mie university crisis management manual for …±機管理英.pdf6 (1) conceivable cases of crisis...

Mie University

Crisis Management

Manual

for International

Activities

[A1]

E s t a b l i s h e d : 2 0 1 5

International

Strategy

Headquarters

1

Contents

Summary .............................................................................................................2[A2]-

1 0

Response .............................................................................................................11-28

I. Need for crisis management for international activities and cases in which crisis

management/response is required...................................................................(12)

II. Crisis management before departure of faculty members/students: Manual 1 .........(13)

III. Crisis management after departure of faculty members/students and in the event of a

crisis: Manual 2 ............................................................................................(15)

IV. Guidelines for making decisions on the implementation, cancellation, rescheduling,

continuation or discontinuation of official overseas travel and study abroad programs:

Manual 3 ......................................................................................................(18)

V. Crisis management to be implemented by faculty members and students: Manual 4 (22)

VI. Crisis management when/before accepting international students: Manual 5 ........ (24)

VII. Crisis management while international students are in Japan: Manual 6 ................(28)

Form and Appendices,etc .......................................................................................29 -

3 7

1. Form 1 .........................................................................................................(30)

2. Appendices 1-5 .............................................................................................(31)

3. Crisis management procedure for international activities involving Mie University.....(36)

3

Crisis management procedures for

international activities involving Mie

University

Article 1 (Purpose)

Article 2 (Definitions)

Article 3 (Scope)

Article 4 (Responsibilities of

the President,etc.)

Article 5 (Measures to enhance

the crisis management system)

Article 6 (Collection of information

on a crisis)

Article 7 (Organization of a task force)

Article 8 (Exceptional operations)

Article 9 (Provisions for temporary

absence of the President)

Article 10 (Miscellaneous)

Mie University Crisis Management Manual

for International Activities – Outline -

I. Need for crisis management for international activities and cases in which crisis management is required

II. Crisis management (before departure of faculty members/students) Manual 1

III. Crisis management (after departure of faculty members/students and in the event of a crisis) Manual 2

IV. Guidelines for making decisions on the implementation, cancellation, rescheduling, continuation or discontinuation of official overseas travel and study abroad programs Manual 3

V. Crisis management to be implemented by faculty members and students Manual 4

VI. Crisis management (when/before accepting international students) Manual 5

VII. Crisis management (while international students are in Japan) Manual 6

Crisis Management

1. Need for crisis management

2. Crisis management for international activities

and response to emergencies

3. Essential insurance for crisis management

4

[A3]

Mie University plans to further pursue its internationalization. The pursuit of internationalization is

expected to encourage more students and faculty members to travel abroad and more international

students to come from abroad to study at Mie University. This manual provides information on what

response the university should take in the event of a crisis relating to travels of our students, faculty

members and international students to areas abroad or from areas abroad to Japan.

●Manual 1 Crisis management before departure of faculty members/students

See page 13 for details.

●Manual 2 Crisis management after departure of faculty members/students and in the event of a

crisis

See page 15 for details

●Manual 3 Guidelines for making decisions on the implementation, cancellation, rescheduling,

continuation or discontinuation of official overseas travel and study abroad programs


●Manual 4 Crisis management to be implemented by faculty members and students


●Manual 5 Crisis management when/before accepting international students


●Manual 6 Crisis management while international students are in Japan


2. Cases in which crisis management is required

(preparation of manuals, etc.) See page 12 for

details



5

1. Pre-departure orientation


●Information on the destination to be collected and briefings to be provided by the department

2. Costs for crisis management to be assumed by the university before departure


●The university shall join the "J-Basic emergency/accident support system" of JCSOS which, in the

event a student of the university dies, is hospitalized or goes missing while staying abroad for a

study-abroad/overseas study program or the like, will cover the cost of responses to the situation,

emergency reunion, repatriation of the body etc. The university will use the system in such an event

and respond as an organization.

3. Other


●Points to note for students applying for a leave of absence for the reason for "studying abroad"

●Points to note when entering into an agreement

●Requirement of a medical checkup before departure (if staying abroad for 6 months or more)

●Cooperation for pre-departure orientation provided by departments, etc.

6

(1) Conceivable cases of crisis

I. Survival is unknown after a natural disaster,

terrorist attack, accident, etc.

II. Involvement in an accident or other incident as

a victim or perpetrator

(2) Basic response policy

(1) Response with a task force

(2) Response without organizing a task force

(1) Organizing a task force

(2) Collecting information and communicating with the relevant authorities

(3) Making judgments and decisions on response and implementation

1. Crisis cases and basic response policy

(1) Crisis cases and basic response policy

(2) Crisis response procedures

See page 15 for more details.

1. Response to crisis on a case-by-case basis

(1) Response with a task force

(2) Response without organizing a task force


7

(1) Levels of Travel Advice and Warning and guidelines for safety measures

Levels of Travel Advice and Warning on Infectious Diseases and risks

Recommended links for overseas travel safety check (overseas health information)

*Based on Travel Advice and Warning from MOFA. See Overseas Safety HP.

(2) i) Impossibility of continuing study at the host institution

ii) When the student has been expelled from the host institution

iii) Deterioration of the natural environment in the host country or region

(3) i) Illnesses and injuries

-Medical checkup and control of chronic conditions

-When hospitalization is necessary

-When continuation of the study-abroad program becomes difficult

ii) Crimes

-When the person becomes a perpetrator or victim of a crime under criminal law

-When the person becomes dependent on (illegal) drugs, etc.

-When the person becomes a perpetrator or victim under the civil law

Guidelines for making decisions on the implementation, cancellation,

rescheduling, continuation or discontinuation of official overseas travel and

study abroad programs

(1) Decision due to social circumstances in the host country/region

(2) Decision due to circumstances surrounding the host institution

(3)Decision due to personal circumstances


8

1

(1) Basic idea on crisis management for study-abroad or official overseas travel, etc. and

preparation

(2) Procedures and steps required at Mie University before departure

(3) Insurance and other points to check

(4) Need to collect information on international situations and safety at the destination

(1) Submitting a residence report to the local diplomatic establishment of Japan and keeping

informed of travel advice and warnings

(2) Learning about the crisis management system at the host institution and communicating

with Mie University

(3) Crisis management by a faculty member/student during travel and stay

(1) Contact the emergency contact at the host institution and follow his or her

instructions.

(2) Inform and consult with Mie University (i.e. the relevant department) based on the

Crisis Management System for Study Abroad Students (Appendix 2).

(3) Contact the relevant Japanese diplomatic establishment, etc.

(4) Contact the family.

(5) Contact the insurance company.

2 Things to be done after arriving in the host country/region See page 23 for details

3 Response to an emergency encountered See page 23 for details

1 Preparation before departure See page 22 for details

9

1 Matters to be explained at newcomer orientations (outline) See page 24 for

details.

◎Instructions and essential preparations to be given by departments at an orientation

(1) Submitting an International Student Personal Data Sheet to the university

(2) Awareness of visa expirations and notification of participation in academic conferences, etc.

(3) Recommendation for periodical medical checkups and arranging for insurance (National Health

Insurance, Personal Accident Insurance for Students Pursuing Education and Research, etc.)

(4) Ensuring that international students know whom to contact in the event of a crisis

(5) Crisis management for students when temporarily returning home

2 Safety control in normal times See page 24 for

details.

◎Safety measures to be taken by departments in normal times

(1) Managing updates to International Student Personal Data Sheets

(2) Keeping track of visa extensions, controlling notifications of academic conference participation,

etc.

(3) Ensuring that international students undergo periodical medical checkups

(4) Keeping track of students' insurance status (National Health Insurance, Personal Accident

Insurance for Students Pursuing Education and Research, etc.)

3 Matters to be explained at newcomer orientations (specific matters) See page 25 for

details.

(1) Natural disasters (earthquakes, typhoons, floods, etc.)

(2) Crimes (involvement as a victim or perpetrator)

(3) Accidents such as traffic accidents, fire, drowning, etc.

(4) Health and hygiene (including intractable diseases, SARS and mental illnesses)

(5) Cultural adaptation

(6) Other

10

4 Decision on program cancellation, rescheduling, continuation

or discontinuation for returning home See page 28 for details

2. Basic response policy See page 28 for details

3 Response to the student's home institution See page 28 for details

4 Insurance the University encourages students to purchase[A4] See page 27 for

details.

Students are encouraged to purchase an international student insurance plan ,including emergency

reunion coverage.

[A5]

I. Natural disasters (earthquakes, typhoons, floods, etc.)

Ⅱ. Crimes (involvement as a victim or perpetrator)

III. Accidents such as vehicle accidents, fire, drowning, etc.)

IV. Health and hygiene (including intractable diseases, SARS, and mental illnesses)

V. Cultural Adaptation

VI. Other

-Responses to be based on the university's regulations, crisis management manuals,

etc.

-Cases in which a task force is established

-Cases in which no task force is established

-Contact and coordinate with the student's home institution, as well as the diplomatic

establishment of Japan in the student’s home country or region as required.

1 Crisis cases See page 28 for details

11

-Make a decision considering the crisis situation, the student's situation and other

circumstances.

12


Mie University aspires to internationalize its research and education through developing human resources who

can contribute to solving international challenges, while endeavoring to further broaden and vitalize its

international exchanges and cooperation. The number of faculty members and students traveling abroad is

expected to grow further, while the number of international students from overseas is also expected to grow from

the current population of 312 (as of May 1, 2015). With the university becoming more international, it is

necessary to have pre-established guidelines on how the university should respond to emergencies from the

viewpoint of crisis management.

2. Crisis management (preparation of manuals, etc.)

Manual 1

Conceivable cases of crises impacting faculty members and students of Mie University that may be encountered

while traveling or staying abroad for work or study and crisis management procedures

Manual 2

Responses to be taken by the university in the event of a crisis occurring after a student or staff member has

been dispatched abroad or while they are abroad

Manual 3

Guidelines for making decisions on proceeding with, implementing, canceling, rescheduling or continuing a

study-abroad, overseas study or other training program or returning to Japan concerning students to be

dispatched abroad and students already abroad for study-abroad programs, overseas study, etc.

Manual 4

Crisis prevention measures and response in the event of a crisis for international students studying at Mie

University

Manual 5

Prevention of crises, safety measures and crisis management to be taken by students etc. in the event of a crisis

*Manuals listed above other than "Manual 5" and "Manual 6"[A6] apply also to faculty members of Mie University traveling

abroad for official purposes whenever appropriate.

13

１. Orientations, study-abroad program briefings, pre-departure orientations, etc.

Information on the destination to be collected and briefings to be provided by the department

(1) Watch changes in international situations and trends (terrorist attacks, natural disasters, epidemics, etc.) in

the host country or region, collect information on risks and crisis and then give guidance and advice to students

based on such information. Use such means as MOFA's Overseas Safety Information HP and the websites of

overseas diplomatic establishments of Japan.

(2) Understand the characteristics of manners and customs, ceremonies and rituals in the host country or region

and cultural differences (including sexual ethics) and give guidance and advice to students.

(3) Investigate the emotions toward Japan, perceptions of the Japanese and people's tendencies in the host

country or region and give guidance and advice to students.

(4) Hold crisis management seminars and briefings to raise awareness on crisis management before travelling

abroad, inviting crisis management experts to attend.

(5) Require students travelling abroad for a study-abroad or overseas study program to submit a Notification of

Study-abroad/Overseas Study Program Enrollment (Form 1) that states the schedule and period of the program,

address, contact information ,supervising faculty member at the host institution or other relevant information.

Also, ensure in advance that students will promptly inform the university (i.e. the relevant department) of any

change occurring after departure.

(6) Distribute the following documents concerning crisis management for travelling abroad at orientations and

briefing sessions to call students' attention before travel:

-Kaigai Anzen Toranomaki ("Essential Safety Tips for Overseas Travel") (MOFA);

-Kaigaide komattara ("When you are in trouble abroad") (MOFA);

-Miedaisei no tameno kaigairyugaku handbook ("Study-abroad guidebook for Mie University students").

(7) Give handouts on overseas travel insurance and study-abroad insurance plans with instructions for purchase.

Also inform students that in reality, accidents may not be covered by complimentary insurance plans coming with

credit cards, or may be covered only to an insufficient extent. Explain further that some such risks not covered by

overseas travel insurance or study-abroad insurance may be covered by Gakusei sogo kyosai ("student mutual

aid") of the university Co-operatives Mutual Aid Federation or the optional study-abroad insurance for

14

policyholders of personal accident insurance for students pursuing education and research. It is also desirable

to investigate the mutual aid and insurance systems available at the host institution and give briefings on them.

(8) Brief students in advance on the communication network to be used in the Crisis Management System for

Study Abroad Students (overseas communication network: Appendix 2) and have them see it before departure.

(9) For students staying overseas for a month or longer, recommend a health check before departure. Require

all students with preexisting conditions to undergo a medical checkup before departure.

(10) Keep informed of infectious diseases prevalent in the host country/region.

→Collect information using the website of the Quarantine Information Office, Ministry of Health, Labor and

Welfare, or other resources.

(11) Instruct students to get vaccinated against infectious diseases prevalent in the host country/region before

departure.

(12) Ensure that students are healthy enough to endure their study-abroad programs and provide full

explanations of the problems that may arise if they venture to push ahead with the study-abroad program.

(13) Encourage students not to hesitate to consult with the relevant contact person whenever they feel

psychologically strained from studying abroad.

2. Costs for crisis management/response to be assumed by the university before departure

The university shall join the "J-Basic emergency/accident support system" of JCSOS which, in the event a

student of the university dies, is hospitalized or goes missing while staying abroad for a study-abroad/overseas

study program or the like, will cover the cost of responses to the situation, emergency reunion, repatriation of the

body, etc. The university will use the system in such an event and respond as an organization.

3. Other

1. Points to note for students applying for a leave of absence for the reason of "studying abroad"

Whenever a student submits a leave of absence for the reason of "study abroad," the department shall require

the student to submit a form equivalent to "Notification of Study-abroad/Overseas Study Program Enrollment

(Form 1)" which states the name of the host institution, method of contact, period of the program, etc.

2．Points to note when entering into an agreement

Whenever entering into an academic exchange/student exchange agreement with an overseas institution,

include measures to secure cooperation in the event of an emergency associated with the exchange activities.

3. Faculty staff members who will stay abroad for official duties for 6 months or longer are required by the

Industrial Safety and Health Act to undergo a medical checkup.

4. The relevant department shall organize pre-departure orientations with the cooperation of the International

Relations Office[A7], International Student Office, etc.

15


Conceivable cases of crises that may occur while a faculty staff member or student of Mie University is travelling

or staying abroad for official duties, study-abroad program, etc. include the following.

・Serious cases of a natural disaster, terrorist attack, plane or train accident, etc. occurring overseas that

involve one or more faculty staff members, students, etc. of the university (involvement in a natural disaster,

crime or accident)

・Serious conditions or death from injury or illness

・Involvement in a crime case or an accident as a perpetrator or a suspect

Depending on the situations of the faculty member(s) or student(s) encountered in the crisis, respond to each

case as described below.

・If a faculty member or a student of Mie University becomes a victim, perpetrator or a suspect and the said

person is missing, the university shall establish a task force and respond based on the Mie University

Crisis Management Regulations.

・While the said person's safety status is known, when the case has been in a stalemate, such as in the case

of a hijack, etc., or when the situation remains unresolved for whatever reasons:

⇒ [Response 1] When a task force is organized

・When a faculty member or student of Mie University is involved in a crime or accident as a victim,

perpetrator or a suspect, or when the said person is injured or ill, and the survival or death of the person

has been reported, the President should decide on whether or not to organize a task force based on the

Mie University Crisis Management Regulations.

When a task force is organized, the task force shall take necessary action.

⇒[Response 1] When a task force is organized

When no task force is organized, the department concerned shall take necessary action.

⇒[Response 2] When no task force is organized

・In case a faculty member or student of Mie University is involved in a crime or accident as a perpetrator or

suspect, the university shall cooperate with the relevant authorities in order to solve the case, while

endeavoring to respond sincerely to the victim(s), asking for the cooperation of the relevant authorities.

Furthermore, in readiness for cases such as those mentioned above, check with the host institution in advance

regarding communication and response in the event of a crisis, and make requests for cooperation.

16

2. Crisis response procedures [Response 1] When a task force is organized

Organize a task force basically using the following steps. The task force shall collect information, communicate

with the relevant authorities and parties and implement necessary emergency responses.

1. Organizing a task force

i) The President shall decide promptly on organizing a task force.

ii) For the organization and responsibilities of the task force, refer to Appendix 1.

iii) Basically, the task force shall be headquartered at the conference room on the second floor of the

Administration Bureau Building. Task force members shall gather at the task force office as soon as possible

after appointment.

2. Collecting information and communicating with the relevant authorities and parties

i) Arrange promptly for facilities and equipment necessary for the operation of the task force, collecting

information and communicating with the relevant authorities and parties (e.g. preparing telephone and facsimile

sets and lines usable for international calls and other necessary equipment and supplies).

ii) Basically, for collecting and communicating information in the event of an crisis, use the overseas

communication network (Appendix 2) with the cooperation of the Ministry of Education, Culture, Science and

Technology, the Ministry of Foreign Affairs, and Japanese diplomatic establishments in the host country/region

and the host institution.

iii) Any information concerning a case of a crisis shall be communicated to the head of the task force, and the

same then shall be communicated promptly to other task force members whenever necessary to share the

information.

3. Making judgements and decisions on response and implementation

i) The head of the task force shall decide on whether the university needs to send personnel to take charge of

response at the site and any other response after due deliberation based on information on the status of damage

to the faculty member(s) and/or student(s) involved in the emergency.

ii) If on-site response personnel are to be sent to a country/region in which an emergency has taken place, the

head of the task force shall promptly appoint the on-site response personnel, and the arrangement and

negotiations staff (International Relations Office) within the task force shall make necessary arrangements,

including for passports, air tickets and hotel reservations.

For the administrative procedures required within the university, including official travel orders and budget

management, the arrangement and negotiations staff within the task force and the department to which the staff

member(s) or student(s) concerned belongs (hereinafter referred to as "the department concerned") shall

cooperate in providing communication and coordination.

iii) If any family member of the staff member(s) or student(s) concerned accompanies the on-site response

personnel, the arrangement and negotiations staff from the task force shall help in making arrangements for air

tickets, hotel reservations and activities at the destination.

iv) The on-site personnel shall communicate and consult with the person in charge at the host institution, the

local diplomatic establishment of Japan and the relevant authorities and parties including police and hospitals,

17

plan what responses shall follow and proceed with such responses, reporting to, communicating and consulting

with the head of the task force and others as necessary.

v) The arrangement and negotiations staff in the task force shall promptly inform the insurance companies

concerned about the emergency and prepare for whatever procedures are necessary.

vi) On top of the aforementioned matters, the head of the task force shall make judgements and decisions on

necessary actions, including communication and coordination with the relevant authorities and parties, and

public relations as necessity arises and direct other task force members.

[Response 2] When no task force is organized

Basically using the following procedures, the department concerned shall take charge of collecting information,

communication with the relevant authorities and parties and whatever emergency responses are necessary.

1. Collecting information and communicating with the relevant authorities and parties

i) The department concerned shall collect accurate information on the situation of the emergency and the specific

status of damage to the student(s), soliciting cooperation from the International Relations Office and Student

Affairs Team or other institutions, in accordance with the overseas communication network (appendix 2) and the

internal communication network (appendix 3).

ii) The department concerned shall communicate to the President whatever information is deemed necessary.

2. Judgment and decisions on response and implementation.

i) The head of the department to which the faculty member(s) and/or student(s) involved in the emergency

belongs shall decide on whether the university needs to send personnel to take charge of response at the site,

as well as any other response, after due deliberation based on information on the status of damage to the faculty

member(s) and/or student(s) concerned.

ii) When dispatching on-site response personnel, the department concerned shall promptly appoint such

personnel and make necessary, arrangements including for an official travel order, passport, air tickets and hotel

reservations.

iii) If any family member of the staff member(s) or student(s) concerned accompanies the on-site response

personnel, the department concerned shall help in making arrangements for air tickets, hotel reservations and

activities at the destination.

vi) The on-site perssonnel shall communicate and consult with the person in charge at the host institution, the

local diplomatic establishments of Japan and the relevant authorities and parties, including police and hospitals,

plan what responses shall follow, then proceed with the response, reporting to, communicating and consulting

with the head of the department concerned as necessary.

v) The department concerned shall promptly inform the insurance companies concerned about the emergency

and prepare for whatever procedures are necessary.

vi) On top of the aforementioned matters, the head of the department concerned shall make judgements and

decisions on necessary actions, including communication and coordination with the relevant authorities and

parties, and public relations as necessity arises, and implement them.

vii) The department concerned shall report to the president about the aforementioned responses as necessary.

18

viii) The department concerned shall solicit cooperation from other sections such as the International Relations

Office or the International Student Office whenever necessary.

1. Guidelines for making decisions on the implementation, cancellation, rescheduling,

continuation or discontinuation of official overseas travel and study abroad programs

(1) Decision due to social circumstances of the host country/region

(Reference) Ministry of Foreign Affairs/ Overseas Safety HP http://www.anzen.mofa.go.jp/

The department to which the affected faculty member or student belongs or the task force shall make decisions

on the implementation, cancellation, rescheduling, continuation or discontinuation of official overseas travels and

study abroad programs considering (1) social circumstances in the host country/region, (2) circumstances

surrounding the host institution and (3) personal circumstances.

When making a decision regarding social circumstances in the host country or region, decide based on the

information concerning the security and safety within the specific country or region provided by the Ministry of

Foreign Affairs regarding measures to protect the safety of Japanese nationals overseas. In particular, when an

emergency such as a rapid deterioration of security, natural disaster or a state of disturbance has occurred or

the likeliness of such a situation is deemed to have increased, consider which one of the four below-listed levels

of Travel Advice and Warning (according to MOFA's Overseas Safety HP)[A8] the country or region would

hypothetically fall under based on its security status, and implement responses based on the level.

Level 1:Exercise caution

Level 2: Avoid non-essential travel

Level 3: Avoid all travel

Level 4: Evacuate and avoid all travel

Although Travel Advice and Warning has no legal binding force to prohibit travel or order evacuation, consider

this information fully whenever making decisions on the implementation, cancellation, rescheduling, continuation

or discontinuation of official overseas travels and study abroad programs. Consider also MOFA's Travel Advice

and Warning on Infectious Diseases.

(1) Levels of Travel Advice and Warning and guidelines for safety measures

● Exercise caution

This means that Japanese nationals traveling to and residing in the country or area are advised to stay alert to

the security situation. The program will be implemented or continued but caution should be exercised.

19

●Avoid non-essential travel

This means that Japanese nationals are advised to consider seriously whether the travel is essential or not, and

to take appropriate safety measures should they decide to travel. Basically, reschedule or cancel the program.

●Avoid all travel

This means that all Japanese nationals are urged to avoid all travel, regardless of purpose. Japanese residents

might be advised to consider the possibility of evacuation or to prepare for evacuation in certain cases. Cancel

the program or interrupt the stay and return to Japan.

●Evacuate and avoid all travel

This means that all Japanese nationals are urged to evacuate immediately from the country or the area to a safe

country or region (including returning to Japan). In such a situation, they are naturally urged to avoid all travel

regardless of purpose. Cancel the program or immediately return to Japan. (Responses to those who ignore

evacuation advice shall be determined on a case-by-case basis through discussion with the relevant authorities

and parties.)

(2) Levels of Travel Advice and Warning on Infectious Diseases ,etc.

The Ministry of Foreign Affairs releases Travel Advice and Warnings on Infectious Diseases in view of advice

from the World Health Organization, the situations in the country in which the infection broke out (status of

infection, medical system, etc.) and the moves of major countries, in response to changing situations.

Regarding countries and regions affected by infection, in accordance with to the declarations of the WHO, Travel

Advice and Warnings on Infectious Diseases are issued in the patterns listed below:

●Before Phase 4 is declared (when outbreaks of infections such as pandemic influenza infections are

suspected)

Travelers: Consider avoiding non-essential travel, including possibilities of rescheduling.

Residents: Consider possibilities of future actions, including evacuation.

●After Phase 4 is declared (when outbreaks of infections such as pandemic influenza infections are confirmed)

Travelers: Avoid travel and reschedule.

Residents: Exiting from the country or local provision of sufficient medical care may become impossible

after some time. Consider evacuation, taking account these possibilities. Note that returnees may be held in

quarantine.

●Exceptional cases (e.g. when the authorities of the affected country stop departures from the country)

Residents: Stay in a safe place and take full measures to prevent infection.

Note) WHO pandemic phase descriptions

20

Phase 1: No animal influenza virus circulating among animals have been reported to cause infection in humans.

Phase 2: An animal influenza virus circulating in domesticated or wild animals is known to have caused infection in humans

and is therefore considered a specific potential pandemic threat.

Phase 3: An animal or human-animal influenza reassortant virus has caused sporadic cases or small clusters of disease in

people, but has not resulted in human-to-human transmission sufficient to sustain community-level outbreaks.

Phase 4: Human-to-human transmission of an animal or human-animal influenza reassortant virus able to sustain community-

level outbreaks has been verified.

Phase 5: The same identified virus has caused sustained community level outbreaks in two or more countries in one WHO

region.

Phase 6: In addition to the criteria defined in Phase 5, the same virus has caused sustained community level outbreaks in at

least one other country in another WHO region.

(3) Recommended links for overseas travel safety checks

・Ministry of Foreign Affairs (http://www.mofa.go.jp/mofaj/)

・MOFA travel information (medical services in countries across the world)

(http://www.mofa.go.jp/mofaj/toko/medi/index.html)

・MOFA Overseas Safety HP (http://www.anzen.mofa.go.jp/)

・Ministry of Health, Labour and Welfare (http://www.mhlw.go.jp/)

・ Quarantine Information Office, MHLW - FORTH (For Travelers' Health) website

(http://www.forth.go.jp/)

・ Quarantine Information Office, MHLW - ProMED-mail database link from the FORTH website

(http://www.promedmail.org/?p=2400:1000)

・National Institute of Infectious Diseases (NIID) (http://www.nih.go.jp/niid/ja/)

・Infectious Disease Surveillance Center (IDSC)

(http://www.nih.go.jp/niid/ja/from-idsc.html)

・World Health Organization (WHO) website (http://www.who.int/en/)

・US Center for Disease Control and Prevention (CDC) (http://www.cdc.gov/travel)

・Japan Overseas Medical Fund (JOMF) (overseas medical information) website

(http://www.jomf.or/jyouhou/)

(2) Decision due to circumstances surrounding the host institution

In the following cases, study-abroad/overseas study programs, as well as any other overseas programs, shall be

cancelled, rescheduled or discontinued and participants shall return to Japan:

i) Impossibility of continuing study at the host institution (inadequate academic performance, natural disaster,

bankruptcy of the host institution, etc.);

ii) When the student has been expelled from the host institution;

iii) Deterioration of the natural environment in the host country or region (causing difficulty in continuing life).

http://www.cdc.gov/travel

21

(3) Decision due to personal reasons - i) Illnesses and injuries

(i) Ensure that each student planning to travel abroad for a study-abroad program or another long term study

program (for a month or more) undergoes a medical checkup and get prepared to control any chronic

conditions. Those who are receiving regular outpatient treatment should ask for a doctor's opinion on the

ability to endure the study-abroad program. Instruct them to arrange for continued treatment, for example,

by investigating local medical services available in the host country/region.

(ii) When a student needs to be hospitalized for a month or more for an illness or injury (except for in emergency

cases), the student is basically encouraged to return to Japan. Also, in case dialysis or home treatment such

as rehabilitation becomes necessary for a disease, it is desirable to return the student, giving priority to

health control.

(iii) For students having a psychiatric condition that would make it difficult to continue with the program, it is

desirable to return to Japan respecting also the opinions of doctors and counselors.

(iv) Also in view of differences in medical systems and health insurance systems between the host country or

region and Japan, consider temporarily returning the student to Japan for treatment from the viewpoint of

the cost of hospitalization or operation.

(vi) Instruct students to always check the positions of fire extinguishers, evacuation routes and emergency exits

of their lodgings upon moving in to be prepared for fire.[A9]

(2) Crimes

(i) When the person becomes a perpetrator of a crime under the criminal law, or a perpetrator or suspect of an

act of terrorism

⇒ The person will be punished under the law of the host country. Mie University shall decide on an appropriate

response based thereon.

(ii) When the person becomes dependent on (illegal) drugs, etc.

⇒ Decide on a response based on the legal decision of the host country.

(3) When the person becomes a perpetrator or suspect of a crime under the civil law[A10]

⇒ Mie University shall decide on an appropriate response based on the decision based on the applicable law

and regulations of the host institution or country.

22

１. Preparation before departure

1. Basic idea on crisis management for study-abroad or official overseas travel, etc. and preparation

(1) Be fully aware of the possibilities of crises.

(2) Conduct simulations of crisis responses.

(3) Undergo health checkups. (Consult the Center for Physical and Mental Health[A11] or undergo medical

checkups.)

2. Procedures and steps required at Mie University before departure

(1) Be sure to submit Notification of Study-abroad/Overseas Program Enrollment (Form 1) to Mie University

(i.e. the relevant department).

(2) Participate in briefings and orientations concerning crisis management.

3. Insurance and other points to check

(1) Purchase one or more insurance plans to prepare for emergencies during overseas travel and study-

abroad programs. (e.g. overseas travelers' personal accident insurance or Gakusei sogo kyosai of the university

Co-operatives Mutual Aid Federation)

(2) Check the compensation to be provided by the travel agency used for buying air tickets and the airline

company.

(3) Inform Mie University (i.e. the relevant department) about the insurance plans purchased before departure.

(4) Register on MOFA's "Tabi-Regi" website.

4. Need to collect information on international situations and safety at the destination

(1) Become informed on the changes and trends in international situations.

(2) Become informed on safety situations at the destination (for example, using websites of MOFA and

Japanese embassies/consulates abroad)

(3) Become informed on infections at the destination (for example, using the website of the FORTH page of

the Quarantine Information Office, MHWL) and receive necessary vaccinations.

(4) Learn about the politics, society and culture of the host country or region, relationship with Japan and local

people's perception of Japan.

5. Collecting information on the crisis management system in the host institution, etc.

(1) Investigate what type of orientation is provided on the crisis management system or crisis management.

(2) Become informed on the types and coverage of insurance plans concerning crisis management that can be

purchased in the host country/region.

2 Things to be done after arriving in the host country/region

23

1. Submitting a residence report to the Japanese diplomatic establishment at the destination and keeping

informed of travel advice and warnings

(1) The Passport Law requires Japanese nationals staying abroad for three months or longer to submit a

residence report to enable the local diplomatic office of Japan to check their safety status and contact them to

provide arrangements for evacuation or protection in the event of a natural disaster, terrorist attack, etc. Also,

whenever traveling to a country or region where security situations are unstable, a residence report should be

submitted even for stays shorter than three months.

(2) Become informed of travel advice and warnings concerning the host country/region using such means as the

website of the local diplomatic establishment of Japan.

2. Learning about the crisis management system at the host institution and communicating with Mie University

(1) Collect information on crisis management in the host institution and never miss orientations or other

information opportunities.

(2) Learn about the emergency response system and communication system of the host institution and give the

information to Mie University (i.e. the relevant department).

(3) Give information on the insurance purchased in the host country/region and its coverage to Mie University

(i.e. the relevant department).

3. Crisis management by a faculty member/student during travel and stay

(1) Always carry an emergency contact list (including the telephone number and address of the host institution)

whenever going out.

(2) Check also how you can contact your family in the event of an emergency.

(3) Check how you can contact Mie University in the event of an emergency and become prepared for the same.

・Prepare a route of contact by yourself or from the relevant people at the host institution to contact Mie

University (i.e. the relevant department).

・Inform the relevant people at the host institution of the emergency contact at Mie University (i.e. the relevant

department).

・Prepare so that communication based on the Crisis Management System for Study Abroad Students

(overseas communication network: Appendix 2) is available.

(4) Avoid driving while staying abroad (because it will involve many problems in terms of procedures, liability and

cost in the event of a traffic offence or accident).

3. Response to an emergency encountered

1. Contact the emergency contact at the host institution and follow his or her instructions.

2. Contact Mie University (i.e. the relevant department) based on the Crisis Management System for Study

Abroad Students (overseas communication network: Appendix 2) for consultation. If you are unable to do so by

yourself, ask someone at the host institution or the local diplomatic establishment of Japan to contact Mie

University (i.e. the relevant department).

3. Follow the information and instructions from the local diplomatic establishment of Japan.

4. Contact your family.

24

5. Contact your insurance company.

1. Matters to be explained at newcomer orientations (outline)

Instructions concerning safety control and crisis management to be given by departments

Briefings at newcomer orientations by departments shall basically include the following points.

i) Ensure that international students submit an International Student Personal Data Sheet (containing address,

telephone number and e-mail address) to the university.

ii) Instruct them to notify the university whenever extending a visa, or leaving Japan to attend an academic

conference, to temporarily return to the home country or for a private trip.

iii) Strongly encourage them to undergo periodical medical checkups and purchase one or more insurance

policies (National Health Insurance, Personal Accident Insurance for Students Pursuing Education and

Research, etc.)

iv) Make sure that they know whom to contact in the event of an emergency. Make clear particularly the contact

person at the department on holidays.

v) For crisis management to be pursued by students etc. while they are temporarily back in their home country

(especially in the event of a terrorist attack, civil strife, SARS outbreak, etc.), follow Manual 4: Crisis

management to be implemented by faculty members and students.

2. Safety control in normal times

In normal times, departments shall use adequate safety control measures as listed below:

i) Manage updates to International Student Personal Data Sheets (containing addresses, telephone numbers,

e-mail addresses etc.).

ii) Be sure to keep track of their visa extensions and control their temporary exits from Japan for congress

participation, temporary returns home or private trips.

iii) Make sure that they undergo regular medical checkups.

iv) Keep track of their insurance status (whether they have purchased a National Health Insurance policy,

Personal Accident Insurance for Students Pursuing Education and Research, etc.).

3. Matters to be explained at newcomer orientations (specific matters)

25

Departments shall explain the following matters to students concerning crisis management and emergency

response in the event of an emergency listed below and call such matters to their attention at newcomer

orientations.

(Cases of conceivable emergencies)

I. Natural disasters (earthquakes, typhoons, floods, etc.)


Ⅲ. Accidents such as traffic accidents, fire, drowning, etc.

Ⅳ. Health and hygiene (including intractable diseases, SARS and mental illnesses)

Ⅴ. Cultural adaptation

VI. Other[A12]

Ⅰ. Natural disasters a. Measures against earthquakes

1. Instructions concerning natural disasters (earthquakes, typhoons, floods etc.)

(1) Measures against earthquakes

i) Should an earthquake occur, do not panic but act (evacuate) with a cool head while protecting your head

with something such as a cushion.

ii) Should an earthquake occur, close the main gas valve, interrupt electric devices and evacuate.

iii) Prepare a portable radio, flashlights and drinking water, check evacuation sites and use fall-prevention

measures for furniture.

iv) Learn about how terrible tsunamis can be.

Ⅰ. Natural disasters b. Measures against typhoons and floods

(2) Measures against typhoons and floods

i) Never approach rivers or the sea when a typhoon has hit or under a heavy rain. Avoid going out for non-

essential purposes.

ii) Prepare a portable radio, flashlights, drinking water and emergency provisions in normal times.

iii) Check and configure tools for gathering information (disaster information via radio, TV and cellular phones).

Check evacuation sites.

iv) Before and during typhoons and heavy rain, check weather information on TV, radio, etc. and pay attention.

Evacuate whenever necessary.

Ⅱ. Crimes

2. Make sure that they should comply with Japanese law, not be perpetrators and respond as victims in the

manner described below.

i) Make sure that they should call the police and/or rescue (110 or 119) and remember to call the university.

(Make sure whom they should contact).

ii) Make sure of what they should do as a victim when they cannot communicate with the police or hospital staff,

etc. due to a language barrier and a consultant (interpreter) from the university is necessary.

26

Ⅲ. Accidents such as traffic accidents, fire or drowning, etc.

3. Instructions for safety regarding traffic accidents, fire, etc.

i) Make sure they fully recognize the gravity of self-responsibility whenever driving a car or motorbike.

ii) Make sure they always purchase voluntary insurance before driving a car or motorbike.

iii) Accident reporting: Instruct students to remember to call the police and rescue (110 and 119) as well as the

university. (Make sure whom to contact.)

iv) Show them what to do if they have a language barrier and need to consult with someone.

v) Encourage them to purchase a fire insurance policy such as "Comprehensive Renters' Insurance for Foreign

Students Studying in Japan" for fire preparedness.

vi) Instruct students to always check the positions of fire extinguishers, evacuation routes and emergency exits of

their lodgings upon moving in to get prepared for fire.

vii) Instruct students to be sure to check how to use fire extinguishers provided at their lodgings.

viii) In normal times, the university shall carry out simulations of key operations in the initial response to a fatal

traffic accident (identifying a body, contacting the family, receiving the family coming to Japan, dealing with

economic issues, passports and visas, preserving the body and dealing with the funeral).

Ⅳ. Health and hygiene

4. Instructions concerning health and hygiene

i) Make sure that students undergo regular medical checkups.

ii) Show whom to contact or consult with if a student will be absent for illness for a long time.

iii) Explain to students what problems will arise unless they purchase a National Health Insurance policy and

what may happen in case a treatment is not covered by insurance.

iv) Upon the enrollment of international students, check their pre-existing conditions and keep informed of their

health conditions.

v) Explain to students that they may be returned home by a decision of the head of the relevant department

once the continuation of their overseas trip or study-abroad program becomes difficult due to a serious illness

or an intractable disease.

vi) Prepare a response plan assuming the worst case scenario (desirably using insurance). For example,

assuming hospitalization from an intractable disease that involves a risky operation, carry out a simulation

considering the following points.

a) The composition of a task team

b) Simulate actions up to an operation (explaining the patients' conditions (language issue), whether to call up

parents and get consent and finding a surety for hospitalization).

c) Remember issues about nursing care and support after the operation or after hospital discharge (knowing the

patient's wishes and working for the same).

d) Consider economic issues (medical cost, availability of insurance, student status at the university and tuition

fee and living cost after discharge from hospital).

27


5.Establish a contact for counseling on problems related to lifestyle and customs or religion and the available

counseling system (mental care and support) and provide information on the same.

28

VI. Other

6. Provide information on the university's response system to cope with problems such as in human relations,

different types of harassment (sexual harassment, academic harassment and power harassment[A13]), study,

career, tuition fees and other economic issues. Plan also for responses in which the student concerned feels no

language barrier.

4. Insurance the university encourages international students to purchase

If an international student dies, suffers a serious disease or is injured while studying in Japan, there may arise a

need to pay the cost of inviting the family, transporting the body and cremation. Hence, the university

encourages international students to purchase an international student insurance plan, including emergency

reunion coverage (which covers the cost of repatriation and cremation).

29


Conceivable cases of emergencies that may be encountered by international students studying at Mie University

include the following:

(Cases of conceivable emergencies)

Ⅰ. Natural disasters (earthquakes, typhoons, etc.)


Ⅲ. Accidents such as a traffic accident, fire or drowning, etc.

Ⅳ. Health and hygiene (including intractable diseases, SARS and mental illnesses)


Ⅵ. Other (human relations, harassment and problems related to study or tuition fees)

2. Crisis response procedures

Procedures for collecting information and communicating in the event a crisis arises for one or more international

students studying at Mie University should basically conform to university regulations, crisis management

manuals [A14]and procedures provided by this manual.

In the even a crisis arises for one or more international students studying at Mie University, the President shall

decide on whether or not to organize a task force based on the Mie University Crisis Management

Regulations.

When a task force is organized, the task force shall take a necessary action.

⇒Use the same procedures as prescribed in "Manual 2 [Response 1] When a task force is organized."

If no task force will be organized, the department concerned shall take a necessary action.

⇒Use the same procedures as prescribed in "Manual 2 [Response 2] When no task force is organized."

For the collection of information and communication, follow basically Appendices 1, 3, 4 and 5 soliciting

cooperation from the relevant authorities and parties.

3. Response to the student’s home institution

Whenever the need for crisis management arises, communicate and coordinate with the home institution of the

affected international student and the Japanese diplomatic establishment in the student's home country or region

as required.[A15]

4. Decision on cancellation, rescheduling, continuation or discontinuation of the study-abroad

program

30

To make a decision on the cancellation, rescheduling, continuation or discontinuation for returning home of a

study-abroad program, take account of the student's circumstances and wishes, the opinion of the home

institution, situations in the country or region concerned and international situations as well as Mie University's

regulations.

31

1. Form 1

Notification of Study-abroad /Overseas Program Enrollment

Name Student ID No.

Department

Supervisor

Department Title

Destination country

Host institution

Undergraduate/ graduate school

Address

Program period ( / / ) to ( / / ) (DD/MM/YY)

Program name (Leave

blank if there is no name)

Is the program funded by a

3rd party?

・Yes (Funded by:

Description: )

・No

Passport number Valid until / / ((DD/MM/YY)

Visa type Visa Ref. number

Do you have a "JEES Personal Accident Insurance for Students Pursuing Education and Research"

policy? Yes / No

Overseas travel insurance, etc. (*Also, for any insurance policy purchased after submission of this

document, please give the following information to the office.

Company name Phone number

Insurance policy number Insurance type

Scheduled date of departure / / (DD/MM/YY) Flight number

Origin Destination

Scheduled date of return / / (DD/MM/YY) Flight number

Origin Destination

Emergency contact in Japan 1 (*Provide a number constantly available for contact, such as a mobile

phone number.)

Name Relationship

Address

Phone number

32

Emergency contact in Japan 2 (*Provide a number constantly available for contact, such as a mobile phone

number.)

Name Relationship

Address

Phone number

*If you take any flight other than a nonstop flight[A16],, attach a copy of the flight schedule.

33

2. Appendices

Appendix 1 Organization Chart of Crisis Management Task Force for International Activities of Mie

University Public relations

Task force Handling the relevant authorities

secretariat

(administration)

(Task force members) Handling families

Vice chair

Chair Members

Vice chair Arrangement/negotiation

On-site response

Note) The chart shows the basic composition only.

Members may vary from case to case.

Director, Center for International Eduction

and Research

Director, Student

Support Center

企画総務部長

Director, Academic

Affairs &

Information Dept.

Executive Vice President for

research/ international

affairs

Vice President

for risk

management

Manager, Public Relations Office

Director, Student

Affairs Dept.

Head, Student Affairs Office

International Student Office

Team from the relevant

departments

To collect local information to

report to the Chair and

communicate to the staff

concerned;to arrange for

dispatching on-site staff while

communicating directions from the

task force to the on-site staff

While going to the site and communicating detailed information to the task force, to clean up after the case following directions from the task force; to take care of the family in the host country

Director,

Academic

Affairs &

Information

Dept.

Head of the

relevant

department

Directors, Academic Affairs

& Information Dept.

Co-

operation

International Relations Office

Head, International

Relations Office

International Relations

Office/International Student Office

Director, Center for International Education and

Research

President

Executiv

e V

ice

Pre

sidents,V

ice P

resid

ents

Directors, Administration Office of the

relevant department concerned

Co-

operation

Manager, General Affairs Office

General Affairs Team

Head of the

relevant

department

Directors, Administration Office of the

relevant department

Head International

Relations Office/ Head, Student Affairs Office.

To serve as contact point for outsiders such as the media; to arrange for press conferences

To take charge of communication and coordination with the authorities concerned, such as MEXT and MOFA

To communicate the outline, details and development of the accident to parents, etc.; to serve as contact point for parents after this

Administration Office of the

relevant department

Inte

rnatio

nal S

trate

gy H

eadquarte

rs

Public Relations Office

34

2. Appendices

Appendix 2 Crisis Management System for Study-Abroad Students

"Communication network to be used in the event of an accident or crime during an overseas program" (overseas communication

network)

Report (communication & consultation)

Communication

Japanese embassy/consulate

(local diplomatic establishment)

Student

When injured or hospitalized due

to an accident or crime while

studying overseas

(The host institution reports to Mie

University about a missing or killed

student.)

Mie University

Organizes a task force if necessary; dispatches

a faculty member to the host country/region

depending on the situation

Student's family

Discusses with Mie University and travel

to the host country depending on the

situation

Authorities concerned, such as

MEXT and MOFA

Host institution

(host university)

Abroad Japan

Discuss course of

action

Discuss course of

action

Communication & consultation

35

(1) After receiving a call, call the next person in the network.

(2) The relevant managers shall communicate the information to the

parties concerned based on the Organization Chart of the Crisis

Management Task Force

2. Appendices

Appendix 3 Communication Network to be Used in the Event of an Accident or Other Incident during an

Overseas Program (internal communication network)

Switchboard: 059 232 1211

Direct call: 059 231 xxxx

During business hours, call (ext.xxxx)

Emergency

(Accident/Other Incident) Security office

(9649)

059-231-9649

President

Manager in charge

of the relevant risk

management within

the Administration

Bureau

Executive in charge

Manager of the department at

which the crisis occurred

Financial Planning

Team

Manager,Gen

eral Affairs

Office(9004)

36

2. Appendices

Appendix 4: Emergency Response System (for accidents or other incidents)

Emergency (Accident/Other Incident)

・Department of Safety and

Hygiene

・Center for International

Education and Research

International Relations Office

・Student Affairs Office

・Center for Physical & Mental

Health

Head of the

each

department

Administration

Office of each

department

Organization of an emergency response team

(Responsibilities)

・To take charge of initial response as required

・To discuss matters with the persons concerned within the department

・To communicate and coordinate with external bodies, etc.

・To provide a contact point for communication with the police, hospitals, immigration authorities, insurance

companies and other relevant parties

・To take charge of communication and coordination with the student’s family, home university, etc.

(Procedures)

1 In the event of a crime, accident or other incident, basically use the internal communication network of

Appendix 3.

2 Upon receiving information on the occurrence of an accident or other incident, the head of the department

concerned shall organize an emergency response team and control response operations.

3 The department that has organized an emergency response team shall take charge of response in

coordination and cooperation with the Center for Physical & Mental Health, Student Affairs Office, and

International Relations Office as appropriate.

Information

Coordination

and

Cooperation

Controls

operations for

emergency

response

37

2. Appendices

Appendix 5: Crisis Management System for International Students, etc.

(within Japan/external communication network)

Reporting (communication/consultation)

Communication

Communication

Reporting (communication/ consultation)

Communicatione

Japanese embassy/consulate

(Diplomatic establishment in the student's

home country/region)

Student/researcher's home

institution

Student/researcher’s

family

International student

International researcher

Mie University (faculty department, etc.)

To organize, as required, a task force to take

charge of response

The Ministry of

Education, Culture,

Sports, Science and

Technology

Diplomatic establishments of the

student/researcher's home

country in Japan (the embassy of

the student’s home country), the

Immigration Bureau, etc.

The Ministry of Foreign Affairs etc.

Overseas Within Japan

38

3. Crisis management procedure for international activities involving Mie University

Crisis management procedure for international activities involving Mie University

[Decision by President, July 28, 2005]

(Purpose)

Article 1 The purpose of this procedure is to define essential matters involving the crisis management system of Mie

University(hereinafter referred to as "the University") for response to crises associated with a variety of phenomena arising in the process

of promoting international exchange promptly and appropriately, in order to ensure the security of the faculty staff and students in

pursuing international exchange.

(Definitions)

Article 2 For the purpose of this procedure, the terms in the following items shall have the meanings prescribed respectively in the

following items :

(1) The term "department(s)" means the Administrative Bureau, faculties, graduate schools, attached research institutes, university

hospital, university library, special facilities for research and education and inter-university facilities, as well as other organizations

equivalent thereto

(2) The term "department head(s)" means the head(s) of the department(s) defined above.

(Scope)

Article 3 The scope of phenomena to be subject to crisis management as defined by this procedure shall fall under any of the following

items:

(1) A problem that may seriously impede the pursuit of education and research activities conducted overseas by a faculty member or

student of the University;

(2) A problem that may seriously impede the pursuit of education and research activities conducted by an international student or

researcher working at the University;

(3) A serious problem that concerns the safety of the University's faculty members and students overseas;

(4) A serious problem that concerns the safety of international students and researchers working at the University;

(5) A problem that may undermine the public trust in the University; and

(6) Other phenomena falling under any of the above items that require systematic and intensive measures.

(Responsibilities of the President, etc.)

Article 4 The President shall take necessary measures concerning the University's crisis management system and response as a

controller of crisis management as defined in this procedure.

2 Each department head shall take necessary measures concerning the department's crisis management system and response.

(Measures to enhance the crisis management system)

Article 5 The President and department heads shall endeavor to enhance the crisis management system daily through circulating

informative materials, organizing training concerning crisis management, or any other measures.

2 The President and department heads shall promptly provide the University's faculty members and students with necessary information

in accordance with this procedure whenever a phenomenon falling under any item of Article 3 has occurred or is likely to occur.

(Collection of information on a crisis)

39

Article 6 The faculty members and students of the University shall report to their department head whenever they have information that

a crisis phenomenon requiring urgent action as defined under Article 3 has occurred or is likely to occur.

2 A department head who has received such information shall check the status of the crisis, take necessary emergency measures and

report to the President.

3 Upon receiving such a report, the President shall discuss with the aforementioned department head the policy for response to the crisis

and determine a policy.

(Organization of a task force)

Article 7 The President shall promptly organize a task force concerning the situation whenever it is deemed necessary to deal with the

phenomenon.

2 A task force shall be composed of a Chair, Vice Chairs and members.

3 The President shall be appointed the Chair of the task force and control its operations.

4 The Executive Vice President (for research and international affairs) and the Vice President (for risk management) shall serve as Vice

Chairs to assist the Chair.

5 The task force members shall be appointed by the Chair, and shall engage in task force operations.

6. The administrative service for the task force shall be performed by the International Relations Office, Student Affairs Office and

Department of Safety and Hygiene with cooperation from related departments.

7 The task force shall be resolved upon completing response to the crisis phenomenon.

(Exceptional operations)

Article 8 The President may bypass required deliberations by the Board, Management Committee, Education and Research

Council, department heads' meetings and commissions (hereinafter referred to as “the Board, etc.”) for taking action if it is deemed

essential to protect the life and body of a faculty member or student and deemed urgently necessary. In such cases, the President

shall report to the Board, etc. after completing the response to the relevant case.

2. In the event that a phenomenon related to a single department alone has occurred and response by the department is deemed

appropriate, the President may entrust response to such phenomenon to the relevant department head.

3. In such cases as mentioned in the above paragraph, the relevant department head shall solicit cooperation from the Center for

Physical & Mental Health, Student Affairs Office and International Relations Office whenever appropriate.

(Provisions for temporary absence of the President)

Article 9 When the President is absent for an overseas trip etc. the executive who has been designated in advance by the President

shall take charge of crisis management in accordance with this procedure.

(Miscellaneous)

Article 10 Matters essential for crisis management associated with the University's international activities other than those specified

herein shall be stipulated separately.

Bylaw

This procedure takes effect as of July 28, 2005.

Bylaw

This revision takes effect as of October 1, 2007.

Bylaw

40

This revision takes effect as of April 1, 2014.

mie university crisis management manual for …±機管理英.pdf6 (1) conceivable cases of crisis...

Documents