minutes of council ordinary meeting 17 september 2013 … · 2017. 10. 8. · minutes of ordinary...

MINUTES OF COUNCIL ORDINARY MEETING

17 September 2013

Held in the Council Chambers, Administration Building 45 Roderick Street, Ipswich

The meeting commenced at 9:00am

ATTENDANCE AT COMMENCEMENT

Councillors P Pisasale (Mayor), Morrison, Tully, Casos, Bromage, Antoniolli, Ireland and Pahlke

ACKNOWLEDGEMENT OF COUNTRY

Mayor, Councillor P Pisasale

OPENING PRAYER Councillor Ireland delivered the Opening Prayer

Councillor C Pisasale entered chambers at 9:01am

APOLOGIES AND LEAVE OF ABSENCE

Councillors Attwood and Morrow

CONDOLENCES AND MEMORIALS

JOHN GADSDEN Moved by Mayor, Councillor P Pisasale: That Council convey condolences, on behalf of the citizens of the City of Ipswich, to the family of the late John Gadsden who passed away on 15 August 2013. Seconded by Councillor Bromage. The motion was put and carried with one minute's silence observed to mark the passing of John Gadsden.

PETITIONS AND PRESENTATIONS

PRAYER FOR PEACE – MAYOR OF NERIMA CITY

Councillor Bromage read the Prayer for Peace delivered by Mayor Toshiro Shimura, Mayor of Nerima City, Tokyo, Japan on 2 September 2013: On the occasion of the 21st Nerima Prayer for Pease concert, I would like to genuinely express my gratitude to you all for sending a heart warming message from mayor Paul Pisasale again this year. We hold this concert hoping that we can publicly convey our wish for eternal world peace to Nerima residents through universally shared music, and motivate people to think over peace. As Mayor Pisasale wrote in the message, this year we celebrate the 20th anniversary of Education Exchange Program for Nerima public high

MINUTES OF ORDINARY MEETING 17 SEPTEMBER 2013

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school students to visit Ipswich city. On behalf of 710,000 Nerima residents, I would like to extend my deep appreciation to your citizens for providing a warm welcome to many students over the past ling years, Those students are leaders of a bright future of Nerima. Moreover, I believe that exchange projects backed by deep friendship and trust between both cities lay the cornerstone for the world peace. Dear Mayor Paul Pisasale, Ipswich City Council members and citizens of Ipswich, let’s work hand in hand to realize a peaceful and wonderful world. Finally, I wish you good health and prosperity of Ipswich City.

PRAYER FOR PEACE – MAYOR OF CITY OF IPSWICH

Councillor Bromage read the Prayer presented by Ipswich City Council to the Prayer for Peace Concert in Nerima City, Tokyo Japan on 2 September 2013: Another year has gone quickly by and once again the people of Nerima gather together, led by my friend and colleague Mayor Toshiro SHIMURA and his Assemblymen, to pray for world peace through music – a language common to us all- a Nerima’s 2013 ‘Prayer for Peace’ concert to be held in your City on Monday evening, 2 September 2013. In July this year, both our cities will mark an historic milestone with the 20th anniversary Nerima Board of education Exchange to Ipswich when our citizens will warmly welcome your young sons and daughters into our homes. I cannot comprehend a better way to extend the hand of friendship to a complete stranger than to warmly welcome that stranger into one’s home. Also, I cannot comprehend any better way to express trust and faith than to entrust one’s own child into the care of a complete stranger, To me this says so much about the friendship between our two people when I see the ongoing success of this annual exchange. For our young people to have to respectfully negotiate language and cultural differences while at the same time exercise understanding, appreciation and patience, is one of the very best ways I can think of to prepare them to take on the responsibility of leadership in the future. Many friendships also develop from such exchanges while the unique experiences will last a lifetime. As Nerima and Ipswich continue to work together to enhance the relationship between the people of our two cities, let us also continue to encourage and support these education exchanges as one of the primary building blocks which have contributed so much to the strength of our long lasting friendship, through good times and bad. Therefore on Monday, 2 September 2013, know that as Mayor of the City of Ipswich, Council colleagues and the people of Ipswich join in spirit with you, your Assemblymen and the people of Nerima at your 21st ‘Prayer for Pease’ Concert to pray for a more peaceful, brighter and prosperous future for all.


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GREATER SPRINGFIELD RUN FOR LIFE

Plaque presented to Ipswich City Council in appreciation of its sponsorship of the 2013 Run for Life.

WESTERN PRIDE FOOTBALL CLUB

Framed Certificate presented to Ipswich City Council in appreciation of Council’s support and sponsorship in its foundation year.

HEART FOUNDATION

Framed Certificate presented to Ipswich City Council due to winning highly commended in the 2013 Healthy Community Awards.

IPSWICH FORCE Certificate presented to Ipswich City Council in appreciation of Council’s contributions to the Ipswich Force charity match

VISION CHRISTIAN FAMILY

Certificate presented to Ipswich City Council in appreciation of Council’s contributions to the Sunday Funday.

BREMER STATE HIGH SCHOOL

Certificate presented to Ipswich City Council in appreciation of Council’s contributions to the 29th Great Bremer Canoe Race 2013.

IPSWICH FRESH FUTURES PLANNING COMMITTEE

Certificate presented to Ipswich City Council in appreciation of Council’s support of the Ipswich Fresh Futures Market.

CONFIRMATION OF MINUTES

CONFIRMATION OF MINUTES OF ORDINARY MEETING

Moved by Councillor C Pisasale: That the Minutes of the Ordinary Meeting held on 19 August 2013 be confirmed. Seconded by Councillor Antoniolli. The motion was put and carried.

RECEPTION AND CONSIDERATION OF COMMITTEE REPORTS

PARKS, SPORT AND RECREATION COMMITTEE

Moved by Councillor Morrison: That the Parks, Sport and Recreation Committee Report No 2013(09) of 9 September 2013 be received and adopted subject to in the recommendation for Item 1, the word “endorsed” be replaced with “adopted” and the addition of a further item after Item 8 as below: 9. 2013-2014 SPORTING EVENT SPONSORSHIP QUEENSLAND CUP

GRAND FINAL With reference to a report by the Sport and Recreation Officer

dated 11 September 2013 concerning Sporting Event Sponsorship for the Queensland Intrust Super Cup Grand Final.

RECOMMENDATION That Council endorse the funding for the Queensland Intrust Super Cup Grand Final under Council’s Sporting Event Sponsorship program as detailed in the report by the Sport and Recreation Officer dated 11 September 2013.

http://www.ipswich.qld.gov.au/documents/committee/council_ordinary_minutes_19.08.13.pdf


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Seconded by Councillor Casos. The motion was put and carried.

ENVIRONMENT AND CONSERVATION COMMITTEE

Moved by Councillor Casos: That the Environment and Conservation Committee Report No 2013(09) of 9 September 2013 be received and adopted. Seconded by Councillor C Pisasale. The motion was put and carried.

CITY INFRASTRUCTURE COMMITTEE

Moved by Councillor Bromage: That the City Infrastructure Committee No. 2013(09) of 9 September 2013 be received and adopted subject to in the recommendation for Item 5, condition 3 be changed to “Consultation is to occur with the Mayor, Chairperson of the City Infrastructure Committee and divisional Councillor prior to the exercise of this delegation. Seconded by Councillor Antoniolli. The motion was put and carried.

ARTS, COMMUNITY AND CULTURAL SERVICES COMMITTEE

Moved by Councillor C Pisasale: That the Arts, Community and Cultural Services Committee No. 2013(09) of 9 September 2013 be received and adopted. Seconded by Councillor Ireland.

ITEM 3 Conflict of Interest Councillor Antoniolli

In accordance with section 173 of the Local Government Act 2009, Councillor Antoniolli informed the meeting that he has, or could reasonably be taken to have, a perceived conflict of interest in Item 3. The nature of the interest is that Councillor Antoniolli is a former member of Ipswich Musical Theatre Company Inc. Councillor Antoniolli came to the conclusion that because of the relatively minor nature of the perceived conflict, he can properly participate in the discussion of the matter and vote in the public interest.

The motion was put and carried. Councillor Antoniolli and the majority of councillors entitled to vote, voted for the recommendation.

YOUTH AND SENIORS COMMITTEE

Moved by Councillor Ireland: That the Youth and Seniors Committee Report No 2013(09) of 9 September 2013 be received and adopted.


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Seconded by Councillor C Pisasale. The motion was put and carried.

HEALTH AND COMMUNITY SAFETY COMMITTEE

Moved by Councillor Antoniolli: That the Health and Community Safety Committee Report No 2013(09) of 9 September 2013 be received and adopted. Seconded by Councillor Pahlke. The motion was put and carried.

PLANNING AND DEVELOPMENT COMMITTEE

Moved by Councillor Tully: That the Planning and Development Committee Report No 2013(09) of 10 September 2013 be received and adopted. Seconded by Councillor Casos. The motion was put and carried.

ECONOMIC DEVELOPMENT AND SUSTAINABILITY COMMITTEE

Moved by Mayor, Councillor P Pisasale: That the Economic Development and Sustainability Committee Report No 2013(09) of 10 September 2013 be received and adopted. Seconded by Councillor Antoniolli. The motion was put and carried.

TOURISM AND LIBRARIES COMMITTEE

Moved by Councillor Pahlke: That the Tourism and Libraries Committee Report No 2013(09) of 10 September 2013 be received and adopted. Seconded by Councillor Bromage. The motion was put and carried.

COMMUNITY AND CUSTOMER SERVICE COMMITTEE

Moved by Councillor Casos:

That the Community and Customer Service Committee Report No 2013(09) of 10 September 2013 be received and adopted.

Seconded by Councillor Tully. The motion was put and carried.

ITEM 6 Conflict of Interest

In accordance with section 173 of the Local Government Act 2009, Councillor Bromage informed the meeting that she has, or could


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Councillor Bromage reasonably be taken to have, a perceived conflict of interest in Item 6. The nature of the interest is that Councillor Bromage is a board member of the Ipswich Hospital Foundation. Councillor Bromage came to the conclusion that because of the relatively minor nature of the perceived conflict, she can remain in the meeting while this matter is debated but will not participate in the debate or vote.

The motion was put and carried. The majority of councillors entitled to vote, voted for the recommendation.

CITY MANAGEMENT AND FINANCE COMMITTEE

Moved by Mayor, Councillor P Pisasale:

That the City Management and Finance Committee No. 2013(09) of 10 September 2013 be received and adopted subject to the addition of a further item after Item 4 as below: 5. REPORT – POLICY AND ADMINISTRATION BOARD NO. 2013(12)

OF 16 SEPTEMBER 2013

With reference to the report of the Policy and Administration Board No. 2013(12) of 16 September 2013.

RECOMMENDATION That the report of the Policy and Administration Board No. 2013(12) of 16 September 2013 be received, the contents noted and the recommendations contained therein be adopted. Seconded by Councillor C Pisasale.

ITEMS 5 AND 9 WITHIN 4 Conflict of Interest Mayor, Councillor P Pisasale

In accordance with section 173 of the Local Government Act 2009, Mayor, Councillor P Pisasale informed the meeting that he has, or could reasonably be taken to have, a perceived conflict of interest in Items 5 and 9 within 4. The nature of the interest is that Mayor, Councillor P Pisasale is a Director of Ipswich City Enterprises Investments Pty Ltd and a Director of Ipswich City Developments Pty Ltd. Mayor, Councillor P Pisasale came to the conclusion that because of the relatively minor nature of the perceived conflict, he can properly participate in the discussion of the matter and vote in the public interest.

ITEMS 5 AND 9 WITHIN 4 Conflict of Interest Councillor Tully

In accordance with section 173 of the Local Government Act 2009, Councillor Tully informed the meeting that he has, or could reasonably be taken to have, a perceived conflict of interest in Items 5 and 9 within 4. The nature of the interest is that Councillor Tully is a Director of Ipswich City Enterprises Investments Pty Ltd and a Director of Ipswich City Developments Pty Ltd. Councillor Tully came to the conclusion that because of the relatively minor nature of the perceived conflict, he can properly participate in the discussion of the matter and vote in the public interest.


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The motion was put and carried.

Mayor, Councillor P Pisasale, Councillor Tully and the majority of councillors entitled to vote, voted for the recommendation.

MEETING CLOSED The meeting closed at 9:49am.

ARTS, COMMUNITY AND CULTURAL SERVICES COMMITTEE NO. 2013(09)

9 SEPTEMBER 2013

REPORT

COUNCILLORS' ATTENDANCE: Councillor Ireland (Acting Chairperson); Councillors Morrow, Antoniolli, Morrison (Observer), Casos (Observer), Bromage (Observer) and Pahlke (Observer)

COUNCILLORS' APOLOGIES: Councillors P Pisasale (Mayor), Attwood (Deputy Mayor)

and C Pisasale

1. ALLOCATION OF COMMUNITY DEVELOPMENT GRANTS AUGUST 2013 With reference to a report by the Community Development Project Officer dated

26 August 2013 concerning the allocation of funds for the Community Development Grants Program.

RECOMMENDATION

A. That Council provide funding in the amount of $765.29 plus GST to Bindarra Daycare

towards the purchase of safety padding and that this amount be funded from Project No. DES00014 70 05.

B. That Council provide funding in the amount of $1,000.00 (plus GST) to Choices Family Daycare towards the purchase of resources for a Toy Library and that this amount be funded from Project No. DES00014 70 05.

C. That Council provide funding in the amount of $1,499.00 to Riverview Good News Church to purchase sporting equipment and games and for training for the Youth Leader and that this amount be funded from Project No. DES00014 70 05.

D. That Council provide funding in the amount of $2,000.00 to Rotary Club of Booval towards costs associated with the Rotary Country Fun Festival and that this amount be funded from Project No. DES00014 70 05.

E. That Council provide funding in the amount of $1,000.00 (plus GST) to St Mary’s Hostel to purchase a potting bench, raised garden bed and garden tools and that this amount be funded from Project No. DES00014 70 05.

F. That Council provide funding in the amount of $2,000.00 to World Harmony Society Incorporated towards the cost of their Children’s Day Festival to be held at Robelle Domain in October 2013 and that this amount be funded from Project No. DES00014 70.05.

9 SEPTEMBER 2013 ARTS, COMMUNITY AND CULTURAL SERVICES COMMITTEE NO. 2013(09) G. That Council provide funding in the amount of $2,000.00 to Marburg and Districts

Residents Association towards costs associated with the annual Black Snake Creek Festival and that this amount be funded from Project No. DES00014 70.05.

2. MASTER CLASSES 2013 With reference to a report by the Cultural Development Officer dated 23 August 2013

concerning the Ipswich City Council 2013 Performing Arts Master Classes. RECOMMENDATION

A. That the Community Development Manager be authorised to formalise contracts for the

Masters in order to support the delivery of the 2014 Master Classes Program, as outlined in the report by the Cultural Development Officer dated 23 August 2013.

B. That the Cultural Development Officer, in consultation with the Chairperson of the Arts, Community and Cultural Services Committee, be authorised to proceed with the coordination and promotion of the 20th Anniversary Master Classes in 2015 as outlined in the report by the Cultural Development Officer dated 23 August 2013.

In accordance with section 173 of the Local Government Act 2009, Councillor Antoniolli informed the meeting that he has, or could reasonably be taken to have, a perceived conflict of interest in Item 3. The nature of the interest is that he was a former member of Ipswich Musical Theatre Company Inc. Councillor Antoniolli came to the conclusion that because of the relatively minor nature of the perceived conflict, he can properly participate in the discussion of the matter and vote in the public interest.

Councillor Antoniolli and the majority of councillors entitled to vote, voted for the recommendation. 3. CULTURAL GRANTS PROGRAM With reference to a report by the Cultural Development Officer dated 22 August 2013

concerning requests for Cultural Grants. RECOMMENDATION

A. That Council provide funding in the amount of $1,000.00 to Silkstone Eisteddfod for

adjudicators’ fees and aggregate awards to stage their Annual Eisteddfod in October 2013 and that this amount be funded from Project Number DES00014-65.05.

9 SEPTEMBER 2013 ARTS, COMMUNITY AND CULTURAL SERVICES COMMITTEE NO. 2013(09) B. That Council provide funding in the amount of $2,000.00 to Ipswich Musical Theatre

Company Inc. to stage a musical in September 2013 in the Ipswich Civic Centre and that this amount be funded from Project Number DES00014-65.05.

C. That Council provide funding in the amount of $2,000.00 to Ipswich Orpheus Chorale

Inc. to stage a musical in October 2013 in the Ipswich Civic Centre and that this amount be funded from Project Number DES00014-65.05.

D. That Council provide funding in the amount of $2,000.00 to Ipswich Junior Eisteddfod

Society to assist in staging the annual Ipswich Junior Eisteddfod in the Ipswich Civic Centre in May, June and July 2014 and that this amount be funded from Project Number DES00014-65.05.

E. That Council provide funding in the amount of $1,786.00 to Music Inc. (Nanango) to

assist in staging vocal and song writing workshops to be held at the Ipswich RSL for people seeking a career in the country music industry and that this amount be funded from Project Number DES00014-65.05.

4. NEW REQUESTS FOR OFFICE ACCOMMODATION IN THE W G HAYDEN HUMANITIES

CENTRE With reference to a report by the Acting Community Development Manager dated

28 August 2013 concerning Tenancy Agreements for the W G Hayden Building, Humanities Centre (the Centre).

RECOMMENDATION

A. That the Jonglei Youth Association be offered a tenancy of two years in the W G Hayden

Building, Humanities Centre for use of office accommodation for two days per week, and that fee relief of 75% be applied to the cost of the rental. The rental to be paid for the 2013–2014 financial year would be $22.50 per month.

B. That Queensland Council of Social Services (QCOSS) be offered a tenancy of 12 months

in the W G Hayden Building, Humanities Centre for use of office accommodation for three days per week, and that fee relief of 75% be applied to the cost of the rental. The rental to be paid for the 2013–2014 financial year would be $33.75 per month.

C. That Aqua Dreaming Limited be offered a tenancy of two years in the W G Hayden

Building, Humanities Centre for use of office accommodation for five days per week, and that fee relief of 75% be applied to the cost of the rental. The rental to be paid for the 2013–2014 financial year would be $56.25 per month.

D. That the W G Hayden Building, Humanities Centre, Tenancy Agreements for Harmony

Support Links, Cerebral Palsy League of Queensland (Mylestones Employment) and Choices Family Day Care be amended as detailed in the report of the Acting Community Development Manager dated 28 August 2013.

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9 SEPTEMBER 2013 ARTS, COMMUNITY AND CULTURAL SERVICES COMMITTEE NO. 2013(09)

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 11.49 am.

The meeting closed at 12.08 pm. _______________________________________________________________________________

COMMUNITY AND CUSTOMER SERVICE COMMITTEE NO. 2013(09)

10 SEPTEMBER 2013

REPORT

COUNCILLORS' ATTENDANCE: Councillor Casos (Chairperson); Councillors Morrow, Ireland, Pahlke, Morrison (Observer), Tully (Observer), Bromage (Observer) and Antoniolli (Observer)

COUNCILLORS' APOLOGIES: Councillors P Pisasale (Mayor) and Attwood (Deputy

Mayor)

1. CITY COUNTRY RELATIONS CONSULTATIVE COMMITTEE MEETING NOS. 45, 46 AND 47 With reference to a report by the Community Development Manager dated 26 August

2013 forwarding for Council's information the minutes of the meeting of the City and Country Relations Consultative Committee held on 11 April, 20 June and 1 August 2013.

RECOMMENDATION

That the report be received and the contents noted.

2. LEICHHARDT ONE-MILE COMMUNITY CONSULTATIVE COMMITTEE MEETINGS HELD ON

24 JUNE 2013 With reference to a report by the Acting Community Development Manager dated

13 August 2013 concerning the minutes of the meeting of the Leichhardt One-Mile Community Consultative Committee held on 24 June 2013.

RECOMMENDATION


3. ENDORSEMENT OF COUNCIL’S COMMUNITY & STAKEHOLDER ENGAGEMENT GUIDE With reference to a report by the Chief Operating Officer (Community and Cultural

Services) dated 31 August 2013 forwarding for Council's review and endorsement the draft Community Engagement and Stakeholder Engagement Guide.

RECOMMENDATION

That the Community Engagement and Stakeholder Guide, as detailed in the report by the Chief Operating Officer (Community and Cultural Services) dated 31 August 2013, be endorsed for use across Council.

10 SEPTEMBER 2013 COMMUNITY AND CUSTOMER SERVICE COMMITTEE NO. 2013(09) 4. COUNCIL SUPPORT TO THE GLOBAL BATTLE OF THE BANDS 2013 With reference to a report by the Marketing and Communications Manager dated

27 August 2013 concerning Council’s support to the 2013 Global Battle of the Bands Ipswich event to be held on 18 October 2013.

RECOMMENDATION

A. That sponsorship of $1,850.00 be allocated to the proposed Global Battle of the Bands. B. That the Marketing and Communications Manager, in consultation with the Chairperson

of the Community and Customer Service Committee and the Chairperson of the Arts, Community & Cultural Services Committee, promote the positive benefits of the Global Battle of the Bands 2013 to the Ipswich community.

C. That the Marketing and Communications Manager work with event organisers to maximise sponsorship benefits.

5. COUNCIL SUPPORT OF THE 2013 GROTTOFEST MARBURG With reference to a report by the Marketing and Communications Manager dated

27 August 2103 concerning Council support of the Grottofest to be held at Jay-Lee Park, Marburg on Saturday, 2 November 2013.

RECOMMENDATION

A. That Council provides $2,000.00 sponsorship to the 2013 Grottofest to be used for

advertising the festival and that this amount be funded from Project Code DEM00012 10.1.

B. That the Marketing and Communications Manager, in consultation with the Mayor, the Chairperson of the Community and Customer Service Committee and divisional Councillor promote the positive benefits of the 2013 Grottofest to the community.

C. That the Marketing and Communications Manager work with event organisers to maximise sponsorship benefits for Council.

In accordance with section 173 of the Local Government Act 2009, Councillor Bromage informed the meeting that she has, or could reasonably be taken to have, a perceived conflict of interest in Item 6. The nature of the interest is that she is a Board member of the Ipswich Hospital Foundation. Councillor Bromage came to the conclusion that because of the relatively minor nature of the perceived conflict, she can properly participate in the discussion of the matter.

10 SEPTEMBER 2013 COMMUNITY AND CUSTOMER SERVICE COMMITTEE NO. 2013(09)

As Councillor Bromage is not a member of the Community and Customer Service Committee, she did not vote on the matter.

The majority of councillors entitled to vote, voted for the recommendation. 6. HERITAGE BANK FIT FLICKS MOVIES IN THE PARK PROGRAM 2013–2014 With reference to a report by the Marketing and Communications Manager dated

27 August 2013 concerning Council’s Heritage Bank Fit Flicks Movies in the Park Program for 2013–2014, implemented in partnership with the Ipswich Hospital Foundation.

RECOMMENDATION

A. That sponsorship of $6,000.00 be allocated to the Ipswich Hospital Foundation to

deliver the proposed Movies in the Park Program and that this amount be funded from DEM00012-10.01.

B. That the Marketing and Communications Manager, in consultation with the Mayor, the Chairperson of the Community and Customer Service Committee and divisional Councillors, confirm the 2013–2014 Movies in the Park Program.

C. That the Marketing and Communications Manager, in consultation with the Mayor and the Chairperson of the Community and Customer Service Committee, promote the positive benefits of the Movies in the Park Program to the community.

7. COUNCIL SUPPORT TO THE 2013 GREATER SPRINGFIELD SWING SENSATION BALL With reference to a report by the Marketing and Communications Manager dated

6 August 2013 concerning Council’s support of the 2013 Greater Springfield Swing Sensation Ball to be held on Friday, 11 October 2013 at the Brookwater Golf Club.

RECOMMENDATION

A. That sponsorship of $7,000.00 be allocated to the Greater Springfield Ball and that this

amount be funded from DEE00003.10.06.

B. That the Marketing and Communications Manager, in consultation with the Chairperson of the Community and Customer Service Committee and the Corporate Networking Officer, promote the positive benefits of the Greater Springfield Ball to the community.

C. That the Marketing and Communications Manager work with event organisers to maximise sponsorship benefits for Council.

10 SEPTEMBER 2013 COMMUNITY AND CUSTOMER SERVICE COMMITTEE NO. 2013(09) 8. CUSTOMER SERVICE DELIVERY UPDATE – AUGUST 2013 With reference to a report by the Services Queensland Operations Manager dated

27 August 2013 concerning Customer Service delivery activities for the period of 1-26 August.

RECOMMENDATION


_______________________________________________________________________________ 9. PROPOSED EXTERNAL COUNCIL MEETING – 12 NOVEMBER 2013 With reference to a report by the Marketing and Communications Manager dated

4 September 2013 concerning the suburb and venue for an external Council Ordinary Meeting to be held on Tuesday, 12 November 2013.

RECOMMENDATION

A. That Council’s Ordinary Meeting scheduled to be held on Tuesday, 12 November 2013

commencing at 9.00 am be held in Division 1 at the Brookwater Golf Club.

B. That the Chief Financial Officer co-ordinate the submission of a public notice to appear in the local newspaper notifying the time, date and venue of the Council Ordinary Meeting scheduled to be held on 12 November 2013.

C. That Events Branch co-ordinate arrangements for the Council Ordinary Meeting in

consultation with the Mayor and divisional Councillor.



The meeting closed at 10.49 am. _______________________________________________________________________________

CITY INFRASTRUCTURE COMMITTEE NO. 2013(09)

9 SEPTEMBER 2013

REPORT

COUNCILLORS' ATTENDANCE: Councillor Bromage (Chairperson); Councillors Antoniolli, Ireland, Pahlke, Morrison (Observer), Morrow (Observer), Casos (Observer)


Mayor)

1. 2014-2015 NATION BUILDING PROGRAM BLACK SPOT PROJECT SUBMISSION With reference to a report by the Principal Engineer (City Infrastructure Planning) dated

14 August 2013 concerning Council's 2014–2015 Nation Building Program, Black Spot Project submission.

RECOMMENDATION

That Council endorse the projects detailed in Table 1 of the report by the Principal Engineer (City Infrastructure Planning) dated 14 August 2013, which will form part of the submission to the Department of Transport and Main Roads for funding consideration under the 2014–2015 Federal Governments Nation Building Program, Black Spot Project submission.

2. SPEED LIMIT REVIEWS With reference to a report by the Principal Engineer (City Infrastructure Planning) dated

26 August 2013 concerning a review of speed limits within Queensland. RECOMMENDATION

A. That Council formally respond to the Minister for Transport and Main Roads advising

support for the speed limit review and submit a list of sites for funding consideration under the program.

B. That Council endorse the sites detailed in Table 1 of the report by the Principal Engineer (City Infrastructure Planning) dated 26 August 2013, as amended, which will form part of the letter to the Minister for Transport and Main Roads.

9 SEPTEMBER 2013 CITY INFRASTRUCTURE COMMITTEE NO. 2013(09) 3. SPRINGFIELD-GREENBANK ARTERIAL CORRIDOR PLANNING STUDY DIVISIONS 1 AND 9 With reference to a report by the Project Manager (Transport Strategy) dated 26 August

2013 concerning the Springfield-Greenbank Arterial [SGA] Corridor Planning Study (“the Study”).

RECOMMENDATION

A. That the configuration of the Springfield-Greenbank Arterial as outlined in Attachment A

to the report by the Project Manager (Transport Strategy) dated 26 August 2013 be endorsed.

B. That the footprint and network integrity of the future configuration of the Springfield-Greenbank Arterial be preserved through Council’s traffic operations and development assessment activities.

C. That future amendments to Council’s Infrastructure Charging Policy incorporate the order of cost identified for the Springfield-Greenbank Arterial as outlined in the report by the Project Manager (Transport Strategy) dated 26 August 2013.

D. That the Springfield Greenbank Arterial upgrade be programmed for future investment based on citywide priorities and the ability to meet financial sustainability targets.

4. LOCAL DISASTER MANAGEMENT PLAN SUB-PLAN – ISOLATED COMMUNITY SUB PLAN

With reference to a report by the Infrastructure Planning and Partnerships Manager dated 20 August 2013 concerning the review of the Ipswich City Local Disaster Management Plan (LDMP) Sub-Plans.

RECOMMENDATION

A. That the Local Disaster Management Plan Threat Specific Sub-Plan for Pine Mountain as detailed in Attachment A of the report by the Infrastructure Planning and Partnerships Manager dated 20 August 2013, be endorsed.

B. That the Local Disaster Management Plan Threat Specific Sub-Plan for Marburg as detailed in Attachment B, as amended, of the report by the Infrastructure Planning and Partnerships Manager dated 20 August 2013, be endorsed.

C. That the Local Disaster Management Plan Threat Specific Sub-Plan for Rosewood as detailed in Attachment C, as amended, of the report by the Infrastructure Planning and Partnerships Manager dated 20 August 2013, be endorsed.

D. That the Chief Operating Officer (Works, Parks and Recreation), in consultation with the Mayor and the Chairperson of the City Infrastructure Committee, be authorised to make any minor amendments deemed necessary on the basis of comment received from members of the Local Disaster Management Group.

9 SEPTEMBER 2013 CITY INFRASTRUCTURE COMMITTEE NO. 2013(09) 5. DELEGATION OF POWERS UNDER THE HEAVY VEHICLE NATIONAL LAW ACT 2012 With reference to a report by the Acting Chief Operating Officer (Works, Parks and

Recreation) dated 30 August 2013 concerning the delegation of Council’s powers under the Heavy Vehicle National Law Act 2012 to the Chief Executive Officer pursuant to section 257(1) of the Local Government Act 2009.

RECOMMENDATION

That pursuant to section 257(1) of the Local Government Act 2009, Council delegate to the Chief Executive Officer, Council’s powers as “road manager” under the Heavy Vehicle National Law Act 2012 and any subordinate legislation and statutory instruments made under that Act. Conditions: This delegation is subject to the following conditions: 1. Whenever this power is exercised, a record of the exercise shall be made in

writing at the time of exercising such power, and a copy thereof shall be kept in such format as determined from time to time by the Chief Executive Officer.

2. This delegation is to be reviewed annually.

3. Consultation is to occur with the Chief Executive Officer, Mayor and Chairperson of the City Infrastructure Committee and divisional Councillor.

6. NORMAN STREET BRIDGE AND JACARANDA STREET EXTENSION - OUTCOMES OF

COMMUNITY ENGAGEMENT PROCESS - DIVISIONS 4, 5, 6 & 7 With reference to a report by the Acting Chief Executive Officer dated 22 August 2013

concerning the outcomes of the community engagement process for the Norman Street Bridge and Jacaranda Street Extension.

RECOMMENDATION A. That the Mayor write to the Federal Member for Blair, the Federal Minister for

Infrastructure & Transport and the State Minister for Transport & Main Roads outlining the outcomes of the community engagement process for the Norman Street Bridge and the Jacaranda Street Extension and seeking their support to progress to the Business Case phase of the project.

B. That the Chief Operating Officer (Works, Parks & Recreation) organise high-level

feasibility investigations to be undertaken into the matters raised in the report by the Acting Chief Executive Officer dated 22 August 2013 and report the findings back to Council for their consideration.

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9 SEPTEMBER 2013 CITY INFRASTRUCTURE COMMITTEE NO. 2013(09)

C. That the Chief Executive Officer write to the following government agencies requesting

their advice on the parameters they require for the preparation of a Business Case for Stage 1 of the Norman Street Bridge & Jacaranda Street Extension:

(1) Federal Department of Infrastructure & Transport; (2) State Department of Transport & Main Roads; (3) State Department of State Development, Infrastructure & Planning; and (4) Queensland Treasury

D. That the Chief Operating Officer (Works, Parks & Recreation) organise for a business

case framework for the Norman Street Bridge and Jacaranda Street Extension to be prepared (including scope, contents and order of costs) with the outcomes reported back to Council for their consideration as part of future budget deliberations.

E. That the preferred route and configuration of the Norman Street Bridge and Jacaranda Street Extension be included in the Ipswich Planning Scheme as a “future strategic inter-suburban link” and a “transport corridor to be preserved”.

F. That the properties identified in the Feasibility Study as being impacted by the future footprint of the Norman Street Bridge and the Jacaranda Street Extension be included as an interest to Council for future strategic road purposes in Council’s property database.

G. That the footprint and network integrity of the Norman Street Bridge and the Jacaranda Street Extension (as identified in the Feasibility Study) be preserved as part future Development Permits issued along the corridor.

H. That the Chief Executive Officer enter into discussions with the affected property owners of 40 and 42 Lawrence Street, North Ipswich, 1a Norman Street, East Ipswich and 54 Blackall Street, East Ipswich, with a view to purchasing the properties and provide a report back to the City Management and Budget Board in November on the outcome.

7. IPSWICH WASTE SERVICES JULY 2013 MONTHLY REPORT TO THE OWNER With reference to a report by the Acting Ipswich Waste Services Manager dated

19 August 2013 concerning the Ipswich Waste Services July Monthly Report to the owner.

RECOMMENDATION


_______________________________________________________________________________




The committee resolved to close the meeting to the public at 10.53 am pursuant to section 275(1)(h) of the Local Government Regulation 2012 to discuss the Norman Street Bridge and Jacaranda Street extension.

The meeting reopened to the public at 11.30 am. The meeting closed at 11.48 am. _______________________________________________________________________________

**** Refer to Council Ordinary Meeting Minutes of 17 September 2013 for amendment ****


N O T E S

CITY MANAGEMENT AND FINANCE COMMITTEE NO. 2013(09)

10 SEPTEMBER 2013

REPORT

COUNCILLORS' ATTENDANCE: Councillor Tully (Acting Chairperson); Councillors Morrison, Casos, Morrow, Bromage, Antoniolli, Ireland and Pahlke


and C Pisasale 1. REPORT – POLICY AND ADMINISTRATION BOARD NO. 2013(11) OF 3 SEPTEMBER 2013

With reference to the report of the Policy and Administration Board No. 2013(11) of 3 September 2013.

RECOMMENDATION That the report of the Policy and Administration Board No. 2013(11) of 3 September

2013 be received, the contents noted and the recommendations contained therein be adopted.

2. REPORT – INFORMATION TECHNOLOGY BOARD NO. 2013(04) OF 3 SEPTEMBER 2013

With reference to the report of the Information Technology Board No. 2013(04) of 3 September 2013.

RECOMMENDATION That the report of the Information Technology Board No. 2013(04) of 3 September 2013

be received, the contents noted and the recommendations contained therein be adopted.

3. REPORT – AUDIT COMMITTEE NO. 2013(04) OF 4 SEPTEMBER 2013

With reference to the report of the Audit Committee No. 2013(04) of 4 September 2013.

RECOMMENDATION That the report of the Audit Committee No. 2013(04) of 4 September 2013 be received,

the contents noted and the recommendations contained therein be adopted.

10 SEPTEMBER 2013 CITY MANAGEMENT AND FINANCE COMMITTEE NO. 2013(09) In accordance with section 173 of the Local Government Act 2009, Councillor Tully informed the meeting that he has, or could reasonably be taken to have, a perceived conflict of interest in Items 5 and 9 within Item 4. The nature of the interests are that he is a Director of Ipswich City Enterprises Investments Pty Ltd and a Director of Ipswich City Developments Pty Ltd. Councillor Tully came to the conclusion that because of the relatively minor nature of the perceived conflicts, he can properly participate in the discussion of the matter and vote in the public interest. Councillor Tully and the majority of councillors entitled to vote, voted for the recommendation. 4. REPORT – CITY MANAGEMENT AND BUDGET BOARD NO. 2013(10) OF 10 SEPTEMBER

2013

With reference to the report of the City Management and Budget Board No. 2013(10) of 10 September 2013.

RECOMMENDATION That the report of the City Management and Budget Board No. 2013(10) of 10

September 2013 be received, the contents noted and the recommendations contained therein be adopted.

_______________________________________________________________________________


In the absence of the Chairperson and Deputy Chairperson the Acting Chief Executive Officer opened the meeting at 11.04 am.

The members present elected Councillor Tully as Chairperson of the Meeting. The meeting adjourned at 11.04 am. The meeting reconvened at 12.09 pm. The meeting closed at 12.09 pm. _______________________________________________________________________________

**** Refer to Council Ordinary Meeting Minutes of 17 September 2013 for amendment ****

****

ENVIRONMENT AND CONSERVATION COMMITTEE NO. 2013(09)

9 SEPTEMBER 2013

REPORT

COUNCILLORS' ATTENDANCE: Councillor Morrow (Chairperson); Councillors P Pisasale (Mayor), Morrison, Bromage, Ireland, Casos (Observer), Antoniolli (Observer) and Pahlke (Observer)

COUNCILLOR'S APOLOGIES: Councillor Attwood (Deputy Mayor)

1. PLANET ARK TREE DAY EVENTS UPDATE With reference to a report by the Community Partnerships Officer dated 16 August 2013

concerning recent community events held as part of Planet Ark National Tree Day and Schools Tree Day in July.

RECOMMENDATION


_______________________________________________________________________________




9 SEPTEMBER 2013 ENVIRONMENT AND CONSERVATION COMMITTEE NO. 2013(09)

N O T E S

ECONOMIC DEVELOPMENT AND SUSTAINABILITY COMMITTEE NO. 2013(09)

10 SEPTEMBER 2013

REPORT

COUNCILLORS' ATTENDANCE: Councillor P Pisasale (Chairperson); Councillors Casos, Antoniolli, Morrison (Observer), Tully (Observer), Morrow (Observer), Bromage (Observer), Ireland (Observer) and Pahlke (Observer)

COUNCILLORS' APOLOGIES: Councillor Attwood (Deputy Mayor) and Councillor

C Pisasale

1. DEPARTMENT OF INFRASTRUCTURE AND TRANSPORT REPORT With reference to a report by the Economic Development Manager dated 29 August

2013 concerning a report by the Department of Infrastructure and Transport in relation to population growth, jobs growth and commuting flows in South East Queensland.

RECOMMENDATION

That the Chairperson of the Economic Development and Sustainability Committee and the Economic Development Manager promote the outcomes of the Department of Infrastructure and Transport report to attract development and investment in the Ipswich region, as detailed in the report by the Economic Development Manager dated 29 August 2013.

2. SPRINGFIELD CHAMBER OF COMMERCE ALLIANCE PARTNERSHIP AGREEMENT 2013-

2014 With reference to a report by the Business Liaison Officer dated 28 August 2013

concerning Ipswich City Council’s membership of the Greater Springfield Chamber of Commerce and an opportunity to become a major partner in the 2013-2014 Alliance Partnership Agreement.

RECOMMENDATION

That Council maintain its membership of the Springfield Chamber of Commerce and partners in the Alliance Partnership Agreement 2013-2014 as detailed in the report by the Business Liaison Officer dated 28 August 2013.

10 SEPTEMBER 2013 ECONOMIC DEVELOPMENT AND SUSTAINABILITY COMMITTEE NO. 2013(09) 3. IPSWICH DIGITAL ENTERPRISE PROGRAM PROGRESS With reference to a report by the Regional Digital Economy Coordinator dated

29 August 2013 concerning current progress of the Ipswich Digital Enterprise program of digital economy skills training for Small to Medium business and Not for Profit organisations.

RECOMMENDATION

That the Chairperson of the Economic Development and Sustainability Committee, in consultation with the Economic Development Manager, promote the positive benefits of the Ipswich Digital Enterprise program to the community.

_______________________________________________________________________________ 4. PROPOSED BUSINESS EVENTS FAMILIARISATION TOUR With reference to a report by the Tourism Development Manager dated 30 August

concerning a proposed familiarisation tour (2 days/1 night) for Professional Conference and Event Organisers and Meeting Planners.

RECOMMENDATION

A. That Council approve the development and delivery of a Business Events familiarisation

tour as outlined in the report by the Tourism Development Manager dated 30 August 2013.

B. That the Marketing and Communications Manager, Tourism Development Manager and the Economic Development Manager in consultation with the Mayor, undertake a selection process of the businesses to be included in the familiarisation tour.

C. That the Marketing and Communications Manager, Tourism Development Manager and

the Economic Development Manager, in consultation with the Mayor and the Chairperson of the Tourism and Libraries Committee, promote the positive benefits of attracting business events to the City of Ipswich.

D. That following the familiarisation tour, the Marketing and Communications Manager, the Tourism Development Manager and the Economic Development Manager provide a further report to Council on the outcomes achieved.




HEALTH AND COMMUNITY SAFETY COMMITTEE NO. 2013(09)

9 SEPTEMBER 2013

REPORT

COUNCILLORS' ATTENDANCE: Councillor Antoniolli (Chairperson); Councillors Morrison, Casos, Morrow (Observer), Bromage (Observer), Ireland (Observer) and Pahlke (Observer)

COUNCILLORS' APOLOGIES: Councillor P Pisasale (Mayor), Attwood (Deputy Mayor)

and C Pisasale

1. DARLING DOWNS MORETON RABBIT BOARD REPORTS With reference to a report by the Principal Officer (Community Compliance &

Investigation) dated 27 August 2013 concerning reports received from the Darling Downs Moreton Rabbit Board.

RECOMMENDATION


2. MONTHLY DEPARTMENTAL ENFORCEMENT ACTIVITIES With reference to a report by the Compliance Technical Coordinator dated 26 August

2013 concerning enforcement action taken by Health, Security and Regulatory Services (HSRS) Department during July 2013.

RECOMMENDATION


3. SAFE CITY STEERING COMMITTEE AUGUST 2013 MINUTES With reference to a report by the Risk Prosecutions & Security Manager dated

2 September 2013 forwarding for council’s information the minutes of the meeting of the Safe City Steering Committee held on 21 August 2013.

RECOMMENDATION

That the report be received and the contents noted, as amended.

9 SEPTEMBER 2013 HEALTH AND COMMUNITY SAFETY COMMITTEE NO. 2013(09) 4. ALLOCATION OF MONETARY SUPPORT TO IPSWICH SAYS NO TO VIOLENCE WORKING

GROUP With reference to a report by the Community Safety Officer dated 5 August 2013

concerning the allocation of monetary support from the 2013-2014 Crime Prevention Plan Budget to the Ipswich Says No To Violence Working Group.

RECOMMENDATION

That Council endorse the allocation of financial support up to a maximum of $500 to the Ipswich Says No To Violence Working Group as detailed in the report by the Community Safety Officer dated 5 August 2013.

_______________________________________________________________________________ 5. PETITION – CCTV CAMERAS IN PELICAN STREET, NORTH IPSWICH - DIVISION 5 With reference to a report by the Manager Risk Prosecution & Security, Health Security

and Regulatory Services (HSRS) dated 4 September 2013 concerning petition for CCTV cameras in Pelican Street, North Ipswich.

RECOMMENDATION

A. That the petition be received and the contents noted.

B. That the principal petitioner be advised of the outcome of the petition.

6. PETITION – BELL STREET, WALLOON - DIVISION 10 With reference to a report by the Manager Risk Prosecution & Security, Health Security

and Regulatory Services (HSRS) dated 4 September 2013 concerning petition for action by Council in respect to a behaviour and privacy issue in and around Bell Street, Walloon.

RECOMMENDATION

That the petition be noted as an ongoing unresolved matter that is a neighbourhood dispute with Council addressing each complaint on its merits.


The meeting commenced at 1.23 pm.


PLANNING AND DEVELOPMENT COMMITTEE NO. 2013(09)

10 SEPTEMBER 2013

REPORT

COUNCILLORS' ATTENDANCE: Councillor Tully (Chairperson); Councillors Casos, Bromage, Pahlke, Morrison (Observer), Morrow (Observer), Antoniolli (Observer) and Ireland (Observer)

COUNCILLORS' APOLOGIES: Councillors P Pisasale (Mayor) and Attwood (Deputy Mayor)

1. PROPOSAL FOR NATIONAL LICENSING OF THE PLUMBING AND GASFITTING OCCUPATIONS

With reference to a report by the Building and Plumbing Manager dated 29 August 2013

concerning the Council of Australian Government’s proposal for National Licensing of the plumbing and gasfitting occupations.

RECOMMENDATION


2. PLANNING SCHEME MINOR AMENDMENT PACKAGE 05/2013 With reference to a report by the Strategic Planning Manager dated 29 August 2013

concerning proposed minor amendments to the Ipswich Planning Scheme 2006. RECOMMENDATION

A. That Council resolve to make and adopt Planning Scheme Minor Amendment Package

05/2013 as detailed in the report by the Strategic Planning Manager dated 29 August 2013.

B. That Council resolve that the commencement date for the minor amendments to the

Ipswich Planning Scheme be Friday, 4 October 2013 and the minor amendments to the Ipswich Planning Scheme be noted accordingly.

C. That the Strategic Planning Manager be requested to attend to the relevant matters

associated with the implementation of the amendments to the Ipswich Planning Scheme, including: a. amending the relevant documents and Council databases;

b. placement of public notice of the adoption of the minor amendments; and

10 SEPTEMBER 2013 PLANNING AND DEVELOPMENT COMMITTEE NO. 2013(09)

c. forwarding notification of the adoption of the minor amendments to the Chief Executive of the Department of State Development, Infrastructure and Planning, pursuant to the provisions of the Sustainable Planning Act 2009 and Statutory Guideline 02/12 Making and Amending Local Planning Instruments.

3. COURT ACTION STATUS REPORT With reference to a report by the Development Planning Manager dated 2 September

2013 concerning the status of outstanding court action. RECOMMENDATION


4. DELEGATION OF FUNCTIONS AND POWERS UNDER S169(1) OF THE ECONOMIC

DEVELOPMENT ACT 2012 With reference to a report by the Development Planning Manager dated 3 September

2013 concerning the delegation of Council’s powers that have been delegated to Council by the Minister for Economic Development Queensland, under an instrument of delegation dated 20 August 2013 for commencement on 30 September 2013.

RECOMMENDATION

That pursuant to s257 of the Local Government Act 2009 Council delegate to the Chief Executive Officer, the powers that have been delegated to Council by the Minister for Economic Development Queensland in the Instrument of Delegation dated 20 August 2013 for commencement on 30 September 2013 set out in Attachment A subject to the following conditions: Conditions: This delegation is subject to the following conditions: 1. Whenever this power is exercised, a record of the exercise shall be made in

writing at the time of exercising such power and a copy thereof shall be kept in such format as determined from time to time by the Chief Executive Officer.

2. With the exception of: (a) Operational, building, plumbing or drainage works, compliance assessment

or endorsement or any combination of these;

(b) section 60 of the Body Corporate and Community Management Act 1997; or

(c) any minor development matter as defined in condition 3 below:


prior to the exercise of a delegated power to determine a Ripley Priority Development Area (RPDA) application the Delegate must consult with the Chairperson of the Planning and Development Committee and the relevant divisional Councillor about the development application to be decided to seek the Chairperson and the Councillor’s views about the matter within the time specified by the Delegate.

3. A minor development matter means: (a) an application which is unlikely to cause a substantial impact on the amenity

of nearby land, and which involves building work not associated with a material change of use, such as minor boundary setback variations and minor alterations or additions to character places or the erection of car ports or outbuildings;

(b) minor building work; or

(c) a minor amendment, variation or alteration to an approval which is unlikely to cause a substantial impact on the amenity of nearby land.

4. The consultation for RPDA applications required by condition 2 will consist of an

email which includes details of the application or request; proposal summary; recommendation (including recommended conditions or reasons for refusal); and the timeframe for response by the relevant Councillor. The delegate shall forward a copy of each matter referred for consultation in accordance with condition 2 to the Mayor for information.

5. The Delegate is authorised to exercise the delegated power to determine a

development application if the Chairperson of the Planning and Development Committee and the relevant divisional Councillor: (a) responds to the effect that he or she has noted the proposed exercise of the

delegated power; or

(b) does not respond within the time specified in Condition 9;

(c) responds to the effect that he or she declares a material personal interest in the matter; or

(d) responds to the effect that he or she declares a conflict of interest in the

matter; or

(e) responds, but not in accordance with any established procedure adopted to deal with the determination of development applications.


6. The Delegate must not exercise the delegated power if the Chairperson of the Planning and Development Committee or the relevant divisional Councillor responds to the consultation that the matter should be referred to the Planning and Development Committee for its consideration or recommendation to Council.

7. If the Delegate receives a response from the Chairperson of the Planning and Development Committee or the divisional Councillor as specified in Condition 6 above, the Delegate must refer the matter to the Planning and Development Committee.

8. Notwithstanding condition 6, the Delegate may exercise the delegated power if at

any time prior to a Council decision on the matter both the Chairperson of the Planning and Development Committee and the relevant divisional Councillor respond to the Delegate in accordance with condition 5(a).

9. If no response is received in accordance with either conditions 5 or 6 within the

nominated response period (i.e. by midday the next business day) the delegate may exercise the delegation.

10. Where the Chairperson of the Planning and Development Committee is also the

relevant divisional Councillor, the delegate shall consult with the Deputy Chairperson of the Planning and Development Committee in the manner outlined in accordance with Condition 2.

11. Where an application may exceed Economic Development Queensland’s

application processing performance benchmarks prior to the next Council meeting, notwithstanding the provisions of Conditions 5, 6 and 7 above, the delegate shall consult with the Chairperson of the Planning and Development Committee, the Deputy Chairperson of the Planning and Development Committee, the Mayor and the relevant Divisional Councillor to seek their views about the matter. Such consultation shall be in accordance with any established procedure adopted to deal with the determination of development applications. Where the Chairperson and at least one other Councillor notes the proposed exercise of the delegated power, it may be exercised.

_______________________________________________________________________________




PARKS, SPORT AND RECREATION COMMITTEE NO. 2013(09)

9 SEPTEMBER 2013

REPORT

COUNCILLORS' ATTENDANCE: Councillor Morrison (Chairperson); Councillors Casos, Bromage, Morrow (Observer), Antoniolli (Observer), Ireland (Observer) and Pahlke (Observer)


and C Pisasale

1. IPSWICH STREETSCAPE DESIGN GUIDELINES - A REVISION OF THE 2007 STREET TREE

STRATEGY With reference to a report by the Planning Officer (Open Space) dated 26 August 2013

concerning the Ipswich Streetscape Design Guideline. RECOMMENDATION

That the Ipswich Streetscape Design Guideline, as outlined in Attachment A to the report by the Planning Officer (Open Space) dated 26 August 2013, be endorsed to guide the provision of quality streetscapes across the City.

2. IPSWICH SPORTS HOUSE PROGRESS UPDATE – QUARTER ENDING 30 JUNE 2013 With reference to a report by the Coordinator dated 19 August 2013 concerning an

Ipswich Sports House progress update for the quarter ending 30 June 2013. RECOMMENDATION

A. That the report be received and the contents noted. B. That a further report in relation to the performance of the Ipswich Sports House be

presented to the meeting of the Parks, Sport and Recreation Committee scheduled for October 2013.

3. GRAFFITISTOP FUNDING 2013-2014 With reference to a joint report by the Senior Grant Development Officer and the

Principal Officer (Facilities and Asset Maintenance) dated 19 August 2013 concerning the GraffitiStop Funding Program which is administered through the Department of Local Government, Community Recovery and Resilience.

****

9 SEPTEMBER 2013 PARKS, SPORT AND RECREATION COMMITTEE NO. 2013(09) RECOMMENDATION

A. That Option 1 for the utilisation of the 2013-2014 funding for GraffitiStop be

implemented as outlined in the joint report by the Senior Grant Development Officer and the Principal Officer (Facilities and Asset Maintenance) dated 19 August 2013.

B. That a report be presented to a future Parks, Sport and Recreation Committee in

relation to the outcome of the funding submissions.

C. That if the funding submissions are successful consultation occur with the relevant divisional Councillors.

4. 2013-2014 SPORTING EVENT SPONSORSHIP - APPLICANTS FOR AUGUST With reference to a report by the Sport and Recreation Officer dated 16 August 2013

concerning the applicants for the Sporting Event Sponsorship for the month of August. RECOMMENDATION

That Council endorse the funding for the events seeking support under Council’s Sporting Event Sponsorship program as detailed in the report by the Sport and Recreation Officer dated 16 August 2013, as amended.

5. IPSWICH CITY COUNCIL SPORT AND RECREATION USER’S MANUAL AND THREE YEAR

PERMIT With reference to a report by the Sport and Recreation Officer dated 13 August 2013

concerning the Ipswich City Council Sport and Recreation User’s Manual and Three Year Permit.

RECOMMENDATION

A. That Council endorse the distribution of the Ipswich City Council Sport and Recreation

User’s Manual, as detailed in Attachment A to the report by the Sport and Recreation Officer dated 13 August 2013, to the relevant stakeholders in the Ipswich community.

B. That Council endorse the development of three year permits with appropriate users of

Council’s sport and recreation facilities as detailed in the report by the Sport and Recreation Officer dated 13 August 2013.

6. MANAGEMENT OF GEORGE ALDER TENNIS CENTRE DIVISION 8 With reference to a report by the Senior Sport and Recreation Planning Officer dated 9

August 2013 concerning the management of the George Alder Tennis Centre.

9 SEPTEMBER 2013 PARKS, SPORT AND RECREATION COMMITTEE NO. 2013(09)

RECOMMENDATION That the report be received and the contents noted.

7. OPTION TO BUY – IPSWICH CITY COUNCIL FROM HOLCIM (AUSTRALIA) PTY LTD LOT 1

RP866821 AND LOT 2 RP866821 SAPLING POCKET - DIVISION 10 With reference to a report by the Technical Officer (Property) dated 19 August 2013

concerning an Option to Buy (“the Option”) for land situated at Sapling Pocket and described as Lot 1 and Lot 2 RP866821 from Holcim (Australia) Pty Ltd.

RECOMMENDATION

A. That Council exercise its right under the Option to Buy, as detailed in Attachment A of

the report by the Technical Officer (Property) dated 19 August 2013 and acquire land situated at Sapling Pocket and described as Lot 1 and Lot 2 RP866821 from Holcim (Australia) Pty Ltd.

B. That Council, between 2 November 2013 and 2 January 2014, give Holcim (Australia) Pty Ltd written notice under clause 2.4 of the Option to Buy, as detailed in Attachment A of the report by the Technical Officer (Property) dated 19 August 2013, that it is exercising the option.

C. That the Chairperson of the Parks, Sport and Recreation Committee and divisional

Councillor be consulted during the process. 8. TIMEFRAMES FOR THE SUMMER AND WINTER SEASONS FOR COUNCIL SWIM CENTRES

FOR 2013–2014 With reference to a report by the Principal Officer (City Maintenance Technical Support)

dated 2 September 2013 concerning the opening and closing dates and operating hours for Council’s swim centres for 2013–2014.

RECOMMENDATION

A. That the opening hours of Council Swim Centres, as detailed in the report by the

Principal Officer (City Maintenance Technical Support) dated 2 September 2013, be adopted.

B. That the Chief Operating Officer (Works, Parks and Recreation) adjust the opening hours and opening/closing dates subject to weather conditions and patronage levels affecting efficient operations of Council Swim Centres.

****

9 SEPTEMBER 2013 PARKS, SPORT AND RECREATION COMMITTEE NO. 2013(09)


The meeting commenced at 8.31 am. The committee resolved to close the meeting to the public at 9.40 am pursuant to

section 275(1)(h) of the Local Government Regulation 2012 to discuss the Briggs Road Sporting Complex, the Rosewood Equestrian Arena and progress of the acquisition of land at Blackstone Hill.

The meeting reopened to the public at 9.54 am.


**** Refer Council Ordinary Meeting Minutes of 17 September 2013 for amendment ****

TOURISM AND LIBRARIES COMMITTEE NO. 2013(09)

10 SEPTEMBER 2013

REPORT

COUNCILLORS' ATTENDANCE: Councillor Pahlke (Chairperson); Councillors Morrison, Casos, Tully (Observer), Morrow (Observer), Bromage (Observer), Antoniolli (Observer) and Ireland (Observer)


Mayor)

1. CHILDREN'S BOOK WEEK 2013 With reference to a report by the Young People’s Librarian dated 26 August 2013

concerning the Ipswich Libraries Children’s Book Week celebrations held from 17 – 23 August 2013.

RECOMMENDATION

That the Library Services Manager, in consultation with the Mayor and the Chairperson of the Tourism and Libraries Committee, be authorised to promote library programs that support the development of literacy skills and library habits for the young people of the Ipswich region.

2. E-SMART LIBRARIES PROGRAM With reference to a report by the Information Delivery Services Coordinator dated

22 August 2013 concerning the eSmart Libraries program at Ipswich Libraries. RECOMMENDATION

That the Library Services Manager, in consultation with the Mayor and the Chairperson of the Tourism and Libraries Committee, be authorised to promote library programs that encourage and support development of cybersafety skills and awareness of online safety for our community.

3. PICTURE IPSWICH UPDATE With reference to a report by the Library Digital Archivist dated 22 August 2013

concerning the current status of Picture Ipswich and future projects.

10 SEPTEMBER 2013 TOURISM AND LIBRARIES COMMITTEE NO. 2013(09) RECOMMENDATION

That the Library Services Manager, in consultation with the Chairperson of the Tourism and Libraries Committee, be authorised to promote the positive aspects of Picture Ipswich.

4. DESTINATION MARKETING PROGRAM (JULY 2013 – JUNE 2014) With reference to a report by the Tourism Marketing Officer dated 27 August 2013

concerning the Marketing and Communications Branch’s Destination Marketing Program for the 2013–2014 financial year.

RECOMMENDATION

A. That the Tourism Marketing Officer, in consultation with the Mayor, the Chairperson of

the Tourism and Libraries Committee, the Tourism Development Manager and the Marketing and Communications Manager, promote the positive benefits of Council’s Destination Marketing Program for 2013–2014.

B. That the Tourism Marketing Officer provide quarterly reports to Council and the Ipswich

Tourism Operators Network (ITON) on the progress and outcomes of the Destination Marketing Program for 2013–2014.

5. TOURISM ACTION PLAN 2013-2014 With reference to a report by the Tourism Development Manager dated 30 August 2013

concerning the Tourism Action Plan for 2013–2014. RECOMMENDATION

A. That the Tourism Action Plan 2013–2014, as detailed in Attachment A to the report by

the Tourism Development Manager dated 30 August 2013, be adopted and implemented.

B. That Councillors and relevant stakeholders provide ongoing feedback to the Tourism Development Manager and the Marketing and Communications Manager on the Tourism Action Plan 2013–2014.

C. That the Tourism Development Manager and the Marketing and Communications Manager, in consultation with the Mayor and the Chairperson of the Tourism and Libraries Committee, promote the positive benefits of the City of Ipswich Tourism Strategy 2012–2016 and the Tourism Action Plan 2013–2014.

10 SEPTEMBER 2013 TOURISM AND LIBRARIES COMMITTEE NO. 2013(09) 6. PROPOSED TICKETEK AGENCY AT IPSWICH VISITOR INFORMATION CENTRE With reference to a report by the Tourism Development Manager dated 30 August 2013

concerning the proposed establishment of a Ticketek Agency at the Ipswich Visitor Information Centre.

RECOMMENDATION

A. That Council endorse the arrangements between Ipswich City Council and the Ipswich

Junior Rugby League Inc as detailed in the report by the Tourism Development Manager dated 30 August 2013.

B. That the Marketing and Communications Manager and Tourism Development Manager, in consultation with the Mayor and the Chairperson of the Tourism and Libraries Committee, promote the opportunity to access Ticketek through the Ipswich Visitor Information Centre.

7. IPSWICH TOURISM OPERATORS NETWORK (ITON) MEETING With reference to a report by the Tourism Development Manager dated 2 September

2013 forwarding for Council’s information the notes of the meeting of the Ipswich Tourism Operators Network (ITON) group held on 7 August 2013.

RECOMMENDATION


8. THANKS TO IPSWICH LIBRARY STAFF INVOLVED WITH THE VIVA CRIBB BURSARY Councillor Pahlke expressed thanks and congratulations to the Library staff involved

with the Viva Cribb Bursary for their hard work which contributed to Council winning a Silver National Trust of Queensland Heritage Award for the sustained promotion of the Cultural Heritage of Ipswich through the Viva Cribb Bursary.

_______________________________________________________________________________




10 SEPTEMBER 2013 TOURISM AND LIBRARIES COMMITTEE NO. 2013(09)

N O T E S

YOUTH AND SENIORS COMMITTEE NO. 2013(09)

9 SEPTEMBER 2013

REPORT

COUNCILLORS' ATTENDANCE: Councillor Ireland (Chairperson); Councillors Morrow, Antoniolli, Morrison (Observer), Casos (Observer), Bromage (Observer) and Pahlke (Observer)


and C Pisasale

1. CARERS WEEK 2013 With reference to a report by the Seniors and Disabilities Community Development

Officer dated 9 August 2013 concerning an upcoming activity in recognition of Carers Week.

RECOMMENDATION

A. That Council endorse delivery of the proposed Carers Week celebration as detailed in

the report by the Seniors and Disabilities Community Development Officer dated 9 August 2013.

B. That funding in the amount of $1,000 be allocated to Carers Qld to coordinate this

activity. 2. MENTAL HEALTH WEEK 2013 With reference to a report by the Seniors and Disabilities Community Development

Officer dated 30 August 2013 concerning Mental Health Week 2013 which will be held from 6-12 October 2013.

RECOMMENDATION

A. That the report be received and the contents noted. B. That the Seniors and Disabilities Community Development Officer identify an

appropriate not-for-profit organisation to assist with the coordination of the art and gardening project at the Mental Health Unit at the Ipswich Hospital.

C. That funding of $1,000 be allocated to Mercy Family Services, in consultation with the

Chairperson of the Youth and Seniors Committee, to support the delivery activities during Mental Health Week.

9 SEPTEMBER 2013 YOUTH AND SENIORS COMMITTEE NO. 2013(09) 3. YOUNG PERFORMING ARTIST BURSARY – SEPTEMBER 2013 With reference to a report by the Cultural Development Officer dated 6 August 2013

concerning a request for a Young Performing Artist Bursary. RECOMMENDATION

That Council provide a Young Performing Artist Bursary in the amount of $300 to Emily Pirie to perform with the Ballet Theatre of Queensland in their production of 'The Little Mermaid' at the Conservatorium, Queensland Performing Arts Centre in January 2014 and that this amount be funded from Project No.DES00014 65.06.

4. IPSWICH AND GOODNA YOUTH INTERAGENCY NETWORK MEETING 20 AUGUST 2013 With reference to a report by the Youth Development Officer dated 23 August 2013

forwarding for Council's information, the minutes from the 20 August 2013 meeting of the Ipswich and Goodna Youth Interagency Network.

RECOMMENDATION

A. That the report be received and the contents noted. B. That Council note the Terms of Reference of the Ipswich and Goodna Youth Interagency

Network.

C. That the role that Council plays as secretariat to the Ipswich and Goodna Youth Interagency Network be reviewed and the Terms of Reference be amended accordingly.

5. PROPOSED SCHOOL HOLIDAY PROGRAM – DECEMBER 2013 TO JANUARY 2014 With reference to a report by the Youth Development Officer dated 23 August 2013

concerning Council’s coordination and contribution to activities during the December 2013 to January 2014 school holiday period for young people aged 12–17 years.

RECOMMENDATION A. That Council endorse the implementation of the December 2013 to January 2014 School

Holiday Program as detailed in the report by the Youth Development Officer dated 23 August 2013.

B. That funding of $1,000 be allocated to Riverview Neighbourhood House to support the

delivery of a range of activities during the December 2013 to January 2014 School Holiday Period and that this amount be funded from Project No. DES00014 10.04.08.

9 SEPTEMBER 2013 YOUTH AND SENIORS COMMITTEE NO. 2013(09) C. That funding of $1,000 be allocated to Leichhardt One Mile Community Centre to

support the delivery of a range of activities during the December 2013 to January 2014 School Holiday Period and that this amount be funded from Project No. DES00014 10.04.08.

D. That funding of $1,000 be allocated to Goodna Youth Service to support the delivery of

skate, scooter and BMX workshops during the December 2013 to January 2014 School Holiday Period and that this amount be funded from Project No. DES00014 10.04.08.

E. That funding of $2,000 be allocated to The Base Youth Agency to engage a Skate Park

Youth Development Program to run in the skate park at Redbank Plains during the December 2013 to January 2014 School Holiday Period and that this amount be funded from Project No. DES00014 10.04.08.

F. That the Acting Community Development Manager, in consultation with the Mayor, the

Chairperson of the Youth and Seniors Committee and divisional Councillors, promote the December 2013 to January 2014 School Holiday program to the community.

6. IPSWICH YOUTH ADVISORY COUNCIL AND IPSWICH INDIGENOUS YOUTH ADVISORY

COUNCIL MEETINGS HELD AUGUST 2013 With reference to a joint report by the Youth Development Officer and Indigenous

Australian Community Development Officer dated 23 August 2013 concerning the minutes from the 5 August and 19 August 2013 meetings of the Ipswich Youth Advisory Council and the Ipswich Indigenous Youth Advisory Council.

RECOMMENDATION


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The meeting commenced at 12.18 pm.


9 SEPTEMBER 2013 YOUTH AND SENIORS COMMITTEE NO. 2013(09)

N O T E S

minutes of council ordinary meeting 17 september 2013 … · 2017. 10. 8. · minutes of ordinary...

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