migan

Caribbean Gatewayfor

Archival Networking

Susan Laura Lugo, CATerritorial Coordinator for ArchivesGovernment of the Virgin Islands

IFLA-GENLOC/STSJLA Satellite Meeting10-12 August 2011 - St. Thomas, VI


Documentary by-product of human activityRetained for long-term enduring valueContemporary recordsCreated by individuals and organizationsWide range of formats

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EvidenceExplanationJustificationGood governanceTransparencyAccountability

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International Council on Archiveswww.ica.orgDedicated to the effective management of records and the preservation, care and use of the world's archival heritage through its representation of records and archive professionals across the globe.

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Caribbean Branch of the International Council on Archiveswww.carbica.org

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CARBICA operates under the Constitution of the Caribbean Archives Association adopted by the second Caribbean Archives Conference, Guadeloupe and Martinique, 1975 (published in Caribbean Archives, no. 4, 1976).

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http://archivists.metapress.com/content/

04p8g060444k89p1/fulltext.pdf

The International Scene: Report on the

Second Caribbean Archives Conference October 27-31, 1975

by Oliver Wendell Holmes

The American Archivist, Vol. 39, No. 1, January 1976

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1. Association of Caribbean Historians

2. Cooperation with regional universities and research institutes

3. “[A]uthorize liberal access”4. Publish guides, accession

reports, annual reports

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5. “That overseas countries holding archives of interest to the region be asked to make them known ..., to assist in their microfilming and dissemination wherever possible, and to give favorable consideration to requests to transfer documents originating from archives formed on the territory of other countries or relating to their history.”

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6. Valorize archival work through marketing, educational services and by assuming management responsibilities

7. Regional training for all personnel8. Ensure construction and equipment of

repositories are suitable to tropical hazards

9. Support Caribbean Archives Association10. Close cooperation with other

associations

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Public Demandin Caribbean Archival Institutions

by Nolda Römer-Kenepawww.carbica.com/carbica_public_demands.doc


Most users are genealogistsMost frequently used sources were genealogical records, government archives, maps and photographsMost favored topic focused on family history and history of the country

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“[M]ore material—especially archives in the custody of ‘the former mother countries in Europe’—must be made accessible and ‘[n]ew access tools can make this material available for more people. It is costly and we have to make choices.’”

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Approved by European Commission on March 26, 2008Guadeloupe, French Guiana, Martinique and (French) Overseas Communities (COM) Saint-Barthélemy and Saint Martin63 Million Euros

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Management: Regional Council of GuadeloupeCommon Technical Secretariat (STC) (communication, animation, inspection)Regional contacts officers (PCRs) in Martinique and French Guiana (financial and administrative oversight)Steering and program committeesRegional organizations (ACS, CARICOM/CARIFORUM AND OECS) (validation of strategic decisions and project selection)

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www.gensdelacaraibe.org European territorial co-operationJoint local and regional initiativesIntegrated territorial developmentReinforcing co-operation and experience sharing

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Countries with a maritime façade onto the Caribbean Sea “For the projects, the expenditure incurred by partners located outside of the zone covered by the program (…) can be eligible, if it is difficult to achieve the goals of a project without the participation of these partners”

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To stimulate the bringing together of the populations, the development of common services and synergies between governmental institutions and territories to reinforce social cohesion and integration in the Caribbean.

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Actions aiming at developing the regional networks in education and training, and encouraging multilingualism. Actions aiming at encouraging joint cultural and social actions, to promote and develop the cultural diversity and identity of the territories...

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Actions aiming at increasing mutual knowledge among the institutional, administrative and legal systems and their capacities for coordination, supporting the constitution of a shared knowledge of the Caribbean space.

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www.carbica.org/migan

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Memory of the Islands Gateway for Archival Networking2011-2013Partners:

Martinique (Project Manager)GuadeloupeBermudaCuraçaoSt. Kitts and NevisTrinidad and Tobago

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Project AssociatesSurinameU.S. Virgin Islands

Project Profile at www.ica.org/4953/strategic-objective-4/migan-memory-of-the-islands-gateway-for-archival-networking.htmlISAAR(CPF) and ISAD(G) standardsAtoM Software

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« Le Guide des sources de la traite négrière, de l’esclavage et de leurs abolitions » at www.archives-esclavage.culture.gouv.frTowards a New Age of Partnership in Dutch East India Company Archives and Research (TANAP) at www.tanap.net

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Curaçao National Archives project participation (awad.kitlv.nl/projects)

“Vrij van slavernij” (Free from Slavery) at www.nationaalarchief.nl/vrij-van-slavernij/Civil records of NA hosted by Genlias.nlDigitization of WIC registersDigitization of 18th and 19th c. Passport booksSailing Letters Project at www.kb.nl/sl

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Mutual Cultural Heritage & The Dutch – Gateway to networks and expertise (MCH) www.mutual culturalheritage.nl

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MIGAN Project

Steering Committee

Partners

INTERREG IV Caribbean

Conseil Regional de Guadeloupe

SécrétariatTechnique Commun (STC)

MIGAN Project Leader

Association des Archives Antillaises (CARBICA)

Dominique Taffi n, President

Rita Tien Fooh, Vice President

Cheryl Sylvester, Secretary

Karla Hayward, Treasurer

Susan Laura Lugo, Assistant Secretary

Executive Council Floor Members:

Cheri-Ann Beckles, Avril Belfon, Helena Leonce, NoldaRömer-Kenepa

Communications Coordinator*

CARBICA CommumicationsCommittee

Cheri-Ann Beckles, ChairAssistant for Finance

TBD

Assistant for Project Management

TBD

Subcommittee:

Web Portal Development

Maria Victoria Borg O’Flaherty

Anne Lebel, Dominique Taffi n

Subcommittee:

Training

Max Scriwanek

Avril Belfon , Susan Laura Lugo

Subcommittee:

Digitization

Karla Heyward

Rita Tien Fooh

Subcommittee:

Standardization

Avril Belfon

Helena Leonce

Subcommittee:

Internal/External Partnerships

NoldaRömer-Kenepa

Helena Leonce,Susan Laura Lugo, Dominique Taffi n

Committed Project Partners (as of 09 June 2011)

1. Archives Départementales de la Guadeloupe2. Archives Départementales de la Martinique3. Associatiion des Archives Antillaises (CARBICA)4. Bermuda Archives5. National Archives Curaçao6. National Archives of St. Kitts and Nevis7. The University of Trinidad and Tobago Archives

* The Communications Committee of the Executive Council of CARBICA will serve as the Communications Coordinatorfor the MIGAN Project Steering Committee and for each of its subcommittees for the duration of the Project.

MIGAN PROJECT ORGANIZATIONAL CHART

Version 11 June 2011


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MIGAN Associate PartnerPosition for participation during 2nd round of INTERREG funding (if offered) after 2012Watch, listen, gain experience, learn

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Identify and inventory potential record seriesPrioritizeTrainPlanCollaborate

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Susan Laura Lugo, CATerritorial Coordinator for ArchivesDivision of Libraries, Archives and MuseumsDepartment of Planning and Natural ResourcesGovernment of the Virgin Islands

Office:Enid M. Baa Public Library and Archives20 Dronningens GadeSt. Thomas, VI 00802

Phone: 340-774-2362 (Office)Cellular: [email protected]

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migan

Documents

caribbean archives conference

government archives

genealogical records

representation of records

vivalorize archival

worlds archival heritage

family history

accession reports