Microsoft® Word® 2010

Building Blocks

S P O T L I G H T G U I D E

T A B L E O F C O N T E N T S

The Building Blocks OrganizerThe Building Blocks Organizer is a gallery of pre-designed Quick Parts that you can insert into your document and customize to your liking. These Quick Parts include cover pages, footers, headers, page numbering styles, text box layouts, watermarks, and more.

Accessing the Building Blocks OrganizerTo open the Building Blocks Organizer: under the tab, click Quick Parts and choose

Building Blocks Organizer. Alternatively, click the Quick Parts icon on the Quick Access Toolbar, if available.To add Quick Parts to the Quick Access Toolbar: under the tab, right-click Quick Parts in the Text group. Select Add to Quick Access Toolbar from the menu.

To remove Quick Parts from the Quick Access Toolbar: right-click the Quick Parts icon located on the Quick Access Toolbar in the top left-hand corner of your screen. Select Remove from Quick Access Toolbar.

Building Blocks in Microsoft Word 2010 streamline and automate repetitive tasks to help you produce professional-looking documents with little time investment. Building Blocks are pre-designed Quick Parts, such as cover pages, headers, footers, and text boxes, that you can insert into your document immediately. Once a Quick Part is inserted, you can easily customize it to suit your needs. You can also save a section of a document that you use regularly, such as a legal

clause or title page, as a new Quick Part for use in future documents.Note: Since some basic knowledge of Word 2010 is assumed, those in need of a starter guide are referred to the Word 2010 Quick Reference Guide by Nevada Learning Series.

www.nlearnseries.com

2 Building Blocks & Cover PagesMore Building Blocks OrganizerInserting Quick PartsCover Pages Adding Logos

3 Quick PartsHeaders and FootersPage NumbersWatermarksTables

4 More Quick PartsText BoxesEquations and SymbolsCustom Quick PartsSwapping Quick PartsDocument Properties

Quick Parts on the Quick Access Toolbar

Page number

Header. See Working with Headers, Footers & Page Numbers, page 3.

Quick Parts text box. See To insert a built-in text box, page 4.

Quick Table. See

To insert a built-in

Quick Table, page 3.

Quick Parts in the Text group

Copyright © 2011 Nevada Learning Series USA, Inc.

2Working with the Building Blocks OrganizerFrom the Building Blocks Organizer, you can organize, insert, edit, and delete Quick Parts. To access the Building Blocks Organizer, click Quick Parts under the tab and choose Building Blocks Organizer.

To organize Building Blocks by name, gallery, category, or template: in the Building Blocks Organizer dialog box, click the appropriate heading (e.g., Gallery). Word will reorganize the Building Blocks according to your choice.To insert a Quick Part from the Building Blocks Organizer: in the Building Blocks Organizer dialog box, click to select a Quick Part from the list. Click .To edit the properties of a specific Quick Part:1. In the Building Blocks Organizer dialog box, click to select the Quick Part that

you want to edit.2. Click .3. In the Modify Building Block dialog box, make the desired changes, and click

OK when finished. Click Yes if prompted to confirm changes.

To delete a Quick Part from the Building Blocks Organizer: in the Building Blocks Organizer dialog box, select the Quick Part that you want to delete from the Building Blocks area. Click , and click Yes to confirm.

Previewing Quick PartsTo preview a Quick Part: in the Building Blocks Organizer dialog box, click to select the Quick Part you wish to preview. A thumbnail image of the selected Quick Part is displayed in the window to the right.Tip: You can also preview Quick Parts by locating and clicking their individual galleries (e.g., Cover Page in the Pages group, under the tab).

Working with Cover PagesCover pages create the first impression of a document. Use built-in cover pages to quickly add a professional touch to any report, or design and save your own custom cover pages to reuse whenever you like.To insert a cover page: 1. Under the tab, click Cover Page in the Pages group.2. Select the desired option from the Built-In gallery.3. Click on the placeholder text to add your own content.To customize a built-in cover page:1. Insert the cover page into your document. (See To insert a cover page, above).2. Under the tab, use the available options to customize or add content.

Additionally, click on any tab (e.g., ) to customize your cover page using the available options.

To add an organizational logo to a cover page:1. Under the tab, click Picture in the Illustrations group.2. Locate the file that contains your logo, and click .3. Hover the cursor over the image until the four-pointed arrow cursor appears,

and then click and drag the image to reposition it. Additionally, use the corner and edge handles to resize the logo.

To save a customized cover page:1. Once you have customized a built-in cover page, hold the SHIFT key and click

to select each graphic element (not a document property such as a title) that you want to save as part of a new cover page.

2. Under the tab, click Cover Page in the Pages group.3. Choose Save Selection to Cover Page Gallery from the fly-out menu.4. In the Create New Building Block dialog box, fill in the required information

(e.g., Name, Gallery), and click OK.

To remove a cover page: under the tab, click the Cover Page icon. Choose Remove Current Cover Page from the fly-out menu.

Building Blocks & Cover Pages

Quick Part preview

Organizing Quick Parts. See To

organize Building Blocks by name,

gallery, category, or template, below.

Click and drag this handle to rotate the image.

Click and drag corner handles to resize the image.

Commands for inserting, editing,

and deleting Quick Parts.

Choose the gallery where a Quick Part is stored. This will make it easier to find later.

Change the location where Word will insert this specific Quick Part.

Create a custom description to remind you what to use this Quick Part for.

Rename the Quick Part to suit your needs.

This built-in cover page contains three distinct graphic elements that you must select to save as a new cover page.

These are document

properties.

Copyright © 2011 Nevada Learning Series USA, Inc.

3Quick Parts

Working with Headers, Footers & Page NumbersHeaders and footers are areas located at the top or bottom of a document page that contain layout elements or specialized information, such as chapter titles and reference notes. Page numbers usually appear in header or footer areas as well.To insert a header, footer, or page number:1. Under the tab, click the Header, Footer, or Page Number

icon in the Header & Footer group.2. Click to select a header or footer Quick Part from the Built-In gallery, or

choose a page number style from the fly-out menu.Note: To insert a header, footer, or page number from the Building Blocks Organizer, see To insert a Quick Part from the Building Blocks Organizer, page 2.To customize a built-in header, footer, or page number:1. Insert the Quick Part into your document. (See To insert a header, footer, or

page number, above). 2. Under the Header & Footer Tools Design tab, use the available options to

customize your Quick Part. Additionally, click on any tab (e.g., ) to add or change specific Quick Part elements.

3. When finished, click the Header & Footer Tools Design tab, and click Close Header and Footer.

Note: If the Header & Footer Tools Design tab is not available, double-click the Quick Part within the workspace to select it.To edit a header or footer that has already been placed in a document: right-click the header or footer, and click or .To save a customized header or footer:1. Under the tab, click Header or Footer and choose Save

Selection to Header Gallery or Save Selection to Footer Gallery.2. In the Create New Building Block dialog box, fill in the desired information,

and click OK. Note: The option to save a header or footer as a new Quick Part is only available if you have made significant changes to the original built-in Quick Part.To remove a header or footer from a document: 1. Double-click the header or footer in the document.2. Under the Header & Footer Tools Design tab, click Header or Footer

in the Header & Footer group. Choose Remove Header or Remove Footer.

To remove page numbers from a document: 1. Double-click the page number in the document to select it.2. Under the tab, click the Page Number icon in the Header & Footer

group.3. Choose Remove Page Numbers from the drop-down menu.

Working with WatermarksWatermarks are ‘stamps’ used to communicate that a document is classified, a draft or revision, or some other specific designation.To insert a built-in watermark:1. Under the tab, click Watermark in the Page Background

group.2. Click to select a watermark from the gallery.Tip: To create your own watermarks with text and/or images, click Custom Watermark at the bottom of the Watermark gallery.To remove a watermark: under the tab, click Watermark and choose Remove Watermark.

Working with TablesYou can insert basic tables, Excel spreadsheets, and Quick Tables — each of which can be customized and saved.To insert a basic table:1. Under the tab, click Table in the Tables group.2. Select table size (rows, columns) by moving your cursor over the grid. Click

on the appropriate square to insert a table of that size.To insert a table with custom properties:1. Under the tab, click Table in the Tables group.2. Choose Insert Table from the fly-out menu.3. In the Insert Table dialog box, type in the number of columns and rows in

the Table size area. Choose the way your table will display in the AutoFit behavior area.

4. When finished, click OK to insert the table.To insert and work with Excel spreadsheets:1. Under the tab, click Table in the Tables group.2. Choose Excel Spreadsheet from the fly-out menu.3. Enter and format your spreadsheet data. You can change the size of the

spreadsheet within your document by clicking and dragging the corner and edge handles. Click outside of the spreadsheet to return to normal Word functions. To edit the spreadsheet again, double-click it.

Note: While working within a spreadsheet, the Ribbon will temporarily replace Word tabs and options with features from Excel.To insert a built-in Quick Table:1. Under the tab, click Table in the Tables group. Choose

Quick Tables.2. Click to select a table from the Built-In area of the fly-out menu.To customize a table:1. Insert a table or Quick Table. (See To insert a basic table or To insert a built-in

Quick Table, above).2. Under the Table Tools Design tab, use available options such as the

Table Styles gallery to customize your table. Additionally, click on any tab (e.g., ) to customize using the available options.

To draw a table:1. Under the tab, click Table in the Tables group.2. Choose Draw Table from the fly-out menu.3. Click and drag an outline for your table in the document workspace. Click

and drag horizontally or vertically to define rows and columns.4. To finish drawing, click on the document workspace (outside the table).

To save a customized table:1. Click the table until the handle appears in the top left-hand corner of the

table. Click the handle to select the table.2. Under the tab, click Table in the Tables group.3. Click Quick Tables, and choose Save Selection to Quick Tables Gallery

from the fly-out menu.4. In the Create New Building Block dialog box, fill in the required information

(e.g., Name), and click OK.To remove a table: click the table until the handle appears. Right-click the

handle and choose Cut from the menu.

Note: Press the DELETE key to remove content from a selected table without deleting the table outline or structure.

For information on customization, visit our website at www.nlearnseries.com/customTo order other guides in our series, please contact us by email (info@nlearnseries.com) or by fax (416-487-3121).Microsoft® Word® 2010: Building Blocks Spotlight Guide copyright ©2011 Nevada Learning Series USA, Inc. We assume no responsibility for errors or omissions in this guide. Word® is a registered trademark of Microsoft®.

ISBN: 978-1-55374-277-7 Printed in the USA

4More Quick Parts

Working with Text BoxesText boxes are used to frame and organize document text.To insert a built-in text box:1. Under the tab, click Text Box in the Text group.2. Select the desired option from the Built-In gallery.3. Click on the placeholder text to add your own content. Note: To insert a text box from the Building Blocks Organizer, see To insert a Quick Part from the Building Blocks Organizer, page 2.To customize a built-in text box:1. Insert a text box into your document.2. Under the Drawing Tools Format tab, use the available options to customize

your text box. You can also click on other tabs (e.g., ) to view additional options.

To draw a text box:1. Under the tab, click Text Box in the Text group.2. Choose Draw Text Box from the fly-out menu.3. Click on the document workspace and drag to create a text box of the desired

size. Release the mouse button when finished.4. Under the Drawing Tools Format tab, use the available options to customize

your text box. You can also click on other tabs (e.g., ) to view additional options.

To save a customized text box:1. Click on the outside edge of the text box to select it.2. Under the tab, click Text Box and choose Save Selection to

Text Box Gallery from the fly-out menu.3. In the Create New Building Block dialog box, fill in the required information

and click OK.To remove a text box: click the outside edge of the text box to select it, and press the DELETE key.

Working with Equations and SymbolsWord 2010 enables you to insert a variety of pre-formatted mathematical equations and symbols.To insert a built-in equation or symbol:1. Under the tab, click Equation or Symbol in the Symbols

group.2. Choose an equation or symbol from the Built-In gallery.To create and insert a custom equation:1. Under the tab, click Equation in the Symbols group.2. Choose Insert New Equation from the fly-out menu.3. Design your equation using the options under the Equation Tools Design tab.To save a custom equation:1. Create your custom equation.2. Click on the equation to select it, then click the drop-down arrow to the right

of the equation. Choose Save as New Equation from the fly-out menu.3. In the Create New Building Block dialog box, fill in the required information,

and click OK.

To remove an equation: click on the equation handle , and press DELETE.

Creating Your Own Quick PartsThere may be times when you create documents with recurring sections of text (e.g., legal clauses) or other recurring items (e.g., a logo). Word 2010 makes it easy to save these items as Quick Parts to be used in the future.To create and save a Quick Part:1. Select the text or graphics that you want to save as a Quick Part.Note: To save the paragraph formatting, include the paragraph marks when you select the items. To display paragraph marks, under the tab, click the icon in the Paragraph group.2. Under the tab, click Quick Parts in the Text group.3. Choose Save Selection to Quick Parts Gallery from the fly-out menu.4. In the Create New Building Block dialog box, fill in the required information,

and click OK. Tip: If you plan to regularly insert the same Quick Parts (e.g., the same customized cover page, header, and footer) in multiple documents, save them all to the Quick Parts gallery. This will save you the time of locating them in their individual galleries in the future.To insert a Quick Part that you created: under the tab, click Quick Parts in the Text group and choose Building Blocks Organizer. Select your Quick Part and click .

Swapping Quick PartsIf you change your mind about the appearance of a Quick Part, Word 2010 makes it a simple process to swap one part for another (e.g., one cover page for another) without having to re-enter content.To swap a Quick Part:1. Open the gallery that contains the Quick Part that you want to swap. For

example, if you want to swap one header style for another, open the header gallery under the tab.

2. Click the new Quick Part from the appropriate gallery and Word will automatically insert all of the document parts (e.g., title, company name, author name) from the original Quick Part.

Note: Only the placeholders that the new Quick Part contains will be swapped. For example, if the old cover page contains a placeholder for a document abstract and the new one does not, abstract text will not be included in the replacement cover page.

Working with Document PropertiesDocument properties are the content placeholders you see when you insert Quick Parts. Document properties allow Quick Parts that contain the same placeholders for consistency. For example, if you change the ‘title’ placeholder on a cover page, Word will automatically update every other ‘title’ placeholder in the document (e.g., in a header or footer) to match.To change the content in a document property: click inside the placeholder to select it and type the new content. Click outside the placeholder when you are finished making changes.To insert a new document property: under the tab, click Quick Parts in the Text group. Choose Document Property, and select the desired document property from the fly-out menu.

Under the Drawing Tools Format tab, click Shape

Outline to add a colored outline to your text box.