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Miles College Financial Aid
The Office of Financial Aid at Miles College provides a comprehensive arrange of options to
finance your college education. The decision to attend Miles College is important to your
academic and professional success. It is the goal of our trained counselors to answer your
financial aid questions and explain your aid options.
The Office in accordance with the Department of Education offers financial aid in the form of
grants, loans, and work study. Grants and scholarships are gift aid, as they do not have to be
repaid. Loans by definition must be repaid. Paying for college requires planning and preparation,
but you can start the process by determining the cost of attendance through the Miles College
Net Price Calculator , financial aid forecaster, and Student Loan Advisory .
Checklist for New Applicants and Current Students
Guide to Reviewing Financial Aid in Bears Den
How to Apply for Aid
A summary of Federal Student Aid
Determining Eligibility for Financial Aid
Applying for Financial Aid at Miles College Completing your Financial Aid
IRS Data Retrieval Tool
Review of Aid
Receiving your Aid
Transfer Students
Viewing Your Award
Requesting Additional Funds
Verification
Summer School Application
Applying for Work Study
How do I Pay for College My College Money Plan
Student Expenses and Fees
Net Price Calculator
Five Things you Need to Know About Your Student Loans
Types of Aid
Miles College Scholarship Search
Applying for Work Study
Budgeting and Managing my Finances
Repaying My Loans
Repayment What to Expect
How to Manage Your Student Loan
Repayment Plan Estimator
Public Service Loan Forgiveness Programs Loan Default Prevention
Satisfactory Academic Progress (SAP)
Miles College SAP Policy
Appealing SAP suspension
Forms
- Alabama Student Grant Program
- Plus Loan Data Form (www.studentloans.gov)
- Plus Loan Consent Form (www.studentloans.gov)
- Request for Increase
- Summer School Application
- Dependent Verification Worksheet
- Independent Verification Worksheet
- Additional Income Form
- No Income Form
- SAP Appeal Form
- Request to Certify Benefits Form
Veterans Benefit (VA)
-Student/School MOU
-Request to Certify Benefits Form
Financial Aid Resource Links
New Borrower Loan Entrance Counseling
Master Promissory Note
Loan Exit Counseling
Previous Federal Loans National Student Loan Database
The Smart Student Guide to Financial Aid
Glossary of Terms
Frequently Asked Question (FAQ)
Financial Aid Staff and Contact Information
Staff and Contact Information
IM
Suggestion Box([email protected])
Dates and Deadlines Financial Aid Calendar
How do I Apply for Aid
A. Determining Eligibility For Financial Aid
To qualify for financial aid programs at Miles College, you must:
i. Have a high school diploma or equivalent
ii. Be a U. S. citizen, national, or permanent resident alien
ii. Be enrolled or accepted for enrollment at least half time in a degree program
iii. Make satisfactory academic progress (SAP) toward a degree
iv. Register with the Selective Service Administration, if required to do so
v. Not be in default on a federal or institutional loan or owe a repayment on a previous
financial aid award received at Miles College or other institution
vi. Have a valid social security number
B. Applying for Financial Aid at Miles College
New Students
1. Apply for admissions to Miles College
2. Observe, the priority date for Miles College Priority date is April 1
3. Review Miles College Financial Aid at a Glance
4. Review criteria for Federal Student Aid ( Stafford Loans and Pell Grant)
5. Review scholarships available from Miles College and other sources
6. Determine a one year budget for your education
7. Review 7 Easy Steps to Completing the FAFSA
8. Determining if you are an Independent or Dependent Student
9. View Responsible Borrowing
10. Complete the FAFSA Miles College Code is 001028. You must compete the FAFSA each year
to receive you award
Current Students
1. File Free Application for Federal Student Aid (FAFSA) by April 1
2. Complete Preregistration
3. Receive Student Aid Report (SAR) from federal loan processor
4. Use IRS Data Retrieval Tool to retrieve income tax information or submit Verification
Form (IVF) and Federal Income Tax Returns to the Student Financial Aid if needed.
5. Check email to receive notification award
Complete and submit promissory notes and entrance loan counseling if needed at
https://studentloans.gov/myDirectLoan/index.action
6. Check the status of your award at the financial aid office or Bear Den
7. Receive your refund check
C. Completing your Financial Aid
View Here
You are now accepted to become a Miles College student, however, you must ensure that all
paperwork needed to complete your financial aid application is submitted. It is important that
you monitor your email daily and provide immediately the documents requested. Your
FAFSA is process by the Central Processing System (CPS) is provides a printed Student Aid
Report (SAR) for you.
1. After you submit your Free Application for Federal Student Aid (FAFSA), you’ll get a Student Aid
Report (SAR) that summarizes the information you provided on your FAFSA. You should receive an
email for you to proceed to the SAR web page within three to four weeks. If this has not occurred,
contact CPS at 1-800-433-3243 to check on your application status.
2. It is important that you review your Student Aid Report carefully to ensure that it is correct and
complete.
3. If you have reviewed you SAR for accuracy and found any mistakes you will need to correct or
update your FAFSA
4. Visit FAFSA web link and select make correction to correct any mistakes found.
Common mistakes include information summary in part one and income figures in part
two.
5. Base of the information provided Miles College may request verification of social
security number, immigration status, selective services registration, and previous Federal
loans borrowed. Please respond immediately to all request made by Miles College.
D. Review of Aid Received
You will receive your award letter notification once you financial aid application is
completed. You will receive an email to review and accept your award. Review your
award carefully. If you are receiving a loan you must the complete the Promissory Notes
and Entrance Counseling at https://studentloans.gov/myDirectLoan/index.action
E. Data Retrieval Tool
Guide to using the DRT Video Instruction
The IRS Data Retrieval Tool allows applicants who have already filed their federal
Income tax returns to prefill the answers to some questions on the Free Application for
Federal Student Aid (FAFSA) by transferring data from their federal income tax returns.
This can save the family some time in completing the FAFSA. It may also reduce the
likelihood that your FAFSA will be selected for verification.
The IRS Data Retrieval Tool has been available since the 2009-10 award years. Millions
of students used the IRS Data Retrieval Tool last year. Read more about the tool at
http://www.fafsa.ed.gov/help/irshlp9.htm
OPTION 2 - IRS Tax Return Transcript
If you/your parents are not eligible to use the IRS Data Retrieval Tool, or choose not to
use it, you/they must instead request a Federal income tax return transcript from the IRS
and submit it to our office. If you/your parents filed a joint return and are now separated,
divorced, widowed or remarried, you/they must submit Federal income tax return
transcripts as well as all W-2 forms. If you/your parents filed an amended tax return,
you/they must submit both a Federal income tax return transcript and a signed copy of the
amended tax return (1040X) to our office.
Tax transcripts may be requested from the IRS in the following ways:
1.Requesting on-line: www.ofas.uci.edu/TRTSteps
2.Calling (800) 908-9946
3.Mailing an IRS form 4506T-EZ www.irs.gov/pub/irs-pdf/f4506tez.pdf
4.Visiting your local IRS office: http://www.irs.gov/uac/Contact-Your-Local-IRS-Office-
1
Tax Extensions:
If you/your parent(s) are unable to submit federal tax information by the deadline because
you/they are filing an extension, you must submit to our office a signed copy of IRS form
4868 along with all of your/your parent(s)' W-2 forms. If you/your parent(s) are self-
employed and do not have W-2 forms, you/your parents must instead submit a signed
statement indicating their 2012 adjusted gross income (AGI).
F. Receiving your Aid
Once you have accepted your award, the Business Office will disburse excess funds in the
form of a refund check. Refund checks can be picked up at the Business Office if you reside
on campus. The office of financial aid is not responsible for the disbursement of refund
checks. If you are living off campus your checks will be mailed to the address provided.
To prevent your aid from being disbursed in a timely manner it is important they you
promptly:
1. Complete the Master promissory note.
2. Register at least half time to meet the minimum hours required
3. Complete the entrance counseling for Stafford Loan requirement
G. Transfer Students
The Office of Financial Aid at Miles College must have received valid financial aid
transcript data via the National Student Loan Data System (NSLDS) from all post-secondary
institutions you attended. This must be provided whether or not you received financial aid at
those institutions. If is important that this be done to prevent disbursement of financial aid.
All Title IV HEA Federal Student Loans are reported to the National Student Loan Data
System (NSLDS) and is accessible by guarantee agencies, lenders, and schools determined
to be authorized users. To review your financial aid history and to better understand your
federal student loan indebtedness, log in to http://www.nslds.ed.gov/nslds_SA/
You will need your name, date of birth, social security number and FAFSA PIN to access
your confidential record.
If you have borrowed from one or more of the non-federal private financing programs, more
information about those loans can be obtained from your lender or on your credit report at:
https://www.annualcreditreport.com/cra/index.jsp
H. Requesting Additional Funds
If you have an award and wishes to request additional funding to cover further expenses you
must submit to the office of financial aid Request for Increase Form. This form must be
completed and submitted one week after the school’s published date for start of class each
semester or academic session.
In order to qualify for the Off-Campus Budget to cover off-campus housing expenses, you must follow
these instructions:
A. Make application for on-campus housing through the college’s housing department on or before
the Housing deadline date.
B. Pay the housing reservation fee and/or deposit on or before the deadline date.
C. The Request for an Increase Form must be completed and signed off by the Director of Campus
Housing.
D. Submit the Request for an Increase Form to the Financial Aid Office. The final date for
submission is one week after the school’s published date for the start of class for each academic
semester or academic session. See academic calendar
I. Verification
If your application has been selected for Federal Verification, you will be required to submit
a separate Federal Verification Worksheet. Our office will send you this form or it may be
downloaded at_________________________. You must respond to the verification request
promptly for your application to be complete in a timely manner.
J Summer School Application
The office of financial Aid begins awarding financial aid when summer registration begins each
spring. Once summer registration is opened, students must complete the Summer School
Application Form by by April 1 and submit it to the office of financial aid.
FILING INSTRUCTIONS
1.1 Students considering attending summer school students must enroll for at least six hours to
be eligible for summer financial aid. After a student is awarded, if enrollment hours change (a
student withdraws from the University or drops an individual class), cost of attendance and
financial aid may be adjusted and this may result in a student being billed for financial aid
received and/or loss of Work-Study. Only a student who received federal student aid at Miles
College during the 2012-2013 school year may use this application to apply for summer aid. All
other students must file the Free Application for Federal Student Aid 2012-13 (See 1.2).
1.2 If you are applying for Federal Student Aid for the first time, you must file the Free
Application for Federal Student Aid. For the 2012-2013 summer session only the 2012-2013
Free Application for Federal Student aid will be used to secure aid for the 2012-2013 Summer
Session.
1.3 If you did not receive federal aid at Miles College but you did receive federal aid at another
college, please contact the Federal Student Aid Processing Center and add the Miles College
school code (001028) to your Free Application for Federal Student Aid for the 2012-2013
school year, so that the College can receive your record. If you have received the full amount of
your Federal Student Aid (Federal Pell Grant) at another school, you will not be eligible for
additional aid for the 2012-13 School year. Ask the Financial Aid Staff to assist in determining if
you have received full aid for the 2012-13 school year. The College, as well as you (the student),
have access to the data via the Federal Student Aid System. The Federal Code for Miles College
is 001028. The telephone number for the Federal Student Aid Processing Center is 1-800-433-
3243. Also you may use the PIN number assigned to you by the Federal Processing Center to
return to your file at the website www.FAFSA.ed.gov and add Miles College to the list of
schools you want to receive your Free Application for Federal Student Aid record.
1.4 You may contact the Financial Aid Office at Miles College by calling (205) 929-1665 if you
need assistance.
1.5 All aid for the Summer Session must be processed and applied to your Business Office
Account no later than June 15, 2013.
H. Work Study
The Federal Work Study program is a limited funding part time employment to students with
financial need. It is administered through the Federal work study program by Miles College.
Students can only receive work study if they complete the FAFSA each year. The amount of
money award will be evenly distributed between fall and spring semester. Works study cannot be
awarded for housing, tuition, fees meal plan cost or balances owed.
The amount of work study listed in your award is the maximum amount of funds you can earn
under the program and you can only work up to the amount listed in your award. To apply for
work study you must:
1. Preregister for your classes early
2. Complete your FAFSA by April 1 and select yes for work study
3. Check you EFC score (expected family contribution). EFC is used by your school to
calculate how much financial aid you are eligible to receive. An EFC of less than 200 qualifies
you for Work Study, but it is your responsibility to apply for the position to be hired.
4. Report to the financial aid office to enquire about work study positions and complete the
work study application form. The work study program has limited funding, therefore, it is
awarded on a first come first serve basis. Successfully applicants are assigned based on
availability, major, and areas of interest.
5. Report to your assignment based on agree schedule.
If you have any questions about Work Study, contact the Office of Financial Aid at __________
How Do I Pay For College
Repaying My Loans
Repayment What to Expect
How to Manage Your Student Loan
Repayment Plan Estimator
Grants and scholarships are gift aid, as they do not have to be repaid. Loans by definition must
be repaid. Before you leave Miles College, through graduation or you decided to stop attending
you are required to complete an exit counseling if you are a Federal Direct Loan borrower. This
is important for you to understand your responsibilities and right as a borrower. Please log on to
http://www.nslds.ed.gov/nslds_SA/ to complete your exit counseling. If you have any questions
about your loans after your exit counseling you can contact Miles College Office of Financial
Aid at ___________
If you have taken out any student loan, when you graduate or leave school you must complete
an exit counseling exam at the Office at Financial Aid in Brown Hall. It is essential that you log
into the National Student Loan Data System (NSLDS®) to get information about all of the
federal student loans received.
If you have selected or assigned a payment plan when you first begin repaying your loan you can
change it at any time by contacting your loan service provider. To learn more about all Federal
Student Loan repayment options visit http://studentaid.ed.gov/repay-loans/understand/plans for
complete information. A summary of the repayment option is here.
Public Service Loan Forgiveness Program
Congress created the Public Service Loan Forgiveness Program (PSLF) to encourage individuals
to enter and continue to full time in public service jobs. Under this program, borrowers may
qualify for forgiveness of the remaining balance due on their eligible federal student loans after
they have made 120 payments on those loans under certain repayment plans while employed full
time by certain public service employers. Learn more about the PSLF program at http://www.studentaid.ed.gov/repay-loans/forgiveness-cancellation/charts/public-service#what-is-the-public
Loan Deferment or Forbearance
A deferment is a period during which repayment of the principal and interest of your loan is
temporarily delayed. A deferment or forbearance allows you to temporarily postpone making
your federal student loan payments or to temporarily reduce the amount you pay. Log on to
http://studentaid.ed.gov/repay-loans/deferment-forbearance to learn more about deference and
forbearance.
Loan Default
Defaulting on a loan is failing to make payments on your student loan on scheduled as agree to in
the terms of your promissory note. The terms are legally binding and you are held accountable if
you are not making payment or have an arrange with your lender to reschedule the payments.
Remember student loan cannot be bankrupted and must be repaid. You need to have a clear
understanding of your repayment option so that it can be properly managed. To learn more about
managing your student loan log on to http://studentaid.ed.gov/repay-loans/understand. Loan
providers report all delinquents to the three credit agencies after 90 days (TransUnion, Equifax
and Experian).
Consequences of Default
1. You can be sued for the entire balance of the loan and you will be responsible for the
interest, the loan, court cost and, attorney fees
2. Your wages may be garnished
3. Your Federal and State Income Tax will be taken
4. Your defaulted loans will appear on your credit history for up to 7 years after the default
claim is paid, making it difficult for you to obtain an auto loan, mortgage, rent an
apartment and obtained a credit card.
5. You won't receive any more federal financial aid until you repay the loan in full or make
arrangements to repay what you already owe and make at least six consecutive, on-time,
monthly payments. (You will also be ineligible for assistance under most federal benefit
programs.)
6. You may not be able to get or renew a professional license (teacher, social workers, CPA
etc.)
7. You may be prohibited from enlisting in the Armed Forces
If you are having trouble making payments on a loan from the William D. Ford Federal
Direct Loan Program or the Federal Family Education Loan (FFEL) Program, immediately
contact your loan servicer, the agency that handles the billing and other services for your
loan. Find more about avoiding default management at http://studentaid.ed.gov/repay-
loans/default/avoid
Satisfactory Academic Progress Policy
MEASUREMENT OF SATISFACTORY ACADEMIC PROGRESS
Financial Aid recipients must maintain satisfactory academic progress as one of the
criteria for receiving Federal/State Financial Aid. The requirements for making
satisfactory progress are:
1.0 Quantitative – the amount of course work students are required to complete (67% of
attempted hours)
2.0 Qualitative – the grade point average students are required to maintain
Hrs.
Attempted
Min. GPA
0-31 1.60
32-63 1.80
64-above 2.00
In addition to the cumulative grade point average requirements indicated above, a full-
time or part-time student is expected to have completed 67% of the hours for which
he/she has enrolled/attempted. By the end of the second year of enrollment, without
regards to the number of hours attempted or earned, the student must have earned the
grade point average which is consistent with the graduation requirement of a ―C. All
Transfer and Re- Admitted students must meet the minimum grade-point standards as
well as complete the percentage of work required in order to be eligible for financial aid.
Length of Time/Time Limit
Students are allowed 150% or 1.5% of the published College Catalog number of hours
required to complete the academic program of study.
Example: If an academic program or major requires 120 hours to complete the degree,
the maximum time frame established by Miles College for the student to complete the
program and remain eligible for Title IV Federal financial aid cannot exceed 180
attempted credit hours.
Incomplete Grades. An incomplete grade of ―I‖ does not count towards course work
completed, but is counted with course work attempted. An ―I grade is intended to be
only an interim course mark.
Withdrawals. If a student officially withdraws from a course on or before the last day to
withdraw for the semester, he/she will receive a grade of ―W. A grade of ―W is also
counted among the hours attempted.
Repeats. Repeated courses are counted each time the student reenrolls in the class and
counts each time among the hours attempted. The U.S. Department of Education does
place a limit on the length of time a student had to complete a remedial/developmental
course which takes more than one year to complete. Successfully passed course may be
paid for using Title IV aid on additional time after the initial taking of the class/course.
Courses not successfully passed (received a failing grade) may be paid for using Title IV
aid as many times as are required to pass the course. However, incompletes, withdrawals
and repeats may cause the student to exhaust the allotted time for completing a degree
program using Federal/State Aid before he/she can complete the program of study. If this
occurs, students will not be allowed to receive additional State/Federal Student Financial
Aid Funds.
Time Frame (Length of Time). Under federal regulations, students are allowed 150
percent (1.5 percent) of the published length (per the Miles College catalog) of the
Program (measured in credit hours attempted) to complete the academic program of
study. For instance, if an academic program requires 126 credit hours to complete the
program (criminal justice major), the maximum time frame established by Miles College
for the student to complete the program cannot exceed 189 attempted credit hours. Since
different majors require a different number of hours to complete a program, the
maximum number of credit hours required to remain eligible for aid will differ based
upon the major.
Satisfactory Academic Progress Determination. The Measurement of Satisfactory
Academic Process is determined at the end of the academic year prior to the beginning of
the next or subsequent year. If the evaluation yields that a student is not making positive
movement towards a degree, the student is notified of the evaluation and given an
opportunity to appeal
Appeal Process. Any student who feels that he/she was unable to maintain satisfactory
academic progress due to mitigating or extenuating circumstances beyond his/her control
(i.e. personal illness, death in the immediate family or other documented hardships)
should contact the Financial Aid Director about an appeal. The student must be prepared
to provide written documentation to substantiate their situations. In addition to these
requirements, the student must also meet the new requirements put into place by the U.S.
Department of Education effective July 1, 2011.
Financial Aid is cancelled when a student is on academic suspension or has been
dismissed from the College. To again secure Title IV Federal Aid and/or State Aid, the
student must appeal to the Financial Aid Appeals Committee.
New Component for Standards of Measurable Academic Progress. As part of the
appeal, you must submit information regarding why you failed to make satisfactory
academic progress, and what has changed.
Appealing SAP Suspension
Reinstatement Request Type
Below please indicate which situation contributed to your failure to maintain satisfactory
academic progress:
o Medical: Personal medical problem requiring extensive follow up or care or
accident/injury requiring hospitalization and recovery. Attach documentation from a
medical professional.
o Death/Illness: Death or illness of an immediate family member. Attach medical records,
death certificates, obituary, etc.
o Legal Problems: Personal legal problems. Attach documentation from a legal
professional.
o Catastrophic Event: Fire, Tornado, Flood, etc. Attach documentation from a disaster
relief professional.
o Military Service: Call to Military Active Duty with short response time. Attach Military
documentation.
o Second Undergraduate Degree: Attempted more than 150% credit hours due to
working on a second degree. Provide a personal letter explaining when you will graduate
with your second degree. You must have graduated with first degree. Attach Advisor’s
signed audited degree plan.
o Other Circumstances: Circumstances beyond your control that occurred during the term
for which you lost eligibility. Clearly state the circumstance (not listed above) in your
appeal letter and provide appropriate documentation.
Note: Circumstances related to the typical adjustment to college life such as first-
time away from home, academic transition from high school to college, working
while attending school, child rearing, financial issues related to paying bills, or car
maintenance/travel to campus are not considered as extenuating for purposes of
appealing suspension of financial aid.
Directions for Appeal Submission
Submit a SAP Appeal form to appeal the suspension decision of your financial aid.
Submit a detailed letter explaining (1) the circumstances that prevented you from
maintaining Satisfactory Academic Progress, (2) the specific semesters that you
experienced academic problems and withdrawals, (3) how your circumstances have
improved in order that you now can be academically successful, and (4) what corrective
action has taken place or will take place to correct the past deficiencies.
Submit the appropriate documentation that supports your situation/circumstance
described in your letter. All documents are the property of the Appeals committee and
will not be returned.
Submit an Educational Degree Plan signed by you and your advisor outlining the course
schedule for your declared major. You must declare a major. UND Undecided is not a
degree plan for appeal purposes.
Apply for financial aid using the Free Application for Federal Student Aid via
www.fafsa.ed.gov. Have the results sent electronically to the College by adding Miles
College school code 001028.
Incomplete packets will not be reviewed by the committee and receive an automatic
denial.
SAP Appeals must be completed and submitted by:
Semester of Enrollment SAP Appeal Deadline
Fall 2013 June 30, 2013
Spring 2014 November 15, 2013
Summer 2014 April 5, 2014
Submit SAP Appeal completed documents to Financial Aid, Brown Hall 1st Floor, fax to 205-929-1668,
Email to [email protected], or Mail to
Miles College
Office of Student Financial Aid
P.O Box 39800
Birmingham, AL 35208
Financial Aid Resource Links
Veterans’ Benefits
Monthly benefits tuition and/or required fees awards are available to eligible veterans and their
dependents. VA Educational Benefits are designed to assist the our enrolled military, veterans
and their dependents in meeting his/her educational costs and may result in an adjustment to
Federal Title IV, Institutional and/or State aid.
The College‘s Veterans‘ Benefits Certifying Official (SCO) is located in the Financial Aid
Office. Should a veteran or dependent of a disabled/deceased veteran need further information,
contact the Veterans Administration at www.va.gov or 1-888-442-4551.
Miles College does not participate in the Alabama Veterans G.I. Scholarship Program; please
contact the State of Alabama Department of Veterans Affairs for eligible schools.
Resources
For Direct Loan Entrance counseling (new borrowers only)
www.studentloans.gov
To access and sign Master Promissory Note (Stafford and PLUS loans):
www.studentloans.gov
1-800-557-7394
To determine who is servicing your Federal Direct Loans and to access your personal account
information
www.nslds.ed.gov
1-800-4-FED-AID
For more information about loan consolidation under the Federal Direct Loan Program:
www.loanconsolidation.ed.gov
1-800-557-7392
For more information about your previous federal loans, including FFEL program loans:
www.nslds.ed.gov
1-800-4-FED-AID
Student Loan Advisory
ALL BORROWERS SHOULD BE AWARE OF THE FOLLOWING:
Borrow only what you need. You are not required to borrow the full amount awarded to you, as indicated on your Financial Aid
Summary. Notify us in writing if you wish to borrow less than the amount awarded.
Investigate other sources of financial aid that do not need to be repaid, such as scholarships and Federal Work-Study.
To reduce your total debt, try to make at least some interest payments on any Federal Direct Unsubsidized Stafford Loans,
Federal Direct Parent PLUS Loans and Federal Direct Graduate PLUS Loans while you are at USC or covered by a grace period.
Tell your loan servicer if you change your name or address, withdraw from USC or graduate.
Establish good credit by wisely managing your loan repayments. Make all payments on time (consider setting up automatic
payments from your checking account) and keep copies of all documents and correspondence (Adopted from USC Office of
Financial Aid).