minutes of the council meeting held on 19 december in the ... minutes... · 19.2 alexandrina...

Minutes of the Council Meeting

Held on 19 December

in the

Alexandrina Library, Customer Service andCommunity Centre at Strathalbyn

Commencing at 4.31pm

ALEXANDRINA COUNCIL

MINUTES FOR THE COUNCIL MEETINGHELD ON 19 DECEMBER 2011 AT 4:31PM

IN THE ALEXANDRINA LIBRARY, CUSTOMER SERVICE ANDCOMMUNITY CENTRE AT STRATHALBYN

TABLE OF CONTENTS

ITEM NO. SUBJECT PAGE NO.

CONFLICT OF INTEREST ............................................................................................................ 41 CONFIRMATION OF MINUTES.......................................................................................... 42. BUSINESS ARISING........................................................................................................... 43. QUESTIONS WITHOUT NOTICE ....................................................................................... 44. QUESTIONS WITH NOTICE............................................................................................... 45. NOTICES OF MOTION ....................................................................................................... 46. PETITIONS.......................................................................................................................... 47. REPRESENTATIONS ......................................................................................................... 48. FINANCE & CORPORATE SERVICES - ACTION SHEET ................................................. 59. FINANCE & CORPORATE SERVICES - BUSINESS HIGHLIGHTS................................... 510. FINANCE & CORPORATE SERVICES REPORTS............................................................. 5

10.1 Audit Committee Minutes .......................................................................................... 511. HEALTH & COMMUNITY DEVELOPMENT - ACTION SHEET........................................... 512. HEALTH & COMMUNITY DEVELOPMENT - BUSINESS HIGHLIGHTS ............................ 513. HEALTH & COMMUNITY DEVELOPMENT REPORTS...................................................... 5

13.1 Watersong - Opera On The Wharf ............................................................................ 613.2 Regional Centre Of Culture 2012 - November 2011 Report ..................................... 6

14. PLANNING & DEVELOPMENT - ACTION SHEET ............................................................. 615. PLANNING & DEVELOPMENT - BUSINESS HIGHLIGHTS............................................... 716. PLANNING & DEVELOPMENT REPORTS......................................................................... 717. ENGINEERING SERVICES - ACTION SHEET................................................................... 718. ENGINEERING SERVICES - BUSINESS HIGHLIGHTS .................................................... 719. ENGINEERING SERVICES REPORTS .............................................................................. 8

19.1 National Road Safety Strategy 2011-2020 ................................................................ 819.2 Alexandrina Council Solar Panel Project ................................................................... 8

20. INFRASTRUCTURE, PLANNING & DESIGN - ACTION SHEET ........................................ 821. INFRASTRUCTURE, PLANNING & DESIGN - BUSINESS HIGHLIGHTS.......................... 822. INFRASTRUCTURE, PLANNING & DESIGN REPORTS ................................................... 9

22.1 Road Naming - Plan Of Division Off Gow Drive, Hindmarsh Island DA455/D016/10.............................................................................................................. 9

22.2 Permanent Road Closure, Portions Of Nangkita Road, Nangkita - RoadProcess Orders ......................................................................................................... 9

22.3 Sandergrove Road, Strathalbyn - Power Line Environment CommitteeScheme .................................................................................................................. 10

22.4 Middleton Power Line Environment Committee Scheme......................................... 1023. GOVERNANCE - ACTION SHEET.................................................................................... 1024. GOVERNANCE - BUSINESS HIGHLIGHTS ..................................................................... 1025. GOVERNANCE REPORTS............................................................................................... 11

25.1 Ballast Stone Estate Wines Pty Ltd - Assignment Of Sub-Licence.......................... 1125.2 Fleurieu Regional Waste Authority - Renewal For Lease Of Office Space.............. 1125.3 DA 455/1073/11 - Sporting Shooters Association Of Australia SA Goolwa

Pistol & Shooting Club - Shipping Container Storage.............................................. 1125.4 Draft Social Media Policy......................................................................................... 1125.5 Goolwa Skate Park - Continuation Of Dry Area....................................................... 12

26. OFFICE OF THE CHIEF EXECUTIVE - ACTION SHEET................................................. 1227. OFFICE OF THE CHIEF EXECUTIVE - BUSINESS HIGHLIGHTS .................................. 1228. OFFICE OF THE CHIEF EXECUTIVE .............................................................................. 13

28.1 Update On Heatwave Event .................................................................................... 1328.2 Office Of The Chief Executive Summer Internship Program 2011-12

(University And High School)................................................................................... 1328.3 Temporary Road Closures And Parking Restrictions Santos Tour Down

Under Stage 5 Saturday 21 January 2012 .............................................................. 1428.4 Donation to Friends of P.S Oscar W for Roly Bartlett’s attendance at

Maritime Museums Council Annual Conference...................................................... 1529. ELECTED MEMBERS - ITEMS WHICH MUST BE DEALT WITH AS A MATTER

OF URGENCY................................................................................................................... 1530. ELECTED MEMBERS - MATTERS OF SPECIAL INTEREST WHICH MEMBERS

WISH TO DRAW TO THE ATTENTION OF THE MEETING............................................. 1630.1 Strathalbyn Oval Controlling Committee Minutes 7 September 2011...................... 16

31. CONFIDENTIAL ITEMS .................................................................................................... 1731.1 Baronet & Augusta Street, Goolwa - Stormwater Capital Works Program

2011-12 Contract No. 14.21.034 (Confidential) ....................................................... 1731.2 Boettcher Road - ETSA Extension .......................................................................... 1831.3 Boettcher Road - Land Purchase ............................................................................ 19

32. CLOSURE ......................................................................................................................... 20

Alexandrina Council

Alexandrina Council Page 3 of 20Council MinutesMonday 19 December 2011

ALEXANDRINA COUNCILMINUTES OF ALEXANDRINA COUNCIL MEETING

HELD IN THE ALEXANDRINA LIBRARY, CUSTOMER SERVICE ANDCOMMUNITY CENTRE AT STRATHALBYN

ON 19 DECEMBER 2011 AT 4:31 PM

PRESENT

Mayor Kym McHugh, Deputy Mayor Anne Woolford, Councillors Jim Davis,Barry Featherston, Margaret Gardner, Grant Gartrell, Alan Oliver, KeithParkes, Trent Rusby, Katherine Stanley-Murray, Frank Tuckwell andMadeleine Walker.

APOLOGIES

Nil

IN ATTENDANCE

Peter Dinning (Chief Executive), Kelly Robinson (Minute Secretary), RobynDunstall (General Manager of Finance & Information Services), Kim Vivian(General Manager of Health & Community Development), Sally Roberts(General Manager Planning and Development), Simon Grenfell (GeneralManager Engineering Services), Neville Styan (General ManagerInfrastructure Planning & Design), Kate Jessep (General ManagerGovernance), Elizabeth Williams (Finance Manager), Greg Hill (Field ServicesManager), Christine Hamlyn (Governance Officer) and Barbara Wills(Administration Officer).

LOCAL GOVERNMENT PRAYER

The Mayor recited the Local Government Prayer:

"Almighty God, we humbly beseech thee to grant thy blessing upon theworks of this Council, guide us in our deliberations for the advancement andthe true welfare of the people of the district."

NGARRINDJERI ACKNOWLEDGEMENT

The Alexandrina Council and its communities acknowledge the Ngarrindjeripeople as the traditional custodians of the lands and waters of our Councildistrict.

Alexandrina Council


CONFLICT OF INTEREST

Elected Members are reminded of the requirements for disclosure by Members ofdirect or indirect pecuniary benefits in items listed for consideration on the Agenda.Section 74 of the Local Government Act 1999 requires that Elected Membersdeclare any interest and provide full and accurate details of the relevant interest tothe Council prior to consideration of that item on the Agenda.

Each Member of a Council has a duty to vote at all meetings unless excepted bylegislation.

The major exception being where a Member has a conflict of interest.

1 CONFIRMATION OF MINUTES

Moved Cr Oliver seconded Cr Gardner:

That the Minutes of the Alexandrina Council Meeting held on Monday 5thDecember 2011 as circulated to members be received as a true and accuraterecord.

CARRIED

2. BUSINESS ARISING

Nil

3. QUESTIONS WITHOUT NOTICE

Nil

4. QUESTIONS WITH NOTICE

Nil

5. NOTICES OF MOTION

Nil

6. PETITIONS

Nil

7. REPRESENTATIONS

Nil

Alexandrina Council


8. FINANCE & CORPORATE SERVICES - ACTION SHEET

Nil

9. FINANCE & CORPORATE SERVICES - BUSINESS HIGHLIGHTS

9.1 Business Highlights

ACS11325 Moved Cr Woolford seconded Cr Rusby:

That the report be received.CARRIED

10. FINANCE & CORPORATE SERVICES REPORTS

10.1 Audit Committee Minutes

ACS11326 Moved Cr Gartrell seconded Cr Stanley-Murray:

That the Minutes of the Audit Committee Meeting held on Monday 5December 2011 be received and the recommendations therein be adopted.

CARRIED

11. HEALTH & COMMUNITY DEVELOPMENT - ACTION SHEET

Nil

12. HEALTH & COMMUNITY DEVELOPMENT - BUSINESS HIGHLIGHTS


ACS11327 Moved Cr Oliver seconded Cr Walker:

That the report be received.

CARRIED

13. HEALTH & COMMUNITY DEVELOPMENT REPORTS

Alexandrina Council


13.1 Watersong - Opera On The Wharf

ACS11328 Moved Cr Woolford seconded Cr Parkes:

That Council endorses the 'Watersong - Opera on the Wharf' event as part ofthe Just Add Water 2012 program and:

1. Consent to Armfield Slip providing 3 pontoons and participation of the'Cutter' and the 'Lotus', crewed by Armfield Slip registered volunteers, in theevent.

2. Consent to Engineering Services support with set up and pack up of theevent

3. A letter of appreciation, signed by the Mayor, be sent to the Lions Club ofGoolwa Inc for their sponsorship of Armfield Slip's participation.

CARRIED

13.2 Regional Centre Of Culture 2012 - November 2011 Report

ACS11329 Moved Cr Walker seconded Cr Oliver:


CARRIED

14. PLANNING & DEVELOPMENT - ACTION SHEET

14.1 Action Sheet for Council Items

Date ofOriginatingMeeting

ItemNo.

Details of Item &Recommendation

ResponsibleOfficer

Progress To Date CompletionDate

5 December2011

Port ElliotBreakwater

Sally Roberts Planners have advised CrOliver that the breakwater atPort Elliot is located on theLocal Heritage List of PortElliot after Cr Oliver raised thematter at the meeting on 5December 2011.

Completed


That Council requests the State Heritage Advisor to assist Council's desireto have the Port Elliot Breakwater added to the State Heritage List.

CARRIED

Alexandrina Council


15. PLANNING & DEVELOPMENT - BUSINESS HIGHLIGHTS


ACS11331 Moved Cr Rusby seconded Cr Gardner:


CARRIED

16. PLANNING & DEVELOPMENT REPORTS

Nil

Meeting Adjournment

The Mayor adjourned the Council Meeting at 4.47pm to present the CommunityHalls Capital Grants Scheme cheques, the Small Recreation and Sport Grantscheques and the Recreation Capital Grants cheques.

Community Halls Capital Grants Scheme cheques were awarded to The Lodge ofSt John and Strathalbyn Players Inc.

Small Recreation and Sport Grants were awarded to Strathalbyn Swimming Club,Langhorne Creek Progress Association, Alexandra Table Tennis Association,Alexandrina Singers Inc, Strathalbyn and Districts Little Athletics Association andClayton Bay Community Garden.

Recreation Capital Grants were awarded to Strathalbyn Netball Club Inc, MilangFootball Club Inc and Adelaide Hills Dressage Club Inc.

The meeting recommenced at 5.04pm

17. ENGINEERING SERVICES - ACTION SHEET

Nil

18. ENGINEERING SERVICES - BUSINESS HIGHLIGHTS


ACS11332 Moved Cr Woolford seconded Cr Walker:


Alexandrina Council


19. ENGINEERING SERVICES REPORTS

19.1 National Road Safety Strategy 2011-2020

ACS11333 Moved Cr Tuckwell seconded Cr Oliver:


CARRIED

Cr Walker declared a conflict of interest with item 19.2 citing an association withthe consulting firm and left the meeting at 5.07pm.

19.2 Alexandrina Council Solar Panel Project

ACS11334 Moved Cr Oliver seconded Cr Stanley-Murray:

1. That Council approve the continuation of the Solar Panel Project at theGoolwa Depot.

2. That Council grants consent for the development application to proceed tothe planning stage.

CARRIED

Cr Walker returned to the meeting at 5.09pm.

20. INFRASTRUCTURE, PLANNING & DESIGN - ACTION SHEET

Nil

21. INFRASTRUCTURE, PLANNING & DESIGN - BUSINESS HIGHLIGHTS


ACS11335 Moved Cr Tuckwell seconded Cr Gardner:


CARRIED

Alexandrina Council


22. INFRASTRUCTURE, PLANNING & DESIGN REPORTS

22.1 Road Naming - Plan Of Division Off Gow Drive, Hindmarsh Island DA455/D016/10

ACS11336 Moved Cr Gardner seconded Cr Walker:

1. That Council approve the proposed road name 'Khama Court' as theinternal road name for DA455/D016/10, subdivision off Gow Drive, HindmarshIsland.

2. That all associated costs, including road signage be met by the developer.

CARRIED

22.2 Permanent Road Closure, Portions Of Nangkita Road, Nangkita - RoadProcess Orders

ACS11337 Moved Cr Oliver seconded Cr Gartrell:

1. That Council makes an ORDER TO CLOSE ROAD, those portions ofNangkita Road adjoining Pieces 6, 7, 4, & 17 in DP 86898, more particularlydelineated and lettered 'A', 'B' & 'C' in Preliminary Plan No. 11/0042.

2. That Council makes an ORDER FOR DISPOSAL OF CLOSED ROAD, to:(i) Transfer the whole of the land subject to closure lettered 'A', 'B' &'C' to Michael Ralph Connor and Jodie Narelle Connor in accordancewith the Agreement For Exchange document held between theAlexandrina Council and Michael Ralph Connor & Jodie NarelleConnor.(ii) Subject to the easement described in part 3. of thisrecommendation.

3. That Council makes an ORDER FOR GRANT OF EASEMENT, over the roadclosed by this order, to:

(i) Distribution Lessor Corporation, for an easement for overheadelectricity supply purposes, over the whole of those portions of roadto be closed marked 'A', 'B' & 'C' in preliminary Plan 11/0042.

4. That the Mayor and Chief Executive be authorised to sign and seal theROAD PROCESS ORDERS, the Final Plan, the Agreement For Exchangedocuments and all other documents associated with this road closureprocess.

CARRIED

Alexandrina Council


22.3 Sandergrove Road, Strathalbyn - Power Line Environment CommitteeScheme

ACS11338 Moved Cr Rusby seconded Cr Woolford:

That Council nominates the Sandergrove Road Power Line EnvironmentCommittee Scheme for funding consideration in the Power Line EnvironmentCommittee 2014/2015 construction program with construction to span overtwo financial years.

CARRIED

22.4 Middleton Power Line Environment Committee Scheme


That Council nominates the Middleton Power Line Environment CommitteeScheme for funding consideration within the Power Line EnvironmentCommittee 2012/2013 construction program with construction of the PLECScheme to span over two financial years.

CARRIED

23. GOVERNANCE - ACTION SHEET

Nil

24. GOVERNANCE - BUSINESS HIGHLIGHTS




CARRIED

Alexandrina Council


25. GOVERNANCE REPORTS

25.1 Ballast Stone Estate Wines Pty Ltd - Assignment Of Sub-Licence

ACS11341 Moved Cr Parkes seconded Cr Oliver:

That Council, as the lessor, grants consent for the assignment of the sub-licence for the operation of the café and deck area at Building 1 Signal Pointfrom Allister & Tenney Parker trading as Loose Goose Food Design toGerald Kay and Roger Telfer trading as Cafelicious from the date of thetransfer of the liquor licence under the same terms and conditions as theprevious sub-licence.

CARRIED

25.2 Fleurieu Regional Waste Authority - Renewal For Lease Of Office Space


That Council, as the lessor, grants consent for the renewal of the lease withthe Fleurieu Regional Waste Authority for the period 1st January 2012 to 31stDecember 2012 under the same terms and conditions as the original leasewith additional office space as agreed to be added to the lease.

CARRIED

25.3 DA 455/1073/11 - Sporting Shooters Association Of Australia SA GoolwaPistol & Shooting Club - Shipping Container Storage

ACS11343 Moved Cr Stanley-Murray seconded Cr Parkes:

That Council, as the lessor, grants consent for DA 455/1073/11 to proceed tothe planning stage.

CARRIED

25.4 Draft Social Media Policy

ACS11344 Moved Cr Walker seconded Cr Woolford:

That the Social Media Policy as presented to Council be adopted and thatprior to the creation of corporate Twitter and Facebook accounts, Council'sElected Members will be consulted.

CARRIED

Alexandrina Council


25.5 Goolwa Skate Park - Continuation Of Dry Area

ACS11345 Moved Cr Tuckwell seconded Cr Gardner:

1. That the report be received.

2. That Council endorse community consultation occurring in accordancewith Council's Public Consultation Policy in relation to the extension of theGoolwa Skate Park Dry Zone.

3. That following the conclusion of the consultation period a further report bepresented to Council.

CARRIED

26. OFFICE OF THE CHIEF EXECUTIVE - ACTION SHEET

27. OFFICE OF THE CHIEF EXECUTIVE - BUSINESS HIGHLIGHTS



CARRIED

Alexandrina Council


28. OFFICE OF THE CHIEF EXECUTIVE

28.1 Update On Heatwave Event

The Mayor adjourned the meeting at 5.38pm for Inspector Stephen Howard fromSAPOL to present to Council regarding the proposed 2012 Heatwave Event.

An affidavit from Superintendent John Bruhn, Officer in Charge of the Hills FleurieuLocal Service Area was tabled. The affidavit outlined SAPOL’s concerns andemphasised the risk of conducting the event at the location of Section 2115 AirportRoad, Middleton, during the declared Fire Danger Season.

Mr Ben Allen from Wallmans Lawyers, acting on behalf of Heatwave organisers,addressed the meeting at 5.54pm, along with Heatwave organisers Mr PatrickWhyntie and Mr James Instrell-Walker.

Cr Featherston left the meeting at 6.06pm and returned at 6.08pm.

Cr Davis left the meeting at 6.20pm and returned at 6.22pm.

ACS11347 Moved Cr Davis seconded Cr Oliver:

That no further debate occurs on the subject and that the Council's positionremain the same as the resolution passed on 5 December 2011.

CARRIED

28.2 Office Of The Chief Executive Summer Internship Program 2011-12(University And High School)

ACS11348 Moved Cr Featherston seconded Cr Woolford:


CARRIED

Alexandrina Council


28.3 Temporary Road Closures And Parking Restrictions Santos Tour DownUnder Stage 5 Saturday 21 January 2012

ACS11349 Moved Cr Woolford seconded Cr Parkes:

1. That Council, pursuant to Section 33(1) of the Road Traffic Act 1961,declare the event and exercise its power under the said Act to approve thetemporary road closures as requested by the South Australian TourismCommission, as follows:

- Old Willunga Hill Road (Brookman Road) from Meadows Road (BrookmanRoad) to Victor Harbor Road- Meadows Road (Brookman Road) from Old Willunga Hill Road to RangeRoad (southern portion only)

from 7.00am to 7.00pm on Saturday 21st January 2012

2. That Council, under Section 17(3) of the Road Traffic Act 1961 exercise itspower under the said Act to approve the following temporary no parkingrestrictions:

- Meadows Road (Brookman Road) from Old Willunga Hill Road to RangeRoad between 12.00pm on Friday 20th January 2012 to 7.00am on Saturday21st January 2012 (southern side only)

3. That Council declare all persons taking part in the event be exempted inrelation to a road or road related area on which the event is to be held, fromthe duty to observe the Australian Road Rules specified in Clause F.4subject to the conditions in Clause F.5.

4. That South Australian Tourism Commission be responsible for the PublicLiability Insurance to cover the event.

5. That South Australian Tourism Commission notifies residents andbusinesses effected by the temporary road closure.

6. That South Australian Tourism Commission be responsible for notifyingemergency services and Department for Planning, Transport andInfrastructure.

7. That South Australian Tourism Commission be responsible foradvertising notice of the temporary road closure.

8. That South Australian Tourism Commission supply a workzone trafficmanagement plan, signage, infrastructure and personnel in accordance withAustralian Standard AS1742.

CARRIED

Alexandrina Council


28.4 Donation to Friends of P.S Oscar W for Roly Bartlett’s attendance at MaritimeMuseums Council Annual Conference

ACS11355 Moved Cr Tuckwell seconded Cr Parkes:

That Council endorses a one-off donation of $1,000 to the Friends of the P.SOscar W to contribute to the costs of Roly Bartlett’s attendance at theMaritime Museums Council 2012 Annual Conference.

CARRIED

29. ELECTED MEMBERS - ITEMS WHICH MUST BE DEALT WITH AS A MATTEROF URGENCY

Cr Oliver

Advised that the Mayor and Cr Oliver attended a meeting with a Port Elliot residentregarding the surface of Rosser Lane in Port Elliot.

Cr Featherston

Requested update regarding a home at Ashbourne. Cr Featherston was advisedthat staff representatives met with the resident regarding the construction of a levybank.

Cr Rusby

Cr Rusby referred to a concerning ‘statistical spike’ in suicide rates in theStrathalbyn area. Cr Rusby requested that Council investigate its options for thecommunity in regards to addressing the suicide rate in the region.

ACS11350 Moved Cr Rusby seconded Cr Parkes:

That Council asks the Manager of Lifestyle Services to survey healthproviders to assess how Council can assist.

CARRIED

Cr Tuckwell

Requested Infractructure, Planning and Design to consider a right hand turn lanefrom Sumner Street into Verco Terrace intersection at Goolwa. For discussion withDTEI.

Cr Gartrell

Requested a set of guidelines in regards to Council event applications to bedeveloped and distributed to Elected Members.

Alexandrina Council


30. ELECTED MEMBERS - MATTERS OF SPECIAL INTEREST WHICH MEMBERSWISH TO DRAW TO THE ATTENTION OF THE MEETING

Cr Davis

Leave of Absence

Cr Davis will be unavailable from 22 December 2011 to 5 January 2012.

Resolved that leave be granted.

Cr Tuckwell

Leave of Absence

Cr Tuckwell will be unavailable from 1 January 2011 to 1 February 2012 and will bean apology for the 16 January 2012 Council Meeting.


Cr Parkes

Tabled Local Action Planning Association brochure for information.

Represented the Mayor at Victor Harbor High School presentation night whereMelissa Perry won the Alexandrina Council Award. Cr Parkes thanked the Mayorfor the opportunity to attend the presentation night.

Cr Woolford

Leave of Absence.

Cr Woolford will be unavailable from 24 December 2011 to 15 January 2012.


Cr Woolford attended the decommissioning of the 817 Squadron in Nowra NSWand will present a report with photographs to the next Council Meeting. Cr Woolfordwas requested by Shoalhaven City Council Mayor, Mayor Paul Green, to receivean invitation to attend Goolwa during the next squadron visit.

30.1 Strathalbyn Oval Controlling Committee Minutes 7 September 2011

ACS11351 Moved Cr Rusby seconded Cr Gardner:


Alexandrina Council


31. CONFIDENTIAL ITEMS

31.1 Baronet & Augusta Street, Goolwa - Stormwater Capital Works Program2011-12 Contract No. 14.21.034 (Confidential)

Moved Cr Gardner seconded Cr Oliver:

That pursuant to Sections 90 (2) and (3) (k) of the Local Government Act 1999,the Council orders that the public be excluded from the meeting with theexception of the Chief Executive, Governance Officer, General Managers,Minute Taker and the officer responsible for the report, on the basis that theCouncil considers it necessary and appropriate to act in a manner closed tothe public in order to receive, discuss and consider information by way of areport and associated documents in relation to agenda item 31.1 Baronet &Augusta Street, Goolwa – Stormwater Capital Works Program 2011-12Contract No. 14.21.034 and the Council is satisfied that the meeting should beconducted in a place open to the public is outweighed in relation to the matterbecause receiving, considering and discussing the report and associateddocumentation contains/involves:

(k) – Tenders for the supply of goods, the provision of services or thecarrying out of works.

CARRIED

ACS11352 Moved Cr Woolford seconded Cr Gardner:

That pursuant to Sections 91 (7) and (9) of the Local Government Act 1999,the Council orders that the minutes of the Council meeting held on 19December 2011 in relation to confidential item 31.1 and titled 'Baronet &Augusta Street, Goolwa - Stormwater Capital Works Program 2011-12 -Contract No. 14.21.034' and the information by way of a report and anyassociated attachments thereto remain confidential and are not available forpublic inspection for a period of twelve (12) months from the date of thismeeting or a lesser period as determined by the Chief Executive.

CARRIED

Alexandrina Council


31.2 Boettcher Road - ETSA Extension

Moved Cr Oliver seconded Cr Gartrell:

That pursuant to Sections 90 (2) and (3) (k) of the Local Government Act 1999,the Council orders that the public be excluded from the meeting with theexception of the Chief Executive, Governance Officer, General Managers,Minute Taker and the officer responsible for the report, on the basis that theCouncil considers it necessary and appropriate to act in a manner closed tothe public in order to receive, discuss and consider information by way of areport and associated documents in relation to agenda item 31.2 BoettcherRoad ETSA Extension and the Council is satisfied that the meeting should beconducted in a place open to the public is outweighed in relation to the matterbecause receiving, considering and discussing the report and associateddocumentation contains/involves:

(k) Tenders for the supply of goods, the provision of services or the carryingout of works.

CARRIED

ACS11353 Moved Cr Oliver seconded Cr Parkes:

That pursuant to Sections 91 (7) and (9) of the Local Government Act 1999,the Council orders that the minutes of the Council meeting held on 19December 2011 in relation to confidential item 31.1 and titled Boettcher Road- ETSA Extension and the information by way of a report and any associatedattachments thereto remain confidential and are not available for publicinspection for a period of twelve (12) months from the date of this meeting ora lesser period as determined by the Chief Executive.

CARRIED

Alexandrina Council


31.3 Boettcher Road - Land Purchase

Moved Cr Parkes seconded Cr Oliver:

That pursuant to Sections 90 (2) and (3) (b) (i) of the Local Government Act1999, the Council orders that the public be excluded from the meeting withthe exception of the Chief Executive, Governance Officer, General Manager ofGovernance, General Manager Strategy & Economic Development, GeneralManager Health & Community Development, General Manager InfrastructurePlanning & Design, General Manager Finance & Corporate Services, GeneralManager Planning & Development, General Manager Engineering Services,Minute Taker and the officer responsible for the report, on the basis that theCouncil considers it necessary and appropriate to act in a manner closed tothe public in order to receive, discuss and consider information by way of areport and associated documents in relation to agenda item 31.3 BoettcherRoad – Land Purchase - Confidential and the Council is satisfied that theprinciple that the meeting should be conducted in a place open to the publicis outweighed in relation to the matter because receiving, considering anddiscussing the report on 31.5 Strategic Land Purchase – Late ConfidentialItem and associated documentation contains/involves:

(b) information the disclosure of which –(i) Could reasonably be expected to confer a commercial advantageon a person with whom the council is conducting, or proposing toconduct, business, or to prejudice the commercial position of thecouncil

CARRIED

ACS11354 Moved Cr Oliver seconded Cr Woolford:

That pursuant to Sections 91 (7) and (9) of the Local Government Act 1999,the Council orders that the minutes of the Council meeting held on 19December 2011 in relation to confidential item 31.3 and titled Boettcher Road- Land Purchase - Confidential and the information by way of a report andany associated attachments thereto remain confidential and are not availablefor public inspection for a period of twelve (12) months from the date of thismeeting or a lesser period as determined by the Chief Executive.

CARRIEDThe Mayor passed on his best wishes to Elected Members and Council staff for thefestive season.

Alexandrina Council


32. CLOSURE

The Mayor declared the meeting closed at 7.25pm.

MINUTES CONFIRMED………………………………………… DATE………………… MAYOR B K MCHUGH

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