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Minutes of the 91st Meeting of REAAA Governing Council,11th November 2010, Singapore

Minutes of the 91 st Meeting of the Governing Council of the Road Engineering Association of Asia and Australasia

The Meeting:Date: 11th November 2010

Venue: Sentosa World Resort, Singapore

Time: 09.00 am – 12.00 pm

Attendance:President Dato’ Sri Prof. Ir. Dr. Judin Abdul Karim

(Chairman)

Vice President Mr. Gerard Waldron(representing ARRB, Australia)

Vice President Dr. A. Hermanto Dardak(representing IRDA, Indonesia)

Hon. Secretary-General Dato’ Ir. Haji Hamizan Mohd Inzan

Council Members Haji Suhaimi Haji Gafar(representing Public Works Department, Brunei)

Pengiran Haledi Pengiran Haji Aliuddin(representing Brunei Chapter)

Mr. Yasumasa Torii(representing Express Highway Research Foundation of Japan)

Mr. Asao Yamakawa(representing Japan Road Association)

Mr. Hyeong-Taek Kang(representing Korean Chapter)

Ir. Shuhaimi Mohd Hassan(representing Malaysian Highway Authority)

Dr. Chin Kian Keong(representing Land Transport Authority, Singapore)

Dr. Chayatan Phromsorn(representing Roads Association of Thailand)

Dr. Chang Chia Juch(representing China Road Federation, Taiwan)

Co-opted Council members:

Mr. Kieran Sharp Australia

Mr. Kwang Ung Hwang Korea

Mr. Seong-Yong Park Korea

Dato’ Ir. Han Joke Kwang Malaysia

Dato’ Dr. Dennis Ganendra Malaysia

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Absent with apologies:

Dr. Yoo Kyong-Soo Immediate Past President

Mr. Salvador Pleyto Past President

Mr. Richard Steel Treasurer / New Zealand Chapter

Mr. Gary Liddle Australian Chapter

Mr. Sang II Park Korea Expressway Corporation

Mr. Keon-Chang Cho Korea

Dato’ Ir. Dr. Ashaari Mohamad PWD, Malaysia

Tan Sri Dato’ Ir. Dr. Wan Yaacob REAM, Malaysia

Mr. Dave Bates NZTA, New Zealand

Mr. Rasuman D. Basir Road Engineering Association of the Philippines

Mr. Rafeal C. Yabut Road Engineering Association of the Philippines

Mr. Ou Lai Chen RSEA, Taiwan

Observers:

Ms. Christina Chin ARRB Group, Australia

Mr. Danis H. Sumadilaga IRDA, Indonesia

Mr. Purnarachman Hadi Poerwono IRDA, Indonesia

Mr. Thomas Setia Budi Aden IRDA, Indonesia

Mr. Abdul Hadi HS IRDA, Indonesia

Mr. Budi Harto Harjo Sudarmo IRDA, Indonesia

Mr. Kiswo Darmawan IRDA, Indonesia

Mr. Tri Widjajanto IRDA, Indonesia

Mr. Didik Rudjito IRDA, Indonesia

Mr. Heddy Rohandi Agah IRDA, Indonesia

Mr. Unggul Cariawan IRDA, Indonesia

Mr. Nurmala Simanjuntak IRDA, Indonesia

Mr. Andria Maharami Fitra IRDA, Indonesia

Mr. Arief Rizaldi IRDA, Indonesia

Ms. Lydwina Marchiela IRDA, Indonesia

Mr. Gede Pasela Suadika IRDA, Indonesia

Mr. Seok-Choon Jang MLTM, Korea

Mr. Jong-Yoon Lee KRTRI , Korea

Mr. Young-Jin Kim KEC, Korea

Sr. Roznita Othman PWD, Malaysia

Mr. Mohd Fauzi Yaakub Seliaselenggara S/B, Malaysia

Mr. Yap Boon Leoang LTA, Singapore

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Mr. Chandrasekar s/o Palanisamy LTA, Singapore

Mr. Chang Gee-Tai CRF,Taiwan

Mr. Lee Jun Shian CRF, Taiwan

In attendance:

Ms. Zalilahwati Latif REAAA

Ms. Ade Meinia Karmenita IRDA

Ms. Young-Sun Bang KRTRI, Korea

Ms. Siti Rohani LTA, Singapore

1.0 Welcome The meeting was called to order by the President, Dato Sri Prof. Ir. Dr. Judin Abdul Karim at 9:00 am. The President welcomed Council members and observers to the 91st meeting of the REAAA Governing Council, the 3rd Council Meeting for the 14th Council Term.

He extended his sincere appreciation to Council members for taking their precious time to attend the 91st Council Meeting in Singapore and welcomed Pengiran Haledi Pengiran Haji Aliuddin of the Brunei Chapter, Mr. Hyeong-Taek Kang and Mr. Seong-Leong Park of the Korean Chapter, who were attending the Council Meeting for the first time.

There were no changes in Council Member Representatives.

No. AGENDA DELIBERATION / CONCLUSION ACTION

2.0 Confirmation of Minutes

The Minutes of the 90th Governing Council meeting, held on 6th April 2010 were unanimously confirmed and adopted without any amendments (proposed by Mr. Gerard Waldron and seconded by Dr. Chayatan Phromsorn).

Information

3.0 Progress Reports and Matters Arising

3.1 Finance Committee

Dato’ Ir. Han Joke Kwang, the Finance Assistant, tabled the report on behalf of the Honorary Treasurer-General, Mr. Richard Steel.

The Finance Committee report consisted of two parts: the report for the period ended 31st August 2010, and the proposed budget for 2011.

IncomeIn terms of the total income for the first eight months of 2010: Total income was RM 172,654, or 57.52% of

the budgeted income of RM 300,149. Income from membership entrance and

subscriptions were RM 142,848, or 66.08% of the budgeted sum of RM 216,188.

Income from the rental of the ground floor premises to REAM was RM 11,200.

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No. AGENDA DELIBERATION / CONCLUSION ACTION Income from rental to the Chartered

Institution of Highways and Transportation (Malaysia Branch) was RM 1,600).

Total interest was RM 1,455.65. Income from fixed deposits with HSBC,

Malaysia and the Bank of New Zealand was RM 725.72 and RM 729.93 respectively.

The principal sum of fixed deposit (£43,513.68) is invested with the Bank of New Zealand. The deposit was placed for a period of 6 months and earned interest of RM 729.93 (RM 526.08 in January 2009 and RM 203.85 in July 2010).

Eight fixed deposits to the value of RM 290,752.25 were placed with the HSBC Bank Malaysia periods ranging from 3 months to 12 months. The interest rates were 2% p.a. (3 month term) and 3.5% (12 month term).

The fixed deposits are placed as detailed below:

Income of RM 5,200.00 from advertisers on the

REAAA Website: four from Malaysia (Lysaght Marketing Sdn. Bhd, IJM Corporation, Minconsult, and Roadcare (M) Sdn Bhd), and also Moh and As-sociates (MAA), Taiwan and Seikitokyo Kogyo Co. Ltd, Japan.

Income of RM 6,750 from advertisers in the REAAA Newsletter: four from Malaysia (Lysaght Marketing Sdn Bhd, Ahmad Zaki Sdn Bhd, Road-care (M) Sdn Bhd, and Stormwater Management & Road Tunnel (SMART Tunnel)) and from Aus-troads, Australia.

Income of RM 3,600 from advertisers in the REAAA Journal: Lysaght Marketing Sdn Bhd and Maju Expressway Sdn Bhd, Malaysia.

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Fixed Deposit

Certificate No

Period(Months)

Principal Amount

(RM)

Total Interest(RM)

133 3 20,150.00 326.82136 3 40,000.00 398.90141 12 5,000.00 -144 12 60,000.00 -145 12 50,000.00 -145 12 25,000.00 -147 12 40,602.25 -148 12 50,000.00 -Total Deposits 290,752.25

725.72Total Interest for January to August 2010



ExpenditureThe total expenditure incurred for the first eight months of 2010 was RM 132,603, or 36.01% of the budgeted expenditure of RM 368,250.00. There were no abnormal expenses in the administration of the Association.

As at 31st August 2010, there was a financial excess of RM 40,054.

Budget for 2011Dato’ Han Joke Kwang tabled the proposed budget for 2011.

Katahira FundThe sum of £11,106.59 was initially placed as a fixed deposit with the Standard Chartered Bank, Singapore, on 8th January 1991. A further donation of £19,080.12 was deposited with the bank on 2nd October 2000. These two funds were then amalgamated into one account. The fixed deposit is renewable monthly at prevailing interest rates.

The fund earned interest of £11.87 over the period 31st December 2009 to 5th August 2010, at which date the fund had accumulated £36,756.91.

Mino FundOn 27th October 2000 the Mino Fund of US$30,000 was placed as a fixed deposit with the Standard Chartered Bank, Singapore. The fixed deposit is renewable monthly at prevailing interest rates. The fund earned interest of US$14.49 and by 5th August 2010, it accumulated to US$33,955.74.

GeneralThe Finance Committee recorded its appreciation to members for their assistance in the collection of membership dues.

The Finance Committee also asked the Chapters and Council members to help in the collection and remittance of overdue subscriptions.

Council agreed: to approve the proposed budget for 2011 to approve the appointment of a new

Technical Executive in order to increase the income of the association (see Item 4.4)

that the local Chapters and Council members should assist in the collection and remittance of overdue subscriptions.

Council approved proposed budget for 2011

Local Chapters and Council members to assist in the collection and remittance of overdue subscriptions

Approve the appointment of a new Technical Executive in order to increase the income (Item 4.4)

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The report was adopted by Dr. Chang Chia Juch and seconded by Dr. Chin Kian Keon.

3.2 Technical Committee

Mr. Kieran Sharp, the Chairman of Technical Committee, presented the Committee report.

JournalThe 2010 issue of the Journal (Volume 17) is currently being prepared. Two of the papers are based on presentations at the Workshop on ‘Low-Carbon Green Technologies in the Road Industry’ conducted at the 89th Council meeting in Incheon in September 2009. Five papers were presented during the ‘Asian Session’ at the 11th International Conference on Asphalt Pave-ments (ISAP) in Nagoya in June 2010. The Executive Committee for ISAP Nagoya 2010 has approved the publication of the papers in the REAAA Journal as a means of having them on the public record.

A Workshop Road Safety – Make it Happen was conducted at the 9th HORA meeting in Kuala Lumpur in March 2010. At this meeting, it was agreed that the two keynote presentations from Malaysia and Japan should be published in the Journal. However, it has now been decided that publication be delayed because: (1) there is a great deal of work required to transfer these presentations into papers, (2) there are already seven papers available for the 2010 issue of the Journal, and (3) it is possible that the material in the presentations will form a part of the Compendium Road Safety – Make it Happen.

Currently, there is only one paper submitted for publication in the Journal. This paper is currently being reviewed and will be published in this issue of the Journal if it is accepted:

As usual, the long-term viability of the Journal continues to rest with the ability of the various Chapters to encourage greater patronage – in terms of paper submissions – in their region.

Compendium on Disaster Risk ManagementThe Compendium on Disaster Risk Management (Technical Report TC-2) has been published and is available for downloading by REAAA members on the REAAA website.

Web-Based LibraryOne of the recommendations made in the Compendium was that a web-based library be developed on disasters and disaster risk management and that all countries in the region who are active in REAAA activities should submit any available

Mr Yasumasa Torii to prepare a summary of the ISAP NAGOYA 2010 Conference for publication in the Journal

REAAA members to submit information related to disasters and disaster risk management to the REAAA Secretariat.

Web-based library to be developed.

REAAA Secretariat to lodge information on the ‘members only’ section of the Website

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No. AGENDA DELIBERATION / CONCLUSION ACTIONinformation related to disasters and disaster risk management to the REAAA Secretariat. This information could include reports on disasters, manuals of good practice, relevant legislation and guidelines for disaster risk management.

It was also suggested that the collation of the information be managed by the REAAA Secretariat and lodged on the ‘members only’ section of the REAAA website. The REAAA Technical Committee would assist as required or requested.

To date, this facility has not yet been set up. It is recommended that the web-based library be set up on the REAAA website as soon as possible. It is suggested that methods for achieving this be discussed at the Council meeting, perhaps through ‘Leverage on ICT’ (see Item 4.4).

Compendium on Good Practices for the Efficient Operation of Road NetworksThis Compendium (Technical Report TC-3) is now available. In developing the Compendium, and as a means of comparing issues and operations throughout the region, the authors devised a ‘Good Practice of Efficient Operation of the Road Network: Management Matrix’. This matrix was tabled at the 90th meeting in Kuala Lumpur in March 2010.

Compendium on Road Safety – Make it HappenAt the 9th Heads of Road Authorities (HORA) in Kula Lumpur in April 2010, Professor Dr Ahmad Farhan Mohd Sadullah (Director-General, Malaysian Institute of Road Safety Research (MIROS)) chaired a work-shop Road Safety – Make it Happen. The workshop involved the two keynote presentations from Malaysia and Japan and then input from other regions.

It was agreed that MIROS would prepare a format for the collection of comments or proposals from members on the topic as a potential REAAA Compendium which seeks to achieve an improved understanding of the road safety policies and strategies adopted by those countries which have achieved a high level of success in reducing road trauma. If targeted information on road safety issues already in place in REAAA member countries is documented, then good practice strategies already in place could be documented and opportunities for other countries to adopt these policies identified.

It was agreed that the Contents of the proposed Compendium be agreed to before too much developmental work is conducted. Once the Contents

Members to contribute to the development of this matrix by identifying the key issues to be resolved and the treatments used to address them (by next meeting).

Information required for the Compendium Road Safety – Make it Happen tabled at the meeting and members to respond to MIROS and ARRB by 17th December 2010.

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No. AGENDA DELIBERATION / CONCLUSION ACTIONof the Compendium, and the most important topics, have been agreed to, members will be invited to submit case studies.

The preparation of the Compendium is being managed by MIROS with the assistance of the Technical Committee.

3rd International Road Surface Friction ConferenceThe 3rd International Road Surface Friction Conference will be held on 15th-18th May 2011 on the Gold Coast, Queensland, Australia. Details of the Conference, including the submission of abstracts, are available on: www.friction2011.com.au. The Conference was endorsed by Council.

The report was adopted by Haji Suhaimi Haji Gafar and seconded by Dato’ Dr. Dennis Ganendra.

3.3 Membership Promotions Committee

Dr. A. Hermanto Dardak, Chairman of the Membership Committee, presented the report.

The membership strength as at 30th September 2010 was 1,834, including 39 new ordinary members since 1st March 2010.

Mr Sharp referred members to the recent death of Donald Aitken, a foundation member of REAAA. He was asked to prepare an article for publication in the REAAA Newsletter.

The report was adopted by Mr. Asao Yamakawa and seconded by Pangeran Haledi.

It was agreed that the Membership Committee needed help to increase the income (see Item 4.4).

Membership Committee to be helped to increase income from membership.

Kieran Sharp to prepare an article on the death of Donald Aitken for the REAAA Newsletter.

3.4 International Coordination Committee

The report was presented by Mr. Kieran Sharp on behalf of the Chairman of International Coordinator Committee, Mr. Gary Liddle.He referred members to the report in the agenda papers. Both Mongolia and Indonesia have agreed to host the joint seminar.It was agreed that the new Committee on ‘International Coordination Committee’ should coordinate the organisation of the seminar (see Item 4.4.1 (5)).The statistical profile data will be updated annually at the REAAA’s website.The report was adopted by Dr. Chin Kean Keong and seconded by Haji Suhaimi Haji Gafar.

The new Committee on ‘International Coordination Committee’ to coordinate the organisation of the proposed REAAA/PIARC Seminar.

3.5 Katahira Fund Committee

The report was presented by Mr. Yasumasa Torii, the Chairman of the Committee. He referred members to the report in the agenda papers.The report was adopted by Dr. Jack Chayatan and

Information

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http://www.friction2011.com.au/



seconded by Mr. Kwang Ung Hwang.

4.0 Honorary Secretary-General Report

Honorary Secretary-General Report

The Honorary Secretary General’s report was tabled by Dato’ Ir. Haji Hamizan. The report addressed the various activities of the Secretariat for the period between May 2010 to September 2010.The REAAA Strategy Map & Initiative 2010-2012, which was attached in the Agenda notes, was discussed. It was agreed that the new Agenda format should be adopted at the next Council Meeting.The report was adopted by Mr. Kieran Sharp and seconded by Dr. A. Hermanto Dardak.

4.4 Coordinators’ Report

4.4.1 Mr. Kieran Sharp tabled ‘Terms of Reference & Mode of Operation of REAAA Technical Committees’. This report is attached to the Minutes.

Members were asked to nominated representatives for the various Committees under the following sub-headings:

1 Set-up Technical Sub-Committees2 Enhance Membership3 Enhance Revenue4 Leverage on ICT The Knowledge portal framework was presented by Sr.Roznita. The President requested members to give their feedback in 2 weeks time.5 Young Professional / Outreach Program Young Professional / Outreach Program framework .was presented by Ms. Christina Chin.

Council members to nominate representatives for the various Sub-Committees,feedback and advise to REAAA Secretariat

Mino 2 Roadshow: Development and Collaboration with International Organisations

Mr Kieran Sharp tabled the proposal for the next Mino Roadshow. The proposed theme is ‘Managing Road Assets for Community Outcomes’. The general philosophy is for this event to be conducted under the auspices of the REAAA Young Professional Program with REAAA managing it through ARRB. (A ‘young engineer’ is someone who has about 5 years working experience and is under the age of 35 years.)

Heads of Road Authorities will be made aware of developments through awareness-raising sessions at REAAA / HORA meetings, and through other organised events.

It was proposed that the ‘Mino Roadshow II’ held in

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No. AGENDA DELIBERATION / CONCLUSION ACTIONJakarta, Indonesia, in 2011. Jakarta was proposed as the venue, rather than the Mekong region, because of the difficulties associated with organising such an event in that region.

It was agreed that the Roadshow should focus on the management of national and provincial level road in-frastructure from an asset management and road safety perspective.

The final draft of the proposal will be available for comment by the end of 2010.

The report was adopted by Dr. Chayatan and seconded by Mr. Hyeong-Taek Kang.

5.0 Other Matters

5.1 Preparation for 92nd Meeting of REAAA Governing Council

Council accepted the offer made by the China Road Federation, Taiwan, to host the 92nd Council Meeting.

5.2 Plan for the 10th HORA Meeting – Road Safety: Make It Happen

It was agreed that the 10th HORA Meeting would be held in Taiwan in conjunction with the 92nd Council Meeting.

5.3 25th World Road Congress of World Road Association (PIARC) Conference, Korea, 2015

Mr. Hyeong-Taek Kang of the Korea Chapter reported progress.

Council agreed to support the Conference and to plan to conduct the Council Meeting in Korea in conjunction of the Conference.

5.4 The meeting endorsed on the following events:

PIARC ITS International Seminar on Customer Orientation, 25th-27th April 2011, Kuala Lumpur, Malaysia

The 3rd International Road Surface Friction Conference, 15th-18th May 2011, Gold Coast, Queensland, Australia

International Symposium & Conference on Geotechnical and Highway Engineering Practical Applications-Challenges & Opportunities at the Future, 16th-20th May 2011, Semarang, Indonesia.

It was agreed that each country should inform the REAAA Secretariat of Conferences which are being held in member countries in 2011 and 2012.

5.5 Honorary Membership

Dates of 92nd Council meeting to be confirmed

Members to inform REAAA Secretariat of Conferences to be held in member countries in 2011 and 2012

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No. AGENDA DELIBERATION / CONCLUSION ACTIONCouncil agreed to set-up a Scrutinising Committee for the election of Honorary Members. The Immediate Past President, Dr. Kyong-Soo Yoo, will be the Chairman.

The report was adopted by Dato’ Han Joke Kwang and seconded by Mr. Yasumasa Torii.

Chapters to advise Secretariat of nominations of Honorary Members

6.0 Thanks and Appreciation

6.1 Appreciation to Hosts and Sponsors

The President, on behalf of the Governing Council, extended his sincere thanks to the Land Transport Authority, the Association of Consulting Engineers (ACES), Hock Lian Seng Infrastructure Ltd, Samwoh Corporation Pte Ltd, OKP Holdings Limited and others who contributed directly or indirectly to the success of the meeting and the seminar.

Information

7.0 Adjournment The meeting was adjourned at 12.00 pm with a vote of thanks to the chair.

Information

V

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REAAA TECHNICAL COMMITTEE

TERMS OF REFERENCE & MODE OF OPERATION

1. Background: REAAA Strategy Map 2010-2012REAAA is a regional body set up to promote and advance the science and practice of road engineering and related professions. Regional co-operation and technical harmony are the underlying principles of the Association. In pursuing to its objectives, REAAA is dedicated to:

facilitating intra-regional transfer of technology

co-operating with national and international organizations to support and supplement their work

providing a catalyst for future developments and activities

establishing better inter-functional links between road planners, designers, construction engineers, technologists, manufacturers and various other services and traders associated with road engineering

being a regional focal point permitting the cross fertilisation of ideas among engineers thus creating better understanding amongst member countries

being a regional information service centre

At the 90th meeting of the REAAA Governing Council, held in Kuala Lumpur in March 2010, the REAAA Strategic Map 2010-2012 was developed (Figure 1).

Improved communication

Enhanced customer satisfaction

Create platforms for business networking

Setup technical committees

Set and produce standards and guidelines

Promotes best practices

Transfer of technology

Collaborate with PIARC Leverage ICT

Enhanced revenues

CUSTOMER

INTERNAL PROCESS

LEARNING AND GROWTH

FINANCIAL

REAAA Strategy Map 2010-2012

To provide technology interchange, transfer, and

services for better road-related engineering

To meet the needs of members for professional and organisational

understandings and cooperation for professional

Be committed to professional knowledge sharing across international boundaries

· Develop members’ database· Develop knowledge portal· Better communication· Better networking

· Get more members drive· Organize seminars,

conferences, talks· Advertise· Publish newsletter

VISION MISSION VALUE STATEMENT

Young Professional Programmes Outreach Programmes

Awards / Appreciation

Figure 1: REAAA strategic map 2010-2012

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One of the key strategies addressed in the Strategy is the enhancement of the internal processes, including the setting-up of technical committees, the production of standards and guidelines and technology transfer.

The Technical Committee of the Road Engineering Association of Asia and Australasia (REAAA) is the key mechanism for delivering REAAA’s technical program. It has been in existence almost since the foundation of REAAA in the mid-1970s.

The main activities of the Technical Committee include:

the production of the REAAA Journal

the development and conduct of technology transfer – the Mino Roadshow, held in Kuala Lumpur in Malaysia in 2008, being the most recent example

the development of Compendia of good practice. Three Compendia have been produced to date:

Guide to the Privatisation of Expressways and Highways (Technical Report TC-1, November 2008)

Disaster Risk Management (Technical Report TC-2, July 2009)

Efficient Operation of the Road Network (Technical Report TC-3, December 2010).

2. Memorandum of Understanding with PIARCIn 2009, REAAA signed a Memorandum of Understanding (MoU) with the Permanent International Association of Road Congresses (PIARC). The purpose of this MoU is to formalise relations between the two associations in order to better promote synergy and avoid duplication in the endeavours undertaken by both associations. Joint activities to be conducted include:

conferences and international seminars

publications, with particular emphasis to be placed on contributing to:

Routes/Roads and PIARC’s Electronic newsletter

REAAA Journal.

common Working Groups which address issues of interest to both associations.

One outcome of both the development of the REAAA Strategy Map 2010-2012 and the signing on the MoU with PIARC, was the proposal to set up a series of technical committees which address specific topics, this being the model used by PIARC. These committees would operate under the auspices of the REAAA Technical Committee.

3. Terms of Reference for Technical Sub-Committees3.1 Goal of REAAA Technical CommitteeIn line with the PIARC model, the Technical Committee needs to establish a goal. For example, the goal of PIARC Strategic Theme A (Sustainability of the Road Transport System) is to:

encourage the development of road transport policies and programs that result in beneficial community outcomes for sustainable and safe mobility in economic, environmental and social terms, with special attention paid to energy issues and the mitigation of the impacts on climate from the road transport system.

Drawing on the vision, mission and value statements in the Strategy Map (Figure 1), it is suggested that the goal of the REAAA Technical Committee is to:

meet the needs of members in terms of their professional development through the provision of technology interchange, technology transfer and other services which result in an

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enhancement of the quality of good road engineering practice, improved cooperation and a reduction in the duplication of effort.

3.2 Establishment of Technical Sub-CommitteesIn line with the goal of PIARC Strategic Theme A, the following four Technical Committees were

established:

A.1 Preserving the environment

A.2 Financing, managing and contracting of road system investments

A.3 Road system economics and social development

A.4 Rural road systems and accessibility to rural areas

Following the PIARC model, the eight topics shown in Table 1 were agreed to at the 90th meeting of the REAAA Governing Council, and various countries throughout the region were charged with the responsibility of ‘owning’ these topics. In addition, three initiatives were established and one key performance indicator (KPI) set as shown in the Table 1.

The Technical Sub-Committees are required to elaborate their work plans within the broad issues defined in their terms of reference and to select strategies and outputs specific to developing countries and countries in transition.

Table 1: Details of REAAA Technical Sub-Committees(Coordinated by REAAA Technical Committee – Australia)

Strategy: Set up Technical Sub-Committees (see Figure 1)

Topic / Sub-Committee Owner(Country)

Responsible Governing Council Member

Initiatives KPI

TC-1: Network Management Korea Dr Sung Hwan Kim i) Set and provide standards & guidelines

ii) Technology transfer

iii) Collaborate with PIARC

One publication / seminar / conference per year until 2012

TC-2: Foundations & Pavements

Japan Mr Yasumasa Torii

TC-3: Road Furniture Philippines Mr Jesus Cammayo

TC-4: Asset Management Australia Mr Gary Liddle

TC-5: Road Safety Indonesia Dr A Hermanto Dardak

TC-6: Green Technologies Singapore Dr Chin Kian Keong

TC-7: Public-Private Partnerships

Malaysia Dato Ir Haji Salehuddin bin Mohd Isa

TC-8: Structures & Bridges New Zealand Mr Richard Steel

3.3 Terms of Reference for Operation of Technical Sub-CommitteesIn order to facilitate the planning, direction, monitoring and coordination of the work program of the REAAA Technical Sub-Committees, and in line with the PIARC model, their terms of reference are grouped into strategic themes.

It is suggested that each Sub-Committee needs to set a “goal” in line with the vision, mission and value statements in the REAAA Strategy Map.

An example for Committee TC-1 (Network Management) and Committee TC-4 (Asset Management) follows. Information presented includes a goal statement, the owner of the Committee, the members of the Committee, a strategy and desired outputs. It is suggested that the members of the Committee be those actively involved in the area of network management in their region rather than (necessarily) members of

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the REAAA Governing Council. This is because the members would be seen to play a ‘technical’ role in guiding the activities of the Committee.

It is also suggested that the ‘owner’ of the Committee would be a member of the REAAA Governing Council. This would not, however, preclude a another member of the ‘owner’ country also being a member of the country in order to provide technical guidance.

It is envisaged that all ‘owners’ of the various Committees would then invite Governing Council members to nominate a member in their region who is involved in the topic area (e.g. network management, asset management, etc.) to become a member of that Committee and provide technical input into its operation.

Once the membership of the various Committees have been finalised, members will be required to develop goal statements, a strategy and desired outputs in line with the information below.

The Governing Council will need to decide the period (in years) over which the various Committees will operate and set guidelines for management issues such as the replacement of existing members, etc. both at the end of the term of the Committee and during its operation.

3.3.1 Examples of Goals, Membership, Strategy and Outputs of Individual Committees

TC-4: Asset Management

Goal

To improve the participation of member countries, and to increase the number of members of the road community in the region who would benefit through either direct participation in the operation of Committee TC-4 and/or its outputs.

Owner: Australia (Gary Liddle)

Members: Tyrone Toole (Australia)name (Brunei)name (Indonesia)name (Japan)name (Korea)name (Malaysia)name (New Zealand)name (Philippines)name (Singapore)name (Taiwan)name (Thailand)

Strategy Output

Examine different countries’ plans, policies and initi-atives for the more efficient and effective manage-ment of the road asset in the various countries in the region.

Consider national policies for improving the manage-ment of the road network in order to improve the abil-ity of road agencies to more accurately predict the likely performance of their network over the medium and longer term and hence to more effectively assign maintenance and rehabilitation budgets in lines with the primary needs of the network.

Report on policies and initiat-ives.

Review case studies. Technology transfer activity.

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3.3 Work ProgramThe work program of each Technical Committee will reflect the directions of the Strategic Plan. It would follow the following general format:

the topics to be addressed

the organisation of the Technical Committees, including Project Teams (if necessary) and cooperation with other Technical Committees and/or organisations (see Section 3.3)

plans for involving participants from developing countries and countries in transition

envisaged outputs (reports, seminars, articles for “REAAA Journal”, Compendia, etc.) with a provi-sional timetable, preferably spread over a reasonable time cycle so that REAAA will be providing, and will be seen to be providing, a continuous stream of outputs of benefit to its members.

3.4 Coordination across Technical Committees and Strategic ThemesWork plans, and actions to address them, will require coordination across the Committees, both within and between strategic themes. Emphasis should be placed on developing cooperative and/or joint studies as appropriate in order to avoid unnecessary overlap and duplication.

Ideally, one person should not serve as a member of several Committees at the same time. This will ensure that the workload is shared between several people.

It is suggested that sustainable development, technology transfer, asset management, finance, the environment and safety are of interest to all Committees. Therefore, all Technical Committees could include these topics in their activities. However, the Committees with particular concern for individual topics within their terms of reference should address more specific subjects of interest.

Some topics may concern two or more Committees. To ensure cooperation, the Committee Chairs should initiate liaison between the other relevant Committees concerned.

3.5 CommunicationEach Committee will be required to prepare an activity report for tabling at each Governing Council meeting. The responsibility for the preparation of this report will rest with the owner of each Committee. This report would summarise activities during the reporting period (seminar, training, article in REAAA Journal, Compendium) as well as new initiatives identified, either for discussion at the Governing Council meeting or for information.

It is suggested that the owners of each Committee submit their reports to the Chairman of the REAAA Technical Committee, who would collate the information and then forward it to the REAAA Secretariat for tabling at the next Governing Council meeting.

3.5.1 Communication at the National levelAt the national level, Committee members will be responsible for gathering and disseminating information relevant to the Committee’s terms of reference within their own countries. To do this, they should use, in addition to the means mentioned above, the various networking mechanisms and structures available in their own countries.

Submitted for consideration by REAAA Governing Council.

Kieran SharpChairman, REAAA Technical Committee30th September 2010

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