ministerial and informal work...

Saturday 21 May∑ • Departure from Oslo at 17.00∑ • Arriving Longyearbyen at 21.00∑ • Dinner

Sunday 22 May∑ • Challenges of providing healthcare in the Arctic, including demonstrations of rescue operations and telemedicine/ehealth at Longyearbyen Hospital∑ • Research activity on climatic changes (global warming) and ecotoxicology - by the Norwegian Polar Institute •∑ Radar technology for studying the atmosphere • Exchange of views on health and environment • Exchange of views on mental health with a focus on children∑ • Experiencing the arctic wilderness with its scenic wonders and rich wildlife∑ • Briefi ng on the European eHealth Action plan∑ • Facilities will be available for informal meetings during the stay∑ • Dinner • Departure Svalbard (Longyearbyen) at 21.00 and arriving in Tromsø airport at 22.45

Practical informationA chartered plane will take you to Svalbard on 21 May, and from Svalbard to Tromsø on 22 May. The plane will leave Oslo Airport (Gardermoen) at 17.00 on 21 May.

Registration for the Ministerial trip can be done at the conference website at www.ehealth2005.no. Registration has to be completed before 21 March.

Longyearbyen has midnight sun from 20 April to 22 August. By the end of May the temperature usu-ally stays above zero. We will provide you with all extra clothing needed for the excursions.

Svalbard has no roads outside the settlements. Depending on weather, ice- and snow conditions, you will be taken either by snowmobile, helicopter or boat to see and experience the surroundings.

There are very well equipped hotels and excellent restaurants in Longyearbyen.

There is mobile phone coverage only in Longyearbyen.

After your registration, the conference organisers will send you further details on practicalities and programme in Svalbard.

AccomodationSpitsbergen HotelP.O. Box 500, N-9171 Longyearbyen, NORWAYTelephone +47 79 02 62 00Telefax +47 79 02 62 01

About SvalbardAbout SvalbardAThe Svalbard archipelago is located about halfway between Tromsø and the North Pole, a four hour fl ight from Oslo. The total land area is 63,000 km square. Ice and snow permanently cover two thirds of this area. Spitsbergen is the largest island in the archipelago. Svalbard has an exciting history of hunting, trapping and mining, a rich animal and plant life, and a few thriving human communities. You can experience ragged glaciers, drift ice and polar bear regions, as well as ancient, weather-beaten cultural sites. Norway excercises sovereignity over Svalbard within the framework of the Svalbard Treaty (1920). Education and research, tourism and coal mining are the most important sectors today. More than 1700 Norwe-gians live on Svalbard - mostly in the modern, family based community Longyearbyen. The second-largest settlement is the mining town Barentsburg, a community of 900 Russians and Ukrainians.

More informationhttp://www.svalbard.net/http://www.sysselmannen.svalbard.no/http://www.svalbard-images.com/http://en.wikipedia.org/wiki/Svalbard

MINISTERIAL AND INFORMAL WORK MEETING SVALBARD (SPITSBERGEN) 21 - 22 MAY 2005

Preliminary professional and leisure programme

PHOTOS: ODDVAR HAGEN

MONDAY 23 MAY

08.30 - 09.30 EXHIBITION OPENING for Ministers and Heads of Delegation

09.30 - 09.55 E-HEALTH 2005: OPENING & INTRODUCTION

Mr. Ansgar Gabrielsen, Minister of Health and Care Services, Norway 09.55 - 10.35 PLENARY SESSION

Mr. Mars Di Bartolomeo, Minister of Health and Social Security, Luxembourg

Mr. Marcos Kyprianou, EU Commissioner for Health and Consumer Protection 10.35 - 11.00 COFFEE BREAK

11.00 - 11.10 INTRODUCTION TO MINISTERIAL ROUNDTABLE

Ms. Viviane Reding, EU Commissioner for Information Society and Media 11.10 - 13.00 MINISTERIAL ROUNDTABLE 13.00 - 14.30 LUNCH

14.30 - 16.00 PLENARY SESSION

Mr. Fabio Colasanti, Director General DG Information Society and Media (to be confi rmed)

Other speakers to be announced

16.00 - 16.30 COFFEE BREAK


Speakers to be announced 20.00 DINNER

TUESDAY 24 MAY


Ms. Angela Coulter, Chief Excecutive of the Picker Instute Europe (to be confi rmed)

Other speakers to be announced

09.30 - 13.00 PARALLEL SESSIONPARALLEL SESSIONP S

1. Facilitating mobility within and between countries – meeting the challenges of increased mobility

2. Supporting more responsive health services and creating greater public awareness through better health information

3. Improving access to quality care, patient safety, and productivity 11.00 - 11.30 COFFEE BREAK

11.30 - 13.00 PARALLEL SESSIONPARALLEL SESSIONP S continued 13.00 - 13.30 PLENARY SESSION AND CONCLUSION

Speakers to be announced 13.30 - 14.30 LUNCH

PRELIMINARY PROGRAMME

Updates will be published on the eHealth 2005 website: www.ehealth2005.no

the e-health 2005 exhibition at Tromsø Perform-ing Arts Centre will be a display of examples of best practice selected by each country as well as an exhibition stand from the European Commission. It will give an opportunity to conference attendees to see the best in Europe in eHealth in one visit. There are numerous applications throughout Europe with a potential to be represented at the exhibition. Each country is invited to participate by selecting a maximum of two examples of best practice in eHealth. We look forward to your con-tributions to make this exhibition a showcase for European technologies and innovation in eHealth.

Useful criteria for selecting your two examples of best practice in eHealth for this year’s exhibition are that they shall preferably refl ect the following:

- Complement any of the themes of the conference agenda - Support national priorities - Support the European dimension (i.e., involving more than one European country) - Emphasise recent developments - Have not been exhibited in the same format at previous eHealth conferences

The maximum number of best practice initiatives to be shown or demonstrated at each stand is two. Each stand can involve a maximum of two persons (who come in addition to the delegations appoint-ed by the Ministries). Each stand will be 2x2 m and accomodate both exhibits.

The responsibility for selecting the appropriate exhibitors lies with the relevant national Ministries. The Ministries are kindly asked to fi ll in and return the exhibition contact person form before 10 March 2005. The contact person for each country will receive a template by e-mail for the project description.

A description (template) of the two selected projects should be sent to the eHealth 2005 organisers before the 1 April. The information presented should be fact oriented and in english.

Exhibition guideAn exhibition guide will be published on the web and handed out at the conference. The guide will be based on the project descriptions sent in by each country.

Practical informationEach stand will be equipped with the following: - One standard shell scheme of 2x2 m (height 2,2 m) including front board and country sign

- Modular wall panels - Spotlight - Electrical connections - Internet and ISDN connections - Display for brochures - 1 round table - 2 chairs - Laptop and screen upon request

All equipment above is provided by the organisers. Additional equipment can be rented by exhibitors on request. Please see website for further informa-tion. This and all other expenses (travel, hotel, shipment, insurance etc.) must be covered by exhibitors.

The exhibition venue will be open for installation from 10:00 to 20:00 on Sunday 22 May. Stands must be dismantled by 16:00 on Tuesday 24 May. A Help-desk will be available for exhibitors. Security will be provided in the exhibition area from Sunday 22 May to Tuesday 24 May at 16.00.

All exhibitors are welcome at lunches, dinners and social events held in connection with the conference and the exhibition.

Please fi ll in an exhibitors registration form at http://www.ehealth2005.no/index.php?cat=30947abefore 1 April.

Shipping of materialIf you need to ship material for your exhibition please use the address for the conference and exhibition venue below:

Kulturhuset Att: eHealth2005 Erling Bangsundsplass 1 9008 Tromsø NORWAY

The exhibition venue will be able to receive shipped material to the above address after 19 May.

Information on the exhibition is available at the web at the following address: http://www.ehealth2005.no/index.php?cat=30946a

If you have any questions about the exhibition, please contact:

Torill BergPhone +47 992 75 677Fax +47 77 75 40 98E-mail [email protected]

INFORMATION ON AND CRITERIA FOR THE E-HEALTH 2005 EXHIBITION

DEADLINES

10 MARCHSend information oncontact person by fax or letter

1 APRILDescription of projects

1 APRILElectronic registrationfor exhibitors

19 MAYStarting date for receivingshipped material

22 MAYInstallation of exhibition

participation at the conferenceparticipation at the conferencep is by invitation only. Each country is invited to attend the confer-ence with a delegation of 10 including personnel from both of the invited Ministries as well as cen-tral persons in the fi eld of eHealth from both the public and private sector. Country participation in the exhibition is limited to two persons who come in addition to the conference delegation. (Please see the attachment on the eHealth 2005 Exhibition for additional information.)

The Norwegian Government will cover accommo-dations for Commissioners, Ministers and Heads of delegation at Rica Hotel (22 – 24 May), and on Svalbard (21 – 22 May).

Registration for the conferenceEach country is asked to fi ll out the attached form providing a contact person for their delegation. The responsible Ministry should fi ll out the form and send it to the conference organisers by fax or letter before 10 March. A form on which you may list the members of your country’s delegation is also attached. It should be fi lled out by the responsible Ministry and sent by fax or letter to the conference organizers by 21 March.

Ministers and nominated delegates are asked to register for the conference electronically at the conference website by 21 March. Delegates will not be registered for the conference before the conference organisers have received the country list of delegates.

Ministers and Heads of delegations are also particularly asked to register for the Ministerial program on Svalbard. The deadline for registration is 21 March.

All the attendees nominated by their Member State and who have registered electronically will have their registration confi rmed by the organisers before 1 April.

Registration for accompanying guests for hotel accommodations and social events can be made at the website.

Hotel reservations The eHealth 2005 Conference will be using accommodations at a number of different hotels in Tromsø. Rooms are reserved for Commissioners, Ministers and Heads of Delegation at the Rica Hotel.

The number of available rooms at each hotel during the conference is limited, but the organisers will do our best to place delegates from the same country together. Delegates will be given rooms in

accordance with the delegation lists from each country on a fi rst come, fi rst serve basis. All rooms reserved are of good standard, but there are differ-ences between hotel accommodations. All of the hotels are located in the centre of town within easy walking distance of the conference venue.

Please use the delegate registration form at the conference website to book a room. The price for standard single occupancy, negotiated by the con-ference organisers, is NOK 900 or approximately ¤ 110. Each delegate must settle the hotel bill directly with the hotel.

Social activities/ Optional programmePlease visit the conference website to fi nd the updated social programme. All social activities are free of charge.

Registration and admission to the conferenceDelegates will be able to register at all conference hotels on Sunday 22 May from 16.00 – 23.00. It will also be possible to register at the conference venue on Monday 23 May starting at 08.00 in the morning.

At registration all delegates and exhibitors will receive an admission card. This card is required for admission to the conference venue, parallel sessions, lunches and dinner.

Transportation from the airportThe airport is located approximately 10 minutes from all hotels. Airport buses depart regularly after plane arrivals. Taxis are available at the airport.

Lunches and conference dinnerAll lunches and the conference dinner will be held at the Rica Hotel, a 2 minute walk from the conference venue.

Meeting facilitiesMeeting rooms will be available at the Rica Hotel from Saturday 21 May to Wednesday 25 May. Please make reservations by e-mail to post@ehealth2005.

Reservations may also be made at theinformation desk during the conference depending on availability.

PARTICIPATION, REGISTRATION AND HOTEL RESERVATIONS

DEADLINES

10 MARCHSend information oncontact person by fax or letter

21 MARCHSend list of delegates by fax or letter

21 MARCHElectronic registration. For Ministers and Heads of Delegation this includes the Ministerial programme on Svalbard.

Please TYPE or use CAPITAL LETTERS

country: …………………………………………………………………………………………………

name of exhibition contact personname of exhibition contact personn

name: …………………………………………………………………………………………………..

title: ………………………………………………………………………………………………………

tel: ………………………..........................................................................................

fax: ………………………..........................................................................................

e-mail: …………………………………………......................................................................

address: …………………………………………………………………………………………………

City: …………………………………………………..........................................................

Please note that the two exhibitors have to fi ll in an exhibitors registration form individually athttp://www.ehealth2005.no/index.php?cat=30947a before the 1 April.

Please submit this form by 10 March 2005, to:

eHealth 2005, Norwegian Centre for TelemedicineP.O.Box 35N-9038 Tromsø, NorwayFax: +47 77 75 40 98

CONTACT PERSON FOR THE EXHIBITION


delegation country/organisation: ........................................................................

family name fi rst name title

1

2

3

4

5

6

7

8

9

10

Please note that all delegates have to register individually at the conference website: http://www.ehealth2005.no/index.php?cat=30947a

All hotel bills must be settled with the hotel directly.



LIST OF DELEGATES


delegation country/organisation: ........................................................................

name of contact person: ........................................................................

telephone no: ........................................................................

fax no: ........................................................................

e-mail: ........................................................................

address: ........................................................................

city: ........................................................................



CONTACT PERSON

ministerial and informal work...

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