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P.O. Box 873308 Tempe, Arizona 85287-3308

480-965-7668

MINUTES OF JANUARY 8, 2019ARIZONA STATE UNIVERSITY RETIREES ASSOCIATION

BOARD MEETING

Board Members Present:Jay Butler, Jeffrey Chapman, Jean Duncan, Jo Madonna, Barry McNeill, Jeri Meeks, Barry Bruns, Don Nilsen, Bill Stasi, Tara Fuchs Roesler, Pat Schneider, David Schwalm

Board Members Absent:Tony Brazel, Jo Faldtz, Jan Thompson

Ex-Officio Members Present:Carl Cross, Cody Conrad

Committee Chairs Present:Bev Buddee, Connie McNeill, Jeannette Robson, Joy Shearman

Executive Staff Present:

Guests Present:

I. CALL TO ORDER The meeting was called to order by President Tara Roesler at 10:01 am.

II. INTRODUCTIONS AND WELCOME TO GUESTS Introductions were not made as there were no new members or guests present at the meeting.

III. ADOPTION OF TODAY�S AGENDA A motion was made, seconded and approved to adopt agenda for the Board meeting with the correction to add legislative district designation to unfinished business

IV. REVIEW AND APPROVAL OF THE MINUTES OF NOVEMBER 13, 2018 BOARD MEETING Correction to minutes

Credit card discussion was not tabled but rejected Remove �and� on pg. 3 D. Government Liaison Council

A motion was made, seconded and approved to accept the minutes from the November 13, 2018 Board meeting with corrections.

V. FINANCIAL REPORT/TREASURER�S REPORT � Barry Bruns, Carolyn Minner The financial report was distributed with the agenda and pre-meeting documents. There was no discussion on the distributed report. The financial report was accepted without discussion

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VI. EX-OFFICIO REPORTS (5 minutes or less, please) ASU Alumni Association � John Davis

No report

Emeritus College Liaison � Don Nilsen Don indicated that he had no report for the meeting! He attributed it to too much holiday celebration!

Human Resources � Judy Cato No report

University Club Liaison � Carl Cross

The University Club re-opened on January 2, 2019. Carl mentioned that there are two high teas scheduled - Valentine�s Day High Tea and Mother�s Day High Tea (May 10th). Both will run from 3:00 � 5:00. Carl encouraged the retirees to join the University Club; many benefits available to the retirees. Reduced rate $96 annually, $8 per month; introduction fee waived Carl will submit an article to Jeannette for publication in Prime Times listing the benefits for retirees in joining the University Club. It was suggested that the University Club host tailgate parties for the basketball games similar to what they do for the football games.

University Liaison � Cody Conrad Opening day of the legislation � Monday Jan. 14 Governor will do his state of the state address. The budget will be presented. Included in the budget request from ABOR will be the 50-50 funding model which will have the state pay 50% of the costs to attend any of the state�s universities.

University Senate � TBD Don will check into this

University Staff Council � Katie Aguilar No report

VII. STANDING COMMITTEE REPORTS (5 minutes or less please) Community Outreach Committee � Subcommittee Reports

o Adopt-A-Family � Joan Leard Tara reported that we did support a family this year and it went well. If anyone is interested in taking over this committee, let Jan Thompson know

o Scholarship Committee � Joy Shearman, Marcia Jasper Mar. 3rd is the cutoff date for the scholarship application submission; we have 14 applicants already

o Video History Project � Dave Scheatzle Dave is stepping down at leading this committee. We need a new lead which Jan will announce when she takes office.

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Events Committee & Subcommittee Reports o Events Committee Coordination � Barry McNeill

Barry posed the question for discussion as to whether we want to reserve a different room for the meet and greet and the potluck to accommodate the increase in attendance for these two events? Now is the time to make the move to a different location. The Pyle Center in Tempe was suggested. The rooms have a charge. We need to decide now as they do their room reservations in January. A motion was made, seconded and approved to give authority to look to move the meet and greet and potluck to a different facility.

Feb. 4th staff appreciation event at the West campus. Volunteers � Jeri Meeks & Tara will represent us.

o Luncheons & Special Events � Bonnie Scheall, Jean Duncan Jean reported that we took in $219 from the bake sale for the potluck. Several volunteers will be helping the special events team to inventory and re-organize the ASURA storage area. The team is also going to research venues for the spring luncheon � Vitos in Mesa (Italian) is a possibility

o Seminars � Bev Buddee, Trudy Perez Bev gave an update on the upcoming seminars

Thursday, January 17 � Container Gardening Thursday, February 21 � Re-organizing and De-Cluttering Thursday, March 21 � Estate Planning

The Board agreed to scratch the April event because of the annual meeting.

o Pre-Retirement Seminars � Trudy Perez No Report

o Travel � John Brock No Report

Finance Committee � Barry Bruns o Book Collection � Mary Stevens

Jeannette reported that the book closet was still pretty full. There was a recent pickup, but another one needs to be scheduled.

Government Liaison Council o Legislature � Jeri Meeks, Gary Anderson

Jeri has been reviewing the bills presented on the Arizona State Legislature site (https://www.azleg.gov/#). Currently, she has found 5 that represent the ASRS. Gary Anderson has taken a new position with another group so we need to get a replacement. Are there other issues, in addition to ASRS and ASU related issues that we want to be made aware of? Barry will put out an eNews article to see what may be of interest to the membership. Things that could affect our membership!

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ASU day at the capital � Tuesday, Feb. 19th. We will have a table down there.

o ASRS Liaison � Dick Jacob No report

o ADOA Liaison � Larry Carlson No report

Health Insurance Liaison Council o ASRS � Dick Jacob

No report

o ADOA � Larry Carlson No report

Membership and Communications Committee � Subcommittee Reports o E-News � Barry McNeill

Barry will send out a new edition of E-News with the latest information from this meeting.

o Membership Update � Dave Schwalm Dave mentioned that there is an increase in the number of renewals which could be related to the increase in new membership due to the automatic enrollment. He also indicated that there has been an increase in additional financial contributions over the past year.

o Obituaries � Becky Reiss No report

o Prime Times � Jeannette Robson Jan. 19th � articles are due to Jeannette

o Web Site and Database � Connie McNeill No report

VIII. UNFINISHED BUSINESS University Senate Liaison Replacement

Don will work on this

Fundraising � tabled again

Legislative District A discussion was held as to whether it would be beneficial to add the member�s legislative district to his/her membership record. This would give us demographic information as to how many members we have from each district. After discussion it was decided that we wouldn�t include this information at this time.

It was recommended that we include the links on the web site on how to find out what district you are in. Jeri will include this information in the article she is developing for Prime Times on legislative activity.

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IX. NEW BUSINESS New Board Member Ballot

Four candidates have been confirmed for the ballot. Jeri is working on the 5th

person. Ballot will go out in early February with the counting of ballots before the March Board meeting so new members can be introduced and approved at this meeting. New members will be presented at the annual meeting in April. The Vice-President will also announce the executive board at the March meeting.

Annual meeting in April (date depending on the location and speaker availability) The future of journalism will be the topic and will be held, if possible, downtown in the Walter Cronkite building. Tara and Jeri will meet with people from Walter Cronkite to see about securing the facilities and potentially getting a speaker for the event. Joy mentioned that she can provide the name of a potential speaker for the event.

X. ANNOUNCEMENTS Next Meeting � February 12, 2019

9:15 am Executive Committee 10:00 am Board Meeting

XI. ACTION ITEMS

XII. MEETING ADJOUNRMENT

Meeting adjourned at 11:10.

ASURA Financial Report7/1/2018 - 12/31/2018

Account Categories Proposed Budget

Actual YTD Amount COMMENTS

36,077 36,077

Event Registration Fees & Donations Collected 1,920 1,155 Fall/Spring Luncheons & Tovrea Castle TourMembership Dues 14,000 6,690General Operations Donations 1,600 770Holiday Bake Sale 2017 200 2295% Gift Assessment -780 -376

16,940 8,468

Membership Drive 700 258

Annual Meeting 0 0Paid Events 1,920 1,243 Fall/Spring Luncheons & Tovrea Castle TourMeet & Greet Luncheon 475 372 RefreshmentsHoliday Potluck & Fundraiser 20 0

Other Operations CostsScholarship Award 7,600 7,600 $10,000 award - $2400 paid from EndowmentBusiness Luncheons & Service Appreciation 150 300 Tri-University MeetingTechnology Services 3,429 3,297 Wild Apricot (2 yrs) Zenfolio (1 yr)Office Equipment & Supplies 250 523 Includes postageSeminars 105 355Lobbyist Registration Fee 0 0Foundation Transaction Fees 75 58Transfer to Adopt-A-Family 1,000 1,484 Cover possible shortage of funds

15,724 15,488

1,216 -7,02037,293 29,057

ASURA Operations - Expenses

Event Costs

Total ASURA Operations Expenses

Uncommitted ASURA Operations Funds

Printing and Mailing Costs

ASURA OperationsASURA Operations - Income

Balance ForwardCurrent Year Revenue

Total ASURA Operations Current Year Revenue

Increase (Decrease) in Fund Balance for Current Year

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ASURA Financial Report7/1/2018 - 12/31/2018

469 469Current Year Allocation 7000 7000

Total General University Current Year Revenue 7,469 7,469

Annual Report 100 0Bylaws & Ballots 250 0Annual Meeting 1,440 0 CateringOffice Equipment & Supplies 500 44Prime Times Fall/Spring/Summer 2,400 1,951Room Fees 300 0 Includes seminars held off campusCopier/FAX Equipment Annual Lease 921 634 New copier less refund on last copierMembership Drive 700 507Technology Services 258 0 Pantheon Web Hosting8.5% Administrative Service Charges 600 278

7,469 3,414

0 4,056

184 184

Friends/Phx Library Book Sale Net Income 1,100 2631,100 263

Transfer out 1/2 of Book Sale Income to Scholarship 550 131Transfer out 1/2 of Book Sale Income to Video History 550 131Foundation Transaction Fees 55 13

1,155 276

-55 -13129 171

Special Projects - Expenses

Total Special Projects Current Year Revenue

Current Year Revenue

Total Subsidized Expenses

Special Projects - Income

General University Allocation (HR)

Special Projects

Expenses Charged to Allocation

Balance Forward

Uncommitted General University Funds For Operations

Balance Forward

Total Special Projects Expenses

Increase (Decrease) in Fund Balance for Current YearUncommitted Special Projects Funds

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ASURA Financial Report7/1/2018 - 12/31/2018

756 756

Adopt-A-Family Donations 1,000 3955% Gift Assessment -50 -20Transfer from Operations 1,000 0 Cover possible shortage of funds

1,950 375

Adopt-A-Family - ExpensesHoliday gifts 2,000 527

2,000 527

Increase (Decrease) in Fund Balance for Current Year -50 604706 604

6,353 6,353

Video History Donations 1,250 535Transfer in 1/2 of Book Drive Proceeds from Spec Proj 550 1315% Gift Assessment -63 -27

1,737 640

Equipment & Supplies 3,850 65Electronic Storage Space 382 389 Premiere Pro CC LicensesTranscripts for Interviews (15 @ $150) 0 0

4,232 454

-2,495 1863,858 6,539

Adopt-A-Family

Total Adopt-A-Family Current Year Revenue

Adopt-a-Family - Income

Uncommitted Video History

Total Video History Current Year Revenue

Total Video History Expenses

Video History - Income

Current Year Revenue

Video History - Expenses

Increase (Decrease) in Fund Balance for Current Year

Uncommitted Adopt-A-Family Funds

Balance ForwardCurrent Year Revenue

Total Adopt-A-Family Expenses

Video History

Balance Forward

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ASURA Financial Report7/1/2018 - 12/31/2018

Balance July 1 60,760 60,760Invested Funds Gain (-Loss) 4,000 1,831Payout to Endowment Spending - FY18 -1,800 0Current-Year Contributions 1,900 589Foundation Management Fees -780 -818

64,080 62,362

Scholarship Endowment Spending (70003616)Balance July 1 2,414 2,414Payout from Endowment Principal - FY18 1,800 0Transfer from Special Projects (Book Sale Proceeds) 550 131ASU Scholarship -2,400 -2,400

2,364 146

66,444 62,507

Total Scholarship Endowment Spending

Total Scholarship Endowment

Scholarship Endowment Principal (40003616)

Total Scholarship Endowment Principal

Scholarship Endowment Fund

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ASURA Event Report12/31/2018

Event Date

Collected RefundedTravel & Related

Food, Entertainment &

RelatedLodging &

Related Other Net Gain/LossMeet & Greet Luncheon 09/07/18 0.00 0.00 0.00 371.89 0.00 0.00 -371.89Fundraiser Holiday Potluck 12/14/18 229.00 0.00 0.00 0.00 0.00 0.00 229.00Fall Luncheon 10/30/18 1,155.00 0.00 0.00 1,243.02 0.00 0.00 -88.02Spring Luncheon TBD 0.00 0.00 0.00 0.00 0.00 0.00 0.00*Tovrea Castle Tours - 2019 04/04/19 0.00 0.00 0.00 240.00 0.00 0.00 -240.00

Net gain (loss) - all completed non-fundraising events -459.91Net gain (loss) - all non-fundraising events -699.91

*Paid 4/11/18 - Required to pay in advance

Registration Fees Event Costs

ASURA MEMBERSHIP TOTALS2019 Membership Year

Counts As Of 1/2/2019

As Of 1/5/2018

This Yr -Last Yr More Counts As Of

1/2/2019As Of

1/5/2018This Yr

-Last Yr

Current-year Members 679 671 8 By Former Employment CategoryRenewals from prior years (any prior year) 480 443 37 Faculty and Faculty w/ Admin Appt 292 284 8Introductory members 199 228 -29 Academic Professional 38 42 -4Paid for the current year, now deceased 0 1 -1 Staff 177 177 0

University Staff (Service Professional) 137 140 -3Last Year's Members - Not Renewed 215 96 119 Administrative 35 28 7

Members last year, now deceased 5 9 -4Having an Arizona Address 630 627 3

By Retired-from OrganizationRetired from ASU 663 647 N/A Level of ActivityRetired from another university 3 2 N/A Checked at least one volunteer area 131 130 1Former ASU employee, retired elsewhere 4 4 N/A Attended at least one event this year 143 151 -8Still employed at ASU 9 18 N/A Attended an event ever 326 306 20

Logged in to Members-only Site (ever) 181 161 20By (Approx.) Time Since First Joining Made an additional donation this yr 161 134 27 In Introductory Period 199 228 -29

Members for 0-2 Years (excl Introductory) 69 35 34Members for 3-5 Years 96 65 31 Non-members in DatabaseMembers for 6-10 Years 137 134 3 Was a member at some time 282 166 116Members for more than 10 Years 181 209 -28 Never a member 343 477 -134

By Communications They Want to Receive1

Upcoming Event Announcements (e-mail) 572 559 13Obituary Notices (e-mail) 298 301 -3Prime Times (US Post) 620 611 9Other ASURA Communications (e-mail) 512 504 8None of The Above 8 8 0

1All members receive the annual Board of Directors ballot, and membership renewal notices. Those with e-mail addresses also receive confirmation notices (by e-mail) about renewal, event registrations, and donations.

Note: Since membership enrollment forms are mailed in May, we begin processing them, with associated dues and donations, before the start of the membership/fiscal year. Therefore it is not possible to use these counts to determine the correct dollar value of membership dues in the current fiscal year.

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