MicrosoftWord 2010

Chapter 5

Using a Template to Create a Resume and

Sharing a Finished Document

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• Use a template to create a document• Change a document theme• Fill in a document template• Indent a paragraph• Insert a building block• Customize theme fonts• Create a Quick Style

Objectives

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• Modify a style• Save a Word document as a PDF or XPS document• Send a Word document using e-mail• Save a Word document as a Web page• Format text as a hyperlink• Add a background

Objectives

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Project – Resume

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• Craft a successful resume• For electronic distribution, such as e-mail, ensure

the document is in the proper format• Create a resume Web page from your resume

Word document• Publish your resume Web page

General Project Guidelines

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• Click File on the Ribbon to open the Backstage view• Click the New tab in the Backstage view to display

the New gallery• Click Sample templates in the New gallery to display

a list of templates installed on your computer’s hard disk

• Scroll through the Sample templates list and then click the desired template

• Click the Create button to create a new document based on the selected template

Creating a New Document from a Sample Template

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Creating a New Document from a Sample Template

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• Click the Themes button (Page Layout tab | Themes group) to display the Themes gallery

• Click the desired theme to change the document theme

Changing the Document Theme

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• Triple-click the content control to select it, and then type the replacement text

Modifying Text in a Content Control

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• Select the content control before formatting it

Formatting a Content Control

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• Click the content control with the placeholder text • Type the desired text

Replacing Placeholder Text

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• Click the content control with the placeholder text• Right-click the selected content control to display

a shortcut menu• Click Remove Content Control on the shortcut

menu to delete the selected content control, which also deletes the placeholder text contained in the content control

Deleting a Content Control

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Deleting a Content Control

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• Select the rows to be moved• With the mouse pointer in the selected table

items, press and hold down the mouse button, which displays a dotted insertion point and a small dotted box with the mouse pointer

• Drag the dotted insertion point to the location where the selected rows are to be moved

• Release the mouse button to move the selected rows to the location of the dotted insertion point

Moving Table Rows

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Moving Table Rows

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• As you type text that contains an AutoComplete entry, the AutoComplete ScreenTip will appear

• Press the ENTER key to instruct Word to finish your typing with the word or phrase that appeared in the AutoComplete ScreenTip

Using AutoComplete

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• Press SHIFT+ENTER to insert a line break character and move the insertion point to the beginning of the next physical line

Entering a Line Break

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• With the insertion point in the paragraph to indent, click the Increase Indent button (Home tab | Paragraph group) to indent the current paragraph one-half inch

Indenting a Paragraph

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• Position the insertion point where you want to insert the building block

• Click the Quick Parts button (Insert tab | Text group) to display the Quick Parts gallery, and then click the desired building block

Inserting a Building Block Using the Quick Parts Gallery

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Inserting a Building Block Using the Quick Parts Gallery

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• Select the content to be copied• Click the Copy button (Home tab | Clipboard

group) to copy the selection in the document to the Office Clipboard

• Position the insertion point at the location where the copied content should be pasted

• Click the Paste button arrow (Home tab | Clipboard group) to display the Paste gallery

• Click the desired Paste option

Copying and Pasting a Table Item

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Copying and Pasting a Table Item

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• Click the Change Styles button (Home tab | Styles group) to display the Change Styles menu and then point to Fonts on the Change Styles menu to display the Fonts gallery

• Click Create New Theme Fonts in the Fonts gallery to display the Create New Theme Fonts dialog box

• Select the desired fonts in the Heading font and Body font boxes

• Type the desired name for the theme font• Click the Save button

Customizing Theme Fonts

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Customizing Theme Fonts

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• Format the text as desired• Click the More button in the Quick Styles gallery

(Home tab | Styles group) to expand the gallery• Click Save Selection as a New Quick Style in the

Quick Styles gallery to display the Create New Style from Formatting dialog box

• Type the desired style name in the Name text box• Click the OK button to create the new Quick Style

and add it to the Styles gallery

Creating a Quick Style

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Creating a Quick Style

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• Position the insertion point in the text for which you want to reveal formatting

• Press SHIFT+F1 to display the Reveal Formatting task pane, which shows formatting applied to the location f the insertion point

• Close the Reveal Formatting task pane by clicking its Close button

Revealing Formatting

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Revealing Formatting

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• Click somewhere in the text with the style to be modified• Click the Styles Dialog Box Launcher (Home tab | Styles

group) to display the Styles task pane with the current style selected

• Click the style in the task pane to modify• Click Modify on the List Bullet menu to display the Modify

Style dialog box• Make the desired style modifications in the Modify Style

dialog box• Click the OK button to close the dialog box and apply the

style changes to the paragraphs in the document

Modifying a Style Using the Styles Dialog Box

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Modifying a Style Using the Styles Dialog Box

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• Open the Backstage view and then click the Save & Send tab in the Backstage view to display the Save & Send gallery

• Click Create PDF/XPS Document in the Save & Send gallery to display information about PDF/ XPS documents in the right pane

• Click the Create PDF/XPS button in the right pane to display the Publish as PDF or XPS dialog box

• Navigate to the desired save location

Saving a Word Document as a PDF Document and Viewing the PDF Document in Adobe Reader

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• If necessary, click the ‘Save as type’ box arrow and then click PDF

• If necessary, place a check mark in the ‘Open file after publishing’ check box so that Word will display the resulting PDF document in Adobe Reader

• Click the Publish button to create the PDF document from the Word document and then, because the check box was selected, open the resulting PDF document in Adobe Reader

• If necessary, click the Maximize button in the Adobe Reader window to maximize the window

Saving a Word Document as a PDF Document and Viewing the PDF Document in Adobe Reader

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Saving a Word Document as a PDF Document and Viewing the PDF Document in Adobe Reader

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• Open the Backstage view and then click the Save & Send tab in the Backstage view to display the Save & Send gallery

• Click Create PDF/XPS Document in the Save & Send gallery to display information about PDF/ XPS documents in the right pane and then click the Create a PDF/XPS button to display the Publish as PDF or XPS dialog box

• If necessary, navigate to the desired save location

Saving a Word Document as an XPS Document and Viewing the XPS Document in the XPS Viewer

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• If necessary, click the ‘Save as type’ box arrow and then click XPS Document

• If necessary, place a check mark in the ‘Open file after publishing’ check box so that Word displays the resulting XPS document in the XPS

• Click the Publish button to create the XPS document from the Word document and then, because the check box was selected, open the resulting XPS document in the XPS Viewer

Saving a Word Document as an XPS Document and Viewing the XPS Document in the XPS Viewer

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Saving a Word Document as an XPS Document and Viewing the XPS Document in the XPS Viewer

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• Open the Backstage view and then click the Info tab in the Backstage view to display the Info gallery

• Click the Check for Issues button in the Info gallery to display the Check for Issues menu

• Click Check Compatibility on the Check for Issues menu to display the Microsoft Word Compatibility Checker dialog box, which shows any content that may not be supported by earlier versions of Word

• Click the OK button to close the dialog box

Running the Compatibility Checker

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Running the Compatibility Checker

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• Open the Backstage view and then click the Save & Send tab in the Backstage view to display the Save & Send gallery

• Click Change File Type in the Save & Send gallery to display information in the right pane about various file types that can be opened in Word

• Click Word 97-2003 in the right pane to specify the new file type

• Click the Save As button in the right pane to display the Save As dialog box

• If necessary, navigate to the desired save location

Saving a Word 2010 Document in an Earlier Word Format

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• Click the Save button, which may display the Microsoft Word Compatibility Checker dialog box before saving the document

• If the Microsoft Word Compatibility Checker dialog box is displayed, click its Continue button to save the document on the selected drive with the current file name in the specified format

Saving a Word 2010 Document in an Earlier Word Format

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Saving a Word 2010 Document in an Earlier Word Format

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• Open the Backstage view and then click the Save & Send tab in the Backstage view to display the Save & Send gallery

• If necessary, click Send Using E-mail in the Save & Send gallery to display information in the right pane about various ways to e-mail a document from Word

• Click the Send as Attachment button to start your default e-mail program, which automatically attaches the active Word document to the e-mail message

Sending a Document Using E-Mail

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• Fill in the To text box with the recipient’s e-mail address

• Fill in the message text• Click the Send button to send the e-mail message

along with its attachment to the recipient named in the To text box and close the e-mail window

Sending a Document Using E-Mail

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Sending a Document Using E-Mail

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• With the Word 2010 format of the resume file open in the document window, open the Backstage view and then click the Save & Send tab in the Backstage view to display the Save & Send gallery

• Click Change File Type in the Save & Send gallery to display information in the right pane about various file types that can be opened in Word

• Click Single File Web Page in the right pane to specify a new file type

• Click the Save As button in the right pane to display the Save As dialog box

• If necessary, navigate to the desired save location

Saving a Word Document as a Web Page

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• Type the desired file name in the File name text box• Click the Change Title button to display the Enter Text

dialog box• Type the desired page title in the Page title text box• Click the OK button to close the dialog box• Click the Save button to save the file as a Web page

and display it in the document window in Web Layout view

• If the Microsoft Word Compatibility Checker dialog box appears, click its Continue button

Saving a Word Document as a Web Page

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Saving a Word Document as a Web Page

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• Select the text to convert to a hyperlink• Click the Insert Hyperlink button (Insert tab | Links

group) to display the Insert Hyperlink dialog box• Click E-mail Address in the Link to bar• Type the desired e-mail address in the E-mail address

text box• If the e-mail address in the ‘Text to display’ text box is

preceded by the text, mailto:, delete this leading text because you want only the e-mail address to appear in the document

Formatting Text as an E-Mail Hyperlink

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• Click the ScreenTip button to display the Set Hyperlink ScreenTip dialog box

• In the text box, type the text to display in the ScreenTip

• Click the OK button in each dialog box to format the e-mail address as a hyperlink

Formatting Text as an E-Mail Hyperlink

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Formatting Text as an E-Mail Hyperlink

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• Click the Page Color button (Page Layout tab | Page Background group) to display the Page Color gallery

• Click the desired background color

Adding a Background Color

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• Click the Page Color button (Page Layout tab | Page Background group) to display the Page Color gallery

• Click Fill Effects in the Page Color gallery to display the Fill Effects dialog box

• Click the Pattern tab to display the Pattern sheet in the dialog box

• Click the desired pattern• Click the OK button to add the selected pattern to

the current background color

Adding a Pattern Fill Effect to a Background

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Adding a Pattern Fill Effect to a Background

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• Click the Windows Explorer program button on the Windows taskbar to open the Windows Explorer window

• Navigate to the desired save location• Double-click the file name to start the Internet Explorer Web

browser and display the Web page file in the browser window• With the Web page document displaying in the Web browser,

click the e-mail address link to start the e-mail program with the e-mail address displayed in the e-mail window

• If Internet Explorer displays a security dialog box, click its Allow button

Testing a Web Page in a Web Browser

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Testing a Web Page in a Web Browser

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• Use a template to create a document• Change a document theme• Fill in a document template• Indent a paragraph• Insert a building block• Customize theme fonts• Create a Quick Style

Chapter Summary

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• Modify a style• Save a Word document as a PDF or XPS document• Send a Word document using e-mail• Save a Word document as a Web page• Format text as a hyperlink• Add a background

Chapter Summary

Chapter 5 Complete

MicrosoftWord 2010