Midwestern State UniversityHuman Resources

How to Complete a Hiring Screening MatrixFaculty & Staff

03/11

Purpose of the Hiring Screening Matrix• Intended to assist supervisors in evaluating applicants to ensure that hiring

decisions are objective, fair, and unbiased and based on job-related criteria

• Form is to be completed by the hiring supervisor or chair of designated search committee, if applicable

• List the applicants on the matrix BEFORE determining their ranking, interviewing, or making hiring decisions

– The total ranking score of each applicant on the form is used to determine eligibility for interview

• Begin completing the form as applications are received and continue until the position has been closed and all applicants have been listed and ranked

– You may begin interviewing applicants while still receiving applications

• Before completing the Hiring Matrix, be sure to review the form’s instructions

Hiring Matrix

• Matrix will be emailed by HR to hiring supervisor after position has been posted

• HR will customize the matrix based on the job description

• The hiring supervisor may change or add to the requirements on the matrix based on the job description or special requirements

• Alphabetize the candidates by last name

• Assign a 0 score if applicant does not meet requirement

• Assign a 1 score if applicant meets requirement

• Assign a 2 score if applicant exceeds requirement

• Add the scores across for each applicant and enter a Total Score to determine applicant ranking

Matrix Scores

Matrix Instructions for Clerical Positions

• Includes a column for the actual typing speed– The actual typing speed is not added in the applicant’s total

score

• Includes a column for the matrix typing score– Assign a typing score based on typing speed:

• 0-31 wpm = 0 score

• 31-60 wpm = 1 score

• 61 + = 2 score

– Matrix typing score is added in the applicant’s total score

• May be submitted to HR by email or may be printed and completed by hand

• Must include all applicants that have submitted an application for your position

• If you choose to leave the position open during interviews, all applications received during this time must be evaluated and added to the matrix

Hiring Matrix

• Select at least three applicants to interview who meet the minimum requirements

• Written justification is needed if interviewing less than three applicants receiving the highest total scores

• Matrix must be approved by HR Director before interviews are scheduled

Interviews

For additional information, please call Human Resources at 4221.