MIDDLETOWN AREA SCHOOL DISTRICT School Board Meeting

April 27, 2015 – 7:00 p.m. MINUTES

Members in attendance were: Mike Corradi, Newton Davis, Melvin Fager, Terry Gilman, David John, Barbara Layne, Pamela Price, and Michael Richards. Members not in attendance were: Gordon Einhorn. Staff/Public in attendance were: Dr. Lori Suski, Superintendent of Schools; David Franklin, Assistant to the Superintendent for Finance and Operations/Board Secretary; Jeffrey Litts, District Solicitor; Jody Zorbaugh, Communications Specialist/Recording Secretary; Josh Bleecher, Computer Technician; Christine Mostoller, Assistant to the Superintendent for Curriculum, Instruction and Assessment; Marie Drazenovich, Director of Student Services; Heidi Zula, Director of Human Resources; William Meiser, Director of Operations; John Brougher, Director of Information Technology; Darren DiCello, Director of Instructional Technology; Krystal Palmer, Director of Special Education; Tom Shaffer, Fink Elementary School Principal; Chelton Hunter, Kunkel Elementary School Principal; Earl Bright IV, Reid Elementary School Principal; Kevin Cook, MAMS Principal; Chris Sattele, MAMS Assistant Principal; Michael Carnes, MAHS Principal; Mike Corney, Amber Geist, Marianne Moore, Justin Smith, Ashley Housel, Emily Kreider, Jodi Sessa, Trevor Davis, Dawn Zimmerman, Holly Criniti, Mande Rushow, Gail Jones, Linda Eppley, District Professional Staff; Sarah Biegert and Jim Morrissey, The Nutrition Group; David, Angie and Dylan Ruiz, Scott, Amy and Sara Dintiman, Walter and Marianne Gursky, Matthew, Rowan, Aiden and Nolan Sessa, Brad, Jennifer and Nathaniel Kinsey, Brendan, Jenna, Nate and Julianna McGlone, Morris, Rosanna and Madison Zettlemoyer, David, Melissa, and Benjamin Rine, Steve and Kathy Rine, Piyushkumar, Dimple and Aayushi Patel, Tim and Madison Lewis, Chris, Leslie, Dagen and Ryan Hughes, Chris, Betsy and Zach Gates, Aly Marshall, Sam Romberger, Jordan Smith, Shayna Cole, Greggory Sullivan, Natalie Souders, Samara Scott, Sheryl Cyphert, Linda Mehaffie, Interested Students and Citizens; and Dan Miller, Reporter.

Call to Order Ms. Layne called the meeting to order and asked those present to

participate in the Pledge of Allegiance and a moment of silent meditation. Ms. Layne reported that the School Board met in Executive Session on Thursday, April 21, 2015 at 5:45 p.m. to discuss student matters.

Roll Call Ms. Layne asked the Secretary, David Franklin, to call the roll. A quorum was present as noted above. Ms. Layne noted that Mr. Einhorn was out of town on business.

Introduction of Meeting Guests and

Presentations

Student Comments Student Council: Dr. Suski introduced Ryan Hughes and Rowan Sessa. The students reported on the activities of Student Council. Key Club: There were no students present to report for Key Club.

Recognitions Dr. Suski introduced Madison Lewis as the Student of the Month for April and Dagen Hughes as the Rotary Student of the Month for April. Madison selected Ms. Tiffany Schell as the educator who had most influenced her school career and Dagen selected Mr. Scott Pettis as the educator who had most influenced his school career. The students and educators came forward to be congratulated by the Board members.

Dr. Suski explained that a video had been created to feature the 2014-2015 Outstanding Students of the Year from the three elementary schools and the middle school. Dr. Suski noted that the two (2) outstanding middle school students created their own videos to introduce themselves to the School Board using their iPads. Dr. Suski said that Communications Specialist, Jody Zorbaugh, and her high school intern, Jordan Handley, collaborated to produce a video to introduce the six (6) outstanding elementary students which preceded the segment for the middle school students. After the video was presented, the building principals introduced their honorees and the students and principals came forward to be congratulated by the Board members.

Mr. Tom Shaffer introduced the Fink Elementary School honorees: Madison Zettlemoyer & Dylan Ruiz Dr. Chelton Hunter introduced the Kunkel Elementary School honorees: Sara Dintiman & Nathaniel Kinsey Mr. Earl Bright introduced the Reid Elementary School honorees: Julianna “Jules” McGlone & Benjamin Rine Mr. Kevin Cook introduced the MAMS honorees: Aayushi Patel & Aiden Sessa Mr. Chris Sattele, MAMS Assistant Principal and Mr. Trevor Davis, MAMS Gifted Teacher, also congratulated the MAMS students.

Presentations Youth & Government Club: Emily Kreider introduced several Youth & Government Club students. The students reviewed the events that the

club participated in during the year.

Public Comment Samara Scott, 1862 Lakeside Drive, said she was a very involved parent in the District with children at Reid, MAMS and MAHS. Ms. Scott said she was having issues with a teacher/coach regarding her son who plays sports. Ms. Layne asked Ms. Scott to contact Dr. Suski to discuss her concerns since this was a personnel matter that should not be discussed at a public meeting.

Secretary’s Report

Minutes Mr. Richards moved and Ms. Price seconded a motion to approve the minutes of the March 23, 2015 School Board Meeting. The vote to approve the motion was 8 to 0.

Communications Mr. Franklin said the Board Committee Calendar for May 2015 was attached to the agenda and that changes to previously scheduled nights and times were in red.

Treasurer’s Report Mr. Gilman moved and Mr. Richards seconded a motion to approve the Treasurer’s Report for March 2015. The vote to approve the motion was 8 to 0. (See Attachment)

Bill Lists Mr. Gilman moved and Mr. Davis seconded a motion to approve the "List of Paid Bills" with totals by fund, as detailed. The vote to approve the motion was 8 to 0. (See Attachment)

Fund 10 - General Fund $381,778.85 Fund 32 - Capital Reserve Fund $24,522.55 Fund 38 - High School Capital Projects Fund $0 Fund 51 - Food Service Fund $0 Fund 59 - WMSS Radio Station Fund $40.73 Fund 72 - Expendable Trust Fund $0 Fund 74 - Nonexpendable Trust Fund $0 Fund 81 - Student Activities Fund $7,382.56

Mr. Gilman moved and Mr. Richards seconded a motion to approve the "List of Unpaid Bills" with totals by fund, as detailed. The vote to approve the motion was 8 to 0. (See Attachment)

Fund 10 - General Fund $790,665.39 Fund 32 - Capital Reserve Fund $21,479.70 Fund 38 - High School Capital Projects Fund $913,926.23 Fund 51 - Food Service Fund $113,820.43 Fund 59 - WMSS Radio Station Fund $4,418.03 Fund 72 - Expendable Trust Fund $0 Fund 74 - Nonexpendable Trust Fund $0

Fund 81 - Student Activities Fund $19,258.92

Old Business None

Athletic/Activities Committee Report

Mr. Terry Gilman reported for the Athletics/Activities Committee.

Communications The minutes from the April 9, 2015 Athletics/Activities Committee meeting were made available as an information item.

Operations Committee Report

Mr. Michael Richards reported for the Operations Committee.

Communications Capital Projects Agreements Approvals

The minutes from the April 9, 2015 Operations Committee meeting were made available as an information item. Mr. Richards moved and Mr. Fager seconded a motion to approve the following change orders. The vote to approve the motion was 8 to 0. 1. GC #9 for ECI Construction LLC to take a credit on the rubberized

flooring color at a deduct of $888.82 2. SC #13 for York Excavating Co LLC to install a water line to the

Maintenance Building on a time and materials basis at a cost not to exceed $15,000

Mr. Richards moved and Mr. Gilman seconded a motion to contract with Miller Flooring Company, Inc. to refinish the MAMS gym floor at a cost of $19,950.61 using Keystone Purchasing Network pricing and Capital Reserve Funds. The vote to approve the motion was 8 to 0. Mr. Richards moved and Mr. Fager seconded a motion to approve an agreement with Direct Energy to supply electricity at a fixed price of $0.06205 per kWh for a term of fourteen months beginning in May 2015. The vote to approve the motion was 8 to 0. Mr. Richards moved and Mr. Fager seconded a motion to approve an agreement with Direct Energy to participate in the demand response program at four District buildings beginning July 1, 2015 through May 31, 2018 at an estimated eligible load reduction of 283 kW per year. The vote to approve the motion was 8 to 0. Mr. Richards moved and Mr. Gilman seconded a motion to approve the following individuals as contracted school bus drivers for the 2014-2015 school year. The vote to approve the motion was 8 to 0. 1. Amy K. Benner - First Student 2. Walter L. Chavis - Boyo

Use of Facilities

3. Chanae A. Green - Boyo 4. Nikija T. Thomas - Boyo 5. Breanna K. Wainwright - Boyo Mr. Richards moved and Mr. Fager seconded a motion to approve changes to the school bus routes for the 2014-2015 school year as detailed on the attachment to the agenda. The vote to approve the motion was 8 to 0. (See Attachment) Mr. Richards moved and Ms. Price seconded a motion to temporarily move the bus stop at Adelia & Cedar to Adelia & Maple beginning April 10, 2015 due to road construction. The vote to approve the motion was 8 to 0. Mr. Richards moved and Mr. Fager seconded a motion to approve Raider Elite Travel Teams as a Category 2 organization. The vote to approve the motion was 8 to 0. Mr. Richards moved and Mr. Fager seconded a motion to approve the use of facilities on the listing attached to the agenda. The vote to approve the motion was 8 to 0. (See Attachment)

Personnel Committee Report

Ms. Pamela Price reported for the Personnel Committee.

Communications Retirements Resignations Change of Employment Status

The minutes from the April 14, 2015 Personnel Committee meeting were made available as an information item. Ms. Price moved and Mr. Davis seconded a motion to approve the retirements listed below. The vote to approve the motion was 8 to 0. 1. Joseph Cannon, Head Custodian, effective April 30, 2015 2. Cynthia Crowe, Instructional Aide, effective June 8, 2015 or the last

staff day for the 2014-2015 school year Ms. Price moved and Mr. Richards seconded a motion to approve the resignations listed below. The vote to approve the motion was 8 to 0. 1. Leah Leonard, Part-Time Non-Instructional Aide, effective April 10,

2015 2. Michele Bostdorf, Payroll and Benefits Accountant, effective April 24,

2015 Ms. Price moved and Mr. Davis seconded a motion to approve the change of employment status for Dylan Sunday from Second Shift Custodian to Head Custodian to fill a vacancy created by the

Memorandum of Understanding

termination of Sheeba Keiffer at an hourly rate of $12.45 (Custodian 2, Step 1) effective April 15, 2015. The vote to approve the motion was 8 to 0. Ms. Price moved and Mr. Richards seconded a motion to approve Memorandum of Understanding #3 to the Professional Negotiations Agreement for the 2012-2013 through 2014-2015 school years with the Middletown Area Educational Association. The vote to approve the motion was 8 to 0. (See Attachment)

Academic Affairs Committee Report

Mr. Newton Davis reported for the Academic Affairs Committee.

Communications Approvals Curriculum Field Trips Contracts

The minutes from the April 14, 2015 Academic Affairs Committee meeting were made available as an information item. Mr. Davis moved and Ms. Price seconded a motion to approve the Special Education Plan for the 2015-2016 through 2017-2018 school years as part of the District's Comprehensive Plan after having been available for review for the required display period. The vote to approve the motion was 8 to 0. (See Attachment) Mr. Davis moved and Mr. Gilman seconded a motion to approve revisions to the K-12 Science curriculum as presented to the Academic Affairs Committee on April 14, 2015. The vote to approve the motion was 8 to 0. Mr. Davis noted that the Science Department Chairs who presented the information did a great job on the curriculum and the presentation. Ms. Layne said the presentations were informative. Mr. Davis moved and Mr. Richards seconded a motion to approve the newly developed AP Language and Composition course for Grade 11 as presented to the Academic Affairs Committee on April 14, 2015. The vote to approve the motion was 8 to 0. Mr. Davis moved and Mr. Richards seconded a motion to approve a trip for seventeen students in the High School Architectural Design course to Falling Water in Mill Run, Pennsylvania on May 12, 2015 using District vans for transportation and substitute costs provided by the District. The vote to approve the motion was 8 to 0. Mr. Davis moved and Mr. John seconded a motion to approve a contract with School-House Direct Platinum to provide elementary

Policies

planners for the 2015-2016 school year at a cost of $2,520. The vote to approve the motion was 8 to 0. Mr. Davis moved and Mr. Richards seconded a motion to adopt the revisions to Policy #005 (Local Board Procedures) and Attachments A & B as presented for first reading in March. The vote to approve the motion was 8 to 0. (See Attachments) Mr. Davis moved and Mr. John seconded a motion to waive Policy #003 requiring a first reading for policy revisions and adopt revisions to Policy #204.1 (Educational Trips). The vote to approve the motion was 8 to 0. (See Attachment)

Finance Committee Report

Mr. Terry Gilman reported for the Finance Committee.

Communications Contracts Appointments Agreements

The minutes from the April 21, 2015 Finance Committee meeting were made available as an information item. Mr. Gilman moved and Mr. Davis seconded a motion to continue the contract with The Nutrition Group to provide food service operations to the District for the summer food service program and the 2015-2016 school year and to approve the operational budgets for the summer food service program and the 2015-2016 school year with an increase in meal prices as listed below. The vote to approve the motion was 8 to 0. (See Attachments) 1. Breakfast – 25 cents 2. Lunch – 10 cents (in accordance with requirements of the Healthy,

Hunger-Free Kids Act of 2010) 3. Ala Carte Items – per the attached price listing Mr. Gilman moved and Mr. Richards seconded a motion to appoint Andrew Welkie as the District's dentist for the 2015-2016 school year at a rate of $16.91 per student screening and $12.19 per hour for dental assistants. The vote to approve the motion was 8 to 0. Mr. Gilman moved and Ms. Price seconded a motion to approve an agreement with Diamantoni and Associates Family Practice to provide school health physician services during the 2015-2016 school year at a cost of $10,000. The vote to approve the motion was 8 to 0. Mr. Gilman moved and Mr. Fager seconded a motion to renew an agreement with Reliance Communications, Inc. to provide online communications software during the 2015-2016 school year at a cost of

Bids

$5,067.30. The vote to approve the motion was 8 to 0. Mr. Gilman moved and Ms. Price seconded a motion to renew an agreement with Guernsey, Inc. for the procurement of office supplies using Costars contract pricing and for participation in the School Rebate program effective March 1, 2015. The vote to approve the motion was 8 to 0. Mr. Gilman moved and Mr. Davis seconded a motion to grant permission to advertise for bid a possible expansion project for the WMSS tower to increase signal strength and directional pattern. The vote to approve the motion was 8 to 0. Ms. Layne commented that “possible” is the key word. Ms. Layne said it was very important for the Board to understand how this potential expansion will benefit the District and what the cost will be before any approval is granted for the actual expansion.

New Business Athletics/Activities Committee Operations Committee Personnel

Mr. Gilman moved and Mr. Fager seconded a motion to approve the employment of the individuals or volunteers on the listing attached to the agenda as co-curricular and extra-curricular personnel for the 2014-2015 school year at the stipends listed. The vote to approve the motion was 8 to 0. (See Attachment) Mr. Richards moved and Mr. Fager seconded a motion to approve an agreement with Direct Energy to supply natural gas for the District's NT accounts at a fixed price of $3.894 per Dth from November 1, 2015 through October 31, 2017. The vote to approve the motion was 8 to 0. Mr. Richards moved and Ms. Price seconded a motion to approve change order GC #10 for ECI Construction, LLC at a deduct of $10,000 and change order SC #14 for York Excavating Co, LLC in the amount of $10,000 to transfer slab on grade excavation from one contractor to the other with no additional cost to the District. The vote to approve the motion was 8 to 0. Mr. Richards moved and Mr. Fager seconded a motion to approve the use of facilities on the listing attached to the agenda. The vote to approve the motion was 8 to 0. (See Attachment) Ms. Price moved and Mr. Richards seconded a motion to approve the

Committee Academic Affairs Committee

resignations listed below. The vote to approve the motion was 8 to 0. 1. Catherine Judy, Part-Time Non-Instructional Aide, effective June 5,

2015 2. Kristina Campbell, Teacher, effective June 8, 2015 3. Valerie Walker, Teacher, effective June 8, 2015 Ms. Price moved and Mr. Davis seconded a motion to approve the employment of Gregory Weikel, Sr. as a Second Shift Custodian at an hourly rate of $11.70 (Custodian 1A, Step 1) to fill a vacancy created by the promotion of Dylan Sunday effective April 27, 2015, pending submission of all required clearances and disclosures. The vote to approve the motion was 8 to 0. Mr. Davis moved and Ms. Price seconded a motion to adopt a resolution to proclaim May 4 - 8, 2015 as Teacher Appreciation Week and extend the gratitude of the Board of School Directors to our teachers for their dedicated service. The vote to approve the motion was 8 to 0. (See Attachment) Ms. Layne commended the teachers for their hard work.

Representatives

Capital Area Intermediate Unit

Ms. Layne reported that the Capital Area Intermediate Unit was in the process of completing an evaluation of the Executive Director. Ms. Layne asked her colleagues to complete the ballots located at their seats for the election of CAIU Board of Directors.

Dauphin County Tax Collection Committee

Mr. Franklin indicated that a brochure was attached to the agenda regarding the upcoming Act 32 conference.

Dauphin County Technical School

Mr. Davis asked his colleagues to complete the ballots that were located at their seats for several Joint Operating Committee actions. Mr. Davis pointed out that this month’s DCTS Blast includes a feature of former MASD employee, Ms. Jan Zeager.

Harrisburg Area Community College

Ms. Layne reported that they have completed interviews for a vacancy on the HACC Board of Trustees. Ms. Layne said she would inform the Board when she knows the result.

Olmsted Regional Recreation Board

Ms. Layne said the Board met Thursday evening and they were given an update on summer programs: pool, Summer Slam, Summer Playground program.

PSBA Liaison Mr. John said that he doesn’t usually report on Federal legislation but he wanted his colleagues to be aware that Congress is moving forward with the Every Child Achieves Act of 2015. Mr. John said that this legislation is intended to reauthorize the ESEA legislation that was most recently title No Child Left Behind. Mr. John said that bipartisan agreement has been reached for the legislation at the committee level. Mr. John said that the legislation needs to be approved by the House and Senate.

Superintendent’s Report

Dr. Suski congratulated the high school students who raised $21,295.49 for the Penn State Four Diamonds Fund during the recent mini-THON. Dr. Suski said that the students not only exceeded their goal of $20,000 this year, but they also topped last year’s amount by $4,575. Dr. Suski said the District was proud of its students for their philanthropic efforts to support families whose children are battling pediatric cancer. Dr. Suski announced that MASD staff and students also raised $3,400 for the Muscular Dystrophy Association (MDA) in memory of graduate Brett Shope who passed away last year. Dr. Suski noted that Kunkel Secretary Tina Shope expressed her appreciation to the staff and students for supporting the “Brett’s Buddies” team in the MDA walk on April 18. Dr. Suski informed attenders that Mr. Meiser conducted a tour of all District schools for the first responders in the District last Thursday evening. Dr. Suski thanked Lower Swatara Township and Middletown fire companies who participated in this tour of the schools in order to become familiar with building layouts in the event of an emergency. Dr. Suski shared that during the tour Lower Swatara Township’s Alan Knoche told her how impressed he was by the concern for safety and security displayed by Mr. Meiser. Dr. Suski thanked Mr. Meiser for his work in leading this biennial tour for the first responders. Dr. Suski announced that on Tuesday evening the High School Band would be presenting its spring concert at 8:00 p.m. in the High School Auditorium. Dr. Suski encouraged attenders to consult the District’s website for dates and times of all upcoming concerts and programs. Dr. Suski noted that 164 ninth grade students would be participating in the STEM Summit hosted by Junior Achievement and organized by the District’s Career Coordinator, Ms. Michele Myers, on Thursday, April 30, 2015. Dr. Suski explained that Middletown Area High School (MAHS) will be piloting the STEM Summit for Junior Achievement of

Central PA. Dr. Suski said that Halifax, Derry Township, Annville-Cleona and Columbia Borough High Schools are each sending representatives to MAHS on Thursday to observe. Dr. Suski noted that Ms. Myers has developed a pre- and post-STEM Summit survey for students to take in the classroom and that Junior Achievement plans to adopt this survey instrument. Dr. Suski invited Board members to join her for a portion of the STEM Summit, if possible. Dr. Suski said that Ms. Myers will be doing a brief recap presentation to the Board at the May 18 School Board meeting and some students will be invited to speak about their experiences during the summit. Dr. Suski announced that she received notification that the Basic Education Accountability Plan will open in the Pennsylvania Department of Education’s e-Grants system on May 1, 2015 and close at the end of the business day on May 15, 2015. Dr. Suski said that review and feedback on each school district’s plan is anticipated by June 15. Dr. Suski announced that Tuesday, May 19, will be MASD Night at the Harrisburg Senators sponsored by the High School’s Future Business Leaders of America Club. Dr. Suski said that tickets for the game are $11 each with $4 from each ticket going directly to our schools. Dr. Suski said that Ms. Myers has arranged for musical performances by all levels of MASD students. Dr. Suski said that the marching bands will be leading a parade around the field prior to the game. Dr. Suski said that the High School Select Chorus will be singing the National Anthem to open the game, and the elementary and middle school choruses will be singing during the seventh inning stretch. Dr. Suski said more information can be found on the District’s website.

Roundtable Mr. Gilman congratulated the teachers and students and said it was a great night. Ms. Price thanked the staff and students for their great work and said this is why we do what we do. Ms. Price said it was an honor to sit here and witness all that is going on. Mr. Davis said it was a really, really great night. Mr. Richards said it was a great night and congratulated the teachers and administrators. Mr. Richards said the video honoring the students was well done and doubted any another school district honored students this way. Mr. Richards said the video was a great use of

technology and the iPads. Mr. Fager said it was nice seeing all the teachers present and several new faces. Mr. Fager said it is great how the teachers are pushing the students to do their best. Mr. Corradi thanked the teachers for their hard work and congratulated the students who were honored. Mr. Corradi said the principals and administrators are doing a good job and it’s good to see the hard work of the students. Mr. Corradi said he was amazed at how much time the students spend in extra activities. Mr. Corradi said he was pleased to be part of the District. Mr. John said the video presentation set the bar high and was the best way the District has ever showcased the outstanding students. Mr. John liked how the video format showed the students in their school environments interacting with their teachers and that he hopes we continue doing it this way. Mr. John thanked attenders for their support in coming out to the meeting. Mr. John thanked Dr. Suski and the leadership team of the District. Ms. Layne said what we have seen here tonight is the reason she serves on the Board. Ms. Layne said she gets great satisfaction by seeing how much the students have achieved over the past 13 years and who they’ve become. Ms. Layne said she is grateful for the work of all the teachers and that without all of them this couldn’t happen. Ms. Layne suggested we shouldn’t use acronyms unless the public can understand them.

Adjournment Mr. Richards moved and Mr. Gilman seconded a motion to adjourn. The vote to approve the motion was 8 to 0. The meeting adjourned at 8:23 p.m. ATTEST: David A. Franklin, Board Secretary