minutes 1.0 called to order- 6:05 - chair nelson 4.0 2.0...

HANCOCK BOARD OF EDUCATION MEETING – July 17, 2017 - 6:00 PM BOARD ROOM – ISD 768 - HANCOCK PUBLIC SCHOOLS

Minutes 1.0 Called To Order- 6:05 - Chair Nelson 4.0 2.0 Roll Call:Present-Barry Nelson,Rod Peterson,Troy Hausmann,Brett Duncan,Tim Schaefer,Kevin Koehl,Tim Pahl,Loren Hacker

Absent-____________________________________________________________________________________

Guests-Sue Dieter, Scott Thompson, Ashley Lorenz, Andrew Whalen_______________________________________

3.0 Approved Agenda Motion- Peterson ______ , Second- Duncan________ , Action-Unanimous Consent

4.0 Approved Minutes Approve Minutes of 6/19/2017 Regular Board Meeting Motion-Koehl___________ , Second- Peterson ______ , Action-Unanimous Consent

5.0 Approved Payment of Bills for $346,507.75

Motion- Duncan________ , Second-Koehl____________ , Action-Unanimous Consent 6.0 Upcoming dates 6.01 Aug. 14 Fall Sports Practice Starts 6.02 Aug. 21 Regular Board Meeting 7.0 Communications and Reports

7.01 A report on the Board Retreat was shared. Board reviewed on-going activities supporting the strategic plan & vision/mission statement. The Hancock open enrollment history was examined. Current increases in student no’s result from increases in resident students. Discussion focused on a plan for the renovation / replacement of the shop and addition of 4 classrooms. Additional information will be requested from ISG for estimated costs. Springsted will provide estimation of tax costs per property classification & valuation. A decision to move forward is scheduled for Feb. 2018. The future of operating referendums was discussed.

7.02 Two open enrollment applications were reviewed 8.0 Administrative Reports

8.01 Principal Pahl reviewed extracurricular assignments. Dates for new staff preservice, sport season beginnings and fall in-service were presented.

8.02 Supt. Hacker reviewed Dist. Sp. Ed. Data. No significant trends were recognized. The majority of Sp. Ed. Students are residents of the district. Open enrolled students are not a major factor in increases in Sp. Ed. The 10 year expenditure & revenue plans for Long Term Facilities funding were discussed. Background on the expiring referendum authority & recommendations for replacement were presented. The school lunch balance policy and MSBA policy updates were given to Board for members to review.

9.0 New Business 9.00 Place items 9.01 to 9.10 on a consent agenda for approval.

Motion- Hausmann_______ , Second-Schaefer________ __, Action-Unanimous Consent

9.01 Set Meeting Salary for Board Members ($40)

9.02 Set Board Officer Salaries ($200 Chair, $75 Clerk & Treasurer)

9.03 Designate Official Newspaper (Stevens County Times)

9.04 Designate School Website Official Location to Post School Positions, School Board Minutes & Excess Property Sales.

9.05 Designate Official Depository (Community Development Bank, Hancock, MN)

9.06 Set Regular Board Meeting Schedule -. 3rd Monday except Jan & Feb., 4th Mondays. Meeting Time: 6 pm

9.07 Authorize - Supt. Hacker & Business Manager Galarneau to sign checks, use board officer signature plates, & make

electronic transfers for 2017-18.

9.08 Authorize Superintendent Loren Hacker as 2017-18 Purchasing Agent.

9.09 Approve Superintendent Loren Hacker as 2017-18 Federal Projects Director.

9.10 Approve Superintendent Loren Hacker as the 2017-18 Designated Identified Official with Authority for External User Access to the MDE Recertification System for ISD 768, Hancock Schools.

9.11 Approve updated Ten Year Long Term Facilities Maintenance Plan

Motion-Schaefer__________, Second- Duncan________ , Action-Unanimous Consent 9.12 Resolution approving Creation of $300 in School Board Levy Authority

Motion-Nelson__________, Second- Duncan________ , Action-___6-0__________ 9.13 Approve Staff Contracts(s)

a. Approved the hire of Ashley Lorentz – Elementary teacher.

Motion- Peterson ______ , Second- Duncan________ , Action-Unanimous Consent

b. Approved the hire of Andrew Whalen – P.E. teacher

Motion- Hausmann_______, Second-Koehl____________ , Action-Unanimous Consent

10.0 Other Items - MSBA Summer Seminar

11.0 Adjourn 7:25 PM Motion- Peterson ______ , Second- Duncan________ , Action-Unanimous Consent

HANCOCK BOARD OF EDUCATION MEETING – August 21, 2017 - 6:00 PM BOARD ROOM – ISD 768 - HANCOCK PUBLIC SCHOOLS

Minutes 1.0 Called To Order- 6 pm - Chairman Nelson 4.0

2.0 Roll Call:Present-Barry Nelson,Rod Peterson,Troy Hausmann,Brett Duncan,Kevin Koehl,Tim Pahl,Loren Hacker

Absent-Tim Schaefer__________________________________________________________________________

Guests-Rae Yost, Leah Peterson, Hannah Plattner, Zane Plattner___________________________________________

3.0 Approved Agenda Motion- Hausmann_______ , Second- Duncan________ , Action-Unanimous Consent

4.0 Approved Minutes Approve Minutes of 7/17/2017 Regular Board Meeting

Motion- Duncan________ , Second-Koehl____________ , Action-Unanimous Consent


Motion- Hausmann_______ , Second- Peterson ______ , Action-Unanimous Consent 6.0 Upcoming dates 6.01 Aug. 21 7th Grade Orientation 7 pm

6.02 Aug. 22 Elementary Open House 4 - 8 pm 6.03 Aug. 22 - 24 Staff In service 6.04 Sept. 5 First Day of School 6.05 Sept. 18 Regular Board Meeting 6 pm

7.0 Communications and Reports 7.01a Principal Pahl provided information on rebuilding the schools website and upcoming dates for open house and homecoming. He presented the MCA III test results. The scores showed excellent improvement from previous years. SchoolDigger.com has both Hancock Elementary (44 out of 848) & Hancock H.S. (48 out of 487) ranked in the top 10 percent.

7.01 Representative Backer was unable to attend. An Ag2 School article was reviewed about the 40% credit.

7.02 An extended discussion on proposed plans by ISG. ISG was sent several options to simplify the proposed project. A draft of a MN Twins grant application for $10,000 was reviewed. The grant would be used to decrease the $41,000 estimated cost for a girls’ softball field.

7.03 Six open enrollment applications that had been included in previous aggregate numbers were reviewed

8.0 Administrative Reports 8.02 Superintendent Hacker provided a comparison of the impact of open enrollment to the district’s finances. When open enrollment increases the fund balance increases when open enrollment decreases fund balances decrease. The Sp. Ed. Coop provided a synopsis of last year’s maintenance of effort. The proposed lunch balance policy was presented for the seconded time.

9.0 New Business

9.01 Approve MSBA Lunch Balance Policy & Model Policy Revisions

Motion- Hausmann_______ , Second- Duncan________ , Action-Unanimous Consent

9.02 Approve School Nurse Service Agreement

Motion- Duncan________ , Second- Hausmann_______ , Action-Unanimous Consent

9.03 Approve Paraprofessional Hires

Amanda Torres, Erika Bolluyt, Judy Van Eps, Meredith, Lochia, & Annette Metzger

Motion-Koehl____________ , Second- Hausmann_______ , Action-Unanimous Consent

10.0 Other Items -

11.0 Adjourn -7:32 pm Motion- Peterson ______ , Second- Duncan________ , Action-Unanimous Consent

HANCOCK BOARD OF EDUCATION MEETING – September 18, 2017 - 6:00 PM BOARD ROOM – ISD 768 - HANCOCK PUBLIC SCHOOLS

Minutes 1.0 Called To Order—6:01 pm - Chairman Nelson 4.0 2.0 Roll Call:Present-Barry Nelson,Rod Peterson,Troy Hausmann,Brett,Tim Schaefer Duncan,Kevin Koehl,Tim Pahl, LorenHacker

Absent-____________________________________________________________________________________

Guests-Rae Yost, Megan Hennen_________________________________________________________________

3.0 Approved Agenda Motion- Peterson ______ , Second- Duncan________ Action-Unanimous Consent


Motion- Hausmann_______ Second-Koehl____________ , Action-Unanimous Consent


Motion - Duncan________ Second- Peterson ______ , Action-Unanimous Consent 6.0 Upcoming dates

6.01 Sept. 18 Regular Board Meeting 6 pm 6.02 Sept. 20 Wellness, Health, & Safety Committee 8:15 am 6.03 Sept. 25 Homecoming Coronation 7 pm

6.04 Sept. 29 Homecoming Parade / Pepfest 6.05 Oct. 16 Regular Board Meeting 6 pm 6.06 Oct. 19-20 Education MN Conference

7.0 Communications and Reports

8.0 Administrative Reports 8.01 Principal Pahl reviewed Homecoming Week activities and the dates set for the. Professional learning

community in-services. 8.02 Superintendent Hacker provided current 1st day numbers, a history of past student numbers and a 5 yr. projection into the future. Over the last 5 years enrollment has increased 55 students. 85% of the increase has come from students living in the district & only 15% from open enrollment. The proposed levy was reviewed. At this time the proposed levy will decline 10%. The final levy certification will occur at the Dec. board meeting.

9.0 New Business

9.01 Certified the Proposed 2017 Pay 2018 Levy at MAXIMUM

Motion- Duncan________ , Second- Hausmann_______ Action-Unanimous Consent

Set Truth in Taxation Hearing for 12-18-17, 6pm in Hancock Board room – Continuation 12-19-17 6 pm

Motion-Schaefer________, Second- Duncan________ Action-Unanimous Consent

9.02 Reviewed Activity Accounts and Approved 2017-18 Fundraising

Motion- Peterson ______ , Second- Hausmann_______ , Action-Unanimous Consent

9.03 Accepted Donations: Post Prom $2,780.82 & Hancock Firemen $100

Motion- Hausmann______, Second-Schaefer_______ _, Action-Unanimous Consent 10.0 Other Items - 7.01 Update on facilities discussion was moved to the end of the agenda to allow reporter Rae

Yost to cover the Morris school board meeting. Updated proposed shop renovation / classroom addition plans were reviewed. Numerous ideas for changes were discussed. An updated proposed plan will be shared and sent for review with ISG.

11.0 Adjourn 8 pm Motion-Schaefer________, Second- Peterson ______ , Action-Unanimous Consent

HANCOCK BOARD OF EDUCATION MEETING – Oct. 16, 2017 - 6:00 PM 4.0 BOARD ROOM – ISD 768 - HANCOCK PUBLIC SCHOOLS

Minutes 1.0 Called To Order- 6:01 pm by Chair Nelson 2.0 Roll Call:Present Barry Nelson,Rod Peterson,Tim Schaefer, Brett Duncan,Kevin Koehl,Tim Pahl, Loren Hacker

Absent-Troy Hausmann_________________________________________________________ ______________

Guests-Rod Schumacher, Tara Ketchum, Rae Yost, Tony Thielke, Ryan Snyder________________________________

3.0 Approved Agenda Motion - Duncan________ , Second-Koehl___________ , Action-Unanimous Consent

4.0 Approved Minutes Approved the Minutes of 9/18/2017 Regular Board Meeting

Motion - Peterson ______ , Second-Schaefer________ , Action-Unanimous Consent


Motion -Schaefer________ , Second- Duncan________ , Action-Unanimous Consent 6.0 Upcoming dates 6.01 Oct. 19 - 20 MEA 6.03 Nov. 3 End of 1st Quarter 6.04 Nov. 9, 14 Parent Teachers Conference 4-8 pm

6.05 Nov. 10 Fall Play 7 pm 6.06 Nov. 13 Fall Band Concert 7 pm

6.05 Nov. 13 -17 American Education Week (Serve Lunch- Wed.) 6.06 Nov. 20 Regular Board Meeting 6 pm

7.0 Communications and Reports 7.01 Rod Schumacher & Tara Ketchum from ISG presented an updated footprint plan for renovating/building

the shop and adding three traditional classrooms to the east side of the school where the existing shop (the old gymnasium) is currently located. The estimated building cost presented was 3.4 million. The previously established Board timeline has a decision scheduled for Jan. - Feb. 2018.

8.0 Administrative Reports 8.01 Principal Pahl provided updates on the development of the new school website. He reviewed the

implementation of the new CIPA filter, network security & content filtering software that inspects the contents of websites in real time, blocking inappropriate sites. Students complain it is too restrictive. Staff continue to work through concerns & issues as they arise. Student and staff achievements were noted as well as upcoming events.

8.02 Supt. Hacker presented population data from the MN state demographer website. Stevens County will

have an increasing birthrate for the next 15- 20 years. Regulations surrounding the development of district supported child care were shared. Any additional action would be reviewed at a future date. Progress on the softball field was discussed. The Board negotiations team met prior to the Board meeting to review background information. A preliminary meeting has been set on Oct. 26. Reservations for the MSBA Conference on Jan.10 -12 have been made.

9.0 New Business

9.01 Approve Early Childhood Screening Agreement

Motion- Duncan________ , Second- Peterson ______ , Action-Unanimous Consent

9.02 Accept Donations

Motion- Peterson ______ , Second-Schaefer________ , Action-Unanimous Consent 10.0 Other Items -

11.0 Adjourn 8:30 pm Motion-Schaefer_______ _, Second-Koehl____________, Action-Unanimous Consent

HANCOCK BOARD OF EDUCATION MEETING – Nov. 20, 2017 - 6:00 PM 4.0 BOARD ROOM – ISD 768 - HANCOCK PUBLIC SCHOOLS

Minutes 1.0 Called To Order- 6pm Chairman Nelson 2.0 Roll Call: PresentBarry Nelson,Rod Peterson,Troy Hausmann,Tim Schaefer, Brett Duncan,Kevin Koehl,Tim Pahl, Loren Hacker

Absent-____________________________________________________________________________________

Guests- Derek. Flanagan, Kelly Smith, Rae Yost, Megan Galarneau, Karla Cronen______________________________

3.0 Approved Agenda Motion - Duncan________ , Second- Peterson ______ , Action-Unanimous Consent

4.0 Approved Minutes Approve amended Minutes of 10/16/2017 Regular Board Meeting

Motion - Peterson ______ , Second-Hausmann_______, Action-Unanimous Consent


Motion - Duncan________ , Second-Koehl___________, Action-Unanimous Consent 6.0 Upcoming dates 6.01 Nov. 20 Regular Board meeting 6 pm 6.02 Nov. 23 - 25 Thanksgiving Break

6.03 Dec. 4 Holiday Choir Concert – K-6 5:30 pm, Lasagna Supper 6-7:30, 7-12 7:30 pm 6.04 Dec. 6 Wellness, Health & Safety Committee meeting 8:15 am 6.06 Dec. 18 Regular Board Meeting Truth in Taxation 6:00 pm

7.0 Communications and Reports 7.01 Derek Flanagan from Eide Bailey presented the 2017 audit . The FY 2017 year end with a very small balance increase. 7.02 Kelly Smith from Springsted presented financing and estimated tax impacted projections on the proposed renovation/addition projects the Board is investigating.

8.0 Administrative Reports 8.01 Principal Pahl presented his monthly report recognizing student achievements. 8.02 Supt. Hacker reviewed the process & timeline for superintendent evaluation. Updated on negotiations

was shared. A tentative meeting for the Finance Committee was scheduled prior to the Dec. meeting if financial projections are available from MDE. The date for the winter retreat was set for Jan.2. at 4 pm.

9.0 New Business

9.01 Accepted the FY 2017 audit report

Motion-Hausmann_______, Second- Peterson ______ , Action-Unanimous Consent

9.02 Accepted $1,000 donation from the Flaten

Motion-Koehl__________, Second- Duncan________ Action-Unanimous Consent

9.03 Granted extended leaves to Kim Voorhees (4 weeks) & Megan Hennen (6 weeks).

Motion-Schaefer________, Second--Hausmann______ _, Action-Unanimous Consent 10.0 Other Items - Region 1 Joint Powers Board Candidate Inquiry - MSBA Reservations

11.0 Adjourn 8:28 pm Motion- Peterson ______ , Second-Hausmann______ _, Action-Unanimous Consent

HANCOCK BOARD OF EDUCATION MEETING – Dec. 18, 2017 - 6:00 PM 5.0 BOARD ROOM – ISD 768 - HANCOCK PUBLIC SCHOOLS

Minutes 1.0 Called To Order- 6pm Chairman Nelson 2.0 Roll Call:PresentBarry Nelson,Rod Peterson,Troy Hausmann,Tim Schaefer, Brett Duncan,Kevin Koehl,Tim Pahl, Loren Hacker

Absent-____________________________________________________________________________________

Guests-Hilary Lindor, Rae Yost___________________________________________________________________

3.0 Approved Agenda Motion - Peterson ______ , Second- Duncan________ , Action-Unanimous Consent


Motion - Duncan________ , Second-Hausmann_______ , Action-Unanimous Consent


Motion - Koehl__________ _ , Second-Schaefer________ , Action-Unanimous Consent 6.0 Upcoming dates 6.01 Dec. 18 Regular Board meeting 6 pm Truth – In - Taxation 6.02 Dec. 22 Christmas Break - Early dismissal 12:10 pm – Elem. 12:20 HS

6.03 Jan. 2 School Resumes 6.04 Jan. 10-12 MSBA Winter Conference 6.04 Jan. 12 End of 2nd Quarter 6.06 Jan. 22 Regular Board Meeting 6:00 pm

7.0 Communications and Reports 7.01 The Truth-In-Taxation meeting was held. The FY 2017 Audit Compliance Report, a summary of the

2018 budget, and 2017 pay 2018 levy information was presented.

8.0 Administrative Reports 8.01 Principal Pahl reviewed student and staff successes in this monthly report. 8.02 Supt. Hacker outlined the meetings held with negotiations. An 18 year audit history of fund balances

was shared. The Finance Committee will meet prior to the January Board meeting. Discussion was held on possible winter retreat topics. An old floor machine has been labeled excess property and will be sold through an ad in the paper. The Superintendent evaluation form and supporting documents was presented and instructions on completion were reviewed.

9.0 New Business

9.01 Certified 2017 Pay 2018 Final Levy of $720,665.20

Motion- Duncan________ Second-Schaefer________, Action-Unanimous Consent

9.02 Approved preliminary seniority list

Motion- Peterson ______ Second-Koehl___________, Action-Unanimous Consent

9.03 Accepted donations

Motion-Schaefer______ __, Second-Hausmann_______, Action-Unanimous Consent

10.0 Other Items - Votes were cast for Region 1 Joint Powers Election & MREA Board Elections. MSBA Winter

Workshop dates & reservations were reviewed.

11.0 Adjourn 6:56 pm Motion-Schaefer________ , Second-Koehl___________, Action-Unanimous Consent

HANCOCK BOARD OF EDUCATION MEETING – Jan. 22, 2018 – 6:00 PM BOARD ROOM – ISD 768 - HANCOCK PUBLIC SCHOOL

Minutes 1.0 Called To Order- 6 pm Chair Nelson 4.0

2.0 Roll Call: PresentBarry Nelson,Rod Peterson,Troy Hausmann, Brett Duncan,Kevin Koehl,Tim Pahl, Loren Hacker__________


Guests-Andrew Whalen, Scott Thompson, Rae Yost____________________________________________________

3.0 Approved Agenda Motion - Peterson ______ ,Second-Hausmann_______ , Action-Unanimous Consent

4.0 Election of Officers 4.01 Chair_Nelson__, Motion -Peterson, Second- Koehl, Action-Unanimous Consent

4.02 Clerk Peterson_, Motion -Koehl, Second- Hausmann, Action-Unanimous Consent

4.03 Treasurer Hausmann, Motion -Duncan,Second-Koehl, Action-Unanimous Consent


Motion- Duncan________ , Second-Hausmann_______ , Action-Unanimous Consent

6.0 Approved Payment of January Bills - $503,596.35

Motion- Duncan________ , Second-Hausmann_______ , Action-Unanimous Consent

7.0 Committee Appointments for 2018 1 .MSBA Legislative Liaison Nelson 2. WC Sp Ed Coop Board Hausmann

3. MSHSL Nelson 4. Community Ed. Hausmann

5. Health & Safety Committee Peterson 6. Tech Committee Schaefer, Duncan

7. Classified Negotiations Peterson, Koehl 8. Teacher Negotiations Nelson, Schaefer

9. Administrative Negotiations Duncan, Hausmann 10. Trend Analysis Koehl, Schaefer

11. Finance Committee Nelson, Koehl, Schaefer 12. Truancy Committee Hausmann, Nelson

13. Strategic Planning Duncan, Koehl, Hausmann 14. Building Committee Nelson, Hausmann,

Duncan

8.0 Upcoming dates 8.01 Jan. 28 One Act Play 7 pm 8.02 Jan. 30 Blood Mobile 12 – 8 pm 8.03 Feb. 7 Health & Safety Meeting 8:15 am 8.04 Feb. 26 Regular School Board Meeting. 6 pm

9.0 Communications and Reports 9.01 The board retreat reviewed the district mission statement & effectiveness indicators. The major focus was the proposed building project and details surrounding the process. 9.02 The Board spent a majority of the time at the MSBA Winter Conference visiting with ISG & ICS representatives on the proposed building project. Several other construction management firms were invited to do site visits to determine if they would like to submit proposals.

9.03 Seven meetings have occurred & negotiations are continuing. 10.0 Administrative Reports

10.01 Principal Pahl presented student & staff achievements. 10.02 Superintendent Hacker updated the Board on building proposal progress, reviewed the Supt. Evaluation & the later in Feb. finance committee & regular meeting date, Feb. 26. An old floor machine and scoreboards are excess property & ads for bids will be placed in the paper.

11.0 New Business 11.01 Approve Final Seniority List

Motion- Duncan_______ _ , Second- Koehl__________ _ , Action-Unanimous Consent

11.02 Adopt Resolution directing Administration Recommendations for Reductions

Motion -Nelson , Second-Hausmann_______ . Action-Unanimous Consent ]

11.03 Accepted Staff Resignation – Sue Nelson


11.04 Accepted $250 donation from Agralite for ECFE

Motion- Duncan________ , Second-Hausmann_____ __ , Action-Unanimous Consent

12.0 Other Items - Close for Negotiations Strategy 6:55 pm Motion Pederson Second Duncan. Reconvened 7:15

13.0 Adjourn 7:15 pm Motion-Hausmann______, Second- Koehl__________ _, Action-Unanimous Consent

HANCOCK BOARD OF EDUCATION MEETING – Feb. 26, 2018 - 6:00 PM 3.0 BOARD ROOM – ISD 768 - HANCOCK PUBLIC SCHOOLS

Minutes 1.0 Called To Order- 6:01 pm Chair Nelson 2.0 Roll Call:Present:Barry Nelson,Rod Peterson,Troy Hausmann,Tim Schaefer, Brett Duncan,Kevin Koehl,Tim Pahl, Loren Hacker

Absent-____________________________________________________________________________________

Guests-Rae Yost, Ashley Christianson______________________________________________________________

3.0 Approved Agenda Motion- Duncan________ , Second- Schaefer , Action-Unanimous Consent


Motion- Peterson ______ , Second-Hausmann_______, Action-Unanimous Consent


Motion - Schaefer , Second- Koehl__________, Action-Unanimous Consent

6.0 Upcoming dates

6.01 March 5 Band & Choir Concert 7:00 PM

6.02 March 19 Cake Walk 7:00 PM – Date Change. 6.03 March 12 First Day Track & Softball 6.04 March 19 First Day of Baseball

6.05 March 19 School Board Meeting 6:00 PM

7.0 Communications and Reports 7.01 The negotiations committee met prior to the meeting. The two sides are very close. 7.02 The Wellness, Health & Safety Committee minutes were presented. 7.03 Three open enrollment forms were reviewed. 8.0 Administrative Reports

8.01 Principal Pahl monthly reported student activities including the FFA breakfast, Snow-Week & numerous Post Prom fundraisers. An impressive list of recently earned student & staff honors was shared.

8.02 Superintendent Hacker shared a five year levy history. The history would be reviewed in Aug. & Dec. to provide the background for levy changes. The day care analysis gap for Stevens County was discussed. The 1st draft of the 18-19 calendar will shared with the staff and is scheduled for approval in March. The goals for the 2018 supt. evaluation were reviewed. The Board was informed of a possible extra-curricular pairing agreement in the works.

9.0 New Business There were no action items on the agenda. A discussion was held on the proposed building project. The Board decided to have an informal informational meeting about the project for the public on March 19th at 6 pm in the school library. The regular March Board meeting scheduled on the 19th was moved to 4:30 pm to accommodate this time to share information with the public.

`

10.0 Other Items -

11.0 Adjourn 7:25 pm Motion- Peterson ______ , Second- Schaefer , Action-Unanimous Consent

HANCOCK BOARD OF EDUCATION MEETING – March 19, 2018 - 6:00 PM 4.0 BOARD ROOM – ISD 768 - HANCOCK PUBLIC SCHOOLS

Minutes 1.0 Called To Order- 4:33 pm by Chair Nelson 2.0 Roll Call:PresentBarry Nelson,Rod Peterson,Troy Hausmann,Tim Schaefer, Brett Duncan,Kevin Koehl,Tim Pahl, Loren Hacker

Absent-____________________________________________________________________________________

Guests-Rae Yost, Kayla Rinkenberger, Teresa Horton, Steven Hamp________________________________________

3.0 Approved Agenda Motion-Hausmann_____ __, Second- Duncan________ , Action-Unanimous Consent

4.0 Approved Minutes Approved Minutes of 2/26/2018 Regular Board Meeting



Motion- Duncan________ , Second-Hausmann_______, Action-Unanimous Consent 6.0 Upcoming dates 6.01 March 26 - 30 DC/NY Trip 6.02 March 30 Good Friday – No School Band

6.03 April 2 Easter Monday – No School 6.04 April 16 Regular School Board Meeting 6 pm

7.0 Communications and Reports 7.01 Handouts for the building project information sharing at 6 pm were reviewed. 8.0 Administrative Reports

8.01 Principal Pahl’s monthly report highlighted many student achievements including BPA state contest, basketball academic state champions, & superior ratings at the music contests. All probationary teachers are making satisfactory progress.

8.02 Superintendent Hacker: Information & quotes were presented on a bus & a van purchase. School is in session April 2 due to a recent snow day. An agreement has been reached with the HEA to finalize negotiations. Updates on the van accident were discussed

9.0 New Business

9.01 Approved 2017-19 Master Agreement

Motion- Duncan________ , Second- Peterson ______ , Action-Unanimous Consent

9.02 Approved 2018-19 Calendar


9.03 Accepted Elizabeth Johnson’s resignation


9.04 Approved a contract with Teresa Horton – music teacher.

Motion- Koehl________ __, Second-Hausmann_______, Action-Unanimous Consent

9.05 Approved Bus & Van Purchase

Motion- Peterson ______ , Second- Koehl__________, Action-Unanimous Consent

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10.0 Other Items - The superintendent was directed to inquire about leasing a van.

11.0 Adjourn 5:25 pm Motion-Hausmann______ _, Second- Schaefer , Action-Unanimous Consent

HANCOCK BOARD OF EDUCATION MEETING – April 16, 2018 - 6:00 PM 4.0 BOARD ROOM – ISD 768 - HANCOCK PUBLIC SCHOOLS

Minutes 1.0 Called To Order- 6 pm by Chair Nelson

2.0 Roll Call:Present;Barry Nelson,Rod Peterson,Troy Hausmann,Tim Schaefer, Brett Duncan,Kevin Koehl,Tim Pahl, Loren Hacker

Absent-____________________________________________________________________________________

Guests-Rae Yost, Tess Steiner, Cari Burnett, Hillary Lundor, Kari Erickson, Brandon Shaw____________________

3.0 Approved Agenda Motion- Schaefer , Second- Peterson ______ , Action-Unanimous Consent


Motion- Schaefer , Second- Duncan________ , Action-Unanimous Consent


Motion- Koehl________ _, Second- Hausmann_____ __, Action-Unanimous Consent 6.0 Upcoming dates

6.01 April 28 Prom 6.06 May 8 Choir Concert 7 pm 6.02 May 1 Secondary Awards Day 1 pm 6.07 May 15 Band Concert 6:30 pm Sr. tea to follow 6.08 May 18 Graduation 7 pm 6.03 May 2 Health & Safety Committee -8:15 AM 6.09 May 21 School Board Meeting 6 pm 6.04 May 16 Senior Trip 6.10 May 22 Last student day 6.05 May 6 Baccalaureate 7 pm 6.11 May 23 Insurance / HCSP 8:30

7.0 Communications and Reports 7.01 Non-Certified Employee Committee met and reviewed non-certified staff wage increases. Topics were discussed and will be shared during biennial employee group meetings in May. 7.02 Finance Committee reviewed the proposed FY 18 budget and also information going into drafting the FY 19 budget.

7.03 Meet & Confer met. The main topic was school safety. A specific request was to control access to the school by locking the front door during the school day.

7.04 The Building Committee will meet on Tuesday, April 24. 7.05 Tess Steiner reported on the planned activities for the Senior Trip. 8.0 Administrative Reports

8.01 Principal Pahl’s monthly report provided congratulations for student achievements, staff thank yous, & a review of the upcoming events.

8.02 Superintendent Hacker reported a meeting has been set with Lisa Clark to review the process of insurance proposals. The new insurance benefits and the Health Care Savings Plan used to deposit severance will be discussed on May 23rd. Unesco, a construction management company, walked through the building and would like to make a presentation on working with the school district. The Schlief family benefit will be held May 5 from 4:30 to 7 pm. An assistant baseball coach will hired based upon student numbers. Andrea Wink has informed the district she will return from her leave in the 2018-19 school year. An idea was discussed that would shift a future levy change into levy 2020 pay 2021 proposed levy.

9.0 New Business 9.01 Approved the revised 2017-2018 Budget

Motion- Koehl________ __, Second- Duncan________ , Action-Unanimous Consent

9.02 Approve the revised Wellness Policy 533

Motion-Hausmann_____ __, Second- Peterson ______ , Action-Unanimous Consent

9.03 Approved the List of 2018 Graduates

Motion- Koehl________ __, Second- Duncan________ , Action-Unanimous Consent

9.04 Accept Donations from Ottertail & Riverside Express.

Motion- Peterson ______ , Second-Hausmann_____ __, Action-Unanimous Consent

10.0 Other Items - The annual Technology committee met and reviewed the technology budget. Trends in technology were discussed and ideas on several applications were suggested for possible student learning.

11.0 Adjourn – 7:07 pm Motion- Peterson ______ , Second- Schaefer , Action-Unanimous Consent

HANCOCK BOARD OF EDUCATION MEETING – May 21, 2018 - 6:00 PM 4.0 BOARD ROOM – ISD 768 - HANCOCK PUBLIC SCHOOLS

Minutes 1.0 Called To Order- 6 pm by Chair Nelson 2.0 Roll Call:Present:Barry Nelson,Rod Peterson,Troy Hausmann,Tim Schaefer, Brett Duncan,Kevin Koehl,Tim Pahl, Loren Hacker

Absent-____________________________________________________________________________________

Guests-Rae Yost, Karla Kronen, Ashley Lorenz, Ryan Snyder_____________________________________________

3.0 Approved Agenda Motion- Peterson ______ , Second- Hausmann_____ __, Action-Unanimous Consent


Motion- Duncan________ , Second- Schaefer , Action-Unanimous Consent


Motion- Schaefer , Second- Hausmann_____ __ , Action-Unanimous Consent 6.0 Upcoming dates

6.01 May 18 Graduation 7 pm 6.02 May 21 School Board Meeting 6 pm 6.03 May 28 Memorial Day 6.04 June 18 School Board Meeting 6 pm

7.0 Communications and Reports 7.01 Reviewed May 2 Wellness, Health & Safety meeting minutes 7.02 12 Open Enrolled Applications were reviewed. 8.0 Administrative Reports

8.01 Principal Pahl provided a year-end wrap up and presented estimated enrollment for next year. 8.02 Superintendent Hacker reviewed insurance proposals that will be reviewed with the staff. Riley & Sons

have been contacted complete the work on the softball field. Summer Retreat dates were discussed f. Milk & Fuel quotes will be sought. Safety concerns are being reviewed at the biennial employee meetings. The city will be doing sidewalks around the school & little league field.

9.0 New Business

9.01 Approved Insurance Plans a. Further (Select Accounts)-Flex Benefits, b. PEIP - Health, c. Delta - Dental, d.- f. Lincoln-Life, Disability & Vision

Motion- Schaefer , Second- Koehl________ , Action-Unanimous Consent

9.02 Approved ISG – Architect contract

Motion- Schaefer , Second- Peterson ______ , Action-Unanimous Consent

9.03 Approved ICS – Construction Representative Contract

Motion- Koehl________ _, Second- Duncan________ , Action-Unanimous Consent

9.04 Approved School Administrative Specialty Services contract

Motion- Schaefer , Second- Hausmann_____ __, Action-Unanimous Consent

9.05 Adopted MSHSL Resolution

Motion-Nelson__________, Second- Peterson ______ , Action-6-0_____________

9.06 Approved FY 18-19 Fees

Motion- Duncan________ , Second- Koehl________ _, Action-Unanimous Consent

9.07 Accepted Donations: Lions $500, Firemen $400,Spring Valley farms $225,Messner Electric $100, , Buddies $100, ,Ag Services $100,Community Bank $80, Hancock COOP$75,Midwest Drilling $50, Duane & Sandy Zeltwanger $50, Fed. Telephone $50, Hancock Dental $50, Ottertail $50, Trico $20.

Motion- Koehl________ _, Second- Schaefer , Action-Unanimous Consent

9.08 Approved Spanish Instructor – Amy Schmidgall


9.09 Accepted Foundation Grants

Motion- Schaefer , Second- Hausmann_____ __, Action-Unanimous Consent

10.0 Other Items -

11.0 Adjourn 7:20pm Motion- Peterson ______ , Second- Hausmann_____ _, Action-Unanimous Consent

HANCOCK BOARD OF EDUCATION MEETING – June 16, 2018 – 5:00 PM BOARD ROOM – ISD 768 - HANCOCK PUBLIC SCHOOL

Minutes 1.0 Called To Order- 5pm by Chair Nelson 4.0

2.0 Roll Call:Present: Barry Nelson,Rod Peterson,Troy Hausmann, Brett Duncan, Kevin Koehl, Tim Pahl, Loren Hacker_________


Guests-Rae Yost, Jeanine Rupp, Karla Cronen________________________________________________________

3.0 Approved Agenda Motion - Peterson ______ , Second- Hausmann_____ __, Action Unanimous Consent


Motion - Peterson ______ , Second- Duncan________ , Action Unanimous Consent

5.0 Approved Payment of March bills for $167,580.72

Motion - Koehl________ _, Second- Duncan________ , Action Unanimous Consent 6.0 Upcoming dates

6.01 July 4 Office Closed 6.02 July 10 Board Retreat 3:30 pm

6.03 July 16 Regular Board Meeting 6 pm 7.0 Communications and Reports 7.01 Karla Cronen reported on academic counseling for Hancock students.

7.02 The Board reviewed the recent open enrollment applications. 7.03 Board members, Principal Pahl & Supt. Hacker shared info from the 1st Construction Meeting.

8.0 Administrative Reports 8.01 Principal Pahl gave the monthly report on recent student activities and repairs around the building. 8.02 Supt. Hacker – a. Updates were provided on the softball field, front entryway, and events surrounding

the recent van purchase. b. Notes from recent employee meetings and suggested new visitor procedure were discussed c. The time line for fall elections was presented. d. Topics for the board retreat were suggested. e. Legislature actions were reviewed. F. The property insurance renewal was outlined.

9.0 New Business 9.01 Approve 2017-18 Preliminary Budget-Revenues:$4,740,621, Expenditures $4,737,898

Motion- Peterson _____ _ , Second- Hausmann_____ __, Action Unanimous Consent

9.02 Approved staff contracts

Principal

Motion - Koehl_______ _ _, Second- Duncan________ , Action Unanimous Consent

Business Manager

Motion- Peterson ______ , Second- Hausmann_____ __, Action Unanimous Consent

Ag Instructor

Motion- Hausmann_____ __, Second- Koehl________ _ , Action Unanimous Consent

9.03 Passed Resolution Setting Filing Dates for School Board Elections

Motion - Koehl________ _ , Second- Peterson ______ , Action 5-0 __

9.04 Approved the Cooperative Sponsorship Application

Motion- Duncan________ , Second- Hausmann_____ __, Action Unanimous Consent

9.05 Accepted a $50 donation from Duane & Sandra Zeltwanger

Motion- Koehl________ _, Second- Duncan________ , Action Unanimous Consent

9.06 Accepted the staff resignation of April Smith

Motion- Hausmann_____ __, Second- Duncan________ , Action Unanimous Consent 10.0 Other Items -

11.0 Adjourn 6:25 pmMotion- Peterson ______ , Second- Koehl________ _ , Action Unanimous Consent

minutes 1.0 called to order- 6:05 - chair nelson 4.0 2.0...

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