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Mid Atlanta Round Table Aug 2014 Supplier Lifecycle Management


• Not Bobby Boucher but Robert Foushee • [email protected] / 770-‐331-‐5793


Why Supplier Management?


Compliance and Governance

• Corporate business pracQces extended up supply chain – Legal / Regulatory – Manufacturing standards – Environmental – AccreditaQon – Ethical / MarkeQng

Risk MiQgaQon

Child Labor Laws

Environmental Policies


Company Scorecard

•  Quan8ta8ve Assessment: How well is a Supplier mee/ng my KPIs?

–  “To register all organic growers in countries as part of our target to ensure all organic growers are registered to Nature's Choice”

–  “To audit all organic suppliers as part of our target to ensure that 100% of organic suppliers comply with Nature's Choice”

•  Qualita8ve Feedback: What do my folks tell me about supplier performance?

– What do my Buyers think about this supplier? –  Do my requisiQoners find the supplier easy to deal with and flexible when needed?

AudiQng Supplier Performance for Company KPIs


Florida RegulaQons

•  Pursuant to Florida Statute §287-‐055 (4)(b), Hillsborough County must consider vendors’ past performance and volume of work previously awarded to each firm for compeQQve selecQons for the acquisiQon of professional architectural, engineering, landscape architectural, or surveying and mapping services.

•  To comply with this mandate, Hillsborough County has implemented a semi-‐automated soluQon (CAPES) and process to track the performance of each professional services firm and provide an average ra8ng of performance for the previous 24 months. The CAPES process begins ajer award of Agreements and implementaQon of a project. The quality of a professional services firm’s performance is evaluated throughout the term of the Consultants’ CompeQQve NegoQaQon Act (CCNA) Agreement and tracked using the CAPES program. The informa8on is then used to evaluate the professional services firm for future contracts.


IdenQfying OpportuniQes

•  Diversity a Growing Trend –  Procurement spend allocated to different supplier classificaQons

–  “Good corporate ciQzen” –  Key requirement for U.S. Federal & State governments

•  Tracking Supplier Classifica8ons –  Disadvantaged, Small, Woman, Minority –  Sub-‐Contractor Payments

Vendor ClassificaQon Status


What is Oracle Supplier Lifecycle Management (SLM)?


EBS Advanced Procurement Suite

Procurement

Customer & Master Data Management

Human Capital

Supply Chain

Spend Analysis

Strategic Sourcing

Contract Management

Procurement Execution

Supplier Enablement

Payables

E-Business Suite

12

Oracle Advanced

Procurement

• Business Intelligence Apps

• Sourcing • Sourcing Optimization

• Procurement Contracts • Contract Lifecycle Mgmt • Services Procurement

• Purchasing • iProcurement

• iSupplier Portal • Supplier Lifecycle Mgmt • Supplier Hub


Oracle Supplier Lifecycle Management (SLM)


Supplier Profile

Oracle ConfidenQal – Internal/Restricted/Highly Restricted 12


Supplier Profile Fixed Arributes + Extensible Arributes


Access to Supplier Profile Controlling Who Can View / Edit What Supplier InformaQon

A1 A2 A3 A4 A5 A6 A7 A8 A9 A10 A17 A18 A19 A27 A28 A29 A30 A35 A36 A37 Supplier Arributes:

Values:

Computer Supplies, Inc.

Strategic Buyer Standard Buyer Administrator Supplier User


Supplier RegistraQon



New Supplier RegistraQon and QualificaQon Process Flow


New Supplier

�  Prospect Self-‐RegistraQon

Vision Computer Corp.

Admin

�  Review request, Arach QuesQonnaire


New Supplier

� Supplier EvaluaQon, Scoring, Shortlist and Approval

�  Supplier and Evaluator Response mastered as profile

Supplier Master Profile

Supplier Master

�  System NoQficaQon to New Supplier

Evaluation Team

�  Respond to QuesQonnaire Prospect Supplier

Request Prospect Supplier

Request

Prospect Supplier Request

Duplicate checks



New Supplier RegistraQon and QualificaQon Internal EvaluaQon

Supplier fills pre-qualification questionnaire

Internal user verifies supplier filled information

Supplier shortlisted based on automatic scoring


Supplier RegistraQon



Supplier Profile Management Flow #1 – Supplier Self-‐Service Profile Management

Supplier

�  Updates using self-‐service Portal

Admin �  Reviews and Approves Changes

Supplier Master

�  Profile Changes Mastered

Address

+ Bank details Contacts

Business ClassificaQon

Products & Services

Other Extensible Arributes

Arachments Computer Supplies, Inc. Vision Computer Corp.


Supplier Profile Management Flow #2 – Buyer IniQated Profile Maintenance

Admin �  Creates Ques8onnaire

Supplier

�  Review, Evaluate, Score �  On Comple8on, Master the Supplier and Evaluator Responses


Supplier Master

Evalua8on Team

�  Responds to Ques8onnaire

Ques8onnaire

Questionnaire

Supplier Profile ARributes

Computer Supplies, Inc. Vision Computer Corp.



Supplier Performance Management



Supplier Performance Management Process Flow

Admin

�  Create Evalua8on Ques8onnaire �  Supplier Performance Evalua8on, Score

�  On Comple8on, Evaluator Response mastered as profile


Supplier Master

Internal Evalua8on Team Supplier Internal Evalua8on

Vision Computer Corp. Vision Computer Corp.


Supplier Performance Management Internal Assessment

Overall Supplier Sa8sfac8on Buyer Joe

Buyer Ed

Is Supplier flexible during nego8a8ons?

Overall Supplier Sa8sfac8on

Is Supplier flexible during nego8a8ons?

Is Supplier responsive?

Is Supplier responsive?

Evaluated Suppliers

Invited Evaluators

Any Quality complaints? No Yes

Any Quality complaints? No Yes

Internal RFI / QuesQonnaire

Computer Supplies, Inc. Electronic Supply


Sub-‐Contractor Payments



CASE STUDY: The Business Problem


CASE STUDY: City of Chicago Custom SoluQon


Business Problems • Can’t ensure payments to Subs • Can’t report on payments to Subs • Can’t accurately report minority/disadvantaged/woman owned payments • Must create expensive one offs to track this data. •  Time consuming


Custom Solu8on


Business Needs •  Integrated soluQon with low cost to implement while leveraging exisQng IT investments

• ReporQng for internal and external users to ensure payments and capture subcontractor payments and diversity goals


The SoluQon: Supplier Lifecycle Management


SoluQon • Use SLM to capture payments to Subs • Use OBIEE to report and track diversity goals • Reduce costs to maintain and setup due to integraQon to EBS


Supplier Profile


Access to Supplier Profile Controlling Who Can View / Edit What Supplier InformaQon

A1 A2 A3 A4 A5 A6 A7 A8 A9 A10 A17 A18 A19 A27 A28 A29 A30 A35 A36 A37 Supplier Arributes:

Values:


Strategic Buyer Standard Buyer Administrator Supplier User


RESPONSBILITY… Supplier Management Administrator


Looks similar to iSupplier Portal Resp.


Steps to Create New Page

•  Design -‐ Think about the data you need to capture •  Create an Arribute Group

–  Define Structure: mulQ-‐row, single-‐row –  Define Arributes –  Assign Value Sets –  ETC

•  Associate the Arribute Group to Supplier ClassificaQon •  Create Arribute Page

–  Assign Arribute Groups to the Page


Create Arribute Group


Create Arribute


Completed Arribute Group


AssociaQons

COOL FUNCTIONALITY: You can have the

aRribute Group associated with a “Supplier Type”

Or Business Classifica8on, etc…

In my example, only PRIME CONTRACTORS will

see the SUBs tab.


Arribute Page This creates a new page on the supplier record


Arribute Page

We need to add our new Arribute Group to the page. NoQce the Sequence.


Added Arribute Group


END RESULT: Supplier Record

END RESULT! You can capture subcontractor informaQon !


Deliverable Can be used to remind Primes to report


CASE STUDY: City of Nashville

•  ExisQng JDE Financials Customer • Ariba Customer


City of Nashville: Abstracts


City of Nashville: Subcontractors


City of Nashville: Subcontractor Pmts


City of Nashville: Subcontractor Pmts (cont)


BI for ReporQng Sub Payments


Oracle Supplier Lifecycle Management (SLM)


SLM….more informaQon hrp://www.oracle.com/us/products/applicaQons/ebusiness/procurement/supplier-‐lifecycle-‐management-‐065922.html

hrp://docs.oracle.com/cd/E26401_01/nav/procurement.htm


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