million euro impact and problems. “giving flesh to european construction” and adding to mere...

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CAP

Struct. Funds

R&D

PHARE/TACIS

Million Euro

Impact and problems

• “giving flesh to European construction” and adding to mere legal construction with direct and indirect management of funds

• EU funds versus national funds (content, procedures, time)• “reaching out” to civil society bypassing Member States on less

politically sensitive topics (SME, information society, etc)• increasing demands not only from MS/big lobbies but civil society

leading to disperions of resources in small projects• but also problem of lack of personnel resuling in externalisation of

functions in TAO (see SCR)• not always a strong legal basis (Exprom programmes)

• and mostly diversion of human resources from strategy/policy

development towards management of funds

Impact and problems

1999, and after ?

2000 2002 2004 2006

EnlargementExternal

Internal Struct. Funds

CAP

0

10000

20000

30000

40000

50000

Million Euro

Structural funds (1)

Objective: reinforce cohesion inside Europe and close development gap between its regions

Framework: Programming period 2000-2006

Resources: 213 000 Meuro for 2000-2006 (18 000 for Cohesion)

Geographical coverage: all EU countries but accent on “poor”

Instruments:

• regions lagging development (Ob.1) = 69 %

• industrial and rural decline (Ob. 2) = 11.5 %

• human resources (Ob.3) = 12.3 %

Decentralised management: National and Regional authorities

Regulations 1999:

• wider us of global grants (CCI Italy and Spain)

• wider economic and social partnership

Do not forget the

bigger picture !

Structural funds (2)

Objective 1• EU decides list eligible regions

• 7th July: EU decides on budget sharing MS

• July: EC publishes orientations

• October: MS send to EC their development plans

• December: EC approves plans

• March 2000: MS sends plans of complementary programming

Objective 2• 7th July: EU decides on

populations max and budget sharing MS

• July: EC publishes orientations

• 15th August: MS present list of eligible areas - negotiation !

• 15th October: EC decision

• 15th February 2000: MS present plans to EC

• 15th October: MS send plans of complementary programming

Programming Process

Innovative actions (3)

Legal basis: article 21 of new Regulations ERDF

Objective: explore new approaches to economic and social development and encourage cooperation of local/regional actors

Resources: 1 % of Structural Funds for 2000-2006

Geographical coverage: all EU countries

Sectors of interventions: in 1994-1999 these were in information society, culture/heritage, Ecos-ouverture II with bordering CEEC and MED countries, Recite II within the EU, new sources of jobs, technological innovation, urban development, regional or spatial planning. New sectors in discussion

Centralised management: in Brussels by DG XVI and TAO

Success stories: IRISI project

Do not forget the

bigger picture !

Community Initiatives (4)

Objective: support for structural measures which have a specific impact at European level

Resources: 10 900 million Euro for 2000-2006 (from 9% of SF to 5% )

Geographical coverage: all EU countries

Number: down from 13 for 1994-1999 to 4 now:• INTERREG III for interregional cooperation and balanced

development (SME, tourism, islands, etc) • LEADER + for rural development• EQUAL for fighting inequalities in labour market• URBAN II for urban development

Decentralised management: National Authorities and ministries presenting Programmes of Community Initiatives

Do not forget the

bigger picture !

Interreg III (1)

Start: in 1990Geographical coverage: the Interreg IIC programme areas; Art. 10 pilot

actions areas (where considered justified). Attention to remote and insular regions

Objective: to contribute to economic and social cohesion;to contribute to economic and territorial integration for a sustainable and balanced development;to develop cross-border, transnational and interregional cooperation

Approach: geographical integration of policies at European wide and transnational level; horizontal cooperation and partnership among sectorial policies; vertical cooperation and partnership between various levels of government and other social-economic partners

Budget: 4.875 million Euro for 2000-2006

Do not forget the

bigger picture !

Interreg III (2)

A) Cross border cooperation

Eligible areas: NUTS III areas on borders, some maritime regions

Objectives: creation of cross-border socio-economic poles through the promotion of joint strategies of sustainable territorial development

Priority actions: planning nature and national heritage; entrepreneurship (SMEs, local development); labour market integration and social inclusion; administration and legal cooperation; sharing resources in RTD, culture, environment

Do not forget the

bigger picture !

Interreg III (3)

B) Transnational cooperation

Eligible areas: all the EU territories and neighbouring regions based on Interreg IIC and art.10 of the Spatial Planning Areas

Objectives: territorial cooperation; territorial integration with candidate countries and neighbouring other countries

Priority actions: transnational spatial development strategies; transports and communications; environmental and water management; remote regions linkages

Do not forget the

bigger picture !

Interreg III (4)

C) Interregional cooperation

Eligible areas: all EU territory

Objectives: to improve effectiveness and the means of regional development by the creation of networks

Priority actions: exchange of experiences and good practices within the 15 EU members and with non-member countries; cooperation in RTD, SMEs, information society, tourism, culture and environment; maritime cooperation

Do not forget the

bigger picture !

Leader +

Start: in 1991Geographical coverage: all EU members territoriesObjective:

to carry out integrated strategies of sustainable development to valorise the cultural and natural heritage;to develop the economic environment in order to create new jobs;to improve the organisation capability of the various communities

Sectors: • territorial pilot-strategies for rural development• intra-territorial and transnational cooperation• creation of a network: participants at Leader + will put on the network the results of their experiences


Do not forget the

bigger picture !

Equal

Geographical coverage: all EU member States

Objective: promotion of new means against any kind of discrimination and inequality in the job market through the transnational cooperation

Partnership: local and regional authorities, chambers of commerce, geographical and sectorial partners

Compared to ADAPT: priority of the national programmes; wider projects; bottom-up approach; mainstream into job policies


Do not forget the

bigger picture !

Urban (1)

URBAN - Mission

“economic and social regeneration of cities and neighbourhoods in crisis”

Do not forget the

bigger picture !

Urban (2)

URBAN (1994-99)

• 118 programmes co-funded at present

• 85 launched in June 1994 (33 in 1996)

• 900 million Euro from EU

• plus 900 million from national sources

• 3.2 million people targetted

• average 560 Euro per capita

• Commission envisaged integrating urban actions into Objectives 1 and 2 mainstream programmes

Do not forget the

bigger picture !

Urban III (3)

Ojectives:

1. Innovative strategies for sustainable regeneration of small and medium-sized towns and cities or distressed urban neighbourhoods in larger cities

2. Enhance and exchange knowledge/experience regarding sustainable urban development

Key characteristics:

• about 50 urban zones

• inside or outside Objectives 1 and 2

• geographical coherence

• smaller towns now included…

• …but targeted areas must be over 20.000 population

Do not forget the

bigger picture !

Urban III (4)

Principles: rules for URBAN bids

• critical mass

• local partnership

• link strategy to wider region

• access to job

• equal opportunities

• EU environmental policy

• complementarity

Do not forget the

bigger picture !

Urban III (5)

Priority measures

• mixed use of land, including brownfield sites

• integrating the socially excluded and ethnic minorities – access to basic services

• involvement of local communities

• sustainable jobs and employment pacts

• entrepreneurial development

• multi-modal public transport

• waste minimisation and treatment

Do not forget the

bigger picture !

Urban III (6)

Allocation of 700 million Euro –

the larger Member States

• Germany 140 million

• UK 117 million

• Italy 108 million

• Spain 106 million

• France 96 million

Do not forget the

bigger picture !

Urban III (7)

Allocation of 700 million Euro – the other Member States

• Netherlands 28 million• Greece 24 million• Belgium 20 million• Portugal 18 million• Austria 8 million• Denmark, Ireland, Finland, Sweden 5 million each• Luxembourg 0• Networks 15 million

Do not forget the

bigger picture !

PHARE (1)

Start: in 1989 planned up to 1999 and will be continued after

Acronym: Poland Hungary Aid for the Reconstruction of the Economy

Geographical coverage: from 2 countries in 1989 to 13 in 1999

Resources: 10 920 MEuro for 2000-2006

Sectors: restructuring of public companies and development of private sector (SME), reform of agricultural sector, institutional reform, education and health, infrastructure (transport, energy, telecoms), environment, nuclear safety

Approach: from demand-driven principle up to Essen European Council in 1994 to accession-oriented strategy reinforced in Amsterdam European Council 1997

Do not forget the

bigger picture !

PHARE (2)

Decentralised implementation system: since 1994 a process of decentralisation started passing competences on projects (launch, start-up and management) to national PHARE structures. From november 1999 they will launch the calls for tender

Projects: Services, Supplies and Works

Instruments: • know-how transfer (policy advice, training, consultancy)• support to investments (studies, guarantees, loans)• investments in infrastructures (cofinancing, development of

transeuropean networks, environment protection)

Do not forget the

bigger picture !

TACIS (1)

Start: in 1991 planned up to 31.12.1999 and will be continued after

Acronym: Technical Assistance for the Community of Independent States

Geographical coverage: NIS + Mongolia = 13 countries

Objectives: create favourable environment for private investments, develop intrastates economic and trade relations, favour social dialogue within NIS

Resources: 3290 Meuro for 1991-1999 to be continued after.

Do not forget the

bigger picture !

TACIS (2)

Sectors: restructuring of public companies and development of private sector (SME), development of efficient food chain, infrastructure (transport, energy, telecoms), nuclear safety and environment, reform of public administration, education, social services

Implementation system: no decentralisation. Management of calls remains in Brussels


Instruments: same as PHARE but accent on NGO and twinnings

Success story: CCI Madrid (OJ S 91/30)

Do not forget the

bigger picture !

MEDA (1)

Start: Barcellona Declaration in 1995

Geographical coverage: Egypt, Jordan, Liban, Syria, Algeria, Morocco, Tunisia, Cyprus, Malta, Turkey, Israel, Palestine (12 countries) - not yet Lybia

Resources: 3425 MEuro for 1995-1999 + 2310 MEuro of EIB loans

Objective: to develop euro-mediterranean partnership

Approach: from Cooperation agreements in the 1970s and bilateral Financial Protocol to new approach of MEDA partnership with multiannual programming

Centralised management:in Brussels by DG1B/SCR

Do not forget the

bigger picture !

MEDA (2)

Sectors: support to economic transition and establishment of free trade area by 2010 (private sector, promotion of investments), to support structural adjustment programmes, to strengthen socio-economic balance (social services, rural development, human resources), foster regional and crossborder cooperation

Programming:• 90% of MEDA funds in bilateral cooperation within National Indicative

Programmes of each MEDA country• 10% of MEDA funds on regional cooperation for regional topics such

as culture, economic cooperation, etc


Success story: ARCHIMEDES

Do not forget the

bigger picture !

SCR

The Service Commun de gestion de l’aide communautaire aux pays tiers (SCR) started operating with the objective to manage all aspects of projects from technical and operational, to financial and contractual and legal. It manages also the evaluations and auditing.

Its creation in 1998 had the objective to introduce more coherence in the management of all the external assistance programmes.

SCR

LACK OF EFFECTIVENESS•The external aid amounts to 9.6 milliard Euro•EU Comission has only 3 functionaries to manage

10 million Euro… the World Bank has 4 up to 9!•Deficit of personnel amounts to 1.300 jobs•Delays of subsidies: it takes 8,75 years for

Mediterranean countries; 7 for Asia; 6,5 for Latin America; 2,77 for the Eastern European countries; 1,8 for humanitarian and food aids!

•Only 3,629 of 14,406 milliard Euro have been spent!

SCR

THE REFORM

• Creation of an External Aid Management Office replacing the BAT (bureaux d’assistance technique)

• Objective: improving speed, quality and visibility

• Creation of a new central and unique organisme: « Europe Aid »

• Supervision by the Management Board (Patten as President and Nielson as Chief Executive Officer)

Research and Development (1)

Start: 5° Framework programme (1998-2002)

Geographical coverage: all EU countries but also non-EU !

Resources: 14 960 Meuro for 1998-2002 (4% of EU budget but 60% of internal actions, 4% of all EU R&D expenditure)

Approach: not a synthesis of national/sectorial interests but a tool for EU policies and citizens towards globalisation, competition and unemployment, quality of life & sustainable development, and ethical/social consequences of technical progress

Geographical coverage: all EU countries but also non-EU !

Criteria for selecting proposal: contribution to economic development and S&T excellence, social objective (employment, health, environment) and European value added (critical mass, EU specific problems, standards)

Do not forget the

bigger picture !

Research and Development (2)

4 Thematic programmes (72% of budget): • quality of life (sustainable agriculture, “cell factory” • user friendly information society (electronic commerce, MM)• competitive and sustainable growth• energy, environment and sustainable development

Horizontal programmes (14% of budget): • Innovation and participation of SME, International cooperation

Projects: CRAFT projects, R&D projects, demonstration projects, innovation projects

Success stories: DEMARCHE, EBR

Do not forget the

bigger picture !

Leonardo (1)

Legal basis: article 127 of Treaty

Objective: promote new approaches to policies of professional training

Geographical coverage: EU countries + Island + Lichtenstein + Norway + enlarged to Hungary, Ceck Rep, Romania, Cyprus in 1997 + to Poland, Slovakia in 1998

Resources: 1150 Meuro for 2000-2006

Management: DG 22 and TAO (TAO now closed !)

Do not forget the

bigger picture !

Leonardo (2)

Sectors:• volet I: improvement of the professional training systems (training

bodies)• volet II:improvement of cooperation between univeristies and

enterprises (economic and social actors)• volet III: development of linguistic competences and innovations• volet IV: accompanying measures (data bases, etc)

Projects: pilot projects, transnational placements (between 3 to 12 months) or exchanges (between 2 and 12 weeks),analysis and studies, demultiplication of projects

Funding: up to 100 000 Euro for pilot projects (75% of costs), 5000 Euro probeneficiary for transnational placements, and 50-100% of analysis and studies

Do not forget the

bigger picture !

Information on calls

Preofficial information

• Meeting agenda (gain 1 month time in preparing)

• EC only to complement

• Antenna in beneficiaries countries (Ministries, EBIC, others, etc)

Official information

• Official Journal (still valid)

• Web sites (SCR)

• TED (since 1st March on Internet but difficult)

• Specialised publication (beware of delays !!!)

• EC only as complement of information

Web sites

• europa.eu.int/comm/scr/tender for all Community Aid

• cordis.lu/fp5/ for information packages in 5° FP

• cordis.lu/SME for all SME funds in 5° FP

• europa.eu.int/comm/dg12/fp5/eag-names for your contact points

• ispo.cec.be for information society projects

• inforegio.org for regional EU funds

• rural-europa.aeidl.be for Leader initiative

• europs.be for Equal Initiative

• ted.eur-op.eu.int for all calls for SME of DG 23

How to prepare a proposal (1)

If you have a new idea, then ask yourself :• which EU programme can fund it. Ask yourself which

programme is the best suited, taking in mind that you cannot received double financing.

• who can co-finance it. Ask which are the different sources (national, regional, CCI, private) and how can they contribute (cash, services, structures)?

• who will write the proposal. The two parts of methodology (technical proposal) and budget (financial proposal) can be written separately


If you have a new idea, then ask yourself:• if you need a national or transnational partner. Sometimes

partners could be interested in a proposal but not receive EU funds (Albania for MEDA, Turkey for 5° FP). Take into account difficulties of language, communications, coordination among partners

• how to identify your consortium. You can search the Web (for IST programme: www.ideal-ist.net), take part in information days of the EC, ask the TAO, or build on your existing contacts and experiences

Evaluation Criteria:

• 35% Quality and viability

• 20% Community added value

• 25% Partnership, management, human resources

• 20% Financial aspects

Value for taxpayers’money

Evaluation Criteria:

• 35% Quality and viability

• 20% Community added value

• 25% Partnership, management, human resources

• 20% Financial aspects

Value for taxpayers’money


Coordination• Consortium leader: proven management skills;

international project experience• Coordinator’s role: interface consortium-EC;

contract signatory; financial administration• Coordinator and partners: QA’ed reporting

against schedule

ca. 10-15% of total effort

Coordination• Consortium leader: proven management skills;

international project experience• Coordinator’s role: interface consortium-EC;

contract signatory; financial administration• Coordinator and partners: QA’ed reporting

against schedule

ca. 10-15% of total effort


Financial Packaging• Estimated budget: on the basis of allowable costs;

realistic cost projections• Funding scheme: FC (full costs) or FF (flat rate full

costs); AC limited to public-sector bodies including universities

• Payments: 30% advance upon contract signature; semestrial installments on the basis of actual costs

Sounds costing adds to credibility

Financial Packaging• Estimated budget: on the basis of allowable costs;

realistic cost projections• Funding scheme: FC (full costs) or FF (flat rate full

costs); AC limited to public-sector bodies including universities

• Payments: 30% advance upon contract signature; semestrial installments on the basis of actual costs

Sounds costing adds to credibility


Drafting the first budget :• if the budget is not enough do not participate !• fees: in person/days for experts, person/weeks for short-term experts,

person/months for long-term experts. Remember there are 22.5 working days a month and 10.5 months/year

• direct expenses: per diem/daily allowances (UN rate) for short term (less than 6 months activity) and housing allowance for long term

• prepare yourself to change the budget continuously following discussions with partners, errors, adjustments, etc

Drafting the first budget :• if the budget is not enough do not participate !• fees: in person/days for experts, person/weeks for short-term experts,

person/months for long-term experts. Remember there are 22.5 working days a month and 10.5 months/year

• direct expenses: per diem/daily allowances (UN rate) for short term (less than 6 months activity) and housing allowance for long term

• prepare yourself to change the budget continuously following discussions with partners, errors, adjustments, etc


Communication: Emphasis on dissemination of results!

• Reporting to the EC: quarterly management reports; semestrial progress reports with cost statements

• Public awareness: final report and presentation; web enabled showcase

• Dissemination channels: EC and consortium websites; conference(s); exhibition(s)

Communication: Emphasis on dissemination of results!

• Reporting to the EC: quarterly management reports; semestrial progress reports with cost statements

• Public awareness: final report and presentation; web enabled showcase

• Dissemination channels: EC and consortium websites; conference(s); exhibition(s)



Who should revise your propsal ?once your proposal is ready submit it to 2 revisions:• BLUE REVISION: ask 2-3 person within your CCI

(colleagues of departments, another CCI) and give them the task to find out 7 things to be improved. Then integrate what you think needs to be changed

• RED REVISION: ask another external person to your CCI, who has worked with EU funds and who has evaluated them (a consultant, a colleague). Ask him/her to highlight any other things to be improved

Revision: le

t us

learn from

the Japanese !

Let us pause a minute

• the consortium you imagined is the most appropriate or does it need adjustments ?

• do you have all the experts ? did you negotiate their fees with each one of them ?

• who writes which part of the proposal ?• the budget is confirmed and agreed by all ?

Let us pause a minute

• the consortium you imagined is the most appropriate or does it need adjustments ?

• do you have all the experts ? did you negotiate their fees with each one of them ?

• who writes which part of the proposal ?• the budget is confirmed and agreed by all ?


Some tips and tricks:• if you have some budget ask a professional who has written or

evaluated proposals to help you• repeat some key concepts in 2 or 3 parts of your proposal• take care of methodology: how will you do the things you say you

want to do ?• demonstrate in the proposal that you have knowledge of the

country/sector• do not insist on links with beneficiaries: that could exclude you !• try to obtain proposals of other - if you can - and learn from • do not think to write a proposal in less than a week

Some tips and tricks:• if you have some budget ask a professional who has written or

evaluated proposals to help you• repeat some key concepts in 2 or 3 parts of your proposal• take care of methodology: how will you do the things you say you

want to do ?• demonstrate in the proposal that you have knowledge of the

country/sector• do not insist on links with beneficiaries: that could exclude you !• try to obtain proposals of other - if you can - and learn from • do not think to write a proposal in less than a week


Conclusion

• Pay attention to call details: use the check-list!• Do not artificially adapt a proposal to an

action line: it’s a waste of time!• Use outline proposal feedback

• Stay tuned to web sites

Conclusion

• Pay attention to call details: use the check-list!• Do not artificially adapt a proposal to an

action line: it’s a waste of time!• Use outline proposal feedback

• Stay tuned to web sites


How to lobby for a project ?

Before the call

• Phase of preparation and reflection (Green Paper)

• Drafting of the programme

• National contact points of diffusion

• Beneficiaries/Ministries

• Embassies/Delegations

After the call

• Independent Evaluation Committee

• Monitoring Committee

• Permanent Representations of MS

• National offices of CCI in Brussels

• Eurochambres

And now ?

Bravo, it was hard but you all made it !

But it is not over

Most probably if you pass technical selection you will have to be interviewed by the EC

and then ?

If you win the EU project then the management starts and it will require all your management capacities

but this is another story we will talk about it next time ...

million euro impact and problems. “giving flesh to european construction” and adding to mere...

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