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ABORIGINAL CULTURAL HERITAGE FUNDLIVING CULTURE GRANTS PROGRAM

ApplicationSeptember 2019

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Authorised and published by the Victorian Aboriginal Heritage Council, September 2019.

VERSION AND REVIEWVictorian Common Funding Agreement Terms and Conditions September 2019, Version 1.0, scheduled for review 2024.

ACCESSIBILITYIf you need this information in an accessible format, please email vahc@dpc.vic.gov.au

CONTACTOffice of the Victorian Aboriginal Heritage CouncilLevel 3, 3 Treasury Place, East Melbourne 3002T: 03 7004 7198E: vahc@dpc.vic.gov.auwww.aboriginlheritagecounciol.vic.gov.au

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Contents

What is the Aboriginal Cultural Heritage Fund? 4

What is the Living Culture Grants Program? 4

Eligibility 4

Which Grant Area does your project fulfil? 5

What size Grant are you applying for? 5

Do you agree to entering into a Funding Agreement? 5

Do you agree to the Funding Conditions? 5

What sort of entity are you? 6

Your Details 7

About your auspice organisation 7

Traditional Owner Involvement 7

Project Location 8

Project Description 8

Project Financials 9

What is the application process? 9

What is the Aboriginal Cultural Heritage Fund?

“As a Council of Traditional Owners, we are proud of the Aboriginal cultures of Victoria. We are committed to strengthening the knowledge held by Aboriginal people across Victoria. Cultural heritage is our inheritance and our legacy.”

The Aboriginal Cultural Heritage Fund is managed by the Victorian Aboriginal Heritage Council to provide funds for the protection and management of Aboriginal cultural heritage in Victoria.

Aboriginal cultural heritage refers to the knowledge and lore, practices and people, objects and places that are valued, culturally meaningful and connected to identity and Country.

Aboriginal cultural heritage shapes identity and is a lived spirituality fundamental to the wellbeing of communities through connectedness across generations.

Aboriginal cultural heritage has been passed from the Ancestors to future generations through today’s Traditional Owners whose responsibilities are profound and lifelong.

What is the Living Culture Grants Program?

“Our cultural heritage is best understood through demonstrating respect for Traditional Owners – our knowledge, our skills, our appreciation of our heritage. The practicing of our culture and traditions makes us stronger and this strength offers all Victorians opportunities to value, understand and celebrate the unique cultural heritage we care for on behalf of all of us.”

The Living Culture Grants Program provides support to Victorians to protect, manage and celebrate Victorian Aboriginal cultural heritage. When people are proud of their culture, they protect it. Pride grows through a strong connection to culture.

Council supports Traditional Owners to share knowledge across Country and generations. Cultural connectedness is essential for thriving communities and Council will support Aboriginal people to understand their culture and identity more deeply.

Eligibility

Does the project raise awareness, research, protect or manage Aboriginal cultural heritage in Victoria?

Are the project objectives being met by another initiative? Is the project supported by a Registered Aboriginal Party or Traditional Owner group? Does the project have the support of the land owner on which it is to be undertaken? Is the applicant eligible to receive funds?

In some instances, projects will be ineligible for funding. These include, but are not limited to: RAPs with an outstanding RAP Funding Report. Projects without the support of the land owner of the land on which the project is to be

undertaken. Projects where documented procurement processes have not been undertaken. Projects that have received previous funding.

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Which Grant Area does your project fulfil?

☐ Awareness RaisingPublic events, communication materials, forums and workshops to raise awareness of Aboriginal cultural heritage.

☐ Protection and ManagementSupport for Traditional Owners, Registered Aboriginal Parties and land managers to protect and manage burial places.

☐ ResearchAboriginal cultural heritage research projects.

What size Grant are you applying for?

☐ Small grant $1,000 - $10,000

☐ Medium grant $11,000 - $20,000

☐ Large grant $21,000 - $30,000

Do you agree to entering into a Funding Agreement?

Successful grant recipients must enter into a funding agreement with the Victorian Aboriginal Heritage Council. Funding agreements establish the parties and outline their commitments and obligations to each other, as well as setting out the general funding terms and conditions. It is recommended that applicants review the Funding Agreement standard terms and conditions before applying. No funding will be released until the Victorian Aboriginal Heritage Council and the applicant have executed the Funding Agreement.

☐ If successful, I agree to entering into a Funding Agreement.

Do you agree to the Funding Conditions?

☐ If successful, I agree to the funding conditions detailed below:

Works cannot proceed if a permit or permit exemption is required and has not been issued by the Executive Director, Aboriginal Victoria under the Aboriginal Heritage Act 2006. It should be noted that a successful application does not equate to the granting of a permit or permit exemption under the Aboriginal Heritage Act 2006.

The project must commence within six (6) months of entering into the Funding Agreement. Projects that have not commenced within this timeframe must contact the grants team to explain the delays and negotiate an appropriate commencement date. Grant recipients that fail to provide this advice may risk voiding the Funding Agreement and having to return any funds that have been provided.

Funds must be spent on the project as described in the application and any unspent funds must be returned to the Victorian Aboriginal Heritage Council, as per the Funding Agreement.

Issues concerning the return of unspent funding will be resolved between Victorian Aboriginal Heritage Council and the organisation after the Funding Agreement expires or the completion of the project, whichever occurs first.

Any variation to the approved project must be submitted to the Victorian Aboriginal Heritage Council for approval prior to implementation.

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Successful applicants are expected to acknowledge the Victorian Aboriginal Heritage Council’s support, and promotional guidelines will form part of the Funding Agreement. Successful applicants must liaise with the Office of the Victorian Aboriginal Heritage Council to coordinate any public events or announcements related to the project. Successful applicants may be required to contribute information on activity outcomes for use in program evaluation reviews or the Council’s marketing materials.

Successfully funded projects will be required to submit reports detailing the progress and outcomes of the Aboriginal Cultural Heritage Fund funding as per the Funding Agreement.

Successfully funded projects will be offered funding as a GST exclusive amount. However, for organisations with an ABN and who are GST registered, payment will be made GST inclusive.

What sort of entity are you?

☐ A Registered Aboriginal Party or other Aboriginal entity registered under the Office of the Register of Indigenous Corporations.

☐ A Victorian municipal council.

☐ A community or not-for-profit organisation that is a legal entity (for example an incorporated association, incorporated cooperative or Indigenous corporation) – please note that an incorporated not-for-profit organisation must provide proof of not-for-profit status.

☐ A Committee of Management under the Crown Lands Reserves Act 1978. Groups must meet the conditions of clause 14(4)a (any three or more persons) or 14(4)e (any board, committee, commission, trust or other body corporate or unincorporated established by or under any Act for any public purpose).

☐ Trusts appointed pursuant to a restricted Crown grant (during the 19th century, under a series of Land Acts, Crown land was often permanently reserved for specified purposes – mechanics’ institutes, sports grounds etc. – and granted to trustees on trust for the purposes of the reservation) and Cemetery trusts appointed under the Cemeteries and Crematoria Act 2003.

☐ An owner of a privately-owned place or object (including places of worship) – please note that applicants must meet public accessibility criteria where appropriate and; must demonstrate significant community and public benefit from the investment.

☐ An organisation that has entered into an auspice agreement with another organisation for the purposes of undertaking the project.

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Your Details

Name of Applicant: Click or tap here to enter text. (if applying on behalf of an organisation, please include your individual contact details)

Organisation Name (if applicable): Click or tap here to enter text.

Phone: Click or tap here to enter text.

Email: Click or tap here to enter text.

Address: Click or tap here to enter text.

About your auspice organisation

Name of Contact: Click or tap here to enter text.

Organisation Name: Click or tap here to enter text.

Phone: Click or tap here to enter text.

Email: Click or tap here to enter text.

Address: Click or tap here to enter text.

☐ Auspice Agreement attached

Traditional Owner Involvement

Does the application relate to an area covered by a RAP? ☐ Yes ☐ No

If yes, who are they? Click or tap here to enter text.

Is the application submitted by a Registered Aboriginal Party? ☐ Yes ☐ No

If yes, do they have an outstanding RAP Funding Report? ☐ Yes ☐ NoIf there is an outstanding report, they are ineligible.

Is the application endorsed by the RAP? ☐ Yes ☐ No

If the application relates to an area not covered by a RAP, have you consulted with Traditional Owner groups? ☐ Yes ☐ No

If yes, with whom? Click or tap here to enter text.

Are the RAP or Traditional Owner groups involved in the project? ☐ Yes ☐ No

If yes, please identify which partiers/groups are involved Click or tap here to enter text.

Is your organisation recognised under the following legislations?

☐ Traditional Owner Settlement Act 2010☐ Aboriginal Heritage Act 2006☐ Native Title Act 1993

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Project Location

What is the primary address at which the project will be undertaken?

Click or tap here to enter text.

If there is more than one site, please list the other addresses.

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If the project relates to a specific location, please provide the GPS coordinates. (These can be located through using Google Maps and right clicking on the location. Select the ‘What’s Here’ option and this will provide the coordinates at the bottom of the screen.)

Click or tap here to enter text.

Are you the land owner? ☐ Yes ☐ No

If no, who is the land owner? Click or tap here to enter text.(Please provide name, address, telephone number and email)

Has the land owner consented to the project being undertaken on their land? ☐ Yes ☐ No

If yes, please provide written consent.☐ Written consent provided.

If this project has ongoing land use implications, please provide formal advice as to the agreements in place to ensure long-term management of the project outcomes.☐ Formal advice provided.

Project Description

Project Name: Click or tap here to enter text.

Project Summary (what are you going to do and what will you achieve?):

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How will Traditional Owners be involved in, and benefit from, this project?

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Why is the project needed?

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How will the project be delivered?

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If successful, how will the funds and the project be managed?

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Has this project received previous funding? ☒ Yes ☐ No

If yes, please detail the amount, the funding program and the outcomes.Click or tap here to enter text.

Is this project part of a government program or initiative? ☐ Yes ☐ No

If yes, please provide details Click or tap here to enter text.

A detailed project plan is required.

☐ Project Plan provided.

Project Financials

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(please include GST)

What is the overall project budget? Click or tap here to enter text.

How much are you seeking funding for? Click or tap here to enter text.

If not seeking the full project budget, how will you fund the remainder?

Click or tap here to enter text.

Is there a financial or in-kind contribution from your organisation? ☐ Yes ☐ No

If yes, please indicate on the Project Plan.

Is there a financial or in-kind contribution from other stakeholder/s? ☐ Yes ☐ No

If yes, please indicate on the Project Plan.

The application must include at least two written quotes (GST exclusive) for each eligible component of works, totaling the estimated cost of the project. Quotes must be dated and have been obtained within the last six (6) months. Please ensure quotations are broken-down, detailed and are based on the same scope of works to allow comparative analysis. It is recommended that a written brief is supplied to contractors to ensure quotes are comparable.

☐ Two written quotes provided.

What is the application process?

In applications made outside formal funding rounds, applications can be made at any time and should be emailed to vahc@dpc.vic.gov.au.

Applications should be: submitted in an acceptable file type (e.g. Word, Excel, PDF, or JPEG) not larger than 5MB in size contained within one email, zipping the files if required.

All required sections of your application form must be completed before submitting. If you are having difficulty, please email vahc@dpc.vic.gov.au or call 03 7004 7198.

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