mid - year performance assessment report …...mid-year performance assessment report 2015/2016 1....

KOUKAMMA MUNICIPALITY

MID - YEAR PERFORMANCE ASSESSMENT

REPORT

2015 / 2016

Due Date: 25 January 2016

Mid-Year Performance Assessment Report 2015/2016

1. INTRODUCTION

In terms Section 72(1) (a) of the Municipal Finance Management Act No. 56

of 2003 the accounting officer must submit an assessment report on the

Municipalities Performance to the Mayor, National and Provincial Treasury by

the 25th of January each year.

2. PURPOSE

This report will serve as an update on the performance of Koukamma

Municipality for the first half of the financial year based on the predetermined

objectives as set out in the Integrated Development Plan (IDP) and the

Service Delivery Budget Implementation Plan (SDBIP) in conjunction to the

set Budget.

3. LEGISLATIVE REQUIREMENTS

Municipal Systems Act, 32 of 2000

Municipal Performance Regulations for Municipal Managers and Managers

Directly Accountable to Municipal Managers, 2006

Municipal Finance Management Act, 56 of 2003

MFMA Circular No. 13

Municipal Planning and Performance Management Regulations, 2001

4. PERFORMANCE PROCESS

The predetermined objectives as set out in the IDP are converted into

measurable objectives and indicators with set targets. Targets are set per

quarter. At the end of each quarter a departmental SDBIP with actual

performance against set targets are submitted and analysed by the person

accountable for reporting purposes.

The consolidated organisational quarterly report on performance is sent to

audit committee to verify correctness and is later submitted to MPAC and

Council for reporting and monitoring purposes.

5. SDBIP 2015/16

KPA 1: Municipal Transformation and Institutional Development

Ref: Objectives Strategy KPI Annual Target

Quarter 1 Targets (July – Sept)

Actual Performance

Reason for variance and remedial Actions

Quarter 2 Targets

(Oct – Dec 2015)

Actual Performan

ce

Reason for variance and

remedial Actions

OPERATIONAL MTID/01 Improve

employee wellness and assistance programme for the 2015/16 Financial Year

Implement Employee wellness programme

Conduct 4 Employee Counselling on Social and health related problems 1) Alcohol abuse 2) Financial Planning 3) HIV/Aids 4) Women and Children abuse

Conduct 4 Employee Counselling Sessions for 2015/16 FY

Conduct 1 counselling sessions on alcohol abuse

1 counselling session on Alcohol Abuse conducted

1 counselling sessions on financial planning conducted

1 counselling sessions on financial planning conducted

MTID/02 Implement the Employment Equity plan for the first 6 months for the 2015/17 Financial

Implement equity in the work place

Implementation of 60% of numerical goals in the Employment Equity Plan

60% of Numerical goals in the Employment Equity Plan achieved

Achieve 15% of Numerical goals in the Employment Equity Plan

15% of the numerical goals in the EEP achieved

Achieve 15% of Numerical goals in the Employment Equity Plan

15% of the numerical goals in the EEP achieved


Year MTID/03 Councillor

development for 11 councillors in the 2015/16 Financial Year

Implement skills development and training Support for Councillors

Facilitate 4 training programmes for Councillors 1) Project Management 2)Project Management 3)National Certificate through INTEC 4)National Certicate through INTEC

Facilitation of 4 Training Programmes for Councillors

Facilitate 1 training for Councillors on Project Management

1 Training for Councillors on Project Management facilitated

Facilitate 1 training for Councillors on Project Management

2 Trainings for Councillors on Coincillor Development Proggramme and Project Management

MTID/04 Reduction of litigation cases by 50% in the 2015/16 Financial Year

Respond to all issued summons and letters of demand

Reduce Litigation cases by 50% of the baseline of 2014/15 FY (14 Cases)

50% reduction of Litigation cases of the 2014/15 baseline

12.5% reduction of litigation cases

Achieved 12.5% reduction of litigation cases

Achieved

MTID/05 Human capital development to meet IDP objectives in the 2015/16 Financial Year

Implementation of Workplace skills plan

Implement 80% of the Training Implementation Plan

80% of the Training Implementation Plan implemented


20% of the TIP implemented


20% of the TIP implemented

MTID/06 Enhancement of Human Capital Development

Recruit 60 interns and learners

Recruit 60 interns and learners in the

Recruit 15 interns and learners in

15 interns and learners

Recruit 15 interns and learners in

35 Learners recruited


through learnerships and internships

2015/16 Financial Year

Q 1 recruited Q 2

MTID/07 Upgrading of ICT Infrastructure in the 2015/16 Financial Year

Implementation of the ICT Business Plan

Upgrading of the ICT infrastructure based on the Business Plan 1) Installation of windows server 2) UPS installation 3) Intranet 4) Installation of retrofills

Upgrade 4 Infrastructure programmes based on the ICT business plan

Installation of windows server 2012

ICT Business Plan presented to Management for comments and submitted to SBDM to source funding

Installation of the UPS

UPS Installed

MTID/08 Establishment of Power Backup equipment in the server room in the 2015/16 Financial Year

Implementation of the ICT Business Plan

Installation of power backup equipment in the server room

facilitate the installation of power backup equipment in the server room

Table the proposal for Implementation of Power Backup equipment in the Server Room to management for comments

ICT Business Plan presented to Management for comments and submitted to SBDM to source funding

Source Funding for Installation of Power Backup Equipment for the server room from SBDM

Not Achieved

Awaiting Response from SBDM

MTID/09 Effective functioning

Improve oversight

Sitting of 4 Council

4 Seated Council

1 Council meeting

Special Council

1 Council meeting

Special Council


of Council meeting for the 2015/16 Financial Year

function Meetings for 2015/16 FY

Meetings Meetings sat on 22/07; 7/08; Ordinary Council meeting sat on 27/08; Special Council meeting sat on 23/09

Meetings sat on 30/10; Ordinary Council meeting sat on 08/12

MTID/10 Effective functioning of Standing Committees for the 2015/16 Financial Year

Ensure the sitting of 20 Standing Committee Meetings for the 2015/16 FY

20 seated Standing Committee meetings per financial year

5 Standing Committees per 12 weeks

5 Standing Committee Meetings sat on 11/08(3); 24/08 (2);

5 Standing Committees per 12 weeks

4 Standing Committee Meetings sat on 13/10(4); 23/11; 24/11 (3);25/11 (1);

MTID/11 Effective functioning of MPAC in the 2015/16 Financial Year

Improved oversight role of MPAC

Sitting of 4 MPAC meetings for 2015/16 FY

4 MPAC meetings

1 MPAC Meeting

1 MPAC Meeting sat on 25/08

1 MPAC Meeting

1 MPAC Meeting sat on 03/12

MTID/12 Effective functioning of Audit Committee in the 2015/16

Improved advisory role to Council

Sitting of 4 Audit Committee meetings for the 2015/16 FY

4 Audit Committee meetings

1 Audit Committee meeting

1 Audit Committee meeting sat on 28/09

1 Audit Committee meeting

Not Achieved

Facilitate 1 Audit Committee Meeting


Financial Year

MTID/13 Effective functioning of the Risk Management Committee in the 2015/16 Financial Year

Improved control environment

Sitting of 4 Risk Management meetings for the 2015/16 FY

4 Risk Management meetings

1 Risk Committee meeting

1 Risk Committee meeting sat on 29/09

1 Risk Committee meeting

1 Risk Committee meeting sat on 3/11

MTID/14 Effective functioning of ICT Steering Committee in the 2015/16 Financial Year

Improved oversight role of ICT Steering Committee

Sitting of 4 ICT Steering Committee meetings for the 2015/16 FY

4 ICT Steering Committee meetings

1 ICT Steering Committee meeting

1 ICT Steering Committee set on 30/09

1 ICT Steering Committee meeting

1 ICT Steering Committee set on 30/10

MTID/15

Effective functioning of the Local Labour Forum in the 2015/16 Financial Year

Improved oversight role of Local Labour Forum

8 LLF meetings for the 2015/16 FY

4 Healthy and Safety Committee meetings

1 Health and Safety Committee Meeting

Not Achieved

Conduct 1 Health and Safety Committee Meeting

1 Health and Safety Committee Meeting

1 Health and Safety Committee Meeting on 7/10

MTID/16 4 Skills Development Employment Equity Committee meetings

1 Skills Development Employment Equity Committee Meeting

Not Achieved

Skills Development Employment Equity Committee postponed and set on

1 Skills Development Employment Equity Committee Meeting

Not Achieved

Facilitate 1 Skills Development Employment Equity Committee Meeting


8/10

MTID/17 Execution of Internal Audit Action Plan for the 2015/16 Financial Year

Implementation of Internal Audit Action Plan

Ensure 4 Audits carried out based on the Internal Audit Plan 1) ICT Audit 2) Assets Audit 3) HR Audit 4) SCM Audit

Execute 4 Audits based on the Internal Audit Plan

1 Audit ICT executed

1 ICT Audit Executed

1 Audit on Assets executed

1 SCM Audit Executed

Execute 1 Audit based on the Internal Audit Plan

MTID/18 Compilation of the Annual Report 2014/15

Ensure compliance to the MSA

Development of the Annual Report 2014/15 FY

Approved Annual Report for 2014/15 FY

Completion of the Draft Annual Report

Draft Annual Report Completed

Submission of the Draft annual report to Audit Committee

Draft Annual submitted to Audit Committee


KPA 2 - Basic Service Delivery and Infrastructure Investment (Technical Services)

Ref: Objectives Strategy KPI Annual Target Quarter 1 Targets (July – Sept)

Actual Performance


remedial Actions

Quarter 2 Targets

(Oct – Dec 2015)

Actual Performance


CAPITAL PROJECTS

TS/01 Effective water conservation and water demand management

Implementation of the recommendations from WC/WDM strategy

Reduction of 30% water losses in rand value

Reduce water losses by 30% in rand value

Reduce water losses by 5% through the repair of water leakage pipes in WTW in Coldstream

Lagging Action plan in place but no capacity for implementation

Reduce water losses by 10% through the replacement of water leaking elevated tank in Coldstream

Lagging Contractor appointed towards the end of November 2015

TS/02 Ensure water storage facility in Clarkson

Implementation of the WC and WDM

Installation of 256 water harvesting tanks in Clarkson

Install 256 water harvesting tanks in Clarkson

Install 125 rainwater haversting tanks in Clarkson

On Target Install 131 rainwater haversting tanks in Clarkson

On Target

TS/03 Ensure water storage facility in Krakeel

Implementation of the WC and WDM

Installation of 370 water harvesting tanks in Krakeel

Install 370 water harvesting tanks in Krakeel

Install 185 rainwater haversting tanks in Krakeel

Lagging Project commenced on the 05th October 2015

Install 185 rainwater haversting tanks in Krakeel

Lagging 81 tanks completed ,Contruction delays due to delaysin material delivery and weather


conditions


Implementation of the Water Audit Report

Installation of 8000 Smart water meters

Install 8000 Smart water meters

Submit a business plan to source funding for Smart meter installation

On Target Submitted application to the Department of Budget and treasury

Follow up on funding application with DWAS and Treasury

Lagging Follow up correspodence to Department of treasury

TS/05

Effective Waste Management

Refurbishment of Louterwater WWTW (ponds)

100% completion of the Refurbishment of the Waste water works in Louterwater

100% Complete refurbishment of Louterwater WWTW by end of 2015/16 FY

Site clearance,draining of all ponds,remove sludge and clean out of interconnecting pipeworks

On Target Assessment done and submitted business plan to DWS

Construct new sludge beds,replacement of sewer reticulation mains

On target

TS/06 Refurbish RBC wasterwater works at Plantjiesdorp

100% Complete with the refurbishment of the Plantjiesdorp WWTW

100% complete with the Refurbishment of RBC wastewater works at Plantjiesdorp by end of 2015/16 FY

Conduct an assessment ot produce a technical Report

On Target Assessment done and submitted business plan to DWS

Plan and source funds for refurbishment of Plantjiesdorp WWTW

On target Business plan submitted to DWS for sourcing of funds

TS/07 Refurbishment of wastewater treatment

100% complete with the

100% Complete with the

Plan and Source funds for

On Target Assessment done and submitted

Procure service provider and

Lagging Business plan submitted


componets in Tweereviere WWTW (Joubrtina)

Refurbishment of Wastewater treatment components in Tweeriviere to Improve compliance with green drop requirements for 2015/16

Refurbishment of wastewater treatment components at Tweereviere WWTW by end of 2015/16

refurbishment of treatment componets at tweeriviere WWTW

business plan to DWS

refurbish treatment components in Tweereviere WWTW

to DWS for sourcing of funds

TS/08

Upgrading and Rectification of

Houses in Cluster 1,2,3

Rectification of 500 houses in Cluster 1


Rectification of 500 houses in Cluster 1 in 2015/16 FY

Rectification of 50 houses

Lagging Awaiting feedback from Department of Human Settlement



TS/09 Rectification of 500 houses in Cluster 2







TS/10 Rectification of500 houses in cluster 3







TS/11 Provision of Formal Houses

Construction of destitute

Construction of 166

Construction of 166

Construction of 30

Lagging Awaiting feedback from

Construction of 45 destitute

Lagging Awaiting feedback


in Informal Settlements

houses destitute houses

destitute houses in 2015/16

destitute houses

Department of Human Settlement

houses from Department of Human Settlement

TS/12

Improvement, Management

and maintenance

of Roads

Regravelling of Public Works roads

Regravelling and patching DR 1809(Walletjies -13km);DR1795 (Suuranys/Boplaas -18km);DR 1792 (Onverwagslaagte- 21km)

Total of 52kms of roads regravelled

13km regravelled and patched

Lagging Awaiting procurement process from Department of Roads and Public Works to appoint a service provider

13km regravelled and patched

Lagging Awaiting procurement process from Department of Roads and Public Works to appoint a service provider

TS/13 Upgrading of the R62

Upgrading of the R62

100% Complete with the Upgrading of the R62 Signage and Pothole patching

Replacement of Sign Boards on the R 62

On Target Road reserve bush clearance

On target

TS/14 Upgrading of Electrical Bulk infrastructure at kareedouw

Upgrading of the Substation and pole mounted transformer in Kareedouw

Upgrade the Substation and pole mounted transformer in Kareedouw

100% complete with the upgrding of the Substation and pole mounted transformer in Kareedouw

Procurement and appointment of service providers

Lagging In procurement

50% progress on construction of the projects

Lagging Still on procurement


TS/15 Provision of Electricity in settlements of Komasbos and Hermanuskraal

Electrification of Koomasbos and Hermanuskraal

Coordinate the electrification of Koomasbos and Hermanuskraal

Electrification of 66 houses in Koomasbos and 20 houses in Hermanuskraal

Monitoring electrification of 20 houses Hermanuskraal

Lagging Awaiting appointment of service provider by Eskom

Monitoring the electrification of 66 houses in Koomasbos

Lagging Awaiting appointment of service provider by Eskom

TS/16 Provision of adequate Streetlighting

Reparation of streetlights in Coldstream and Clarkson

100% Complete with the repairs to Coldstream and Clarkson Street lights

100% Completion of repairs on the Coldstream and Clarkson Streetlights

50% Complete with the repairs of the Coldstream streetlights

Lagging Contractor still waiting for material to be provided by the supplier

95% Complete with the repairs of the Clarkson Streetlights

On target

OPERATIONAL


Construction of a Krakeel Water Storage Resevoir

Funding Application for the Construction of a Krakeel Water Storage Resevoir

Approved funding and Design of the Krakeel water storage resevoir

Follow up on application to RBIG

Lagging Continuos follow ups with the Department of Water and Sanitation and the project is in the RBIG masterplan

Approval of RBIG funding for the Misgund bulk supply

Lagging Continuous follow ups with the Department of Water and Sanitation and the project is in the RBIG master plan

TS/18 Create an enabling environment to provide bulk

Water Service Development Plan

Source RBIG funding to facilitate the bulk water

Approval of RBIG funding to facilitate the bulk water

Submit the final feasibility study with

Lagging Will be submitted next quarter

Confirm RBIG funding Approval through

on target


water supply infrastructure network in Misgund

supply infrastructure network in Misgund

supply infrastructure network in Misgund

amendments to obtain RBIG funding approval

official correspondence by DWS

TS/19 Create an enabling environment to provide bulk water supply infrastructure network in Coldstream, Louterwater and Stormsriver

Water Service Development Plan

Source MIG funding to facilitate the bulk water supply infrastructure network in Coldstream, Louterwater and Stormsriver

Approval of MIG funding to facilitate the bulk water supply infrastructure network in Coldstream, Louterwater and Stormsriver

Submit MIG funding application to Cogta

Lagging Will be submitted next quarter

Develop and submit a technical report to support the MIG funding application to Cogta

On target

TS/20 Ensure complaince with water quality standards

monthly compliance monitoring and daily operational monitoring of wastewater quality at all wastewater works in Koukamma LM

100% compliance with National Water Quality Standards (SANS 241) throughout the year (2015/16)

100% complaince with SANS 241 water quality standards for the year 2015/16

100% compliance with water quality standards for all WTWs

Lagging July and August 2015 was 100% compliant but September 2015 was 85% compliant. Joubertina- had supply interruptions because of broken pipe. Coldstream- dosing pump not functional and currently applying

100% compliance with water quality standards for all WTWs

Lagging 64% compliance, Mandela Park and Coldstream WTW had a challenge of dosing pumps that were not functioning thus the failures


chlorine manually

TS/21

Ensure compliance

with effluent discharge

authorisation conditions for all the systems

Replace callapsed small bore system with full water borne system in Clarkson, Woodlands, Stormsriver and Newrest

Source funding to Replace callapsed small bore system with full water borne system in Clarkson, Woodlands, Stormsriver and Newrest

Source Funding to replace Small bore system with a full water borne system in Clarkson, Woodlands, Stormsriver and Newrest

Assess and compile technical Report

Lagging Sites not assesed yet

Source funding from DWAS

Lagging

TS/22 Monthly compliance monitoring and daily operational monitoring of effluent quality at all wastewater works in Koukamma LM

100% compliance with effluent discharge conditions of all WWTWs throughout the year (2015/16)

100% complaince with effluent discharge conditions of all WWTWs for the year 2015/16

100% compliance with effluent discharge conditions for all WWTWs

Lagging Initiated the testing of effluent in September 2015,43% compliance, remedial action plan will be drawn up as per results

100% compliance with effluent discharge conditions for all WWTWs

Lagging 88% compliance, still have a challenge with waste works that do not have process controllers

TS/23 Improvement, Management and maintenance of Roads

Paving of all areas in Koukamma

Paving of all areas in Koukamma

Submission of Final Design Report to the Municipality

Source Funding

On Target To be presented at the next DAC in November 2015

N/A N/A N/A


KPA 2 - Basic Service Delivery and Infrastructure Investment (Community Services)

Ref: Objectives Strategy KPI Annual Target Quarter 1 Targets (July – Sept)

Actual Performance


Quarter 2 Targets

(Oct – Dec 2015)

Actual Performance

Reason for variance

and remedial Actions

CAPITAL PROJECTS

CS/01 Caring and Management of grave sites

Implementation of the Grave Policy

Extension of Krakeel R63 cemetery by adding 250 square meters area

Extension of the Krakeel cemetery by 250 square meters

Submission of an offer to Purchase to the Owner

On Target. Received an offer to sell from land owner

Submission of the report to council to approve the offer to purchase

Lagging Service provider to conduct the report will be appointed in January 2016

CS/02 Establish new Stormsriver cemetery

The Establishment of 1 new cemetery in Stromsriver

The construction of the phase two projects

Submission of a business plan to Cape Pine for financial assistant

On Target. Designing of the Plans for Construction of a portable ablution block ,paving and fencing

On Target Quotation requested from service providers

CS/03 Establish new Ravinia cemetery

The Establishment of 1 new cemetery in Ravinia

100% Complete with the planning the establishment of Ravinia cemetery

Submit request to National Government DR LDA for the transfer of the

Lagging. Will implement in second quarter.

Submit to council a report regarding status of Mooiuitsig farm

Lagging Last report submitted in the 2014/15 FY


MOOIUITSIG FARM to koukamma municipality

CS/04 Provision of main Fire Station in Blekkiesdorp

Construction of a Fire Station in Blikkiesdorp

Complete the construction of a Fire Station in Blikkies dorp 2015/16

100% complete with the Fire Station construction in Blikkiesdorp (Sandrift)

Completion of the Blikkiesdorp Fire station (Sandrift)

Lagging Project will be completed in second quarter. Expected completion Date: 17 December 2015.

100% complete (Handing over and close out report of the project)

Lagging Project will be handed over in February 2016

CS/05 Provision of the Disaster centre in Blikkiesdorp

Construction of a Disaster Management Centre in Blikkiesdorp

Complete the construction of a Disaster Management Centre in Blikkies dorp 2015/16

100% completion of the Disaster Management Centre constructed in Blikkiesdorp

Completion of the Blikkiesdorp Disaster Management Centre (Sandrift)

Lagging Project will be completed in second quarter. Expected completion Date: 17 December 2015.

100% Complete (Handing over and close out report of the project)

Lagging Project will be handed over in February 2016

CS/06 Provision of satellite Fire Stations

Construction of satellite Fire Stations in Jouberina

Construct of 1 Satelite Fire Stations Joubertina

Construction of 1 satellite fire station in Joubertina

Identify the sites and seek council approval

On Target Develop the design for the Joubertina Satelite Stations

Lagging Funding approval has not been received

CS/07 Construction of satellite Fire Station in

Construct 1 Satellite Fire Stations

Complete with the construction

Identify the sites and seek

On Target Upgrading of the Joubertina existing

Lagging Funding approval has not


Kareedouw Kareedoouw of 1 new satelite fire station in Kareedouw

council approval

buildings been received

CS/08 Upgrading of the Joubertina Drivers License and Test Station

Upgrading of the Drivers License and Testing Centre

Upgrade the Joubertina DLTC in 2015/16 FY

100% Complete with the upgrade of the DLTC in Joubertina

100% Completion of the construction and handover to KKM

Not Achieved

Project will only be concluded at the end of October

N/A N/A Project was completed in December and will be handed over in January 2016

CS/09 Conversation and management of natural Environment

Close and Rehabilitate the Landfill sites at Clarkson

Close and Rehabilitate 1 Landfill site at Clarkson

Closure and rehabilitation of 1 Landfill site in Clarkson

Removal of alien vegetation and cleaning of the wetland by removing grossly dumped refuse

On Target N/A N/A N/A

CS/10 Close and Rehabilitate the Landfill sites at Uitkyk

Close and Rehabilitate 1 Landfill site at Uitkyk

Closure and rehabilitation of 1 Landfill site at Uitkyk

Closure and filling of the existing uitkyk landfill site cells

Lagging. Submitted busness plan, but no response as yet

Busy following upp: will report in next quarter.

Provide cover material and Level the landfill site cells ,put no dumping signs and close the site permanently

Target Achieved

CS/11 Provision of Compliance to Conduct Inspection of Inspection On Target Inspection of 20 On Target


adiquate effective and efficient Municipal Services

Environmental Health Legislation

inspection of 35 Business Premises, 20 dwellings that keep animals and 3 health sessions on Communicable disease

35 Business Premises, 20 dwellings that keep animals and 3 health sessions on Communicable disease

of 15 business premises in the KKM area and provision certificate of acceptability

business premises in the KKM area and provision certificate of acceptability

CS/12 Provision of Coastal Managemnet services

Implementation of the Intergrated Coastal Management Act

Improvement coastal environment

Management of the coastal environment

Submission of the business plans to DEA requesting financial assistance

Lagging Implementation of W.F.T.C. Project will commence in November 2015 only. Furthermore, DEA pointed out at that an agreement between the Oceans and Coast Department and the owners of Eersterivier and Skuitbaai Trusts first have to be

Submit to council a report regarding status of the approved funding and milestone to be implemented

Lagging DEA advised that an agreement between the Oceans and Coast Department and the owners of Eersterivier and Skuitbaai Trusts must first be finalised before we can commence with this project


finalised.

CS/13 Provision of Libraries services

Provision of Ravinia Library

Upgrade the Ravinia Library

100% complete with the upgrading of the Ravinia Library

Commence with the upgrade of Ravinia Library

Lagging Legal issue regarding the occupation rights at the building needs to be finalised first.

Handing over and Close out Report

Lagging Legal issue regarding the occupation rights at the building need to be finalised first

CS/14 Construction of Kareedouw Library

Construction of the Kareedouw Library

100 % complete with the Kareedouw Library

Facilitate the appointment of a service provider

On Target. Procurement processes have been instituted by the Department of Public Works. The succesful contractor will be appointed during the second quarter.

An official hand over of the site to the newly appointed service provider .

Lagging Service provider was appointed by DSRAC and DPW. Work will commence in the 3rd Quarter

CS/15 Consrtuction of Stormsriver West Library

Construction of the Stormsriver Library

100 % complete with the Stormsriver Library

Handing over and Close out Report

Lagging Slow progress by contractor

Submit the progress report to Council


CS/16 Provision of Construction of Complete 100% 100% Lagging Slow N/A N/A N/A


the Multi-Purpose Centre Services

Misgund MPCC the Misgund MPCC

complete with the construction of the Misgund MPCC

Complete (Handing over and close out reportof the Misgund project )

progress by contractor

CS/17 Construction of Ravinia MPCC

Complete the Ravinia MPCC

100% complete with the construction of the the Ravinia MPCC

100% Complete (Handing over and close out reportof the Ravinia project)


N/A N/A N/A

CS/18 Construction of MPCC in Coldstream

Complete of the Coldstream MPCC

100% complete with the construction of the Coldstream MPCC

100% Complete (Handing over and close out report of the Misgund project)


CS/19 Provision of Play Parks 1 Misgiund 1 Kareedouw and Establish 8 new play parks to KKM Human

Construct a Playpark in Misgund

Construct 1 Playpark in Misgund

1 playpark in Midgund

Submit Requests to Sea View Construction to construct a new Misgund

On Target Submit to council a report regarding s the approval of the Misgund donation

Lagging No notification of approval of project was received


Settlement Playpark

CS/20 Establishment of Recreational Facilities in all other Human Settlements

Facilitate the establishment of Recreational Facilities in 8 Human Settlements

Establishment of Recreational Facilities in 8 Human Settlements (Coldstream, Stormsriver, Mandela Park, Woodlands, Clarkson, Ravinia, Louterwater, Krakeel)

Submission of a Business plan requesting for funding for the 8 KKM Human Settlement and submitting letters to the Seaview Civils

On Target Submit to council a report regarding s the request to Human settlement


CS/21 Re-construction of the Playpark in Kareedouw

Construct 1 Playpark in Kareedouw

100% complete with the construction of 1 Playpark in Kareedouw

N/A Lagging Project will be undertaking upon appoint new contractor

N/A N/A N/A

CS/22 Upgrading of the existing sportfields

Upgrading of Kareedouw sports field

100% complete with the upgrading of Phase 2 Kareedouw sportefield

100% completed the upgrading of Phase 2 Kareedouw sportefield

Complete the upgrading of the Kareedouw 2nd Sports Field

Lagging Submitted business plan to Dept of Human Settlements and MIG

100% Complete (Close out report and handing over of the Sports Field)


CS/23 Upgrading of the Woodlands Sportsfield

Upgrade the Woodlands Sportsfield

100% Complete with the upgrade of

100% complete (Handing

Lagging Slow progress from

N/A N/A N/A


the Woodlands Sports field

Over and close out report)

contractor

CS/24 Upgrading of the Ravinia Sports field

Upgrade the Ravinia Sports field

100% Completion of the Ravinia Sports field, handing over and closeout Report

100% Complete (Handing Over and closeout report)

Lagging Slow progress from contractor

N/A N/A N/A

CS/25 Upgrading of the Krakeel Sportsfield

Complete the upgrading of the Krakeel Sportsfield

100% Complete with the construction of an ablution block and the upgrading of the Krakeel Sports field

Submission of a Business plan to sourcing funding from Cenergi

On Target Submit to council a report regarding status of upgrading of Krakeel sportsfield

Lagging Cenergi advised that their priorities have changed

CS/26 Upgrading of the Harmanuskraal sportsfield

Complete the upgrading of the Harmanuskraal sportsfield

100% Complete with the erection of ablution blocks and upgrading of the Hermanuskraal Sports field

Submission of Business plan to Human Settlement

On Target Submit to council a report regarding status of upgrading of Harmanuskraal sportsfield

Lagging Submitted scope of works with the business plan to MM

CS/27 Upgrading of the Clarkson Sportsfield

Complete the upgrading of the Netball

100% complete with the Resurfacing,

Submission of a Business plan to

On Target Submit to council a report regarding status of upgrading of

Lagging Submitted scope of works with the


field and the construction of Basket ball court in Clarkson

Painting and erection of ablution blocks at the clarkson Netball and Basketball Count

sourcing funding from Cenergi

Clarkson sportsfield

business plan to MM

OPERATIONAL

CS/28 Upgrading of Community Halls

Upgading of Woodlands Community Hall

Source funds for the Upgrading of Woodlands Community Hall

Source funds for the upgrade the Woodlands Community Hall

Submission of funding application to MIG


CS/29 Improve Joubertina Drivers License and Test Station Operations

100% collection on fine issued ensuring collection on Vehicle test and Licesings

Improve the building used for revenue collection for 2015/16

Improved revenue collection facility

Commencing the construction of the Joubertina DLTC

On Target Submit to council a report regarding status of upgrading of Joubertina DLTC

On Target – Went to council in December 2015

CS/30 Provision of Waste Managemnet services

Review the intergrated waste management plan

Facilitate the reviewal of the Intergrated Waste Management Plan

IWMP reviewed and Implemented in 2015/16

Conduct a Gap analysis on the Intergtrated waste management plan of KKM

Lagging. Sarah Baartman District informed Koukamma Municipality that tghey (SBDM) has resolved to appoint a service provider to

Submission of a Draft Intergrated Waste Management Plan with Recommendations to KKM council via IDP for approval

On Target


develop IWMP's for locals

CS/31 Improvement of Waste Removal Services

Upgrade the woodlands and Tweeriviere landfill sitesand improve the operations

Re-establishment and construction of tweeriviere and woodlands landfill sites

Source funding for the re-establishment of the tweeriviere and woodlands landfill sites

Submission oof business plan for sourcing of funding to MISA,DEDEAT and DEA

On target. Developed business plan and submitted to DEA, MIG and SBDM as funding proposal. Await response

Submission of Progress Report to council

On Target Operational license has been issued by DEA

CS/32 Facilitate establishment of the transfer stations of the at Louterwater and Coldstream ,Kareedouw ,Clarkson

Facilitate establishment of the transfer stations of the at Louterwater and Coldstream ,Kareedouw ,Clarkson

Source Funding for the establishment of new transfer stations and recycling centres

Develop a business plan and submit to MISA,DEDEAT and DEA requesting funding

On Target Identify suitable land for establishment of Transfer Station

On Target Louterwater and Coldstream sites are closed. Waste dumped at Tweeriviere and Woodlands respectively. Entered into SLA with land owner in Kareedouw for the establishment of the


new site.

CS/33 Provision of adequate effective and efficient Municipal Services

Development of Municipal Health strategies and Operational plan

Development of Municipal Health strategies and Operational plan for 100% compliance of water standarts through the testing of Drinkable Water Sources

Developed Municipal Health strategies and Operational plan for 100% compliance of water standarts through the testing of Drinkable Water Sources

Testing of Palatable Water Sources to meet the acceptable standards

On Target Testing of Palatable Water Sources to meet the acceptable standards

On Target

CS/34 Provision of the Multi-Purpose Centre Services

Construction of Stormsriver MPCC

Appoint a Construction company to complete the construction of the Stormsriver MPCC

Appointment of a Construction company to complete the Stormsriver MPCC

Submission of MIG application for Registration and approval with MIG

On Target Submit MIG outcome to council for noting



KPA 3 -Local Economic Development

Ref: Objectives Strategy KPI Annual Target Quarter 1 Targets (July

–Sept)

Actual Performance


Quarter 2 Targets

(Oct – Dec 2015)

Actual Performan

ce


remedial Actions

CAPITAL PROJECTS

LED/01 Ensure a functional Honey Bush Tea Project

Fully operational plant, harvesting and packaging of 5 tons honeybush for 2015/16 FY

Ensure a functional Honey Bush Tea Project

Fully operational plant, harvesting and packaging of 5 tons honeybush for 2015/16 FY

Launch of a fully-functional processing plant

Lagging LRED funding proposal not yet approved.

5 tons harvested as per the estimates on the business plan

Lagging Fully- Functional Proccessing Plant not completed due to delays in the approval of the LRED funding

LED/02 Ensure the establishment of an operational Essential Oil processing plant

100% Operational Essential Oils Project

Ensure the establishment of an operational Essential Oil processing plant

100% Operational Essential Oils Project

Official Launch of Essential Oils Project in Woodlands

Lagging Termination of the mentorship programme by SBDM

Solicit funding for the development of a fully-fledged processing plant

Lagging Cooperative failed to submit a close-out report to DEDEAT

LED/03 Implementation of the Mixed Development Concept on Farm 496

100% implementation of the mixed-development concept on Farm 496 for 2015/16

Implementation of the Mixed Development Concept on Farm 496

100% implementation of the mixed-development concept on Farm 496 for 2015/16

Appointment of the Developer for the mixed-development on farm 496 in

Lagging Developer not yet appointed

Final Business plan submitted and adopted by council

Lagging Appointment of a competitive developer not yet finalized


Tsitsikamma

LED/04 Implementation of the Agro Processing Plant in the Langkloof

100% Implementation of the Agro Processing Plant

Implementation of the Agro Processing Plant in the Langkloof

100% Implementation of the Agro Processing Plant

Appoint Developer for the Agri-processing plant

Lagging Developer not yet appointed

Submit Final write-up concept on agro-processing plant to council

Lagging Koukamma has entered into an agreement with Centre for Small Town Regeneration (CSTR) for the development of Business Plans for all Capital Projects. Business plans will be submitted to Council upon completion.

LED/05 Implement the 5 Hectare Vegetable Production Project

5 hectares of vegetables plantation

Implement the 5 Hectare Vegetable Production Project

5 hectares of vegetables plantation

Appointment of the consultant

Lagging Consultant not yet appointed

Planning and Design

Lagging Business Plan not yet developed due to lack of funds for the appointment of a competent Consultant

LED/06 Coordinate the 20 Hectare Medicinal Plantation Project

20 Hectares of Herbal Medicinal Plantation

Coordinate the 20 Hectare Medicinal Plantation

20 Hectares of Herbal Medicinal Plantation

Official Launch of Herbal Medicinal Plants

Lagging Funding not yet transferred to the account of PHM

7 hectares plantation

Lagging Pure Herbal Medicine (PHM) and African Enterprise


Project Project Network are in the process of soliciting investment from Industrial Development Corporation (IDC)

LED/07 Ensure Youth Development through the implementation of the Youth Brick and Paving Coorperative

100% implementation of the Youth Brick and Paving Cooperative

Ensure Youth Development through the implementation of the Youth Brick and Paving Coorperative

100% implementation of the Youth Brick and Paving Cooperative

Business Plan Developed


Business Plan adopted by Council

Lagging Business Plan not yet developed due to lack of funds for the appointment of a competent Consultant

LED/08 Coordinate the Huisklip hand-over to Koukamma

Appointment of a developer for Huisklip nature reserve

Coordinate the Huisklip hand-over to Koukamma

Appointment of a developer for Huisklip nature reserve

Stakeholder engagement on the development of Huisklip nature reserve


Table the refined Huisklip nature reserve development concept to management

Lagging Koukamma has entered into an agreement with Centre for Small Town Regeneration (CSTR) for the development of Business Plans for all Capital Projects. Business plans will be submitted to


Council upon completion.

LED/09 Implementation of the Small Scale Fisheries concept for 2015/16 Fy

Issuing of permit to recreational fishers and the development of a Management Plan for all fishery management areas

Implementation of the Small Scale Fisheries concept for 2015/16 Fy

Issuing of permit to recreational fishers and the development of a Management Plan for all fishery management areas

Approval of funding for pedestrian bridge in Eersterivier

Lagging Office of the Mayor deals with this project

Issuing out of permits to recreational fishers.

Lagging The Office of the Mayor regularly interact with the office of the Minister of the Department of Agriculture, Forestry and Fisheries.

LED/10 Implementation of a vegetable plantation in Koomansbos

100% implementation of the vegetable plantation in koomansbos 2015/16

Implementation of a vegetable plantation in Koomansbos

100% implementation of the vegetable plantation in koomansbos 2015/16

Stakeholder engagement on the development of a Landcare Programme in Koomansbos

On Target 1st Round of Stakeholder engagement conducted

Table a comprehensive business plan for council approval

Lagging Business Plan not yet developed

LED/11 Coordinate the implementation of the biochar product project

Biochar product production

Coordinate the implementation of the biochar product project

Biochar product production

Investigate alternative business opportunities for the sawdust in Kareedouw

Lagging Loss of intrest by JNS Manufacturing Pty (Ltd).

Table proposals on the Biochar production concept for council approval

On target - Tabled to council on the ………….

LED/12 Creat local jobs through EPWP

Create 116 local Job opportunities through EPWP 2015/16

Creat local jobs through EPWP

Create 116 local Job opportunities through EPWP 2015/16

Appoint 116 unemployed people in Koukamma through

On target 52 EPWP Casuals and 1 Data Capturer appointed

Implement EPWP Business - Cut grass and collect refuse

On target 52 EPWP Casuals and 1 Data Capturer appointed


EPWP in all areas

LED/13 Commercialize Honey Bush Tea Project and ensure local beneficiation for the 2015/16 financial year.

Implementation of the business plan on honey bush tea

Establishment of a agri-tourism centre

Functional Agri-tourism centre

Official Launch of a fully-functional Agri-tourism centre

Lagging LRED funding proposal not yet approved.

Full implementation

Lagging Fully- Functional Proccessing Plant not completed due to delays in the approval of the LRED funding

OPERATIONAL

LED/14 Facilitate funding Support for the recycling cooperative in Coldstream for the 2015/16 financial year.

Implementation of the LED Strategy

Secure funding for the Recycling cooperative in coldstream 2015/16

Secure R200,000.00 for the recycling cooperative in coldstream

Submit Business Plan to secure funding for the recycling cooperative in Coldstream

Lagging Funding proposal not submitted

Approval of funding based on the business plan for the recycling cooperative in Coldstream

Lagging Funding appication submitted to DEDEAT but no progress on application as yet.


KPA 4 - Financial Viability and Management and Sustainability

Ref: Objectives Strategy KPI Annual Target Quarter 1 (July – Sept)

Actual Performance


Quarter 2 Targets

(Oct – Dec 2015)

Actual Performan

ce


remedial Actions

OPERATIONAL

FV/01 Establishment of a Cuctomer Care System

Establishment of a Cuctomer Care System

Establisment of a fully functional customer care centre for the 2015/16 FY

Attending to 100% queries within 14 Days after query logged

Establishment of the Customer call centre

Care centre estrablised. Register compiled. Printed query forms created.

Intergration of the exisitng iCOMMS call system with the customer care centre systems

Achieved. 1 System in place

FV/02

Improvement of the revenue

collection rate for the 2015/16 Financial year

To comply with the

MFMA and Municipal

Property Rates Act

Ensure a 50% Increase in Revenue collection

Increase Service Revenue collection of R3 483 327 by 50% for 2015/16

12.5 % improvement on revenue Collection for Services

Collection for this period R691 805. Should be R1 306 247

12.5 % improvement on revenue Collection for Services

Collection for this period R1 325 460 . Should be R1 306 247. Achieved

FV/03 Increase Rates Revenue collection of R5 719 174 by 50% for 2015/16

12.5 % improvement on revenue collection on rates

Collection for this period R1 235 038. Should be R2 144 690.

12.5 % improvement on revenue collection on rates

Collection for this period R3 962 359. Should be R2 144 690. Achieved

FV/04 Increase Traffic Fines Revenue collection of

12.5 % improvement on revenue collection for

R254 100 Traffic Fines collected. Achieved

12.5 % improvement on revenue collection for

R351 136 Traffic Fines collected


R671 463 by 50% for 2015/16

Traffic Fines increase of 50% of collection for 1st Quarter should have been R251 798

Traffic Fines this quarter, total collected R605 236. Achieved increase of 50% of collection for 2nd Quarter should have been R503 597

FV/05 Implementation of the Valuation roll

To comply with the municipal rates act and its amendments

Ensure 100% implementation and finalisation of the valuation roll

100% completed valuation roll

Publish the valuation roll to call for objections

Not achied. GV only completed and presented to the MM after end of quarter.

Receive, record and refer objections to the appeal board

GV Completed, objections called. Awaiting valuator’s response to objections received. Referral to appeal board not achieved.

The GV was completed late, only after first quarter. Legislation require that objections must be called within a specific timeframe. This could not be achieved.

FV/06 Improve the Fleet Management System

Managing and reporting on Council Fleet

Managing and reporting on Council Fleet

12 Reports on Fleet Management submitted to

Submission of 3 reports (July, Aug, Sept) on

Report completed and submitted

Submission of 3 reports (Oct, Nov, Dec) on Fleet

Achieved


on a monthly basis

council for the 2015/16 FY

Fleet Management to Council

Management to council

FV/07 Minimize over expenditure of votes

Implementation of the Virement policy

Ensure implementation of the Virement Policy for 2015/16 FY

100% maintained budget virement Register

Train PA's on how to check available budget and set-up Promun to cap votes

Promun loaded for all PA's. PA's were trained how to use it.

Set up a budget virement register

Register for Q1 done and signed by Mayor, Q2 to be provided by 30 January

FV/08

GRAP compliant Submissions in

accordance with the MFMA

Accurate Reporting in Compliance

with Legislation

Submission of accurate

Grap compliant

AFS

Oversight Report Submitted to Council and Treasury

Submit accurate GRAP compliant AFS to AG

Achieved Develop a draft audit action plan based on AG findings

Draft action plan developed, will be tabled to council on the 25 January 2016

FV/09 Populate the Schedule B returns and submit to treasury

Submit pre-audited Schedule B to Provincial and National Treasury

Achieved Populate the Schedule B returns and submit to treasury

Submitted to the National and relevent Provincilal Treasuries.

FV/10 Quarterly financial reporting to Treasury

Submission of accurate Section 52 Reporting

Submit section 52 report for Jul - Sept 2015

Information still outstanding

Submit section 52 report for Oct - Dec 2015

In progress. Q1 completed.

Sept 2015 information wil only be available during the next Q


FV/11 Monthly financial Reporting to Treasury

Submission of accurate Section 71 Reporting

Submit monthly section 71 Reports (July, Aug, Sept)

Information still outstanding

Submit monthly section 71 Reports (Oct, Nov, Dec)

In progress. Q1 completed.

Dec 2015 information wil only be available during the next Q

FV/12 Submission of section 72 Reports

Submission of accurate section 72 Reporting

N/A N/A N/A N/A

FV/13 Compile and submit SCOA report in line with the MFMA

Compile and submit SCOA report in line with the MFMA

SCOA Compliant Financial System and Final Budget

SCOA Compliant Financial System and Final Budget

Upgrade Promun to generate mSCOA compliant financial reports

Not achievable. These reports have to be in current format till 2017.

Map out the KKM chart of accounts to mSCOA protocols

Not achieved.

Promun not upgraded due to financial constraints, therefore mapping cannot proceed.

FV/14 Annual Budget compiled in line with the MFMA

Compilation and submission of the Annual Budget

Submission of Final Budget to Council and Treasury for 2016/17

Submission of Final Budget to Council and Treasury for 2016/17

Submit a budget plan linked to the IDP for Council Approval

Achieved Compare Budget baseline 2014/15 against 2013/14 and develop a forecast budget for 2015/16, 2016/17 and 2017/18

s72 report to be tabled to council 25 January 2016

FV/15 Adjustments Budget

Compilation of Adjustments

Submission of

Submission of Adjustments

N/A N/A N/A N/A


compiled inine with the MFMA

Budget Adjustments Budget to Council and Treasury

Budget to Council and Treasury

FV/16 MFMA and Supply Chain Management Compliance

Supply Chain reporting and management

as per the MFMA

Submission of Quarterky SCM reports

Accurate Quarterly SCM Reports submitted to Council

Submit quarterly SCM reports to Council (July - Sept 2015)

Achieved Submit quarterly SCM reports to Council (Oct - Dec 2015)

Achieved

FV/17 Improve the Management of Awarded Contracts

Performance Assessment of Appointed Contractors based on Contract Agreements

Performance Assessment of Appointed Contractors based on Contract Agreements

Assess Performance of appointed contractors based on contract agreements

Performance of contractors reviewed. Report submitted.

Assess Performance of appointed contractors based on contract agreements

Performance of contractors reviewed. Report submitted.

FV/18 Improve SCM Review the SCM policy in line with the MFMA

Reviewal of the SCM Policy

Final SCM Policy

Identify Policy areas for review

Policy reviewed, no amendments required

Identify Policy areas for review

Policy reviewed, no amendments required


KPA 5 - Good Governance

Ref: Objectives Strategy KPI Annual Target Quarter 1 Targets (July –

Sept)

Actual Performance


Quarter 2 Targets

(Oct –Dec 2015)

Actual Performance

Reason for variance

and remedial Actions

CAPITAL PROJECTS

GG/01 Nelson Mandela Day Celebration

Celebrate Nelson Mandela Day in July 2015

Coordinate the Nelson Mandela Day in Kareedouw

Nelson Mandela Day Celebration 2015/16

Nelson Mandela Day Celebration on the 17th of July 2015

On Target - Nelson Mandela Day held on the 18th July 2015

N/A N/A N/A

GG/02 Womens Day Celebration

Celebrate Womens Day in August 2015

Coordinate the Womens Day Celebration in Koukamma for 2015/16

Womens Day Celebration for 2015/16

Womens day Celebration to be held in August 2015

On Target - Womens day Celebration held on the 25th Aug 2015

N/A N/A N/A

GG/03 16 Days Of Activism Celebration

Celebrate 16 Days of Activism in November 2015

Coordinate the 16 Days of Activism Celebration in Koukamma for2015/16

16 Days of Activism Celebration in Koukamma for2015/16

N/A N/A 16 Days of Activism Celebrations in 25th November 2015

On Target - Held on the 26th November 2015

GG/04 World Aids Day Awareness Campaign

World Aids Day Campaign in December 2015

Coordinate the World Aids Day Canpaign in Koukamma for 2015/16

World Aids Day Campaign in Koukamma for 2015/16

N/A N/A World Aids Day Campaign in December 2015

On Target - Held on the 10 December 2015


GG/05 Event for the Disabled

Event for the Disabled in October 2015

Coordinate a event for the Disabled in October 2015

Disabled Event 2015/16

N/A N/A Event for the Disable in Koukamma in October 2015

On Target - collaboration with the 16 Days of Activism held on the 26th November 2015

GG/06 Elderly Golden Games

Collaboration with Social Development in preparation for the Elderly Golden Games

Coordinate the Golden Games in May 2016

Golden Games 2015/16

N/A N/A N/A N/A N/A

OPERATIONAL

GG/07 IDP Review Development for the 2016/17 financial year in 2015/16 financial year.

Implementation of the Municipal Systems Act

Facilitate the Reviewal of the 1016/17 IDP

Final of the reviewed IDP 2016/17

Conduct Situation Analysis of adopted IDP 2015/16

Lagging Situation Analysis only due in Quarter 2. IDP process plan has been developed.

N/A N/A N/A

GG/08 Functional Mayoral Imbizo's in the Koukamma area 2015/16


Conduct 4 Mayoral Imbizos for 2015/16

Conduct 4 Mayoral Imbizo's for 2015/16 FY

Conduct 1 Mayoral Imbizo

Not Achieved Roadshows will start in Quarter 2

Conduct 1 Mayoral Imbizo

Not Achieved

GG/09 Functional Ward Committees throughout


Conduct 12 Ward Committee Meetings For

12 Ward Committee Meetings for 2015/16

Conduct 3 Ward Committee Meetings

On Target Conduct 3 Ward Committee Meetings

On Target


Koukamma 2015/16

2015/16 FY

GG/10 Develop and institutionalize innovative performance management systems for the organization for the year 2015/16.

Comply with PMS Regulations

Ensure that all Performance Requirements adhered to for 2015/16

Ensure that all Institutional Performance measures are in place and operating for 2015/16 FY

Introduction of the PMS system and user training with Directors

OnTarget - introduction to the System and PMS login details provided at the ICT steering committee meeting held on the Sept 2015

N/A N/A N/A

GG/11

Improve Performance Management

Systems

Comply with PMS

Regulations

Ensure that Peformance reviews are conducted for each quarter

Coordinate 4 Performance Reviews

Conduct 2014/15 Quarter 4 Performance review

On Target- 4th Quarter and Annual Performance Reviews Conducted

Conduct quarter 1 Performance Review

Lagging Quarter 1 reviews were conducted in time, but due to changes on the SDBIP and PMS system the information was removed. Needs to be redone.

GG/12 Consolidate 4 SDBIP quaterly reports

SDBIP 4th Quarter Report for 2014/15

4th Quarter SDBIP information consolidated

SDBIP 1st Quarter Report for 2015/16

1st quarter PMS report was done and sent to


and POE's available

council and to Audit Committee on the 14 January 2016

GG/13 Provide an Old Age Home for the elderly of Koukamma

Establishment of an Old Age Home in Kareedouw

Coordinate the Establishment of the Old Age Home in Kareedouw

Registration of Old Age Home for Kareedouw

Election of a Governing Body/Steering Committee

On Target - Governing body established

Registration of the NPO

Registered with Social Development on the 08/12/2015

Christmas Party was held for the elderly in KKM on the 22/12/2015

GG/14

Generate publicity and awareness

through communication platforms for 2015/16

financial year.

Implementation of the

Communication Policy

Develop a Municipal newsletter

Develop 3 newsletters for 2015/16 FY

N/A done 1 newsletter Lagging Draft newsletter was presented and is still awaiting approval

GG/15 Arrange Radio Slots

Arrange 8 Radio Slots for 2015/16 FY

Arrange 2 radio slots

5 Radio Slots Arranged

Arrange 2 radio slots

4 radio slots arranged

GG/16 Facilitate Press releases

12 Articles for 2015/16 FY

Place 3 Articles

4 Articles placed

Place 3 Articles

4 press releases

GG/17 Develope a Facebook page

Upload 48 social media updates on the FB page for the 2015/16 FY

12 social media updates on Facebook page

10 Social Media Updates on FB

New page opened in July 2015 - more uploads to the page once it is fully

12 social media updates on Facebook page

14 social media updates


operating

GG/18 Development and updating of a newsroom page

12 news items uploaded on the page for 2015/16 FY

Upload 3 items on Newsroom page

4 Newsroom Updates

Upload 3 items on Newsroom page

3 items uploaded

GG/19 Respond to 100% of the queries that relate to the municipality by the end of the 2015/16 financial year.

Update the presidential hotline on a daily basis.

Facilitate the Complaints Resolution Process

Resolve 100% of the Complaints Lodged in 2015/16

Resolve 100% of the complaints on the system for Quarter 1

not done- research period lapsed and no personnel to capture the complaints

Dedicated Person needs to be placed to control ICOMMS

Resolve 100% of the complaints on the system for Quarter 2

Lagging - research period lapsed

6. ANALYSIS OF MID YEAR PERFORMANCE

KPA 1: MUNICIPAL TRANSFORMATION AND INSTITUTIONAL DEVELOPMENT

Number of projects = 18

Quarter 1 Quarter 2

Number of projects On Target/Completed

16 15

Number of projects Lagging/Not started

2 3

Number of projects not applicable this quarter

0 0

Percentage on Target

88.88% 83.33%

Percentage lagging

11.12% 16.67%

Percentage not applicable

0 0

KPA 2: BASIC SERVICE DELIVERY AND INFRASTRUCTURE INVESTMENT

(TECHNICAL SERVICES)


Quarter 1 Quarter 2


7 7


16 15


0 1


30.43% 30.43%

Percentage lagging

69.56% 65.21%


0 4.35%

KPA 2: BASIC SERVICE DELIVERY AND INFRASTRUCTURE INVESTMENT

(COMMUNITY SERVICES)


Quarter 1 Quarter 2


19 8

Number of projects Lagging/Not started 15 17



0 9


55.88% 23.53%

Percentage lagging

44.11% 50%


0 26.47%

KPA 3: LOCAL ECONOMIC DEVELOPMENT


Quarter 1 Quarter 2

Number of projects On Target/Completed 2 2

Number of projects Lagging/Not started 12 12

Number of projects not applicable this quarter 0 0

Percentage on Target 14.29% 14.29%

Percentage lagging 85.71% 85.71%

Percentage not applicable 0 0

KPA 4: FINANCIAL VIABILITY, MANAGEMENT AND SUSTAINABILITY


Quarter 1 Quarter 2

Number of projects On Target/Completed 9

13

Number of projects Lagging/Not started 7

3

Number of projects not applicable this quarter 2

2

Percentage on Target 50%

72.23%

Percentage lagging 38.88%

16.66%

Percentage not applicable 11.11%

11.11%


KPA 5: GOOD GOVERNANCE


Quarter 1 Quarter 2


12 10


3 4


4 5


63.15% 52.63%

Percentage lagging

15.78% 21.05%


21.07% 26.31%

OVERALL TOTALS

Total number of projects = 126

Quarter 1 Quarter 2


65 55


55 54


6 17


51.59% 43.65%

Percentage lagging

43.65% 42.86%


4.76% 13.49%

7. CONCLUSION

This report consolidates the Mid-Year (Quarter 1 and 2) performance of the

organisation and individual departments for the 2015/16 Financial Year. Remedial

actions are provided for projects that do not meet the required targets.

mid - year performance assessment report …...mid-year performance assessment report 2015/2016 1....

Documents