minutes - kingborough council€¦ · 26-09-2016 · minute page no. minute no’s. c396/19-16...
TRANSCRIPT
MINUTES OF COUNCIL MEETING HELD ON
26 SEPTEMBER 2016
Back (L – R): Cr Paul Chatterton, Cr Mike Percey, Cr Sue Bastone, Cr Dean Winter, Cr Richard Atkinson
Front (L – R): Cr Dr Graham Bury, Cr Flora Fox, Mayor Cr Steve Wass, Deputy Mayor Cr Paula Wriedt, Cr David Grace
TABLE OF CONTENTS Open Session Agenda
Page No. Minute
Page No. Minute No’s. C396/19-16 Apologies 2 1 C397/19-16 Confirmation of Minutes of Council Meeting No. 18 held on 12 September 2016 2 2 Workshops held Since Council Meeting on 12 September 2016 2 2 C398/19-16 Declarations of Interest 2 2 Questions on Notice from the Public 4 2 Questions Without Notice from the Public 4 2 Questions on Notice from Councillors 4 3 C399/19-16 Proposed Taswater Pipeline 4 3 C400/19-16 Kingborough Waste Services Corporate Support Payments 5 4 C401/19-16 Questions Without Notice from Councillors 6 5 Motions of Which Notice has been Given 6 6 Petitions Still Being Actioned 6 6 Petitions Received in Last Period 6 6 Planning Authority - Reports of Officers 7 7 C402/19-16 Delegated Authority for the Period 31 August 2016 to 13 September 2016 7 7 C403/19-16 DA-2016-295 - Development Application for Demolition and New Dwelling Requiring Relaxation of Building Envelope Standard at 34 Talone Road, Blackmans Bay for Matt Williams Architects 10 7 C404/19-16 DA-2016-274 - Development Application for Extension and Alterations to Existing Dwelling at 18 Seaview Avenue, Taroona for Mr A D Pafitis 40 8 C405/19-16 DA-2016-106 - Development Application for Demolition and Upgrade of Clubroom Facilities and Car Parking at 'Kelvedon Park', 34 Nubeena Crescent, Taroona for Taroona Football Club 64 9
TABLE OF CONTENTS (cont.) Open Session Agenda
Page No. Minute
Page No. Minute No’s. Council - Reports of Officers 95 14 C406/19-16 Policy 3.15 – Asset Management Policy 95 15 C407/19-16 Municipal Emergency Management Coordinator 105 15 C408/19-16 Taroona Beach - Dogs 107 16 C409/19-16 Policy 1.5 - Meeting Procedures 122 16 C410/19-16 Policy 1.7 - Councillor Representation on Committees and External Bodies 126 17 C411/19-16 Information Reports 129 17 Financial Report for the Period 1 July 2016 to 31 August 2016 130 General Manager’s Diary for the Period 15 August 2016 to 16 September 2016 136 Kingborough Council Audit Panel Independent Chairman’s Report to Council 140 Draft Minutes Kingborough Road Safety Committee 31 August 2016 147 Minutes 1967 Bushfires Commemoration Working Group 31 August 2016 158 C412/19-16 Confirmation of Items to be Dealt With in Closed Session 162 18
Council Meeting Minutes No. 19 Page 1 Monday, 26 September 2016
MINUTES of an Ordinary Meeting of Council held at the Kingborough Civic Centre, Kingston on Monday, 26 September 2016 at 5.30pm.
From To Time Occupied
Open Council 5.30pm 5.37pm 7 minutes
Planning Authority 5.37pm 5.48pm 11 minutes
Open Council 5.48pm 6.55pm 1 hour, 7 minutes
Closed Council 6.55pm 7.10pm 15 minutes
Open Council 7.10pm 7.11pm 1 minute
TOTAL TIME OCCUPIED 1 hour, 41 minutes
ACKNOWLEDGEMENT OF TRADITIONAL OWNERS The Chairperson acknowledges the traditional owners of this land and paid respects to them and their customs, and to their elders, past, present and future. ATTENDEES Councillors:
PRESENT
Mayor Councillor S Wass
Deputy Mayor Councillor P Wriedt
Councillor R Atkinson
Councillor Dr G Bury
Councillor P Chatterton
Councillor F Fox
Councillor D Grace
Councillor M Percey
Councillor D Winter
Staff:
TITLE NAME
General Manager Mr Gary Arnold
Deputy General Manager Mr Tony Ferrier
Chief Financial Officer Mr John Breen
Executive Manager Engineering Services Mr David Reeve
Manager Governance & Property Services Mr Daniel Smee
Manager Community Services Ms Angela Jenni
Acting Manager Development Services Mrs Melissa Stevenson
Media & Communications Officer Ms Sarah Wilcox
Liaison Officer – Governance & Property Services Ms Michelle Allen
Executive Assistant Mrs Amanda Morton
C396/19-16
APOLOGIES Cr Sue Bastone (Leave of Absence)
Council Meeting Minutes No. 19 Page 2 Monday, 26 September 2016
C397/19-16
CONFIRMATION OF MINUTES OF COUNCIL MEETING NO. 18 HELD ON 12 SEPTEMBER 2016 MOVED Cr Percey SECONDED Cr Wriedt That the Minutes of Council Meeting No. 18 held on 12 September 2016 be confirmed.
FOR
Cr Atkinson Cr Dr Bury Cr Chatterton Cr Fox Cr Grace
Cr Percey Cr Wass Cr Winter Cr Wriedt
Carried Unanimously
WORKSHOPS HELD SINCE COUNCIL MEETING ON 12 SEPTEMBER 2016
DATE PURPOSE
19 September 2016 Building Regulations and Planning Scheme
C398/19-16 (Commences at ± 2 minutes, 20 seconds of audio recording)
DECLARATIONS OF INTEREST Cr Winter declared an interest in the report headed “Delegated Authority for the Period 31 August 2016 to 13 September 2016” as one of the Applicants is his employer.
QUESTIONS ON NOTICE FROM THE PUBLIC There were no questions on notice from the public. QUESTIONS WITHOUT NOTICE FROM THE PUBLIC There were no questions without notice from the public.
Council Meeting Minutes No. 19 Page 3 Monday, 26 September 2016
QUESTIONS ON NOTICE FROM COUNCILLORS
C399/19-16 (Commences at ± 3 minutes, 10 seconds of audio recording)
Proposed Taswater Pipeline
Cr Winter has submitted the following question on notice:
Kingborough Council is not a regulator or permit authority for the proposed TasWater pipeline development through the Peter Murrell Conservation Area. However, the area is a significant Kingborough public space used for a multitude of recreational, educational and conservation pursuits. Given the importance of the area to Kingborough residents:
What is Council's environmental opinion on the potential impacts of constructing the proposed sewerage pipeline within the Peter Murrell conservation area?
From public information available from TasWater, does Council believe the values of the reserve will be impacted?
Is Council aware of any previous sewerage spills into the coffee creek system? If so, what have been the impacts of these spills?
Response:
Officer: Tony Ferrier - Deputy General Manager
What is Council's environmental opinion on the potential impacts of constructing the proposed sewerage pipeline within the Peter Murrell conservation area?
From a purely environmental perspective, the proposal of constructing a new pipeline within a significant conservation reserve such as the Peter Murrell Reserve would be something that should be avoided if feasible. There will be an adverse impact on the values of the reserve if vegetation needs to be cleared or disturbed. The degree, or significance of impact is not something Council can comment on as it does not have access to the detailed plans, ecological impact assessments or the mitigation measures that are being proposed. That said, it is usually difficult to keep the disturbance footprint to the existing cleared areas and vegetation and habitat is likely to be impacted to some degree. Construction brings risks associated with the introduction of new weeds and diseases. The freshwater creek system in the reserve has been impacted by a sewer spill in the past (see below), and this risk may increase as a result of the additional volumes of sewerage flowing through the system.
From public information available from TasWater, does Council believe the values of the reserve will be impacted?
Council cannot determine if there will be a ‘significant environmental risk’ as there is currently no information yet available on which to base an assessment of the risk. The conservation values of Peter Murrell Reserve are known and managed by the Parks and Wildlife Service and that authority is best able to assess the potential impact on the Reserve’s values. Council is not the regulator or permit authority for this proposed pipeline.
Is Council aware of any previous sewerage spills into the coffee creek system? If so, what have been the impacts of these spills?
TasWater verbally notified Council of a sewerage spill in the Patriarch Drive area about two weeks ago. No further information has since been provided to Council. A sewerage overflow of Pump Station E (at the end of Lady Penrhyn Drive) did occur in January 2015 and the overflow went into a small dam that flows into a tributary of Coffee Creek. This significant incident was reported by TasWater to Council and the EPA as per the standard
Council Meeting Minutes No. 19 Page 4 Monday, 26 September 2016
protocol. Signs were erected where there was public access to the affected watercourse. The matter was urgently addressed and there was evidently longer term impact on the watercourse. There have been other minor overflows in the Huntingfield area in the past (usually during periods of heavy rain and with little subsequent impact) and TasWater has verbally informed Council of these on each occasion.
C400/19-16 (Commences at ± 3 minutes, 20 seconds of audio recording)
Kingborough Waste Services Corporate Support Payments
Cr Winter has submitted the following question on notice :
What specific services and functions are included in Kingborough Waste Services' corporate support payments to Council in 2016-17? What are the cost allocations of each of these?
Response:
Officer: Tony Ferrier - Deputy General Manager
KWS is charged $80,000 per annum by Council for Corporate Support. This charge was increased for 2016/17 from $50,000 in the previous year.
The charge covers the following services that Council provides for KWS:
Finance services – specifically to pay accounts, invoice debtors, prepare monthly Profit &Loss statements and budget preparation (12 hrs/week) - $21,600;
Payroll Services (1.5 hrs/week) - $2,500;
Admin services including Board support, media releases and communications (5 hrs/week) - $7,200;
Marketing support, including social media monitoring and strategy development (1 hour/week) - $1,500;
Plus 60% overhead on salaries which amounts to $19,680
Plus management support from: Council’s Exec Manager Engineering Services (3 hrs/week) - $7,800;
Deputy General Manager (1.5 hrs/week) - $3,900;
Manager Finance (2 hrs/week) - $5,200; and
Exec Manager Organisational Development and Work Health and Safety Advisor (0.5 hrs/week) - $2,600.
This totals $71,980 – to which is added a 10% contingency or profit – taking the total up to $79,178.
Council Meeting Minutes No. 19 Page 5 Monday, 26 September 2016
C401/19-16 (Commences at ± 3 minutes, 20 seconds of audio recording)
QUESTIONS WITHOUT NOTICE FROM COUNCILLORS Cr Atkinson asked the following question without notice:
“I read in the Mercury on Saturday about the report into the Council Amalgamations and it said that Hobart Lord Mayor Sue Hickey said Council is involved in the Greater Hobart study and had been presented with some draft results. Who have those results been made available to and whether we were going to have access to them?”
Response: Officer: Gary Arnold – General Manager I also read that article and wondered at the choice of the term “results”. The only results that the Mayor and I have seen thus far have been a draft Stage 1 report and a baseline analysis that has been tinkered with on a number of occasions by Morris Lowe. Tomorrow morning the Mayor and I have a meeting to discuss the lack of progress on the Greater Hobart study.
Cr Grace asked the following questions without notice: “1. I note that we are about to appoint a new planning person in charge of planning. Will
that position be on a full time basis or is it going to be on a casual basis?”
Response: Officer: Gary Arnold – General Manager
The position was advertised on a full time basis and discussions are currently taking place
with a preferred candidate. “2. As you are aware the General Manager has told us that he is doing a review regarding
works vehicles etc. Can the General Manager inform us where he is at and how much longer it is going to take before we get a final report back?”
Response: Officer: Gary Arnold – General Manager
Council recently received a progress report. The reviews are ongoing and I’ll take on notice
when the next progress report is due and will report back to Council. “3. I note that we called for tenders for operations of the Kiosk at Dru Point. I note again in
the agenda that there is no report regarding that. Can you please inform us when we will get a report or was there anyone interested in operating the centre?”
Response: Officer: Gary Arnold – General Manager
I can report back that I have only today been reading the report from the panel who reviewed
the tenders that were received.
Council Meeting Minutes No. 19 Page 6 Monday, 26 September 2016
MOTIONS OF WHICH NOTICE HAS BEEN GIVEN There were no Notices of Motion received. PETITIONS STILL BEING ACTIONED There are no petitions still being actioned. PETITIONS RECEIVED IN LAST PERIOD No petitions have been received.
O P E N S E S S I O N O F C O U N C I L A D J O U R N S
Council Meeting Minutes No. 19 Page 7 Monday, 26 September 2016
Planning Authority Meeting commenced at 5.37pm
REPORTS OF OFFICERS
C402/19-16 (Commences at ± 7 minutes, 17 seconds of audio recording)
DELEGATED AUTHORITY FOR THE PERIOD 31 AUGUST 2016 TO 13 SEPTEMBER 2016
MOVED Cr Chatterton SECONDED Cr Bury That the report be noted. FOR
Cr Atkinson Cr Dr Bury Cr Chatterton Cr Fox Cr Grace
Cr Percey Cr Wass Cr Winter Cr Wriedt
Carried Unanimously
C403/19-16 (Commences at ± 8 minutes, 32 seconds of audio recording)
DA-2016-295 - DEVELOPMENT APPLICATION FOR DEMOLITION AND NEW DWELLING REQUIRING RELAXATION OF BUILDING ENVELOPE STANDARD AT 34 TALONE ROAD, BLACKMANS BAY FOR MATT WILLIAMS ARCHITECTS MOVED Cr Fox SECONDED Cr Percey That the Planning Authority resolves that the development application for demolition and new dwelling requiring relaxation of building envelope standard at 34 Talone Road, Blackmans Bay for Matt Williams Architects be approved subject to the following conditions: 1. Except as otherwise required by this Permit, use and development of the land must be
substantially in accordance with Development Application No. DA-2016-295 and Council Plan Reference No. P2 submitted on 8 August 2016 and P3 submitted on 14 September 2016. This Permit relates to the use of land or buildings irrespective of the applicant or subsequent occupants, and whoever acts on it must comply with all conditions in this Permit. Any amendment, variation or extension of this Permit requires further planning consent of Council.
2. A drainage design plan in accordance with the Director of Building Control Specified List,
Schedule 2, at a scale of 1:200, designed by a qualified hydraulic engineer, showing the location of the proposed sewer and stormwater house connection drains; including the pipe sizes, pits and driveway drainage, must be submitted with the application for Building Permit.
P L A N N I N G A U T H O R I T Y I N S E S S I O N
Council Meeting Minutes No. 19 Page 8 Monday, 26 September 2016
3. Erosion/siltation infiltration control measures are to be applied during construction works in accordance with NRM South Soil and Water Management of Construction Sites – Guidelines, Tasmanian Standard Drawings (TSD-SW28) and to the satisfaction of the Executive Manager - Engineering Services.
4. The stormwater runoff and overflows from all roofed or sealed areas must be collected and
discharged into Council’s reticulated stormwater system to the satisfaction of the Executive Manager - Engineering Services.
ADVICE A. In accordance with section 53(5) of the Land Use Planning and Approvals Act 1993 this
permit lapses after a period of two years from the date on which it is granted if the use or development in respect of which it is granted is not substantially commenced within that period.
B. This Permit does not constitute building approval. The developer should obtain a Building
Permit for the development prior to commencing construction. FOR
Cr Atkinson Cr Dr Bury Cr Chatterton Cr Fox Cr Grace
Cr Percey Cr Wass Cr Winter Cr Wriedt
Carried Unanimously
C404/19-16 (Commences at ± 10 minutes, 25 seconds of audio recording)
DA-2016-274 - DEVELOPMENT APPLICATION FOR EXTENSION AND ALTERATIONS TO EXISTING DWELLING AT 18 SEAVIEW AVENUE, TAROONA FOR MR A D PAFITIS MOVED Cr Fox SECONDED Cr Wriedt That the Planning Authority resolves that the development application for extension and alterations to existing dwelling at 18 Seaview Avenue, Taroona for Mr A D Pafitis be approved subject to the following conditions: 1. Except as otherwise required by this Permit, use and development of the land must be
substantially in accordance with Development Application No. DA-2016-274 and Council Plan Reference No. P.2 submitted on 17 August 2016. This Permit relates to the use of land or buildings irrespective of the applicant or subsequent occupants, and whoever acts on it must comply with all conditions in this Permit. Any amendment, variation or extension of this Permit requires further planning consent of Council.
2. The external building materials of all buildings applying to this development must be of types
and colours that are sympathetic to the surrounding Heritage Area environment and must be to the satisfaction of the Manager – Development Services. Unpainted metal or reflective surfaces or unsympathetic colour schemes will not be approved.
Council Meeting Minutes No. 19 Page 9 Monday, 26 September 2016
3. The proposed extension must have a setback from the western side boundary of at least 1.5 metres. Plans submitted for building approval must provide details to demonstrate compliance with this condition.
4. A drainage design plan at a scale of 1:200, designed by a qualified hydraulic engineer,
showing the location of the proposed sewer and stormwater house connection drains; including the pipe sizes, pits and driveway drainage, must be submitted with the application for Building Permit.
5. The stormwater runoff and overflows from all new impervious areas must be disposed of by
gravity to Council’s reticulated stormwater system to the satisfaction of the Executive Manager - Engineering Services. Stormwater runoff must be no greater than pre-existing runoff from the site and onsite detention to cater for 5%AEP storm event is required for new impervious areas.
6. Erosion/siltation infiltration control measures are to be applied during construction works in
accordance with NRM South Soil and Water Management of Construction Sites – Guidelines, Tasmanian Standard Drawings (TSD-SW28) and to the satisfaction of the Executive Manager - Engineering Services.
ADVICE A. This Permit does not constitute building approval. The developer should obtain a Building
Permit for the development prior to commencing construction. B. In accordance with section 53(5) of the Land Use Planning and Approvals Act 1993 this
permit lapses after a period of two years from the date on which it is granted if the use or development in respect of which it is granted is not substantially commenced within that period.
FOR
Cr Atkinson Cr Dr Bury Cr Chatterton Cr Fox Cr Grace
Cr Percey Cr Wass Cr Winter Cr Wriedt
Carried Unanimously
C405/19-16 (Commences at ± 11 minutes, 50 seconds of audio recording)
DA-2016-106 - DEVELOPMENT APPLICATION FOR DEMOLITION AND UPGRADE OF CLUBROOM FACILITIES AND CAR PARKING AT 'KELVEDON PARK', 34 NUBEENA CRESCENT, TAROONA FOR TAROONA FOOTBALL CLUB MOVED Cr Fox SECONDED Cr Chatterton That the Planning Authority resolves that the development application for demolition and upgrade of clubroom facilities and car parking at 'Kelvedon Park', 34 Nubeena Crescent, Taroona for Taroona Football Club be approved subject to the following conditions: 1. Except as otherwise required by this Permit, use and development of the land must be
substantially in accordance with Development Application No. DA-2016-106 and Council
Council Meeting Minutes No. 19 Page 10 Monday, 26 September 2016
Plan Reference No. P2 submitted on 22 July 2016, P3 submitted on 12 August 2016, the Traffic Impact Assessment submitted on 12 August 2016, the Arborist’s Reports submitted on 22 July 2016 and 12 August 2016 and the Cover Letter submitted on 12 August 2016. This Permit relates to the use of land or buildings irrespective of the applicant or subsequent occupants, and whoever acts on it must comply with all conditions in this Permit. Any amendment, variation or extension of this Permit requires further planning consent of Council.
2. The conditions as determined by TasWater, and set out in the attached Appendix A, form
part of this permit. 3. A drainage design plan at a scale of 1:200, designed by a qualified hydraulic engineer,
showing the location of the proposed sewer and stormwater house connection drains; including the pipe sizes, pits and driveway drainage, must be submitted with the application for Building Permit.
4. A Permit to carry out works within a Council road reservation shall be obtained from the
Executive Manager - Engineering Services prior to any works being commenced within the Council road reservation. All such works are required to be inspected by Council.
5. The design and construction works must be generally in accordance with the submitted
proposal plan ‘P3’ and to the satisfaction and approval of the Executive Manager - Engineering Services and as follows:
(a) The carparking and vehicle manoeuvring must comply with Australian Standard
AS2890.1:2004 (Off street car parking). (b) No Parking/keep clear signage must be installed for the clearway so as to remain clear
of vehicle at all times. (c) Stormwater discharge from all new impervious areas must be disposed of by gravity to
public stormwater infrastructure. (d) The engineering plans shall include but not be limited to adequately detailed internal
vehicular and pedestrian access, carparking and drainage services. (e) The engineering plans and specifications shall be prepared and certified by an
accredited professional Civil Engineer to the approval of the Executive Manager - Engineering Services.
(f) Approval of the plans and specifications is required prior to the issue of a Building
Permit. 6 One tree of high conservation value (comprising one Eucalyptus globulus tree with a DBH
>70cm), referred to as Tree 1 in the submitted Arboricultural Assessment (Element Tree Services, July 2016) is approved for removal as per the approved plans.
To offset the loss of this tree in accordance with the Kingborough Interim Planning Scheme 2015, a financial offset of $300, must be paid into Council’s Tree Preservation Fund to be used to manage and conserve the habitat of the swift parrot in the vicinity of Taroona. This tree must not be removed prior to the issue of a Building Permit and payment of the offset. All other trees and native vegetation on the site must be retained. This includes establishing and maintaining Tree Protection Zones (calculated as 12 x trunk diameter at 1.4m above ground) in accordance with AS 4970-2009 to exclude:
Council Meeting Minutes No. 19 Page 11 Monday, 26 September 2016
a) Storing of building materials; b) Vehicular traffic; c) Placement of fill; and d) Excavation works.
The native vegetation to the east of the development site, within the Waterway Protection Area must also be protected from disturbance during construction.
8. To reduce the spread of weeds or pathogens and maintain the weed free status of the
property, all machinery must take appropriate hygiene measures prior to entering and leaving the site as per the Tasmanian Washdown Guidelines for Weed and Disease Control produced by the Department of Primary Industries, Parks, Water and Environment.
Any imported fill materials must be sourced from quarries able to provide documentation as
to the weeds present on the source site in order to minimise introduction of new weeds and pathogens to the area.
9. The colours and finishes of the north and west elevations of the buildings must have a light
reflectance value no greater than 40%. Plans submitted for building approval must indicate the proposed colour and type of the external building materials and must be to the satisfaction of the Manager – Development Services.
10. The function room is ancillary to the use of the site as a sports ground and is for use by
members and guests of the Taroona Football Club only. It must not be used for any other purpose.
ADVICE A. In accordance with section 53(5) of the Land Use Planning and Approvals Act 1993 this
permit lapses after a period of two years from the date on which it is granted if the use or development in respect of which it is granted is not substantially commenced within that period.
B. This Permit does not constitute building approval. The developer should obtain a Building
Permit for the development prior to commencing construction. FOR
Cr Atkinson Cr Dr Bury Cr Chatterton Cr Fox Cr Percey
Cr Wass Cr Winter Cr Wriedt
AGAINST
Cr Grace
Carried
Council Meeting Minutes No. 19 Page 12 Monday, 26 September 2016
Council Meeting Minutes No. 19 Page 13 Monday, 26 September 2016
Council Meeting Minutes No. 19 Page 14 Monday, 26 September 2016
Open session of Council resumed at 5.48pm
REPORTS OF OFFICERS
C406/19-16 (Commences at ± 18 minutes of audio recording)
POLICY 3.15 – ASSET MANAGEMENT POLICY MOVED Cr Fox SECONDED Cr Wriedt That the Policy 3.15 Asset Management Policy, as attached to this report, be approved by Council. FOR
Cr Atkinson Cr Dr Bury Cr Chatterton Cr Fox Cr Grace
Cr Percey Cr Wass Cr Winter Cr Wriedt
Carried Unanimously
C407/19-16 (Commences at ± 33 minutes, 21 seconds of audio recording)
MUNICIPAL EMERGENCY MANAGEMENT COORDINATOR MOVED Cr Grace SECONDED Cr Chatterton That Council, in accordance with the Emergency Management Act 2006, recommend to the Minister for Police, Fire and Emergency Management the appointment of Belinda Loxley as the Kingborough Municipal Emergency Management Coordinator. FOR
Cr Atkinson Cr Dr Bury Cr Chatterton Cr Fox Cr Grace
Cr Percey Cr Wass Cr Winter Cr Wriedt
Carried Unanimously
O P E N S E S S I O N O F C O U N C I L R E S U M E S
Council Meeting Minutes No. 19 Page 15 Monday, 26 September 2016
C408/19-16 (Commences at ± 40 minutes, 16 seconds of audio recording)
TAROONA BEACH - DOGS MOVED Cr Atkinson SECONDED Cr Bury That the organisers of the “Taroona Beach Petition” be advised that Council will consider the matter of dog restrictions on Taroona Beach as part of the current review of its Dog Management Policy. FOR
Cr Atkinson Cr Dr Bury Cr Chatterton Cr Fox Cr Grace
Cr Percey Cr Wass Cr Winter Cr Wriedt
Carried Unanimously
C409/19-16 (Commences at ± 46 minutes, 43 seconds of audio recording)
POLICY 1.5 - MEETING PROCEDURES
MOVED Cr Chatterton SECONDED Cr Bury
That the matter be discussed.
FOR
Cr Dr Bury Cr Chatterton Cr Fox Cr Percey Cr Wass
Cr Wriedt
AGAINST
Cr Atkinson Cr Grace Cr Winter
Carried MOVED Cr Winter SECONDED Cr Fox
That Council Policy 1.5 Meeting Procedures be rescinded.
FOR
Cr Atkinson Cr Dr Bury Cr Fox Cr Percey Cr Wass
Cr Winter
AGAINST
Cr Chatterton Cr Grace Cr Wriedt
Carried
Council Meeting Minutes No. 19 Page 16 Monday, 26 September 2016
C410/19-16 (Commences at ± 52 minutes, 39 seconds of audio recording)
POLICY 1.7 - COUNCILLOR REPRESENTATION ON COMMITTEES AND EXTERNAL BODIES MOVED Cr Fox SECONDED Cr Atkinson That Council Policy 1.7 Councillor Representation on Special Committees of Council and External Bodies be rescinded. FOR
Cr Atkinson Cr Dr Bury Cr Chatterton Cr Fox Cr Grace
Cr Percey Cr Wass Cr Winter Cr Wriedt
Carried Unanimously
C411/19-16 (Commences at ± 53 minutes, 37 seconds of audio recording)
INFORMATION REPORTS MOVED Cr Fox SECONDED Cr Winter That the following information reports be noted: 1. Financial Report for the period 1 July 2016 to 31 August 2016.
2. General Manager’s Diary for the period 15 August 2016 to September 2016
3. Kingborough Council’s Audit Panel Independent Chairman’s Report August 2016.
4. Draft Minutes of the Kingborough Road Safety Committee dated 31 August 2016.
5. Minutes of the 1967 Bushfires Commemoration Working Group dated 31 August 2016. FOR
Cr Atkinson Cr Dr Bury Cr Chatterton Cr Fox Cr Grace
Cr Percey Cr Wass Cr Winter Cr Wriedt
Carried Unanimously
Council Meeting Minutes No. 19 Page 17 Monday, 26 September 2016
C412/19-16 (Commences at ± 3 minutes, 20 seconds of audio recording)
CONFIRMATION OF ITEMS TO BE DEALT WITH IN CLOSED SESSION MOVED Cr Wriedt SECONDED Cr Percey That in accordance with Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015 the following items are to be dealt with in Closed Session.
Matter Local Government (Meeting Procedures) Regulations 2015 Reference
Applications for Leave of Absence 15(2)(h)
Kingborough Family Day Care Premises 15(2)(g)
FOR
Cr Atkinson Cr Dr Bury Cr Chatterton Cr Fox Cr Grace
Cr Percey Cr Wass Cr Winter Cr Wriedt
Carried Unanimously
C413/19-16 (Commences at ± 3 minutes, 20 seconds of audio recording)
CLOSED SESSION MOVED Cr Fox SECONDED Cr Bury That in accordance with Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015 that Council move into Closed Session. FOR
Cr Atkinson Cr Dr Bury Cr Chatterton Cr Fox Cr Grace
Cr Percey Cr Wass Cr Winter Cr Wriedt
Carried Unanimously
In accordance with the Kingborough Council Meetings Audio Recording Guidelines Policy,
recording of the open session of the meeting ceased.
Open Session of Council adjourned at 6.55pm
O P E N S E S S I O N O F C O U N C I L A D J O U R N S
Council Meeting Minutes No. 19 Page 18 Monday, 26 September 2016
Open Session of Council resumed at 7.10pm
C417/19-16 (Commences at ± 3 minutes, 20 seconds of audio recording)
MOVED Cr Chatterton SECONDED Cr Fox The Closed Session of Council having met and dealt with its business resolves to report that it has determined the following:
Subject Decisions/Documents
Applications for Leave of Absence Nil
Kingborough Family Day Care Premises Approved
FOR
Cr Atkinson Cr Dr Bury Cr Chatterton Cr Fox Cr Percey
Cr Wass Cr Winter Cr Wriedt
Carried Unanimously
CLOSURE There being no further business, the Chairperson declared the meeting closed at 7.11pm ......................................................... ........................................... (Confirmed) (Date)
O P E N S E S S I O N O F C O U N C I L R E S U M E S