minutes of ordinary council meeting - 12 november 2018 · minutes - ordinary meeting 4 12 november...

ORDINARY MEETING OF COUNCIL

MONDAY, 12 NOVEMBER 2018

MINUTES

C ON T E N T S

1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS.............................................. 3

2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE ............................................ 3

3 ADVICE OF RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE............... 4

4 PUBLIC QUESTION TIME ..................................................................................................................... 4 NIL ............................................................................................................................................................... 4

5 APPLICATIONS FOR LEAVE OF ABSENCE ..................................................................................... 4

6 PETITIONS ................................................................................................................................................ 4 NIL ............................................................................................................................................................... 4

7 CONFIRMATION OF MINUTES ........................................................................................................... 4 MINUTES OF ORDINARY COUNCIL MEETING HELD ON 22 OCTOBER 2018 ............................... 4

8 ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT DISCUSSION ........................... 4 1 CONSULTATION & COMMUNICATION .................................................................................... 4 2 MARKETING & PUBLIC RELATIONS ........................................................................................ 5 3 GOVERNANCE & ECONOMIC DEVELOPMENT ....................................................................... 5

9 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN – WITHOUT

DISCUSSION ............................................................................................................................................. 6

10 REPORTS ................................................................................................................................................... 6 10.1 CITY AUDIT COMMITTEE MEETING - 5 NOVEMBER 2018 .................................................. 6

10.1.1 2017/18 FINANCIAL REPORT AND AUDITOR'S REPORT (1.1) ................................... 6 10.2 COMMUNITY SERVICES COMMITTEE MEETING - 5 NOVEMBER 2018 ............................ 6

10.2.1 TENDER - PUBLIC ART - CNR OF ARMADALE ROAD, ALBANY HIGHWAY AND

SOUTH WESTERN HIGHWAY INTERSECTION (1.1) .................................................... 6 10.2.2 AUTHORISED OFFICER (2.1) ............................................................................................ 7 10.2.3 REFUND OF DOG IMPOUND FEES AND CHARGES - URCHTMAN (2.2) .................. 7

10.3 TECHNICAL SERVICES COMMITTEE MEETING - 5 NOVEMBER 2018 .............................. 7 10.3.1 VARIATION TO 2018/19 STATE BLACKSPOT PROJECT GRANTS - BUDGET

AMENDMENT (1.1) ............................................................................................................. 8 10.3.2 TRACKLESS TRAMS IN ARMADALE CBD (2.1) ........................................................... 9 10.3.3 TENDER 19/18 - WET HIRE AND OPERATION OF SKID STEER LOADER (3.1) ....... 9 10.3.4 URBAN FOREST POLICY/SOLAR PANELS (REFERRAL ITEM) (4.1) ......................... 9

10.3.5 REQUEST TO NOMINATE A DEPUTY ELECTED MEMBER TO THE SOUTH EAST

METROPOLITAN REGIONAL ROAD SUB-GROUP (4.2) ............................................. 10 10.3.6 ABSENCE OF EXECUTIVE DIRECTOR TECHNICAL SERVICES - APPOINTMENT

OF ACTING EXECUTIVE DIRECTOR TECHNICAL SERVICES (4.3) ........................ 10 10.3.7 COUNCILLORS’ ITEMS (1.) ............................................................................................. 10

10.4 CHIEF EXECUTIVE OFFICER’S REPORT - 12 NOVEMBER 2018 ........................................ 10 10.4.1 ANNUAL REPORT 2017/18 (1.1) ...................................................................................... 11 10.4.2 COUNCILLORS INFORMATION BULLETIN - ISSUE NO 19/2018 (1.2) .................... 11

11 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN ................................................. 11

12 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY DECISION ............. 11 NIL ............................................................................................................................................................. 11

13 MATTERS FOR REFERRAL TO STANDING COMMITTEES – WITHOUT DISCUSSION ..... 12 1 EMPLOYEE RELATIONS ADVISOR .......................................................................................... 12

14 MATTERS REQUIRING CONFIDENTIAL CONSIDERATION ..................................................... 12 NIL ............................................................................................................................................................. 12

15 CLOSURE................................................................................................................................................. 12

CITY OF ARMADALE

MINUTES

OF ORDINARY COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS,

ADMINISTRATION CENTRE, 7 ORCHARD AVENUE, ARMADALE ON MONDAY, 12

NOVEMBER 2018 AT 7.00PM.

1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS

Prior to formally opening the meeting, Councillors and staff observed a minute’s

reflection to remember the sad passing of Mr Ray Tame’s wife, Dawn Tame.

The Mayor, Cr Zelones, declared the meeting open at 7.01 pm.

2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE

(previously approved)

PRESENT:

Mayor, Cr H A Zelones OAM JP River Ward

presided over

Deputy Mayor, Cr R Butterfield River Ward

Cr J A Stewart Heron Ward

Cr D M Shaw Heron Ward

Cr G Nixon Hills Ward

Cr C M Wielinga Hills Ward

Cr C Frost Lake Ward

Cr M Silver Lake Ward

Cr K Busby Minnawarra Ward

Cr G J Smith Minnawarra Ward

Cr J H Munn CMC Ranford Ward

Cr M Geary Ranford Ward

Cr L Sargeson Palomino Ward

Cr C A Campbell JP Palomino Ward

IN ATTENDANCE:

Mr J Lyon Executive Director Corporate Services

Mr K Ketterer Executive Director Technical Services

Mrs Y Loveland Executive Director Community Services

Ms Marie Cox Secretarial Assistant to CEO’s Office

Public: Nil

LEAVE OF ABSENCE:

Nil

APOLOGIES:

Nil

MINUTES - ORDINARY MEETING 4 12 NOVEMBER 2018

OF COUNCIL

3 ADVICE OF RESPONSE TO PREVIOUS PUBLIC QUESTIONS

TAKEN ON NOTICE

Nil

4 PUBLIC QUESTION TIME

Nil

5 APPLICATIONS FOR LEAVE OF ABSENCE

Nil

6 PETITIONS

Nil

7 CONFIRMATION OF MINUTES

7.1 PREVIOUS ORDINARY COUNCIL MEETING

HELD ON 22 OCTOBER 2018.

MOVED Cr J Stewart that the Minutes of the Ordinary Council Meeting held on 22 October

2018 be confirmed as a true and accurate record.

MOTION not opposed, DECLARED CARRIED (14/0)

8 ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT

DISCUSSION

1 Consultation & Communication

On Tuesday 23 October attended the Bushfire Season 2018/2019 Briefing day at the Water

Corporation head office in Leederville.

On Thursday 25 October, along with the Manager Economic Development & Tourism, Scott

Jarvis, attended a meeting with Hon Sue Ellery MLC, Minister for Education regarding

higher education facilities in Armadale. A fuller report on the meeting will be presented to

the next City Strategy meeting.

On Wednesday 31 October met with Amy Lomas of Price Waterhouse Cooper for the

Department of Local Government to discuss a number of LG issues confronting the industry.

On Sunday 4 November attended the Firewise Expo “Resilience and Recovery” at the

Roleystone Hall to open the event and in association with the Forever Project an all-day

workshop for community members was held.

On Tuesday 6 November along with the Manager Economic Development & Tourism, Scott

Jarvis, met with representatives from the Australian Data Institute regarding higher education

facilities in the City Armadale.


OF COUNCIL

2 Marketing & Public Relations

On Tuesday 23 October Cr Campbell attended the Cecil Andrews Year 12 Presentation on

my behalf.

On Thursday 25 October attended the Opal Aged Care Staff Service Awards for a

presentation on behalf of the City

On Friday 26 October, along with several Crs, attended the Armadale Society of Artists

Annual Art Exhibition opening at the Greendale Centre.

On Saturday 27 October attended the Armadale RSL’s Annual Dinner.

On Sunday 28 October attended and gave a short welcome speech the Piara Waters

Community Festival at the Piara Waters Pavilion.

On Saturday 27 October Cr Busby attended the Armadale 4 Jesus – Festival of Hope on my

behalf.

On Friday 2 November attended the Planning Institute of WA Awards for Planning

Excellence at Crown Perth.

On Wednesday 7 November attended the City of Gosnells Public Citizenship ceremony.

On Thursday 8 November along with Crs Munn, Busby and Smith attended the formal

launch of the Greendale Centre. The launch was very well attended and feedback from the

many Seniors who attended were very happy with their new facilities.

On Friday 9 November along with Crs Butterfield and Campbell attended the Remembrance

Day Service with the Kelmscott Primary School in Rushton Park and later that day attended

the Remembrance Day Service at Araluen Botanical Park.

On Saturday 10 November along with Crs Nixon, Weilinga, Geary, Munn and Butterfield

attended the Roleystone Theatre’s 85th

Anniversary Party at the Roleystone Hall.

On Sunday 11 November attended the Armadale RSL Remembrance Day service held in

Memorial Park.

3 Governance & Economic Development

On Wednesday 24 October attended a briefing update by the WAPC followed by our

monthly Board meeting. That afternoon attended another briefing on the Freight Rail

Realignment MRS amendment. Still later that afternoon along with Cr Butterfield and the

Executive Director of Corporate Services, Jason Lyon, we attended a workshop/forum held

at the Town of Victoria Park to do with the Local Government Act Phase 2 reforms.

On Wednesday 7 November attended the Executive, Finance and Property monthly meeting

in Perth.


OF COUNCIL

9 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN

GIVEN – WITHOUT DISCUSSION

Nil

10 REPORTS

10.1 CITY AUDIT COMMITTEE MEETING

Report of the City Audit Committee held on 5 November 2018 .

MOVED Cr C Frost that the report be received.


BUSINESS ARISING FROM REPORT

Recommendation CA5/11/18 - 2017/18 Financial Report and Auditor's Report

MOVED Cr C Frost, SECONDED Cr C A Campbell

That Council:

1. in accordance with section 5.54 of the Local Government Act 1995, accepts* for

inclusion in the City’s 2017/18 Annual Report, the Annual Financial Report and

Auditor’s Independent Audit Report for the financial year ended 30 June 2018 as

presented; and

2. accepts the 2018 Audit Completion report as presented.

MOTION DECLARED CARRIED by an ABSOLUTE MAJORITY

RESOLUTION OF COUNCIL (14/0)

10.2 COMMUNITY SERVICES COMMITTEE MEETING

Report of the Community Services Committee held on 5 November 2018 .

MOVED Cr C M Wielinga that the report be received.



Recommendation C34/11/18 - Tender - Public Art - Cnr of Armadale Road, Albany Highway

and South Western Highway intersection

MOVED Cr C M Wielinga

That Council, in regard to Tender 24/18 for Public Artwork, accept the tender from Si

Hummerston for the design, fabrication and installation of a Public Artwork expected

to be completed by June 2019 in accordance with Council’s contract documentation,

Budget and Long Term Financial Plan estimates.



OF COUNCIL

Recommendation C35/11/18 - Authorised Officer

MOVED Cr C M Wielinga, SECONDED Cr J H Munn

That Mr Cameron Smith be appointed as an “Authorised Person” for the City of

Armadale to exercise powers pursuant to the following legislation:

Part XX of the Local Government (Miscellaneous Provisions) Act 1960

Part 9 Division 2 of the Local Government Act 1995

Section 9.13 & 9.15 of the Local Government Act 1995

Section 20(1) Criminal Procedures Act 2004

Dog Act 1976 and Regulations

Cat Act 2011 and Regulations

Control of Vehicles (Off Road Areas) Act 1978 and Regulations

Bush Fires Act 1954 and Regulations

Section 38 (1) Bush Fire Act 1954

Section 59(3) Bush Fires Act 1954

Litter Act 1979 and Regulations

Local Government (Parking for Disabled Persons) Regulations 1988

Local Law Relating to Dogs

Local Law Relating to Parking and Parking Facilities

Livestock in Public Place and Wandering at Large Local Law 2015

Local Government Property Local Law

Activities and Trading in Thoroughfares and Public Place Local Law

Environment, Animals and Nuisance Local Law

This authorisation will be withdrawn automatically when the person herein named as

an “Authorised Person” ceases employment with the City.



Recommendation C36/11/18 - Refund of Dog Impound Fees and Charges - Urchtman

MOVED Cr C M Wielinga, SECONDED Cr R Butterfield

That Council approve the refund of animal impound fees and charges of $310 to Ms

Samantha Urchtman due to special circumstances as outlined in this report.



10.3 TECHNICAL SERVICES COMMITTEE MEETING

Report of the Technical Services Committee held on 5 November 2018 .

CORRECTION:

Page 98 – Executive Directors report should read Paterson Road Mt Nasura (not

Roleystone)

MOVED Cr G Nixon that the report, subject to the above correction, be received.



OF COUNCIL


Recommendation T87/11/18 - Variation to 2018/19 State Blackspot Project Grants - Budget

Amendment

MOVED Cr G Nixon, SECONDED Cr J H Munn

That Council, pursuant to Section 6.8 of the Local Government act 1995 (as amended),

authorise the following additional expenditure for 2018/19:

Railway Avenue 274,746

And:

Delete the following projects from the 2018/19 Budget:

Harber Drive 181,900

Abbey Road 32,600

Holden Road 137,700

Jarrah Road 13,500

Mason Road 100,000

And:

Amend the 2018/19 Annual Budget as follows:

EXPENDITURE

Increase: Railway Avenue 274,746

TOTAL $274,746

Decrease: Forrest Road 31,740


Abbey Road 32,600

Holden Road 137,700

Jarrah Road 13,500

Mason Road 100,000

TOTAL $497,440

INCOME

Increase: Railway Avenue 184,800

TOTAL $184,800

Decrease: Forrest Road 74,060

Champion Drive 22,967


Abbey Road 21,733

Holden Road 91,800

Jarrah Road 9,000

Mason Road 66,667

TOTAL $407,494

for the purpose of road safety improvement.




OF COUNCIL

Recommendation T88/11/18 - Trackless Trams in Armadale CBD

MOVED Cr G Nixon

That Council note the contents of the report.


Recommendation T89/11/18 - Tender 19/18 - Wet Hire and Operation of Skid Steer Loader

Cr Silver declared a non-financial interest in Recommendation T89/11/18 on the basis that

she is possibly related to one of the tenderers. As a consequence, she advised that there may

be a perception on the basis of her non-financial interest that her impartiality on the matter

may be affected, but declared that she would set aside this association, consider the matter

on its merits and vote accordingly.

MOVED Cr G Nixon

That Council, in regard to Tender 19/18 for Wet Hire and Operation of Skid Steer

Loader in Parks Public Open Space:

1. Accept the tender from Byford Bobcats for a period of eighteen (18) months

commencing 1 December 2018 and expiring 31 May 2020 in accordance with:

The tenderer’s submitted Schedule of Rates as presented in Confidential

Attachment 1

Council’s contract documentation, Budget and Long Term Financial Plan

estimates

2. Authorise the Chief Executive Officer to extend the contract for two (2) periods of

twelve (12) months up to 31 May 2022, subject to satisfactory performance by the

contractor and price adjustments, as specified in the Request for Tender Special

Conditions of Contract Clause 4.1.


Recommendation T90/11/18 - Urban Forest Policy/Solar Panels (Referral Item)

MOVED Cr G Nixon

That Council note that Policy ENG 6 – Street Trees, will be reviewed, taking into

account the purported conflict between the installation of solar panels and tall growing

street trees, with any amendments to the policy to be presented for Council’s

endorsement in early 2019.



OF COUNCIL

Recommendation T91/11/18 - Request to Nominate a Deputy Elected Member to the South

East Metropolitan Regional Road Sub-Group

MOVED Cr G Nixon

That Council:

1. Nominate Councillor Gary Smith as the deputy elected member delegate to the

South East Metropolitan Regional Road Sub-Group through to October 2019 to

replace Councillor Busby.


Recommendation T92/11/18 - Absence of Executive Director Technical Services -

Appointment of Acting Executive Director Technical Services

MOVED Cr G Nixon

That Council:

1. Note the Executive Director Technical Services absence on annual leave from 17

December 2018 to 4 January 2019 inclusive.

2. Appoint the Executive Manager Technical Services, Mr Theo Naudé, as Acting

Executive Director Technical Services for the period

17 December 2018 to 4 January 2019 inclusive.


Recommendation T93/11/18 – Councillors’ Items

MOVED Cr G Nixon

That Council refers the Councillor Item relating to Parking for Councillors to the

relevant Directorate for action and/or report to the appropriate Committee.


10.4 CHIEF EXECUTIVE OFFICER’S REPORT

Report of the Chief Executive Officer.

CORRECTION:

CEO Report page 136 -137

2.3 Appling best practice should read Applying best practice

2.4 Appling effective waste collection methods

Appling effective waste administration

MOVED Cr C Frost that the report, subject to the above corrections, be received.



OF COUNCIL


Recommendation - Annual Report 2017/18

Council considered suggested revisions to the commentary and measurements in regard to

the Strategic Community Plan progress and resolved to amend the 2017/18 Annual Report to

incorporate these amendments.

Moved Cr M Geary that Part (1) of the Officer Recommendation be amended by adding the

following words after the word “report”.

“and incorporating the subsequent amendments to the strategic community plan results as

tabled.”

MOVED Cr M Geary that the recommendation, as amended, be adopted SECONDED Cr D M Shaw

That Council:

1. pursuant to section 5.54 of the Local Government Act 1995*, accept the 2017/18

Annual Report for the year ending 30 June 2018, as presented in the attachment to

this report and incorporating the subsequent amendments to the strategic

community plan results as tabled.

.

2. pursuant to section 5.27 of the Local Government Act 1995, hold the Annual

General Meeting of Electors on Wednesday 12 December 2018 at 7pm in the

Function Room at Council’s Administration Centre, 7 Orchard Avenue,

Armadale.



Recommendation - Councillors Information Bulletin - Issue No 19/2018

MOVED Cr K Busby

That Council acknowledge receipt of Issue 19/2018 of the Information Bulletin


11 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

Nil

12 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR

BY DECISION

Nil


OF COUNCIL

13 MATTERS FOR REFERRAL TO STANDING COMMITTEES –

WITHOUT DISCUSSION

1 Employee Relations Advisor (Cr Ruth Butterfield)

That the matter of the City of Armadale retaining the services of an Employee Relations

Advisor be referred to City Strategy Committee

14 MATTERS REQUIRING CONFIDENTIAL CONSIDERATION

Nil

15 CLOSURE

The Mayor, Cr Zelones, declared the meeting closed at 7.21pm

MINUTES CONFIRMED THIS 26 NOVEMBER 2018

MAYOR

CONFIDENTIAL TECHNICAL SERVICES COMMITTEE

SUMMARY OF CONFIDENTIAL ATTACHMENTS 5 NOVEMBER 2018

ATT

NO. SUBJECT PAGE

3.1 TENDER 19/18 - WET HIRE AND OPERATION OF SKID STEER LOADER

3.1.1 Confidential Attachment - Schedule of Rates - Tender 19/18 14

NB: Confidential Attachments detailing the recommended tenderer’s price/consideration is now being

made public following Council’s resolution of the successful tender.

Technical Services 14 ATTACHMENT 3.1.1 COMMITTEE – 5 November 2018

minutes of ordinary council meeting - 12 november 2018 · minutes - ordinary meeting 4 12 november...

Documents