Instructional Technology Services:  The Faculty Technology Center  Louisiana State University, Baton Rouge, Louisiana            Phone Number: (225)578‐2749 E‐mail: hesmai1@lsu.edu  

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Microsoft PowerPoint 2007 Tip Sheet

• Office Toolbar:

o - Clicking this button causes a drop down menu to open which will allow you to do the following: begin a new presentation, open a presentation, save, save as, print, prepare presentation for distribution, send a presentation by e-mail or fax, publish a presentation or close a presentation.

o - Click this button to save your presentation.

o - Click this button to undo typing.

o - Click this button to repeat typing.

• Microsoft Office PowerPoint Help - You can get help using Microsoft PowerPoint by clicking this button. (This button is on the second row of the toolbar on the far right.)

• Home tab – The following menus are labeled along the bottom of this tab and each offers the listed options: o Clipboard - cut, copy, paste, use format painter (to copy/paste formatting) o Slides – insert new slide, change slide layout, reset formatting of slide, delete slide o Font - edit font, font size, font style (bold, italics, underline, strikethrough, subscript, superscript, case); highlight; edit font

color, adjust character spacing, clear formatting o Paragraph - start a bulleted list, numbered list, or outline; increase/decrease indents; justify paragraphs; adjust line spacing;

split text into columns, change text direction, align text, convert to SmartArt Graphic o Drawing – insert shapes, arrange objects, choose styles for a shape (shape fill, shape outline, shape effects) o Editing – find/replace text; select text/objects

 

Instructional Technology Services:  The Faculty Technology Center  Louisiana State University, Baton Rouge, Louisiana            Phone Number: (225)578‐2749 E‐mail: hesmai1@lsu.edu  

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• Insert Tab - The following menus are labeled along the bottom of this tab and each offers the listed options:

o Table - insert or draw a table in a presentation, convert existing text into a table, insert Excel spreadsheet o Illustrations - insert: picture, clip art, photo album, shapes, SmartArt, chart o Links - insert hyperlink, add an action to a selected object o Text – insert text box; insert/edit header and/or footer; insert: WordArt, date and time, slide number, symbol, object o Media Clips – insert: movie, sound

• Design Tab- The following menus are labeled along the bottom of this tab and each offers the listed options: o Page Setup – show page setup dialogue box, set slide orientation o Themes – select a theme for the slides (colors, fonts, effects); change color, fonts, effects for the current theme o Background – choose background style, hide background graphics

 

Instructional Technology Services:  The Faculty Technology Center  Louisiana State University, Baton Rouge, Louisiana            Phone Number: (225)578‐2749 E‐mail: hesmai1@lsu.edu  

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• Animations Tab- The following menus are labeled along the bottom of this tab and each offers the listed options: o Preview – preview animations and slide transitions o Animations – choose an animation, animate individual objects o Transition to This Slide – choose a special effect for the transition between slides (click arrows to the right to scroll through

options), select a transition sound, adjust transition speed, apply the transition setting to all slides, choose method for advancing to new slide

• Slide Show Tab- The following menus are labeled along the bottom of this tab and each offers the listed options: o Start Slide Show – start slide show: from beginning, from current slide; create/play custom slide show o Set Up – set up advanced options for slide show, hide the current slide, record narration, rehearse timings, use rehearsed

timings o Monitors – choose screen resolution, choose a monitor to show presentation, select presenter view to show presentation

 

Instructional Technology Services:  The Faculty Technology Center  Louisiana State University, Baton Rouge, Louisiana            Phone Number: (225)578‐2749 E‐mail: hesmai1@lsu.edu  

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• Review Tab- The following menus are labeled along the bottom of this tab and each offers the listed options: o Proofing - check spelling, do research (of reference materials), access thesaurus, translate, set language o Comments – show comments, insert a comment, edit comment, delete comment, view previous comment, view next

comment o Protect - restrict how people can access the presentation

• View Tab- The following menus are labeled along the bottom of this tab and each offers the listed options: o Presentation Views – set presentation view (normal, slide sorter, notes page); start slide show, open: slide master, handout master, 

notes master o Show/Hide - show/hide: ruler, gridlines, message bar o Zoom – specify zoom level, zoom to fit window o Color/Grayscale – set to view presentation in: color, grayscale, pure black and white o Window - open new window, arrange open windows side-by-side, cascade open windows, move split windows, switch

windows o Macros – view list of macros, run/create/delete a macro

 

Instructional Technology Services:  The Faculty Technology Center  Louisiana State University, Baton Rouge, Louisiana            Phone Number: (225)578‐2749 E‐mail: hesmai1@lsu.edu  

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• Add-Ins Tab- The following menus are labeled along the bottom of this tab and each offers the listed options: o Menu Commands – convert to Adobe PDF, convert to Adobe PDF and e-mail, view results in Acrobat, change conversion

settings for Acrobat o Custom Toolbars – select an icon to convert to Adobe PDF, convert to Adobe PDF and e-mail, send for review