minutes of a meeting of the smackover ......minutes of a meeting of the smackover-norphlet school...

MINUTES OF A MEETING OF THE SMACKOVER-NORPHLET SCHOOL DISTRICT #39 BOARD OF DIRECTORS, UNION COUNTY, ARKANSAS, HELD IN THE BOARDROOM OF THE CENTRAL OFFICE ON TUESDAY, MAY 14, 2019, WITH JOE BATES, PRESIDENT, PRESIDING.

Present:

Joe Bates, President

Lynn Birchfield, Vice-President

Don Thomas, Secretary

Chris Long, Director

Damon Goodwin, Director

Cliff Preston, Director

Kim Key, Director

John Gross, Superintendent

Jason Black, In-coming Superintendent

Teri Philyaw, Special Programs Director

Jenny Ramsey, LEA Supervisor

Jana Reynolds, Technology Director

Holly Strickland, SES Principal

Jan Henderson, SHS Principal

Keith Coleman, NMS Principal

Bernadette O’Guinn, NES Principal

Larry Beasley, NMS Assistant Principal

Lori Willis, Business Manager

Ginie Cameron, Administrative Assistant

Marla Jameson, PPC

Cynthia Coleman, PPC

Mike Poff, Athletic Director

Meghan Preston, Employee of the Month

Kelea Murry, Student of the Month

LaWanda Massey, Volunteer of the Month

Tim, Cheryl, and Haley Corley

Ashley, Aubrey, and Brynlee Hendricks

Isabelle Gathright, and husband

Keona Powell

Jerry Langston

Michael Shine, El Dorado News-Times

The meeting was called to order at 5:30 p.m. by Joe Bates, President.

Mr. Bates led the group in the Pledge of Allegiance.

Mr. Bates, President, declared there was a quorum present.

The minutes of the regular meeting held 4-9-2019, and special called held 4-29-19, were

approved as published.

The financial report was accepted as published.

Mrs. Bernadette O’Guinn, NES Principal, recognized Kelea Murry as Student of the

Month. Kelea is a 5th grade model student. She is bright, works hard, and goes above

and beyond to be a helper and asset in the classroom. She is creative and has excellent

behavior. She also has been taught manners and uses them, which makes NES very

lucky to have her as a student.

Mrs. Holly Strickland, SES Principal, recognized Meghan Preston as Employee of the

Month. Mrs. Preston has fourteen years’ experience and came to us this year from

Springdale School District. She is the Instructional Facilitator who gives great support to

the Principal. She has a stressful position, but still manages to be a team player and

builds relationships between the faculty. Mrs. Preston is very data driven and knows her

job well. SES is proud to have her on their staff!

Ms. Jan Henderson, SHS Principal, introduced LaWanda Massey as Volunteer of the

Month. Ms. Massey volunteers her time with the band and flag line. She continually

offers her help in most any capacity. Volunteers like Ms. Massey are wonderful to have

at our school.

At this time, Joe Bates, President, presented each of the four retirees and presented them

with a plaque stating their years with the Smackover-Norphlet School District. We will

miss these employees, but congratulate them on their teaching success and retirement.

Isabelle Gathright – 4 years (28 overall)

Keith Coleman – 29 years (38 overall)

Cheryl Corley – 31 years (35 overall)

Marsha Moore – 12 years (24 overall) (not present)

Mr. Bates, presented Kim Key, Board Director, a plaque for her one year served on the

School District Board of Directors.

On behalf of the School District Board of Directors, Joe Bates, President of the Board,

presented Mr. John E. Gross, Superintendent, with a Buckaroo trophy award for his

outstanding leadership for our school during his tenure as Superintendent, 2018-2019.

Mr. Gross, Superintendent, recognized Ginie Cameron, Administrative Assistant to the

Superintendent, for recently being named the Union County Administrative Professional

of the Year for 2019 by the El Dorado Chamber of Commerce.

Motion by Chris Long, seconded by Cliff Preston, to accept the legal transfer of Hailey

Watts from El Dorado School District, as recommended by the superintendent.

Yeas: Bates, Birchfield, Thomas, Long, Goodwin, Preston, Key

Nays: None

Motion by Cliff Preston, seconded by Kim Key, to approve the Special Education Title

VI-B (June 1st application) for 2019-2020, as recommended by the superintendent.


Nays: None

Motion by Lynn Birchfield, seconded by Cliff Preston, approving policy 3.45-Licensed

Personnel Policy Committee, as presented by Marla Jameson, committee representative.


Nays: None

Motion by Chris Long, seconded by Cliff Preston, to approve policies 4.59 – Academic

Course Attendance by Private School and Home School Students; 6.7 – Complaints; and

7.5 – Purchases and Procurement, as presented by Teri Philyaw, and recommended by

the superintendent.


Nays: None

Motion by Chris Long, seconded by Damon Goodwin, to accept the low HVAC bid of

$12,458.30 from Mid South Heat and Air for the Norphlet campus, as recommended by

the superintendent.


Nays: None

Motion by Damon Goodwin, seconded by Don Thomas, to accept the low bid of $22,500

from Ritchie Roofing for the roof on the technology building at SHS, as recommended by

the superintendent.


Nays: None

Mr. Gross, Superintendent, stated Mattox Construction will be replacing gutters at the

Norphlet Gymnasium. The west side of the gym will cost $3,556.00 and the entry side of

the gym will cost $1550.00.

Motion by Chris Long, seconded by Damon Goodwin, to accept the Facility User

Agreement guidelines as set up by incoming Superintendent, Jason Black. The board

also stated they would like to have video surveillance cameras in the gyms and indoor

facility building.


Nays: None

Mr. Bates called the meeting into executive session to discuss personnel at 6:10 p.m.

Mr. Bates called the meeting back into regular session at 8:00 p.m.

Motion by Chris Long, seconded by Don Thomas, to accept the resignation of Isabelle

Gathright, as recommended by the superintendent.


Nays: None

Motion by Damon Goodwin, seconded by Kim Key, to accept the resignation of Reggie

Turner, as recommended by the superintendent.


Nays: None

Motion by Damon Goodwin, seconded by Don Thomas, to accept the resignation of

Charles (Tripper) Rowton, as recommended by the superintendent.


Nays: None

Motion by Chris Long, seconded by Cliff Preston, to accept the resignation of Candis

Langley, as recommended by the superintendent.


Nays: None

Motion by Damon Goodwin, seconded by Cliff Preston, to accept the resignation of

Brandi Snow, as recommended by the superintendent.


Nays: None

Motion by Don Thomas, seconded by Cliff Preston, to accept the resignation of Cheree

Gibson, as recommended by the superintendent.


Nays: None


Kathy Beavers, as recommended by the superintendent.


Nays: None

Motion by Lynn Birchfield, seconded by Cliff Preston, to accept the resignation of Brian

Jackson, as recommended by the superintendent.


Nays: None


Stacy Jerry as junior high cheer coach, as recommended by the superintendent.


Nays: None

Motion by Cliff Preston, seconded by Chris Long, to not accept the resignation of Tracy

Walker, at this time, as recommended by the superintendent.


Nays: None

Motion by Cliff Preston, seconded by Damon Goodwin, to hire Wesley Lucas, as

maintenance, provided all certifications and background checks are satisfactory, as

recommended by the superintendent.


Nays: None

Motion by Don Thomas, seconded by Kim Key, to hire Jerry Langston, as NMS Dean of

Students, as recommended by the superintendent.


Nays: None

Motion by Don Thomas, seconded by Kim Key, to hire Amber Miller, as SHS guidance

counselor, as recommended by the superintendent.


Nays: None

There being no further business, Joe Bates, President, declared the meeting adjourned at

8:02 p.m.

________________________________ ______________________________

President Secretary

MINUTES OF A SPECIAL CALLED MEETING OF THE SMACKOVER-NORPHLET SCHOOL DISTRICT #39 BOARD OF DIRECTORS, UNION COUNTY, ARKANSAS, HELD IN THE BOARD ROOM OF THE CENTRAL OFFICE, MONDAY, APRIL 29, 2019, AT 5:30 P.M., WITH JOE BATES, PRESIDENT, PRESIDING.

Present:







Kim Key, Director




Anthony Davis, SRO


Student

Sylvia Davis

Vicki Davis

Lyn Bates



Mr. Bates, President, declared a quorum.

Mr. Bates asked if the student or representatives were present.

The representatives and student requested the meeting be open.

Motion by Chris Long, seconded by Damon Goodwin, to permanently expel

XXXXXX XXXX from the Smackover-Norphlet School District due to

violation of district policy #4.20 – Disruption of School and 4.21 – Student

Assault or Battery. XXXXXX cannot attend or participate in any

extracurricular activities, nor can he trespass on the school grounds, as



Nays: None

There being no further business, Joe Bates, President, declared the meeting

adjourned at 5:50 p.m.

_____________________________

________________________________

President Secretary

MINUTES OF A MEETING OF THE SMACKOVER-NORPHLET SCHOOL DISTRICT #39 BOARD OF DIRECTORS, UNION COUNTY, ARKANSAS, HELD IN THE BOARDROOM OF THE CENTRAL OFFICE ON TUESDAY, APRIL 9, 2019, WITH LYNN BIRCHFIELD, VICE-PRESIDENT, PRESIDING.

Present:






Kim Key, Director









Bernadette O’Guinn, Principal



Marla Jameson, Licensed PPC

Dawn Lewis, Classified PPC

Mary McDaniel, Employee of the Month

Kalin Key, Student of the Month

Holly Womack, Volunteer of the Month

Cynthia Coleman

Britany Thomas


Charlie & Debbie Foot

Kendall Key

Absent: Joe Bates, President

The meeting was called to order at 5:30 p.m. by Lynn Birchfield, Vice-President.

Mrs. Birchfield led the group in the Pledge of Allegiance.

Mrs. Birchfield, Vice-President, declared there was a quorum present.

The minutes of the regular meeting held March 12, 2019, were approved as published.


Jan Henderson, SHS Principal, recognized Kalin Key as student of the month. Kalin is a

senior this year and has shown leadership throughout her school years. She is a member

of the club HOSA and an outstanding FFA member. During her many years participating

in FFA, she has been awarded ribbons, trophies, and crowns. One of her top honors was

AR State Fair Grand Champion. Kalin has also shown leadership by teaching younger

FFA members how to ear notch a swine! Mrs. Henderson stated how proud she was of

Kalin and all her accomplishments.

Teri Philyaw, Special Programs Director, recognized Mary McDaniel, preschool worker,

as employee of the month. Mrs. McDaniel has worked for the district for 25 years and

her attendance has been nearly perfect. She is reliable, responsible, and does her job

well. She loves all of her preschool babies with all her heart, which is evident in how

much they love her. Mary Mac, as they refer to her, is a jewel in our district!

Keith Coleman, NMS Principal, recognized Holly Womack has volunteer of the month.

Mrs. Womack is the mother of a 6th grade student at the middle school. She is a member

of the PTO and has been a planner and organizer of student reward events. She has also

taken care of the concessions during the events. Parents such as Mrs. Womack who

happily give their free time to our school help to make it a success!

Motion by Chris Long, seconded by Damon Goodwin, approving the addition of $1000

to the base certified salary; fifty-cents to contract/bus drivers classified base salary; and

seventy-five cents to part-time base salary, bringing them up to minimum wage, as

presented by Marla Jameson, licensed PPC and Dawn Lewis, classified PPC, and


Yeas: Birchfield, Thomas, Long, Goodwin, Preston, Key

Nays: None

The board was given the beginnings of a facility user agreement. The members were

asked to look it over and contact Mr. Black, in-coming superintendent, with any additions

or deletions. The board will revisit this at the May board meeting.

Mrs. Birchfield called the meeting into executive session to discuss personnel at 6:33

p.m.

Mrs. Birchfield called the meeting back into regular session at 8:22 p.m.

Motion by Damon Goodwin, seconded by Chris Long, to accept the resignations of Keith

Coleman, NMS Principal; Ashley Wilcox, speech therapist; Madelyn Freer, NES

Kindergarten teacher; and Jacqueline Hampton, cafeteria worker, as recommended by the

superintendent.


Nays: None

Motion by Don Thomas, seconded by Cliff Preston, to extend classified personnel

contracts through 2019-2020, as recommended by the superintendent.


Nays: None

There being no further business, Lynn Birchfield, Vice-President, declared the meeting


________________________________ ______________________________

President

MINUTES OF A MEETING OF THE SMACKOVER-NORPHLET SCHOOL DISTRICT #39 BOARD OF DIRECTORS, UNION COUNTY, ARKANSAS, HELD IN THE BOARDROOM OF THE CENTRAL OFFICE ON TUESDAY, MARCH 12, 2019, WITH JOE BATES, PRESIDENT, PRESIDING.

Present:





Kim Key, Director




Jennifer Lee, Curriculum Director









Brooke Reed, Employee of the Month

Madison Brown, Employee of the Month

Liza Knox, Student of the Month

Spencer Knox

Marla Jameson, PPC

Tami Philyaw and Engineering class

Clarice Long

Kerri Briggs

Sr. Cheerleaders

Shelly Childers

Debra Spooner

Chad and Olivia Bullard

Terri Cato

Emily Bailey

Gretchen McCurry

Earl Ontis

Alec Gatewood

Nicole Davis

Javion Lee


Absent: Cliff Preston, Director





The minutes of the regular meeting held February 12, 2019; and two special called

meetings on 2/14/2019 and 2/27/2019, were approved as published.


Mrs. Holly Strickland, SES Principal, introduced Liza Knox as Student of the Month.

Liza is responsible, motivated, and excited to learn. This is evident since she has made

all A’s since she started Kindergarten. She always has a smile on her face! She is a

model student and a positive example to her peers. She helps her teachers and other

students. Liza is as beautiful on the inside as she is on the outside. She is a pleasure to

have at SES.

Mr. Keith Coleman, NMS Principal, proudly introduced two first year teachers as

Employee of the Month. Norphlet Middle School struck gold when Brooke Reed and

Madison Brown were hired. Brooke teaches 6th/7th English and Madison teaches 6th/7th

Math. They are both team players with pleasant and positive attitudes. Mr. Coleman said

he has never heard either teacher say a negative word. They involve their students in

learning and have excellent classroom control. NMS is lucky to have these two teachers.

Ms. Jan Henderson, SHS Principal, recognized the SHS senior cheerleaders (present

Laig’le Bates, Kennedy Briggs, Shatara Jones, Nichole Davis, and not present, Brooke

Dees, Jilli Russell, Makayla Burroughs and Kenadee Eisler) and their sponsors, Clarice

Long and Kerri Briggs, for their State Championship award. She also introduced math

teachers, Shelly Childers and Debra Spooner, and they recognized math students who

placed in the recent math tournaments in El Dorado and Magnolia.

Mrs. Jennifer Lee, Curriculum Director, stated SES, NES, and NMS were recently

recognized by Project Lead the Way as Distinguished PLTW schools. Only 226 schools

in the United States were recognized. Fourteen of those schools were in Arkansas. Three

of the 14 were in the Smackover-Norphlet School District.

At this time, Tami Philyaw’s engineering class (Robert Dixon, Rett Gatewood, Taylor

Harris, Micah Smith, Harley Ainsworth, Trenton Bailey, Elizabeth Rodriguez, and Ty

McCurry) gave a presentation to the board regarding the flooding problem at the mid-

level building at SHS. The class has worked extremely hard on the project and the board

complimented them and thanked them for their work.

Motion by Chris Long, seconded by Lynn Birchfield, to approve the 2019-2010 school

calendar as presented by Marla Jameson, PPC, and recommended by the superintendent.

Yeas: Bates, Birchfield, Thomas, Long, Key

Nays: None

Motion by Chris Long, seconded by Don Thomas, accepting the bid of $88,976 with

Midwest Bus Sales for a new Thomas school bus, as recommended by the

superintendent.


Nays: None

Motion by Chris Long, seconded by Don Thomas, approving the Contract Disclosure

Form between Jana Reynolds, Technology Director, and Aircast, as recommended by the

superintendent.


Nays: None

Motion by Chris Long, seconded by Don Thomas, approving policies 4.35; 4.35F; 4.45;

4.45.1; 4.47; and 8.48, as presented by Teri Philyaw, and recommended by the

superintendent.


Nays: None

Chris Long, Legislative Liaison, gave an update on education bills that are being

considered in the current Legislative Session.

Motion by Lynn Birchfield, seconded by Kim Key, approving Debra Williams as

surrogate parent for the Norphlet campus, as recommended by Jenny Ramsey, LEA

Supervisor, and the superintendent.


Nays: None



Motion by Don Thomas, seconded by Lynn Birchfield, to accept the resignations of

Cheryl Corley and Dana Ayres, as recommended by the superintendent.


Nays: None

Motion by Chris Long, seconded by Lynn Birchfield, to extend teacher contracts through

2019-2020, with the exclusion of Shantia Howard, as recommended by the

superintendent.


Nays: None

Motion by Chris Long, seconded by Don Thomas, giving approval to bid out Physical

Therapy and Occupational Therapy, as recommended by the superintendent.


Nays: None

The board agreed to change the November 2019 board meeting to Monday, November

11th, due to the 5th Annual Family STEM Night date change from November 5th to

November 12th.

Mr. Gross and the board agreed it would be best to come up with a set of rules for the use

of the indoor practice facility.


7:33 p.m.

________________________________ ______________________________

President Secretary

MINUTES OF A MEETING OF THE SMACKOVER-NORPHLET SCHOOL DISTRICT #39 BOARD OF DIRECTORS, UNION COUNTY, ARKANSAS, HELD IN THE BOARDROOM OF THE CENTRAL OFFICE ON TUESDAY, FEBRUARY 12, 2019, WITH JOE BATES, PRESIDENT, PRESIDING.

Present:





Kim Key, Director












Cynthia Coleman, Employee of the Month

Anna Dixon, Student of the Month

Becky and Robert Dixon

Volunteers of the Month:

Dwayne and Jana Warren

John and Glenda Darden

Aaron and Ashley McDaniel

Tommy Brewer

Marla Jameson, PPC


Tammy Ward

Absent: Damon Goodwin, Director





The minutes of the regular meeting held January 8, 2019; and special called, held January

25, 2019, were approved as published.


Mrs. Lori Willis, Business Manager, presented the mid-year financial summary, stating

we are financially better than we were this time last year.

Mr. Coleman, NMS Principal, presented Anna Dixon, an eighth grade student, as Student

of the Month. Mr. Coleman had many good things to say about Anna. She is a leader

with a good head on her shoulders. She always strives to do the right thing. She is a

model student, serving as Student Council President and a Junior Cheerleader. She

listens well, is highly intelligent, with good character. Anna will go far in life!

Mrs. O’Guinn, NES Principal, presented Cynthia Coleman with a certificate as Employee

of the Month. Mrs. O’Guinn said Mrs. Coleman has 36 years of teaching experience

(beginning at the Norphlet School District). Twenty-seven years at the Kindergarten

level and nine at the second grade level. NES is proud to have this veteran teacher! Mrs.

Coleman spends her days teaching, planning, managing, and expecting the very best

effort from her students. Some of the sweet things her students said about her are, “we

learn new things; she is nice; she helps us read and write; we love her; she is the greatest

teacher!” One student even said she wanted Mrs. Coleman to teach her to teach just like

her! Mrs. Coleman is an asset to the Smackover-Norphlet School District.

Ms. Jan Henderson, SHS Principal, began her recognition of the SHS bass team

volunteers with the announcement that senior team member, David Martin, will be on the

SAU fishing team next year. Ms. Henderson went on to recognize bass fishing team

fundraisers: Jana Warren, Glenda Darden, and Ashley McDaniel. She also recognized

the volunteer boat drivers: Dwayne Warren, Aaron McDaniel, Tommy Brewer, John

Darden, J. D. Martin, Chris Long, and Mike Poff. This SHS activity would not be

possible without these dedicated volunteers.

Due to illness, the engineering class was not able to make their presentation.

Indistar plan updates were given by each Principal.

Mr. Gross stated that he, the Principals, Ms. Philyaw, Mrs. Lee, and the instructional

facilitators are involved in a book study every two weeks, “High Reliability School.”

Incoming Superintendent, Jason Black, will also be participating.

Motion by Lynn Birchfield, seconded by Don Thomas, to adopt the attached Proposed

Budget of Expenditures with Tax Levy for Fiscal Year beginning July 1, 2020 to and

including June 30, 2021 and to approve all related election documents, as recommended

by the superintendent.

Yeas: Bates, Birchfield, Thomas, Preston, Key

Nays: None

Chris Long, Director, arrived at 5:52 p.m.

Motion by Cliff Preston, seconded by Lynn Birchfield, to approve Trish Tolin and Candy

Phillips as surrogate parents, as presented by Jenny Ramsey, LEA Supervisor, and


Yeas: Bates, Birchfield, Thomas, Long, Preston, Key

Nays: None

Motion by Lynn Birchfield, seconded by Don Thomas, approving the renewal of School

Board/Educators Legal Liability Policy for $8422.00 ($711.00 increase), as



Nays: None

Marla Jameson, Personnel Policy Committee, said they are currently working on the

2019-2020 school calendar and will have one to present at the March 12th board meeting.

Chris Long, Legislative Liaison, gave an update on legislature. He gave concerns to the

board on HB1003; HB1015; HB1019; HB1145; SB115; and SB118.

Motion by Chris Long, seconded by Don Thomas, approving Mr. Gross to take bids to

purchase a new school bus, as recommended by the superintendent.


Nays: None

Mr. Bates called the meeting into executive session at 6:03 p.m.


Motion by Cliff Preston, seconded by Don Thomas, to accept the resignations of Sarah

Langley, SES teacher and Marsha Moore, preschool.


Nays: None

Motion by Cliff Preston, seconded by Don Thomas, approving the renewal of all

administrator contracts for the 2019-2020 school year, as recommended by the

superintendent.


Nays: None

Mr. Gross reminded the board there will be a special called meeting Thursday, February

14, 2019 at 5:30 p.m. in the board room to discuss a discipline matter.

Motion by Chris Long, seconded by Lynn Birchfield, approving the Resolution stating if

there is no opposition for the three members running for reelection, then no polling places

will be opened and voting will be absentee ballot and early voting only, as recommended



Nays: None

Motion by Don Thomas, seconded by Lynn Birchfield, giving Mr. Gross permission to

sign and enter into contract for a Resource Officer, as recommended by the

superintendent.


Nays: None


6:22 p.m.

________________________________ ______________________________

President Secretary

MINUTES OF A MEETING OF THE SMACKOVER-NORPHLET SCHOOL DISTRICT #39 BOARD OF DIRECTORS, UNION COUNTY, ARKANSAS, HELD IN THE BOARDROOM OF THE CENTRAL OFFICE ON TUESDAY, JANUARY 8, 2019, AT 5:30 P.M. WITH JOE BATES, PRESIDENT, PRESIDING.

Present:







Kim Key, Director












Marla Jameson, PPC

Mike Poff, Employee of the Month

Kim Poff

Diann Bailey, Employee of the Month

Brycelynn and Riley Bailey

Mariyah Jones, Student of the Month

Tami Philyaw, Focus Group Chair

Steven Edney, Focus Group Chair

Alex Savage, Focus Group Chair

Dr. Kieth Williams, McPherson & Jacobson

Mitch Walton, McPherson & Jacobson

Clint Baker





The minutes of the regular meeting held December 11, 2018 were approved as published.


Mike Poff, Athletic Director, was recognized as Employee of the Month by Principal Jan

Henderson. Ms. Henderson stated that Coach Poff loves our school, loves kids, and

continually makes a difference at Smackover High School. He has a strong rapport with

the students, therefore, he makes his classes creative and meaningful. He is very

intelligent, knowing so much about each sport. Up until his recent illness, Coach Poff

kept a perfect attendance. We are so happy to have Coach Poff as a part of our school

district!

Diann Bailey, Food Service Director, was also recognized as an Employee of the Month

by Mr. Gross. Mr. Gross said Mrs. Bailey supervises ten (10) employees serving

approximately 1100 meals per day. She has many duties such as verifying free/reduced

applications, checking for competitive prices, doing reports to Child Nutrition and AR

Department of Health, keeping temperature logs, and keeping equipment up and going.

She has continually kept the cafeteria working in the black since she took over the

position she holds. Mrs. Bailey is also a valuable employee as a bus driver. She is a safe

and conscientious driver. Mrs. Bailey is definitely an asset to have at our district!

Mariyah Jones, Student of the Month, was recognized by Mrs. O’Guinn. Mrs. O’Guinn

described Mariyah as a sweet and responsible student. She is always willing to help her

peers in any way. She has great character, follows the rules, and is optimistic. Mrs.

O’Guinn said NES is a better place because of students like Mariyah!

At this time, Mr. Gross announced that January is School Board Recognition Month. He

thanked the board for their service to our district. The board was also thanked with a

meal and some tokens of appreciation.

Motion by Cliff Preston, seconded by Chris Long, to increase Smackover Preschool

tuition by $10 beginning the 2019-2020 school year; and another $10 beginning the

2020-2021 school year, as recommended by Teri Philyaw, Special Programs Director and



Nays: None

Jennifer Lee, Curriculum Director, informed the board of grant monies received. Our

district received $5000 from Lockheed Martin; $1000 from Aerojet Rockdyne; and

$7451.48 from Lanxess.

Mrs. Lee also told the board about a new program established at our district, Buckaroo

AIMS (Adults Investing by Mentoring to Students). She stated that the first trainings will

be held Thursday, January 10th at 6:00 p.m. and Friday, January 11th at 1:00 p.m. Not

only will adults be mentors, but it will also be supported by high school student

leadership.

No action by Licensed or Classified Personnel Policy Committees.

At this time, Mr. Bates turned the meeting over to Dr. Kieth Williams and Mr. Mitch

Walton of the McPherson & Jacobson consulting firm who are conducting the

superintendent search. Dr. Williams and Mr. Walton presented the following six (6)

applicants for consideration as finalists for the position of the superintendent:

Jason Black; Brett Bunch; Robert Edwards, III; Franklin Janaskie, Jr.; Kenneth R. Moore,

II; and Dr. Marc A. Sherrell.



Motion by Damon Goodwin, seconded by Chris Long, to select Jason Black, Brett

Bunch, and Marc Sherrell, as the superintendent search finalists. Interviews to be done

Monday, Tuesday, and Thursday, January 14th, 15th, and 17th.


Nays: None

Mr. Gross reminded the board of the Financial Statements of Interest which are due to the

County Clerk’s office by January 31, 2019.

He also stated that the School Election petitions could begin circulating January 21st. Joe

Bates, Don Thomas, and Kim Key are the directors running for reelection this year.


8:45 p.m.

________________________________ ______________________________

President Secretary

MINUTES OF A MEETING OF THE SMACKOVER-NORPHLET SCHOOL DISTRICT #39 BOARD OF DIRECTORS, UNION COUNTY, ARKANSAS, HELD IN THE BOARDROOM OF THE CENTRAL OFFICE ON TUESDAY, DECEMBER 11, 2018, WITH JOE BATES, PRESIDENT, PRESIDING.

Present:






Kim Key, Director













Candy Phillips, Volunteer of the Month

Kymberly Hunter, Employee of the Month

Kionna Burks, Employee of the Month

Mike Cobb, Cobb & Suskie

Marla Jameson, PPC


Marta Jinks

Evan Phillips

Tasha Hinton

Doug Wills

Clint Baker





The minutes of the regular meeting held November 15, 2018, were approved as

published.


Ms. Philyaw, Special Programs Director, recognized Kionna Burks, of Smackover

Preschool as Employee of the Month. She stated that Kionna is a great employee. She is

dependable, a team player, and she loves kids! These are the reasons Kionna was chosen

for this award.

Mrs. Strickland, SES Principal, recognized 1st grade teacher, Kymberly Hunter, as

Employee of the Month. Mrs. Strickland said Mrs. Hunter is an outstanding teacher. She

named many of her attributes. Patience, knowledgeable, wonderful personality, flexible,

organized, a team player, and always positive were just a few. Smackover Elementary is

a better place because of Mrs. Hunter.

Mr. Coleman, NMS Principal, recognized Candy Phillips as Volunteer of the Month.

Mrs. Phillips is a special person. She spends a lot of time at the middle school doing

most anything as needed. She is PTO President, therefore, she is in charge of fund raisers

to help raise money so that the students get to do some fun things. She helps with the

book fair, field trips, STEM night, and she takes pictures for the yearbook. Mrs. Phillips

is very worthy of the award.

Mr. Mike Cobb, auditor with Cobb & Suskie, went over the recent audit report with Mr.

Gross and the board members. He praised our administration with good governance

during a time of slight financial hardship. He reported our district to be in good shape.

At this time, each Principal gave an update on their School Level Improvement Plans.

Mrs. Jennifer Lee, Curriculum Director, gave a restructuring presentation and

recommendation based on the 199 responses to the posted survey.

Motion by Chris Long, seconded by Kim Key, to accept the recommendation of K-4 at

SES; 5 – 8 at Norphlet; 9-12 at SHS; and move Smackover Preschool to NES campus, as



Nays: Goodwin

Mrs. Marla Jameson, Personnel Policy Committee, presented an updated stipend

schedule.

Motion by Don Thomas, seconded by Chris Long, to accept the new stipend schedule as

presented and recommended by the superintendent.

Yeas: Bates, Birchfield, Thomas, Long, Goodwin, Key

Nays: None

Cliff Preston, Director arrived at 6:15 p.m.

Ms. Philyaw, Special Programs Director, presented the board with policy 4.24.1 –

Alcohol/Drug Random Testing. No motion was needed.

Ms. Philyaw also presented a proposal for Smackover Preschool tuition increases.

Motion by Chris Long, seconded by Damon Goodwin to table this proposal until more

comparisons can be done.


Nays: None



Motion by Lynn Birchfield, seconded by Chris Long, to accept the resignation of Maggie

Surbrook from the Smackover Preschool, as recommended by the superintendent.


Nays: None

Mr. Gross reminded the board that a Statement of Financial Interest was enclosed in their

board packet and is due by January 31, 2018. Either return to Ginie or take to the Union

County Clerk’s Office in El Dorado.


7:25 p.m.

________________________________ ______________________________

President Secretary

MINUTES OF A MEETING OF THE SMACKOVER-NORPHLET SCHOOL DISTRICT #39 BOARD OF DIRECTORS, UNION COUNTY, ARKANSAS, HELD IN THE BOARDROOM OF THE CENTRAL OFFICE ON THURSDAY, NOVEMBER 15, 2018, WITH JOE BATES, PRESIDENT, PRESIDING.

Present:






Kim Key, Director







Marla Jameson, PPC



Sawyer Cropper, Student of the Month

Jennifer Cropper

Pastor Doug Wills, Volunteer of the Month

Tammy and Mason Wills

Jayme Bruton, Employee of the Month

Mitch Walton, McPherson & Jacobson, LLC

Terri Walton

Candis Langley, SBHC

Becky Dixon, SBHC

Tami Philyaw, Engineering Teacher

Engineering Class

Jim, Christi, and Anna Grace Crutchfield

Heather and Reese McKinnon

Paul and Anna Anglin

Saralyn Ontis

Alec Gatewood

Amy Walthall

Keith and Gretchen McCurry

Chance and Cary Evans

Absent: Don Thomas, Director




The minutes of the regular meeting held October 9, 2018, were approved as published.


In Principal Henderson’s absence, John Gross, Superintendent, recognized Jayme Bruton

as Employee of the Month. Mrs. Bruton is a professional and a leader in FFA and in the

Agriculture Program at SHS. Her organizational skills are a strength of hers with loads

of paperwork involved in Agri. She follows the curriculum and makes the class have

meaning and application in every day life. She is easy to talk to and works with the

students as they mature. For these reasons and many more, Mrs. Bruton was chosen for

this honor.

At this time, Mrs. Bruton introduced three students who recently won at state and

attended the National FFA Convention at Indianapolis, Indiana. Anna Grace Crutchfield,

Anna Anglin, and Reese McKinnon.

Keith Coleman, NMS Principal, recognized eighth grade student Sawyer Cropper as

Student of the Month. Mr. Coleman said Sawyer has been a pleasure to have on his

campus for three years. He is kind, polite, and has good manners. He is easy to joke

with and sometimes has a comeback. He makes good grades and his athletic skills will

be a plus for him in high school. His parents have done a fine job raising him. Mr.

Coleman was happy to present him with this award.

Bernadette O’Guinn, recognized Pastor Doug Wills as Volunteer of the Month. Pastor

Wills has been on the elementary campus since day one. He is there to greet the children

in the mornings and is available to do most anything we need. He is caring and is truly

an asset to our school district.

Ms. Tami Philyaw’s engineering classes made a presentation on their solutions to the

ongoing flooding problem at Smackover High School. These students each presented a

part in the solution: William Mitchell, Brayden Darden, Tanner Evans, Colby Pearson,

Elizabeth Rodriguez, Ty McCurry, Taylor Harris, Rett Gatewood, Robert Dixon, Harley

Ainsworth, and Mica Smith.

Motion by Chris Long, seconded by Damon Goodwin, to table the water project until the

January 8, 2019 board meeting, as recommended by the superintendent.

Yeas: Bates, Birchfield, Long, Goodwin, Preston, Key

Nays: None

Mr. Bates called the meeting into a recess at 6:37 p.m.

Mr. Bates called the meeting back into order at 6:45 p.m.

Mrs. Jennifer Lee, Curriculum Director, reported to the board that the 4th Annual Family

STEM Night was another huge success! She stated over 800 people participated in all of

the STEM activities planned by our community and industry partners. She thanked the

sponsors and organizations for providing STEM activities. She also bragged on and

thanked Ms. Tami Philyaw and her engineering students for all their help.

Motion by Damon Goodwin, seconded by Cliff Preston, approving NMS Principal, Keith

Coleman’s revisions to his School Level Improvement Plan, as recommended by the

superintendent.


Nays: None

At this time, Candis Langley and Becky Dixon gave a yearly update on the School Based

Health Center. Mrs. Langley stated that there are currently 533 students enrolled with

about 495 actively using the health center. They are seeing students for health, dental,

mental, and recently have added vision and are working to get an optometrist.

Motion by Cliff Preston, seconded by Lynn Birchfield, to adopt policy 7.12 – Expense

Reimbursement, as presented by Teri Philyaw, and as recommended by the

superintendent.

Yeas: Bates, Birchfield, Goodwin, Preston, Key

Nays: Long

Motion by Damon Goodwin, seconded by Chris Long, to table the clarifications on

policy number 4.24.1 until the December 11th board meeting, as recommended by the

superintendent.


Nays: None

No action by the personnel policy committee.

Mr. Mitch Walton, McPherson & Jacobson, LLC, updated the board regarding the

superintendent search. He stated 15 applications have been received at this point and he

expects more by the December 11th deadline.



Motion by Chris Long, seconded by Lynn Birchfield, to accept the resignation of Mrs.

Rona Harrison, dyslexia interventionist, as recommended by the superintendent.


Nays: None

Motion by Damon Goodwin, seconded by Cliff Preston, to hire Jacklan Stratton as

dyslexia interventionist, as recommended by the superintendent.


Nays: None

Mr. Gross reminded the board about the APSRC Board training on November 27th at the

Cullendale Baptist Church in Camden at 4:45 p.m.; the community meeting at the

Norphlet Auditorium on November 29th at 6:30 p.m.; the 2018 ASBA annual conference,

December 5 – 7th in Little Rock; and the Legislative Round Table at the Co-op on

December 12th at noon.


7:59 p.m.

________________________________ ______________________________

President Secretary

MINUTES OF A MEETING OF THE SMACKOVER-NORPHLET SCHOOL DISTRICT #39 BOARD OF DIRECTORS AND ANNUAL REPORT TO THE PUBLIC, UNION COUNTY, ARKANSAS, HELD IN THE BOARDROOM OF THE CENTRAL OFFICE ON TUESDAY, OCTOBER 9, 2018, AT 5:30 P.M. WITH LYNN BIRCHFIELD, VICE- PRESIDENT, PRESIDING.

Present:





Kim Key, Director












Marla Jameson, PPC

Amanda Arnold, Employee of the Month

Dana Pyron, Employee of the Month

Adalyn Hubbard, Student of the Month

Sarah Hubbard

Clinton Baker

Donald Pyron






The minutes of the regular meeting held September 24, 2018, were approved as

published.


Keith Coleman, NMS Principal, introduced Amanda Arnold, as employee of the month.

Mr. Coleman stated Amanda has been the Administrative Assistant for the Norphlet

Middle School for three years. Her position means she is the face of the school, the first

person most people see when they enter the school. She has many clerical duties and also

manages the digital sign. She does a fantastic job because she is knowledgeable, quick to

help, pleasurable, very efficient, and a hard worker who goes above and beyond. Mr.

Coleman considers her a great friend!

Bernadette O’Guinn, NES Principal, presented Adalyn Hubbard, a NES first-grade

student in Mrs. Winwright’s room, as student of the month. Mrs. O’Guinn bragged on

Adalyn for being a hard-worker. She is smart and a member of the Accelerated Reader

20-pt. Club. She always greets you with a smile and a hug. She always has something

nice to say such as, “Mrs. O’Guinn, you look so pretty today!”

Holly Strickland, SES Principal, introduced Dana Pyron, 5th grade teacher as her

employee of the month. Mrs. Strickland stated she has worked with Mrs. Pyron for many

years and has watched her grow professionally and her test scores increase. Mrs. Pyron

is a listener and an encourager who is patient and forms lasting relationships with her

students. Mrs. Strickland feels very blessed to have Mrs. Pyron on her campus.

Annual report to the public presented.

Motion by Chris Long, seconded by Damon Goodwin, approving the G/T Handbook, as

presented by Jennifer Lee, and as recommended by the superintendent.

Yeas: Birchfield, Thomas, Long, Goodwin, Key

Nays: None


Motion by Chris Long, seconded by Don Thomas, approving the 5% Salary Increase

Resolution, as recommended by the superintendent.


Nays: None

Motion by Damon Goodwin, seconded by Chris Long, approving the renewal of ASBA

Business Trip Accidental Death and Dismemberment Coverage, as recommended by the

superintendent.


Nays: None

Motion by Chris Long, seconded by Don Thomas, approving the shooting sports team

and the bass fishing team to letter in their respective sports, with criteria being set by

their sponsors, as recommended by the superintendent.


Nays: None

Mr. Gross informed the board that the previously approved digital sign for the Smackover

campus had been ordered.

Mr. Gross informed the board of his concerns regarding the Ouachita County tax

collections and got approval from the board to continue to look into this.

Mr. Gross also stated that the Smackover City Council had met Monday night and

approved the security resource officer for both campuses. The individuals will receive

special training in school security.

Mrs. Birchfield, Vice-President, called the meeting into executive session at 5:55 p.m.

Meeting was called back into regular session by Mrs. Birchfield at 6:15 p.m.

Motion by Damon Goodwin, seconded by Don Thomas, to hire Jerry Morgan as

maintenance on the Norphlet campus, as recommended by the superintendent.


Nays: None

Motion by Damon Goodwin, seconded by Kim Key, approving the stipend for Dennis

Steele of $1575 for field maintenance, as recommended by the superintendent.


Nays: None

Motion by Chris Long, seconded by Kim Key, approving the McPherson & Jacobson,

LLC, Stakeholder Input Form survey that will be posted on the school website on

October 15th.


Nays: None

The board members were reminded of the SBA Region 13 meeting which will be held

Monday, October 29, 2018, at Bearden school cafeteria at 5:30 p.m. Also, the APSRC

board training at the co-op on Tuesday, November 27th.

At this time, Vice-President, Lynn Birchfield, opened the vehicle bids received.

Motion by Chris Long, seconded by Kim Key, to accept the following bids received:

2000 Mini Bus - $601.00 – Larry Ward, Sr.

1997 Ford Bus (6-8-7)- $1003.00 – Susan Braswell

1997 Ford Bus (6-8-3) - $303.00 – Susan Braswell

1996 Intl. Bus (6-8-11) - $1111.87 – Jeff Hunter

1989 Ford Truck - $106.00 – Mike Ellenburg


Nays: None



_____________________________ __________________________________

President Secretary

MINUTES OF A MEETING OF THE SMACKOVER-NORPHLET SCHOOL DISTRICT #39 BOARD OF DIRECTORS, UNION COUNTY, ARKANSAS, HELD IN THE BOARDROOM OF THE CENTRAL OFFICE ON MONDAY, SEPTEMBER 24, 2018, WITH JOE BATES, PRESIDENT, PRESIDING.

Present:







Kim Key, Director








Jan Peeples, PPC

Marla Jameson, PPC




Stefan Slaughter, Student of the Month

Tommy and Holly Slaughter

Brooke Matthews, Volunteer of the Month

Marilyn Winright, Employee of the Month

Kenneth Winright

Keith Williams, McPherson & Jacobson, LLC

Mitch Walton, McPherson & Jacobson, LLC




The minutes of the regular meeting held August 9, 2018 were approved as published.


At this time, Lori Willis, Business Manager, presented the Annual Financial Report to the

board.

Mrs. Holly Strickland, SES Principal, introduced Stefan Slaughter as Student of the

Month. Mrs. Strickland described Stefan as a true gentleman. Some things his teachers

noted about him are he is polite, kind, and uses his manners. He is a leader and will go

above and beyond to help anyone. He was praised for his good grades and also his

obvious knowledge of the Bible. Stefan is very worthy of this honor!

Mrs. O’Guinn, NES Principal, chose first grade teacher, Marilyn Winwright, as

Employee of the Month. Mrs. Winright has been teaching for 31 years. She builds

relationships with her students and makes them feel special. Some of her students said

she is nice, sweet, lets them play with Ipads, helps them learn, dresses pretty, and she is

their favorite! She is a dedicated teacher and Mrs. O’Guinn is happy to honor her with

this award.

Mrs. Jan Henderson, SHS Principal, recognized Brooke Matthews as Volunteer of the

Month. Brooke has worked with the Booster Club for a few years. She is not only a

volunteer who does the things you see, she is also the one who is behind the scenes. She

attends to many details to make sure the concession stand and other sales run smoothly.

Thank you, Brooke, for all your hard work!

At this time, each Principal gave a brief summary of their School Level Improvement

Plans.

Motion by Chris Long, seconded by Kim Key, approving all School Level Improvement

Plans as presented by the Principals.


Nays: None

Motion by Chris Long, seconded by Kim Key, approving Mr. Gross, Superintendent, to

sign all assurances as presented by Teri Philyaw.


Nays: None

Motion by Chris Long, seconded by Cliff Preston, approving the Federal Programs

Assurances as presented by Teri Philyaw, and recommended by the superintendent.


Nays: None

Motion by Don Thomas, seconded by Kim Key, approving the Methodology –

Supplement, Not Supplant compliance, as presented by Teri Philyaw and recommended



Nays: None

Motion by Damon Goodwin, seconded by Chris Long, approving the renewal of ASBA

Unemployment Compensation, as recommended by the superintendent.


Nays: None

No action taken by the Personnel Policy Committee.

Lori Willis presented the district budget to the board and Mr. Gross praised the Principals

for all their hard work in making a lot of budget cuts.

Motion by Lynn Birchfield, seconded by Cliff Preston, approving the district budget, as

presented by Lori Willis, Business Manager, as recommended by the superintendent.


Nays: None

Mrs. Willis also presented the Special Education budget, but required no action.

Mr. Gross informed the board that when we advertised the selected vehicles for bid, no

bids were received. He asked the board if they would like us to run the ad again, and

they stated yes and to also put it on the Buckaroo Blog.

Motion by Chris Long, seconded by Lynn Birchfield, to hire another resource officer,

pending city approval, as recommended by the superintendent.



Motion by Chris Long, seconded by Don Thomas, to accept the resignation of Phillip

Gordon, as recommended by the superintendent.


Nays: None

Motion by Damon Goodwin, seconded by Lynn Birchfield, to hire Madison Brown, NMS

math teacher, provided all certifications are met and background checks are satisfactory,

as recommended by the superintendent.


Nays: None

Mr. Gross reminded the board members of the Board Training with Ray Beardsley on

October 2nd; the Fall Regional Meeting, at Bearden School Cafeteria on October 29th;

APSRC Board Training @ the Co-op on November 27th; and the ASBA Delegate

Assembly will be held December 5 - 7th.

Joe Bates, President of the Board, was appointed as the Official Delegate for the 2018

ASBA Delegate Assembly on December 5 - 7th, 2018.

Board Directors, Cliff Preston and Damon Goodwin excused themselves from the

meeting at 6:50 p.m.

At this time, Keith Williams and Mitch Walton with McPherson & Jacobson, LLC,

Executive Recruitment and Development took the floor and informed the board members

how their company works in locating a new superintendent for schools.

Motion by Lynn Birchfield, seconded by Chris Long, contracting with McPherson &

Jacobson, LLC, for all five phases of their plan. Phase 1 through 4 is $9000, and phase 5

is $1500.


Nays: None


8:10 p.m.

________________________________ ______________________________

President Secretary

MINUTES OF A MEETING OF THE SMACKOVER-NORPHLET SCHOOL DISTRICT #39 BOARD OF DIRECTORS, UNION COUNTY, ARKANSAS, HELD IN THE BOARDROOM OF THE CENTRAL OFFICE ON THURSDAY, AUGUST 9, 2018, WITH JOE BATES, PRESIDENT, PRESIDING.

Present:





Kim Key, Director













Linda Fields




The minutes of the regular meeting held July 10, 2018; and special called held July 23,

2018, were approved as published.


At this time, Mr. Bates moved the legal transfer agenda item forward.

Mr. Bates asked the legal transfer parent/guardian if they wanted the meeting open or

closed. They stated open.

Motion by Chris Long, seconded by Lynn Birchfield, to deny the transfer of an

elementary student to El Dorado, as recommended by the superintendent.

Yeas: Bates, Birchfield, Long

Nays: Preston, Key

Motion by Chris Long, seconded by Lynn Birchfield, to approve Dan Henderson as

surrogate parent, as recommended by the superintendent.

Yeas: Bates, Birchfield, Long, Preston, Key

Nays: None

Cliff Preston, Director, recused himself from the meeting due to conflict of interest.

Motion by Lynn Birchfield, seconded by Kim Key, approving the Resolution for the use

of Pupp’s BBQ, as recommended by the superintendent.


Nays: None

Motion by Cliff Preston, seconded by Lynn Birchfield, approving the Smackover

Preschool handbook as presented by Teri Philyaw, and recommended by the

superintendent.


Nays: None


Motion by Lynn Birchfield, seconded by Cliff Preston, approving policy #3.6 – Licensed

Personnel Employee Training, as presented by Teri Philyaw, and recommended by the

superintendent.


Nays: None

Motion by Chris Long, seconded by Kim Key, to change September’s board meeting

from September 11th to the 24th, for financial report reasons; and changed November’s

meeting from the 13th to the 15th, due to previously set date of 11/13 for the STEM night,



Nays: None



Motion by Chris Long, seconded by Cliff Preston, to accept the resignation of

paraprofessionals, Paula Oliver and Courtney Franklin (Courtney will still drive a bus

route), as recommended by the superintendent.


Nays: None

Motion by Lynn Birchfield, seconded by Chris Long, to hire Katy Conway and Maggie

Surbrook as preschool workers, provided all certifications are met and background

checks are satisfactory, as recommended by the superintendent.


Nays: None

Mr. Gross verified with the board that they wanted him to advertise for sealed bids the

below list of vehicles. They stated yes.

2001 IHC Bus 444E Engine

2000 Chevy Mini-Bus 5.7L Engine

1997 Ford Bus 5.9L Cummings Engine

1997 Ford Bus 5.9L Cummings Engine

1996 IHC Bus DT466 Engine

1989 Ford F-150 (Gray) 5.8L Engine

1985 Ford F-350 Equipment Van

Mr. Gross stated a concern for the visitor bleachers at the Norphlet football stadium. He

said they are in extremely bad shape and are dangerous. He would like to have them torn

down for safety reasons.

Mr. Gross also said that at this time, it is best to decline the grant to build a barn for agri

use. We will reapply next year. Mr. Gross has prepared a letter to send.

Ray Beardsley, Beardsley Public Finance, will provide board member training and the

board were given a list of dates to pick from. The board chose 1) September 11th; 2)

September 10th; and 3) October 2nd. (Mr. Beardsley has since set the meeting for October

2nd at 5:30 p.m.)

The board was also told the ASBA Region 13 meeting will be held October 29th at

Bearden; the APSRC Board member training at the Co-op will be held November 27th

and will include required audit information; and the 2018 ASBA Annual Conference will

be December 5 – 7th in Little Rock. The board was asked to notify central office of any

meetings they will be attending.

Mr. Chris Long, Director, thanked Mr. Gross and Mrs. Strickland for their testimony at

the School Choice court case held Wednesday, August 1st. He said they did a fantastic

job!


7:25 p.m.

________________________________ ______________________________

President Secretary

MINUTES OF A MEETING OF THE SMACKOVER-NORPHLET SCHOOL DISTRICT #39 BOARD OF DIRECTORS, UNION COUNTY, ARKANSAS, HELD IN THE BOARDROOM OF THE CENTRAL OFFICE ON TUESDAY, JULY 10, 2018, WITH JOE BATES, PRESIDENT, PRESIDING.

Present:







Kim Key, Director











Marla Jameson, PPC

Jan Peeples, PPC


Brian Jackson, Agri Teacher





The minutes of the regular meeting held 6/12/18; and special called on 6/28/18, were



Jennifer Lee, Curriculum Director, informed the board our district has received a CTE

start up grant for our animal science program. Mr. Brian Jackson, Agri teacher, talked to

the board about building a 1200 sq.ft. barn. The grant money will need to be spent by

November 1st.

Motion by Chris Long, seconded by Cliff Preston, to table the CTE grant until the August

board meeting and give Mr. Jackson time to get some prices together for the board to see.


Nays: None

Mr. Lee also told the board the district has received a $5,800 Lanxess STEM grant which

will allow Ms. Tami Philyaw, SHS STEM teacher to stay 1 ½ hours afterschool weekly

to tutor engineering students on Autodesk software so that they can obtain industry

certifications. The grant also pays the cost of practice exams and the actual certification

exam.

Motion by Chris Long, seconded by Lynn Birchfield, approving the mandatory increase

in lunch price from $2.30 to $2.40; and also increase breakfast price from $1.00 to $1.15,



Nays: None

Motion by Chris Long, seconded by Lynn Birchfield, to call a special called meeting for

Monday, July 23, 2018, at 5:30 p.m. for the purpose of setting the new salary schedule

amounts for licensed and classified staff, as recommended by the superintendent.


Nays: None

Motion by Cliff Preston, seconded by Damon Goodwin, approving policy 5.17 – Honor

Roll and Honor Graduates, as recommended by the superintendent.


Nays: None

Motion by Chris Long, seconded by Damon Goodwin, approving policy 4.18; 4.45;

4.45.1; 4.47; 5.20; 5.23; 5.26.1; 5.27; 5.28; 6.1; 6.11; 6.12; 7.5; and 7.15, as



Nays: None

Motion by Damon Goodwin, seconded by Chris Long, to renew our services with Cobb

& Suskie, Ltd., as recommended by the superintendent.


Nays: None

Motion by Cliff Preston, seconded by Kim Key, to select Chris Long, Director, as the

school board legislative liaison.


Nays: None

At this time, Mr. Gross asked the board to visit each school to see all the improvements

and hard work that is being done to get ready for the upcoming school year. It was

decided that all the members would go to Open House, Monday, August 13th from 5:00 to

7:00 p.m. They were also informed of Open House at the Smackover Preschool on

August 9th.

Motion by Chris Long, seconded by Damon Goodwin, approving three bids from Long’s

Roofing & Sheet Metal for $13,562.50; $1,953.00; and $1,519.00 to refresh several

awnings at the Norphlet campus, as recommended by the superintendent.


Nays: None

Motion by Cliff Preston, seconded by Damon Goodwin, approving the bid for $8,627.39

with Magnolia Glass to replace the cafeteria doors at Smackover, as recommended by the

superintendent.


Nays: None



Motion by Chris Long, seconded by Don Thomas, to hire Phillip Gordon, MS Math;

Barbara Mauney, MS Special Ed Paraprofessional; and Elaine Perrin, Bus Driver,

provided all certifications are met and background checks are satisfactory; and a contract

addendum for Carly Weaver receiving her Master’s.


Nays: None

Motion by Chris Long, seconded by Damon Goodwin, giving Mr. Gross permission to

spend $10,000 or less without board approval.


Nays: None


7:33 p.m.

________________________________ ______________________________

President Secretary

MINUTES OF A MEETING OF THE SMACKOVER-NORPHLET SCHOOL DISTRICT #39 BOARD OF DIRECTORS, UNION COUNTY, ARKANSAS, HELD IN THE BOARDROOM OF THE CENTRAL OFFICE ON TUESDAY, JUNE 12, 2018, WITH JOE BATES, PRESIDENT, PRESIDING.

Present:






Dave Wilcox, Superintendent

John Gross








Wendy Walker

Steven Crecelius

Kim Key

Absent: Don Thomas, Secretary




The minutes of the regular meeting held 5-8-2018; and special called on 6-5-2018, were



The appointment of a new Zone 7 board member was moved further down on the agenda.

Motion by Chris Long, seconded by Cliff Preston, to leave the board officers as is. Joe

Bates, President; Lynn Birchfield, Vice-President; and Don Thomas, Secretary.

Yeas: Bates, Birchfield, Long, Goodwin, Preston

Nays: None

At this time, the board recognized and presented Wendy Walker with a plaque for her

seven (7) years of service to the Smackover-Norphlet School District.

Motion by Damon Goodwin, seconded by Lynn Birchfield, approving Resolution 2018-1

authorizing the Superintendent and District Treasurer to move any amount over

$1,892,094.61 to the building fund prior to 6/30/18, as recommended by the

superintendent.


Nays: None

No action from the Personnel Policy Committee.

Motion by Damon Goodwin, seconded by Cliff Preston, approving the purchase of a

stock trailer for agri from McMahan Enterprises for $14,500.00, as recommended by the

superintendent. It will be purchased with insurance money received from the previously

wrecked stock trailer.


Nays: None

Motion by Damon Goodwin, seconded by Chris Long, to table until the July board

meeting the recommended changes to Policy 5.17 – Honor Roll and Honor Graduates.


Nays: None

Motion by Cliff Preston, seconded by Damon Goodwin, approving the Smackover-

Norphlet student handbook as presented by Keith Coleman, and recommended by the

superintendent.


Nays: None

Motion by Damon Goodwin, seconded by Cliff Preston, to approve the Arkansas Public

School Property and Vehicle Insurance renewals, as recommended by the superintendent.

Renewal amount for property is $79,871.70 (increase of $2,326.36) and vehicle renewal

is $18,136.00 (increase of $2,323.78).


Nays: None

Motion by Chris Long, seconded by Cliff Preston, approving the renewal of student

insurance with Arkansas Student Resources (Health Special Risk, Inc.) for the amount of

$7469.00 (8-15-18 to 5-24-19) as recommended by the superintendent.


Nays: None


During executive session, the board called each Zone 7 prospect in for an interview.


Motion by Chris Long, seconded by Lynn Birchfield, to appoint Kim Key as the new

Zone 7 representative. Kim will represent until May, 2019, and then she will have to run

for reelection during the regular school election.

Yeas: Bates, Birchfield, Long, Preston

Abstain: Goodwin

Motion by Chris Long, seconded by Lynn Birchfield, to hire Meghan Preston as

instructional facilitator, provided all certifications are met and background check is

satisfactory, and as recommended by the superintendent.

Yeas: Bates, Birchfield, Long, Goodwin

Abstain: Preston

Motion by Lynn Birchfield, seconded by Cliff Preston, to hire Kristi Rainwater (NMS

Art); Kymberly Hunter (SES Teacher); Madelyn Schardein (NES Teacher); Janie Looney

(CTE Teacher); and Brooke Reed (NMS English) provided all certifications are met and

background checks are satisfactory, and as recommended by the superintendent.


Nays: None

Motion by Damon Goodwin, seconded by Chris Long, approving the addendums for

Jessica Stone (additional 5 days); Jessica Murry (reduction of 10 days); Kastle Howe

(additional 5 days); Kerri Briggs (increase in weight training stipend); Reginald Turner

(Master’s degree); and Shelley Hargett (Master’s degree) as recommended by the

superintendent.


Nays: None

Mr. Wilcox congratulated Smackover High School as being recognized by the Office for

Education Policy (OEP) at the University of Arkansas as a school where students

demonstrated high growth on the ACT Aspire. Smackover High received the award of

High Math Growth: High School Level (Southwest Region).

At this time, the board recognized Mr. Dave Wilcox, Superintendent, with a token of

appreciation for his five (5) years of service to the Smackover-Norphlet School District.

The board members and Administrators each praised him for his leadership, trust, and

support. We wish him well on his next endeavor.


7:21 p.m.

________________________________ ______________________________

President Secretary

MINUTES OF A MEETING OF THE SMACKOVER-NORPHLET SCHOOL DISTRICT #39 BOARD OF DIRECTORS, UNION COUNTY, ARKANSAS, HELD IN THE BOARDROOM OF THE CENTRAL OFFICE ON TUESDAY, MAY 8, 2018, WITH JOE BATES, PRESIDENT, PRESIDING.

Present:






Wendy Walker, Director






Clarice Long, SES Assistant Principal




Larry Beasley, NMS Assistant Principal



Marla Jameson, PPC


Elaine Parham, Employee of the Month

Landree Clark, Student of the Month

Tami Philyaw, STEM Teacher

E-Week students: Ty McCurry, Trevor Pyron, Taylor Harris, Robert Dixon, Micah

Smith, Rett Gatewood

Dana Pyron

Cindy Newton

Saralyn Ontis

Becky Dixon

Kenny & Euna Clark

Chris, Keitha, Laney, and Lunden Clark

Walter and Yolanda Modica




The minutes of the regular meeting held 4-10-2018, were approved as published.


Mr. Coleman introduced NMS 8th grader, Landree Clark, as Student of the Month. Mr.

Coleman said Landree is a model student. She has a positive attitude, strives to do the

right thing, and is a natural born leader. She is President of Jr. Beta, Vice-President of

Student Council, active in track and basketball, and is a Jr. Cheerleader. All these things

made Landree the perfect choice for student of the month!

Mrs. Bernadette O’Guinn, NES Principal, recognized Elaine Parham as Employee of the

Month. Mrs. Parham has 39 years in the teaching profession. She goes above and

beyond to make sure she has everything prepared to teach her students, often staying late

after everyone has gone home for the day. She loves her students and her students love

her!

Ms. Tami Philyaw, PLTW Engineering teacher at SHS, recognized the eWeek team

members who participated recently at Lockheed Martin, coming in third place.

Participates were each awarded a $250.00 check. Members were Ty McCurry, Trevor

Pyron, Taylor Harris, Robert Dixon, Micah Smith, Rett Gatewood, and not present, Justin

Berry and Kayleigh Yeager.

Motion by Chris Long, seconded by Damon Goodwin, to accept the legal transfer of

Naomi Martin from El Dorado School District, as recommended by the superintendent.

Yeas: Bates, Birchfield, Thomas, Long, Goodwin, Walker, Preston

Nays: None

Motion by Damon Goodwin, seconded by Lynn Birchfield, approving the Child Nutrition

Procurement Plan, as presented by Teri Philyaw, and as recommended by the

superintendent.

Yeas: Bates, Birchfield, Thomas, Goodwin, Walker, Preston

Nays: Long

Motion by Cliff Preston, seconded by Wendy Walker, to approve the Special Education

Title VI-B (June 1st application) for 2018-2019, as recommended by the superintendent.


Nays: None

No action from the Personnel Policy Committee.

At this time, Mr. Bates asked if anyone was present to represent the student for the

expulsion hearing. Father and step-mother were present and stated the meeting could

remain open.

Motion by Chris Long, seconded by Don Thomas, to expel XXXXXX XXXXXX for the

remainder of the 2017-2018 school year, as recommended by the superintendent.

XXXXXX may not participate or attend any extra-curricular activities, unless prior

approval is given by the superintendent.


Nays: None



Motion by Chris Long, seconded by Don Thomas, to approve an addendum for SES

Counselor, Jennifer Muckelrath, giving her a 200-day contract, as recommended by the

superintendent.


Nays: None

Motion by Lynn Birchfield, seconded by Wendy Walker, to hire Ceara Henderson -NES

3rd Math/Science; Grace Evans - NES 5th Lit & SS; Kevin Brown – SHS Coach/History;

and Shantia Howard – NES 5th Math/Science, provided all certifications and background

checks are satisfactory, as recommended by the superintendent.


Nays: None

Mr. Wilcox announced that Thursday, May 10, 2018, from 9:00 to 4:30 p.m. Smackover

Motors will once again be sponsoring the FORD Drive 4Ur School. Take a spin in a new

Ford vehicle and every test drive taken, Ford Motor Company will donate $20 to the

Smackover-Norphlet School District, for a total up to $6,000.

Mr. Wilcox also told the board there will be an Active Killer Training for all staff

Tuesday, May 15th. School will dismiss early at 12:30 p.m.

School Board member, Damon Goodwin, commended the track coaches and students

who participated recently at the state track meet in Jessieville on May 1st. He stated how

proud he was of all of them!

He also thanked Wendy Walker, School Board member, for her years of service to the

Norphlet Public Schools and Smackover-Norphlet School District. Wendy was on the

Norphlet Board when we merged together and she helped make it a smooth transition.

Wendy will be moving from our district, therefore, her last day as a board member will

be May 31, 2018.


6:32 p.m.

________________________________ ______________________________

President Secretary

MINUTES OF A MEETING OF THE SMACKOVER-NORPHLET SCHOOL DISTRICT #39 BOARD OF DIRECTORS, UNION COUNTY, ARKANSAS, HELD IN THE BOARDROOM OF THE CENTRAL OFFICE ON TUESDAY, APRIL 10, 2018, WITH JOE BATES, PRESIDENT, PRESIDING.

Present:














Cynthia Coleman, Licensed PPC

Dawn Lewis, Classified PPC

Tina Murphy, Employee of the Month

Dixie Machen, Student of the Month

Bryan, Casey, & Emma Machen

Courtny Bridges, Student of the Month

Absent: Don Thomas, Secretary





The minutes of the regular meeting held March 13, 2018, were approved as published.


Mrs. Clarice Long, SES Assistant Principal, recognized Dixie Machen, 5th grade student,

as Student of the Month. Mrs. Long gave a glowing description of Dixie saying she is

eager to learn, has good character, kind, always has a ready smile, and is always a helper.

Dixie also scored proficient in all five areas during testing. Mrs. Long said Dixie just

enrolled in our school at semester and SES definitely gained a great student!

Teri Philyaw, Special Programs Director, recognized Tina Murphy, preschool worker, as

Employee of the Month. Mrs. Murphy was described as a retired teacher who is

wonderful with kids. She is very much a team player, having to work harder when her co-

teacher missed several weeks due to illness. Ms. Philyaw thanked Tina for all her work.

Jan Henderson, SHS Principal, recognized Courtny Bridges as a student of the month.

Courtny is dedicated, successful, and is in the band and is a flag line leader. She takes

AP courses, college level and online courses. She will be the first SHS student who will

graduate from high school and South Arkansas Community College at the same time.

Handbook item will be on May agenda.

No action from the Licensed Personnel Policy Committee.

Dawn Lewis, Classified Personnel Policy Committee, asked the board to consider a $2.00

across the board raise for classified personnel.

Mr. Wilcox also stated that the licensed personnel policy committee request in April for a

$1000 increase is still being considered.

Mr. Wilcox updated the board on safety measurements. He bragged on how well it was

going having the resource officer on campuses. He thanked the board for allowing us to

do this. He reminded the board that administrators and others participated in a safety

assessment training on March 14th. They will view a webinar on April 13th, and he also

reminded them of the districtwide active shooter training August 6, 2018.

Motion by Chris Long, seconded by Lynn Birchfield, approving licensed personnel

policies 3.2; 3.17; 3.19; 3.26; 3.38; 3.57 and classified personnel policies 8.13; 8.20;

8.26; 8.48, as presented by Teri Philyaw, and recommended by the superintendent.

Yeas: Bates, Birchfield, Long, Goodwin, Walker

Nays: None

Motion by Lynn Birchfield, seconded by Damon Goodwin, approving the purchase of

seven (7) 5-ton Bard units for the auditorium for the amount of $67,659.00 (lightening

loss), as recommended by the superintendent.


Nays: None



Motion by Chris Long, seconded by Damon Goodwin, to hire Amanda Thurlkill, NMS

6th/7th social studies; and Kastle Howe, preschool, provided all certifications are met and

background check is satisfactory, as recommended by the superintendent.


Nays: None

Motion by Damon Goodwin, seconded by Lynn Birchfield, to reassign Jeff Burson, to

head baseball coach, as recommended by the superintendent.


Nays: None

Motion by Lynn Birchfield, seconded by Chris Long, to extend classified personnel

contracts through 2018-2019, as recommended by the superintendent.


Nays: None


6:46 p.m.

________________________________ ______________________________

President Secretary

MINUTES OF A MEETING OF THE SMACKOVER-NORPHLET SCHOOL DISTRICT #39 BOARD OF DIRECTORS, UNION COUNTY, ARKANSAS, HELD IN THE BOARDROOM OF THE CENTRAL OFFICE ON TUESDAY, MARCH 13, 2018, WITH JOE BATES, PRESIDENT, PRESIDING.

Present:















Hallie Woods, Employee of the Month

Tyler Woods


Reggie Turner






The minutes of the regular meeting held February 26, 2018, were approved as published.


Mr. Keith Coleman, recognized Mrs. Hallie Woods, NMS special education teacher, as

Employee of the Month. Mr. Coleman said Mrs. Woods is doing a fantastic job! She

deeply loves the children, has great teaching techniques, and is willing to help in any

capacity. She is only a second year teacher, but her teaching skills are that of someone

with much more teaching experience. He stated we are blessed to have her!

At this time, Mr. Wilcox recognized Teri Philyaw, Special Programs Director, as a State

Leadership Award recipient with the National Association of Federal Education

Administrators.

Mr. Wilcox informed the board that a safety assessment training would be held at the

central office Wednesday, March 14th, from 9:00 to 11:00 a.m. Administrators and other

personnel would be taking part in the webinar. He also told them that an active shooter

training would be held for all personnel on Monday, August 6th.

Motion by Chris Long, seconded by Lynn Birchfield, approving the partnership with the

City of Smackover to provide a resource officer daily on campus. A resource officer will

begin rotating on the campuses on Monday, March 26th, after Spring Break, as


Yeas: Bates, Birchfield, Thomas, Long, Walker

Nays: None

Mrs. Jennifer Lee reported to the board that a $1000.00 mini-grant had been applied for

and received from the Blue and You Foundation. The grant is for the tennis team to host

a camp teaching fundamental tennis skills.

Mrs. Cynthia Coleman, Personnel Policy Committee, asked the board to consider a $1000

increase to the base on the licensed salary schedule. This will be revisited at the April

board meeting.

Motion by Chris Long, seconded by Don Thomas, approving policies 1.2; 2.3; 4.11; 4.27;

4.35; 4.40; 4.43; 5.20; 7.2; and 7.19.1, as presented by Teri Philyaw, and recommended


Yeas: Bates, Birchfield, Thomas, Long, Walker

Nays: None

Mr. Coleman will present the handbook item at the April board meeting.


Damon Goodwin, Director, joined the others in executive session.


Motion by Chris Long, seconded by Damon Goodwin, to hire Brian Brown as the head

football coach, provided all certifications are met and background check is satisfactory,


Yeas: Bates, Birchfield, Thomas, Long, Goodwin, Walker

Nays: None

Motion by Chris Long, seconded by Damon Goodwin, to extend teacher contracts

through 2018-2019, as recommended by the superintendent.


Nays: None

Mr. Wilcox reminded the board if they were interested in attending the AAEA Joint

Leadership Conference in Little Rock on May 10, 2018, they needed to let central office

personnel know.


6:39 p.m.

________________________________ ______________________________

President Secretary

MINUTES OF A MEETING OF THE SMACKOVER-NORPHLET SCHOOL DISTRICT #39 BOARD OF DIRECTORS, UNION COUNTY, ARKANSAS, HELD IN THE BOARDROOM OF THE CENTRAL OFFICE ON MONDAY, FEBRUARY 26, 2018, WITH JOE BATES, PRESIDENT, PRESIDING.

Present:


















Ray Beardsley, First Security Beardsley


Marla Jameson, PPC

Carolyn Rowan, Employee of the Month

Jaylynn Crawford, Student of the Month

Andre’a White, Volunteer of the Month

Brittany Williams, El Dorado News-Times




The minutes of the regular meeting held January 22, 2018, were approved as published.


At this time, Ray Beardsley, with First Security Beardsley, was allowed to move up on

the agenda since he has to drive back to Little Rock tonight.

Motion by Chris Long, seconded by Damon Goodwin, to adopt the attached Proposed

Budget of Expenditures with Tax Levy for Fiscal Year beginning July 1, 2019 to and

including June 30, 2020 and to approve all related election documents, as recommended



Nays: None

Motion by Damon Goodwin, seconded by Cliff Preston, to employ First Security

Beardsley as Financial Advisor for a period of three (3) years effective as of the date of

adoption, as recommended by the superintendent.


Nays: None

Lori Willis, Business Manager, went over with the board the Smackover-Norphlet School

District Mid-Year Summary she had prepared. She answered any questions the board

had. The report dated December 31, 2017 showed revenue down, but expenditures were

down also.

Mrs. O’Guinn, NES Principal, presented Jaylynn Crawford, a fourth grade student of

Miss Carly Weaver as Student of the Month. Jaylynn was described as always eager to

learn and to help others. She is kind and follows the rules. Mrs. O’Guinn stated, “we are

happy to have Jaylynn at NES!”

Mrs. Strickland, SES Principal, presented Carolyn Rowan with a certificate as Employee

of the Month. Mrs. Strickland said Mrs. Rowan has 32 years of teaching experience.

Mrs. Rowan is honest with parents and forms positive relationships with them. She is

caring and has a wonderful attitude. She is always willing to help in any capacity. She

gives over and above of her time and dedication to the school. These are just some of the

reasons she was chosen for this award.

Mrs. Jan Henderson, SHS Principal, recognized Andre’a White as Volunteer of the

Month. Andre’a is an involved parent. She has helped the athletic department in many

ways, from running the clock, to keeping the books, and anything else she is asked to do.

Motion by Cliff Preston, seconded by Don Thomas, approving the purchase of 89 chrome

books and 14 laptops for $41,954.27 (money has already been approved as part of the

technology budget), as recommended by the superintendent.


Nays: None

Motion by Damon Goodwin, seconded by Cliff Preston, approving the purchase of a

digital sign for $24,797.83 ($14,281.24 SBHC Grant and $10,516.59 Incentive Funds) to

be installed between SES and SHS, as recommended by the superintendent.


Nays: None

Motion by Chris Long, seconded by Lynn Birchfield, approving the 2018-2019 school

calendar, as presented by Cynthia Coleman, PPC, and recommended by the

superintendent.


Nays: None



Motion by Chris Long, seconded by Don Thomas, approving the renewal of all

administrator contracts for the 2018-2019 school year, as recommended by the

superintendent.

Yeas: Bates, Birchfield, Long, Thomas, Goodwin, Walker, Preston

Nays: None

Motion by Lynn Birchfield, seconded by Wendy Walker, to hire Dana Wingard and Mary

Hone, as paraprofessionals, provided all certifications are met and background check is

complete, as recommended by the superintendent.


Nays: None

Motion by Cliff Preston, seconded by Chris Long, to hire Jenny Ramsey as LEA

Supervisor/504 coordinator and Educational Examiner, provided all certifications are met

and background check is complete, as recommended by the superintendent.


Nays: None


6:57 p.m.

________________________________ ______________________________

President Secretary

MINUTES OF A MEETING OF THE SMACKOVER-NORPHLET SCHOOL DISTRICT #39 BOARD OF DIRECTORS, UNION COUNTY, ARKANSAS, HELD IN THE BOARDROOM OF THE CENTRAL OFFICE ON MONDAY, JANUARY 29, 2018, AT 5:30 P.M. WITH JOE BATES, PRESIDENT, PRESIDING.

Present:















BJ Greene, SHS Assistant Principal


Clarice Long

Marla Jameson, PPC

Cheryl Corley, Employee of the Month

Justice Nelson, Student of the Month

Tequila Lee

Sarah Lee

Jackson Stepp

Bridgette Stepp

Cynthia Coleman





The minutes of the regular meeting held December 18, 2017 were approved as published.


Justice Nelson, Student of the Month, was recognized by Keith Coleman. Mr. Coleman

described Justice as a compassionate, smart, all-around great student! She is always

willing to help her peers in any way. She especially enjoys helping handicapped students

who may need some help, and she does this without having to be asked. She makes good

grades and is a Junior Cheerleader.

Mrs. Henderson recognized Cheryl Corley, SHS Guidance Counselor, as Employee of the

Month. Mrs. Henderson said Cheryl was worthy of this honor for her dedication to the

students and the district. She is an encourager, organized, and will do most anything at

the school that is needed. She is compassionate and has a real heart for the students.

At this time, Mr. Wilcox announced that January is School Board Recognition Month.

He presented each board member with a Certificate of Recognition from the Arkansas

School Boards Association in appreciation for their valuable service to the children of

Arkansas. He also presented them with a framed certificate for Outstanding Board

Award since all board members have earned at least 25 hours of board member training.

Chris Long was also recognized and awarded for his 50 hours of board member training.

Each campus of the district showed their appreciation by presenting each member with

tokens of their appreciation. Large signs signed by some of the students were also given.

Board President, Joe Bates, asked if the student requesting a legal transfer was present.

He was and he requested a closed hearing. Meeting closed at 5:50 p.m.

Mr. Bates called the meeting back into order at 6:10 p.m.

Motion by Chris Long, seconded by Cliff Preston, denying the legal transfer of a student

to El Dorado School District, as recommended by the superintendent.

Yeas: Bates, Birchfield, Thomas, Long, Walker, Preston

Nays: None

Jennifer Lee, Curriculum Director, informed the board regarding SHS concurrent credit

plan/Certificate of Proficiency at South Arkansas Community College.

Mr. Dave Wilcox, Superintendent, updated the board on facilities. He stated that they

had begun preparations for installing the new bleachers at the softball field. He also

informed the board that a water leak had damaged the field house at Norphlet and we will

be doing repairs there.

Motion by Lynn Birchfield, seconded by Cliff Preston, approving the renewal of School

Board/Educators Legal Liability Policy for $7711.00, as recommended by the

superintendent.


Nays: None




Motion by Chris Long, seconded by Don Thomas, to renew Superintendent Wilcox’s

contract for an additional year.


Nays: None

Motion by Lynn Birchfield, seconded by Cliff Preston, to accept the resignations of

Andreea Stowe, Jordan Holder, and Heather Bennett, as recommended by the

superintendent.


Nays: None

Motion by Chris Long, seconded by Don Thomas, to hire Pamalla Bowden and Jessica

Stone as preschool workers, as recommended by the superintendent,


Nays: None

Motion by Chris Long, seconded by Cliff Preston, approving the contract addendum for

Amy Garner, as recommended by the superintendent.


Nays: None

Motion by Lynn Birchfield, seconded by Chris Long, to change the school board meeting

date to the second (2nd) Tuesday of the month, beginning in the month of March, 2018.


7:32 p.m.

________________________________ ______________________________

President Secretary

MINUTES OF A MEETING OF THE SMACKOVER-NORPHLET SCHOOL DISTRICT #39 BOARD OF DIRECTORS, UNION COUNTY, ARKANSAS, HELD IN THE BOARDROOM OF THE CENTRAL OFFICE ON MONDAY, DECEMBER 18, 2017, WITH JOE BATES, PRESIDENT, PRESIDING.

Present:














Judson Wolfe, Student of the Month

Jarrod and Heather Wolfe

Jim Bob Watson, Volunteer of the Month

Sophia Goode, Employee of the Month

Family of Mrs. Goode

Mike Cobb







Mrs. O’Guinn, recognized Sophia Goode, 3rd grade Literacy and Social Studies teacher at

NES, as Employee of the Month. She stated that Mrs. Goode is new this school year, but

comes to us with eleven years of experience. Mrs. Goode was described as an awesome

teacher and Mrs. O’Guinn stated she is glad she is one of hers!

Mrs. Strickland, SES Principal, recognized 4th grade student, Judson Wolfe, as Student of

the Month. Mrs. Strickland said Judson is a role model for her! He is an A student and

on the Student Council. He reads the daily announcements with no fear! Mrs. Strickland

described Judson as a perfectionist, hard worker, and encourager, respectful, well-

mannered, and cheerful. She also stated he is already a good golfer and looks forward to

someday being on the SHS golf team!

Mr. Coleman, NMS Principal, recognized Jim Bob Watson as Volunteer of the Month.

Jim Bob is one of the reasons the recent STEM Night, which was held at NMS on

November 7th, was so successful. Having the STEM Night was a shining moment for

NMS! Lockheed Martin, Jim Bob’s employer, went above and beyond, and Jim Bob

made sure it was all done right. He sent a crew that worked 3 or 4 days setting up for the

STEM Night. Mr. Coleman said he couldn’t thank him enough, so he wanted to present

him with this award.

On behalf of Arkansas School Boards Association (ASBA), Mr. Wilcox presented

Outstanding School Board Member lapel pins to Cliff Preston and Damon Goodwin (not

present) for each accumulating 25 hours of board in-service training.

At this time, Mr. Mike Cobb, auditor with Cobb & Suskie, went over the recent audit

report with Mr. Wilcox and the board members. He praised our administration with good

governance during a time of slight financial hardship. He reported our district to be in

good shape.

Motion by Chris Long, seconded by Cliff Preston, approving Mr. Wilcox to go forward

with dirt work, slab, and purchase of two sets of bleachers for the softball field, for an

approximate amount of $30,000, as recommended by the superintendent.

Yeas: Birchfield, Long, Walker, Preston

Nays: None

No action from the Personnel Policy Committee, at this time.

Mrs. Birchfield called the meeting into executive session to discuss personnel at 6:05

p.m.

Mrs. Birchfield called the meeting back into regular session at 6:20 p.m.

Mr. Wilcox reminded the board that a Statement of Financial Interest was enclosed in

their board packet and is due by January 31, 2018. Either return to Ginie or take to the

Union County Clerk’s Office in El Dorado.



________________________________ ______________________________

President Secretary

MINUTES OF A MEETING OF THE SMACKOVER-NORPHLET SCHOOL DISTRICT #39 BOARD OF DIRECTORS, UNION COUNTY, ARKANSAS, HELD IN THE BOARDROOM OF THE CENTRAL OFFICE ON MONDAY, NOVEMBER 27, 2017, WITH JOE BATES, PRESIDENT, PRESIDING.

Present:














Mike Poff, Athletic Director

Tim Ray, PPC

Marla Jameson, PPC




George Williams, Student of the Month

George and Belinda Williams, Sr.

Tommy and Beth Norrell, Volunteers of the Month

Marta Jinks, Employee of the Month

Nate Smith

Angelique Lindsey

David Crawford




Teri Philyaw, Special Programs Director, recognized Preschool Director, Marta Jinks, as

Employee of the Month. Mrs. Jinks is new this school year and Ms. Philyaw bragged on

how well she was doing her job. For this reason and many more, she was given this

award.

Jan Henderson, SHS Principal, recognized George Williams as Student of the Month.

Mrs. Henderson said George could be the poster child for the concurrent credit program.

She stated how hard George has worked and he has 42 college credit hours, more than

anyone else. He is a role model student, excelling in academics and athletics.

Mike Poff, Athletic Director, recognized Tommy and Beth Norrell as Volunteers of the

Month. They help in so many areas. From videoing football games, to volunteer

coaching, to providing snacks for the students. They are truly an asset to our school

district.

Mrs. Jennifer Lee, Curriculum Director, reported to the board that the 3rd Annual Family

STEM Night was a huge success! She stated over 650 people participated in all of the

STEM activities planned by our community and industry partners. The laser light show

presented by Lockheed Martin was the first of its kind for the Norphlet campus. She

thanked the sponsors and organizations for providing STEM activities. She also told

everyone to mark their calendar for Tuesday, November 13, 2018, for the 4th Annual

Family STEM Night!

Next, Mrs. Lee informed the board that Smackover-Norphlet School District was

awarded a $12,465 grant from Lanxess (formerly Chemtura) specifically for the purchase

of refill kits for four PLTW LAUCH modules per grade level and engineering notebooks

for all kindergarten through fifth grade students at Smackover Elementary School and

Norphlet Elementary School to support the successful implementation of the Smackover-

Norphlet School District’s elementary STEM program.

Motion by Chris Long, seconded by Don Thomas, approving the Act 1240 Waiver

Resolution regarding allowable first day of school, as recommended by the

superintendent.

Yeas: Bates, Birchfield, Thomas, Long, Goodwin

Nays: None

Mr. Bates asked if anyone was present for the first legal transfer request. Angelique

Lindsey was present and stated the meeting could remain open.

Motion by Chris Long, seconded by Don Thomas, to deny the legal transfer request by

Angelique Lindsey for her three children to attend El Dorado School District, as



Nays: None

Mr. Bates asked if anyone was present for the second legal transfer request. No one was

present.

Motion by Damon Goodwin, seconded by Don Thomas, to deny the legal transfer request

by Angie Jenkins for her four children to attend El Dorado School District, as



Nays: None

Motion by Damon Goodwin, seconded by Chris Long, to approve the renewal of the

ASBA Model Policy Service for 3 years at $2850.00, as recommended by the

superintendent.


Nays: None

Motion by Chris Long, seconded by Lynn Birchfield, to adopt policy 1.21 – Date of

Annual School Election, with May as the election month, as recommended by the

superintendent.


Nays: None

Motion by Damon Goodwin, seconded by Don Thomas, approving the Date of Annual

School Election Resolution as May, as recommended by the superintendent.


Nays: None

Motion by Chris Long, seconded by Lynn Birchfield, approving policy 3.45 – Licensed

Personnel Policy Committee, as presented by Tim Ray, and recommended by the

superintendent.


Nays: None



Motion by Damon Goodwin, seconded by Don Thomas, to accept the resignation of Mrs.

Freddie Miller, NES Kindergarten teacher, as recommended by the superintendent.


Nays: None


6:20 p.m.

________________________________ ______________________________

President Secretary

MINUTES OF A MEETING OF THE SMACKOVER-NORPHLET SCHOOL DISTRICT #39 BOARD OF DIRECTORS AND ANNUAL REPORT TO THE PUBLIC, UNION COUNTY, ARKANSAS, HELD IN THE BOARDROOM OF THE CENTRAL OFFICE ON MONDAY, OCTOBER 23, 2017, AT 5:30 P.M. WITH JOE BATES, PRESIDENT, PRESIDING. Present:



















Tim Ray, PPC

Jason Arrington

Stacy Jerry, Employee of the Month

Christopher (Sonny) Magee, Student of the Month

Chuck and Kaleigh Jerry

Stefanie Magee

Dennis & Nancy Steele

Margaret Goss

Scott McMurry

Doug Wills




The minutes of the regular meeting held September 25, 2017, were approved as published.


Keith Coleman, NMS Principal, introduced Stacy Jerry, NMS Counselor, as employee of the

month. Mr. Coleman said when he first met Mrs. Jerry several years ago, she was a classroom

teacher and he always felt she was one of the best he knew. He said now she is an excellent

counselor. She goes into the classrooms, gives good guidance, and is most pleasant to work with.

Bernadette O’Guinn, NES Principal, presented Christopher “Sonny” Magee, a first-grade student

at NES, as student of the month. Mrs. O’Guinn bragged on Sonny for being a hard-worker and

always willing to help others. Mrs. O’Guinn said he is always polite and makes her day when he

greets her each morning with, “Good Morning, Mrs. O’Guinn!”

Annual report to the public presented.

STEM Grant from Lanxess was postponed until the November board meeting.

Mrs. Jennifer Lee informed the board of the NMS Family STEM Night which would be held

Tuesday, November 7th from 5:45 p.m. to 8:00 p.m. She also told them that among all the nice

items that would be raffled off, Lockheed Martin would also have a laser light show at 7:30 p.m.

She encouraged all school and community members to attend.

Motion by Cliff Preston, seconded by Damon Goodwin, approving the legal transfer request of

three children (2-elementary and 1-middle school) from the Strong-Huttig School District, as



Nays: None


Policy 1.21 – Date of Annual School Board Election was tabled until the November board

meeting.

Motion by Cliff Preston, seconded by Don Thomas, approving the 5% Salary Increase



Nays: None

Motion by Chris Long, seconded by Cliff Preston, approving the 6-Year Facilities Master Plan



Nays: None

Motion by Damon Goodwin, seconded by Don Thomas, approving the renewal of ASBA

Business Trip Accidental Death and Dismemberment Coverage, as recommended by the

superintendent.


Nays: None

Mr. Bates, President, called the meeting into executive session at 5:55 p.m.

Meeting was called back into regular session by Mr. Bates at 6:41 p.m.

Motion by Chris Long, seconded by Lynn Birchfield, to approve the amended budget, as



Nays: None

Motion by Don Thomas, seconded by Damon Goodwin, approving the addendums for Kim

Marsh and Angela Jonio, as recommended by the superintendent.


Nays: None

Motion by Wendy Walker, seconded by Chris Long, to accept the resignations of Jessica Born,

Cynthia Fernandez, and Ralph Hines, as recommended by the superintendent.


Nays: None

The board members were reminded of the school board member training which will be held

Tuesday, October 24, 2017, at the South Central Cooperative. Dinner will begin at 4:45 p.m. and

training will be from 5:30 p.m. to 8:30 p.m. Each member will receive 3-hours of training credit.

Mr. Wilcox also reminded the board that we will be hosting the Region 13 Fall meeting in our

Smackover cafeteria on November 7th. Board members will also receive 3-hours credit for this

training.

There being no further business, Joe Bates, President, declared the meeting adjourned at 6:43

p.m.

________________________________ __________________________________

President S

MINUTES OF A MEETING OF THE SMACKOVER-NORPHLET SCHOOL DISTRICT #39 BOARD OF DIRECTORS, UNION COUNTY, ARKANSAS, HELD IN THE BOARDROOM OF THE CENTRAL OFFICE ON MONDAY, SEPTEMBER 25, 2017, WITH JOE BATES, PRESIDENT, PRESIDING.

Present:


















Tim Ray, PPC

Marla Jameson, PPC



Haley Smith, El Dorado News-Times

Jewel Tolin. Student of the Month

John, Trish, & Jet Tolin

Sue Ellis

Belinda Golden, Volunteer of the Month

Reggie Turner, Employee of the Month

Representative for Casie Moore




Motion by Chris Long, seconded by Wendy Walker, to leave school board officers as

they currently are. Joe Bates, President, Lynn Birchfield, Vice-President, and Don

Thomas, Secretary.


Nays: None

Motion by Cliff Preston, seconded by Chris Long, to elect disbursement officers as Joe

Bates, Don Thomas, and Lynn Birchfield.


Nays: None

The minutes of the regular meeting held August 21, 2017 were approved as published.


Mr. Keith Coleman, NMS Principal, recognized Jewel Tolin, 8th grade student at NMS

as Student of the Month. Mr. Coleman described Jewel as very active in many activities

such as Junior Cheerleader, Beta Club, and track. She is a straight A student and

represents our school very well. Her behavior is outstanding and she is always positive.

She is always willing to help her fellow classmates. He commended her parents on their

raising of Jewel.

Mrs. Jan Henderson, SHS Principal, recognized Belinda Golden as Volunteer of the

Month. Mrs. Golden has no children presently in our school district, but continues to be

a “band mom.” She is at our school every day and helps Mr. Walker, Band Director, in

any way she is needed. She is a most giving person and is highly deserving of this award.

Mrs. Holly Strickland planned to recognize three coaches. Two (Patrick House and Cody

Cranford) were not present, but she still recognized Reggie Turner as Employee of the

Month. Mrs. Strickland bragged on all three coaches as being positive role models on her

campus four (4) periods a day. She said they are “jack of all trades” and are willing to

help with anything. She thanked Mr. Wilcox and the board members for allowing her to

have them on her campus this year.

At this time, Mr. Bates asked if the expulsion student or a representative were present.

None were present.

Motion by Damon Goodwin, seconded by Don Thomas, to expel Trent Dodson for one-

calendar year from the date of 9-25-2017, for violation of policy 4.18 – Prohibited

Conduct, as recommended by the superintendent.


Nays: None

Mr. Bates, Board President, asked if the legal transfer student or a representative were

present. A representative was present, and when asked, he requested the meeting be

closed.

Mr. Bates called the meeting into closed session at 5:45 p.m.


Motion by Chris Long, seconded by Don Thomas, to deny the legal transfer request of

Casie Moore, as recommended by the superintendent.


Nays: None

Motion by Chris Long, seconded by Damon Goodwin, approving the ACSIP plan and

approving Mr. Wilcox to sign all assurances as presented, as recommended by the

superintendent.


Nays: None

Motion by Cliff Preston, seconded by Damon Goodwin, approving the renewal of ASBA

Unemployment Compensation at $900.90 (2016-17), as recommended by the

superintendent.


Nays: None


Motion by Cliff Preston, seconded by Lynn Birchfield, approving the district budget, as

presented by Lori Willis, Business Manager, as recommended by the superintendent.


Nays: None

Mrs. Willis also presented the Special Education budget, but required no action.

At this time, Joe Bates, President of the Board, stated he wanted to form a committee to

review maps, information, and explore options, at the Union County Court House

regarding taxes received. A committee of Dave Wilcox, Superintendent, Joe Bates,

Damon Goodwin, and Cliff Preston was formed. They will meet Wednesday, October 4th

at 9:00 a.m.



Motion by Chris Long, seconded by Damon Goodwin, to hire Melissa Stringfellow, SES

Paraprofessional, provided all certifications are met and background checks are

satisfactory, as recommended by the superintendent.


Nays: None

The Board appointed Chris Long, Director, as Legislative Liaison for the Network

Advocacy 2018.

Mr. Wilcox reminded the board of the New Board Member Institute on October 17th; the

Fall Regional Meeting, which will be held at our cafeteria on November 7th; the ASBA

Delegate Assembly will be held December 6-8th; and the School Law Seminar which will

be held January 22, 2018.

Joe Bates, President of the Board, was appointed as the Official Delegate for the 2017

ASBA Delegate Assembly on December 6-8th, 2017.


6:33 p.m.

________________________________ ______________________________

President Secretary

MINUTES OF A MEETING OF THE SMACKOVER-NORPHLET SCHOOL DISTRICT #39 BOARD OF DIRECTORS, UNION COUNTY, ARKANSAS, HELD IN THE BOARDROOM OF THE CENTRAL OFFICE ON MONDAY, AUGUST 21, 2017, WITH JOE BATES, PRESIDENT, PRESIDING.

Present:


















Jayme Bruton

Heidi Tolin

Clarice Long

Candis Langley

Ashley Hendricks

Jim Crotty

Mr. & Mrs. Hicks

Mr. & Mrs. Murphy




The minutes of the regular meeting held July 24, 2017 were approved as published.


At this time, Lori Willis, Business Manager, gave the Annual Report Update.

Mrs. Holly Strickland, SES Principal, recognized Heidi Tolin, 2nd grade teacher, for her

recognition as El Dorado News-Times Readers Choice Award winner.

Motion by Damon Goodwin, seconded by Chris Long, giving the Mayor of Norphlet, Jim

Crotty, approval to proceed on a grant to build a new concession stand/restroom at the

Norphlet ball fields, as recommended by the superintendent.


Nays: None

Motion by Lynn Birchfield, seconded by Don Thomas, approving the state mandated

price increase for adult cafeteria meals. Breakfast from $2.00 to $2.05 and lunch from

$3.50 to $3.60, as recommended by the superintendent.


Nays: None

Motion by Damon Goodwin, seconded by Wendy Walker, approving Paula Robertson as

surrogate parent, as recommended by the superintendent.


Nays: None

Jan Henderson, SHS Principal, recognized Jayme Bruton and Brian Jackson (not present)

for being awarded the 2017 FFA National Superior Chapter Award.

Motion by Lynn Birchfield, seconded by Don Thomas, adopting the Animal Science

Resolution, as presented by Jennifer Lee, and recommended by the superintendent.


Nays: None


Motion by Damon Goodwin, seconded by Lynn Birchfield, adopting the new 4.24.1 –

Alcohol/Drug Random Testing Policy, as recommended by the superintendent.


Nays: None

Mr. Bates asked the first legal transfer student and parent if they wanted the meeting open

or closed. They stated open.

Motion by Chris Long, seconded by Lynn Birchfield, to approve the legal transfer request

of a student to El Dorado School District, as recommended by the superintendent.


Nays: None

Next legal transfer request, the parents stated open meeting.

Motion by Chris Long, seconded by Don Thomas, to table this transfer request until the

September board meeting since they still reside in the El Dorado School District, as



Nays: None

Next legal transfer request, no one present to represent.

Motion by Chris Long, seconded by Lynn Birchfield, to accept the transfer request of a

student from El Dorado School District, as recommended by the superintendent.


Nays: None

Next legal transfer request, no one present to represent.

Motion by Chris Long, seconded by Don Thomas, to deny the transfer request of a

student from El Dorado School District, as recommended by the superintendent.


Nays: None



Motion by Damon Goodwin, seconded by Chris Long, to hire Ralph Hines, SHS Math;

Shauna Mason, SHS Paraprofessional, and Ashton Davis, SES Paraprofessional,

provided all certifications are met and background checks are satisfactory, as



Nays: None

Motion by Chris Long, seconded by Don Thomas, approving addendums for Reggie

Turner (B + 15), Hallie Woods (Masters), Shelley Hargett (B + 15), Amber Holloway

(added Parent Facilitator stipend), Carly Weaver (added Student Council stipend), Tim

Ray (added blended & concurrent credit stipends), Jeff Burson (Masters), Jessica Murry,

moved to preschool – added 10 days), and Jordan Holder (moved to preschool – added 5

days), as recommended by the superintendent.


Nays: None

Motion by Damon Goodwin, seconded by Lynn Birchfield, to change the board meeting

dates for September, October, November, January, February, and March, as



Nays: None


6:34 p.m.

________________________________ ______________________________

President Secretary

MINUTES OF A MEETING OF THE SMACKOVER-NORPHLET SCHOOL DISTRICT #39 BOARD OF DIRECTORS, UNION COUNTY, ARKANSAS, HELD IN THE BOARDROOM OF THE CENTRAL OFFICE ON MONDAY, JULY 24, 2017, WITH JOE BATES, PRESIDENT, PRESIDING.

Present:












Lyn Jackson, Technology Assistant







William Haynes




The minutes of the regular meeting held June19, 2017 were approved as published.


Mrs. Lori Willis, Business Manager, gave the Annual Financial Report to the board.

At this time, Mr. Mike Poff was recognized as being selected by his peers as the 3A

Athletic Director of the Year for 2016-17.

Motion by Cliff Preston, seconded by Don Thomas, to approve the legal transfer of two

students to Parkers Chapel School District, as recommended by the superintendent.


Nays: None

Motion by Damon Goodwin, seconded by Lynn Birchfield, to approve the legal transfer

of one student from Parkers Chapel to our district, as recommended by the

superintendent.


Nays: None

No action taken on Resolution 2017-1.

Motion by Chris Long, seconded by Lynn Bichfield, approving the school election

resolution for 2017, as recommended by the superintendent.


Nays: None


Motion by Damon Goodwin, seconded by Lynn Birchfield, approving the web content

policies, as presented by Lyn Jackson, and recommended by the superintendent.


Nays: None

Motion by Chris Long, seconded by Cliff Preston, to approve policies #1.2; 1.11; 5.32;

5.20; 5.22; 6.3; 6.6; 6.10; 6.11; 6.12; 7.5; 7.13; 7.16; and 7.23, as presented by Teri

Philyaw, and recommended by the superintendent.


Nays: None

Motion by Chris Long, seconded by Don Thomas, to outsource custodial service with

GCA for the yearly amount of $355,497.00, as recommended by the superintendent.


Nays: None

Mr. Bates called the meeting into executive session to discuss personnel at 6.02 p.m.


Motion by Damon Goodwin, seconded by Lynn Birchfield, to hire Sophia Goode,

teacher; James Wisinger, Norphlet ISS; Jessica Born, Cafeteria; and Cynthia Tassin,

teacher, as recommended by the superintendent.


Nays: None

Motion by Don Thomas, seconded by Wendy Walker, to accept the resignations of

Griselda Dorman and Heather McKinnon, as recommended by the superintendent.


Nays: None

Motion by Cliff Preston, seconded by Damon Goodwin, approving the addendums for

Clarice Long and Cody Cranford, as recommended by the superintendent.


Nays: None

It was noted that we will continue to livestream the football games and will also be on

93.3 radio.


7:00 p.m.

________________________________ ______________________________

President Secretary

minutes of a meeting of the smackover ......minutes of a meeting of the smackover-norphlet school...

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