minutes - metro

38
2 Thursday, September 27, 2007 MINUTES Regr Board Meeting Board of Directors One Gateway Plaza 3rd Floor Board Room Called to Order at 9:4 i A.M. Directors Pam O'Connor, Chair Antonio Vilaraigosa, i st Vice Chair Don Knabe, 2nd Vice Chair Yvonne B. Burke John Fasana David Fleming Richard Katz Bonnie Lowenthal Gloria Molina Ara J. Najarian Bernard Parks Zev Yaroslavsky Doug Failing, non-voting member Officers Roger Snoble, Chief Executive Officer Michele Jackson, Board Secretary Karen Gorman, Ethics Officer Wiliam Waters, Inspector General County CounseL, General Counsel æ Los Angeles County Metropolitan Transportation Authority Metro

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2Thursday, September 27, 2007

MINUTESRegr Board MeetingBoard of Directors

One Gateway Plaza3rd Floor Board Room

Called to Order at 9:4 i A.M.

Directors

Pam O'Connor, ChairAntonio Vilaraigosa, i st Vice ChairDon Knabe, 2nd Vice ChairYvonne B. BurkeJohn FasanaDavid FlemingRichard Katz

Bonnie Lowenthal

Gloria MolinaAra J. NajarianBernard Parks

Zev YaroslavskyDoug Failing, non-voting member

Officers

Roger Snoble, Chief Executive OfficerMichele Jackson, Board SecretaryKaren Gorman, Ethics OfficerWiliam Waters, Inspector GeneralCounty CounseL, General Counsel

æ Los Angeles CountyMetropolitan Transportation Authority

Metro

1. APPROVED Consent Calendar Items: 2,6,7,8,9,14, 15, 16,21,22,25,39'\ 40,41, and 42.

Item 11 was removed from the Consent Calendar.

2. APPROVED ON CONSENT CALENDAR Minutes of Regular Board Meeting heldJuly 26,2007 and of Special Board Meeting held August 16, 2007.

3. Chair's Report

~ Discussed the inaugural meetings of the Metro Congestion Reduction

Pricing and Sustainability Committees.

4. Chief Executive Officer's Report

~ No Report.

6. APPROVED ON CONSENT CALENDAR:

A. the Average Cash Fare Reimbursement Method for the EZ Transit Pass

Program; and

B. authorizing the Chief Executive Officer to negotiate and execute all

necessary agreements between Metro and EZ Transit Pass operators toimplement the revised reimbursement method, effective July 1, 2007.

7. APPROVED ON CONSENT CALENDAR BY A 3/4 VOTE:

A. delegating to the Chief Executive Officer the authority to make technicalchanges to the Soundwal Implementation Policy; and

B. canceling Pinal Design for Soundwall Phase I, Priority 2, Package 9, and

add 0.1 mile to Phase I, Priority 2, Package 11.

8. APPROVED ON CONSENT CALENDAR:

A. executing contract modification No.8 to Contract No. C0729 with D.W.

Powell Construction, Inc. for modification to delete replacement of

-2-

Overhead Sign No. 25 on the SR 134 Soundwal Project for a credit of$212,363; and

B. Contract Modification Authority under Contract No. C0729 to provide

funding for modifications that are within Board-delegated authority, in theamount of $590,000.

9. APPROVED ON CONSENT CALENDAR:

A. three Very Smal Start project for submittal to the Federal TransitAdministration for their consideration in the FY 2009 federal fundingcycle:

1. Wilshire Boulevard Bus-Only Lane

2. Van Nuys Corridor Bus Speed Improvement

3. Sepulveda Corridor Bus Speed Improvement

B. $10.3 milion in Transit Congestion Relief Program funds as local matchfunds for the Van Nuys and Sepulveda Corridor Bus Speed Improvementprojects.

10. AUTHORIZED the Chief Executive Officer to enter into an Exclusive Right toNegotiate with Lowe Enterprises, the most qualified "firm", to develop a mixed-use project on Metro propertes adjacent to the Metro Red and Orange Linestermini in Nort Hollywood.

11. APPROVED:

A. increasing the life-of-project (LOP) budget for the Expo Phase 1 LRT

Project by $23.3 milion, increasing the LOP budget from $640 milion to$663.3 milion;

B. $9.7 milion of Proposition A 35% and $13.6 milion of Proposition C 25%sales tax funds to fund the additional scope for Expo Phase I; and

C. amending the FY08 budget to add $6.5 milion of expenditures andrevenues to the budget for Project #890001 Expo Phase 1.

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14. APPROVED ON CONSENT CALENDAR:

A. adopting the Debt Policy;

B. adopting the Interest Rate Swap Policy; and

C. receiving and fiing the Annual Report on Interest Rate Swaps.

15. APPROVED ON CONSENT CALENDAR:

A. adopting a resolution authorizing the creation of an irevocable trt for theinvestment of Workers' Compensation and General Liabilty reserves; and

B. authorizing the deposit of monetary assets equal to the General Liability and

Workers' Compensation booked liabilities into the Workers' Compensationand General Liabilties Trust.

16. APPROVED ON CONSENT CALENDAR authorizing the Chief Executive Officer toaward a seven year firm fixed price Contract No. PS07sii019 to Thompson, Cobb,Bazilio and Associates for Proposition A and Proposition C annua audits in theamount of $230,000 inclusive of two, one-year options effective September 1, 2007.

20. FORWARDED TO EXECUTIVE MANAGEMENT AND AUDIT COMMITTEEadoption of the five-year Metro Ridership Plan as amended:

FASANA/BURKE AMENDMENT that the CEO:

A. direct staff to return to the October 2007 full Board with an amended Planthat includes TAP technology options that clearly promote ridership growthopportunities. TAP staff are to include and discuss recognized examples inthe Plan such as:

. opportunities for sponsorship from local and national businesses to

underwite cost of TAP cards with co-branding and advertising.. ability to implement multi-use TAP card with transit oriented

development projects (TOD) at retail stores, parking, hotels,restaurants (site examples in operation in Europe and Asia).

. ways to implement TAP at senior centers, schools, recreation centersnear TODs and Metro bus/rail hubs.

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. strategies to work with theater chains, destination points such as

theme parks, museums, etc. using TAP.. strategies for use of TAP for off-site parking to sporting and

musical/entertainments and to ride Metro to the venue, Le. RoseBowL, Dodger Stadium, Staples, Coliseum, Convention Center,Hollywood BowL, Long Beach Auditorium, etc.

. strategies to implement cell-phone technology to work on TAP

system.. strategies to implement low-cost paper smart cards for ridership

opportunities with tourism agencies, convention centers, etc.. other TAP opportunities that present ridership growth potentiaL.

B. amend the funding plan to be limited to Year 1, including TAP initiatives,and to clearly define in the Plan an annual process to measure the progressof programs and their impacts to ridership growt. Staff are directed toidentify additional yearly funding needed for continuation of initiativesundertaken after Year 1, or to add and amend the funding plan for newinitiatives being recommended.

C. return quarterly to report on the progress of each adopted year's Plan to the

Executive Management and Audit Committee and Operations Committee.

21. APPROVED ON CONSENT CALENDAR amending the FY08 budget to add$184,000 to cost center #7110 Public Relations which includes EmployeeActvities and fund with balances generated from prior year employee activitiesand retail sales.

22. APPROVED ON CONSENT CALENDAR adopting a position on S. 1926 (Dodd) -A bil to establish a National Infrastrctre Bank to provide funding for qualified

infrastructure projects. SUPPORT - WORK WITH AUTHOR.

24. AUTHORIZED the Chief Executive Officer to execute:

A. two five-year fixed rate multiple award agreements, one bench for state andlocaly funded work and one bench for federaly funded work with thefirms listed below, inclusive of two one-year options, effective October 1,2007 for a cumulative total amount not to exceed $8,300,000; and

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Contractor STATE FEDERAL1. BDO Seidman, LLP X X2. Chung & Chung Accountancy Corp. CPAs X X3. James P. Richardson, CPA X X4. Jefferson Wells International X X5. Jones & Company Professional Consultants X X6. KNL Support Services X X7. KPMG, LLP X X8. Lopez and Company, LLP X X9. Macias Consulting Group, Inc. X X10. Macias Gini & O'Connell, LLP X X11. Mayer Hoffman McCann, P.c. X X12. P.M. Chestang and Associates X X13. QIU Accountancy Corporation X X14. Simpson & Simpson CPA's X X15. Sox Solutions X16. Thompson, Cobb, Bazilio & Associates, PC X X17. Vasquez & Company LLP X X18. Wang Professional Corporation X X

B. task orders under these contracts for audit services for a total amount notto exceed $8,300,000.

25. APPROVED ON CONSENT CALENDAR authorizing the Chief Executive Officerto renew group insurance policies covering Non-Contract, AFSCME and EXPOemployees for a one-year period beginning January 1,2008.

26. AUTHORIZED the Chief Executive Officer to:

A. establish a Bus Accident Investigative Unit under the direction of theDirector for Corporate Safety;

B. amend the FY08 budget to add four full-time equivalent employees to theSafety department for the Bus Accident Investigation Unit; and

C. amend the FY08 budget to add $570,000 of expenses and reprogramfunding sources to assign available revenues for funding overall safetydepartment budget expenditures.

-6-

29. RECEIVED AND FILED a report on Metro's Fare Checkng Plan.

32. CLOSED SESSION:

A. Conference with Legal Counsel- Pending Litigation- G.c. 54956.9 (a):

1. Eleanor Connor v. LACMTA, Case No. BC03s8268

APPROVED settlement in the amount of $250,000.

2. Yolanda Vasquez v. LACMTA, Case No. BC344283

APPROVED settlement in the amount of $400,000.

3. Ernest Bassett v. LACMTA, Case No. SC088225

APPROVED settlement in the amount of$337,500

4. Diana Akwaboah v. LACMTA, Case No. BC363268

APPROVED settlement in the amount of $225,000.

B. Conference with Labor Negotiator - G.c. 54957.6

Agency Negotiator - Carolyn FlowersEmployee Organization - AFSCME

NO REPORT.

C. Personnel Matters - G.c. 54957:

Public Employee Performance Evaluation. Chief Executive Officer

NO REPORT.

34. AUTHORIZED the Chief Executive Officer to execte Contract Modication No.103.00 in the credit amount of $3,551,447 to Contract No. C0803 with Eastside LRTConstrctors to decease unt price items on tunneling work completed, as well asunit price items for which no work was performed for tunneling activities, whichwil decrease the total contract price from $622,502,292 to $618,950,845.

-7-

35. AUTHORIZED an increase in an amount not to exceed $4,500,000 to Contract No.EN074 with CH2M Hil Constructors, Inc. to issue additional Contract Work Ordersfor Envionmenta Hazardous Materials and Constrcton Servces through fiscalyear 2008, increasing the total contract value from $5,900,000 to $10,400,000.

36. AUTHORIZED the Chief Executive Officer to execute:

A. Contract Modification No. 16.00 in the amount of $525,000 to Contract

PS-4310-0964 with Eastside LRT Partners, a Joint Venture of ParsonsBrinckerhoff Jenkins/Gales & Martinez, and Barrio Planners, Inc. forengineering and environmental services on the Pomona/Atlantic parkingstructure, which wil increase the total contract value from $41,527,829 to$42,052,829; and

B. future contract modifications to Contract No. PS-4310-0964 for the Metro

Gold Lie Eastside Exension for an amount not to exceed $52,500.

39. APPROVED ON CONSENT CALENDAR BY A 2/3 VOTE:

A. finding that the procurement of 45' lightweight composite buses under

Public Utilities Code § 130232 does not constitute a procurement methodadequate for Metro's needs and authorizing procurement of these 45'lightweight composite buses pursuant to Public Contracts Code (PCC)§ 20217 for procurement by competitive negotiation; and

B. authorizing the Chief Executive Offcer to solicit a proposal for a two-year

contract for up to two-hundred six litweigt transit buses as a

competitive negotiation pursuant to PCC § 20217 and Metro's ProcurementPolicies and Procedures.

40. APPROVED ON CONSENT CALENDAR authorizing the Chief Executive Officerto award a firm fixed price contract under Bid No. OP-3434-20s8 with VictorBuick Pontiac GMC Truck, Inc., the lowest responsive and responsible bidder, for135 four-door sedan vehicles for an amount not to exceed $2,362,013, inclusive ofsales tax.

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41. APPROVED ON CONSENT CALENDAR BY A 2/3 VOTE:

A. finding that the single bid received for one hi-rail stake bed truck witharticulated crane under Public Utilties Code (PUC) § 130232 has beenrejected and may be purchased at a lower price on the open market andauthorizing the purchase of one hi-rail stake bed truck with articulated craneon the open market pursuant to PUC § 130233; and

B. authorizing the Chief Executive Officer to award a fi fied price contract to

the fi that can offer the best price and avaiability for one hi-rai stae bed

trck with arcuated crane for a fir fied amount not to exceed $250,000

inclusive of sales ta.

42. APPROVED ON CONSENT CALENDAR authorizing the Chief Executive Officerto award a five-year, indefinite delivery/indefinite quantity Contract No.PS07643032 to McAister Offce Paviion for Space Planning/Instaation

Servces and Herman Miler Furniture for an amount not to exceed $1,000,000,effective October 1, 2007.

47. APPROVED VILLARAIGOSA MOTION TO RECEIVE verbal report from theInspector General on the status of the Board motion approved on March 22, 2007directing the Office of the Inspector General to conduct a penormance andcompliance audit of Access Servces, Inc. and its contractors, including thosecharged with determining eligibility for paratransit services.

48. APPROVED MOLINA MOTION that the Board directs the Chief ExecutiveOfficer, notwithstanding any other efforts, to tae al steps necessary to protect

State transportation funds. The Chief Executive Officer shall be authorized toexplore potential legislation including ballot initiatives to be submitted to thevoters and litigation against the State in order to protect transportation funding.

49. APPROVED:

A. staff recommendations regarding Call for Projects, Technical AdvisoryCommittee motions, public comments and additional staff fundingrecommendations;

B. programming $454.520 milion, in eight modal categories for the2007 Countyde Cal for Projec, including $8.148 milion in FY2007-2008, and FY 2008-2009 Supplemental Call funding and

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advancing $5 milion from the 2009 Countyide Call for Projects tothe 2007 Countyide Call for Projects in the time period of FY 2010-2013, to fund Project #1178,1-710 Early Action Plan - Intersection

Improvements for the City of South Gate, with the expectation thatthe cash flow requirements can be met through first priority forfunding from deobligated or delayed projects;

C. all projects for potential nomination to the California TransportationCommission for 2008 State Transportation Improvement funds asnecessary;

D. amending the recommended 2007 Countyide Call for ProjectsProgram of Projects in the FY 2008/09-2013/14 Los AngelesRegional Transportation Improvement Program;

E. administering the 2007 Countyide Call for Projects as a project-specific grant program with the requirement that project sponsorsbear all cost increases;

F. authorizing Metro to administratively provide project sponsors with

funding earlier than scheduled if the project sponsor candemonstrate project readiness to proceed and such funds areavailable; and

G. adopting the resolution required by the Southern CaliforniaAssociation of Governments which certifies that Los Angeles Countyhas the resources to fund the projects in the FY 2008/09-2013/14Regional Transportation Improvement Plan and affirms itscommitment to implement all of the projects in the program.

SO. APPROVED the following nominee for membership on theWestside Central Servce Sector Governance Counci:

Appointee:Appointed by:

Shelby JordanSupervisor Yvonne B. Burke, Board of Supervisors,County of Los AngelesJune 2010Term ending:

-10-

ADJOURNED AT 12:45 P.M.

Prepared by: Wiliam WalkerBoard Specialist

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