Microsoft Word 2010Lesson 10

Brandy Frazier – Southern Nash High School – Nash County

Learning Objectives

1• Understand and Use Mail Merge

2• Select and Edit a main document

3• Create a source document

4

• Preview, Complete, and Compare Merges

5• Manage tracked changes

Students will be able to do the following

on completion

of this lesson.

What is Mail Merge?Mail merge provides the ability to send a single document to a list of people without recreating the document for each recipient.

MERGE – combine elements of at least two documents into one.

Examples:A set of labels or envelopes - The return address is the same on all the labels or envelopes, but the destination address is unique on each one.

A set of form letters, e-mail messages, or faxes - The basic content is the same in all the letters, messages, or faxes, but each contains information that is specific to the individual recipient, such as name, address, or some other piece of personal data.

Elements of a Mail Merge

Main DocumentEx. The document that contains the text and graphics that remain the same for each version of the merged document; for example, the return address and body of a form letter.

Data SourceDigitized data in

spreadsheet (Excel) or database

(Access) formatMERGED

DOCUMENTThe

document that is

created by merging the

data from the data source

into the main document

Parts of a Main DocumentSelected from an existing document or a new document may be created

Parts of a Data Source

Fields &

Records

Recipients can be from an existing list or an Access, Outlook, Excel, or text file.

Can merge all or only select specific records