minutes of the civil area committee meeting held on 26-04 ......02. smt neeta rajkumar wadhwa vide...

Minutes of the Civil Area Committee Meeting held on 26-04-2016 at 1500 hours.

Present

1. Shri Suresh L. Kamble, (Vice President), Chairman

2. Shri Amol Jagtap, Member Secretary

3. Maj. Nemani Subhash,GE( C ), Ex. Officio Member

4. Shri. Kamlesh Sharad Chaskar, Member

5. Smt. Pooja M Anand, Member

6. Ms. Kartiki P Hivarkar, Member

7. Smt. Vaishali K. Pahilwan, Member

8. Shri Duryodhan T. Bhapkar,Member

9. Shri Abhay K Sawant, Member

Not Present.

1. Brig. H.S. Agrawal, VSM, SEMO, Ex. Officio Member

2. Shri Manish S. Anand, Member

1. PAC MATTER: RENEWAL OF LEASE IN RESPECT OF HOUSE NO.

508-A OLD BAZAR, KIRKEE SY NO. 27/615-A

Reference: Application received in the office on 03.03.2016 from Smt. Neeta Rajkumar

Wadhwa.

02. Smt Neeta Rajkumar Wadhwa vide her application dated 03.03.2016 has requested by

showing her willingness to renewal of the lease in respect of House No. 508-A Old Bazaar, Kirkee Sy No. 27/615-A.

GLR STATUS :- As per GLR, the property of House No. 508-A,Old Bazar, Kirkee situated within the notified Civil Area under Section 46 of the Cantonments Act 2006 measuring 516.800

Sq.ft. comprising GLR Sy. No.27/615-A, of B-3 land in Kirkee Cantonment under the management of Cantt. Board, Kirkee is held on lease in Sch. IV of the CLAR 1937 & date of

expire is 28/02/2008 on payment of annual rent of Rs.26/- for the purpose of house. At present the lease stands in the name of Smt Neeta Rajkumar Wadhwa.

Lease Details:

Engineering Branch Report:- As per the fresh report of the Engineering Section, dated

30/03/2016 there is no, unauthorised construction, no subdivision, no change of purpose & no encroachment.

CRS SECTION REPORT: PROPERTY TAX PAID UPTO MARCH, 2016.

In this connection the application is placed on the table along with all relevant documents.

Date of

Expiry of

Lease

Rent

under the

Lease

Rent enhanced

by 50% of

existing rent

Rent

Payable

after

renewal of

lease.

Remarks

28/02/2008 Rs.26/-

Pa

Rs.13/- Rs39/-

Pa

Second sanction accorded by Competent

Authority vide letter No.9681/SC/DE DT

25.06.1999

1. Considered and recommended that proposal be sent for sanction of the Competent Authority/Principal Director ,Defence Estates, Southern Command, Pune for renewal of lease (

Third & last term of 30 Yrs w.e.f. 01/03/2008 ) in respect of House No.508-A Old Bazar, Kirkee bearing GLR SY.No.27/615-A by enhancing the lease rent by 50% as per the condition of the

lease.

The matter of renewal of leases was discussed in detail. The CEO Member Secretary

apprised the Committee that a phase wise programme for processing and disposal of all the pending cases of renewal of leases is undertaken on priority, for which co-operation of the

elected Members is required.

2. LEASE RENEWAL IN RESPECT OF HOUSE NO. 02 NEW BAZAR, KIRKEE,

GLR SY NO.27/580.

To consider the application received on 18/02/2013 from5 from Shri Chandraprakash

D Parekh, legal heir of Late Shri. Deoram alias Deoraj Virchand Jain requesting for renewal of

lease in respect of House No. 02 New Bazar, Kirkee in his name by inheritance on the basis of

death certificates of HOR’s namely i) Late Shri .Deoraj Virchand Jain Death certificate issued

by, Pune Municipal Corporation dt 04.02.1998.

2) Release Deed Registered at Sub Reg.Office (Class 2), Haveli 19 vide No.7883/2014.

3) Legal Heirship Certificate Registered at Jt. Civil Judge Sr. Div. Pune. Misc. application

No.1098/2014 dt 10.09.2015 3) An Affidavit vide Registered at No. 3912/2010 dated 7.05.2013.

GLR STSTUS :- As per GLR the property of House No. 2 New Bazar, Kirkee, situated

within the Civil Area under section 46 of the Cantonments Act 2006 measuring 2200 Sq.ft.

comparising GLR Sy. No. 27/580 stands in the name of M/s. Jasraj Kundanmal & Co. A regd

Firm owned by Savashri Jasraj Kundanmal Jain, Rupchand Jawarmal Jain and Deoram Virchand

Jain and date of lease expired on 03.07.1972.

Engineering Branch Report :- Site Inspection carried out by Engineering Section vide

dated 04th March, 2016 , there is no un authorized construction, no sub-division , no change of

purpose but their is encroachment in the form of Steps 20’ x 4’ on front side of shops and 14’ x

3’ on rear side of property i.e. total 122 sqfit. As per the Direction of PD,DE letter No.

9681/DE/SC/L/Kirkee/27/593 dated 08.03.2016 undertaking may be obtained from the

lessee/HOR in the form of Affidavit stating that the encroachment made in the form of otta will

be removed immediately as and when the land is required by Govt damages amount of Rs.868

recovered from the HOR.

CRS REPORT: Property tax paid upto March 2016.

Lease Details

This is subject to the condition that he will pay an amount Rs.59/- per anum as annual rent for the period from 12.01.1969 to 12.01.1999 (i.e second term) and Third and Final Term

with effect from 12.01.1999 to 12.01.2029 @ Rs.89/- per anum and execute and register at their cost a Deed of Renewal prescribed under Schedule IV of CLA Rules 1937.

In view of the above it is requested that the matter may be referred to the Civil Area Committee/Board meeting for renewal of lease of second and third term for their consideration

and approval.

2. Considered and recommended, the renewal subject to Transfer of occupancy Rights in the name of legal heirs of one of the lessee, Shri Deoram Virchand Jain, following due procedure &

submission of all requisite documents by the applicant.

Date of

Expiry of

Lease

Rent

under the

Lease

Rent enhanced

by 50% of

existing rent

Rent

Payable

after

renewal of

lease.

Remarks

12.01.1969 Rs.39.30

Rs.19.65 Rs 58.95

Say Rs.59/-

Per anum

Second terms of lease with effect from

12.01.1969 to 12.01.1999

12.01.1999 Rs.59.00 Rs. 29.50 Rs.88.50/-

Say Rs.89/-

Per anum

Third and Final term up to 12.01.2029

3. PERMISSION TO TRANSFER OF HOLDING OF OCCUPANCY RIGHTS IN

RESPECT OF HOUSE NO.364, OLD BAZAR, GLR SY.NO.27/162 KHADKI,

PUNE 411 003

Reference : CBR No.21 dated 22.01.2016

The following amendment be made in the CBR No-21 dt .22.01.2016

FOR: LEASE HOLD RIGHTS

READ : OLD GRANT.


3. Considered and recommended to make the necessary amendment in the said CBR.

General Points

The Committee raised the issue of unauthorized Hawkers/Hand Carts & request to

constitute traffic mobility committee. Committee also desired that unauthorized Flex/Hoardings may be removed immediately.

The Committee showed concern about the old encroachments in Cantonment area & instructed the CEE to chalk out proper plan & put up report to the CEO within a week for

initiating action under the Rules, wherever action is not initiated is incomplete.

Committee also instructed CRS to put report on the status of stalls, to the CEO.

MINUTES OF THE FINANCE COMMITTEE MEETING HELD ON 26-04-2016 AT 1530

HRS.

PRESENT

1. Shri Duryodhan T Bhapkar, Chairman.

2. Shri Amol Jagtap, Member Secretary.

3 Maj. Nemani Subhash,GE( C ), Member.

4. Shri. Kamlesh Sharad Chaskar, Member.

5. Ms. Kartiki P. Hivarkar, Member.

6. Shri Abhay K. Sawant, Member.

NOT PRESENT

1. Col.A.K.Saxena, Nominated Member

1. RE-APPROPRIATION OF BUDGET (REVISED) 2015-2016.

Reference to GOC- in-C, SC, Pune letter no. 100444/Budget/Kirkee/Q(L) dated 17th

Dec.

2015 and PDDE, SC letter no. 8117-A/2015-16/DE dated 8th

January,2016 regarding curtailment

and sanction thereof the Budget Estimates for the year 2015-2016 (Revised) and 2016-2017

(Original).

To consider the office report of the Chief Accountant seeking permission for re-

appropriation of Minor to Minor Budget Head for 2015-2016 (Revised) under the provision of

clause 20(1) of the Cantonment Account Code, 1924. The details of the re-appropriation made

are shown below:-

HEADS OF ACCOUNT PROPOSED TO BE INCREASED HEADS OF ACCOUNT PROPOSED TO BE DECREASED

MAJO

R

HEAD

MINO

R

HEAD

& SUB

HEAD

AMOUNT

OF

ORIGINAL

GRANT

AMOUNT &

AUTHORITY

FOR ANY RE-

APPROPRIATI

ON BY

ORIGINAL

GRANT MAY

HAVE BEEN

INCREASED

OR

DECREASED

INCREASE

NOW

PROPOSED

MAJO

R

HEAD

MINO

R

HEAD

& SUB

HEAD

AMOUNT OF

ORIGINAL

GRANT

AMOUNT &

AUTHORITY

FOR ANY RE-

APPROPRIATIO

N BY

ORIGINAL

GRANT MAY

HAVE BEEN

INCREASED OR

DECREASED

ANTICIPATED

SAVING NOW

AVAILABLE

FOR RE-

APPROPRIATIO

N

1 2 3 4 5 6 7 8 9 10

MINOR TO MINOR

B 2(b) 2000000 254390.00 350000.00 B 2(a) 7355646.00 350000.00 3166640.00

D 1(e) 500000 206450.00 206500.00 D 1(a) 124150872.00 206450.00 104194537.00

E 4(b) 1027000.00 110606.00 111000.00 E 4(a) 4132918.00 111000.00 2803556.00

E 6(b) 9500000.00 1335858.00 1400000.00 E 6(a) 5963226.00 1400000.00 3990569.00

F 1(b) 18000000.00 3599735.00 4000000.00 F 1(a) 92708117.00 4000000.00 30780669.00

F 4(b) 19999982.00 8709611.00 9000000.00 F 4(a) 44713702.00 9000000.00 11742597.00

G 1(b) 23000200.00 182804.00 185000.00 G 1(a)PS 27875215.00 185000.00 17031157.00

L 4(a) 350000.00 201674.00 205000.00 L 4(j) 5095000.00 205000.00 952928.00

L 4(d) 6000.00 6743.00 10000.00 L 4(e) 30000.00 10000.00 30000.00

The Chief Accountant’s report is placed on the table.

1. Considered and recommended to be approved.

2. RE-APPROPRIATION OF BUDGET (REVISED) 2015-2016.

Reference to GOC- in-C, SC, Pune letter no. 100444/Budget/Kirkee/Q(L) dated 17th

Dec.

2015 and PDDE, SC letter no. 8117-A/2015-16/DE dated 8th

January,2016 regarding curtailment

and sanction thereof the Budget Estimates for the year 2015-2016 (Revised) and 2016-2017

(Original).

To consider the office report of the Chief Accountant seeking permission for re-

appropriation of Major to Major Budget Head for 2015-2016 (Revised) under the provision of

clause 20(1) of the Cantonment Account Code, 1924. The details of the re-appropriation made

are shown below:-

HEADS OF ACCOUNT PROPOSED TO BE INCREASED HEADS OF ACCOUNT PROPOSED TO BE DECREASED

MAJOR

HEAD

MINOR

HEAD

& SUB

HEAD

AMOUNT OF

ORIGINAL

GRANT

AMOUNT &

AUTHORITY FOR

ANY RE-

APPROPRIATION

BY ORIGINAL

GRANT MAY

HAVE BEEN

INCREASED OR

DECREASED

INCREASE

NOW

PROPOSED

MAJOR

HEAD

MINOR

HEAD

& SUB

HEAD

AMOUNT OF

ORIGINAL

GRANT

AMOUNT &

AUTHORITY FOR

ANY RE-

APPROPRIATION

BY ORIGINAL

GRANT MAY

HAVE BEEN

INCREASED OR

DECREASED

ANTICIPATED

SAVING NOW

AVAILABLE FOR

RE-

APPROPRIATION

1 2 3 4 5 6 7 8 9 10

MAJOR TO MAJOR

M 1 265230105.00 14769895.00 15000000.00 I 120000000.00 15000000.00 31100000.00

H 5(a) 500000.00 1549570.00 1550000.00

F 1(a) 92708117.00

1550000.00

30780669.00

M 4 7500000.00 1264690.00 1265000.00 1265000.00

The Chief Accountant’s report is placed on the table.


3. HOLDING OF PERMANENT ADVANCE /IMPREST.

To consider the note of OS/AS dated 18/02/2016 requesting to grant permanent

advance/imprest amount of Rs.5000/- to incure expenditure of contingent & routine nature and

to carry out the purchase of minor items for office use.

The office note is placed on the table.


4. EXTENSION OF CONTRACT PERIOD

Ref: - CBR No. 30, Dated 22/01/2016.

To consider the office report received from Cantonment Executive Engineer dated

14/03/2016 for the extension of contracts.

As per the report, tenders for following works were opened on 14.01.2016 & placed before the

Board. The Board vide CBR No 30 Dated 22.01.2016 had considered and accepted the lowest

tenders. After the approval of the Board the lowest tenderer were directed to furnish the security

deposit and a stamp paper of worth Rs.500/- for execution of the agreement. The Board also

approved the estimates for the following works.

Sr

No

Description of the work Accepted value PDC as per

advertisement

Authority for

acceptance of

tenders

Estimate of (Rs.)

approved

1

Annual Term contract for

2015-2016 for repairs to

Group Latrines

Rs.40.00 Lacs

31/03/2016

CBR No.30 Dt.

22/01/2016

CBR No. 13, Dt.

24/02/2016

Rs 21.25 Lacs

2 Annual Term contract for

2015-2016 for repairs

/resurfacing of Cantt. roads

Rs.90.83 Lacs

31/03/2016

CBR No. 2, Dt.

29/09/2015

CBR No. 5, Dt.

24/02/2016

Rs. 40.48 Lacs

3 Annual Term contract for

2015-2016 for repairs to

Staff quarters

Rs.25.00 Lacs

31/03/2016

CBR No.30, Dt.

22/01/2016

CBR No. 4,

Dt.24/02/2016

Rs.13.47 Lacs

4


2015-2016 repairs to

Hospital & School

Rs.65.00 Lacs

31/03/2016

CBR No.30, Dt.

22/01/2016

CBR No. 3, Dt.

24/02/2016

Rs.51.79 Lacs

5


2015-2016 contract repairs

to building other than

hospital and school

Rs.80.00 Lacs

31/03/2016

CBR No.30, Dt.

22/01/2016

CBR No. 12, Dt.

24/02/2016

Rs.47.00 Lacs

6.

.


2015-2016 for Provision of

thermoplastic paint,cat

eyes,sign boards

Rs.15 Lacs

31/03/2016

CBR No.2

Dt. 30/11/2015

CBR No.2

Dt.30/11/2015.

Rs.1513100/-

7

Supply installation,

Testing and

Commissioning of

CCTV in Cantt. Schools

Rs.3.24 Lacs

31/03/2016

CBR No.5, Dt.

30/11/2015

CBR No.5

Dt.30/11/2015

Rs.3.24 Lacs

8

.

Annual Term Contract

for 2015-2016 for

modification and

comprehensive

maintenance CCTV

camera system installed

at Dr. BACGHK and

Cantt. office Kirkee

Rs.1.95 Lacs 31/03/2016

CBR No.6

Dt.22/01/2016

CBR No.6

Dt.22/01/2016

Rs.1.95 Lacs

-----

There is a provision in the tender that ‘the period of the contract may change based on the

assessment of the Board/CEO.’

Matter is placed before the Finance Committee/Board to assess and consider the issue of

extension of the period of the above contracts for a suitable & practical period during 2016-27.

In this connection item is placed on the table alongwith office report received from the CEE,

KCB.

The contractors have already commenced some of the works & they have completed some works

by 30/03/2016..

4. Considered and recommended extension of 3 months w.e.f. 01st April 2016 in respect all 8

contracts mentioned in the Agenda side.

Committee further recommended to include repair to the following roads to be undertaken

before the onset of the monsoon in the road contract.

a) Resurfacing of Dr.Rajendra Prasad Marg (Carboid road) - Rs. 4.62 lakhs

b) Resurfacing of portion of road in Cantonment Board office - Rs. 6.40 lakhs

and various Cantonment Fund properties

c) Repairs to patches on various roads within the Cantonment - Rs. 5.35 lakhs

limits

5. ESTIMATES FOR REPAIRS TO CANTONMENT FUND GROUP LATRINES

To consider the office report of engineering section for approval of estimates for the following

works to be undertaken under subject contract.

Sr

No

Description Estimated Cost (In Rs)

1. Repair/modification of existing toilet block near

Bungalow No.39, Duncan Road like removing of walls which are in dilapidate condition, repairs to

door shutters, tiles etc.

1,90,000

2. Provision of toilet block two seated for ladies and gents at trenching ground (as suggested by

HS/GS/WS)

95000

3. Painting to ceiling door shutters, walls from inside

and outside like cement paint, oil paint and OBD of Group Latrines at various locations.

a) Bazar area 11 No. b) Bungalow area 15 No.

c) East Kirkee 05 No. d) Sangamwadi 03 No.

250000

165000 125000

50000

The Board has accepted the above said contract for an amount of Rs. 40,00,000/-

vide CBR No.30,Dt.22/01/2016. The work may be undertaken under budget head D-2(a) for the year 2016-2017 (O) subject to approval of the Board.The Board vide CBR No.13,Dt 24/02/2016

had already approved works amounting to Rs.21.25 lakh.

In this connection the estimates along with other relevant papers are placed on the table.

5. Considered and recommended for approval.

6. ESTIMATES FOR REPAIRS TO CANTONMENT FUND BUILDING OTHER

THAN SCHOOL AND HOSPITAL

To consider the office report of engineering section for approval of estimates for the following works to be undertaken under subject contract.

Sr

No.

Description Estimated Cost (In Rs)

1. Repairs/modification to Kondhwadha near dumping yard like repairs to existing walls which are in

dilapidated condition, request to flooring, repairs to door and windows, painting etc.

385000

2. Provision of compound wall near Kondhwadha near

boundary of TS 105 upto entry gate

195000

3. a)Repairs to compound wall adjoining with

platform at back side of CEO’s bungalow (wall is in dilapidated condition)

b) painting work of bungalow

190000

54000

4. Repair/ modification to pumphouse/room at trenching ground (as suggested by HS/GS) like

flooring, repair to existing wall, door, windows and painting

90000

The Board has accepted the above said contract for an amount of Rs.80,00,000/- vide CBR No.30,Dt.22/01/2016 subject to approval of the Board. The work may be undertaken under

budget head D-2(a) for the year 2016-2017 (O). The Board vide CBR No.12,Dt 24/02/2016 had already approved works amounting to Rs.47.00 lakh.



7 ESTIMATES FOR ANNUAL TERM CONTRACT FOR REPAIRS TO

CANTONMENT FUND HOSPITAL AND SCHOOLS.

To consider the office report of the Engineering Section regarding the estimates for various works to be taken up for maintenance in the Annual Term Contract for Repairs to Cantonment

fund Hospital and Schools.

S.No Description Of Work Estimated Cost

1 Renovation of Projector room in L. B. Shastri High Rs 5,45,000/- School and Projector room, E learning and Office in

Jijamata Primary School.

2. Renovation of Projector room & other misc. work in Rs. 3,60,000/- Moledina Urdu Primary School.

3 Renovation of toilet block near Dialysis centre & Rs.3,03,500/-

Other misc works in Dr.Babasaheb Ambedkar Cantt Gen,Hospital,Khadki.

4 Renovation of Class Rooms in Lokmanya Tilak High Rs.4,83,000/-

School, East Kirkee.

5. Repairs to windows & Chajja of Lal Bahadur Shastri Rs.4,85,000/- High School Khadki.

The Board has accepted the above said contract for an amount of Rs.65,00,000/- Vide

CBR No.30 dated 22 Jan. 2016 . The work may be undertaken under budget head D-2(aa) for the year 2016-2017 (O). subject to approval of the Board. The Board vide C.B.R.No.3 dated

24/02/2016 had already approved works amounting to Rs 51.79 lakh.


7. Considered and recommended for approval .

8 ESTIMATES FOR ANNUAL TERM CONTRACT FOR REPAIRS TO

CANTONMENT STAFF QUARTERS.

To consider the office report of the Engineering Section regarding the estimates for following works to be taken up for maintenance in the Annual Term Contract for Repairs to Cantonment

fund Quarters.

S. No. Description Of Work Estimated Cost

1) Repairs to Class IV Quarters, Dhobi Galli Rs.3,50,000/- (GLR Sy.No.27/54)

The Board has accepted the above said contract for an amount of Rs.25,00,000/- vide CBR No. 30 dated 22 Jan. 2016. The work may be undertaken under budget head D-2 (a) for the

year 2016-2017 (O) subject to approval of the Board. The Board vide C.B.R.No.4 dated 24/02/2016 had already approved works amounting to Rs 13.47 lakh.


8. Considered and recommended for approval.

9. ESTIMATES FOR DEVELOPMENT WORKS OUT OF LOCAL DEVELOPMENT

PROGRAMME 2015-16

To consider the letter No. 2015-2016 /2265 dated 03 March 2016 received from the

District Collector, Pune informing the proposal of Hon. Shri Vijay J. Kale, Member of

Legislative Assembly, Shivaji Nagar Constituency, Government of Maharashtra for

Development of Gadiadda Ground and erection of High mast light poles, Ward No.1 (Reserved

for SC) Khadki Cantonment Board amounting to Rs. 15.00 lakhs to be undertaken out of local

development Programme 2015-16.

a) The estimates prepared for Development of Gadiadda Ground and erection of High mast

light poles, Ward No. 1, Khadki will have to be forwarded to the District Collector for allotment

of the funds for execution of work out of the Local Development Programme 2015-16. The

proposed work is on GLR Sy. No. 27/2 classified as class B-4 vacant land placed under the

management of Cantonment Board Kirkee within notified civil area being used as playground.

b) In this connection letter received from the District Collector, Pune along with estimates

and other relevant papers are placed on the table for further consideration.

9 Considered and recommended to forward the estimates to the District Collector for release

of funds for the execution of the work.

10. PROVISION OF GANTRIES AT VARIOUS LOCATIONS WITHIN CANTONMENT

AREA.

To consider office report regarding erection of gantries at various location within

Cantonment area and these would be used as direction/welcome boards and for display of advertisement.

It is proposed to erect the gantries at the following roads at the locations stated against

each of them:-

a) Deccan College Road at the junction of Alandi Road. b) Deccan College Road near BEG parade ground.

c) Waitagwadi Road at the junction of Alandi road. d) Mula Road near War Cemetery

e) Bye Pass Road at the entry point on Aundh Road. f) Senapati Bapat Road at the entry point near Ashoknagar.

g) Mumbai-- Pune Road near Khadki Railway Station. (foot over bridge)

h) Field Marshal Carriappa Road at the junction of Mumbai Pune Rd. i) Field Marshal Carriappa Road at the junction of Dr. Babasaheb

Ambedkar Road. j) Park Road near the premises of QMTI

k) Range hills Road near junction of Mumbai Pune Road. l) Range hills Road near junction of Central Avenue Rd.

Above mentioned gantries will have on either side half portion as welcome/direction information on direction of movement of traffic and whereas the other half on each side will be used for

commercial advertisement (on auction basis for a particular period). Further, the agency who will be awarded the rights for advertisement will also maintain the other half which would be used for

the purpose of welcome/direction information. This would not only fetch revenue for the Cantonment Board but also, would facilitate the traffic with proper signage.

Above gantries can be erected either through the contract who would erect the gantries and second agency who would be given rights for advertisement through auction, or the entire

process can be done through Build Operate & Transfer (BOT) wherein the agency will erect the gantries on their cost and also maintain the same and in return have the advertisement rights for a

particular period, after which the asset/property will be transferred to the Cantonment Board.

In this connection the office report and other relevant papers are placed on the table for further consideration.

10. Considered and recommended that the gantries be erected on the similar basis as has been done in the past.

11. REVISION OF TRADE LICENCE FEES FOR THE YEAR 2016-2017.

Reference: CBR No. 02 dated 21.08.2009

To consider the office report submitted by HS/GS regarding revision of trade license fees

imposed by the Board under the powers conferred by the Cantonments Act 2006.

The present rates of Trade License fees were fixed by the Board vide CBR No.02 dated 21.08.2009. Details of trade licence fees with comparison to those of neighbouring Pune

Cantonment Board is as follows. Sr No Trade Existing rate

Kirkee Cantt

Board

Existing rate

Pune Cantt.

Zone I & II

Proposed rate for

Kirkee Cantt

Board

In Rs. In Rs In Rs.

1 Mutton Stall 146 1000 1000

2 Fish Stall 146 1000 1000

3 Eggs / Chicken 146 1000 1000

4 Beef Stall 146 1000 1000

5 Milk & Milk Product 146 1000 1000

6 Dairymen 146 1000 1000

7 Bakery 293 500 500

8 Fruits / Vegetables 146 500 500

9 Ice / Ice Cream Vendors 293 1000 1000

10 Chemist / Medical Stores 293 1000 1000

11 Wine Shop 892 1000 1000

12 Vendors of Water to be used for Drinking

purpose 133 500 500

13 Washer man 133 500 500

14 Charcoal Dept. / Fire wood 133 300 300

15 Kerosene, Oil, Petroleum Gas, Agencies 133 300 300

16 Laundry 133 500 500

17 Wholesalers of Tobacco / Cigarette 182 500 500

18 Grain Grocery 333 500 500

19 Flour Mill 266 500 500

20 Sweet Mart 333 1000 1000

21 Hotel 333 2000 2000

22 Saloon 182 300 300

23 Beauty Parlor 333 600 600

24 Articles of Food, Pickles / Spices MFG 333 500 500

25 General Merchant 333 500 500

26 Fast Food, Snacks, Juice Bar 333 500 500

27 Farsan, Fried Item 333 1000 1000

28 Dealer of Tea - Coffee powder 333 400 400

29 Canteen Mess 333 1000 1000

According to the comparative statement trade licence fees of Pune Cantonment Board is on the higher side than that of Kirkee Cantonment Board.

Since, fees of different trades of Kirkee Cantonment Board are lower and were revised in year 2009, the same may now be increased at par with the trade licence fees of Pune Cantonment

Board. In this connection the office report of HS/GS along with other relevant papers is placed

on the table.

11. The matter discussed in detail. The rates of the following trades are recommended to

revised as under:- Sr No Trade Revised rate for Kirkee Cantt Board

In Rs.

1 Mutton Stall 500

2 Fish Stall 500

3 Eggs / Chicken 500

4 Beef Stall 500

5 Milk & Milk Product 500

6 Dairymen 500

7 Bakery 500

8 Fruits / Vegetables 500

9 Ice / Ice Cream Vendors 500

10 Chemist / Medical Stores 1000

11 Wine Shop 5000

12 Vendors of Water to be used for Drinking

purpose 500

13 Washer man 500

14 Charcoal Dept. / Fire wood 500

15 Kerosene

Oil,Petroleum,Gas Agencies 2000

16 Laundry 500

17 Wholesalers of Tobacco / Cigarette 1000

18 Grain Grocery 500

19 Flour Mill 500

20 Sweet Mart 2000

21 Hotel 2000

22 Saloon 300

23 Beauty Parlor 600

24 Articles of Food Pickles/Spices MFG 2000

25 General Merchant 500

26 Fast Food, Snacks, Juice Bar 1000

27 Farsan, Fried Item 2000

28 Dealer of tea-Coffee powder 1000

29 Beauty Parlor 1000

12. REVISION OF WATER CHARGES

Office Note dated 18/09/2014.

To consider the office report submitted by HS/GS regarding revision of water charges as per the actual expenditure incur for procurement of water from Pune Municipal Corporation.

Due to less rain fall, and less stock of water, Pune Municipal Corporation is supplying

insufficient water to the people once in a two days. Therefore, demand for water tanker from the residents of the Board are increasing day by day. It is also noted that Pune Municipal

Corporation is charging Rs. 400/- per trip. To verify the reasonability of water tanker charges with actual cost incurred by the Board, the following data is given:-

Sr.No. Mode of

expenditure

Particulars Amount for per

month

01 Vehicle (Tanker) Diesel required 500 liters per month

average @ of Rs. 52/- per liter

Maintenance Rs. 50,000/- per year

Insurance Rs. 20,000/- per year

Painting Rs. 8,000/- per year

Rs. 26000/-

Rs. 4,170/-

Rs. 1,670/-

Rs. 670/-

02 Driver Payment monthly Rs. 28,000/-

03 Assistant (L) Payment monthly Rs. 20,000/-

04 Total expenditure per month from sr.

no. 01 to 03

Rs. 80,510/-

05 Expenditure per day sr. no. 04 divided by

30 days

Rs. 2683/-

06 Vehicle makes 5 trips daily, hence

Expenditure for one trip sr. no. 05

divided by 5

Rs. 536.6/-

07 Water charges by PMC Rs. 400/- per

tanker

Total minimum water charges Rs. 936.6/- per

tanker

At present the Board charge only Rs. 200/- per trip per water tanker which is less as compared to expenditure incurred . To reduce the difference of expenditure incurred in

procurement of water from Pune Municipal Corporation and supply to the resident of the Board, it is advised that water charges may be increased to minimum Rs. 1000/- per trip, (without

halting of tanker) subject to availability of water and vehicle. Time will be given only for emptying of tanker.

In this connection the office report of HS/GS along with other relevant papers are placed on the

table.

12. Considered the matter & recommended to enhance/change the rate to Rs.400/- per trip

(without halting of tanker) & for outside the Cantonment limit up to 1 km, Rs.1000/- per trip (Tanker) & Rs.500/- per Trip (Bouzer) subject to availability of water. Water also may be

supplied for Construction & Gardens @ Rs.1000/- per trip, subject to availability of water, vehicle and manpower

13. ERECTION OF STREET LIGHT POLES, CABLE LAYING, LED FITTINGS

ETC.WITH ALLIED ELECTRIFICATION WORK IN WARD NO. V, KHADKI

CANTONMENT BOARD. (OUT OF MLA FUNDS)

To consider office report of Engineering Section regarding Technical and financial bid of E-

Tenders received for the work Erection of streetlight poles,cable laying ,LED fittings etc.with allied

electrification work in Ward No.V,Khadki Cantonment Board, in response to the tender advertisement

vide this office letter AE/Tender/2015-2016/P-97 dated 26th

Feb. 2016 published in Times of India (

English ),Lokmat ( Marathi ) and Bharat dairy ( Hindi ) Pune Edition & web site e-procurement

gov.in & Khadki Cantonment Board

Accordingly, the technical bid was opened on 30

th March 2016 in which four tenders were received

from the following tenderers:-

M/s Industrial Electric Corporation,Pune . M/s Yash Electroline, Pune.

M/s Gavhane Electricals and contractors, Pune. M/s Saptashrungi Electricals, Pune.

All 4 Nos of tenderers had submitted their relevant documents required & are qualified to open the financial bid.

The financial bid/BOQ of 04 tenderers was opened on 7th April 2016 as per schedule specified in

the tender notice. Details of the rates received are as detailed below:-

Sr. No. Name of the Tenderer

Amount Quoted (Rs.) for an

estimate of Rs.10,00,000/- based on

MES SSR 2010.

1. M/s Industrial Electric Corporation 687050.05

2. M/s Yash Electro Line 762966.63

3. M/s Gavhane Electricals And Contractor 944706.33

4. M/s Saptashrungi Electricals 950207.53

M/s Industrial Electric Corporation has quoted Rs. 6,87,050/- which is lowest and 31.3 %

below MES SSR 2010 as regards SSR items. This lowest rate, when compared with the corresponding

lowest rates accepted by the Board vide CBR No. 38 dated 2nd

Nov 2013 works out to 0.2% above. The

detailed comparative statement is placed herewith.

In this connection the office report along with other relevant papers are placed on table for

consideration.

13. Considered and recommended to approve the lowest rate quoted by tenderer M/s Industrial Electric Corporation @ Rs.6,87,050/-, . It was also recommended that the High Mast erected

near Bungalow No.467, Old Bazar may be shifted inside Ranilaxmibai Udyan, Khadki.

14. REPAIRS TO DRAINS AND CONCRETING OF LANES & BYE-LANES IN

SANGAMWADI, WARD NO.VIII, KHADKI

To consider letter dated 20/04/2016 from Shri Abhay .K.Sawant Chariman, Education

Sports & Cultural Committee of this Board for Repairs to Drains and Concreting of Lanes &

Bye-Lanes in Sangamwadi, Ward No.VIII,Khadki, that there lots of complaints from the

residents of Sangamwadi Ward No.VIII, regarding drainage and concreting of lanes bye-lanes of

entire village.

The said letter along with report of CEE/HS is placed on the table.

14. Considered and recommended for approval and fresh tenders may be invited.

15. REPAIRS TO FOOTHPATH ON LOKMANYA TILAK AND WAITAGWADI

ROAD, WARD NO.VIII, KHADKI.

To consider letter dated 20/04/2016 from Shri Abhay .K.Sawant Chariman, Education

Sports & Cultural Committee of this Board for Repairs to Foothpath on Lokmanya Tilak and

Waitagwadi Road, Ward No.VIII, Khadki, for the reason mentioned therein.

The said letter along with report of CEE is placed on the table.

15. Considered and recommended for approval and fresh tenders may be invited.

16. ENGAGEMENT OF COMPUTER OPERATOR CUM CLERK ON CONTRACTUAL BASIS To note the Selection Proceedings dated 23/3/2016 for engagement of seven (7) Computer Operator cum Clerks engaged on contractual basis for eleven (11) months. To fill up the vacancies for the post of Computer Operator cum Clerk (4 + 3) on contract basis, advertisement was published in two local newspapers, namely, Indian Express and Loksatta on 20/12/2015 calling candidates for Walk-in-Interview on 05/01/2016. The Selection Committee comprising of the following members conducted the interview : 1) Shri Amol Jagtap, CEO 2) Shri S.L.Kamble, VP 3) Smt.Suja James, OS/AS

In response to the above advertisement, 143 candidates appeared for interview. Out of the 143 candidates, Committee shortlisted the following candidates according to merit to be engaged for the post : 1(a) – 4 Posts

1) Ms.Shweta Siddharth Gaikwad (Roll No.124) 2) Smt.Vandana Shrihari Bhalerao (Roll.No.135) 3) Ms.Sayali Vijay Kamble (Roll No.123) 4) Shri Kale Suhas Tukaram (Roll No.23) 1(b) – 3 Posts

1) Ms.Sallelu Umeshwari Ramkrishna (Roll No.3) 2) Shri Dhananjay Sitapure (Roll No.13) 3) Shri Richard Swamy (Roll No.19)

Following candidates are selected for data entry in connection with the applications received for the posts of Jr.Clerk/Safaikarmachari/Peon & any other work to be done on priority. They are engaged for a period of three months or till the completion of the work but not more than 10 months : 1) Shri Shekhar Devram Nigale (Roll No.114) 2) Ms.Savita Kunal Kamble (Roll No.142) 3) Ms.Sumitra Machindra Lavate (Roll No.34) Following candidates are kept on waiting list in case any of the above individuals does not join or leave in between : 1) Shri Ghodake Supriya Subhash (Roll No.29) 2) Ms.Lalita Prakash Kothawade (Roll No.9) 3) Ms.Kashid Deepa Vishwanath (Roll No.82) 4) Ms.Ashwini Sudhir Jadhav (Roll No.131) 5) Ms.Shaikh Nasrin Shafiyoddin (Roll No.122) 6) Ms.Varsha Abhishek Shendge (Roll No.43) Monthly remuneration for the posts at 1 (a) is Rs.10,220/- per month & for 1(b) is Rs. 14,500/- per month. They will be engaged for eleven months from the date of their joining.

In this connection, all relevant documents are placed on the table.

16 . Considered and recommended for noting & approval that the above individuals may be

engaged on a fresh contract for a period of 11 months.

MINUTES OF HEALTH AND HOSPITAL COMMITTEE HELD ON 26-04-2016 AT

1600 HRS.

PRESENT

1. Shri. Kamlesh Sharad Chaskar, Chairman

2. Shri .Amol Jagtap, Member Secretary.

3. Shri. Abhay K Sawant, Member

4. Shri .Duryodhan T Bhapkar, Member

NOT PRESENT

01. Brig. H.S Agrawal, VSM, SEMO, Ex-Officio Member

1. MONTHLY REPORT OF DR. BABASAHEB AMBEDKAR CANTONMENT

GENERAL HOSPITAL, KIRKEE.

To note and consider the Monthly Reports for the months of Dec.2015, Jan, Feb. and

March 2016 received from Dr. Babasaheb Ambedkar Cantonment General Hospital, Kirkee. The

monthly reports are on the number of Patients (Old and new), treated through OPD and Indoor as

also in various departments in hospital for the above periods.

In this connection the Monthly Reports are placed on the table alongwith all relevant

documents.

1. Noted. It was recommended to show the report of the patients who were transferred to

other Hospital for treatment. The CEO emphasized that Hospital needs a lot of improvements

& instructed RMO to submit a substantial and comprehensive Project Report within one month.

2. MONTHLY REPORT OF SWABHIMAN DAY CARE CENTRE

To note and consider the Monthly Reports for the months of Dec.2015, Jan, Feb. and

March 2016 received from Swabhiman Day Care Centre.

In this connection the Monthly Reports are placed on the table along with all relevant

documents.

2. Noted and recommended to be approved.

3. APPROVAL FOR RUGNA KALYAN SAMITI

Ref: जा. कं्र. राआओ / NUHM / RKS / / 2015 dated 24th July 2015

The Sapras Dispensary (E.K.D) approved as Urban Primary Health Centre (UPHC) vide

CBR No.1 dated 6th Sept 2013 and letter Hosp/NUHM/P-189 dated 29

th May 2014 under the

National Urban Health Mission (NHUM) needs to be staffed as per approved project

implementation plan (PIP).

As per directions received, vide above referenced letter from the Commissioner, NUHM,

Arogya Bhavan, Mumbai a Rugna Kalyan Samiti needs to be formulated for appointment of staff

for UPHC. At present 1 full time Medical officer is appointed along with 7 Auxillary Nurse Mid-

wife (ANM).

On enquiry with the District Accounts Manager, NUHM, responsible for release of funds

for NUHM it has been informed that the Rugna Kalyan Samiti has to be approved by the Board.

The Rugna Kalyan Samiti has to be later approved from the Charity Commissioner, Pune.

As per above referenced letter the Rugna Kalyan Samiti is composed of a Controlling

Committee and Working Committee with member as follows:

S.No Controlling Committee – UPHC Designation

1 President, KCB Chairman

2 Chief Executive Officer, KCB Member

3 Chairman, Health Committee, KCB Member

4 Elected Member from Sapras (UPHC) Ward Member

5 Chairman, Lokmanya Krida Prathishthan, Sapras Member

6 Chief Accountant, KCB Member

7 Civil Surgeon Representative, Aundh Civil Hospital Member

8 Medical Officer (UPHC) Member-Secretary

S.No Executive Committee – UPHC Designation

1 Chief Executive Officer Chairman

2 Chairman, Health Committee, KCB Member

3 Chief Accountant, KCB Member

4 Civil Surgeon Representative, Aundh Civil Hospital Member

5 Medical Officer (UPHC) Member-Secretary

In this regard the papers are placed before Board for its approval.

3. Matter was discussed in detail. The Committee considered the proposal and recommended to

be approved . The Chief Executive Officer , is authorized to take necessary steps for its timely

implementation. The Chairman stated that Vice-President should also be included in the

Committee and desired to write letter to the Commission of NHUM. In this regard.

4. PROCUREMENT OF MEDICINE FROM GOVERNMENT MEDICINE STORE

DEPOT, MUMBAI

The Dr Babasaheb Ambedkar Cantonment General Hospital, Kirkee is registered with the

Government Medical Store Depot (GMSD), Directorate General of Health Services, Ministry of

Health & Family Welfare,Govt. of India, Mumbai for procurement of medicine vide GMSD

letter no ES/2010-11/4997 dated 1st Nov 2010.

The Depot vide letter no ES/Compliance/Indent/2015-16/4472 dated 1st Dec 2015 had

intimated the dates for filling the indent online for medicine available in their formulary.

As per earlier instructions, an online indent dated 23.12.2015 has been placed for 62

items available in their Depot at a cost of Rs 24,22,114.86 for year 2016-17 as per provisions

made in the Budget Estimates (R) 2015-16 &2016-17 (O), already approved by the GOC-IN-C,

SC, Pune .

The details of the indent are placed before the Board for its approval.

4. Considered and recommended to be noted approved.

CORRIGENDUM

5. TENDER FOR EMPANELLMENT OF CHEMIST FOR LOCAL PURCHASE

OF MEDICINE FOR STAFF

Ref: 1. CBR No 14 dated 22nd

Jan 2016

2. SEMO approval for tender dated 3rd

Dec 2015

3. Tender Hosp/LPC/III/15-16 3rd

Call dated 26th Oct 2015

1. An e-tender for empanelment of chemist for local purchase of medicine (3rd

call) was

done vide above reference.

2. 3 bids were received and on perusal of the technical bid documents, 1 bid from

Shamashri Medicals was rejected for incorrect documents. This was the decision of the

technical bid committee comprising OS, HS/GS and RMO. The technical bid

documentation was then shown to the Chairman, Finance committee and his approval

taken.

3. The financial bid was opened on 27th Nov 2015 in presence of Chairman, Finance

committee.

4. The BOQ (Balance of quantity) comparative chart generated had to be manually

corrected as higher discount is deciding factor for award of tender.

5. The details of the discount to MRP received are as follows:

S.No Item 2014-15

discount

Jeevan

Medicals

Om Medical

Discount to MRP as %

1 Generic Medicine 25 40 27.01

2 Branded Medicine 11 10 12.01

3 Surgical / disposable 17 30 18.51

6. Vide the above rates received Jeevan Medicals has given highest discount to MRP for

Generic Medicine and Surgical disposables. Om Medicals has given highest discount

for Branded Medicine.

7. Jeevan Medicals vide their letter dated 28th Dec 2015 has requested to consider an

increase in the discount on Branded Medicine to 12%.

8. In this regard the tender along with papers is placed before the Board for approval.

Board Resolution:

Considered and approved the rates received from M/s Jeevan Medicals, Pune who has

given the highest discount to MRP for generic medicine and surgical disposals.

To be read as:

Considered and approved the highest discount to MRP received from M/s Jeevan

Medicals, Pune for Generic Medicine and Surgical disposables and Om Medicals, Pune for

Branded medicine.

5. Noted & approved.

6. ANNUAL MAINTENANCE CONTRACT FOR X-RAY MACHINES IN

DR BABASAHEB AMBEDKAR CANTONMENT GENERAL HOSPITAL, KHADKI

To consider the note dated 14.3.2016 received from the RMO, Dr BACGH, Kirkee

regarding the Annual Maintenance Contract for 2 X-Ray Machines installed in hospital for

period 1.5.2016 to 30.4.2019 to Siemens Ltd, Mumbai.

The AMC charges are Rs 40000/- per year with service tax extra. This is same as charged

for last 3 years. The details of the AMC charges are as follows:

Equipment Period 1.5.2016 –

30.4.2017

1.5.2017-

30.4.2018

1.5.2018-

30.4.2019

Unidor-20 Yearly chr 21500.00 21500.00 21500.00

[email protected]% 3118.00 As applicable As applicable

Total 24618.00 - -

Klinoskop H / Heliophos

Yearly chr 18500.00 18500.00 18500.00

[email protected]% 2683.00 - -

Total 21183.00 - -

Grand Total Rs 45801.00 Rs 40000 +tax Rs 40000 +tax

In this respect the said note along with annual maintenance contract papers are placed

before the Board for approval.


mailto:[email protected]%25

mailto:[email protected]%25

7. ENGAGEMENT OF CONTRACT STAFF FOR DR B.A.C.G.HOSPITAL,

KHADKI

To note the proceedings of the interview held on 5th Apr 2016 vide advertisement placed

in local dailies dated 28th Mar 2016.

Interviews were conducted to select candidates for the following posts:

1. Asst Medical Officer – 1 post

2. Staff Nurse – 4 posts

The selection committee for post of Asst Medical Officer was composed of Col Ranjana

Bhargava, MH Kirkee, Dr R Bhonsle, RMO and Dr Usha Dhadwad, AMO and for the post of

Staff Nurse was composed of Dr R Bhonsle, RMO, Dr Usha Dhadwad, AMO and Smt Jessie

O’Conner, Matron.

The selected candidates are:

1. Asst Medical Officer (1 post):-

Selected candidate: Dr Madhavi Sapre, MBBS

2. Staff Nurse (4 posts):-

Selected candidates: 1. Smt Rejitha AR, BSc(Nurs)

2. Smt Nicy Cherian, BSc(Nurs)

3. Shri Shekhar Purandare, RGNM

4. Smt Maya Bhalerao, RGNM

Waitlisted candidate: 1. Smt Sujata Gavandi, RGNM

In this connection the said note along with RMO”s reports are placed on the table.

7 . Considered and recommended to be approved and that the above individuals may be

engaged on a fresh contract for a period of 11 months.

MINUTES OF EDUCATION SPORTS & CULTURAL COMMITTEE HELD ON

26-04-2016 AT 1630 HRS.

PRESENT

1. Shri. Abhay K Sawant, Chairman.

2. Shri .Amol Jagtap Member Secretary.

3. Shri. Kamlesh Sharad Chaskar, Member.

4. Ms. Kartiki P Hiwarkar, Member

NOT PRESENT

1. Col. A.K .Saxena, Nominated Member,

1. SUMMER CAMP- 2016.

To Consider the Note dated 18/4/2016 of OS/AS for organizing Summer Camp at Lal

Bahadur Shastri High School premises between 02/5/2016 to 01/6/2016.

The Board has been organizing Summer Camp at Lal Bahadur Shastri High School, Khadki

Open Auditorium during the month of May for a period of one month, i.e. from 02 May to 31 May

since last three years. Events such as Classical & Western Dance, Instrmental Musics such as

Guitar/Synthesizer/Drums/Tabla and Drawing/Painting were being conducted in the said Camp.

Board engages Teachers/Trainers for one month. Last year an honorarium of Rs.13,500/- was paid

to each Trainers & approx 250 children enrolled in the camp.

This year the following additional activities are included :

i) Craft

ii) Embroidery/Cloth Painting iii) Rangoli

iv) Drawing/Painting v) Handwriting

Pamphlets are distributed and Flex Boards are fixed at prominent places for wide publicity.

Last year an amount of approx. Rs. 2 lacs were incurred towards Summer Camp 2015

including remuneration to the teachers. This year an amount of Rs. 3 lacs be approved for incurring

expenditure for erecting pandal, hiring of sofa/chairs, sound & light effect, photographs,

refreshments, remuneration to the teachers and other miscellaneous expenditure. Funds are catered

in Budget Head G(1)(b).

In this connection, the Note along with all other relevant documents are placed on the table.

1. Considered and recommended to be approved. The Chief Executive Officer is

authorized to incur necessary expenditure . The Chairman requested to organize a Summer Camp in Lokmanya Tilak High School as well for the residents of East Khadki/Sapras area, if

feasible.

2. PERMISSION FOR USE OF CANTONMENT BOARD’S MAJ.RANE PRIMARY

SCHOOL KHADKI

To consider proposal dated 16/01/2016 proposed by Shri S.L.Kamble, Vice-President, &

seconded by Shri D.T.Bhapkar Chairman Finance Committee, Shri Kamlesh.S.Chaskar Chairman Health Committee ,Ms Kartiki Hiwarkar, Member for permission for use of Ground

Floor of Cantonment Board’s Maj.Rane Primary School Khadki from Monday to Saturday 05.00 am to 07.00 am for performing Yoga by Senior Citizens of Sangamwadi area, as requested by

Member of Sangamwadi Sarvajanik Vachnalaya.


2. Considered and recommended to be approved. The school ground may be provided free of cost only for six months to the Senior Citizens for performing Yoga, strictly on certain terms

& conditions as may be decided by the Chief Executive Officer.

3. PERMISSION FOR USE OF CANTONMENT BOARD’S MAJ.RANE PRIMARY

SCHOOL KHADKI ON SUNDAY AND HOLIDAYS.

To consider proposal dated 16/01/2016 proposed by Shri S.L.Kamble, Vice-President, & seconded by Shri D.T.Bhapkar Chairman Finance Committee, Shri Kamlesh.S.Chaskar

Chairman Health Committee, Ms Kartiki Hiwarkar ,Member for permission for use of Ground Floor of Cantonment Board’s Maj.Rane Primary School Khadki on Sundays and Holidays 07.00

am to 09.00 am for performing Spiritual training for Senior Citizens of Sangamwadi area, as requested by Shri Rahul.P.Tambekar of Shri Ram Chandra Mission.

In this connection the application is placed on the table along with all relevant

documents.

3. Considered and recommended to be approved. The school ground may be provided free

of cost only for six months to the Senior Citizens for Spiritual training, strictly on certain terms & condition as may be decided by the Chief Executive Officer.

MINUTES OF THE ORDINARY BOARD MEETING HELD ON 27.05.2016 AT 11.00 HRS.

PRESENT :-

1. Brig. Dhiraj Mohan, President.

2. Shri Suresh L. Kamble, (Vice President)

3. Shri Amol Jagtap, Member Secretary.

4. Brigj. H.S.Agrawal, VSM,SEMO Ex-Officion Member.

5. Maj. Nemani Subhash,GE( C ), Ex. Officio Member

6. Lt. Col.A.D.Sawant, Nominated Member.

7. Shri. Kamlesh Sharad Chaskar, Member

8. Shri Manish.S.Anand, Member.

9. Smt. Pooja M Anand, Member

10. Ms. Kartiki P Hivarkar, Member

11. Smt. Vaishali K. Pahilwan, Member

12. Shri Duryodhan T. Bhapkar,Member

13. Shri Abhay K Sawant, Member

Not Present :-

1. Col.V.Bhatnagar,Nominated Member.

2. Col.A.K.Saxena,Nominated Member. 3. District Magistrate or his Representative.

Before commencement of the meeting. Brig.Dhiraj Mohan, President discussed

in brief the matter pertaining to Inauguration of Dialysis Centre held on 23-05-2016. He thanked GOC-in-Chief, Southern Command, Pune and further stated that the Board is lucky to have the Dialysis Centre at Dr.Babasaheb Ambedkar Cantonment General Hospital, Khadki for the benefit of general public.

The President Cantonment Board also suggested that substantial funds would be made

available for improvement in Dr.Babasaheb Ambedkar Cantonment General Hospital, Khadki in

all aspect . The RMO, Chairman Health Committee to co-ordinate with SEMO and make 5-10

years perspective development Plan.

Vice-President , Shri Suresh.L. Kamble expressed his displeasure on the last Triennial

Assessment where injustice was made to certain property owners whose tax was enhanced

exorbitantly.

Further, President Cantonment Board also expressed his desire to hold a meeting with the Sr. General Manager of Ammunition Factory, Khadki for the complaint and grievance in

Ward No.5 and Ward 6 in Ordnance Estate.Smt Vaishali.K. Pahilwan, Member pointed out many improvements required to be carried out in the area. Other issues discussed were

regarding GirlChild/Education/ Transparency for Working Women’s Hostel/Court

Cases/Water Crisis /Environmental Gardens/Open Gymnasium.

The Ammunition Factory Khadki official who was present in the meeting hall informed

that number of steps have been taken by the AFK for various improvements by utilizing their

own funds consequently for last 3 Years and incurred expenses more than Rs.40 Crores through

MES but due to shortage of staff with the MES the work suffers.

The President made suggestions to the AFK authorities to make available vacant

Quarters in Ordnance Estate to Army Personnel also but the AFK official expressed his

inability to do so due to shortage of vacant quarters.

Shri Manish.S.Anand Member Ward No.4 informed that increase in the existing FSI is

sanctioned by Ministry of Defence. thanks to GOC-in-Chief, Southern Command Pune.

The President Cantonment Board further suggested that underground sewage scheme

with a Civil area for which Funds will be sought from Ministry of Defence.

While discussing the issues of traffic the President Cantonment Board asked Shri

Manish.S.Anand & Maj. Nemani Subhash GE ( C ) to examine and apprise the President

Cantonment Board regarding growing hawker menace in Khadki Cantonment Board limits.

In next three to six months stringent action will be taken. The President informed that

Hawkers have occupied some foothpaths and road sides forcing pedestrians to walk on road and

obstruct vehicular traffic.

Shri Manish.Anand, Member informed that presently the Cantonment Employees are

conducting Anti-encroachment drives. Eight spots for Hawker’s Zone were decided. This data

can be used as a base to give Licences and create Hawker zone.

Shri Duryodhan.T.Bhapkar, Member suggested that Board should demolish the old

Elevated Storage Reservoir in Khadki Bazar and use the area to create a Hawker’s Zone for

rehabilitating hawkers.

The Chief Executive Officer informed that Cantonment Employees have been given the

work of conducting anti-Encroachment drives against illegal Hawkers. They are seizing hand

carts and goods of hawkers who are encroaching on roads and causing traffic problems. CEO

informed that additional contract staff will be appointed for the said task.

The President Cantonment Board has also suggested for erection and installation of

Height Restrictor on the main road in Cantonment to avoid heavy traffic during day and night

for the larger interest of the Khadki citizens. Additional Traffic Wardens may also be deployed

to regularize or to divert the Heavy traffic during the peak hours on the major points.

Maj.Subhash Nemani GE ( C ) brought to the notice of the President Cantonment Board

the growing temporary encroachments of footpath near Sarvatra Vihar and requested the Kirkee

Cantonment Board officials to take action for removal of such encroachments on Government

land. The President suggested him to make a study and submit report to him in this regard

being MES/Army residential area.

1. To note the minutes of the Civil Area Committee meeting held on 26-04-2016 at 1500

hours (copy enclosed)

1. Considered and approved .

2. To note the minutes of the Finance Committee meeting held on 26-04-2016 at 1530

hours (copy enclosed)

2. Considered and approved with the following modifications:

Item No.4

It is resolved that extension of six months be given to the contractor w.e.f 01 April 2016 in respect of all eight contracts mentioned in the agenda side.

Item No.11

Matter was discussed in detail. Shri Suresh .L.Kamble, Vice-President &

Shri.Kamlesh.S.Chaskar have objected for revision of Trade licence which are on the higher

side and same should be lesser. The President Cantonment Board intervened the matter and

suggested to call a meeting of the shopkeepers before finalization of the issue in question. The

CEO also further emphasizes that Board Revenue should not be curtailed as there was no

revision since last ten years. Shri Kamlesh.S.Chaskar, Member has also displeasure for non

revision during last Ten years by the Administration and called for explanation from the

concerned staff.

The President Cantonment Board also expressed his desire for revision of the rates and

charges of Trade License being a Major source of Revenue to the Board every year.

3. To note the minutes of the Health and Hospital Committee meeting held on

26-04-2016 at 1600 hours. (copy enclosed)

3. Considered and approved.

4. To note the minutes of the Education Sports & Cultural Committee meeting held on 26-04- 2016 at 1630 hours (copy enclosed)

4.. Considered and approved with the following modifications:

Item No.3

The matter discussed in detail & the Board rejected the proposal.

5. FILLING UP THE VACANT POST OF CHIEF ACCOUNTANT To consider the Office Note dated 03/5/2016 received from OS/AS regarding filling up of

the vacant post of Chief Accountant.

The post of Chief Accountant has become vacant w.e.f Jan 2016 as the Ex.Chief

Accountant who has been holding the additional charge of Chief Revenue Supdt since Nov 2013 has been transferred and posted as Chief Revenue Supdt vide Office Order No.38 dated

18/01/2016 and relieved from the post of Chief Accountant (CA) for smooth function of the Revenue Section.

Shri W.F.Jacob, Accountant, has been asked to look after the work of Chief Accountant

in addition to his own till the post is not filled up.

The post of CA is to be filled up from among the senior most staff who are found to be eligible. The list of five senior-most staff who are eligible for promotion is as under

S.No Name Designation Date of Apptt

1. Shri W.F.Jacob Accountant 20/05/1980

2. Shri K.Balasubramanian

Lands Clerk(Sr.Clerk) 18/03/1985

3. Shri Sadashiv Kulkarni GDI (Sr.Clerk) 28/05/1985

4. Smt.Sushila S.Sant Asstt.Acctt (Sr.Clerk) 22/12/1987

5. Smt.Uma S.Pawar Cashier (Sr.Clerk) 10/06/1989

There is no disciplinary proceedings initiated or pending in respect of the above

individuals and no major/minor penalty imposed as has been verified from the Service Book of the above individuals. Since it’s a single post, Roaster is not applicable in this case.

In this connection, the Note along with all relevant documents are placed on the table.


6. FILLING UP PERMANENT POST OF ASSTT TEACHER IN

MOLEDINA URDU PRY SCHOOL

To consider the Note dated 13/5/2016 of OS/AS & CA regarding filling up the vacant

posts of Asstt Teacher in Moledina Urdu Pry School permanently by following due procedure.

Moledina Urdu Pry School is being run by Cantonment Board, Khadki.since more than 70 years. The said School impart education from Std.I to Std.IV in Urdu Medium. From the year

2007, teachers are being engaged on contract basis for a temporary period of 11 (eleven) months due to paucity of funds according to the requirement as detailed below :

S.No. Vacancies of Permanent Teachers due to retirement/medically Boarded out

Number of contract teacher engaged & year

1. 01 (31/10/2007) 01 (2007)

2. 02 (31/3/2008) 02 (2008 - 2010)

3. 03 (2011 & 2012) – Med Leave 03 (2011 – 2013)

4. 04 (30/5/2014) 04 (2014-15)

The students strength for the academic year 2015-16 is as under :

Class Div Total

I A 28

I B 27

II A 33

II B 32

III A 36

III B 37

IV A 36

IV B 38

As per the State Govt Rule, the teacher-student ratio is 1:30. At present there are three permanent teachers, including HM. One of the permanent teacher, namely, Smt.Shahnaz Raj

Mohammad has applied for voluntary retirement and she will be relieved on 31 Aug 2016. Hence, there will be only one permanent teacher other than the HM. According to the strength

of the students and Divisions of each Class, total eight (8) teachers are required other than the HM. However considering the students strength Std.I,II, & III can be made one division instead

of two. Hence instead of engaging 07 teachers we may appoint 04 teachers only.

Since strength of the students is constant every year, the requirements of permanent

teachers are felt in the school for the smooth functioning of the school and for the betterment of the students. As the posts are vacant since more than one year, proposal has to be forwarded for

obtaining sanction from the higher authority to fill up the vacant posts of teachers (4 Nos) in the pay band of Rs.5200-20200 + GP Rs.2800/-. The financial implication towards the salary for

filling up the post of Asstt Teacher for primary education will be approx. Rs. 25 lacs per annum. All the four posts are sanctioned posts as per the scale register.

In this connection, report of the OS/AS and all relevant documents are placed on the

table.


7. WRIT PETITION NO 10058 OF 2015

To consider the interim ORDER OF HON. HIGH COURT OF BOMBAY dt. 27/04/2016

in respect of the Writ Petition no. 10058 of 2015 filed by Shri. Mohammad Wiquar Mohammad Iftekhar and others v/s The Principal, Dr. Z.H.U.H.S Kirkee & others in the High Court of

Bombay.

The following are the teachers working in Cantonment Board Urdu High School and Petitioners in the above Writ Petition:-

Shri. Mohd. Wiquar - Dr. Zakir Hussain Urdu High School

Shri. Farhan R. Syed - Moledina Urdu Primary School Shri. Shaikh Hafeez Shaikh Khalid - Moledina Urdu Primary School

Smt. Rumana S. Shaikh - Moledina Urdu Primary School Smt. Shamshiya Ejaz Sayyad - Moledina Urdu Primary School

The above Petitioners have filed a Writ Petition in the Hon’ble Bombay High Court in

the year 2015 against the Cantonment Board Kirkee, wherein the Petitioners claimed for regularization of their contractual services. The Petitioners were offered fresh contract of 11

months on a fix remuneration of Rs. 10218/- for the Academic Year 2015-16 and the same contract period is over as on 30/04/2016.

However HON. HIGH COURT OF BOMBAY in its INTERIM ORDER dt. 27/04/2016

has directed the Respondent No.3 i.e.; The Chief Executive Officer, Kirkee Cantonment Board

to continue the services of the Petitioners on the same basis as they are continued at present,

until further orders.”

The said matter has been placed for final hearing on 18th July, 2016.

The relevant papers to the subject matter are placed on the table.

7. Considered, noted and resolved that Chief Executive Officer will take all necessary steps to deferred the case..

8. ANNUAL ADMINISTRATION REPORT FOR THE YEAR 2015-16

To note and approve the Draft Annual Administration Report for the year 2015-16 to be

submitted to the higher authorities as per Section 50 of the Cantonments Act, 2006.

In this connection, the Draft Annual Administration Report is placed on the table along with all relevant papers.


9. ANNUAL CONSOLIDATED ACCOUNTS FOR THE YEAR 2015-16

UNDER RULE 40 OF CANTONMENT ACCOUNT CODE, 1924

To consider and approve the Annual Consolidated Account of Receipt and Expenditure

for the year 2015-16 together with the summary sheet as per details given below alongwith Arrears Statement for the month of Dec-2015, Jan to March 2016 & Monthly Statement of

Accounts for the month of January 2016 to March 2016.

DETAILS SHOWING THE RECEIPTS AND EXPENDITURE FOR THE MONTH OF APRIL,2015 TO MARCH,2016

RECEIPTS

EXPENDITURE Opening Balance 74929798.77 1

Establishment 261696137.00

Income from Taxes 13377373.00 2

Original Works 30476007.00

Income from Non-taxes Revenue 176529324.25 3

Maintenance works 33013150.00

Income from Other Sources 240819906.60 4

Medicines & 6317394.00

Maturity/Withdrawals 459813189.00

Non-medical items 2197029.00

Interest on Investment 56221067.28 5

Hospital contingencies 12841334.00

6

Elect. Bill. 16886565.00

7

Elect. Stores 1711861.00

8

Electrical Contingencies 2428383.00

9

Workshop 1156242.00

10

Stores 13252428.00

11

Other Contingencies 213195638.00

12

Investment 280000000.00

13

Closing Balance 146518490.90

GRAND TOTAL 1021690658.90 GRAND TOTAL 1021690658.90

In this connection, the Annual Consolidated Account is placed on the table along with all

other concerned documents.

9. Considered and approved

10. BUDGET ESTIMATES FOR THE YEAR 2016-2017 (REVISED) AND 2017-18

(ORIGINAL)

To consider and approve the Budget Estimates for the year 2016-17 (Revised) & 2017-18

(original).

Draft Budget Estimates, list of stores and works as per the Cantonment Account Code, 1924 along with relevant documents are placed on the table . 10. Considered and approved.

11. ENGAGEMENT OF TEACHING & NON-TEACHING STAFF IN BOARD’S

HIGH SCHOOLS & JR.COLLEGE AND COL.BHAGAT ENG MEDIUM SCHOOL

To consider the note of OS/AS dated 16/4/2016 for engaging staff on contract basis for the academic year 2016-17.

In Dr.Zakir Hussain Urdu High School there are eight sanctioned posts of permanent teachers,

including the HM. However, since there are two divisions in each class from Std.V to Std.X, eight (8) teachers of B.Ed category and one (01) teacher of D.Ed category is required to be engaged on

contract basis for the academic year 2015-16. As per Staff Approval Zilla Parishad has sanctioned three more graduate teachers.

For Dr.Zakir Hussain Urdu Jr.College, total six (6) post graduate teachers are required to be

engaged on contract basis on clock hour basis.

Similarly in Moledina Urdu Pry School, there are total 8 sanctioned post of teachers other than the HM. At present there are 3 permanent teachers, i.e one HM and two teachers. Out of the two

teachers, one has applied for Voluntary retirement and will be relieved next month. Hence there are requirement of seven (07) teachers as per the request of the HM. However, considering the student’s

strength, Std.I & II & III can be made one division instead of two. Hence, instead of engaging seven teachers, we may engage four teachers only.

As regards Col.Bhagat English Medium School, the school is at present imparting education from

LKG to Std.VII as under :

S.No Class Diiv Strength

1. LKG A&B5 75

2. UKG A&B 77

3. I A&B 71

4. II A&B 80

5 III A&B 74

6 IV A 41

7 V A 34

8 VI A 39

9 VII A 34

There is requirement of 20 teachers, including HM as per the letter received from the HM. The posts have to be filled up by engaging teachers through contract.

Since the school will re-open on 15 June 2016, action for engaging teachers through contract has

to be taken on priority.

We may also explore the possibility of engaging the staff through tender process or walk-in-interview to avoid any future legal complications and delay. In the meanwhile till completion of

process of engaging teachers afresh , existing teachers may be engaged for about 89 days only. Chief Executive Officer is authorized to engage them.

In this connection, the office note is placed on the table.


12. IMPROVEMENT IN CANTONMENT BOARD SCHOOLS

To consider the issue of provision of following items for all the students of Cantonment

Board Schools upto Std XII (approx 3000 students) :

1 Two sets of full uniforms .

2. Note Books , Compass Box, Drawings Materials, Exercise Books & other similar study

materials. 3. Identity Cards.

4. School Bags.

Apart from above all necessary equipment required for Science Lab, Library, Sports Material, Music & Computer Lab also required to be purchased for over all improvement of the

schools.

Board may discuss and decide on the matter. Budget provision is being made in the revised budget under G(1) Head.

12. The matter considered, discussed in great detail and approved. The President

Cantonment Board desired that steps be taken to improve the quality of education in Cantonment Board Schools. The Chief Executive Officer informed that High Schools are

getting School Grant from Zilla Parishad but the grant for Primary Schools are not received from State Govt.

13. ALLOTMENT OF SPACE FOR COLLECTION OF PAY & PARKING

FEE IN KHADKI CANTONMENT AREA

To consider the office note of CRS dated 06 May 2016 regarding allotment of space for collection of Pay & Parking fee

The rates of the parking fees were revised vide CBR No.08 dt 19-09-2013 & on 8

th July

2014 notice inviting tender for Pay & park was called vide letter No. 7/1/Pay&park/P-245 dt. 8th

July 2014, in which 3 sites were mentioned as below:-

1. Market Square near Fish Stall

2. Parking Area Sy. No. 108-A

3. Kirkee Business Centre

Offers received from the tenderers were opened in presence of Officers & CEO, OS/AS,

HS/GS &CRS. Details of highest amount quoted are mentioned as below:

Location Amount Quoted Firm Name

1. Market Square near Fish Stall Rs.1,08,786/- Mr.Rafique Qureshi

2. Parking Area Sy. No. 108-A ------ No offer

3. Kirkee Business Centre Rs.1,51,000/- Mr.Seeta N Gupta

The same was approved vide CBR No. 54 dt. 1-09-2014 and accordingly acceptance letters were issued on 22 Sep 2014 to the highest offerers to submit Security Deposit of Rs.

75,500/- & one year advanced license fee. But, the requirements were not fulfilled by the offerers & hence reminder letter was sent on 16 Oct 2014.

Later Mr. Raffique Qureshi paid the highest bid amount of Rs.1,08,786/- & security

deposit of Rs.54,393/- on 03/12/2014 since he was contesting the Election of Kirkee Cantonment Board and for obtaining No Due Certificate for contesting the Election he perhaps

paid the required amount.

After making necessary payments & this office vide letter No. 7/1/Pay & Park/P-293 dt. 02 Feb 2015 intimated to execute agreement within a week .However, even after informing time

to time he didn’t come forward to execute the agreement & take over the position of the respective site. Shri. Rafiq Rashid Qureshi had later, on 2-2-2015 & 3 -9-2015 submitted letter

to get the possession of the pay & park site.

But he did not actually turn up for executing the agreement inspite of repeated requests from this office . Moreover, as per condition no. 12, successful tenderer should pay parking fee

in advance for 1 year within 15 days from receipt of acceptance letter from the Kirkee Cantonment Board, which he did not comply.

The matter is therefore placed before the board to take appropriate decision.

13. Considered the matter in detail and resolved that the existing tender be cancelled as the

tenderer who quoted the highest bid amount did not execute the agreement nor deposited the Pay & Parking fee in advance for one year in time. The bid amount of Rs. 1,08,786/- and security

deposit of Rs. 54,393/- paid by the highest offerer may be returned and fresh tenders be invited d for allotment of space for collection of Pay & Parking Fee at nine various locations as was

done earlier.

Board recommended that 100 free passes be issued for the local residents as per the

recommendations of the elected members . Other than that one 2-wheeler pass for the shop owners and monthly passes for daily vehicle parking be also considered. President, Cantonment

Board directed that fine be imposed on those vehicles which are parked for days together at a stretch as such vehicles may pose a security threat and may become a serious problem some day

in today’s volatile environment.

14. PROMOTION OF THE USAGES/INSTALLATION OF PIPED NATURAL GAS

(PNG) IN ALL RESIDENTIAL COMPLEXES UNDER THE ADMINISTRATIVE CONTROL

OF MINISTRY OF DEFENCE.

Ref:- (i) Minister of State (I/C) Petroleum & Natural Gas Govt of India, New Delhi letter No.L-

16016/20/2014-GP/28726,Dt 9/9/2015 addressed to Hon’ble Defence Minister, Shri Manohar Parrikar

(ii) PDDE,SC, letter No.3044/VIP-16/DE/SC/L/GEN/Pune/1 dated 10/03/2016

To consider the letter No. MNGL/MD/KCB/2016, dated 31/03/2016 received from

Managing Director (MD) of Maharashtra Natural Gas Limited (MNGL) for the subject matter. As per the

report /:

As every one is well aware, Hon’ble Prime Minister has given a call for replacing the

conventional polluting cooking fuels (wood, coal, kerosene oil etc) with non-polluting cooking fuels i.e.

LPG in rural/remote areas and Piped Natural Gas (PNG) in urban/semi-urban areas of the country. In

order to fulfill this vision, Government of India has targeted expansion of City Gas Distribution (CGD)

network at a faster rate so as to reach to 1 Crore households for PNG supplies in the urban/semi-urban

areas in 5 years.

(ii). PNG network expansion has several potential advantages over other conventional fuels, namely

(a) PNG expansion will free up subsidized LPG cylinders from urban areas so that the same can be further

distributed to rural/remote areas and it will ensure continuous cooking fuel supplies to households, (b)

PNG expansion will help in freeing up congested urban roads from LPG cylinder distribution

tempos/Motor vehicles. (c) PNG expansion has the potential to generate new employment opportunities,

and (d) PNG expansion will also ensure uninterrupted supply of eco-friendly cooking fuel in form of

PNG and transportation fuel to vehicles in the form of CNG and thus benefiting public health at large.

(iii). In order to catalyst master rollout PNG network, Govt. has put PNG (domestic) and CNG

(transport) segment on top priority in domestic natural gas location. Conversion of LPG to PNG will not

only convenient to end user but also reduce subsidy burden of central govt. this will also help us LPG

cylinders in remote area and also to protect the environment in urban and rural areas.

(iv). In pursuance to the above order issued by Minister of State (I/C) Petroleum & Natural Gas Govt

of India, New Delhi letter No.L-16016/20/2014-GP/28726,Dt 9/9/2015 a meeting was held in the office

of MNGL as on 15/03/2016 at 12 30 hrs. which was attended by the following officials.

For MNGL For KCB

Shri A M Tambekar, MD, MNGL 1) Shri Amol Jagtap, CEO, KCB

Shri J Vedagiri, Directory Commaricial 2) Shri Arun Godbole,CEE,KCB

Shri Amol Hatti, Senior Marketing Manager

During the meeting the matter of PNG network in Kirkee Cantt. area was discussed in detail. It is

required to make awareness in the public for use of CNG like uninterrupted gas supply, no need of

replacement of cylinders, cheaper than the LPG and minimum risk involved.

a) After the discussion it was agreed by MD, MNGL to depute his technical/commercial staff to

visit thickly dense civil area of the Board, to prepare the feasibility report. The technical/commercial staff

visited the Cantt. area on 16/03/16 alongwith Shri P A Jadhav, Draftsman, KCB and assured to submit

their report shortly for PNG network. MNGL will require space for installation of an equipment which

will convert high pressure gas to low pressure gas for domestic supply other than this they will require

permission for cutting of some cantonment roads to lay gas pipe line.

The Managing Director, vide letter No. MNGL/MD/KCB/2016, dated 31/03/2016 has

also submitted a proposal for installation of the CNG (Compressed Natural Gas) Station at GLR

Sy.No.42-A located within the notified civil area on Dr. Babasaheb Ambedkar Marg, on the

south west side of House No.486, Old Bazar. At present GLR Sy No.42-A, admeasuring 1.62

acres classified as Class ‘B4’ land placed under the management of the Board.

At present the said GLR Sy No is lying vacant/ unused, to prevent the encroachment the

Board had constructed UCR masonry compound wall. The total area required by the MNGL to

establish a CNG Station is 6000 sqft having a 9 mtr vide road for egrace and ingrace. The

required width of road can be achieved by raising the level of the road constructed by the Board

from Dr Babasaheb Ambedkar Marg to the railway line.

MD, MNGL proposed two options:

Option 1:

MNGL may give LOI for CNG Dealership to KCB and KCB will have to become Dealer of

MNGL to operate CNG Station.

In lieu of this, KCB will get:-

Rs. 1.95 per Kg of gas sale as a commission

Land lease rental for 29 years (upto max. of 6% of Ready Reckoner Rate)

MNGL’s Scope:

Civil, Electrical including supply of CNG facility related equipments shall be provided,

installed & commissioned by MNGL.

KCB’s Scope:

Bringing requisite permissions, Water line, Sewage Line, Sewage Line & Electricity for the

subject site shall be in the scope of KCB. The operating expenditure like filler salary, house-

keeping, electricity etc shall be borne by KCB.

OPTION 2 :

KCB may lease the land for 29 years to MNGL. MNGL shall take care for all necessities &

operate their station as Company Owned Company Operated (COCO).

In lieu of this, KCB shall get land lease rental upto max of 12% of Ready Reckoner Rates.

Considering the above it can be seen that in Option No.2 the Board will be entitled to

receive only lease rent of open land whereas Option No.1 the KCB will be entitled to get a

commission of Rs.1.59/- per KG of gas, in addition to the lease rent.

To consider Option No.1, either it will be required to operate the CNG station by the

Board on its own or the Board can appoint a party for operating the CNG station allowing share

of commission to the operator on agreed terms. For Option No 1 it may be required to invite e-

tenders for ‘Expression of interest’ on the approved term and conditions of the Board, for some

specific period like 3 years or 5 years or as deemed fit by Board. In this regard, the decision is

to be taken by the Board. If approved it will be required to submit the proposal for

reclassification of land from Class ‘B4’ to Class ‘C’ land. There will be no change in

management of the said land and also a proposal will be required to be submitted to the higher

authorities for its approval.

Regarding PNG Network expansion in Cantonment area, the feasibility report is being

called, and it is expected shortly. Considering the various advantage of the PNG (Pipe Natural

Gas) which will be enjoyed by the residents of the Kirkee, it will be advisable to permit the

MNGL to lay the underground gas pipe line from source to user. The Board is to decide whether

the MNGL shall be charged for damaging the roads or otherwise as large citizens will get the

gas at cheaper rate and also uninterrupted.

In this connection the office report received from CEE, KCB proposals received from

MD, MNGL are placed on the table.

14. Considered the matter and resolved to adopt and explore option 1 in the interest of the

Board.

Further it was resolved to request the MNGL for submission of detailed Project and

network plan for the entire Cantonment area.

The Chief Executive Officer was directed to take all necessary steps so as to implement

the PNG Project at the earliest.

15. WITHDRAWL OF CIVIL REVISION APPLICATION NO 320 OF 2011 FILED

BY KCB AGAINST M/S GUPTA CONSTRUCTION

Ref:- A legal opinion received from ALMT Legal vide letter No.HJ/CS/325/2016,dt

22/02/2016

To consider the office report dated 29/4/2016 received from CEE,KCB for the subject matter. As

per the report/:

The work of construction of the 100 bedded Hospital was awarded to M/s Gupta Construction by

the Board under an agreement dt 25/3/1985. The said work was completed by the Gupta Construction on

9/6/1989 as against the agreement PDC of 15/09/1986. There were numbers of reasons attributed on part

of contractor and to some extent Board also. The work was completed in 51 months instead of 18 month

due to which the contractor had claimed escalation of costs.

The contractor also served a legal notice dt 21/9/1990 for the payment of escalation amount of

Rs.533162.30/- with 21% interest p.a. It was further maintained that as per clause 56 of the contract

agreement dispute should be referred to arbitration.

In 1995 KCB paid only the final bill of Rs.335819.11/- on account of actual work done to the

contractor.

As no cognizance was taken by the Board for the appointment of the Arbitrator the contractor

approached the Civil Court. On 7/11/1998 Hon’ble Civil Judge appointed Lt. Col. Hemant Kapoor as

sole Arbitrator as per the provision of the agreement.

On 30/5/2006 Hon’ble Arbitrator Lt Col. Hemant Kapoor passed an award in the following

manner.

1) For delay 18% interest p.a. on the payment of final bill of the contract.

2) Payment of escalation to be workout by the KCB due for payment to the

contractor.

3) 18% interest on escalation amount for the period 13/6/1990 to 10/07/1995.

Being aggrieved due to the said award KCB filed application No.731 of 2006 before District

Court, Pune to set aside the award under section 34 of Arbitration and Conciliation Act 1996. However

the Learned District Judge, Shri R.V. Deshmukh, vide his order dated July 10, 2007 held that the Award

was passed under the Arbitration Act, 1940 and hence dismissed the said Application.

The Arbitrator filed the Award with Hon’ble Court which came to be numbered as Reg. C.S. No.

934 of 2007. Notice of the same was issued to KCB, wherein KCB was aggrieved of the same and on

August 13, 2007 filed an application under section 30 of the Arbitration Act praying that the Award

passed by the Learned Arbitrator be set aside.

Thereafter, on November 21, 2008 a judgment was passed by the Civil Judge Sr. Division Pune

which set aside the application filed by the KCB u/s 30 of the Arbitration Act, 1940 and the suit was

decreed in favour of the GCC.

Being aggrieved by the aforesaid judgment of the trail court, KCB filed Civil Appeal No.173 of

2009 in the Hon’ble District Court. KCB also filed an application for stay against the Judgment of the

Learned Trial Court. On April 18, 2009, the Learned District Judge passed an order granting stay in the

Application for Stay of Judgment and order in R.C.S. No. 930/07 till the disposal of the Appeal on the

condition that KCB furnish security of Rs.20 lakhs within one month from the date of order by way of

Bank Guarantee. Pursuant, KCB furnished a Bank Guarantee Bond with Indian Bank for Rs.20 lakhs.

Thereafter, on October 31, 2009 the Learned District Judge, on hearing and considering the arguments of

both parties and their written submissions, passed a Judgment dismissing the Appeal No. 173 of 2009.

In the capacity of a decree holder, GCC made an application date April30, 2010 before the Civil

Judge, Senior Division, Pune praying for a notice to be issued to the Indian Bank directing it to deposit

Rs.20 lakhs in Court which had been furnished earlier by the KCB vide order of Learned District dated

April 18, 2009.

Subsequently, a Civil Revision Application No. 320 of 2011 (“present CRA”) was filed by the

KCB in the Hon’ble High Court wherein the following prayers were made:

1) That the Order passed by the Learned District Judge dated October 31, 2009 be

quashed and set aside

2) That pending the hearing and final disposal of this Application, the Judgment

dated October 31, 2009 be stayed

3) That pending the final hearing and disposal of the Application, the Hon’ble Court

be pleased to stay all proceedings in the Lower Court in the Special Darkhast No.

62/2010 i.e. the execution proceedings.

Thereafter, on April 28, 2011 an Order was passed in the present CRA by Hon . Justice Mr. B.R.

Gavai wherein the following was stated:

“Mr Dewal, the learned Counsel appearing on behalf of the respondents

Makes a categorical statement that the respondents would not proceed with the execution

proceedings until further orders are passed by this court”.

Thereafter, on July 20, 2011 an Order was passed by His Lordship, the Hon’ble Justice Mr. D.G.

Karnik whereby it was held that: “the Civil Revision application was admitted only as regards the two

claims of interest which are mentioned in the award.”

As per the order passed by the Hon’ble Court on 20/07/2011 the escalation amount was calculated and

paid to the contractor without interest.

On 2/9/2015 the M/s Gupta Construction had submitted a letter informing that ‘they shall not

claim aforesaid amount of interest provided KCB and Gupta Construction approaches to Hon’ble Bombay

High Court to withdraw the present CRA.

The legal counsel ALMT Legal has opined that KCB may accept the proposal of settlement as

offered by M/s Gupta Construction and withdraw the present CRA. Withdrawal of the CRA will save

the time, remuneration of the counsel and also the interest amount of Rs.11.31 lakh till 20/07/2011.

The matter is placed before the Board for consideration and appropriate decision on the issue on

the issue of withdrawal of Revision application No. 320 of 2011 filed by KCB against M/s Gupta

Construction. Accepting the offer of M/s Gupta Constructions and withdrawal of the present CRA the

matter will stand closed, Board will not require to make any payment to M/s Gupta Constructions in

future only it will be required to pay fees of Legal Counsel ALMT Legal

In this connection the office report received from CEE,KCB along with opinion of legal Counsel,

ALMT Legal placed on the table.


16 ERECTING A PERMANENT FENCE/ COMPOUND WALL AROUND

VACANT LAND COMPRISING GLR SY. NO. 94 OF KHADKI CANTONMENT

To consider letter no. I/399/XXII/119 dated 13 April 2016 received from the Defence

Estates Officer, Pune Circle regarding erection of a permanent fence/ compound wall around the vacant Defence land bearing GLR Sy. No. 94, Khadki.

As per records of DEO, Pune the land comprising GLR Sy. No. 94, Khadki Cantonment

admeasuring 2.78 acres is classified as A-2 defence land under the management of DEO, Pune. The said land is under encroachment in the form of slums by way of many unauthorized pucca/

semi pucca huts/ small houses of more than 20 years old.

As on date, out of the said defence land admeasuring about 0.5 acres is still vacant and the same is highly prone to encroachment as the residents of slum are presently using it for

parking of their vehicles, dumping of cattle wastes etc. Hence, this piece of land needs to be protected by converting it into a green belt by way of garden/ children’s play area, etc.

Accordingly, in present conditions, estimates amounting to Rs. 15,16,000/- for construction of a compound wall all around the said vacant land to be constructed through the

maintenance contract under the Budget Head of D-2(a) are placed on the table for consideration. The budget provision required for undertaking the above work exists for the year 2016-17 under

the head D-2(a). The proposed work is in the larger interest of the general public as well as for better health & hygiene of the area, Further, at the later stage the same can be converted into a

park with greenery, play equipments, etc so that it is active use by general public and residents of the area would safe guard the open land from being encroached.

In this connection the letter and other relevant papers, plan & estimates of the proposed

work are placed on the table for further consideration.

16. Considered and approved. Smt.Pooja Anand, Member, Cantonment Board informed the

Board that there are about 4-5 areas in Ward No.4 which are prone to encroachment and that she had already given letter in this regard to the office for erecting permanent fence to safeguard the

land from encroachment and permission for planting saplings in such areas. President Cantonment Board asked the Chief Executive Officer to look into her applications and take

necessary action.

17. COMPLETION OF BALANCE WORK OF SUPPLYING, FABRICATION AND

ERECTION OF OPEN SHED IN CANTONMENT SCHOOLS (RISK & COST

OF DEFAULTING CONTRACTOR).

To consider the office report regarding the work of Completion of balance work of

supplying, fabrication and erection of open shed in Cantonment Schools (risk and cost of defaulting contractor).

The Board vide CBR No. 05 dated 06 April 2015 had approved the lowest rates quoted

by M/s Drishti Construction at 9.99% above MES SSR 2010 for the work of completion of the

balance work of supplying, fabrication and erection of open sheds in Cantonment Schools at the

risk and cost of the defaulting contract. Accordingly, the tenderer M/s Drishti Construction was

issued acceptance vide this office letter no. 4/1-D/School Sheds/Risk & Cost/P-41 dated 23 April

2015 for completion of contractual formalities of furnishing the initial security deposit of

Rs.1,22,915/- and execution of the Contract Agreement. On completion of the contractual

formalities the work order was issued vide this office letter no. 4/1-D/School Sheds/Risk &

Cost/P-44 dated 16 Sept. 2015 with the completion date as 17 Dec. 2015 for an amount of

Rs.24,58,276=50.

Since the contractor failed to commence the work on site a notice was issued on 03 Dec.

2015 informing delay in commencement of the work and to show cause for not initiating penal

action for delay in commencement of work. As there was neither any reply nor any

commencement of work on site second and third notices were issued on 04 Jan. 2016 and 03

Feb. 2016.

The matter is placed on the table along with other relevant papers. for further

consideration.

a) Foreclosure of the contract and decision as to completion of the balance work of

Rs.22,35,000/- (based on MES SSR 2010) on site by inviting fresh tender. b) Debarring of the contractor for the period to be decided for not completing the work

within the stipulated time period.

c) Forfeiture of the security deposit of Rs.1,23,000/- as furnished by the contractor for not

commencing the work and thereby not completing the same in time.

17. Considered and resolved that the Contractor be given one month . However, progress

will be watched and a penalty may be imposed on the contractor for the delay.

18. DEFAULT OF CONTRACTOR IN COMMENCEMENT OF CONSTRUCTION

OF MULTIPURPOSE COMMUNITY HALL AT SURTIMOHALLA CLASS IV

QTRS, WARD NO. III, KIRKEE (OUT OF MP FUNDS).

To consider the office report regarding the work of Construction of Multipurpose

Community Hall at Surtimohalla Class IV Qtrs, Ward No. III, Kirkee (Out of MP Funds).

The Board vide CBR No. 09 dated 06 April 2015 had approved the lowest rates quoted

by M/s Drishti Construction at 28% above MES SSR 2010 for an amount of Rs. 10.0 lakhs.

Accordingly, the tenderer M/s Drishti Construction was issued acceptance vide this office letter

no. 4/1-D/Hall/Surtimohalla/MP Fund/P-18 dated 11 May 2015 for completion of contractual

formalities of furnishing the initial security deposit and execution of the Contract Agreement.

Since the contractor failed to complete the contractual formalities of executing the

contract agreement although he has furnished the security deposit of Rs.50,000/- in the form of

Term Deposit Receipt, a notice was issued on 16 Dec. 2015 informing delay in execution of

contract agreement and to show cause for not initiating action for delay in execution of

agreement. As there was neither any reply nor any execution of agreement second notice was

issued on 29 Feb. 2016.

The matter is placed on the table along with other relevant papers are placed on the table

for further consideration of

a) Debarring of the contractor for the period to be decided for not completing the contractual formalities within the stipulated time period, and

b) Forfeiture of the security deposit amounting to Rs.50,000/- of the contractor.

18. Considered the matter in detail and resolved that a three member committee consisting of

Col.Bhatnagar, Nominated Member, Shri Manish Anand, Member & Cantonment Executive Engineer will go into details and put up the report to the Board.

19 DEMAND OF ADDITIONAL SPACE BY KIRKEE JUDICIAL COURT

Ref:- Letter No.672/2015, dated 3/9/2015 & even No.63/2016, dated 27/1/2016 received from

Judicial First Magistrate Court (JFMC), Kirkee.

To consider the office report received from CEE & CRS, KCB for the subject matter. As per the

report/:

A demand for additional space to accommodate one more bench of Court is received from JMFC,

Kirkee vide their letter referred above.

As per the record available on file, it is gathered that the Kirkee Court is having possession of the

building since 1940 for which they are paying the rent to Kirkee Cantonment Board. No documents are

available on the record to establish as to on what terms the premises were given to the Court authorities

i.e. whether given on lease, given on rent, etc. No agreement/MOU is also available to ascertain the terms

and conditions on which they are occupying the premises. The details of the area occupied by the Court in

the past is given below.

As per the record available in file, the Court authorities were in occupation of the following built

up areas.

a) Court Building 2582.50 sqft

b) Store Building 480.22 sqft

c) Bar Room 1016.50 sqft

d) Store Building 332.59 sqft

Total 4411.81 sqft

As per the recent measurements taken on the site (refer enclosed plan). The area occupied by the

Board is as below.

a) Court Building 2612.125 sqft

b) Bar Room 1070.00 sqft

c) Store Room 765.00 sqft

d) Urinal Block 222.435 sqft

Total 4669.56 sqft

It can be seen from the above that earlier two store rooms were given to the Court admeasuring

802.81. sqft. During the construction of the store building, the store room has been shifted in one room

admeasuring 765.00 sqft . Therefore there is decrease in the store area, but the total area occupied by the

Court is 4669.56 sqft against the earlier occupied area of 4411.81 sqft. This increase is mainly due to the

additional urinal block for general public coming to the Court.

The JMFC Kirkee vide letters referred above have now requested for additional space to

accommodate the third bench of Court in the vacant premises of the canteen admeasuring 784.75 sqft,

which is presently lying vacant and locked.

As per the report received from the CRS no agreement has been renewed for a period of 5 years

w.e.f. 3/12/2004. As per this report it appears that probably this premises were given under property Rule

8 of Cantonment Property Rules, 1937 till now.

As per Cantonment Property rule 8 (2) of 1937 ‘that the lease, or the agreement for the lease, is

not made for any term without the previous sanction of the Cantonment Board by resolution at a general

meeting; or for any term exceeding five and not exceeding thirty years without the sanction of the Officer

Commanding-in-Chief, the Command; or for any term exceeding thirty years without the sanction of the

Central Government.’

After perusing the record it appears that the Board had leased out the Court premises for a period

of less than 5 years in past, therefore the agreements were executed for the period less than 5 years. It is

also noted that no agreement is executed since 2004. The Board may take further decision in the matter

as to whether to agree to allotment of additional space to the court authorities or not.

Rentals and other details to be worked out by CRS alongwith if any arrears and execution of

agreement for the previous period if possible.

A proposal for this purpose is required to be forwarded to the higher authorities as per rules for

their necessary sanction.

In this connection the office report received from CEE & CRS, KCB and the letters received from

JFMC, Kirkee alongwith relative documents placed on the table.

19. Considered and resolved to forward the proposal with positive recommendations to the higher authority as per Rules in this regard being Defence land matter.

20. TENDER FOR PURCHASE OF COMPUTERISED RADIOGRAPHY SYSTEM

Ref: e-tender no. 2016_DGDE_80144_1 (2nd

Call)

An e-tender (2nd

Call) for above subject was published in portal www.eprocure.gov.in

and widely circulated in newspapers vide Hosp/KCB/RC/II/15-16/P-14 dated 23rd

Mar 2016 in

Lokasatta (Marathi) and Times of India (English).

http://www.eprocure.gov.in/

On the scheduled date it was found that only 2 bids are received in the 2nd

Call too. The

technical bids were opened on 16th April 2016 as per tender schedule and assessed for

specifications. Both the bids were as per tender specification as per report of Radiologist, Dr

BACGH, Kirkee.

This item is being bought out of Special Chief Minister fund received from State

Government. If these funds are not utilized they will have to be refunded soon.

In this regard the matter is placed before the Board to consider whether to open the

Financial Bid and process the tender further.


21. PURCHASE OF SLIT LAMP AND REFRACTION UNIT FOR OPHTHALMIC

O.P.D

Ref:Hospital Committee dated 26th April 2016

As per discussion in the hospital committee dated 26th

April 2016, the need to have a

setup for examination of Ophthalmic patients was mooted. In this regard quotations for a 3 Step

Magnification Slit Lamp and Refraction Unit were taken from local vendors. The details of the

quotations are as follows:

A] 3 Step Magnification Slit Lamp – Make Appasamy

S.No Item Name Qty A.I.Optics

Ltd

Appasamy

Associates

Vignesh

Enterprises

1 Slit lamp AIA 11 3 step without table

1 100000.00 94605.00 98800.00

Taxes Inclusive Inclusive Inclusive

Total 100000.00 94605.00 98800.00

B] Refraction Unit with vision drum – Make Appasamy

S.No Item Name Qty A.I.Optics Ltd

Appasamy Associates

Vignesh Enterprises

1 Refraction unit with vision drum

1 98000.00 97944.00 100000.00

Taxes Inclusive Inclusive Inclusive

Total 98000.00 97944.00 100000.00

The lowest quotation has been received from Appasamy Associates, Chennai.

In this regard, the papers are placed before the Board for approval. If approved the cost of

purchase for these 2 items shall be Rs 192549.00, well within the Budget 2016-17(o) for non-

consumable items.


22. EXTENSION OF CONTRACT PERIOD

Reference: i) ION regarding extension of contracts period dated 29.06.2015 ii) FCR NO. 12 dated 22.09.2015 confirmed by CBR 02 dated 29.09.2015

iii) ION regarding extension of contract period dated 02.02.2015

To consider the office report submitted by HS/GS regarding extension of period of

following annual contracts.

Vide above referred CBR, it was resolved to extend the contract period of the following

contract for a period for a period of six months w.e.f 30-June-2015.

Sr.No. Name of the contract

01 Security, Sanitation and maintenance of Boards in Bungalow & Bazaar area

02 Security, Sanitation and maintenance of Boards in Range hills area

03 Providing 20 Nos of Safaikarmachari for sanitation of Cantt. General Hospital ,

Kirkee

04 Providing 08 nos. hydraulic hooper vehicles as Ghantagadi for collection of garbage for boards civil area

05 Providing four wheeler vehicle on hire basis.

06 Providing Two nos. of four wheeler jetting machines on hire basis for cleaning of group latrines/urinals in Board area.

07 Providing JCB service for conservancy services

08 Various conservancy jobs like spraying of insecticide, fogging, maintenance of tree plantation removal of water hyacinth and works related to PWD department etc.

Out of above tender works, tender for sanitation of Dr. Babasaheb Ambedkar

Cantonment General Hospital, Pune and supply of labour for various types of jobs like spraying spraying of insecticide, fogging, maintenance of tree plantation removal of water hyacinth and

works related to PWD department etc have since been finalized.

In addition to the same, contract period of the following contract works was also expired but carried out on extension period till finalization of new tender on previous approved rates,

terms and condition with the approval of the CEO being of urgent and important nature.

Sr.No. Name of the contract Period of contract expired

01 Providing 22 Nos. Ghantagadi for Military area October 2014

02 Supply 50 labours to Station Headquarter January 2015

03 Providing Round the clock security to Cantonment

Fund Building

January 2015

04 Sanitation of Board’s all school February 2015

The said tenders could not finalized due to administrative and other reasons and issues

like Finalization of rates of Minimum Wages and statutory payment required to be made to employees employed through contractor, issue of Employees Provident Fund of contract labours,

installation of GPS hardware with Ghanta gadi, change of duty hours of Ghanta gadies labours & attendants of 08 hours as per Minimum Wages Act instead of 12 house duty of previous

tenders etc. As period of tender was extended vide above CBR was also expired and the contract

period is required to be extended for further about 03 months ending up to 30 May 2016, so that

the tendering process is completed in all respects.

All relevant documents are placed on the table.

22. Considered and approved. Shri Kamlesh Chaskar, Chairman, Health Committee raised

the issue regarding payment being done to contractual workers by the Contractor and requested that the contractor should make payment to the workers through Cheque only. Board resolved to

ensure that all contractors make payment to the contractual workers through Cheque.

Col.Bhatnagar raised the issue of insanitation in some of the areas in Cantonment area. Board resolved that the SHO along with Chairman, Health Committee and HS will take round of

the Cantonment and report about improvements required to be made.

23. THIRD PARTY INSPECTION & CERTIFICATION SERVICES FOR THE ORIGINAL

AND MAINTENANCE WORK CARRIED OUT BY THE BOARD

Ref:- Letter received from ‘Certification Engineers International Ltd’ (CEI), (a Govt. of India

Undertaking, Subsidiary of Engineers India Limited (EIL)), bearing no CEIL/MKT/2015-16/173,

dated 4/11/2015.

To consider the office report dated 11/05/2016 received from CEE, KCB for the subject

work as per the report:-

The head marketing, CEI submitted the above referred letter alongwith a copy of the

agreement dated 01/10/2015 executed between Pune Cantonment Board and CEI for the purpose

of third party inspection and certification services for the works carried out under original/

maintenance contract. The agreement includes the fees payable towards the subject work @ 0.9%

of contract amount + service tax or Rs.10, 800/- per manday whichever is higher.

Presently KCB is paying fees for supervision of the works @ 1% of the contract amount

+ service tax in case of original works /projects to architects appointed for the projects. Third

party supervision includes the presence of a technical person suitable for the work on site day to

day basis. In addition inspection of sites periodically by senior technical person. Full time

supervision scope will include quality control, scrutiny of the measurements recorded by the site

engineers, checking of the quantity and the rates of the bills received from the contractors, also

scheduled of the work given for completion also include testing of materials and checking of

RCC drawings.

It is also mentioned in the agreement that the verification of quality of the materials

purchased by the Board & certification of the bills received from the suppliers etc.

As per present trend to maintain the quality of the works/supplies, generally the public

bodies like Cantonment Board/Municipal Corporation etc. engage consultants for third party

supervision. CEI being a Govt. of India undertaking, subsidiary of EIL may be considered for the

appointment for the third party certification and inspection to achieve, monitor and maintain

proper quality of the works carried out by the Board.

As per the agreement executed between Pune Cantonment Board and CEI the scope of

work broadly includes checking of general workmen- ship during the execution of public works,

inspection of contracts relating to Garden/Horticulture, Sanitation/health, Engineering and other

Depts like Stores, Workshops, Fire Brigade, Hospital etc. relating to certain services or

Maintenance or Maintenance and operation, procurement of materials etc. as regards to

satisfactory discharge of services by contractors/agencies as per contract provisions, submission

of Quality check report, implementation of Quality Assurance Plan and Material Testing from

approved labs, issue of certificate for quality /quantity of works on satisfactory completion of the

works and other works included in the agreement

Item may please be placed before the Board for the appointment of CEI for third party

inspection and certification services @ their quoted fees. Charges of Rs.10, 800/- per manday

appears to be high and also difficult to calculate, therefore the Board may consider their fees at @

0.9% of contract amount + service tax only. The terms and conditions of the agreement to be

executed may be the same of Pune Cantonment Board with suitable modification wherever

required.

To this connection the proposal received from CEI alongwith the report of CEE, KCB are

placed on the table.

23. Considered and approved in principle subject to negotiation of charges with ‘Certification

Engineers International Ltd’ (CEI) as the charges of Rs.10,800/- appears to be high . Accordingly

matter may be taken up with CEI.

24. CONCLUSION OF CONTRACT.

Reference : CBR No.01 dt. 29/02/2016.

It is for the information and consideration of the Board that further action for completion

of the formalities and conclusion of the contract of collection of vehicle entry fee is being taken

as per rules, guidelines issued by the Government, higher authorities in this regard.

In this connection the file containing all the recent correspondence is placed on the table.

24. Considered, persuaded approved .

25. MONITORING DEVELOPMENT PROJECTS OF CANTONMENTS

To consider the Dte.Defence Estates Southern Command Pune letter

No.3078/Budget/Cantt/Gen/DE dt.19/05/2016 received alongwith the H.Q.SC (Q/Land) letter No.100444/Budget/QCL) dt. 13/05/2016 which is pertaining to the aforesaid subject addressed to

all the PCB’s and CEO’s & a copy enclosed to the PD DE SC; for information.

25. Considered the matter. The President Cantonment Board desired to discuss the matter in greater

detail and therefore resolved to pend action on the same.

MINUTES OF THE SPECIAL BOARD MEETING HELD ON 30-06-2016 AT 16.30

HRS.

PRESENT

1. Brig.Dhiraj Mohan, President

2. Shri Suresh L.Kamble, Vice President 3. Brig.H.S. Agrawal, VSM, SEMO, Ex-Officio Member

4. Col. V. Bhatnagar, Nominated Member 5. Col. Deepak Varshney , Nominated Member

7. Lt. Col. A.D. Sawant, Nominated Member 6. Shri Kamlesh S.Chaskar, Member

7. Shri. Manish S.Anand , Member 8. Smt. Pooja Manish Anand, Member

9. Kum. Kartiki Prakash Hivarkar, Member 10. Smt.Vaishali Kailas Pahilwan , Member

11. Shri Abhay Krishna Sawant , Member

NOT PRESENT

1. Maj. Nemani Subhash , GE (C), Ex.Officio Member

2. Shri Duryodhan Tukaram Bhapkar, Member 3 District Magistrate or his Representative

Before commencement of the Meeting Col.Deepak Varshney, Nominated Member took Oath of

allegiance to the Constitution of India on becoming Member Cantonment Board Khadki.

1. IMPLEMENTATION OF KHADKI CANTONMENT BOARD EMPLOYEES

HEALTH INSURANCE SCHEME (KCBEHIS).

1. This is a proposal for consideration and approval of the Board for implementing Khadki Cantonment Board Employees Health Insurance Scheme (KCBEHIS) in Khadki Cantonment

Board. The proposed scheme assumes special significance in view of increased emphasis placed on the health and welfare of the sanitary workers under Swach Bharat Abhiyan and the

background for proposing a health scheme for the employees is as under:

i) The Cantonment Board employees especially Group ‘D’Class-IV Sanitary workers are

most vulnerable to diseases by virtue of poor living conditions as well as inescapable exposure at work place due to the nature of work undertaken by them. Cantonment

Board, Khadki provide all the protective gear to the sanitation workers to ensure their safety, security and health. However, it is submitted that apart from the preventive

measures, there is also a requirement to make sufficient arrangement for their treatment in case of any illness.

ii) The employees also find it extremely hard to arrange funds for depositing in the hospitals

at the time of admission of the patient and the existing provision of granting advance for the medical expenses is inadequate and time consuming. It is noticed that the employees

especially Group ‘D’ often take private loans on high interest rate resulting in financial distress and other related problems of high absenteeism, alcoholism etc.

iii) There has been a heavy rise in medical expenses which is beyond the reach of low

income group and also for the Kirkee Cantonment Board upto Rs.40 Lakh for 2013-2014 and upto Rs.60 Lakh for 2014-2015 and upto Rs.70 Lakh for the year 2015-2016 on

account of reimbursement. A cashless health scheme will immensely benefit the conservancy workers who constitute 90% of the work force in the Cantonment Board.

iv) The incident of sickness and injury/accident on duty has been on rise during the past few

years and consequently the expenditure on account of reimbursement of medical expenses has also increased. The Employees Union has been expressing serious concern

regarding non-availability of timely medical help and lack of health scheme so as to cover the poor employees and the issue was raised repeatedly during several JCM

meetings.

2. In view of the above stated situation it is proposed to introduce the Group Health Insurance Policy and according to that this office has invited 04 Nos of Public Sector

(Government) Undertakings Insurance Companies vide this office letter No.Estt/6/Med.Corres dated 24

th November,2015 for a meeting and subsequent submission of proposals. Out of four

companies only two companies attended the meeting i.e United Insurance Co.Ltd. and Oriental Insurance Co.Ltd. for discussion about proposed group insurance medical policy for the

employees. In that discussion the basic requirements of Cantonment Board employees were discussed with both companies and this office has provided them the basic database of the

employees and their dependants.

Contd…2/-

On the basis of the database provided by this office for 1780 No. of persons (including Employees and their Dependants) both companies submitted their quotes on 30.05.2016. After

scrutiny of both the proposals it is found that the proposal submitted by Oriental Insurance Company .Ltd is more beneficial for the employees of Board.

Subsequently, a detailed presentation of the proposed scheme was made by a team of

Oriental Insurance Company Ltd to the President Cantonment Board, Vice-President, Chairman Health Committee, Chairman Finance Committee, CEO and other Members of the Board on

09/06/2016. The team headed by Shri G.Prasad Dy.Regional of Oriental Insurance Company Ltd. and Smt Ketki Shindekar Development Officer -II

In view of the situation as stated above, the matter was reviewed and a comprehensive

draft of Kirkee Cantonment Board Employees Health Insurance Scheme (KCBEHIS) is being put up to the Board for consideration and approval by Cantonment Board and comparative

statement is attached for ready reference.

All the relevant documents proposals and the case files are placed on the table for consideration and decision, as the proposal will be submitted to the higher authorities for their approval. 1. Considered and approved . A self contained proposal be initiated to the Higher authorities for according their sanction for implementation and commencement of the scheme. It was apprised that a provision of Rs.1,51,00,000/- and Rs.2,23,50,000/- has already made for the

year 2016-2017 (R ) & 2017-2018 ( O) in the Budget Estimates already submitted to the GOC-in-Chief Southern Command, Pune. The Vice-President Shri Suresh.L.Kamble

congratulated the President Cantonment Board, Chief Executive Officer and the concerned staff of the Board for introducing a very important & highly essential measure for the Welfare of

Cantonment Board Employees.

2. KHADKI CANTONMENT BOARD EMPLOYEES PERSONAL ACCIDENT POLICY

The Cantonment Board employees, especially Group ‘D’ Class-IV Sanitary workers are

most vulnerable to early death by virtue of hazardous working conditions as well as inescapable exposure at work place due to the nature of work undertaken by them. Cantonment Board,

Kirkee provided all the protective gear to the sanitation workers and PWD workers to ensure their safety, security and health. However, it is submitted that apart from the preventive

measures, there is also a requirement to make sufficient arrangement for their dependants family members in case of any accident and consequences happen with them.

The family of deceased Board employees find it extremely hard to survive with amount

that they will get from the employees service benefits after accidental death and in the case of permanent or partial disability affecting their employment

In this connection Board it is proposed to get all employees covered under the Personal Accident Insurance Scheme in case of a accidental death & disability for their wellness on

voluntary basis, in which each employee has to give one time deduction of premium amount from their salary which is approximately Rs.700/- per year which can be deducted by Board and

paid to the Insurance Company as a premium amount. This gives them about Rs.10 Lakh sum insured to their family in case of Accidental death, Partial disability and permanent disability

during the service or after the service also on specific terms and conditions.

In view of the above employees willingness are be obtained and according to that quotation has to be invited from Public sector undertaking companies and it will be finalized as

per the acceptance by the Board.

Relevant documents are placed on the table for your reference.

2. The issue considered and discussed in details and it was approved in Principle to implement the proposed scheme for the Welfare & benefit of the Cantonment Board Employees. The proposal be invited from all the PSU’s Insurance Companies for further action.

3. INTRODUCTIONS OF SYSTEM OF ONLINE PAYMENT OF PROPERTY TAX

ETC.

Reference: ‘Expression of Interest’ published in daily news papers

At present this office is collecting Revenue (Taxes and Non-taxes) either manually or

through Bank Challans . Now a days due to fast lifestyle citizens are busy with their day to day

life and they hardly get time to personally come to office to make payment of their dues .

(Cantonment Board Secunderabad,has already started receiving online payment for property tax

w.e.f. November, 2015.)

It is, therefore, proposed to introduce a system of providing online payment gate-way for

public. Due to this facility the residents of Khadki Cantonment who may be out of station or

abroad or unable to come to office or go to bank, can make online payment of their property tax

dues . By adopting this new technique, residents can pay their Property Tax dues either using

netbanking, or Credit / Debit / Cash Cards or by Mobile Phone or through RTGS/NEFT or by

going at ATM where Cash/Cheque Receiving Machines are available for depositing payments,

which in turn will help to raise the revenue of the Board.

In this connection this office had published advertisement calling for Expression of

Interests, in Times of India & Lokmat on 23/03/2016 issued vide this office letter

No.24/2/Computer/P- dt.21/03/2016.

In the response of the referred EOI, this office received 06 Proposals from various Banks

which are as follows:

i. Indian Bank

ii. HDFC Bank

iii. ICICI Bank

iv. IndusInd Bank

v. Axis Bank

vi. Cosmos Co-op. Bank

The details received in their proposals are enclosed in the detail report for ready

reference. It could be seen that the proposal submitted by HDFC Bank seems to be

comparatively feasible, better and compartible for the requirement of the Board. The HDFC

Bank is already working with Cantonment Board, Secunderabad and they have tie up with

M/s.Bill Cloud Pvt. Ltd., Pune, who is giving background software required for operating

multichannel online & offline payment collection and also have working experience with PMC

& PCMC who are neighboring corporations. They have more facilities regarding the subject

matter compared to any other Bank. Their charges for Net Banking, Credit & Debit Cards are

also competitive compared to other Banks. Also they will not charge anything from KCB.

Another important aspect is that if this office decides to host the data immediately only

requirement would be to share the database (Property Id,Bill No., Name of Property Tax Owner

House No. and Net Payable Amount), which can be sent to HDFC Bank and no major change

will be required in the website or any other place.

In this regard a detail presentation was given by HDFC Bank, Khadki & Bill Cloud

Pvt.Ltd., Pune, to President Cantonment Board, Vice-President, CEO & Members of this Board

on 09/06/2016.

All the documents & proposals and the case file regarding above subject are placed on

the table.

3. Considered and approved. The Board appreciated the keen interest and efforts of the

Chief Executive Officer by introducing the Online Tax Collection Payment through

Nationalised/Public/Pvt Sector Banks for the convenience of the Citizens of Khadki as well as

those who are staying abroad.

minutes of the civil area committee meeting held on 26-04 ......02. smt neeta rajkumar wadhwa vide...

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