microsoft teams navigating the essentials to …...5/7/2020 microsoft teams: navigating the...
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5/7/2020
Microsoft Teams: Navigating the Essentials to Enable Remote Work
Presenters
Tim Sparks, MCPSenior Managing ConsultantBKD [email protected]
Tiffany BobbittSenior ConsultantBKD [email protected]
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qMicrosoft Teams in Your Organization
qNavigating the Teams Interface
qMeetings with Teams
qSettings in Teams
Agenda
What Is Microsoft
Teams?
Microsoft Teams (Teams) is the hub for team collaboration in Office 365 that integrates the people, content & tools your team needs to be more engaged & effective
• Chat from anywhere
• Meet from anywhere
• Call from anywhere
• Collaborate from anywhere
Unleash the power of your team!
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Microsoft’s Commitment to Assisting Business Communication During Covid-19
Making Teams available for everyone
• Teams is a part of Office 365. If your organization is licensed for Office365, you already have it
• If you don’t already have it, there are some simple ways to get Teamsright away
Making Teams Available for Everyone
Individuals
• If you want to get started with Teams, we can get you up & running right away:
• If you have an email address through work or school, sign in using this link. We’ll get you into Teams in no time
• If you’re using an email address such as Gmail or Outlook, you can sign up for the free version of Teams by following this link
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Making Teams Available for Everyone
IT professionals• The self-service links noted previously work great for individuals,
but if you’re an IT professional who wants to roll out Teams centrally, here’s what to do:
• If you work for a business that isn’t currently licensed for Teams, we’ve got you covered with a free Office 365 E1 offer for six months. Contact your Microsoft partner or sales representative to get started today
• If you work in education & want to set up teachers, students & administrators on Teams, use Office 365 A1. This free version of Office 365 is available to all educational institutions. Sign up by following this link
• Systems: When there’s a sudden increasein usage, like the surge we recently saw inChina
• Location: When there’s an unexpectedevent that is location-specific, such as anearthquake or a powerful storm
• People: When there’s an event thatmay impact the team maintaining thesystem, like the COVID-19 outbreak in thePuget Sound area
Keeping Teams Up & Running
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• Active/Active Design
• Reduce Incident Scope
• Fault Isolation
Keeping Teams Up & Running
Staying Productive While Working Remotely with Microsoft Teams
› Ramp up
• Set up your workspace
• Communicate, communicate, communicate
• Maintain healthy boundaries
› Running effective meetings
• Embrace online meetings
• Be mindful & inclusive
• Record your meetings
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› Staying connected
• Make up for missing hallway talk
• Bring the team together
• Have fun!
Staying Productive While WorkingRemotely with Microsoft Teams
Organization
Retail Team
General Channel
NC460 Sales Channel
Sales & Marketing
Team
General Channel
Management (Private) Channel
Monthly Reports Channel
Teams & Channels in Microsoft Teams
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Teams in Microsoft Teams
Each team that is created has its own…
• A new Office 365 Group
• A SharePoint Online site & Document Library
• A OneNote notebook
• Ties into Other Office 365 apps
Channel Content in Microsoft Teams
Each Channel has...
• Posts
• Files
• Applications
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Communication in Microsoft Teams
Microsoft Teams has a variety of communication forms…
• Posts
• Chat
• Alerts
• Calendar
• Calls
Demo
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Join a Meeting from Microsoft TeamsFrom A Calendar
Microsoft Teams Microsoft Outlook
Join a Meeting from Microsoft TeamsFrom A Calendar
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Click the Join button, as shown in the below, to be connected to the Teams Meeting
Join a Meeting from Microsoft TeamsFrom A Channel
Click the Join button, as shown in the below, to be connected to the Teams Meeting
Join a Meeting from Microsoft TeamsChat View
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User Presence in Teams
Questions
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bkd.com | @BKDLLP
The information contained in these slides is presented by professionals for your information only & is not to be considered as legal advice. Applying specific information to your situation requires careful consideration of facts & circumstances. Consult your BKD advisor or legal counsel before acting on any matters covered