microsoft word notes by: manzoor ali solangi
TRANSCRIPT
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7/30/2019 Microsoft Word Notes By: Manzoor ALi Solangi
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Microsoft Office 2007
Notes of Ms word Based on
easy and self-understanding
By: Manzoor Ali Solangi
0333-7061644
[MICROSOFT OFFICEWORD2007]
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ContentsContents.......................................................................................................... 2
Lecture No.1.................................................................................................3
What is MS Word?........................................................................................ 3
Orientation of MS Word................................................................................ 3
Get a simple article for practice: ................................................................4
How to select text with Mouse?....................................................................5
How to select text with Key board?..............................................................5
Lecture No.2 ................................................................................................... 7
What is Copy?.............................................................................................. 7
What is Paste?..............................................................................................7
What is Cut?................................................................................................. 7
What are Paste special/ Format painter? .....................................................7
Apply Formatting on selected text............................................................... 7
Border and Shading:....................................................................................9
Water Mark:................................................................................................. 9
Lecture No. 3:................................................................................................11
Find, Replace and Go to ............................................................................ 12Columns .................................................................................................... 13
Lecture No.4 ..............................................................................................15
Lecture No.5..................................................................................................18
How to insert / Delete Column/Row/Cell?...................................................22
How to select table?...................................................................................22
Grid lines:...................................................................................................22
Marge cell, Split Cell and Split Table:.........................................................22
Table Size:..................................................................................................23
Auto Fit:......................................................................................................23
Cell alignments:......................................................................................... 23
Text Direction:............................................................................................23
Lecture No.7..................................................................................................24
Header and Footer:................................................................................... 25
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Thesaurus:.................................................................................................25
Show Markup:.............................................................................................26
Track Changes:..........................................................................................26
Lecture No.8..................................................................................................28
Difference between Save and Save as.......................................................28
Print Preview:............................................................................................. 28
Print:.......................................................................................................... 29
How to protect file with Password .............................................................30
Lecture No.1
What is MS Word?
MS Word is an application program use for create booklets,
Notes, Reporting
MS Word file is called Documentation and its file
consists no of Pages.
Orientation of MS Word
1. Office Button
2. Customized Button
3. File name (Documentation)
4. Software name (Microsoft Word 2007)
5. Minimize (Alt+ Space + N)
6. Maximize (Alt+ Space+ X)/ restore
7. Close / Exit (Alt + F4)
8. Menu (Home, Insert, Page layout, Reference, Mailings,
Review, View)
a. Groups
i. Commands / Options
b. More options
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9. Help (F1)
10. Ruler Bar (Show page size and margin detail)
a. Horizontal (Left to Right)
b. Vertical (Top to Bottom)
11. Scroll Bar (Move page Left to Right/ Top to Bottom)
a. Horizontal
b. Vertical
12. Page
13. Cursor (Vertical blinking line called Cursor showtyping status)
14. Status Bar (show status of current page)
a. No. of pages / Total pages
b. Word Summery
c. Language
d. Zoom In/ Out
Get a simple article for practice:
=RAND(Paragraph, Sentence)
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How to select text with Mouse?
1. Single Left click on Left Margin (Select current line)
2. Double Left Click on Left Margin (Select current Paragraph)
3. Triple Left Click on Left Margin (Select all file)
4. Double left click on word (Select one word)
5. Ctrl + Left click on word (Select one sentence)
6. Ctrl + Drag and Drop (Select multiple selection)
How to select text with Key board?
Left /Right arrow key Working Character by character
Up/ Down arrow key working line by line
Ctrl +Left / Right arrow key working word by word
Ctrl + Up/ Down arrow key Working Paragraph by
Paragraph
Home Go to start of current line
Ctrl + Home Go to start of document
End Go to End of current line
Ctrl +End Go to End of Document
Page up Previous Screen
Page down Next Screen
Shift + Left / Right Arrow Selection character by
character
Shift+ up/ down arrow Selection Line by line
Shift + Ctrl + Left / Right Arrow Selection Word by Word
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Shift + Ctrl + Up/ Down Arrow Selection Paragraph by
Paragraph
Selection Ctrl +A
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Lecture No.2
What is Copy?
Save selected area in clipboard (computer memory)
Home Clipboard Copy (Ctrl + C)
What is Paste?
Paste duplicate area which saves in clipboard (Computer
memory)
Home Clipboard Paste (Ctrl +V)
What is Cut?Save selected area in clipboard and delete for current
position
Home Clipboard Cut (Ctrl +X)
What are Paste special/ Format painter?
Save formatting in computer memory and Paste on other
text
Home Clipboard Paste format / Format Painter
Copy form (Ctrl +Shift +C)
Paste Format (Ctrl +Shift +V)
Apply Formatting on selected text
After selection text
Home Font
Font style (Font Face) (Ctrl +Shift +F)
Font size
Increase (Ctrl + ] Right square bracket)
Decrease (Ctrl +[ Left square bracket)
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Bold on/ off (Ctrl +B)
Italic on/ off (Ctrl +I)
Single under line (Ctrl +U)
Double Under line (Ctrl +Shift +D)
Words only under line (Ctrl +Shift +W)
More line
Strikethrough
Subscript (ctrl + = ) H2O
Superscript (Ctrl + Shift + plus sigh +) a2+b2+2ab
Clear formatting
Font Color
More options Font (Ctrl +D)
Shadow
Out line
Emboss
Engrave
Small caps (Ctrl +Shift +K) WHATISTHIS?
All caps (Ctrl +Shift +A) WHAT IS THIS?
Bullets and Numbering:
Home Paragraph Bullets (Specify sign present specify
sign)
Temples
Define new bullets
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o Symbol choose font style ok
o Picture Import (for other picture) ok
o Font (For formatting)
Home Paragraph Numbering (Create outline with
numbering style)
Templates
Define new numbering
o More style
o Font
Border and Shading:
Home Paragraph border and Shading
Border
o Border style
o Border Line style
o Line color
o Line width
o Border status
Page Border
o Art
Shading
o Color
Water Mark:
Show image/ text behind current document
Page Layout Page Background Water mark
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Custom Water mark
o No water mark
o Picture Water Mark
More options
o Text Water Make
Style
Size
Color
Shape
Page color:
Page Layout Page color
Solid Color
Custom Color
More color
Fill Effects
Picture Select any Picture Ok
Gradient More Gradient
One color
Two Color
Presets
Texture
Pattern lines
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Lecture No. 3:
Show/ Hide:
Home Paragraph Show / Hide
Use for show/ hide formatting symbols
Alignments:
4 types of paragraph alignments
Home Paragraph
1. Left Align
(Ctrl
+L)
2. Right Align
(Ctrl
+R)
3. Center
Align
(Ctrl
+E)
4. Justify
Align
(Ctrl +
J)
Indentation:
Use for increase / decrease indent
current paragraph
4 types of indentation
Home Paragraph Indent
1. First line
indent
(Tab)
2. Left indent
3. Hanging
Indent
(Ctrl +T)
4. Right
Indent
Line and Paragraph spacing:
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Home Paragraph More option
(Paragraph) Spacing
Paragraph Spacing
o Before
o After
Line Spacing
o Normal line spacing (Ctrl
+1)
o 1.5 Line spacing (Ctrl
+5)
o 2.0 Double Line space
(Ctrl+ 2)
Find, Replace and Go to
Home Edit Find
Find (Ctrl +F)
o What find
Replace (Ctrl +H)
o What Find
o Replace with
Go to (Ctrl +G) go to specify
page, line, Paragraph, etc
o Select any category (Page,
Line, etc)
Reminder: Plus sign use for add
previous action
Selecting option:
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Home Editing Selection
Select All (Ctrl +A)
Select Object (only for objects)
Change Case:
Home Font Change Case (Shift
+F3)
MS Word provides 4 types of
change case
1. UPPER CASE
2. lower case
3. Sentence case
4. Capitalized Each Word
5. tOGGLE cASE
Remind: In this menu Toggle case
is option not a case
Columns
Page layout Columns
Styles
No of columns (1 - 45)
Line between
Drop Cap:
Use for show prominent first character
/ Word of current paragraph
Insert Drop Cap
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Drop cap
Styles
Drop Cap
style
Line to
Drop
Distance between Text
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Lecture No.4
How to insert any object?
Insert shape Drag and Drop
3 types of node to manage Object
1. Blue Node (Re-Size)
2. Green Node (Rotate)
3. Yellow Node (Re-Shape)
Select Object automatically show
format menu
Insert Shape
Text box
Style / Templates
Fill Shape
o Color
o More color
o Picture
o Gradient
One color
Two color
Presets
o Texture
o Pattern lines
Line Shape
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o Line Color
o Line Width
o Dash Style
Change Shape
Object Position
Shadow
o Shadow Setting
Left, Right, Up,
Down
o Shadow Setting
o Shadow Color
3D
o 3D Setting
o 3D Styles
o 3D Color
o Depth
o Direction
o Surface
Order (Right Click on Object
Order)o Send to Back (At last)
o Bring to Front (At top)
o Bring Forward (One step
top)
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o Send back one (One Step
back)
o Send behind text
o Bring front of text
Grouping (select multiples object
right click Grouping)
Ctrl + Left click select
multiples object
o Group
o Ungroup
o Regroup
Alignments
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Lecture No.5
How to insert Picture:
Insert Picture select picture InsertPicture
Brightness
o More and Less
Contrast
o More and Less
Re-color
o More color
o Set transparence picture
Change picture
Reset Picture
Styles
Shapes
Picture line color
Picture special effects
Position
Text Wrapping
In line with text
Square
Tight
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In front of text
Behind of text
Top and bottom
Edit wrap point
Flip and Rotate
Picture size
Word Art:
Insert - Word art text type text
ok
Edit text
Same
heights
Vertical
text
Spacing
Styles
Fill Color
Line color
Shapes
Position
Wrapping
text
Clip Art:
Insert Clip art More Organized
Office Collection select any folder
select any picture Copy Paste
Book Mark:Reminder current document reading
Insert Book Mark
Insert Book Mark name Add
Close
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Insert Book Mark Go to
Close
Hyper link:
Use for link other file / webpage etc
Insert Hyper link (Ctrl +K)
Select file location
Select file name OK
Press Ctrl + Left click use for follow
link file
Date and Time:
Insert Text Date and Time
Choose any format Insert / Ok
Check update automatically use for
update date
Symbol:
Specify sign present specify option
Insert Text Symbol
Choose any symbol insert
Select any symbol shortcut
press key assign ok
Select symbol shortcut Remove
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Lecture No.6:
How to draw a table?
By Menu:
Insert Table Insert Table
No. of
Columns
(4)
No. of
Rows
(10)
OK
By Command:
Press Plus sign (+) and Minussign (-) in this command plus
sign show new columns and
minus show column width
Press Tab key at last cell add
new row
+------------+-----------------
+--------------+----------------+
By Mouse:
Insert Table Draw Table
Drag and drop
Table Properties Design
Table styles Choose any one
Draw Border
Li
ne
col
or
Li
ne
Bo
rd
er
Li
ne
Wi
dt
h
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Li
ne
St
yl
e
Dr
aw
ta
bl
e
Er
as
e
Ta
ble
How to insert / Delete
Column/Row/Cell?
Layout Row and Columns
Insert
Above
(Row)
Insert Blow
(Row)
Insert Left
(Columns)
Insert
Right
(Columns)
Delete
o Colu
mn
o Row
o Cell
o Table
How to select table?
Layout Select
Grid lines:
Gray line which are not print able are
called Grid lines
Layout Show Grid lines
Marge cell, Split Cell and Split Table:
Layout Marge Marge cell (More
than two cells convert in to one cell)
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Layout Marge Split Cell (One cell
convert in to more than two cells)
Column Width and Distribute
Columns Evenly
Row Heightand Distribute Rows
Evenly
Auto Fit:
Layout Cell Size Auto Fit
Auto Fit to Contents (Fit according to
the Text size)
Auto Fit to Window (Stretch table on
Full page[Width])
Fixed column width
Cell alignments:
9 types of Cell align
1. Top
Left
2. Top
Cente
r
3. Top
Right
4. Cente
r Left
5. Mid
6. Cente
r
Right
7. Botto
m
Left
8. Botto
m
Cente
r
9. Botto
m
Right
Text Direction:
3 types of Text Direction
1. Top to
Bottom
2. Bottom
to Top
3. Left to
Right
(Default)
Other option:
Heading Row Repeat
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Layout Data Heading Row
Repeat
Sort(Analyze Data in Ascending /
Descending Order)
Layout Data Sort Ascending (A
Z)/ Descending (Z A) OK
Formula: use for calculation on data
Layout Data Formula OK (right
click for update data)
Lecture No.7Styles and Formatting:
Change the set of styles, colors
and fonts use in current document
Home Styles Styles and
Formatting
Heading 1 (Alt+ Ctrl +1)
Heading 2 (Alt+ Ctrl +2)
Heading 3 (Alt +Ctrl +3)
Note: Select multiples text and than
select any one heading
Right click on select heading
Modify Changing OK
Table of Contents:
Add to table of contents in
document
Reference Table of Contents
Insert Table of Contents OK
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Click updates automatically
option
Note: We cannot create table of
content with out headingHeader and Footer:
Header: top of page area is
called Header
Footer: Bottom of page area is
called Footer
Insert Header and Footer
Page no.
Total no.
of Pages
Date and
Time
Type text
Spelling and Grammar (F7):
Review Proof Spelling and
Grammar (Use for proof reading)
Red Under Line: Show Spellingmistake
Green Under Line: Show
Grammar mistake
Right click on word
Ignore
once/ All
Add to
dictionary
Thesaurus:
Create alternative word of current
word
Review Proofing Thesaurus (Shift
+F7)
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Foot notes and End note:
Foot notes: show meaning bottom of
page
End Notes: Show meaning end of file
Reference Foot notes
Insert Foot notes
Insert End notes
Comments:
Show explanation of current word
Review New Comments
Review Delete Comments
Show Markup:
Show / hide Comments use option
markup
Review Track changes Show
markup
Mark up On Show Comments
Mark up Off Hide Comments
Track Changes:
Save all record in computer memory
in the shape of comments
Review Tracking Track Changes(Ctrl +Shift +E) on / off
Accept all changes / Accept
Changes
Reject all changes / Reject Changes
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Lecture No.8
Difference between Save and Save as
Save (Ctrl +S): Use for save currentfile
Save as (F12): Use for save current
file with new name on new location
Office button Save / Save as
Print Preview:
Before gain the hard copy of current
data
Office button Print Print Preview
(Ctrl +F2)
Page Setup:
Page Layout Page Setup
Margin
o Top
o Bottom
o Left
o Right
Gutter (Bending area is called
Gutter)
o Gutter Position Top (Letter
Pad Style)
o Gutter Position Left (Book
Style)
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Orientation of Page
o Landscape (Width Wise)
o Portrait (Height Wise)
Paper Size
o Letter (8.5 X 11)
o Legal (8.5 X 14)
o A4 (8.27 X
11.69)
Print:Gain the hard copies of current data
Office button Print (Ctrl +P)
Pinter name
Page range
o All
o Current
Selection
o Page Range (coma and minus
sign use for create page
range)
No of Copies
Collate (Use for print page set byset/ Page by page)
o On (Print file Set by Set)
o Off (Print file Page by Page)
Print
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How to protect file with Password
Office Button Save as Tools
General Option
Password to open
Password to modify
Re-Enter password to open
Re-Enter password to modify