MicrosoftWord 2010

Chapter 4

Creating a Document with a Title Page, Lists, Tables,

and a Watermark

Creating a Document with a Title Page, Lists, Tables, and a Watermark 2

• Border a paragraph• Change paragraph indentation• Insert and format a SmartArt graphic• Apply character effects• Insert a section break• Insert a Word document in an open document• Change theme fonts

Objectives

Creating a Document with a Title Page, Lists, Tables, and a Watermark 3

• Insert formatted headers and footers• Sort lists and tables• Use the format painter• Add picture bullets to a list• Create a multilevel list• Modify and format Word tables• Sum columns in a table• Create a watermark

Objectives

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Project – Sales Proposal

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• Identify the nature of the proposal• Design an eye-catching title page• Compose the text of the sales proposal• Enhance the sales proposal with appropriate

visuals• Proofread and edit the proposal

General Project Guidelines

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• Position the insertion point in the paragraph to border

• Click the Border button arrow (Home tab | Paragraph group) to display the Border gallery

• Click Borders and Shading in the Border gallery to display the Borders and Shading dialog box

• Select the desired settings• Click the OK button

Bordering a Paragraph

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Bordering a Paragraph

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• With the insertion point in the paragraph to indent, click the Indent Left box up arrow (Page Layout tab | Paragraph group) the desired number of times to adjust the paragraph left indent

• Click the Indent Right box up arrow (Page Layout tab | Paragraph group) the desired number of times to adjust the paragraph right indent

Changing Left and Right Paragraph Indent

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Changing Left and Right Paragraph Indent

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SmartArt Graphics

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• Position the insertion point where you wish to insert the SmartArt Graphic

• Click the Insert SmartArt Graphic button (Insert tab | Illustrations group) to display the Choose a SmartArt Graphic dialog box

• Click the desired category in the left pane• Click the desired layout in the right pane• Click the OK button to insert the SmartArt graphic in

the document at the location of the insertion point

Inserting a SmartArt Graphic

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Inserting a SmartArt Graphic

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• With any shape selected in the SmartArt graphic, press the DELETE key to delete the shape from the graphic and notice the other shapes resize and relocate in the graphic

• Select a shape and enter text to enter text in the shape

Deleting Shapes and Adding Text to Shapes in a SmartArt Graphic

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• With the SmartArt graphic selected, click the Change Colors button (SmartArt Tools Design tab | SmartArt Styles group) to display the Change Colors gallery

• Click the desired color

Changing Colors of a SmartArt Graphic

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• With the SmartArt graphic selected, click the More button in the SmartArt Styles gallery to expand the SmartArt Styles gallery

• Click the desired style in the SmartArt Styles gallery to apply the selected style to the SmartArt graphic

Applying a SmartArt Style

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Applying a SmartArt Style

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• Select the text to modify, and then click the Font Dialog Box Launcher (Home tab | Font group) to display the Font dialog box. If necessary, click the Font tab in the dialog box to display the Font sheet

Formatting Characters and Modifying Character Spacing Using the Font Dialog Box

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• Click the Advanced tab to display the Advanced sheet in the dialog box

• Click the Spacing box arrow and then click the desired spacing option

• Click the Spacing By box up arrow until the box displays the desired spacing

• Click the OK button to apply font changes to the selected text

Formatting Characters and Modifying Character Spacing Using the Font Dialog Box

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Formatting Characters and Modifying Character Spacing Using the Font Dialog Box

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• Position the insertion point where you wish to insert the section break

• Click the Insert Page and Section Breaks button (Page Layout tab | Page Setup group) to display the Insert Page and Section Breaks gallery

• Click Next Page in the Section Breaks area of the Insert Page and Section Breaks gallery to insert a next page section break in the document at the location of the insertion point

Inserting a Next Page Section Break

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Inserting a Next Page Section Break

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• Position the insertion point where you wish to insert the contents of the Word document

• Click the Insert Object button arrow (Insert tab | Text group) to display the Insert Object menu

• Click Text from File on the Insert Object menu to display the Insert File dialog box

• Navigate to the location of the file to be inserted• Click the name of the file to insert• Click the Insert button to insert the file

Inserting a Word Document in an Open Document

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Inserting a Word Document in an Open Document

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• Click File on the Ribbon to open the Backstage view and then click the Print tab in the Backstage view to display the Print gallery

• Type the page numbers to print in the Pages text box

• Click the Print button to print the specified pages

Printing Specific Pages in a Document

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Printing Specific Pages in a Document

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• To select the page break notation, position the mouse pointer to the left of the page break and then click when the mouse pointer changes to a right-pointing arrow

• Press the DELETE key to remove the page break from the document

Deleting a Page Break

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• Click the Change Styles button (Home tab | Styles group) to display the Change Styles menu

• Point to Fonts on the Change Styles menu to display the Fonts gallery

• Scroll through the Fonts gallery and then click the desired font set

Changing Theme Fonts

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Changing Theme Fonts

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• Click the Header button (Insert tab | Header & Footer group) and then click Edit Header in the Header gallery to switch to the header for the second section

• If the Link to Previous button (Header & Footer Tools Design tab | Navigation group) is selected, click it to deselect the button because you do not want the header in this section to be copied to the previous section

• Click the Header button (Header & Footer Tools Design tab | Header & Footer group) to display the Header gallery

• Select the desired header design and type the header

Inserting a Formatted Header Different from the Previous Header

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Inserting a Formatted Header Different from the Previous Header

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• Click the Insert Page Number button (Header & Footer Tools Design tab | Header & Footer group) to display the Insert Page Number menu

• Click Format Page Numbers on the Insert Page Number menu to display the Page Number Format dialog box

• Click Start at in the Page numbering area, which displays a 1 by default as the starting page number

• If necessary, type the desired starting page number• Click the OK button to change the starting page number

Formatting Page Numbers to Start

at a Different Number

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Formatting Page Numbers to Start

at a Different Number

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• Drag through the paragraphs to be sorted• Click the Sort button (Home tab | Paragraph

group) to display the Sort Text dialog box• Click the OK button to instruct Word to

alphabetize the selected paragraphs

Sorting Paragraphs

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Sorting Paragraphs

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• Position the insertion point in the text that contains the formatting you wish to copy

• Double-click the Format Painter button (Home tab | Clipboard group) to turn on the format painter

• Move the mouse pointer to where you want to copy the formatting

• Click the word to which you want to apply the copied format

• Click the Format Painter button (Home tab | Clipboard group) to turn off the format painter

Using the Format Painter Button

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Using the Format Painter Button

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• Select all the paragraphs in the bulleted list• Click the Bullets button arrow (Home tab | Paragraph

group) to display the Bullets gallery• Click Define New Bullet in the Bullets gallery to display

the Define New Bullet dialog box• Click the Picture button to display the Picture Bullet

dialog box• Scroll to and then select the desired picture bullet• Click the OK button• Click the OK button

Customizing Bullets in a List

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Customizing Bullets in a List

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• Position the insertion point at the location for the multilevel numbered list

• Click the Numbering button (Home tab | Paragraph group) to format the current paragraph as a list item using the current number format

• Type the first list item, and then press the ENTER key• Press the TAB key to demote the current list item to the

next lower level• Type the text for the list item, and then press the ENTER key• Press SHIFT+TAB to promote the current-level list item to a

higher-level list item

Creating a Multilevel Numbered List

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Creating a Multilevel Numbered List

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• Display the table to be edited in the document window, and position the insertion point in any cell in the table

• If gridlines are not displayed on the screen, click the View Table Gridlines button (Table Tools Layout tab | Table group) to show gridlines in the table

Showing Gridlines

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Showing Gridlines

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• Position the mouse pointer on the column boundary to the right of the column to adjust so that the mouse pointer changes to a double arrow split by two vertical bars

• Double-click the column boundary so that Word adjusts the column width according to the column contents

Changing Column Width

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Changing Column Width

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• Position the mouse pointer in the document window in the space between the pages so that the mouse pointer changes to a Hide White Space button

• While the mouse pointer is a Hide White Space button, double-click the mouse to hide white space, that is, the top and bottom margins and space between pages

Hiding White Space

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Hiding White Space

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• Select the rows to change• Click the Table Row Height box up or down arrows

(Table Tools Layout tab | Cell Size group) as many times as necessary until the table row is the desired height

Changing Row Height

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Changing Row Height

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• Position the insertion point in the cell to shade• Click the Shading button arrow (Table Tools Design

tab | Table Styles group) to display the Shading gallery

• Click the desired shading style

Shading a Table Cell

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• Select the first cell to format• While holding down the CTRL key, select the

remaining nonadjacent cells

Selecting Nonadjacent Items

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• With the insertion point somewhere in the table, click the Cell Margins button (Table Tools Layout tab | Alignment group) to display the Table Options dialog box

• Place a check mark in the ‘Allow spacing between cells’ check box and then click the up arrow as many times as desired

• Click the OK button to apply the cell spacing changes to the current table

Changing Cell Spacing

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Changing Cell Spacing

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• Position the insertion point in the column to be deleted

• Click the Delete button (Table Tools Layout tab | Rows & Columns group) to display the Delete menu

• Click Delete Columns on the Delete menu to delete the column containing the insertion point

Deleting a Column

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Deleting a Column

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• Select the rows to be sorted• Click the Sort button (Table Tools Layout tab |

Data group) to display the Sort dialog box• Click the OK button to instruct Word to

alphabetize the selected rows

Sorting a Table

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Sorting a Table

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• Position the insertion point in the cell to split• Click the Split Cells button (Table Tools Layout tab

| Merge group) to display the Split Cells dialog box• Specify the number of columns and rows into

which you want the cell split• Click the OK button to split the selected cell

Splitting Cells

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Splitting Cells

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• Position the mouse pointer on the cell boundary you wish to move so that the mouse pointer changes to a double arrow split by two vertical bars

• Drag the cell boundary to the desired new location

Moving a Cell Boundary

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• Select the columns to format• Click the Distribute Columns button (Table Tools Layout

tab | Cell Size group) to make the width of the selected columns uniform

Distributing Columns

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• Position the insertion point in the cell that contains the text to rotate

• Click the Text Direction button twice (Table Tools Layout tab | Alignment group) so that the text reads from bottom to top in the cell

Displaying Text in a Cell Vertically

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Displaying Text in a Cell Vertically

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• Position the insertion point somewhere in the table

• Click the Borders button arrow (Table Tools Design tab | Table Styles group) to display the Borders gallery

• Click Borders and Shading in the Borders gallery to display the Borders and Shading dialog box

• Specify the desired border settings• Click the OK button

Bordering a Table

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Bordering a Table

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• Position the insertion point in the cell to contain the sum

• Click the Formula button (Table Tools Layout tab | Data group) to display the Formula dialog box

• Click the Number format box arrow and then click the desired format for the result of the computation

• Click the OK button to place the sum of the numbers using the specified format in the current cell

Summing Columns in a Table

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Summing Columns in a Table

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• Click the Watermark button (Page Layout tab | Page Background group) to display the Watermark gallery

• Click Custom Watermark in the Watermark gallery to display the Printed Watermark dialog box

• Click Text watermark so that you can enter the text and formats for the watermark

• Type the desired watermark text• Click the Size box arrow and then select the desired size• Click the Color box arrow and then click the desired color• Click the Apply button• Click the Close button

Creating a Watermark

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Creating a Watermark

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• Border a paragraph• Change paragraph indentation• Insert and format a SmartArt graphic• Apply character effects• Insert a section break• Insert a Word document in an open document• Change theme fonts

Chapter Summary

Creating a Document with a Title Page, Lists, Tables, and a Watermark 70

• Insert formatted headers and footers• Sort lists and tables• Use the format painter• Add picture bullets to a list• Create a multilevel list• Modify and format Word tables• Sum columns in a table• Create a watermark

Chapter Summary

Chapter 4 Complete

MicrosoftWord 2010