Microsoft Word Level 1

Michael Carco

Word Level 1 Agenda

Word Basics Navigating in a Document Inserting and Modifying Text Creating and Modifying paragraphs Creating and modifying Tabs and

Tables Controlling Page Appearance

Chapter 1: Creating a Document

Main Topics: Getting Started with Word Creating a Document Working with an Existing Document Editing a Document Replacing Text in a Document

Agenda

What is Word Processing?

Using a computer to create, edit and produce text documents

A word processor lets you format text, add graphics, tables, etc to make the appearance of documents more appealing and more understandable

Microsoft Office

In Microsoft Office (Word, Excel, etc) there are multiple ways of performing the same tasks

We will cover the various methods – it’s up to each individual to determine the method they are most familiar and comfortable with

Microsoft Office XP features

Many menus, tools and features are in every Microsoft program. Some are: Title bar Menu bar Standard and Formatting Toolbars

Ruler Others are unique to each individual

program

Getting Started with Word

Document Views

Document views allow you to look at the document in various ways. These can be accessed via the VIEW menu

on the menu bar, or

The icons in the lower left of the screen:

Normal Web Print Outline

Task Pane

Task Pane: is a new feature of Office XP that organizes commands for common tasks.

You can: Start a new document View the clipboard (where copied or cut

items are stored for future use) Insert Clip Art and more…

Getting Help

Ask A Question Box This is a new feature of Office XP Type a question or keyword

Office Assistant Click on the Office Assistant and type a

question or keyword Use HELP on the menu bar Click the Help button Keystroke: F1

Creating a Document

Creating a New Document

Click the New button Select NEW from the FILE menu on

the menu bar This opens the Task Pane Then select Blank Document in the NEW

section of the Task Pane Keystroke: CTRL+N

Saving a File

Click the Save button Select SAVE from the FILE menu Keystroke: CTRL+S Select SAVE AS from the FILE menu Save vs. Save As

Save – used to save a document for the first time or to write over an existing document in the same location

Save As – used to save a document to another folder or re-name it

Saving a File (cont.)

You can create a new folder within the Save As dialog box by clicking the Create New Folder button

To move around in the folders, you can click within the Save In area or click on the Up One Folder button

Working with an Existing Document

Opening a Document

Click the Open button Select OPEN from the FILE menu on

the menu bar Keystroke: CTRL+O You are then brought to a similar dialog

box as with Save As

Moving Within a Document

Click to position the insertion point Use Arrows on key pad to move one

character at a time Use Key Combinations, such as:

CTRL+HOME = to the beginning of the document

CTRL+END = to the end of the document Use Scroll Bars to move around

Caution: This does NOT move the insertion point.

Moving Within a Document (cont.)

Use the Select Browse Object menu at the bottom of the scroll bars to move quickly through a document

Moving Between Open Documents

For each document that is opened, a program button appears on the taskbar, but only one is active

To move between open documents: Click the button on the task bar Select the document from the WINDOW

menu on the menu bar

Editing a Document

Editing a Document = Revise Text

Editing a document revises the text of an existing document, including: Inserting and deleting words and phrases Correcting errors Moving and copying text to different places Searching for words, phrases or formatting

and replacing with different text

Inserting/Deleting Text

Place insertion point where text should begin and start typing Any existing text moves to the right and

wraps as necessary The DELETE key clears text to the

right of the insertion point The BACKSPACE key clears text to the

left of the insertion point To delete large blocks of text:

Select the text Hit either the DELETE or BACKSPACE key

Selecting Text

Click and Drag to select the text Some shortcuts: To select …

A Word: double-click the word A Line: Click the area to the left of the line A Sentence: CTRL and click anywhere in

the sentence A Paragraph: Double-click the area to the

left of the paragraph OR Triple-click anywhere in the paragraph

A Document: CTRL and click the selection area OR Triple-click the selection area OR CTRL+A

Selecting Text (cont.)

To select text that is adjacent: Select the first block of text Hold down SHIFT key Select next block of text

To select text that are not adjacent: Select the first block of text Hold down CTRL key Select next block of text

Removing Changes

Unwanted changes can be removed by clicking the UNDO button Tip: Use the down-arrow to undo multiple

changes Keystroke: CTRL+Z Changes can be restored by clicking

the REDO button Tip: Use the down-arrow to redo multiple

undone actions Keystroke: CTRL+Y

Cutting and Copying Text

CUTTING text moves the text from the original location to a new location

COPYING text will leave it in the original location and put it in the new location

Office Clipboard

Text can be moved by cutting or copying and pasting the text in a new location.

When text is CUT or COPIED, it is placed on the Office Clipboard

The Office Clipboard can store up to 24 items at any given time

The Office Clipboard Task Pane allows you to manage (Paste or Delete) the items you have cut or copied

Cutting Text

Click the Cut button Select CUT from the EDIT menu on the

menu bar Keystroke: CTRL+X Right-Click and select CUT

Copying Text

Click the Copy button Select COPY from the EDIT menu on

the menu bar Keystroke: CTRL+C Right-Click and select COPY

Pasting Text

Click the Paste button Select PASTE from the EDIT menu on

the menu bar Keystroke: CTRL+V Right-Click and select PASTE

Click on the item in the Task Pane

Moving Text

Select the text using any of the methods discussed earlier

Click and Drag the text until the insertion point is at the desired new location

Let go of the mouse button

Tip: If you Right Click, you will be given the option to Copy or Move

Replacing Text in a Document

AutoCorrect

Word corrects commonly misspelled words as you type, this is called AutoCorrect

It is also helpful for inserting long phrases when you type an abbreviation

AutoCorrect Options can be accessed through the Tools menu

AutoCorrect Options

You can add your own AutoCorrect entry Type the misspelled

word in the Replace: box

Type the correct spelling in the With: box

Tip: You can also use this to create your own shortcuts

AutoCorrect Options (cont.)

If you don’t want Word to automatically change text, you can undo the change by clicking the Undo button

You can turn off the automatic replacement of text by un-checking the Replace Text As You Type check box in the AutoCorrect Options window

Find and Replace

You can substitute one word or phrase with another Find and Replace can be accessed through the

Edit menu Type the word or phrase you are looking for

in the Find What box Enter the new word or phrase, if any, in the

Replace With box You then have the option to search and replace

one-by-one by clicking Find Next and then click Replace each time, or

You can replace all instances at once by clicking Replace All

Find and Replace (cont.)