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RFP for Supply of Pico Projectors with Accessories at BAMETI, Patna

RFP for Supply of Pico Projectors with accessories at BAMETI, Patna.

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1. DEFINITIONS

BAMETI shall mean Bihar Agricultural Management & Extension Training Institute.

Bidder shall mean the firm who participates in the RFP and submits its Bid.

Bid/Proposal shall mean the Bid submitted by the Bidders in response to this RFP.

Bid Validity Period shall mean a period of not less than 365 days from the last date for submission of the Bid Proposal.

Project shall mean the supply of Pico Projector including the Hardware and software as per the design proposal submitted by the bidder in accordance with this document and as directed by BAMETI.

Successful Bidder The Bidder who inter alia meets the following requirementsa) Meets the Technical and Financial criteria;b) Whose Bid Proposal are acceptable to the evaluation committee of BAMETI

andc) Adheres / consents to adhere to all other conditions laid down in this

document.

2. BRIEF ABOUT BAMETI

BAMETI is a State level institution, which is autonomous with greater flexibility in structure and functioning and are responsible for organizing need based training programs for the project implementation functionaries of different line departments as well as the farming community. This can be achieved through linkages with other technical and management institutions in the State to support desired training input. ‘BAMETI’ has to function with the technical guidance of the National Institute of Agricultural Extension Management.

OBJECTIVES OF BAMETI

BAMETI proposed to be autonomous institution with greater flexibility in structural and operational aspects. Its Role is as follows.

1. To provide need based consultancy services to Agricultural Technology Management Agency (ATMA) in the areas like project planning, appraisal, implementation, etc.

2. Develop and promote appropriate and specific management tools for improving the effectiveness of agricultural extension services through better management of human and material resources.

3. Organize need based training program for middle level and grass root level agricultural extension functionaries.

4. Management, Communication, Participatory Methodologies etc. as a sequel to the feedback from training programs.

5. It should have close linkage with institutions like KVKs, ZRS, State Agricultural Universities, NGOs, Management Institutions MANAGE, to use appropriate faculty resource from these

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institutions for training and consultancy services to ATMA functionaries, farmers and other clients.

6. To conduct studies on problems related to Agriculture Extension Management, Communication and information technology, agriculture product marketing, human resource development using participatory approaches.

3. BRIEF ABOUT THE PROJECT

Under the guidance of Government of India, BAMETI has planned to provide 2 Pico Projectors per Block to the field functionaries for disseminating best agriculture practices during the 12th Plan. These will be used by ATMA functionaries including BTMs & ATMs during their visit to villages.

The low cost films would focus on specific themes and preferably directed by farmers themselves so as to have greater acceptability among the audience. Video ned to be of broadcast quality but will have to be in High Definition Video formats such as .mp4, which can be easily played on laptops or projectors. These films will also be made available on the internet for display through e-Panchayats and Common Service Centres and also for direct use. This task of showing agriculture related films and success stories will be performed by the ATMs. Existing films in the DAC, ICAR, SAUs, States and Non-Government entities should also be used after dubbing in regional language.

Use of hand-held devices for on the spot data entry and subsequent updation through voice recognition has been pilot tested with the collaboration of IIT, Chennai. Farm level planning and farmer empowerment using these technologies are being attempted on a pilot basis in two districts in Tamil Nadu. About 450 districts (i.e. 70% of all districts under ATMA) are to be covered by the end of 12th Plan period.

Focus will be given on rain-fed areas where farmers get hit by vagaries of weather frequently. These devices will also be used to provide instantaneous online and offline information to farmers from the Farmers’ Portal and other similar services.

4. BID SCHEDULE & VENUE

Sl. No. Activity Scheduled Date & Time

1 Date of commencement of Bid Document 07.03.2019

2 Place for obtaining Bid Document Online : www.eproc.bihar.gov.in

4 Submission of BidBids should be submitted online at

www.eproc.bihar.gov.in by 27.03.2019 upto 5:00

5 Address for submission of Bid Documents Online at www.eproc.bihar.gov.in

6 Venue of Opening of Technical Bid O/o The Director, BAMETI, Patna, Bihar.

7 Date & time of Opening of technical Bid 06.04.2019 At 2:00 PM

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http://www.eproc.bihar.gov.in/




Instructions for Online Bid Submission

1. The RFP document containing the project profile, invitation for qualification and criteria for evaluation may be obtained from the website: www.eproc.bihar.gov.in

2. For support related to e-tendering process, bidders may contact at following address “e- Procurement HELP DESK, First Floor, Plot No.- M/22, Road No.-25, Sri Krishna Nagar, Bank of India Compound, Patna-800001, Contact No: 0612-2523006; 7542028164”. Vendor may visit www.eproc.bihar.gov.in.

3. Detailed N.I.T can be seen of website www.eproc.bihar.gov.in.

4. BAMETI will not be responsible, in case of any delay, due to any reason whatsoever, in receipt of Bid Documents by the Bidders.

5. The Owner reserves the right to reject any or all Bids or cancel/withdraw the Invitation for Bids (IFB) without assigning any reason whatsoever and in such case, no Bidder/ intending Bidder shall have any claim arising out of such action.

6. For participating in e-tendering process, the contractor shall have to get themselves registered to get used ID, Password and digital signature. This will enable them to access the website www.eproc.bihar.gov.in and download/participate in e-tender.

7. Those whose are not registered in e-tendering systems, they may contact “e- Procurement HELP DESK, First Floor, Plot No.- M/22, Road No.-25, Sri Krishna Nagar, Bank of India Compound, Patna-800001, Contact No: 0612-2523006; 7542028164 ” for registration.

8. BAMETI, Patna intends to undertake a competitive bidding process in order to shortlist and qualify suitable Bidders, who shall be eligible for evaluation of their price bids towards selection of the successful bidder in terms of the RFP for award of the project.

9. The detail of the bidding process and summary of the scope of construction works for the project is included in the RFP document.

10. Any clarifications may be sought online through the tender site, through the contact details or during pre-bid meeting if any.

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Bidder should take into account the corrigendum if any published before submitting the bids online.

11. In the unlikely event of the server for www.eproc.bihar.gov.in being down for more than two consecutive hours (in the period from midnight to closing time for receipt of tenders) on the last date of receiving of bid, the last date of the same shall be extended by concerned authority only to the next working day till the last receiving time stipulated in the original NIT.

12. The bidders are requested to check their file size of uploaded documents at the time of submission & they should ensure that work file is uploaded. If they feel that the complete file is not uploaded then they should click on cancel & update the same

13. Before submission. The bidders should satisfy themselves of download ability/ visibility of the scanned & uploaded file by them.

14. The bidders must use MS Office- 2003 version. File size should be less than 5MB and should be in M.S. word, M.S. Excel, PDF and JPEG Formats.

15. No claim shall be entertained on account of disruption of internet service being used by bidders. Bidders are advised to upload their bids well in advance to avoid last hour’s technical snags.

16. In exceptional circumstances, the competent authority, BAMETI may solicit the Bidder’s consent to an extension of the period of validity.

17. Bids that are rejected during the bid opening process shall not be considered for further evaluation, irrespective of the circumstances.

18. The bidders shall submit their eligibility and qualification details, Technical bid, Financial bid etc. in the online standard formats given for respective tenders in e-Procurement website (www.eproc.bihar.gov.in) at the respective stage only. The bidders shall upload the scanned copies of all the relevant certificates, documents etc., in support of their eligibility criteria / technical bids and other certificate /documents in the e-Procurement website. The bidder shall sign on the supporting statements, documents, certificates, uploaded by him, owning responsibility for their correctness /authenticity.

19. Corrigendum/ Addendum, if any, will be published on the website itself.

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20. Bidder should submit the Tender Fee/ EMD as per Clause of this RFP.

21. The bidder has to select the payment option as offline to pay the Tender FEE/ EMD as applicable and enter details of the instruments.

22. The details of the DD/any other accepted instrument, physically delivered, should tally with the details available in the scanned copy and the data entered during bid submission time, otherwise submitted bid shall not be acceptable or liable for rejection.

23. A bid processing fee of 1,180 (Non-Refundable) to be paid only through e-Payment modes i.e. Internet Payment Gateway (Master or Visa Card) /Internet Banking/NEFT or RTGS towards charges for online processing charges of Beltron.

24. For any queries regarding Tendering process, the bidders may contact at address as provided in the tender document.

e- Procurement HELP DESK,First Floor, Plot No.- M/22,

Road No.-25, Sri Krishna Nagar,Bank of India Compound,

Patna-800001,Contact No: 0612-2523006; 7542028164”.

5. Mandatory Terms & Conditions

INSTRUCTION TO BIDDERS & Terms & Conditions :- Bid Submission:-

A. Bid shall be submitted in TWO PARTS, viz. Technical Bid comprising (i) EMD should be in form of DD or a Bank Guarantee in favour of The Director, BAMETI, Patna; (ii) technical details, compliances etc. as enumerated in the tender document & and Financial Bid. The bid should be submitted in properly wax sealed covers indicating the Bid detail. Address of the firm submitting the tender and the officer to whom the tender is addressed, must appear distinctly on both the inner and outer sealed covers, indicating also on each envelop TECHNICAL BID/FINANCIAL BID as may be applicable

B. In the part relating to Technical Bid, the OEM/Bidder must provide the followings .

a. Authorization certificate from the Manufacturer, specific to this tender, addressed to The Director, BAMETI, Patna.

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*Note – Any document other than this case specific authorization certificate from the manufacturer, is not accepted. Without case specific OEM MAF, the tender will be summarily rejected.

b. Details of the technical features of the offered equipment vis-à-vis tendered specification under OEM Compliance, to be submitted. Without duly sealed & signed OEM Compliance, the tender will be summarily rejected.

c. Bidder should be an ISO 9001, 14001 / 27001 certified company.

d. The bidders are required to enclose copy of GST Registration number

e. The Bidder should have three years experience in terms of sales and maintenance of Projection in any Government / PSU department in India.

f. The Bidder must have supplied at least 3000 sets of Projectors in last 5 FY to any Central/ State Govt/PSUs.

g. Bidder to enclose Copy of PAN/TIN number & ITR for three years.

h. Bidder must enclose copy of their Registration Certificate either under Shop & Establishment Act &/or under Companies Act &/or Under NSIC/SSI, as per applicable government rules.

The Bidder/s shall be required to submit a copy of its Incorporation Certificate / Details of legal status, take over / merger/ acquisition / buy outs / name change etc., place of registration and principal place of business of the company or firm or partnership, etc.;

In case of Bidder also using qualification documents of any company that is its legitimate part by way of takeover / merger/ acquisition / buy outs / name change etc., the same should be documented and legally binding.

i. The Bidder should not been blacklisted from any Government / Semi Government / PSU or similar organization. Bidders to enclose an undertaking.

j. Bidder/Company should have his own service office and infrastructure in Bihar. In case, Bidder does not have this service infrastructure as on date of tender submission, then Bidder can submit an undertaking that within 15 days of award of order, they will raise their own service infrastructure. Outsourced service facilities not allowed.

k. The quoted Brand / OEM for Pico Projector should have Service Facilities at least District wise service centres in Bihar.

l. The quoted product must be BIS certified.

m. Net worth of the Bidder should be positive. Proof of the same to be attached.

n. The bidding company shall be a profit making company in each of the last three years.

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o. Bidding company should have been into existence for at least three years, in information technology business, selling of projection systems / IT Systems etc., as on date of bidding.

p. Bidder should enclose Proof of annual turnover (Audited Balance Sheet) of having average yearly turnover of Rupees Ten Crores in three financial years (15-16, 16-17 & 17-18).

q. Warranty of the equipment shall be as mentioned in the bid format item wise. Undertaking by OEM is required along with the Bid. The warranty shall also comply to the service/warranty conditions as enumerated in the tendered specification sheet.

r. Earnest Money (EMD) of Rs 50,000.00 (Rs. Fifty Thousand Only) in the form of BG or Demand Draft only, in favour of The Director, BAMETI, Patna, or exemption certificate to be submitted.

s. OEM should have presence in India from last ten years.t. OEM should have registered office in Biharu. The turnover of the manufacturer (OEM) should be minimum average of rupees

Ten Thousand Crore per annum during the last three financial years. v. Earnest Money Deposit of the successful bidder will be refunded on receipt of

Performance Security Deposit from the bidder.w. Bidder must quote for all items in each schedule. The L1 shall be evaluated on

composite price of per set / per schedule, quantity as per requirement of the department. No partial compliance of any terms, specification, etc. permitted. Partial compliance and deviation of any terms and or condition will automatically lead to rejection.

C. In the part relating to Price Bid, the OEM/Bidder must provide the following:-

a. Basic price (against item-wise details of specifications of each of the offered items).

b. Prices of each of the optional accessories, as required by specifications and may be relevant for offered equipment, will have to be specifically stated in the quotation.

c. GST should be indicated separately, item wise. Price to be quoted inclusive of all taxes, in the given format.

d. Installation, warranty, delivery & commissioning charge (including GST), should be included in the basic rate of quoted items, if any. Delivery shall be F.O.R.

e. Freight & insurance charge should be included in the unit basic rate of quoted items, as mentioned in the Price bid, if any.

Other Instructions:-

I. Rates: Rates quoted should be on F.O.R. BAMETI Patna.

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II. Validity: Quoted rates must valid for 365 days.

III. Delivery: Unless otherwise stated Delivery & Installation of goods will have to be within eight to ten weeks from the date of issue of the Purchase Order. All aspects of safe delivery shall be the exclusive responsibility of the OEM/Bidder. Any unjustified and unacceptable delay in delivery beyond the delivery schedule as per purchase order will render the Bidder/Manufacturer liable for liquidated damage at the rate of 0.25% (quater percent) per week, subject to maximum of 5% beyond which order will be cancelled, EMD forfeited besides recovery of LD.

IV. Late and delayed Tenders: Late and delayed tender will not be considered. In case any unscheduled holiday occurs on prescribed closing/opening date the next working day shall be the prescribed date of closing/opening.

V. Ground for Rejection of Tender: The tenders are liable to be rejected if any of the fore going conditions are not complied with and must be strictly as per this tender document. The tender should be complete in all respects and duly signed wherever required. Incomplete and unsigned offer will not be accepted.

VI. Payment Terms:- 100% Payment will be released immediately within fifteen days of receiving of materials & submission of the 2% PBG.

VII. GST : Shall be quoted inclusive.

VIII. Any loss or damage caused to the article in transit to the centralized delivery location is to be made good by the supplier free of cost within reasonable time.

IX. No escalation in respect of materials, labor, freight etc. will be allowed in any shape.

X. A declaration should also be furnished by the agency that they will supply the original product of the manufacturing company. In case of supply of duplicate product suitable action will be taken against the agency including forfeiture of EM/ Security Deposit.

XI. The rates should be quoted and legibly written both in words and Figures. In case of corrections, the same must be attested by the bidder with full signature; however no overwriting is permissible.

XII. In case of any discrepancy between words and figures, in financial bid, the rates in words shall be accepted as correct.

XIII. The bids shall be opened in the office of The Director, BAMETI, Patna, on the date and time given in the enquiry letter. The Bidders may send their authorized representative to attend the Bid opening, if they so desire. In the event of the bid opening date being declared holiday, the bids will be opened at the appointed time and place on the next working day.

XIV. The Bidder has to sign at all pages of the bidding document and do the page numbering.

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XV. The technical bid will be given in T-1, T-2, T-3, T-4 and T-5 format where as Financial bid in F-1 format.

XVI. Financial bids will be opened when technical bids will be qualified.

T-1 (Sample Format of Bid Letter)Application for Technical Bid

ToThe Director, BAMETI, Department of Agriculture,Government of Bihar, Patna.

Reference: Tender Number …………………….Dated…………………….Sir,

We hereby declare: We are the authorised agents of the manufacturers of the items proposed in

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our offer. That we are equipped with adequate maintenance and service facilities

within India for supporting the offered items. Our maintenance and service facilities are open for inspection by representatives of Government of Bihar.

We hereby offer to supply the items under this tender and provide the services at the prices and rates mentioned in the attached commercial bid.

In the event of acceptance of our bid, we do hereby undertake: To supply the equipment and commence services as stipulated in the

schedule of delivery forming a part of the attached technical bid. We affirm that the prices quoted are inclusive of delivery charges and GST

taxes.

We agree to abide by our offer for a period of 365 days from the last date of submission of commercial bid prescribed by the department and that we shall remain bound by a communication of acceptance within that time.

We have carefully read and understood the terms and conditions of the tender and the conditions of the contract applicable to the tender. We do hereby undertake to provision as per these terms and conditions.

We hereby certify that the Bidder is a Directorate and the person signing the tender is the constituted attorney.

Bid Security in the form of a Bank Guarantee issued by (bank), valid till / / (dd/mm/yyyy), for an amount of Rs. 50,000/- (Rupees Fifty Thousand) is enclosed in the cover containing pre-qualifying requirements.

We do hereby undertake, that, this bid, together with your written acceptance thereof and notification of award of contract, shall constitute a binding contract between us.

Signature of Bidder (with official Seal)

T-2 : Bidder’s Information

1. Name of Firm/Company

2. Address of Firm/Company

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3. Head Office

4. Branch Office

5.

Name of In-charge.Phone No.Fax No.Mobile No.eMail ID.

6. Signature with Stamp

7. Date8. Place

T-3: Required technical documents for Pico Projector

Sl. No. Name of the Document Page Number

a Authorization certificate from the Manufacturer, specific to this tender, addressed to The Director, BAMETI, Patna.

b Technical Specification & Duly sealed & signed OEM Compliance.

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c ISO 9001, 14001 / 27001 Certificate.

d GST Registration Certificate of Bidder.

e Proof of Similar Experience in Government / PSU.

f Proof of similar orders, as mentioned in Mandatory Terms & Conditions.

g PAN Certificate of Bidder & ITR for last three years.

hCopy of Registration Certificate of Bidder either under Shop & Establishment Act or under Companies Act or Under NSIC/SSI or others.

i Proof of Not Being Blacklisted.

j Proof of Bidder’s Service Infrastructure in Bihar.

k Proof of Manufacturer’s service centres in all major cities in Bihar.

l BIS Certificate of Products.

m Proof of positive Net worth.

n Proof of profit making company

o Proof of Bidder being at least three years old company.

p Turn Over document.

q Warranty Confirmation.

r Earnest Money Deposit or Exemption Certificate (if applicable).

s OEM should have presence in India from last Ten years.

t OEM should have registered office in Bihar

u Service centre list of Bihar with document proof.

v

The turnover of the manufacturer (OEM) should be minimum average of rupees Ten Thousand Crore per annum during the last three financial years (All Supporting documents mentioned above to be attached)

T-4 Technical Specification: - Pico Projector (Option A – 130 Lumens)

Sl. No. Parameter Specification

Compliance by the Bidder (Yes/No)

1 Projector Technology DLP/LCoS 2 Light Source LED Lamp 3 Brightness Minimum 130 Lumens or more 4 Image Size Minimum 30" - 80"

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5 Resolution 1280 x 720 (HD) 6 Aspect Ratio 16:9/4:3 7 Color Support 24 Bit 8 Contrast Ratio 100000 : 1

9 LED lamp life or over 20,000 hours in normal mode and 30,000 hours in economy mode

10 Audio Output Power/Channel

Minimum 2 Watt RMS each channel with good quality speakers. If projector does not have 2 + 2 Watt RMS speakers with good quality (as assessed by the committee), external compact speakers will be provided to give requisite sound output

11 I/O connector HDMI/MHL in, USB 2.0 or SD card, 3.5mm stereo jack for supporting audio output.

1213 File Compatibility

Photo : JPEG/BMP/PNG Audio : MP3/WMA/WAV/M4A Video : AVI/RMVB/MPG/MPEG-4/DIVX/MKV Video Modes : 480p, 720p, 1080i, 576p

PPT, Excel & Word file support through USB port

14 Input Device Support

It should be capable of playing pictures and videos through SD card/USB without any external device.

It should work as an independent unit and be able to play videos and pictures even without Tablet PC through HDMI/MHL Port

Remote Control Remote 15 Operating Temperature 5 Degree C to 40 Degree C 16 Battery (Internal) Minimum 2 Hr. Backup 17 Total Mass Less than 500 Grams

18 Standard Accessories Power Adapter, USB connector, carrying case, tripod stand.

19 CertificationsThe quoted brand and model should be BIS approved. Bidder to enclose BIS certificates. ISO certified OEM/Bidder

20 Power BankThe unit should be supplied with external battery for recharging & backup. (Battery will be commonly used for Projector & Hand Held Devices.

21 External Memory Stick 16 GB Memory stick to be supplied.2223 Type of Warranty

01 Year on Accessories 03 Years on Pico Projector

T-4 Technical Specification: - Pico Projector (Option B – 550 Lumens)

Sl. No. Parameter Specification

1 Projector Technology DLP2 Light Source LED Lamp with 30,000 hours Life3 Brightness 550 lumens (on battery) or better4 Image Size Minimum 100" Diagonal without losing picture quality / pixilation

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5 Resolution 1280x720(HD)6 Aspect Ratio 16:9/4:37 Color Support 24 Bit8 Contrast Ratio 100000 : 1

10 LED lamp life or over 30,000 hours in normal mode

11 Audio Output Power/Channel

Minimum 2 Watt RMS each channel with good quality speakers. If projector does not have 2 + 2 Watt RMS speakers with good quality (as assessed by the committee), external compact speakers will be provided to give requisite sound output

12 I/O connector HDMI/MHL in, USB 2.0 or SD card, 3.5mm stereo jack for supporting audio output.

13 Projection distance ≤ 3m

141516

File Compatibility

Photo : JPEG/BMP/PNGAudio : MP3/WMA/WAV/M4A Video : AVI/RMVB/MPG/MPEG-4/DIVX/MKV Video Modes : 480p, 720p, 1080i, 576pPPT, Excel & Word file support through USB port

1718 Input Device Support

It should be capable of playing pictures and videos through SD card/USB without any external device.It should work as an independent unit and be able to play videos and pictures even without Tablet PC through HDMI/MHL Port

19 Remote Control Remote20 Operating Temperature 5 Degree C to 40 Degree C 21 Battery (Internal) Minimum 2 Hr. Backup22 Total Mass Less than 650 Grams or less23 Standard Accessories Power Adapter, USB connector, carrying case, tripod stand.

24 Certifications The quoted brand and model should be BIS approved. Bidder to enclose BIS certificates. ISO certified OEM/Bidder

25 External Memory Stick 32 GB Memory stick to be supplied.

26 Type of Warranty01 Year on Accessories 03 Years on Pico Projector

The proposed Power Bank should be capable of charging at least 80% battery of the Pico projector/Hand Held Devices in single charge.

T-5: Sample Manufacturer’s Authorization Form

Date: dd/mm/yyyy

To, Director - BAMETI, Department of Agriculture,

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Patna, Bihar.

Reference: Tender for supply of Pico Projector with accessories.

Sir,

We _______________________, (name and address of the manufacturer / developer) who are established and reputed manufacturers of __________________ having factories at__________________ (addresses of manufacturing locations) do hereby authorize M/s_______________________ (name and address of the bidder) to bid, negotiate and conclude the contract with you against the above mentioned tender for the above equipment manufactured by us.

As an OEM we assure timely supply and back to back support, as required vide this tender, with services and spares for the offered product during the warranty period, as per Tender.

We do not own any other authorization except the one which in the given format.

Yours faithfully, For and on behalf of M/s __________________________ (Name of the manufacturer))

Authorized Signatory (enclose copy of signatory identity)

F-1: Format for Financial Bid for Supply of Pico Projector & Accessories (130 Lumens or more)

at BAMETI, Patna

A Name of the Bidder

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B Address in India

C Contact Number

D eMail ID

Sl. No. Name of Item

Per Unit Basic Cost inclusive of installation, warranty,

F.O.R.GST

Total per unit cost inclusive of taxes,

installation, warranty, F.O.R.

1PICO PROJECTOR WITH POWER BANK & 16 GB MEMORY STICK

E Signature with Stamp

F Date

G Place

F-2: Format for Financial Bid for Supply of Pico Projector & Accessories (550 Lumens or more)

at BAMETI, Patna

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A Name of the Bidder

B Address in India

C Contact Number

D eMail ID

Sl. No. Name of Item

Per Unit Basic Cost inclusive of installation, warranty,

F.O.R.GST

Total per unit cost inclusive of taxes,

installation, warranty, F.O.R.

1PICO PROJECTOR WITH POWER BANK & 16 GB MEMORY STICK

E Signature with Stamp

F Date

G Place

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