design?

All participant decided to only design. For design, Project Coordinator will send all data as English to

Christian. If partner wants to own language translate to own language and send to Christian. All partner

accepted this idea.

Choose the Project Logo

According to the voting results of all participants; It was chosen as the project logo prepared by Italy.

Discuss to Develop Project Outputs and Tasks

a) Education Training Curriculum (O1)

ALI GOKDEMIR: According to the results of O5 report by Ileana Hamburg, Germany,

Lithuanian and Italian Curriculum in Higher Education, it looks very useful for our

project. Maybe we can benefit from the contents of these trainings.

MARIANO: Our proposal about the Cyber Security Curriculum has very contents.

ALI: Maybe only Spain, Lithuanian, UK and me will make an online conference after

work about the contents we will decide the all modules and sub modules

ADOMAS: Ok, this is better.

BANDARA: Yes.

b) Cyber Security E-Learning Platform (O2)

Ali Gokdemir give speech to Chirstian. Chirstian show some works about e-learning

platform. And that’s platform has support the pdf, video, ppt and flash files. Then we

http://www.cybersecurityplus.org/



decided to build the e-learning sub-structure ourselves by Ud’Anet. And to support,

Lithuanian Partner will help for build the e-learning platform.

c) Cyber Security Education Curriculum Data Matrix Code Application (O3)

Ali:

• Firstly finish the topic of the cyber security curriculum

• Then prepare the video, animation or etc. for the related topic

• Upload that video, animation or etc and take a link

• Generate to QR code with embedded link.

• Insert to QR Code raleted topics

Leader is Lithuanian partner for this Intellectual Outputs. Lithuanian partner will

prepare the videos and animations then Upload to the e-learning platform then create

QR Code for use the Cyber Security Curriculum.

ADOMAS: Ok.

d) Cyber Security Book (O4)

3 partners share the Cyber Security Book. Zonguldak Mesleki ve Teknik Anadolu

Lisesi took Vulnerabilities, German Partner took the Cyber Security Attacks and

Portugal Partner took Defens to Attacks. Partners had deal.

e) Reviewing and Analysing European Practice in Cyber Security Education (O5)

Ileana has already done and demonstration to all partners.

Establish Team Norms/Ground Rules;

Ali Gokdemir: There should be an official letter that the person you are working with is related to the

institution. It should be determined who will work and how long it will work. Please prepare this

documents for each responsible duties and send to me and share the dropbox. Payments must be make to

Employee person’s account from the Project bank account within the next month after the job is done.

All participant accepted this rules. Was accepted unanimously.

Establish Time Reporting & Status Updates;

The timeline of the project is available in the file. I also sent you a form to fill out on a monthly basis. We

are able to update the status of your situation and how much time you have developed for the Intellectual

Outputs, so please fill out these forms regularly every month and send to me and share dropbox or other

platform would use.

All participant accepted use time reporting.



ACTION 1

For the importance of having good organization, effective planning and timely control of all activities

during the project as specified in the project application, the following bodies should be established:

Project Management Board and Quality Control and Monitoring Board.

ACTION 2

It was decided to establish a management board for the project decided to in Action 1. Project Management

Board- contact person from each institution;

- Ali Gökdemir - Zonguldak Mesleki ve Teknik Anadolu Lisesi (Leader)

- Erkan Çetiner –Bülent Ecevit University

- Florin Ioras - Buckinghamshire New University

- Ileana Hamburg- Institute for Work and Technology

- Ingrida Tinfaviciene - Kazimieras Simonavicius University

- Mariano Abellaneda Manzanares -Asociación Empresarial de Ingeniería y Formación

- Christian Sciarretta – Ud’Anet Srl

- Sandra Velosa - EPRALIMA Escola Profissional do Alto Lima

Quality Control and Monitoring Board;

- Florin Ioras - Buckinghamshire New University (Leader)

- Ingrida Tinfaviciene - Kazimieras Simonavicius University

- Ileana Hamburg - Institute for Work and Technology

- Ali Gökdemir - Zonguldak Mesleki ve Teknik Anadolu Lisesi

After each meeting, the quality control and monitoring document will be prepared by the host partner who

will hold the meeting and will be sent within two weeks after the each meeting to the Quality Control and

Monitoring Board.

ACTION 3

Work package 1, Education Training Curriculum

All the participants' ideas were taken and it was decided that the cyber security syllabus curriculum should

be prepared in 6 modules. The modules will be up to 5 levels from 2 level competence.



Action plan:

1. NETWORK SECURITY BASIS, NETWORK ATTACKS, COMPUTER CRIME and HACKING 2. NETWORK COMMUNICATION, SECURITY and AUTHENTICATION 3. INTERNET/INTRANET FIREWALLS and E-COMMERCE SYSTEMS 4. NETWORK SECURITY LAYERS 5. CLOUD and MOBILITY SECURITY 6. SOCIAL ASPECT

The sub-modules under the main modules and the topics of the sub-modules will be determined by the

coordinator Ali GOKDEMIR within 2weeks. The distribution of tasks among the modules is as follows;

First Modul will prepare by Bulent Ecevit University

Second Modul will prepare by Buckinghamshire New University

Third and Fourth Modul will Prepare by Asociación Empresarial de Ingeniería y Formación

Fifth Modul will prepare by Kazimieras Simonavicius University

Sixth Modul will prepare by Institute for Work and Technology

All partner will start the develop own duties from the first meeting to deadline. June 2018 is the Deadline

of the Work Package-1. All partners also prepare and keep ready screenshots, videos, animations,… for

visual side of the Curriculum and E-Learning Platform.

Work package 2, Cyber Security E-Learning Platform

Cyber Security Platform will be held by Italian partner Ud’Anet Srl. Distance education platform to be

fully developed from scratch by using PHP web base language.

Action plan:

Development of the E-Learning Education Platform was decided to start and complete at the same time

as the Cyber Security Curriculum. So it will be start at January 2017 and complete at June 2018. All

partners will Upload own related to subject screenshots, videos, animations, flash, pdf,…to E-Learning

Platform.



Work package 3, Data Matrix Code Application (QR Code) All developed visual products (videos, screenshots, flash, animations ...) will be created QR code. Action plan:

All partners who develop cyber security curriculum modules will also develop visual products (videos,

animations, flash, screenshots ...) of curriculum contents. These visual products will be uploaded to the E-

Learning learning Platform. QR codes for these visuals will be created. This QR code will be added to the

related topic in the Cyber Security Curriculum Modules by the partner institution that prepared the relevant

modules.

This Intellectual Outputs will start after the second meeting in Italy and will be finish at same date with

work package 1 and work package 2 (June 2018)

Work package 4, Cyber Security Book

It will focus on the actions and precautions that people and institutions should take under the common

circumstances they face in daily life. The book will address to the users at basic and intermediate levels

and the readers will both gain information and skills about the cyber security at these levels. Thus, the

public awareness will be raised. Therefore, the digital copies of the book will take place on the project

website. The book will be delivered to all the university libraries via Bulent Ecevit University.

Action plan:

Çeviri hatasıThe book was divided into 3 parts and share this part to 3 partners.

Vulnerabilites: Zonguldak Mesleki ve Teknik Anadolu Lisesi

Attacks: Institute for Work and Technology

Defence: EPRALIMA Escola Profissional do Alto Lima

The Cyber Security Book developing will be start at July 2017 and will be finish at June 2018 same date

with Work Package1,2 and 3.

Work package 5, Reviewing and Analysing European Practice in Cyber Security Education



All partners has already sent to Ileana Hamburg from Institute for Work and Technology. Ileana has

prepared “Short Partner Studies about Reviewing and Analysing European Practice in Cyber Security

Education”. Ileana has made a presentation at the kick off meeting to all participants.

Action plan:

Ileana will be finish the Reviewing and Analyzing European Practice in Cyber Security Education within

1 month.

Work package 6, Cross-Matching of Practice in Turkey with EU Standards Coordinator Ali Gokdemir will be held the Cross-Matching of Practice in Turkey with EU Standards after

Reviewing and Analyzing European Practice in Cyber Security Education within 1 month.

Work package 7, Roadmap for new Cyber Security Education in Turkey

Coordinator Ali Gokdemir will be held the Roadmap for new Cyber Security Education in Turkey after

Reviewing and Analyzing European Practice in Cyber Security Education and Cross-Matching of Practice

in Turkey with EU Standards within 1 month.

The first day of kick-off meeting ended at 17:10.



Minutes of the meeting 16th March 2017 Second day

Attendees

Dr. Ileana Hamburg - Institute for Work and Technology-IAT (Germany)

Dr. Ingrida Tinfaviciene, Adomas Svirskas - Kazimieras Simonavicius University (Lithuanian)

Dr. Indrachapa Bandara - Buckinghamshire New University (United Kingdom)

Christian Sciarretta,Valentina Del Cimmuto - Ud'Anet Srl (Italy)

Rui Vieito, Daniel Sousa- EPRALIMA Escola Profissional do Alto Lima (Portugal)

Juan Antonio Lloret Egea, Mariano Abellaneda Manzanares- (INGEFORMA) (Spain)

Burhan Koyu, Ali Gökdemir, Bahattin Doğan, Zonguldak Mesleki ve Teknik Anadolu Lisesi

Yard. Doç. Erkan Çetiner, Muhammet Temli- Bülent Ecevit Üniversitesi

Members not in attendance

Florin Ioras - Buckinghamshire New University (United Kingdom)

Sasha Bucksch - Institute for Work and Technology-IAT (Germany)

Welcome

Ali Gökdemir welcomed the participants to the second day of kick-off meeting at Zonguldak, which

started at 9:00.

ACTION 1 Satisfaction Surveys was distributed to all partners and completed. A satisfaction survey was requested at

each meetings from host institution.

A) Evaluation Form

Satisfaction with the Organisation: Average 95% Very Satisfied

Satisfaction with the Duration: 100% Apprapriate

Satisfaction with the Content :92% Very Satisfied

Ratings of the Presentations:88% Satisfied

Time for Communication:100% Enough Time



B) Personal Satisfaction Evaluation Form

1 is Very Unsatisfied, 4 is Very Satisfied

1) Education Training Curriculum (Q1) Averages

Progress with Education Training Curriculum (Q1) 3,7

Cooperation with Q1 Leader 3,9

Cooperation with Project Coordinator 3,7

Cooperation with the other partners 3,7

Deadlines 3,7

Workload 3,6

2) Cyber Security E-Learning Platform (O2) Averages

Progress with Cyber Security E-Learning Platform (O2) 3,5

Cooperation with O2 Leader 3,5



Deadlines 3,5

Workload 3,5

3) Cyber Security Education Curriculum Data Matrix Code Application(O3) Averages

Progress with Cyber Security Education Curriculum Data Matrix Code Application(O3) 3,5




Deadlines 3,6

Workload 3,6

4) Cyber Security Book (O4) Averages

Progress with Cyber Security Book (O4) 3,5




Deadlines 3,7

Workload 3,7



5) Reviewing and Analysing European Practice in Cyber Security Education (O5) Averages

Progress with Reviewing and Analysing European Practice in Cyber Security Education (O5) 3,4




Deadlines 3,6

Workload 3,6

ACTION 2

After each meeting, the quality control and monitoring document will be prepared by the host partner who

will hold the meeting and will be sent within two weeks after the each meeting to the Quality Control and

Monitoring Board.

However; for the purpose of quality assurance the Quality Assurance will discuss at the second meeting.

Structure and Responsibilities of the Quality Assurance;

Quality Assurance Board with three members will be responsible for the constant quality of activities in

the work plan. It will have a crucial role for instalments of the future funds to each partner institution. If

some lower quality of project outcomes is discovered, Project Management Board will immediately

consult all relevant subjects within consortium members and find out the best possible way to overcome

the problem.

ACTION 3

Each host partner take under record of the project meetings. This records would be videos or/and pictures.

All partners decided to not necessary he video record but pictures are necessary.

ACTION 4

Each partner institution has to keep the readable copies of travel tickets, boarding passes, invoices,

receipts, or for car travel a copy of the internal regulations on the reimbursement rate per km, Individual

Mobility Reports and regularly filled in Staff conventions with timesheets as defined in Guidelines for the



use of the grant. Portugal partner will check the transport and accommodation invoices about the project

timeline.

ACTION 5

At the kick off meeting decided to second and third meeting time and where. The next meeting will be

held in Italy at 5-9 June 2017, and next one will be held in Lithuania at 4-9 September 2017.

Each partners checked their calendar and agree with this dates and places.

ACTION 6

The people who are required to attend the meeting but do not participate are in this heading. The number

of people not attending the meeting and the repayment information to be generated in the budget will also

be discussed under this heading. As you see, one person from German partner and English partner could

not attend the meeting. These amounts will be deducted from the second payment.

So, I have to make deducted from the second payment for one participant from Germany and one

participants from United Kingdom. This means, 608 Euro from Buckinghamshire New University and

460 Euro from Institute for Work and Technology.

ACTION 7

The interim evaluation report will be delivered in the last week of June. Due to the late signing of our

project by the Turkish National Agency, our project has started late but the first evaluation report will be

delivered at the same time. Up to this report, 2 international meetings will be held, Logos will be selected,

Poster Contest will be completed, O5 and Turkish route map will be finished and at the same time the

Training module will be started.

All partners must send their progress and interim reports to the coordinator by 9 June 2017.



ACTION 8

We have already done for this caption with Dropbox. We will insert all documents to dropbox. We also

use Google docs, because of more then one person can work on a document at the same time. Coordinator

Ali Gökdemir took the responsibility for it.

The second day of kick-off meeting ended at 11:00.



Ali GOKDEMIR

Zong.Mesleki ve Teknik Anadolu Lisesi

20/03/2017

Project Coordinator Date of approval

minutes of the kick off meeting · 2017-05-12 · minutes of the kick off meeting “investigating,...

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