The Alliance for Housing 2014 Renewal Continuum of Care Program Competition

The Alliance for Housing developed a renewal process to determine if Supportive Housing Project (SHP) and Shelter Plus Care (S+C) projects are performing in accordance with HUD requirements and CoC expectations. This year, grants will be renewable under the CoC Program Competition as set forth in 24 CFR 578.33 to continue ongoing leasing operating, rental assistance, HMIS, and project administration costs. Projects are eligible for renewal if they are currently in operation and have a signed grant agreement with HUD expiring between January 1, 2014 and December 31, 2014. Renewal grants will be limited to 1 year of funding.

Annually, the Alliance for Housing reviews these projects and provides

guidance for renewal project funding. Scoring guidelines are listed within this document to determine if agencies comply with renewal criteria and meet the required threshold. The Alliance for Housing will provide explanations for projects that are rejected.

The deadline for submitting all project renewal applications as well as submitting an email pdf copy of the ESNAPS application to the Alliance for Housing, Executive Director in ESNAPS is October 14, 2014.

In addition, the deadline for submitting information for CoC scoring is due September 30, 2014 emailed to the CoC Executive Director (lmccall-alliance@oaklandhomeless.org). Applicants that do not meet this deadline may be subject to funding reallocation. Applicants will be notified in writing as well as scoring posted on the Alliance website, www.oaklandhomeless.org of project score and inclusion in the 2014 CoC consolidated CoC Program application by October 10, 2014, 6 p.m.

Ranking In alignment with the 2014 CoC Program NOFA existing projects will

not be automatically renewed during the FY 2014 competition. As stated in the FY2014 NOFA, projects will be divided into two tiers, wherein Tier 1 applicants will have funding priority over Tier 2. Tier 1 applicants will be prioritized by their ranking score and the CoC determined high priority, high performance, and meeting the needs and gaps as identified by the CoC.

Membership Agreement

An Alliance for Housing Membership Agreement must be signed by an authorized signatory and submitted either with or prior to a New Project OR Renewal application.

Based on guidelines set forth by HUD, ranking will also be prioritized for Tier 1 projects in the following order:

a. CoC Planning grant (apply each year).b. Renewal projects.

a. HMISb. PSH Chronicc. PSH Non-chronicd. RRe. TH renewalsf. TH- to a RR project (non-bid, renewal)

c. New projects created through re-allocation. PSH 100% Chronic RR for homeless households with children

d. New Permanent Supportive Housing Bonus projects.

Tier 2 projects will be prioritized in the following order:1. Renewal projects2. New projects created through re-allocation.3. New Permanent Supportive Housing Bonus projects.

Refer to 2013 & 2014 Notice of Funding Availability (NOFA) for the Continuum of Care Program Competition for a more detailed description of applicant updates.

Renewal Project Threshold Score

Renewal projects are scored on 5 components: program performance, financial performance, HMIS performance, consumer satisfaction, and CoC participation. Total scoring consists of 100 points and the threshold for renewal is 65 points. Projects below this threshold may not be eligible for refunding and will be offered technical assistance to improve project performance for future applicability.

The Alliance for Housing reserves the right to make decisions on which projects should receive funding and/or the amount awarded based upon recommendations of the Project Review committee and the Alliance for Housing Board of Directors.

Renewal Project Scoring OverviewScoring Component Points#1 Program Performance

A. Project Capacity (10)B. Leaving with Income (15)C. Project-Specific Performance (30)

55

#2 Financial Performance 15#3 HMIS Participation 20#4 Consumer Satisfaction 5#5 CoC Participation 5

Total Points Possible 100

Threshold: All SHP Projects must score at least 65 points (65%) to be eligible for renewed funding.

Renewal Project Scoring Details

Component # 1: Program Performance

55 Points

There are a total of 55 of points possible for program performance. Performance will be evaluated and scored using data from the program’s most recent APR submitted for the last full operation year.

All project applicants are required to submit CoC Annual Performance Report from ESNAPS, report #625-HUD CoC APR from HMIS, report #631 CoC APR detail from HMIS.

Projects will be scored on the following criteria.

A. Program Capacity (10 pts): Program capacity is scored on information reported in APR. The program capacity is based on the percentage of persons proposed vs. served on an average of the last days of each quarter for the previous year once program us active.

95% - 100% capacity: 10 points 85% - 94% capacity: 8 points 75% - 84% capacity: 6 points 65% - 74% capacity: 4 points 55% - 64% capacity: 1 point Below 55% capacity: 0 points

B. Leaving with Earned Income (employment) (5pts): Applicants will be scored based on the percentage of people that leave the program with earned income. (If you had no leavers, you receive 5 points)

40% - 100%: 5 points 39% - 25%: 4 points 24%-15%: 3 points Below 15%: 0 points

C. Leaving with Income (SSI, SSDI, VA benefits etc) (5pts): Applicants will be scored based on the percentage of people that leave the program with any income (earned or otherwise) or other financial resources. (If you had no leavers, you receive 5 points)

40% - 100%: 5 points 39% - 25%: 4 points 24%-15%- 3 points Below 15%: 0 points

D. Leaving with non-cash income (FS, Medicaid/Medicare, WIC, Child Care etc) (5pts)- Applicants will be scored based on the percentage of people that leave the program with non-case/benefits. (If you had no leavers, you receive 5 points)

80% - 100%: 5 points 79% - 60%: 4 points 59%- 40%: 3 points 39%-15%- 2 points Below 15%: 0 points

E. Project–Specific Performance (30pts): This measure varies depending on project type: permanent housing, transitional housing projects or RR projects.

Permanent Housing (PH) Projects: Projects will be scored on the percentage of participants who remain in PH projects for more than 6 months or transition to other permanent housing.

92% – 100%: 30 points 85% – 91%: 20 points 75% – 84%: 10 points Below 75%: 0 points

Transitional Housing (TH) Projects: Projects will be scored on the percentage of participants who exit the program into permanent housing.

65% – 100%: 30 points 55% - 64%: 15 points Below 55%: 0 points

Rapid Re-housing Projects (RR)-Projects will be scored on the % of participants that remained in housing or transitioned to other permanent housing AND the % that increased total income from all sources.

*For a program that has not yet begun*BASED ON HUD’S PSH BONUS SCORING (FY2014 NOFA pg. 15&16), please

provide a narrative of project based on the below. Along with anticipated % leased from grant agreement execution.

Highest needed served Housing first Mainstream resources Leveraging

Component #2: Financial Performance 15 Points

Financial performance is measured by the extent to which each project has expended its budgeted grant during the last project year fully completed.

Applicants are responsible for submitting information from the Line of Credit Control System (LOCCS) from your HUD representative, and financial performance evidence from an Independent Auditor Report.

Renewal projects must draw project funds, at a minimum, on a quarterly basis. Instances where drawdown is delayed or not serving participants may result in the project not being funded in the FY 2014 CoC Program Competition.

100% grant funding expensed: 14 points 99% - 0% grant funding expensed: 0 points Evidence of drawdown of funds at least quarterly: 1 point

*Projects expending less than 100% of their grant are required to provide a written explanation. Depending on explanation, the Alliance for Housing will determine whether to target follow-up technical assistance or to deem the project ineligible.

Component # 3 HMIS Participation20 Points

Projects will be scored based on the project’s participation in HMIS. The HMIS score is divided into sub-components: operating dates, persons served, meeting attendance, number of HMIS clients, clients entered into HMIS, participation in 2013 PIT, and self-sufficiency matrix.

Category Possible PointsA. Persons Served 4B. Meeting Attendance 2C. Number of HMIS Clients 4D. Clients Entered into HMIS 4E. Participation in 2014 PIT 2F. Self-Sufficiency Matrix 4TOTAL 20

Component #4: Consumer Satisfaction & Participation5 PointsA. Persons Served (4)The number of persons served in Service Point is equal to number of persons served in CoC APR.

Number of in Service Point equals CoC APR: 4 points Number of in Service Point is within 5% CoC APR: 3 points Number of in Service Point is within 7% CoC APR: 2 points Number of in Service Point is within 9% CoC APR: 1 points Number of in Service Point is within less than 9% CoC APR: 0 points

B. Attended at-least 3 meetings (ask HMIS coordinator for assis-tance) (2)

Yes: 2 points No: 0 points

C. Number of clients in HMIS is not more than 105% or less than 65% of the number of clients on the Housing Inventory Chart for 4 AHAR Point-In-Time dates (4)

4 PIT dates: 4 points 3 PIT dates: 3 points 2 PIT dates: 2 points 1 PIT date: 1 point 0 PID dates: 0 points

D. The percentage of clients who have entered HMIS and have an as-sociated program entry.

95% or above: 4 points 90% - 94%: 3 points 85% - 89%: 2 points 80% - 84%: 1 point 80% or below: 0 points

E. Participation in January 2013 PIT as required (2)

Yes: 2 points No: 0 point

G. Completion of the Self-Sufficiency Matrix for at least (#) % of all clients entering in the program (4)

95% or above: 4 points 90% - 94%: 3 points 85% - 89%: 2 points 80% - 84%: 1 point 80% or below: 0 points

Component #4: Consumer Satisfaction & Participation5 Points

Projects will be scored on their submission of the following items:

Category Points PossibleA. Narrative statement of how the agency collects

participant feedback and satisfaction 2B. Narrative of the results of the agency or program’s

most recent participant satisfaction survey 1C. Participant involvement in decision-making or other

role within the organization 2TOTAL 5

A. Submission of narrative statement of how the agency collects participant feedback (2) Submission of narrative statement that is meaningful: 2 points Submission of narrative statement: 0 point

B. Submission of narrative of the results of the agency or program’s most recent participant satisfaction survey (1)

Yes: 1 point No: 0 points

C. Participant involvement in decision-making or other role within the organization (2)

Does the organization have a participant or former participant involved in: a position on the organization’s Board of Directors, peer counselor (or similar role), or a participant advisory council (or similar role)

Yes, there is demonstrated participant involvement and their involvement is described: 2 points

No, there is not participant involvement: 0 points

Component #5: Continuum of Care Participation5 Points

An agency’s participation is measured by the number of Continuum of Care meetings attended during 2013. Applicants can receive points in each line item, for a total of 5 possible points.

Agency’s Participation in the CoC Meetings(applies to only one category)

Possible Points

Points Re-ceived

Agency leadership on at least one CoC work-group

1

Agency participation on at least one CoC com-mittee

2

Organization represented at 5 or more meetings 1Organization had a team on the street count 1

Appeals Process

An appeals process will be available for renewal projects that do not pass the scoring threshold (65 points).

All appeals will be reviewed by a group established by the Alliance for Housing Board of Directors and Project Review Committee. Members of the Appeals Committee will not have any projects that receive HUD Homeless Assistance Program funding. Applicants that are rejected may also appeal directly to HUD by submitting a Solo Application prior to the deadline per the 2014 NOFA.

Appeals must to be submitted in writing via email to lmccall-alliance@oaklandhomeless.org . Address all appeals to the Appeals Committee and submit the following details: the issue being appealed, the argument for overturning the score, and evidence to support the argument. Please ensure that your appeal is concise and includes appropriate detail to process the review. Changes made to the program after application will not be considered.

The appeal must be received by the close of the business day within 5 business days of the communication of denial of eligibility to submit for funding. Submission must be received in a type written format (with attachments if appropriate) either in person or electronically.

The decisions of the Appeals Committee are final